ML20215K138

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Rev 0 to Qa/Qc Review Team Project Procedure CPP-026, Final Review of Isap VII C Working Files
ML20215K138
Person / Time
Site: Comanche Peak  Luminant icon.png
Issue date: 07/23/1986
From: Zill R
EVALUATION RESEARCH CORP.
To:
Shared Package
ML20215J430 List: ... further results
References
CPP-026-02, CPP-26-2, NUDOCS 8610270399
Download: ML20215K138 (14)
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EVALUATION RESEARCH CORPORATION C0CROLLED COPY CONTROL N0Qcc;g COMANCHE PEAK RESPONSE TEAM PROJECT PROCEDURE FOR QA/' ~.SSUE-SPECIFIC ACTION PLAN VII C PROCEDURE NO: CPP-026 REVISION: 0 ISSUE DATE: 07/23/86 O

FINAL REVIEW OF ISAP VII C WORKING FILES Prepared by:' - f, ' [ 9/) .

Date: - 2[ .

  • Approved by: v' Date:

On-91teQARejpsentative Approved by: [n Date: ~7-

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QA/QC Teview TeanWLeader 8610270399 861010

{DR ADOCK 05000445 O """

e CPP-026 Revision: 0 FINAL REVIEW OF ISAP VII.C WORKING FILES 1.0 PURPOSE The purpose of this procedure is to establish methods and responsibilities for the Engineering Assurance final review and assembly of records and supporting documentation (working file) required for ISAP VII.c prior to turnover to the Comanche Peak Response Team (CPRT) Project Central File.

2.0 APPLICABILITY This procedure applies to the working files generated by QA/QC Engineering and Inspection to support the ISAP VII.c Action Plan

Results Report.

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3.0 REFERENCES

3.1 ISAP VII.c Action Plan 3.2 CPP-004 Project Working Files

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3.3 CPP-005 Establishing Populations

3.4 CPP-006 Sample Selection i

3.5 CPP-007 Preparation of Checklists and Data Base Reports

, 3.6 CPP-008 Preparation of Verification Packages

! 3.8 CPP-009 Performance of Reinspections and Documentation Reviews i

3.9 CPP-010 Preparation of Deviation Reports 3.10 PAG-02 Guide on Assembly of CPRT Program Central and Working Files 4.0 CENERAL The Working Files shall be accurate, complete, and in good physical condition prior to turnover to the CPRT Project Central File. The files shall also be fully supportive of all conclusions and commitments made in the ISAP VII.c Action Plan Results Report.

4.1 Responsibilities 4.1.1 The Engineering Assurance Supervisor has overall O responsibility for the administration and implementation of this procedure.

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CPP-026 Revision: 0 QA/QC Engineering (Population Engineers) is responsible O--

4.1.2 for the completeness and accuracy of the Verification Packages and other documentation required for the Working Files.

l 4.1.3 Engineering Assurance (EA) Reviewers are responsible for the final review of all ISAP VII.c documentation, obtaining resolution to problems identified during review, and assembling the files for turnover to the CPRT Project Central File. Each EA reviewer will be responsible for maintaining a log of open items which will be monitored until satisfactory resolution is achieved.

4.2 Policy Activities performed under this procedure shall conform to the policies contained in the latest Comanche Peak Response Team Program Plan, ERC Management Program Plan, and ISAP VII.c.

The Engineering Assurance Supervisor may delegate authority to individuals under his supervision.

4.3 Conflicts O In the case of a conflict between this procedure and the V documents referenced in Section 4.2, the latter shall govern.

l 4.4 Definitions 4.4.1 Working File: A collection of records / documents received or generated as a result of QA/QC Review Team activities which contain all material, or references to material in other control 3ed files upon which the conclusions of Action flgn VII.c Results Report is based.

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4.4.2 Record

Those documents vhich furnish documentary evidence of the quality of items and/or activities affecting quality. For the purposes of this procedure, records will consist of the forms and other documents generated by QA/QC Review Team as required by CPRT Program Plan ISAP VII.c and implementing procedures that meet the above definition; e.g., Inspection checklists, Supplemental Inspection Instructions, calculations required to substantiate an engineering conclusion, etc.

I 4.4.3 Documentation: Any written or pictorial information

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describing, defining, specifying, reporting or certifying activities, requirements, procedures, or iO results. Documentation provided by the client will be considered informational material used as supporting documentation; e.g., copies of urawings, Design Change Authorizations, B&R Inspection Reports, etc.

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CPP-026 Revision: 0 0 4.4.4 Administrative change: A change or correction that does not alter the meaning or intent of the originator.

For the purposes of this procedure, such changes or corrections may only be made when the correct entry can be verified elsewhere in the documentation or procedures; e.g. , transposition of a drawing number, incorrect title of a document, "N/A" entry in a date {

block when procedurally no other entry could be made, 1 overriding page numbers, enhancement of record copies, ,

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5.0 PROCEDURE The review of ISAF VII.c Working Files will consist of four phases described as follows:

Phase 1: Review of selected documentation in the Working File \

that will be used as reference material during the later phases of review. The selected documents are identified as follows:

Master Population List Population Descriptions (

Population items list (text) [

L Random Sample Identification List ~

O Engineered Sample List Quality Instruction Description Memoranda Quality Instruction Revision Memoranda Work Process Memoranda Accessibility Memoranda Phase 2: Review of Verification Packages for accuracy and completeness shall commence upon satisfactory completion of Phase 1 review for a given population.

Phase 3: Review of individual population results reports and Working Files for accuracy and completeness shall commence upon satisfactory completion of Phase 2 reviews.

Phase 4: Review of ISAP VII.c Action Plan Results Report for accuracy and completeness shall commence upon satisfactory completion of Phase 3 reviews.

5.1 Administrative Changes Administrative changes or corrections which do not alter the meaning or intent of Working File documentation or records may be made by EA reviewers. Changes or corrections made by EA reviewers shall be initialled and dated except page numbering as described in Paragraphs 5.1.2.1 and 5.1.2.2. Rereview'and approval by authorized personnel in originating organizations h

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is not required for administrative changes. All other changes or corrections shall be made by responsible personnel within the originating organization.

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CPP-026

  • Revision: 0

( 5.1.1 Engineering Assurance Reviewers may enhance record copies of nonreproducible records. Enhancement shall be made on a cogy of the nonreproducible record. The copy shall be annotated, signed and dated by the EA reviewer stating the copy has been enhanced for legibility purposes only. The enhanced copy shall be attached to the nonreproducible record and will remain in the Working Files.

5 . -l .- 2 Engineering-Assurance-shall have-the euthority to --

override existing page numbers of individual records / documents as described below:

5.1.2.1 An Engineering Assurance Table of Contents shall be prepared and included in each Verification Package to provide consistancy '

in the order of records and documents within the package. Sequential page numbers shall l be assigned to the records and appropriately recorded on the Table of Contents.

5.1.2.2 Within a Working File, sequential page numbers shall be assigned to all documents / records except Verification  ;

Packages and appropriately recorded on the  ;

applicable index.

5.2 Working File Indices Engineering Assurance shall review documents referenced in ,

Para. 3.0 to determine minimum requirements for Working Files '

to support ISAP VII.c Results Reports for the individual populations and the ISAP VII.c Action Plan Results Report.

The required records will be identified on indices which will be included with the files to be turned over to the CPRT Project Central File. (Attachment 6.1) Additional '

documentation may be added to the indices as the results I reports are written.

5.3 Review Checklists l Prior to reviewing documentation, Engineering Assurance shall prepare checklists based on requirements of documents referenced in Para. 3.0 (Attachment 6.2). Reviews shall be documented on pre-established checklists.

5.3.1 Sequence of review for each population Working File shall be in accordance with the reviews described in

. Para. 5.0.

5.3.2 Review Checklists will remain with the documents and/or packages until the population Working Files are N- assembled, statused as being in satisfactory conditions, and ready for turnover to the CPRT Project Central File except as noted in Para. 5.3.3.

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I CPP-026

, Rsvision: 0 0 5.3.3 Documents or packages withdrawn from the Records Center after review has been completed will be processed through Engineering Assurance. The checklist will be removed from the reviewed file and retained by the reviewer until the document /packagesis returned. At that time, the checklist will be updated in accordance with any changes made to the package or documents and returned to the Records Center. See Para. 5.5.1.

. __ , 5.4 Resolution of Problems.. . . . - _ _ . . .

Problems identified during review of a given document or package that cannot be resolved prior to completing the review shall be entered on an Open Items Log maintained by each reviewer. Resolution of problems shall be annotated on the log and the appropriate checklist to indicate closure of open i items.

l 5.5 Completion of Reviews 5.5.1 Upon completion of each review, the documentation becomes the responsibility of engineering assurance until ready for turnover to the CPRT Project Central File. Although the documentation will be retained in the Records Center, withdrawal-of files will require the consent of Engineering Assurance.

5.5.2 After a Population Working File is. ready to be turned  !

over to the CPRT Project Central File, the Population  !

Index will be completed, signed by the reviewer, i approved by the Engineering Assurance Supervisor and i concurred with by the responsible Lead Discipline  !

! Engineer. l l

5.5.3 Upon satisfactory completion of the population Working l Files, review of the ISAP VII.c Action Plan Results Report will be performed and documented on a pre-established checklist in the same manner as required for population Working Files.

5.5.4 After satisfactory completions and review of the VII.c report, the ISAP VII.c Index shall be completed, signed by the reviewer (s), and approved by the Engineering Assurance Supervisor.

5.5.5 Upon approval by the Engineering Assurance Supervisor, the Records Administrator shall be notified that the file (s) are acceptable for turnover to the CPRT Project

Central File. Reference CPP-004.

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l t I CPP-026 ,

Revision: 0 l 1 l

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6.0 ATTACHMENTS l 6.1 Action Plan VII.c Population Index i

6.2 VII.c Verification Package Review Checklist Form (Generic)

6.3 Log of Open Items Form i

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ACTION PLAN VII.c Attachment 6.1

. POPULATION INDEX t POPULATION NAME:

V PREPARED BY:

PACE DATE:

of APPROVED BY: DATE:

(TITLE)

DESCRIPTION REQUIRED (1.) WORKING FILE NO.

By Reference W.F. LOCATION PAGES Population Results Report Adverse Trend Analysis Root Cause and Generic Implication Analysis Safety Significance Evaluations N ( A QA/QC Program Deviation Reports 1 Population Description A >

Population Items List Random Sample Identification List b Work Process Memos k ,

Accessibility Memorandum .

Quality Instructions Inspecci \ l 4

D W evie w- y Quality Instruction ** 9 Description Memos Doc y v

nspection Quality Instruction Revision Memos Doc. Review (2.)

Deviation Reports Verification Packages (S:;e Attached List) Pages Thnt 4 > -

(1.) "N/A" indicates Record / Document was not required for this population.

(2.) Generic and Unclassified.

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Attachment 5.2 UNIT 1 PAGE I 0F 5 UNIT 2 SAMPLE I

( 2 0MMON SAMPLE 2 VII.c VERIFICATION PACKAGE REVIEW CHECKLIST (GENERIC)

PACKAGE NO.

PACKAGE NO. MAT'L. ID REVIEWED BY: __

QI , REV. REINSPECTION DATE:

QI , REV. D0C. REVIEW i

UN- V ITEM DESCRIPTION SAT SAT RES b R v

1. Verify that review of Random i Sample Identification List to l Population Items List has been performed.

NOTE: Do not continue if 9 "Unsat."

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2. Verify Tag #/ Mark f/ Mat'l ID is listed on Random Sample Identificatio List >\  !

and agrees with al r j applicable package d . 1

3. Verify that documents i packages are listed accurately on Contents Form. (Includes dates, revisions, page numbers, and order in package)
4. Verify that documents in package are originals or )

record copies unless j otherwise noted on face .

of document.

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5. Verify all records are l 1egible and reproducible. l l

GENERIC CHCKLST/SPRVCL

Attachment 6.2 PAGE 2 OF 5 VII.c VERIFICATION PACKAGE REVIEW CHECKLIST (GENERIC)

UN-ITEM DESCRIPTION SAT SAT RES REMARKS

6. Verify all documents are signed / initialled and dated by authorized - - -

personnel. Record names of all participants on  :

Personnel Data Collection l Form.

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7. Verify that signatures in the approval blocks are other than the person (s) who performed the work. j

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8. Verify that "Highlighter" '

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has not been used on O i textual material in records.

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9. Verify that corrections are made by single j line through the i atio v p j making the entry t initialled and dat ,.

the correction. }

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10. Verify forms are complete; i.e., all blocks of information are addressed.

NOTE: When a block of information requires a choice, only the choice selected need be addressed.

Ex. , " Accept ," "Rej ect" or "N/A" in the attribute block.

O GENERIC CHCKLST/SPRVCL . _ -_. .. - _. - _ _ _ _ _ _ - - _ __ _. ._

Attachment 6.2 I PAGE 3 0F 5 '

I VII.c VERIFICATION PACKAGE REVIEW CHECKLIST (GENERIC)

UN- l ITEM DESCRIPTION SAT SAT RES REMARKS

11. Verify all "N/A" entries  !

adj acent to attributes

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and substeributes are -

justified with an er.planation. If backup documentation is required, verify that it is included or referenced.

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12. Verify all rejected attributes and/or subattributes have a VV Deviation Report No. entered on the checklist and that the DR is in the package or is in the Generic DR File, <

if applicable.

13. Verify that all attribute x V w

sub-attribute (s), affecte k by invalidated DRs, were ultimately inspec . .e. <

whenever the DR r s e d-from missing, uncl o )

incomplete accept /reje criteria and the inval on provided clarification or completed the criteria.)

14. Verify invalidated, cancelled and/or superseded DRs have a statement of justifications and are retained in verification package.

I'5 . Verify that DRs cancelled '

I I due to an invalid sample have been addressed on an "out-of- ,

scope". -

GENERIC CHCKLST/SPRVCL

Attachment 6.2 PAGE 4 0F 5 a

'a i VII.c VERIFICATION PACKAGE REVIEW CHECKLIST (GENERIC)

UN-ITEM DESCRIPTION SAT SAT RES REMARKS

16. Verify that changes, corrections or alterations to

.. "nacept"3 - "rejec+"~or - * * - - - - - ~ ~

"N/A" entries adjacent to attributes or subattributes are made by the original inspector. Exception:

"N/A" entries made by the responsible Population Engineer.

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17. Verify that action and approval dates are chronologically correct QV with respect to the e, sequence of inspection and review activities 1 and dates of applicable CPP(s) and QI(s). V (Includes superseded DRs, SSEs, etc.) '%s

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18. Verify that inspec attributes and/or )3 subattributes annotated as being transferred to document review are reflected in the applicable document review Verification Package.
19. Verify that Supplemental Inspection Instructions (SII) do not add or delete common inspection attributes; )

only add unique attributes, ,

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GENERIC CHCKLST/SPRVCL e.

Attachment 6.2 PAGE 5 0F 5 h

VII.c VERIFICATION PACKAGE REVIEW CHECKLIST (GENERIC)

UN-l ITEM DESCRIPTION SAT SAT RES REMARKS

20. Verify that SIIs address , , , , , , , , , , , , , , , , , .,

the ap'plicable attribute (s) including justification.

21. Verify that no other package exists in file with same number.

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OPEN ITE5f""l D6 p _ DOCUMENT NUMBER DESCRIPTION OF UNRESOLVED ITEPd orce nece / :

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