ML20215K039
| ML20215K039 | |
| Person / Time | |
|---|---|
| Site: | Comanche Peak  |
| Issue date: | 08/15/1986 |
| From: | Dubois Q TEXAS UTILITIES ELECTRIC CO. (TU ELECTRIC) |
| To: | |
| Shared Package | |
| ML20215J430 | List:
|
| References | |
| DAP-14, NUDOCS 8610270322 | |
| Download: ML20215K039 (16) | |
Text
._________
f\\,I'i I
L, I.
I P/
fI[
U.i
's GV TITLE DESIGN ADEQUACY PROGRAM RECORDS NUMBER DAP-14 Revision Geporect Date Reviewed Date Approved Date Of27fW Y}g(
4 iCf/W 0
o
- 4 A A* #4 4 g; #
eem ou 3 W % 6 2
O l
l CCI'. I HOLLti.! C'JP)
M
'7 I ggAo2;888R8t6866 PDR A
I O
TN-85-6262/l4 i
TABLE OF CONTENTS Section Pooe Cov e r S he e t......................................................
i T ab le o f Con t e n t s.................................................
ii 1.0 P URP OS E...................................................
I 2.0 SCOPE.....................................................
I 3.0 DEFINITIONS AND RESP ONSIBILITIES.........................
I 4.0 I NS T R U CT I O N..............................................
2 5.0 DO CU ME NT AT I ON..........................................
9 ATTACHMENTS A
DOCUMENT EXCERPT COVER SEET A-l B
DOCUMENT USE CODING SEET.............................
B-l C
EXAMPLE FILE INDEX FOR DAP DISCIPLIE FILE.............
C-l D
F I LE CONTE NT LOG......................*..................
D-l E
RECORD QUALITY REQUIREMENTS E-l ld l
TN-85-6262/14 li
COMANCHE PEAK RESPONSE TEAM - DESIGN ADEQUACY PROCEDURE Number: DAP-14
Title:
DESIGN ADEQUACY PROGRAM Revision: 2 RECORDS 1.0 PURPOSE This procedure sets forth the basic requirements for the establishment, mainte-nonce and disposition of the GSES Design Adequacy Program Records.
2.0 SCOPE The CPRT Program Director will be responsible for establishing and maintaining the CPRT Program Central Files to be located in the CPRT Program offices on the CPSES site. These files are the program master files and will ultimately contain all of the permanent records of the CPRT.
During the course of completing Discipline Specific Action Plans (DSAP), files ore required to be maintained by the DAP review team conducting the O
investigation. At the time the Results Report is submitted to the Senior Review Team (SRT), these files will be turned over to the CPRT Program Director for permanent control and retention.
The specific scope of this procedure includes the definition of the types of DAP files that are to be maintained, their content, their control and the process for transfer of information.
3.0 DEFINITIONS AND RESPONSIBILITIES 3.1 Definitions 3.1.1 CPRT Central Files The CPRT Centrol Files are under the control of the CPRT Program Director and will eventually serve as full documentation of CPRT activities and conclu-sions.
TN-85-6262/14 Page I of 9
COMANCHE PEAK RESPONSE TEAM - DESIGN ADEQUACY PROCEDURE Number: DAP-14
Title:
DESIGN ADEQUACY PROGRAM Revision: 2 RECORDS 3.1.2 DAP General File and Discipline Files The two main files maintained by the DAP Program are the DAP General File and the Discipline Files.
The DAP General File contains information generically relevant to the Design Adequacy Program. Such documentation includes generic correspondence and generic source and reference material as well as all training and qualifications i
records required by DAP-15. This file is routinely accessed and augmented during the course of the review.
l The Discipline Files contain the completed work of the DAP disciplines and relevant source documentation reviewed by the DAP. Together, these files are the " working files" within the context of the CPRT Program Plan until transfer to the CPRT Centrol File. This context of " working files" is not the some os the DSAP Working Files defined in the following section. Working Files as used in the remainder of this procedure shall refer to the DSAP Working Files os defined in the following section.
3.l.3 DSAP Working Files The Working Files for each Discipline Specific Action Plan contain in process documentation relevant to the specific DSAP. Such documentation includes source and reference material relevant to the DSAP, DSAP specific correspon-I dence, and preliminary documents generated by the DSAP (e.g., engineering evoluotions, calculations, checklists, inspection reports, safety significance evoluotions, etc.) These files are routinely accessed and ougmented during the review process.
DAP documentation when completed in accordance with applicable DAP procedures is filed in the Discipline Files.
For example, opproved criteria lists and checklist forms are placed in the appropriate Discipline File. A copy of such completed documentation may also be retained in the DS AP Working File.
]
TN-85-6262/14 Page 2 of 9
COMANCHE PEAK RESPONSE TEAM - DESIGN ADEQUACY PROCEDURE O-Number: DAP-14
Title:
DESIGN ADEQUACY PROGRAM Revision: 2 RECORDS I
i 1
3.2 Responsibilities 3.2.1 Review Team Leoder The Review Team Leader ensures that DAP records are controlled and organized in occordance with the CPRT requirements. As such, he has overall responsi-l bility for the quality and integrity of the DAP General File and Discipline Files until they are turned over to the CPRT Program Director.
In addition, he shall coordinate with the CPRT Program Director to arrange for on independent review of the Discipline Files in advance of submittal of the Results Report to the SRT.
3.2.2 DAP Manager The DAP Monoger oversees the development, implementation and maintenance of the DAP records system. He controls the DAP General File and the Discipline Files.
3.3 Discipline Coordinators l
The Discipline Coordinators are responsible for the quality and integrity of the Working Files pertaining to their respective disciplines. During the preparation of the Results Report for a given Action Plan, the Discipline Coordinators ensure that the Discipline Files conform to the requirements of this procedure.
l They shall ensure that completed DAP-produced documents are provided to the DAP Manager for inclusion in the Discipline Files and that appropriate source and reference material is forwarded to the DAP Monoger for inclusion in the files in a timely manner.
O TN-85-6262/14 Page 3 of 9 i
( - -. - -,
, _.. ~ _.
~.-__ _ _, _ _ __ - __
i COMANCHE PEAK RESPONSE TEAM - DESIGN ADEQUACY PROCEDURE i
Number: DAP-14
Title:
DESIGN ADEQUACY PROGRAM Revision: 2 RECORDS 1
i 3.4 Reviewers i
Each reviewer is responsible for the identification, collection, and retention of f
documents used in the progress of his investigation. At the conclusion of review f
efforts, the reviewers must ensure that all documents used to directly support j
the results or conclusions of DAP Action Plans are available for transfer to the Discipline Files. Each reviewer is responsible for reviewing the documents he used during the investigation and identifying the purpose served by each j
document using the procedures presented herein.
i 4.0 INSTRUCTIONS i
4.1 DSAP Workina Files l
The DSAP Working Files contain work in progress and as documents are completed they are transferred to the Discipline Files under the control of the DAP Manager. The turned-over Information will include all material upon which the conclusions of the Individual Action Plan Results Reports are based but will f
not incorporate irrelevant Information. The Discipline Coordinator or reviewer l
may retain a copy of documents transferred to the Discipline Files. A test of these criteria is that each conclusion in the Results Reports must be based upon f
information contained within the respective Discipline File and, equally impor-l tont, that all documents within the Discipline File have a specific relationship l
with the activity involved with completing the respective Action Plan.
I i
Each Discipline Coordinator is responsible for ensuring that appropriate DSAP Working Files are molntained for the scope of work for which they are responsible. These files will be maintained at the location where the work is being done or os the Discipline Coordinator may direct.
The Discipline Coordinator shall designate personnel who are responsible for file rnalntenance.
If the work on a given DSAP is being done concurrently at more than one i
TN-85-6262/14 Page 4 of 9
COMANCHE PEAK RESPONSE TEAM DESIGN ADEQUACY PROCEDURE Number: DAP-14
Title:
DESIGN ADEQUACY PROGRAM Revision: 2 RECORDS location, separate files may be maintained. The separate files need not be complete in themselves.
Rother, together they form the complete DSAP Working File during the performance of the work. These files will be merged into one Discipline File at the time the Results Report for the DSAP is being prepared.
I Section 4.2 of this procedure presents requirements for the organization of the Discipline Files.
Although Section 4.2 is required for Discipline Files, com-pliance is not required for work in prog'ess (DSAP Working Files). The Discipline Coordinator may use Section 4.2 as guidance or may authorize variances with this guidance but shall ensure that the filing system is ultimately compatible with the DAP file system as defined by the DAP Manager. As information is produced or collected during the execution of on Action Plan, documents will be i
oppropriately filed in the Working Files.
In conjunction with the preparation of a given Action Plan Results Report, the cognizont Discipline Coordinator (or designee) shall work with the DAP Manager (or his designee) to conform the DSAP Working File with the requirements of this procedure. It is the Discipline Coordinator's responsibility to ensure that the Discipline File contains the required material and is organized in such a manner that the relationship between the information contained in the file and the conclusions in the Results Report is clear.
i 4.2 DAP General File and Discipline Files The following guidance applies to the development of the DAP General File and the Discipline Files. The DAP General File shall contain the following miminum l
requirements and will be located in Berkeley except as noted below:
ld Personnel qualifications and training records for personnel o
os required by the Program Plan and DAP Procedures.
(These are to be located in Bethesda, MD. under the A
l control of the DAP Trotning Coordinator).
a2 TN-85-6262/14 Page 5 of 9 1
--....__.-__.-._..___.___.-,,.m_._
,.m.-_____
~
COMANCHE PEAK RESPONSE TEAM - DESIGN ADEQUACY PROCEDURE Number: DAP-14
Title:
DESIGN ADEOUACY PROGRAM Revision: 2 RECORDS Resumes and objectivity statements for personnel as o
required by the Program Plan and DAP Procedures (maintained with the qualifications and training records).
o DAP Procedures All revisions of the DAP Collective Evaluation report o
submitted to the SRT for review and any comments received from the SRT DIRs and Issues Records os required by DAP 2 (maintained o
in Bethesda, MD under the control of the Program-d matic/ Generic implicottons Discipline Coordinator).
DAP Letters, Action Memos, and Contact Log Sheets o
o Documentation resulting from audits of the DAP and identified corrective actions os specified in DAP 16 and DAP 17 Other documentation determined by the DAP Monoger to o
be generally applicable to the Design Adequocy Program o
The DAP Monoger may direct that other information be retained in the DAP General File until completion of the DAP Collective Evaluation. Information not required to support the conclusions of the Collective Evaluation shall be eliminated from the DAP General File prior to transfer to the CPRT Program Director.
Eoch Discipline File shall contain the following documents (as applicable):
The respective Action Plan including all approved revi-o sions.
Discipline Instructions used in the implementation of the o
DSAP Check lists, inspection reports, results of records reviews, o
and other documentation of the results of the imple-mentation of procedures O
TN-85-6262/14 Page 6 of 9
COMANCHE PEAK RESPONSE TEAM - DESIGN ADEQUACY PROCEDURE Number: DAP-14
Title:
DESIGN ADEOUACY PROGRAM Revision: 2 RECORDS o
Calculations and evoluotions, including evoluotions of root cause, generic implications, and safety significance i
o All revisions of action plan results reports submitted to 1
the SRT for review and any comments received from the l
SRT o
Specific references used in performing the evoluotion i
including controlled documents (or from excerpts) from the CPSES Document Control Center and other docu-ments such as excerpts from reference books, journals, or articles published or unpublished.
Any such document retained must have specific relationship to the action plan. For example, if a controlled document is used in the performance of on action plan that has numerous pages or sheets, only those pages or sheets actually used should be included.
o in assembling the Discipline Files, it is not acceptable to Q
reference GSES controlled documents. The referenced pages of the appropriate revision of the document must be O
in the Discipline File. Documents which are contained in i
the CPRT centrol files, the DAP General File, or in GSES generic documents such as the FSAR may be referenced. However, the references must be specific to j
the octual section or page referenced. It is preferable to i
copy the referenced pages from the sources, clearly mark i
on the document the source including the date and revi-sion number and include the excerpts in the Discipline File. Attachment A provides a cover sheet to be used for identifying excerpts from documents.
Each document or group of documer ts within a completed Discipline File (i.e., at the time of approval by the SRT) mast oc identified as to how it was used in the j
evoluotion. A cover sheet similar to Attachment B should be used for this purpose. It is not necessory that each document have a separate cover sheet.
j Rother, it is suggested that the documents be packaged together by category of l
use and covered by a single sheet. if the cognizont reviewer is not oble to l
Identify how a given document was used in the evoluotion, the document shall not be placed in the Discipline File. An exception is that GRT documents (e.g.,
l Action Plans, GRT Procedures) do not require a cover sheet since their purpose and use are explicitly stated. The DAP Monoger may opprove other exceptions.
j TN-85-6262/14 Page 7 of 9 l
l L.
COMANCHE PEAK RESPONSE TEAM - DESIGN ADEQUACY PROCEDURE O
Number: DAP-14
Title:
DESIGN ADEQUACY PROGRAM Revision: 2 RECORDS 2
a 4.3 Transfer of DAP Discipline Files and DAP General File to Progrom Centrol File Prior to the submittal of a DSAP Results Report to the SRT for final opproval, the appropriate Discipline File shall be submitted to the CPRT Program Director i
when approved by the Review Team Leader. The CPRT Program Director is responsible for a review of the files to ascertain that the files comply with CPRT requirements. This review will be completed and any noted discrepancies corrected or reconciled with the Review Team Leader prior to final SRT l
approval of the respective Action Plan Results Report.
The following specifies the requirements that Discipline Files must meet in order to be considered satisfactory:
t o
The files will be organized in occordance with the guld-once provided by Section 5.0 of this procedure.
1 o
Within each subfile, the documents will be categorized by the function they served. Attachment B (or an alternate approved by the DAP Monoger) shall be used to identify 4
how each document or group of documents was used in completing the action plan except as otherwise allowed by this procedure.
o Each conclusion should be supported by documents con-toined in the files. This is particularly true for conclu-sions of fact (e.g., a condition is acceptable because the results, as documented in the Dicipline Files, fall within defined bounds, as documented in the Discipline Files).
Conclusions regarding future action required may not have supporting documentation. However, in those cases, the rationale behind a conclusion should be contained in the Results Report.
o The revision numbers of controlled documents or excerpts therefrom shall be identified and on Indication given as to whether it was the current revision as of the time the Results Report was completed. If a superseded revision of a controlled document is contained in tne files, the reason for its use should be given.
TN-85-6262/14 Page 8 of 9
COMANCHE PE AK RESPONSE TEAM - DESIGN ADEOUACY PROCEDURE r
Number: DAP-14
Title:
DESIGN ADEOUACY PROGRAM Revision: 2
(
RECORDS Af ter on Action Pian Results Report hos been accepted by the SRT, the respective Discigline Files shall be formally accepted by the CPRT Program Director for retention and distribution as appropriate.
Prior to abmittal of the DAP Collective Evaluation to the SRT for final approval, the DAP File shall be submitted to the CPRT Program Director when authorized by the Review Team Leader.
The CPRT Program Director will conduct a review of the DAP File that is similar to the review of the Discipline Files.
5.0 DOCUMENTATION The DAP Manager shall develop a file index for the DAP General File and Discipline Files. The DAP General File contains information pertaining to the overall DAP Program correspondence and other generic information. Contract-G uol information shall not be placed in any DAP file.
O The file index should be organized so that each file has o primary file number and optional subfile identifiers. Discipline Files shall have a file prefix, identical to the respective action plan number. Examples of Discipline File primary and subfile numbers organized into a file index are shown in Attachment C. Each primary or subfile shown on the file index contains a file content log. Attach-ment D is on example file content log. The file content log contains a sequential l
number (starting with l} for each file /subfile and a brief description of the item.
Where opplicable, drawing numbers, inspection report numbers, etc., should be used in the file content log to odequately identify the item. The file number and content log sequential number are to be placed on the first page of each i
document contained in the files.
All DAP Records which are created by DAP offer August I,1986, shall meet the Record Quality Requirements of Attachment E of the time the document / record g
is opproved.
TN-85-6262/14 Page 9 of 9
ATTACHMENT A EXAWLE DOCUMENT EXCERPT COVER SIEET The attached is an excerpt from the following document:
Title:
Document Number:
Revision:
Date of Revision:
Date Obtained From Document Control:
The above is the latest revision of the controlled document.
i The above is not the most recent revision of the controlled document.
However, it is the appropriate revision for analyzing the particular CPSES feature (s) for which it was used.
Pages or sheet numbers contained in the excerpt:
O TN-85-6262/14 A-l
i*
ATTACHMENT B DOCUMENT USE CODING SifET ACTION PLAN NUMBER:
Applicable Section:
The attached document (s) were used in completing the above Action Plan in the following way:
Provided engineering or construction details used in the formulation of inspection plans.
Examples: Controlled drawings, specifications, or procedures Served as randomly selected samples used to determine the adequacy of the design, construction or conformance to a procedure.
j Examples: Construction records, as-built drawings, design documents Provided the basis against which the design or construction was tested.
Examples: Design criteria (FSAR), design specificottons, design drawings, design or construction procedures, codes or standards (ASTM, ACl, IEEE, etc.)
Document the completion of an inspection or test conducted in conformance with the Action Plan.
Examples: GRT QA/QC inspection reports, independent testing contractor test records Document calculations performed as part of the Action Plan to check or verify the odequacy of the design or to check existing CPSES calculations.
t Examples: Calculations performed by CPRT personnel Used to establish the population from which random samples were selected, i
Examples: Lists of documents or CPSES elements (conduits, concrete place-ments, pipe hongers, etc.) which comprise the population.
Document the communication among the participonts in the action plan.
Examples: Letters, memoranda, telephone notes, meeting notes Summarize the results of the inspections and tests conducted in conformance with the Action Plon.
Examples: Lists that correlate data from several sources Provide as-built information analyzed for conformance with design documents.
Examples:
As-built drawings or sketches developed by the GSES project team, photographs or video tapes Other:
O TN-85-6262/I4 B-l
ATTACHMENT C EXAWLE FILE ItOEX FOR DAP DISCPLIE FILE i
File No.
Sub-File No.
Description Vll.A.I (Reserved) ld Vill.A.2 Discipline Instructions Vill.A.3 External / Internal Issues - DIRs Vill.A.4 Criteria list / Checklists Vill.A.5 Procedures / Assessments Vill.A.5a EBASCo l
Vill.A.5b impell Vill.A.5c TUCCo Vill.A.5d Gibbs & Hill Vill.A.6 Special Studies / Testing Vill.A.6a EBASCo Vill.A.6b impell Vill.A.6c ANCo Vill.A.6d CCL Vill.A.6e Gibbs & Hill Vill.A.7 Implementation Vill.A.7a EBASCo Vill.A.7b impell Vill.A.7c TUCCo i
Vill. A.8 Summary Evaluation Vill.A.9 Miscellaneous l
Vill.A.10 Correspondence i
Vill. A.I I Source Documents l
O TN-85-6262/14 C-l
a ATTACHAENT D EXAAFLE FILE CONTENT LOG f
i FILE CONTENT LOG PREFIX:
FILE:
SUBFILE:
i Lg Number Description i
I i
2 l
3 4
i 1
i i
l I
4 1
1 I
i
^
TN-85-6262/14 D-l i
1 1
ATTACHMENT E RECORD QUALITY REQUIREMENTS
- 1.
The Record shall be on original document, or a copy, which when reproduced, will produce a legible copy.
2.
Corrections shall be properly annotated, initialed, and dated.
3.
No white-out, correction tape, or pencil shall be used.
A 4.
Ink colors, other than block or red, shall not be used.
- 5..
No highlighter shall be used.
6.
The record package shall be properly bound (e.g., stapled, attached to a file folder, placed in a binder, etc).
7.
Record package contents shall be identifiable os a complete package (e.g., total page count identified on the package).
8.
All required signatures shall be on the record and block ink used.
9.
All changes, annotations, enhancements to improve legibility or comments O
on Project documents shall be dated and initialed.
- Effective August I,1986.
lg O
TN-85-6262/14 E-l
)