ML20215J996
| ML20215J996 | |
| Person / Time | |
|---|---|
| Site: | Comanche Peak  |
| Issue date: | 07/25/1986 |
| From: | Dougherty F TEXAS UTILITIES ELECTRIC CO. (TU ELECTRIC) |
| To: | |
| Shared Package | |
| ML20215J430 | List:
|
| References | |
| DAP-11, NUDOCS 8610270292 | |
| Download: ML20215J996 (13) | |
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TITLE DOCUMENT CONTROL O
NUMBER DAP-li Revision Prepared Date Reviewed Date Approved Date f( Ef /*hlW
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[DR ADOCK 05000445 O PDR
9 TABLE OF CONTENTS Section Pooe Cove r S h ee t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I T ab le of Con ten t s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii 1.0 P URP OS E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . l l
i i . 2.0 SCOPE..................................................... I 3.0 DEFINITIONS AND RESPONSIBILITIES . . . . . . . . . . . . . . . . . . . . . . . . . I 4.0 I NST R UCT I ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 5.0 DO C U ME NT AT ION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 ATTACHMENTS A. REQUEST FOR INFORMATION .............................. A-1 b
- s. RFitOc.................................................. 8-i TN-85-4262/1 I li
o COMANCHE PEAK RESDONSE TE AM - DESIGN ADEQUACY PROCEDURE Number: DAP-Il
Title:
DOCUMENT CONTROL Revision: 2 1.0 PURPOSE This procedure discusses controlling the issvonce of DAP-originated documento-tion so that these documents (including changes) are:
b o Reviewed for odequocy by authorized personnel o Approved for release by outhorized personnel o Distributed to appropriate personnel.
~
2.0 SCOPE This procedure applies to DAP. originated documents and is not applicable to documents obtained from other sources. The DAP-originated documents are of three types: DAP Procedures and Instructions, Correspondence, and DAP O Documentation. Control of DAP Procedures and Instructions is defined in Section 4.1. Project communications are controlled per Section 4.2, "Corres-l pondence Control." The scope of Correspondence Control includes incoming, outgoing, and internal correspondence. The requirements for DAP Documento-tion are defined in Section 4.3. This procedure does not include records requirements which are defined in DAP-14.
b 3.0 DEFINITIONS AND RESPONS191LITIES 3.1 Definitions 3.1.1 CPRT Centrol Files The CPRT Centrol Files are under the control of the CPRT Program Director and will eventually serve os full documentation of CPRT octivities and conclu-sions.
O PageIof*
TN-85-6262/l i
COMANCHE PEAK RESDONSE TE AM - DESIGN ADEQUACY PROCEDUP,E Number: DAP-11
Title:
DOCUMENT CONTROL Revision: 2 3.1.2 DAP General File and Discipline Files The two main files maintained by the DAP Program are the DAP General File and the Discipline Files.
The DAP General File contains information generically relevant to the Design Adequacy Program. Such documentation includes generic correspondence and generic source and reference material. This file is routinely accessed and b ougmented during the course of the review.
The Discipline Files contain the completed work of the DAP disciplines and relevant source documentation reviewed by the DAP. Together, these files are the " working files" within the context of the CPRT Program Plan until transfer to the CPRT Centrol File. This context of " working files"is not the some os the DSAP Working Files defined in the following section. Working Files os used in the remainder of this procedure shall refer to the DSAP Working Files as defined in the following section.
3.l.3 DSAP Working Files The Working Files for each Discipline Specific Action Plan contain in-process documentation relevant to the specific DSAP. Such documentation includes source and reference material relevant to the DS AP, DSAP specific correspon-dence, and preliminary documents generated by the DSAP (e.g., engineering evoluotions, calculations, checklists, inspection reports, safety significance eval-votions, etc.) These files are routinely occessed and augmented during the review process. DAP documentation, when completed in occordance with applicable DAP procedures, is filed in the Discipline Files. For example, b opproved criteria lists and checklist forms are placed in the oppropriate Discipline File. A copy of such completed documentation may otso be retained in the DS AP Working File.
TN-85-6262/I l Page 2 of 9
COMANCHE PE AK RESoONSE TE AM - DESIGN ADEQUACY PROCEDURE Number: DAP-11
Title:
DOCUMENT CONTROL ' Revision: 2 3.2 Responsibilities 3.2.1 Review Team Leoder The Review Team Leoder maintains overoll responsibility for the DAP File and the Discipline Files and ensures that the files meet CPRT Program Require-ments.
3.2.2 Design Adequocy Progrom Monoger The DAP Monoger oversees the development, implementation, and maintenance of the DAP documentation system. He shall control, or cause to be controlled, documentation in occordonce with this procedure. He also controls the DAP General File and the Discipline Files.
i 3.2.3 Discipline Coordinators l
Discipline Coordinators control the working files for their respective disciplines.
j 3.2.4 DAP Reviewers All reviewers are responsible for ensuring that tnelr work is in compliance with l this procedure.
4.0 INSTRUCTION 4.1 DAP Procedures and Instructions DAP Procedures shall be issued by the DAP Monoger in a controlled manner. As l
c minimum, the DAP Monager shall maintain a list of personnel to whom controlled copies of DAP Procedures have been issued. The distribution of DAP l Page 3 of a TN-85-6262/l l
COMANCHE PEAK RESPONSE TE AM - DESIGN ADEQUACY PROCEDURE Number: DAP-11
Title:
DOCUMENT CONTROL Revision: 2 Procedures shall be occompanied by a receipt ocknowledgement that shall be signed and returned to the DAP Monoger ( or his designee) by the person to whom the controlled copy of the procedure is sent. When revisions to DAP Procedures are issued, the DAP Monoger (or his designee) shall distribute copies to all personnel listed as holding a controlled copy. Each controlled DAP Procedure copy shall be clearly indicated as such on the cover sheet, and the cover sheet shall be securely bound to the procedure.
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Discipline Instructions prepared in occordance with DAP-IO shall be controlled by the responsible Discipfine Coordinator in a manner similar to the require-ments for DAP Procedures. Each Discipline instruction shall be distributed to personnel on the controlled distribution for that Discipline Instruction as speci- b fled in DAP-10.
O, Uncontrolled copies of DAP Procedures and Discipline Instructions may be made
! by the DAP Manager or others. When uncontrolled copies are made, the indication of control (i.e., control copy number) shall be crossed out or otherwise marked and the word " uncontrolled" shall be typed, stomped, or written on the ld cover page. The cover page, so marked, shall be securely bound to the procedure.
4.2 Correspondence Control DAP-related correspondence encompasses incoming, outgoing, and internal cor-respondence. The DAP monoger shall implement the controls required by 4.2.I, 4.2.3, and 4.2.4. lb 4.2.1 Outgoing Correspondence Internal distribution of all outgoing letter correspondence (including cover letters for transmittal or receipt ocknowledgement) shall include the DAP file 1 O*
TN-85-6262/1 i Page 4 of 9
COMANCHE PE AK RESDONSE TE AM - DESIGN ADEOUACY PROCEDURE Number: DAP-11
Title:
DOCUMENT CONTROL Revision: 2 and other files os appropriate. Requests for Information (Section 4.2.4, below) are not subject to the requirements of this Section 4.2.1. The author shall designate to which file (s) the document should be distributed. All outgoing letter correspondence shall be assigned a log number in the form:
DAP-L-XXX b Sequential Number Letter This log shall be maintained by the DAP Monoger or his designee. Log numbers are not required for administrative, contractual, financio!, or other non- b technical mot ters.
4.2.2 Incoming Correspondence The person receiving incoming project-related correspondence shall routinely route the original to the oppropriate administrative assistant so it con be filed in lh the appropriate correspondence file. The addressee shall indicate to the odministrative assistant, as applicable:
o DAP General and Discipline Files A W
o DS AP Working Files o Internal distribution.
The administrctive assistants responsible routinely process incoming correspon- ld dence routed to them by the oddressee. This includes copying, distribution, and filing.
O T N.85-6262/l 1 Page 5 of ?
COMANCHE PE AK RESPONSE TE AM - DESIGN ADEQUACY PROCEDURE Number: DAP-11
Title:
DOCUMENT CONTROL ~ Revision: 2 4.2.3 Internal Correspondence Internal correspondence includes explanatory memos for the information or training of project personnel, memos to be filed that document assignment of responsibility or other necessary information, and memos recording the exchange of technical information among DAP reviewers.
The distribution of internal project-related correspondence shall include the appropriate DAP and DSAP files. DAP memorondo offecting internal interfaces l[
or requests for oction shall be assigned a log number in the form:
DAP M-XXX b Sequential Number Memorando The DAP Monoger (or his designee) shall establish and maintain a log and file for memorondo. Log numbers are required only for memos offecting interfaces, rec.uiring action, or responding to other oction memos.
4.2.4 Requests for Information (RFI)
The requirements of this section 4.2.4 shall become effective 10 days offer the approval of Revision 2 of procedure DAP-II. The requirements below are not g applicable to Requests for Information issued prior to the effective date of this section. DAP personnel may use Request for Information (RFI) forms (Attach-ment A) to occomplish the following:
o Request copies of project-related documents from TUGCO o Confirm requests for project-related documents that were made orally or through some other form O
TN-85-6262/l l Page 6 of 9
1 COMANCHE PEAK RESPONSE TEAM - DESIGN ADEQUACY PROCEDURE Number: DAP-i l
Title:
DOCUMENT CONTROL 1 O Revision: 2 o Request on answer to o specific question.
The RFI form is optional and there is no requirement that it should be used as the sole means of obtaining documentation.
RFis may be prepared by any person working within the DAP. Authorization to issue RFis may be vested in anyone that the RTL, DAP Monoger, or Discipline Coordinators may designate. Such designation may be oral. The preparer shall complete the RFI form to the extent necessary to document his request.
Document requests, using the " Document Request" section of the form, may either specify porticular documents or may describe o type or class of document where the particular document identification is not known. Multiple document requests may be mode on one RFI form.
Questions may be asked of TUCCO or other Project entities using the " Ques-tion / Clarification" section of the form. The RFI form may be used for this purpose when the reviewer requires written documentation of the response to the question.
RFis shall not be used in lieu of DIRs required by DAP-2. Any condition verified to be discrepont by a reviewer shall be documented in occordance with DAP 2.
RFis may be used to obtain additional information to allow a determination of whether a discrepont condition exists or to gain further understanding of information ovalloble to them.
DIRs shall be prepared when any of the following conditions occur relative to RFis:
o A response is received indiccting that a discrepont condi-tion exists.
O TN-85-6262/l l Page 7 of 9
COMANCHE PEAK RESDONSE TEAM - DESIGN ADEOUACY PROCEDURE Number: DAP-i l
Title:
DOCUMENT CONTROL Revision: 2 o A response is received indicating that a document ex-pected to exist connot be located, provided that the document is one required by applicable regulations and standards to be retained (e.g., required by 10CFR50 Appendix B, ANSl/ASME N45.2.ll as committed to by TUGCO, ANSI N45.2.9, etc).
o When a Discipline Coordinator deems it unlikely that a response will be received and that it is reasonable to assume the document does not exist or that the response to o question would probably confirm o discrepent condi-tion.
Individuals designated by the DAP Manager shall assign control numbers to the k RFis. The designated Individual (s) shall maintain a log of RFis showing their control number, date, originator, subject, and date closed. Attachment B is on exompte of RFI log format. RFis shall be closed when the originator or oppropriate Discipline Coordinator advises the person designated to maintain the log, that the RFI is closed, voided, or otherwise dispositioned.
Copies of RFis shall be placed in the DAP General File. Materials received in response to RFls shall be treated as incoming correspondence (4.2.2, obove) or source and reference material (4.3.1, below).
4.3 DAP Documentation 4.3.1 Source and Reference Material Source and reference material (which constitute technical input to the DAP or specific DSAPs) may be received during the review process from TUCCO or other organizations. This documentation shall only be filed in accordance with DAP-14 and no logs or control copy numbers are required. The Discipline Coordinators shall determine that reviews are conducted using source and reference material oppropriate for the reviews.
1
- TN-85-6262/I I Page 8 of 9
COMANCHE PEAK RESPONSE TE AM - DESIGN ADEQUACY PROCEDURE D Number: DAP-11
Title:
DOCUMENT CONTROL Revision: 2 O
4.3.2 DAP-Produced Documents The DAP will produce documents such as checklists and reports in accordance with other DAP Procedures. These documents shall receive identification numbers in occordance with those procedures and shall be filed in accordance with DAP-14. Controlled distribution of these documents is not required.
5.0 DOCUMENTATION 5.1 Loos The DAP Monoger (or his designee) shall maintain all logs required by this procedure except for the Discipline Instruction Logs which shall be maintained by the Discipline Coordinators (or their designees). The DAP Manager may V subdivide the logs by using separate logs for Berkeley, Bethesda, and on-site; pre-assigned blocks of log numbers; or other means he deems appropriate.
5.2 Documents Copies of DAP procedures and instructions, correspondence, and DAP documen-totion as described in this procedure shall be filed as required by DAP 14.
O i TN-85-6262/I I Page 9 of 9 l
ATTACHMENT A COMANCE PEAK DESIGN ADEQUACY PROGRAM REQUEST FOR IPf0RMATION 1
TO: R.E. Comp DATE:
l FROM: NO. DAP-RFI- -
DISCIPLIPE: D MECHANICAL (M) O CABLE TRAY SUPPORTS (CTS) O CIVIL / STRUCTURAL (C/5)
D ELECTRICAL /l&C (EIC) O CONDUlT SUPPORTS (CON) O PPING (P)
SMCT:
O Document Request:
Please provide the following documents to the DAP:
b :
O Ouestion/Clorification:
Please respond to the following question / request for clarification:
RESPOND TO:
Please forward your written response os indicated below:
nam reoo LoCATiOte (DUE DATU O J. FINMR AN 5 FLE COPY SERKELEY)
G B F. A.DOUGERTY E H. LEVIN W J. MILLER D D. BRO 5 NAN D C.KIRCHR O C.P. MORTCAT O H. HARRISON D R.HOOTON E 5. KARPYAK 5 FILE COPY SETHESDA) 3 FILE COPY (SITE)
D D R.EwMAN O R. PACES O F. MADDEN D D F. 5CHOFER D J.VANCE E T.C. TYLER O O T. K 5NYDER D D. WITT D l.VOCELSANC D
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