ML20202B420
| ML20202B420 | |
| Person / Time | |
|---|---|
| Site: | Comanche Peak  |
| Issue date: | 06/09/1983 |
| From: | Kissinger R TEXAS UTILITIES SERVICES, INC. |
| To: | |
| Shared Package | |
| ML18052B537 | List:
|
| References | |
| FOIA-85-59 CP-EI-4.0-4, NUDOCS 8607100298 | |
| Download: ML20202B420 (10) | |
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'IEXAS UTILITIES SERVICES INC. INdw uCfION REVISION ISSUE PME DATE CDNTIOLLED CDPY E). //[M CP-EI-4.0-4 2 6/9/83 1 of 10 FIEID duuCTURAL DGINEERING GmCP DESIGN CDNrBOL PREPARED BY O d- (
Dca w CTICN APPIOVED BY I /// N/TNW g 1
1.0 Rtre.NENCES 1-A CP-EP-4.0 " Design Control" 1-B CP-EI-4.0-3 " Instruction for Control of Design Documents" 1< CP-EP-4.5 " Design Verification" 2.0 GENERAL l
2.1 WRIOSE The purpose of this instruction is to establish a standard method, format, and sequence for the generation and/or revision of design documents and the method of control of these documents by the Field Structural Engineering Group (FSEG).
2.2 SCOPE
'Ihe scoce of this instruction shall apply to design cbcuments identified by the Field Structural Engineering Group (e.g.,
conduit support design drawings, 2323-5-910 series).
2.3 RESPONSIBILITY It shall be the responsibility of the FSEG Supervisor to assure that documents are generated, revised and controlled in accordance wi'th this instruction.
2.4 DESIGN INPUT 2.4.1 Ebr design documents included in the scope of this procedure, the original design organization shall provide the FSD3 with sufficient design input cbcumentation (criteria, data, calculations, etc.)
to allow a consistent basis for makim desian decisions, acmT11sh-ing design verification and evaluating 6 g 1 w 85-59 COPY 8607100298 860630 PDR FOIA GARDE 85-59 PDR 66- / aC
'IEXAS UrILITIES SERVICES INC. INSTRUCTION REVISION ISSUE PAGE DATE CP-EI-4.0-4 2 6/9/83 2 of 10 2.4.2 When the Field Structural Engineering Group revises or develop new criteria necessary to accomplish design activities, the engineerig organization developing the original criteria shall be cbcumented in writing to the Cananche Peak Digineering and Construction Manager. Copies shall be forwarded to any other affected engineering organization.
2.4.3 All design inputs are controlled in accordance with Reference 1-B.
2.5 PERSONNEL QUALIFICATIONS 2.5.1 'Ihe FSEI3 Supervisor shall maintain a list of engineering prsonnel qualified and authorized to check, approve and design review doctznents.
2.5.2 Designation of an individual to perform any of the above engineering functions shall be based on his experience, performance and overall job 'alowledge.
3.0 INSTRUCTIONS 3.1 Design documents which are to be generated or revised on site shall be maintained by the FSEX3. Becord copies of these documents shall be maintained on site.
3.2 aequt:st for generation or revision of design documents may be inititated by any design or construction prsonnel involved in the Cananche Peak Project.
3.3 All requests for generation or revision of a design cbcument .
to be processed by the FSEG shall be in a suitable format, acceptable to that group, to provide sufficient details to evaluate the request.
3.4 'Ihe FSEG shall review all requests and perform any design calculation required to assure its acceptability. 'Ibe group is responsible to assure that all design criteria and code and regulatory requirements pertaining to the design document are adhered to.
3.5 If the request is found acceptable, the appropriate design document shall be generated or revised- All changes from The'[drawIhg- "
previous shall revisions be initialed by theshall be clearly draftsman indicatp4., fij or prjepargr ,
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'IEXAS UrILITIES SERVICES INC. INSTRUCTICN REVISICN ISSUE PAGE DATE CP-EI-4.0-4 2 6/9/83 3 of 10 3.6 2e engineer performing the review and/or design calculations shall check the cbcument for accuracy and shall initial the
" Checked" block indicating his aproval.
3.7 Ebliowing the engineering check in 3.6, the cbcument shall te approved by an individual authorized by the FSEG Supervisor.
Such approval shall be indicated by initialing the approval block.
3.8 2e approved cbcument shall be distributed to all parties performing construction, inspection or other related interface activities. Each controlled drawing issued shall be stamped with the stampface shown in Figure 6 and the control number of the cbcument telder shall be entered on the cross hatched area of the stampface. A record copy of each document shall be maintained on site. All distribution shall be controlled by the FSEX3.
A log (Figure 1) shall be maintained indicating eadi party on controlled distribution, nurser of copies, issue date of each
, revisicn and document holder receipt acknowledgement date.
3.9 Each document issue shall be accomplished by a Design Document ansmittal Form (Figure 2). We form shall be signed by the ile custodian for the cbcument holder. It shall be the spansibility of the individual signirg the form to dispose
.o any superseded issues.
ition to the cantrolled distribution above, any affected s gn Organization shall be forwarded an information copy of l jag
- each cbcument stamped "For Engineering and Office Use Only".
P Addi ional information copies may, upon request, be provided t .er parties.
.1 DESICN VERIFICATICN OR DESIG4 REVIEW 3.11.1 Each design document generated or revised under the jurisdiction of this procedure shall require design review.
3.11.2 A Design Review Icg (Figure 3) shall be maintained by the FEEG.
It shall indicate the document ard revision number, responsibility for design review, .date design review complete and design reviewer. Design review performed on site shall Le in accordance with Beference 1-C.
3.11.3 Mwn the responsibility for design review is assigned to an off-site party, the FSEG shall inform the organizat.icn performine the review in writing of the items assigned to them. W e reviewing organization shall formally acknowledge completion of the design review to the FSEG to close out each item in the Design Review tog.
TEXAS UTILITIES SERVICES INC. INSTRUCTION REVISICN ISSUE PAGE DATE CP-EI-4.0-4 2 6/9/83 4 of 10 3.12 DESIG9 DEVIATIONS 3.12.1 men occasions arise to deviate from design cbcuments controlled within the scope of this instruction, a DCA or CMC may be used to document such deviations.
3.12.2 Deviations shall not he incorporated in the design document.
3.12.3 DCA's and CMC's shall be prepared, approved and distributed in accordanm with Reference 1-B except that the FSEG shall make distribution to all controlled cbcument holders.
3.12.4 The FSEG shall maintain a log (Figure 4) for each drawing indicating the deviations affecting the drawing.
3.12.5 The File Custodian shall acknowledge receipt of each DCA or CMC by initialing and dating the Deviation Distribution Sheet (Figure 5).
3.13 ACCOLNTING NR CONTROLLED DOCUMENTS 3.13.1 All controlled copy holders shall, biannually do a complete audit of their controlled document files to ensure that all applicable design documents are current and that the design change logs the current approved and issued design change information.
4 order to perform these audits, file custodians should request
\ f the FSEG a " recipient trace" for their control number which
- 1 indicate:
e cbcuments they are shown as having.
,C qO' D
> 2.
- 3. N repriate revision of each document.
r of copies of the cbcument they have.
k audit their design change logs, site file custodians shall ccane to the FSEG and compare their logbook (s) with the ESEG master logbooks. Once that is done, the physical design change files shall be checked at each file location.
3.13.3 A memo shall be written to the FSEG supervisor indicating that the audit has been ccinpleted and corrective action, if any, has been taken as required.
3.13.4 If for any reason, a superseded document is retained, the face of the document must be stamped or marked " VOID". hhen no longer required, superseded documents should be destroyed.
'IEXAS UTILITIES SERVICES INC. INSTRUCTICN REVISICt! ISSUE I> AGE DATE CP-EI-4.0-4 2 6/9/83 5 of 10 FIGURS 1
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l BROWN & ROOT, INC. PROCEDURE EFFECTIVE I
. CPSES NUMBER REVISION DATE PAGE :
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008 35-1195 l DCP-3 16 8-5-83 1 of 8 TITLE: ORIGINATOR: N b. ef /-$~45 0 T:
0 REVIEWED SY: .
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[k3 Vl TUGC0 4A j 0^TE APPROVED BY )<f . gr -
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, [ im f CQN UCTION' OJECT. MANAGER
/CATE o.i TABLE OF CONTENTS m .,
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1
1.0 REFERENCES
^
2.0 INTRODUCTION
p 2.1 PURPOSE y ,h -
2.2 SCOPE o
- c' "Q.,
3.0 PR0fEDURE 3.1 REPRODUCTION AND DISTRIBUTION 3.1.1 Scoce of Controlled Documents .
3.1.2 Controllec Dis;rioution ,,
3.1.3 Otner Distribution ,
3.1.4 Soecial Distrioutton 3.2 3.2.1 RECEIPT AND ACCOUNTI"r FOR CONTROLLED DOCUMENTS Receiot of Controlled Documents /")h A/
3.2.2 Accounting for Controllek0pcuments ,
3.3 MAINTENANCE AND STORAGE Of DOCUMENTS 3.3.1 Maintenance of Documents TT
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3.3.2 Storage of Documents 3.4 DISTRIEUTION OF DOCUMENTS TO TRAVELER, PROCUREMENT OR HYDRO PACKAGES
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4.0 ATTACHMENTS /
Dcn =1-5 No. 1 Design Change Log No. 2 Document Disposition ,
No. 3 Document Routing to the Document Control Center Sheet No. 4 Controlled Distributufen Request No. 5 Document Distributuion Log
1.0 REFERENCES
1.1 Brown & Root Quality Assurance Manual ,
1.2 35-1195-CP-CPM 6.3 1 1.3 35-1195-DEI-9 1.4 TUQ-552 - - l 1.5 IM-15260 l 1.6 35-1195-0CP-7 l 1.7 35-1195-DEI-7 l 4X7JC2feOWf" hb^fSk
BROWN & ROOT, INC. PROCEDURE EFFECTIVE CPSES NUMBER REVISION DATE PAGE T '
JOB 35-1195 DCP-3 16 8/5/83 1 of 8 TITLE: ORIGINATOR: **see original signature sheet **
DATE CPSES DOCUMEhT CONTROL ** see original signature sheet **
REVIEWED BY:
PROGRAM B&R QA DATE
- see original signature sheet **
,- TUGC0 QA DATE APPROVED BY ** see cricinal sionature sheet **
CONSTRUCTION PROJECT MANAGER DATE o.1 TABLE OF CONTENTS 1.0 REFERINCES *
2.0 INTRODUCTION
2.1 ' PURPOSE 2.2 SCOPE 3.0 PROCEDURE 3.1- REPRODUCTION AND DISTRIBUTION 3.1.1 Scope of controlled Documents 3.1.2 Controlled Distribution 3.1.3 Other Distribution 3.1.4 Special Distribution 3.2 RECEIPT AND ACCOUNTING
- FOR CONTROLLED DOCUMENTS 3.2.1 Receipt of Controlled Documents 3.2.2 Accounting for Controlled Documents 3.3 MAINTENANCE AND STORAGE OF DOCUMENTS 3.3.1 Maintenance of Documents 3.3.2 Storage of Documents 3.4 DISTRIBUTION OF DOCUMENTS TO TRAVELER, PROCURDiENT OR HYDRO PACKAGES 4.0 ATTACHMENTS No. 1 Design Change Log No . 2 Document Dispcsition s No. 3 Document Routing to the Document Control Center Sheet No. 4 Controlled Distributulon Request No. 5 Document Distributuion Log l
1.0 REFERENCES
1.1 Brown & Root Quality Assurance Manual 1.2 35-1195-CP-CPM 6.3 1.3 35-1195-DEI-9 1.4 TUQ-552 1.5 IM-15250 35-1195-DCP-7 k67 l.8 35-il95-D{,{0 35-1195-D DCP-3 Rev. 16 DCN #5 11/16/R Sheet 2 of 5 '
. I- ,
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3 JOB 35-1195 COMANCHE PEAX STEAM ELECTRIC STATION Construction Procedure DOCUMENT CHANGE NOTICE NUMBER c Notice applicable to Construction Procedure No. 35-1195- ncp_3 Rev. is .
This change will be incorporated in the next revision of the procedure.
Change the procedure as follows: ,
Please replace the following pages with the attached:
Page 5 of .
rage 6 or,.8 8
Page 1 of 1; Attachment 1 Please attach Page 1 of 8 on original signature sheet. -
Reviewed by:
f Originator
=: I . //-E -83 .p N
/ Date Brown & Root Quality Assurance Date Approved by:
f j{j(ig[ J! Ah TUGC0 Quality fssurance Date
- k. h/,;.%- / ///8 November 16, 1983 Construction Project Manager Date Effective Date
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JOB 35-1195 COMANCHE PEAK STEAM ELECTRIC STATION Construction Procedure DOCUMENT CHANGE N3TICE NUMBER 4 Notice applicable to Construction Procedure No. 35-1195- nro., Rev.te .
This change will be incorporated in the next revision of the procedure.
Change the procedure as follows:
Please replace the following page(s) with the attached:
Page 4 of 8 -
t Reviewed by:
Originator
= _f. / 8 - Y- ff 3 hk /0 0 #1
/ Date gcGrown & Root Quality' Assurance '
Date Ii Approved by:
w9 . tvT 95 Date TUGC0 Quality Assurance !
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A ET /0 4 /- f' 22 October 11, 1983 Construction Project Manager Date Effective Date
l 1
JOB 35-1195 COMANCHE PEAK STEAM ELECTRIC STATION Construction Procedure DOCUMENT CHANGE NOTICE NUMBER 3 Notice applicable to Construction Procedure No. 35-1195- DCP-3 Rev. 16 .
This change will be incorporated in the next revision of the procedure.
Change the procedure as follows:
Please replace the following pages with the attached:
Page 4 of 8 .
Page 5 of 8 '
Page 6 of 8 Page 7 of 8 Page 3 of 8 .
Procedural change on page 4 only. Pages 5 through 8 show paragraph movement.
Reviewed by:
j// I' .
9-zs-as #5 Mb 9Avd>
Originator .
/ Date ghrown & Root Quality Assurance Date
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~
Approved by: Date TUGC'O Quality As,sfranca p 4/44QG7 WructiotVProject Manager 7[7//3 Seotember 27, 1983 j Date Effective Date
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'l JOB 35-1195 COMANCHE PEAK STEAM ELECTRIC STATION Construction Procedure DOCUMENT CHANGE NOTICE NUMBER 2 Notice applicable to Construction Procedure No. 35-1195- DCP-3 Rev. 16 .
This change will be incorporated in the next revision of the procedure.
Change the procedurt as follows:
Please replace the fotlowing page(s) with the attached:
Page 5 of,8 .
Reviewed by:
Originator
[-20 hi / /J Date # Brown & Root Quality Assurance Date w . DB/kj Approved by: Date TUGC6 Quality gs'urance 4MMx # /M Sectamber 12. 1993 Construction Project Manager Date Effective Date
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JOB 35-1195 COMANCHE PEAK STEAM ELECTRIC STATION Construction Procedure DOCUMENT CIMNGE NOTICE NUMBEP. 1
' Notice applicable to Construction Procedure No. 35-1195- nro_1 Rev. 1c .
This change will be incorporated in the next revision of the procedure.
Change the procedure as follows:
Please replace the following page(s) with the attached:
Page 7 of 4 -
Reviewed by:
$"N'N 2% 7 3 Crfginator Date 4,18rown & Root Quality ssurance Date
- 28 Approved by:
619 I/) %
jiUGC0 Quatity' Assurance Date
/he .N f-24-4'] August 24, 1983 Construction Project Manager Date Effective Date
/5*.
PROCEDURE EFFECTZVE BROWN 5 ROOT, 1NC. NUMBER REVlSTON DATE PAGE CPSES JOB 35-1195 DCP-3 16 8-5-83 2 of 8
2.0 INTRODUCTION
2.1 PURPOSE The purpose of this procedure is to describe the document control activities at the Comanche Peak Steam Electric Station (CPSES).
> 2.2 SCOPE This procedure addresses the activities of and responsibilities for the control, receipt, reproduction, distribution, storage and retrieval of construction and design documents generated at the site or received by the Document Control Center (DCC). Instructions, procedures, and/or drawings shall be readily available for use at locations dere the prescribed activities are performed, and for use by the Authorized Nuclear Inspector (ANI).
3.0 'PROCEDUliE ,
3.1 REPRODUCTION AND DISTRIBUTION 3.1.1 Scoce of Controlled Documents DCC will be resonsible for the reproduction of controlled documents including, but not limited to, drawings, specifications, design changes, procedures, instructions, and construction hold notices.
3.1.1.1 Controlled documents (control stamped only)'shall be distributed to the satellitas and the several control numbered recipients on the Distribution Routing Control List (DRCL). This in accordance with the Document Disposition (Attachment 2) which is prepared by the DCC Supervisor and lists the satellite control numbers and the several recipient control numbers, the document number and quantities distributed. DRCL's are prepared in accordance with Construction Procedure DEI-7. Design changes are distributed to holders of affected controlled documents.
3.1.1.2 Distribution of ear initiated construction procedures is in accor-dance with the " Document Routing to the Document Control Center Sheet" (Attachment 3) which is received with the procedure from the Pro- ,
cedures Department.
l -
,(
. _P.ROCEDURE EFFECTIVE BROWN & ROOT, INC. . NUMBER ' - REVISION DATE PAGE CPSES JOB 35-1195 CCP-3 16 .8-5-83 3 of 3 3.1.2 Controlled Distribution 3.1.2.1 Controlled documents will be identified by the red " controlled copy" stamp (shown below) with the satellite and recipient number in the shaded area of the stam CPSES 3 5 -11 s 5 g'
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7 COMU !
3.1.2.2 Upon receipt of project or design documents, the DCC Supervisor shall review the document to ensure the document has been properly approved for use. Documents not approved or not released for use shall not be issued for construction, but may be issued as uncontrolled documents per 3.1.3.
3.1.2.3 G&H Design drawings must have a numerical revision designation of a least "0" for issuance. Drawings without numerical revision designations or with alpha revision designations shall be considered preliminary drawings and shall not be issued for construction. These documents may be issued as uncontrolled documents per 3.1.3.
NOTE: If G&H approval letter revises the status of a preliminary drawing to a TUSI Status 1, it may be issued as a controlled drawing.
3.1.2.4 Controlled documents affected by design change documentation shall be stamped as follows:
THIS DOCUMENT AFFECTED BY D.ESIGN CHANGES 3.1.2.5 Revisions to documents including but not limited to, design changes and document change notices , which affect other controlled documents, shall be distributed to the same control recipients receiving the affected document. Revisions to these types of ccc. rents shall be processed in the same manner as the original issue.
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PROCEDURE EFFECTlVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE
- CPSES ,
JOB 35,1195 DCP-3 16 8/5/83 4 of 8 3.1.3 Other Distribution 3.1.3.1 Documents =ay be distributed upon request by authorized site personnel for purposes other than production (physical construction) or QC inspection activities. The DCC Supervisor shall =aintain a roster of authorized personnel. DCC shall =aintain no responsibility for revision status of documents distributed in this =anner.
3.1.3.2 Docu=ents distributed in this =anner shall be sta= ped "FOR OFFICE AND ENGINEERING USE ONLY" as follows:
. :0R 0 :LCE AK )
D G E E D G _Si ON_Y.
3.1.3.3 These documents shall be sta= ped per 3.1.2.4 ("THIS DOCUMENT AFFECTED BY DESIGN CHANGES") when applicable. DCC shall =ake available a list of design changes upon request.
3.1.3.4 Documents =ay be upgrade'd to controlled status by including the provisions of 3.1.2.
3.1.4 Soecial Distribution "Special Distribution Schedules" (SDS) will for= the basis of all ;
limited engineering document distribution requirements. (See DEI - 10) l 3.1.5 Transmittal of Engineering Documentation 3.1.5.1 BREL's will be issued to engineering organizations as controlled docu=ents per paragraph 3.1.2. These drawings can be iisised'to J construction organizations per paragraph 3.1.3 Docu=ents issued per paragraph 3.1.3 will be current upon issue only. It shall be the l responsibility of the user or holder to assure current revision control.
3.1.5.2 Docu=ents issued per paragraph 3.1.2 =ay be used to trans=it infor=ation to engineering organizations by copying. These documents shall be stamped "FOR OFFICE AND ENGINEERING USE ONLY" and .t.n. addition the
" CONTROL STAMP" shall be crossed out.
3.2 RECEIPT AND ACCOUNTING FOR CONTROLLED DOCUMENTS 3.2.1 Receiot of Controlled Documents
.TD.1 Dow 14 nrN #A e 10/11/A1 % eat 7M 7
PROCEDURE EFFECTIVE SROWN & ROOT, INC. NUMBER REVISION DATE PAGE
, CPSES JOB 35-1195 DCP-3 16 8/5/83 5 of 8 3.2.1.1 Satellite Docu=ent Control Centers are the file custodians. Prior to interface with the crafts and disciplines in the distribution of any controlled documents, DCC personnel shall have completed both of the following requirements: -
- 1. Docu=ent Control Orientation Class
/
/
- 2. Passing grade on DCC test which is based on a thorough knowledge of DCP-3.
Documentation supportins such . qualification shall be maintained by DCC. Records for maintainence of qualification are retained by the Training Depart =ent in accordance with CP-CPM 2.2.
3.2.1.2 Design change documentation shall be distributed to and =aintained at the same location as the affected docu=ents. The satellites shall log design changes as applicable. No other design changes need be distributed, posted, or. maintained in these areas. If the design change received is the first issue against the affected docu=ent, the satellite shall stamp controlled copies of the affected doct=ent(s) with design change indicator sta p, shown in paragraph 3.1.2.4, make a logsheet (Attachment 1), as applicable, for the affected document, and note the design change number on the logsheet.
NOTE: Classification of hangers will be governed by the current revision of DCA-5021 which will not be posted in the design change logbooks. DCC will stamp controlled copies of all hanger drawings with the following stamp:
CHECK CURRENT NEVislGt4 l OF OCA-SC21 FOR MANGFil -
C1.ftcSI ACATiriNf_ m I
NOTE: Small bore hanger logs shall reflect all open and~~~~
incorporated design changes but not drawing revisions. '
EXCLUSION: Design change infor=ation shall be distributed to organizations holding the affected documents. The design change shall be reviewed by responsible personnel to ensure it does not affect the discipline's work activities. Where they do affect Jhe activities, ,
they shall be posted and maintained as discussed above, i If they do not af fect the work activities, the changes need not be posted or maintained.
DCP-3 Rev. 16 DCN #5 --
11/16/83 Sheet 3 of 5 ;
a.
PROCEDURE EFFECTTVE SROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES h
JOB 35-1195 DCP-3 16 8/5/83 6 of 8 [
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. r l E 3.2.1.3 A record of whom a docu=ent was checked out to shall be =aintained ;
by the satellite. Documentation issued to the craf t for daily work activities shall be returned at the end of the shift to the
~
i distribution source. Upon receipt of a revised document, the
- 2 superceded docu=ent shall be retreived and replaced with the :
,' current document. Superceded documents may be retained by the j holder. If retained the draw.ings shall be stamped " VOID" and t.
"FOR RECORD PURPOSES ONLY". -
I gi NOTE: Documents (controlfed) ,=ay be checked out to persons in the i, disciplines or groups other than the crafts for extended periods of time. It is =andatory however, that the signout {i log lis; the name, group, location and telephone extension p of the copyholder so that the document may be updated should ,
it go out of revision or a design change be entered against ;,
- the document. It is the satellites obligation to maintain this update. }
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3.2.1.4 If the' document being received is a DCN, the satellite custodian
=ust =arE the DCN number on the cover sheet of the affected pro- ;
cedure and file the DCN with the procedure.
} :
NOTE: Only when a new revision of a docu=ent is distributed i vill a new updated log sheet be distributed with that (
document. Upon receipt of the new log sheet from the 5 DCC, file custodians should replace the old log sheet '
in their Design Change Log Book with the new one, and {g discard the old log sheet.
.~~~.
r 3.2.1.4 " Mail-out" distribution is '=ade by letter acco=panied by DRCL. l ?
I -
s 3.2.2 Accounting for Controlled Documents I j I i 3.2.2.1 All satellites and the severa1 control numbers will be the subject l y of =onitoring by an independent =onitoring team. This team shall l ,
report directly to the Supervisor of DCC. This group shaFr--::onitor ! [
all controlled document files to ensure that all applicable design docu=ents are curre.nt and that design change logs, =anual and l
[
g co=puter, show the current approved and issued design change infor=ation. All =onitoring will be a continuing operation - 3 satellite to satellite. P
\ 1 3.2.2.2 Monitoring shall be performed by using the " Recipient Trace" issued (l to each satellite and the several control nu=bers by~the central sl DC,C, which will indicate:
)~ 1. ~ Those docu=ents they are shown as having. [
- 2. Appropriate revision of ' document.
- 3. The number of copies of the document they have. ('
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DCP-3 Rev. 16 DCN #5 4 -
11/16/83 Sheet 4 of 5 b
i PROCEDURE EFFECT!VE SROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES i
JOB 35-1195 DCP-3 16 8/5/83 7 of 8 To monitor the design change logs, the =enitoring team will compare the Master Dec logs with satellite and control number legs. When i that has been done, the physical design change files shall be checked at each file location.
.3.2.2.3 The monitoring tea = group leader shall write a memo to the DCC Supervisor indicating the =onitoring activity has been completed and noting any discrepancies and corrective action taken. These monitoring reports shall be maintained in the DCC central office.
3.2.2.3 When a controlled document is checked out to a foreman or crafts-man, he becomes responsible for its security. In the event the document is lost, the DCC satellite from which the document was logged out should be notified as quickly as possible. The satellite supervisor shall notify the craf t superintendent in writing of the loss and Tequest that appropriate action be taken.
To obtain a. " replacement" copy of a. controlled document the satellite supervisor must co=plete a " Controlled Distribution Request" for=
(Atfach=ent 4) specifying document nu=ber, revision and nu=ber of copies to be replaced. This request nust be signed and submitted to the DCC Cc=puter Distribution Gr,oup. A replacement DRCL will then be issued to the Document Reproduction Group for processing.
3.2.2.4 If for any reason, a superceded docu=ent is retained, the face of the document must be stamped or marked "7CID". When no longer required, s.uperceded docu=ents should be destroyed.
EXCLUSION: Drawings issued in accordance with paragraph 3.4 and drawings issued for use in Hanger Packages are not l subject to the aforementioned audits.
DCC will maintain a file for DRCL's with signed acknowledgement by File Custodians verifying actual receipt of controlled documents. l A cross-check will be performed to ensure receipt of docu=ents and the appropriate discipline will be notified of any discrepancies.
3.3 MAINTENANCE AND STORAGE OF DOCUMENTS 3.3.1 Maintenance of Documents The DCC shall =aintain a file of current document revisions and as-built drawings as they are received. Additionally, a listing of all such documents and a list of all active chanses shall be
=ain ta ined .
DCP-3 Rev. 16 DCN #3 , -=g7= s 9/27/83 Sheet 5 of 6
l PROCEDURE EFFECTZVE l BROWN & ROOT, TNC. NUMBER REV!STON DATE PAGE CFSES l
JOB 35-1195 i DCP-3 16 8/5/83 8 of 8 l
3.3.2 ,
Storace of Documents '
Project Record files are stored by the DCC. These include, but are not limited to, specifications, proce'dures, correspondence, manuals, drawings,. aperture cards, and silver microfiche originals.
,'3.4 DISTRIBUTION OF DOCUMENTS TO TRAVELER, PROCUREMENT OR EYDRO PACKAGES Docunents required for fabrication, installation and/or inspection may be issued for inclusion into a traveler, procurement or hydro package . The document shall be identified as being part of the package and that it cannot be used independently of the package by stating on the document "This docu=ent shall be used only in conjuction with Operation Traveler # .
NOTE: For hydro packages, the hydro number shall be entered instead of the traveler number, and the number identified as a hydro test number.
NOTE: For procurement packages, the bid / purchase order nu=ber shall be entered instead of the traveler number, and the' number identified as bid / purchase order nu=ber.
It shall be the responsibility of the organization controlling the package to ensure the current document revision nu=ber is referenced in the package. .
_ ' EXCLUSION: Traveler packages containing drawings which have weld numbers assigned by Welding Engineering, and all Ranger .
Fackages, are excluded from the afore=entioned control alterna tive.
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i DCP-3 Rev. 16 OCN #3 ,
9/27/83 Sheet 6 of 6
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I PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES ,
1 JOB 35-1195 j DCP-3 16 8/5/83 1 of 1 ATTACR4ENT 1 DESIGN CHANGE LOG i
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FROCEDURE l EFFECTIVE l 3ROWN & ROOT, INC, NUMBER DATE PAGE l REVISION ,
.I JOB 3E-1198 3 CCP-3 ! 16 l 8-5-83 ! 1 of 1 ATTAC.'NENT 2 DOCUMENT DISPOSITION
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NUMBER RE7ISION OATE PAGE CPSE5 JOB 35-1155 l OCP-3 16 . 8-5-83 1 of I l ATTACHMENT 5 l I
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PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES i
JOB 35-1195 DCP-3 16 8-5-83 4 of 8
[() 3.1.3 Cther Distribution 3.1.3.1 Documents may be distributed upon request by authorized site personnel for purposes other.than production (physical construction) or QC inspection activities. The DCC Supervisor shall maintain a roster of authorized personnel. DCC shall maintain no responsibility for revision status of documents distributed in this manner.
3.1.3.2. Documents distributed in this manner shall be stamped "FOR OFFICE AND ENGINEERING USE ONLY" as follows:
~
8:3 FOR OFFCE AND
.3..
5 doc:uments snai hese ce s ampeNSINEERING QS per a.i.e.4
. AFFECTED BY DESIGN CHANGES") when applicable. DCC shall make available a list of design changes upon request. l 3.1.4. Soecial Distribution 3.1.4.1 BRHL's will be issued to engineering organizations as controlled documents per paragraph 3.1.2. These drawings can be issued to construction organizations per apragraph 3.1.3. Documents issued per paragraph 3.1.3 will be current upon issue only. It shall be the responsibility of the user or holder to assure current revision control.
3.1.4.2 Documents issued per paragraph 3.1.2 may be used to transmit information to engineering organizations by copying. These documents shall be stamoed "FOR OFFICE AND ENGINEERING USE ONLY". In addition, the " CONTROL STAMP" shall be crossed out.
3.2. RECEIPT AND ACCOUNTING FOR CONTROLLED DOCUMENTS 3.2.1. Receiot of Controlled Documents 3.2.1.1. Satellite Document Control Centers are the file custodians. Prior to irterface with the crafts and disciplines in the distribution of any controlled documents, DCC personnel shall have completed both of the following requirements:
- 1. Document Control Orientation Class
- 2. Passing grade on DCC test which is based on a thorough knowledge of DCP-3.
PROCEDURE EFFECTZVE BROWN & ROOT, TNC. NUMBER REVTSTON DATE PAGE CPSES JOB 35-1195 OCP-3 16 8-5-83 5 of 8 Documentation supporting such qualification shall oe maintained by DCC. Records for maintainence of qualification are retained by the Training Department in accordance with CP-CPM 2.2.
,3.2.1.2 Design change documentation shall be distributed to and maintained at the same location as the'affected documents. The satellites h shall log design changes. No other design changes need be distributed, posted, or maintained in these areas. If the design y change received is the first issue against the affected document, r the satellite shall stamp controlled copies of the affected document (s) with design change indicator stamp, shown in para-graph 3.1.2.4, make a logsheet (Attachment 1) for the affected document, and note the design change number on the logsheet.
O ification of hangers will be governed by the t revision of DCA-5021 which will not be
) . in the design change logbooks.c DCC will s "{ .-W controlled copies'of all hanger drawings
, the following stamp: CHECK CURRENT REVislON OF OCA-SO21 FOR HANGER CLASSIFICATION.'
NOTE: Small bore hanger logs shall reflect all open and l incorporated design changes but not drawing revisions.
EXCLUSION: Design change information shall be distributed to organizations holding the af fected documents. The design change shall be reviewed by responsible personnel to ensure it does not affect the discipline's work activities. Where they do affect the activities, they shall be posted and maintained as discussed above.
If they do not affect the work activities, the changes need not be posted or maintained.
3.2.1.3 A record of whom a document was checked out to shall be maintained by the satellite. Documentation issued to the craft for daily work activities shall be returned at the end of the shift to the distribution source. Upon receipt of a revised document, the superceded document shall be retrieved and replaced with the current document. Superceded documents may be retained by the hold er. If retained the drawings shall be stamped " VOID" and "FOR RECORD PURPOSES ONLY".
NOTE: Documents (controlled) may be checked out to persons' in the disciplines or groups other than the crafts for extended periods of time. It is mandatory however, that the signout log list the name, group, location and telephone extension of the copyholder so that the document may be updated should it go out of revision or a design change be entered against the document. It is the satellites obligation to maintain this update.
-m-DCP-3 Rey. 16 DCN #2 9/12/83 Sheet 2 of 2
PROCEDURE EFFECT!VE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES JOB 35-1195 DCP-3 16 8-5-83 6 cf 8 3.2.1.4 If the document being received is a DCN, the satellite custodian must mark the DCN number on the cover sheet of the affected pro-cedure and file the DCN with the procedure.
NOTE: Only when a new revision of a document is distributed will a new updated log sheet be distributed with that ent. Upon receipt of the new log sheet from the T't.: i: $C file custodians should replace the old log sheet eir Design Change Log Book with the new one, and Vg~npD.C:l'.c{,cn M M ,1 rd the old log sheet.
3.2. 5 b
" Mail-out" distribution is made by letter accompanied by DRCL.
(f) 9 3.2.2 Accounting fcr Controlled Documents 1
v 3.2.2.1 All satellites and the several control numbers will be the subject 9 of monitoring by an independent monitoring team. This team shall j, .,' report directly to the Supervisor of DCC. This group shall monitor g -
all controlled document files to ensure that all applicable design documents are current and that design change logs show the current
,g approved and issued design change information. All monitoring will
'- be a continuing operation - satellite to satellite.
g gM 2.2 Monitoring shall be performed by using the " Recipient Trace" issued to each satellite and the several control numbers by the central g DCC, which will indicate:
- 1. Those documents they are shown as having us: 2. Appropriate revision of each document j J. The number of copies of the document they have.
To monitor the design change logs, the monitoring team will compare the Master Dec logs with satellite and control number logs. When that has been done, the physical design change files shall be checked at each file location.
3.2.2.3 The monitoring team group leader shall write a memo to the DCC Supervisor indicating the monitoring activity has been completed and noting any discrepancies and corrective action taken. These monitoring reports shall be maintained in the DCC central office.
3.2.2.3 When a controlled document is checked out to a foreman or crafts-man, he becomes responsible for its security. In the event the document is lost, the DCC satellite from which the document was logged out should be notified as quickly as possible. The satellite supervisor shall notify the craft superintendent in writing of the loss and request that appropriate action be taken.
PROCEDURE EFFECTlVE BROWN & ROOT, INC. NUMBER ~ REVISION DATE PAGE CPSES JOB 35-1195 DCP-3 16 8/5/83 7 of 8 To obtain a " replacement" copy of a controlled document the satellite supervisor must complete a " Controlled Distribution Request" form (Attachment 4) specifying document number, revision and number of copies to be replaced. This request must be signed and submitted to the DCC Computer Distribution Group. A replacement DRCL will then be issued to the Document Reproduction Group for processing.
(q 3.2.2.4 If for any reason, 3 superceded document is retainedc the face of the document must bs 4Ms z1 or marke<! "Y9TD" hu W Jocjer required, d su ercederl ip Ad e.culd be @ ' royed, i branings iss JM *.o L:rdance with paragraph 3.4 and q
W g * )k.kijii drawings issued for u:c in Hanger Packages are not subject to the aforementioned audits.
h DCC will maintain a file for DRCL's with signed acknowledgement by "b File Custodians verifying actual receipt of controlled documents.
A cross-check will be performed to ensure receipt of documents and the appropriate discipline will be notified of any discrepancies.
MAINTENANCE AND STORAGE OF DOCUMENTS
Maintenance of Documents
$ The DCC shall maintain a file of current document revisions and m as-built drawings as they are received. Additionally, a listing of all such documents and a list of all active changes shall be d maintairled .
3.3.2 Storage of Documents Project Record files are stored by the DCC. These include, but are not limited to, specifications, procedures, correspondence, manuals, drawings, aperture cards, and silver microfiche originals.
3.4 DISTRIBUTION OF DOCUMENTS TO TRAVE!.ER, PROCUREMENT OR HYDR 0 PACKAGES Documents required for fabrication, installation and/or inspection
, may be issued for inclusion into a traveler, procurement or hydro package. The document shall be identified as being part of the 7
package and that it cannot be used independently of the package by stating on the document "This document shall be "
used only in conjuction with Operation Travele.r # .
i DCP-3 Rey.16 DCN #1 yO .
8/24/83 Sheet 2 of 2
. PROCEDURE ~ EFFECT1VE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES JOB 35-1195 DCP-3 16 8-5-83 o of g NOTE: For hydro packages, the hydro number shall be entered instead of the traveler number, and the number identified as a hydro test number.
NOTE: For procurement packages, the bid / purchase order number shall be entered instead of the traveler number, and the number identified as bid / purchase order number.
It shall be the responsibility of the organization controlling the package to ensure the current document revision number is referenced in the package.
EXCLUSION: Traveler packages containing drawings which have weld numbers assigned by Welding Engineering, and all Hanger Packages, are excluded from the aforementioned control y {"7 p g g alternative.
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PROCEDURE EFFECTIVE BROWN & ROOT, IN,C. NUMBER REVISION DATE PAGE CPSES JOB 35-1195 DCP-3 16 8-5-83 5 of 8 f Documentation supporting such qualification shall be maintained by
& DCC, Records for maintainence of qualification are retained by the Training Department in accordance with CP-CPM 2.2.
3.2.1.2 Design change documentation shall be distributed to and maintained at the same location as the affected documents. The satellites shall log design changes. No other design changes need be distributed, posted, or maintained in these areas. If the design change received is the first issue against the affected document, the satellite shall stamp controlled copies of the affected document (s) with design change indicator stamp, shewn in para-graph 3.1.2.4, make a logsheet (Attachment 1) for the affected document, and note the design change number on the logsheet.
~
NOTE: Classification of hangers will be governed by the current revision of DCA-5021 which will not be O, I posted in the design change logbooks. DCC will stamp controlled copies of all hanger drawings with the. following stamp:
@ bD
- bc b(2f- DF (d [Q."3 l{j CHeUK CURRENT REVISION DCA-5021 FOR HANGER s
g- CLASSifDCAT.lON.
NOTE: Small bore hanger logs shall reflect all open and incorporated design changes but not drawing revisions.
EXCLUSION: Design change information shall be distributed to organizations holding the affected documents. The design change shall be reviewed by responsible personnel to ensure it does not affect the discipline's work activities. Where they do affect the activities, ,
they shall be posted and maintained as discussed above.
If they do not affect the work activities, the changes need not be posted or maintained.
3.2.1.3 A record of whom a document was checked out to shall be maintained by the satellite. Documentation issued to the craft for daily wo K activities shall be returneo at the end of the shift to the i distribution source. Upon receipt of a revised document, the '
superceded document shall be retrieved and replaced with the l current document. Superceded documents may be retained by the holder. If retained the drawings shall be stamped " VOID" and "FOR RECORD PURPOSES ONLY".
l m _ -
1
PROCEDURE EFFECTlVE M BROWN & ROOT, INC. NUMBER REVISION DATE PAGE
'l CPSES (Q
JOB 35-1195 DCP-3 16 8-5-83 7 of 8 To obtain a " replacement" copy of a controlled document the satellite supervisor must complete a " Controlled Distribution Request" form (Attactment 4) specifying document number, revision and number of copies to be repl;ced. This request must be signed and submitted to the DCC Computer Distribution Group. A. replacement DRCL will then be issued to the Document Reproduction Group for processing.
3.2.2.4 If for any reason, a superceded document is retained, the face of the document must be stamped or marked " VOID". When no longer required, superceded documents should be destroyed.
EXCLUSION: Drawings issued in accordance with paragraph 3.4 and drawings issued for use in Hanger Packages are not m subject to the aforementioned audits.
A DCC will maintain a file for DRCL's with signed acknowledgement by FLle _ Custodians verifying actual receipt of controlled documents.
k will be performed to ensure receipt of documents and 3.3 VAcross trie aprop'r te discipline will be notified of any discrepancies.
ND STORAGE OF DOCUMENTS 3.3.1 Maintenance of Documents The DCC shall maintain a file of current document revisions and as-built drawings as they are received. Additionally, a listing of all such documents and a list of all active changes shall be maintained.
.2 Storace of Documents Project Record files are stored by the DCC. These include, but are not limited to, specifications, procedures, correspondence, manuals, drawings, aperture cards, and silver microfiche originals.
) NOTE: If circumstances exist for non-Code activities that require deviation from requirements of this procedure, exceptions
' will be. authorized in writing by the Senior Staff Engineer and such authorization will be kept on file by the Document Control Supervisor.
3.4 DISTRIBUTION OF DCCUMENTS TO TRAVELER, PROCUREMENT OR HYDR 0 PACKAGES Documents required for fabrication, installation and/or inspection may be issued for inclusion into a traveler, procurement or hydro package. The document shall be identified as being part of the I package and that it cannot be used independently of the package l by stating on the document "This document shall be used only in l conjuction with Operation Traveler # .
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PROCEDURE EFFECTlVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE ,
CPSES -
JOB 35-1195 DCP-3 16 8-5-83 2 of 8
2.0 INTRODUCTION
2.1 PURPOSE The purpose of this procedure is to describe the document control activities at the Comanche Peak Steam Electric Station (CPSES).
2.2 SCOPE This procedure addresses the activities 'of and responsibilities for the control, receipt, reproduction, distribution, storage and retrieval of construction and design documents generated at the site or received by the Document Control Center (DCC). Instructions, procedures, and/or drawings shall be readily available for use at locations where the prescribed activities are performed, and for use by the Authorized Nuclear Inspector (ANI).
3.0 PROCEDURE ,
3.1 REPRODUCTION AND DISTRIBUTION h h .h b4lW 3.1.1 Scoce of Controlled Documents DCC will be resonsible for the reproduction of controlled documents including, but not limited to, drawings, specifications, design changes, procedures, instructions, and construction hold notices.
3.1.1.1 Controlled documents (control stamped only) shall be distributed to the satellites and the several control numbered recipients on the Distribution Routing Control List (DRCL). This in accordance with the Document Disposition (Attachment 2) which is prepared by the DCC Supervisor and lists the satellite control numbers and tne several, recipient control numbers, the document number and quantities distributed. DRCL's are prepared in accordance with Construction Procedure DEI-7. Design changes are distributed to holders of affected controlled documents.
3.1.1.2 Distribution of B&R initiated construction procedures is in accor-dance with the " Document Routing to the Document Control Center Sheet" (Attachment 3) which is received with the procedure from the Pro- ,
cedures Department.
. PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER ~~ REVISION DATE PAGE CPSES JOB 35-1195 l DCP-3 16 8-5-83 3 af 8 3.1.2 Controlled Distribution 3.1.2.1 Controlled documents will be identified by the red " controlled copy" stamp (shown below) with the satellite and recipient number in the shaded area of the stam ;
CPSES 35-1195 ot l
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33 ' 5 1 5-c g 7 CGM 3.1.2.2 Upon receipt of project or design documents, the DCC Supervisor shall review the document to ensure the document has been properly approved for use. Documents not approved or not released for use shall not be issued for construction, but may be issued as uncontrolled documents per 3.1.3.
3.1.2.3 G&H Oesign drawings must have a numerical revision designation of a least "0" for issuance. Drawings without numerical revision designations or with alpha revision d agnations shall be considered preliminary drawings and shall not be issued for construction. These documents may be. issued as uncontrolled documents per 3.1.3.
NOTE: If G&H apprtval letter revises the status of a preliminary drawing to a TUSI Status 1, it may be issued as a controlled drawing.
3.1.2.4 Controlled documents affected by design change documentation shall be stamped as follows:
- IHIS DOCUMENT AFFECTED BY D.ESIGN CHANGES 3.1.2.5 Revisions to documents including but not limited to, design changes and document change notices, which affect other controlled documents, shall be distrituted to the same control recipients receiving the affected document. Revisions to these types of dccuments shall be processed in the same manner as the original issue.
PROCEDURE EFFECTlVE BROWN a ROOT, INC. NUMBER REVISION DATE PAGE CPSES i JOB 35-1195 DCP-3 16 8/5/83 4 of 8 3.1.3 Other Distribution 3.1.3.1 Documents may be distributed upon request by authorized site personnel for purposes other than production (physical construction) or QC inspection activities. The DCC Supervisor shall maintain a roster of authorized personnel. DCC shall maintain no responsibility for revision status of documents distributed in this manner.
3.1.3.2 Documents distributed in this manner shall be stamped "FOR OFFICE AND ENGINEERING USE ONLY" as follows:
FOR OFFCE AND ENGibEERIG l.SE 05 Y.
3.1.3.3 These documents shall be stamped per 3.1.2.4 ("THIS DOCL7.ENT AFFECTED BY DESIGN CHANGES") when applicable. DCC shall make available a list of design changes upor request.
3.1.3.4 Documents may be upgraded to controlled status by including the provisions of 3.1.2.
3.1.4 Soecial Distribution "Special Distribution Schedules" (SDS) will form the basis of all limited engineering dccument distribution requirements. (See DEI - 10) l 3.1.5 Transmittal of Engineerinz Documentation 3.1.5.1 BRHL's will be issued to engineering organizations as controlled documents per paragraph 3.1.2. These drawings can be issIIed' to construction organizations per paragraph 3.1.3 Documents issued per paragraph 3.1.3 will be current upon issue only. It shall be the responsibility of the user or holder to assure current revision control.
3.1.5.2 Documents issued per paragraph 3.1.2 may be used to transmit information to engineering organizations by copying. These documents shall be stamped "FOR OFFICE AND ENGINEERING USE ONLY" and /.n. addition the
" CONTROL STAMP" shall be crossed out.
3.2 RECEIPT AND ACCOUNTING FOR CONTROLLED DOCUMENTS 3.2.1 Rece.*:st of Controlled Documents I
l DCP-3 Rev.16 DCN #4 -
10/11/83 Sheet 2 of 2
PROCEDURE EFFECT1VE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES i JOB 35-1195 DCP-3 16 8/5/83 5 of 8 3.2.1.1 Satellite Document Control Centers are the file custodians. Prior to interface with the crafts and disciplines in the distribution of any controlled documents, DCC personnel shall have completed both of the following requirements:
- 1. Document Control Orientation Class
- 2. Passing grade on DCC test which is based on a thorough knowledge of DCP-3.
Documentation supporting such qualification shall be maintained by DCC. Records for maintainence of qualification are retained by the Training Department in accordance with CP-CPM 2.2.
3.2.1.2 Design change documentation shall be distributed to and maintained at the same location as the affected documents. The satellites shall log design changes-as applicable. No other design changes need be distributed, posted, or maintained in these areas. If the design change received is the first issue against the affected document, the satellite shall stamp controlled copies of the affected document (s) with design change indicator stamp, shown in paragraph 3.1.2.4, make a logsheet (Attachment 1), as applicable, for the affected document, and note the design change number on the logsheet.
NOTE: Classification of hangers will be governed by the current revision of DCA-5021 which will not be posted in the design change logbooks. DCC will stamp controlled copies of all hanger drawings with the following stamp:
CHECK CURRENT MEVINUR j CF OCA-5021 FOR HANGEE -
C1 AkssincrriaNLp m !
NdiE: Small bore hanger logs shall reflect all open and- ,
incorporated design changes but not drawing revisions.
EXCLUSION: Design change information shall be distributed to organizations holding the affected documents. The I
design change shall be reviewed by responsible personnel to ensure it does not affect the discipline's l work activities. Where they do affect.:.bg activities, they shall be posted and maintained as discussed above.
If they do not affect the work activities, the changes need not be posted or caintained.
DCP-3 Rev. 16 DCN #5 m-_ 11/16/83 Sheet 3 of 5
_ _ -d A =:--
PROCEDURE EFFECTIVE NUMBER REVISION OATE PAGE BROWN & ROOT, INC.
CPSES JOB 35-1195 DCP-3 16 8/5/83 _
6 of 8 '
3.2.1.3 A record of whom a document was checked out to shall be maintained by the satellite. Documentation issued to the craf t for daily work activities shall be returned at the end of the shift to the distribution source. Upon receipt of a revised document, the '
superceded document shall be retreived and replaced with the current document. Superceded documents may be retained by the holder. If retained the drawings shall be stamped " VOID" and "FOR RECORD PURPOSES ONLY". ;
NOTE: Documents (control 17ed) may be checked out to persons in the disciplines or groups other than the crafts for extended periods of time. It is mandatory however, that the signout log list the name, group, location and telephone extension of the copyholder so that the document may be updated should it go out of revision or a design change be entered against the document. It is the satellites obligation to maintain this update.
3.2.1.4 If the document being received is a DCN, the satellite custodian must mark the DCN number on the cover sheet of the affected pro-cedure and file the DCN with -the procedure.
NOTE: Only when a new revision of a document is distributed will a new updated log sheet be distributed with that document. Upon receipt of the new log sheet frem the DCC, file custodians should replace the old log sheet
~
in their Design Change Log Book with the new one, and discard the old log sheet.
3.2.1.4 " Mail-out" distribution is made by letter accompanied by DRCL. ,
3.2.2 Accounting for Cont!>lled DocAments l 3.2.2.1 All satellites and the severa'l control numbers will be the subject of monitoring by an indepec' .t =onitoring team. This team shall report directly to the Superv.isor of DCC. This group shal1-monitor all controlled document files' to ensure that all applicable design documents are current and that design change logs, =anual and computer, show the current approved and issued design change information. All monitoring will be a continuing operation -
satellite to satellite.
3.2.2.2 Monitoring shall be perfcemed by using the " Recipient Trace" issued to each satellite and the several control numbers by"The central DC,C, which will indicate:
- 1. ' Those documents they are shown as having.
- 2. Appropriate revision of Bocument.
- 3. The number of copies oft he t document they have.
DCP-3 Rev. 16 DCN #5 - - 11/16/E3 Sheet 4 of 5
- ~ . . .- ..
PROCEDURE EFFECTlVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES ,
JOB 35-1195 DCP-3 16 8/5/83 'I of 8 To monitor the desigt. change logs, the monitoring team will compare the Master Dec logs with satellite and control number logs. When that has been done, the physical design change files shall be.
checked at each file location.
3.2.2.3 The monitoring team group leader shall write a memo to the DCC Supervisor indicating the monitoring activity has been completed and noting any discrepancies and corrective action taken. These monitoring reports shall be maintained in the DCC central office.
1 1
3.2.2.3 When a controlled document is checked out to a foreman or crafts-man, he becomes responsible for its security. In the event the document is lost, the DCC satellite from which the document was logged out should be notified as quickly as possible. The satellite supervisor shall notify the craf t superintendent in writing of the loss and request that appropriate action be taken.
To obtain a. " replacement" copy of a controlled document the satellite supervisor must complete a " Controlled Distribution Request" form (Attachment 4) specifying document number, revision and number of copies to be replaced. This request =ust be signed and submitted to the DCC Computer Distribution Group. A replacement DRCL will then be issued to the Document Reproduction Group for processing.
3.2.2.4 If for any reason, a superceded document is retained, the face of the document must be stamped or marked " VOID". When no longer required, superceded documents should be destroyed.
EXCLUSION: Drawings issued in accordance with paragraph 3.4 and drawings issued for use in Ranger Packages are not l subject to the aforementioned audits.
l DCC will maintain a file for DRCL's with signed acknowledgement by l File Custodians verifying actual receipt of controlled documents.
A cross-check will be performed to ensure receipt of documents and the appropriate discipline will be notified of any discrecencies.
3.3 MALNTENANCE AND STORAGE OF DOCUMENTS 3.3.1 Maintenance of Documents The DCC shall maintain a file of current document revisions and as-built drawings as they are received. Additionally, a listing of all such documents and a list of all active chaEg'es shall be maintained .
I DCP-3 Rev. 16 DCN #3 _- 9/27/83 Sheet 5 of 6
PROCEDURE EFFECTTVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES ,
JOB 35-1195 DCP-3 16 8/5/83 8 of 8 3.3.2 Storage of Documents Project Record files are stored by the DCC. These include, but are not limited to, specifications, procedures, correspondence, manuals, drawings, aperture cards, and silver microfiche originals.
3.4 DISTRIBUTION OF DOCUMENTS TO TRAVELER, PROCUREMENT OR HYDRO PACKAGES Documents required for fabrication, installation and/or inspection may be issued for inclusion into a traveler, procurement or hydro package. The document shall be identified as being part of the package and that it cannot be used independently of the package by stating on the document "This document shall be used only in conjuction with Operation Traveler # .
NOTE: For hydro packages, the hydro number shall be entered instead of the traveler number, and the number identified as a hydro test number.
NOTE: For procurement packages, the bid / purchase order number shall be entered instead of the traveler number, and the number identified as bid / purchase order number.
It shall be the responsibility of the organization controlling the package to ensure the current document revision number is referenced in the package.
EXCLUSION: Traveler packages containing drawings which have weld numbers assigned by Welding Engineering, and all Hanger l Packages, are excluded from the aforementioned control l alternative.
f DCP-3 Rev. 16 DCN #3 9/27/83 Sheet 6 of 6
l PROCEDURE EFFECTIVE '
SROWN & ROOT, INC. NUMBER REVISION DATE PAGt l CPSES I JOB 35-1195 DCP-3 16 8/5/83 1 of 1 1
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t JOB 35-1195 DCP-3 16 8/5/83 4 of 8 l
7 3.1.3 Other Distribution. }
3.1.3.1 Documents may be di.stribut.ed upon request by authorized site personnel for purposes other than production (physical construction) or QC inspection actikt:1es. The DCC Super-rsor shall maintain a roster of authoriziwi;;per.sognel. DCC shall maintain no responsibility for revision stat uments distributed in this manner.
3.1.3.2 Documents distribi F i M is manner shall be stamped "FOR OFFICE AND ENGINEERING USE ONLY" as follows:
,s FOR OFFICE 3D ENGINEERNG USE ONLY 3.1.3.3 These documents shall be stamped per 3.1.2.4 ("THIS DOCUMINT v' AFFECTED BY DESIGN CHANGES") when applicable. DCC shall make available a list of design changes upon request.
qm 3.1.3.4 Documents may be upgraded to controlled status by including the
- -- 3 provisions of 3.1.2.
m _ 3.1.4 Special Distribution .# ~ ,
y p(x.e d } "Special Distribution S les" (SDS) will form the basis of all limited engineering do T distribution requirements. (See DEI - 10) l 3.1.5 Transmittal of Engineer cu entation 3.1.5.1 BRHL's will be issued to 4neering organizations as co,ngrolled documents per paragraph . 2- These drawings can be issued to construction organization" er paragraph 3.1.3 Documents issued per '
paragraph 3.1.3 will be current upon issue only. It shall be the responsibility of the user or holder to assure current revision control.
3.1.5.2 Documents issued per paragraph 3.1.2 may be used to transmit info rmation to engineering organizations by copying. These documents shall be s tamped " VOID". -.
3.2 RECEIPT AND ACCOUNTING FOR CONTROLLED DOCUMENTS 3.2.1 Receipt of Controlled Documents DCP-3 Rev. 16 DCN #3 e- 9/27/83 Sheet 2 of 6
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/ BROWN & ROOT, INC.
- CPSES PROCEDURE NUMBER REVISION CATE PAGE JOB 35-1195 CCP-3 16 8-5-83 1 of 8 TITLE: ORIGINATOR: . . w/- /c86 CPSES DOCUMENT #
REVIEWED BY:
CONTROL PROGRAM 7- . &R A 0/yTi
( wdL , 2/5/83 D TE iUGCO,CA g V0ID APPROVED BY .
f
' 8/
CQNS UCTI0tf E
JECT MANAGER b
/ CATI b
o.1 TABLE OF CONTENTS f -
2-
1.0 REFERENCES
i
2.0 INTRODUCTION
2.1 PURPOSE 2.2 SCOPE ,
/ [. q[5 g7 I -
1 3.0 PROCEDURE - f:~
3.1 REPRODUCTION AND DISTRIBUTION n '/ +
3.1.1 Scope of Controlled Documents / 8 3.1.2 Controlled Dixribution '
3.1.3 Other Distribution '
3.1.4 Soecial Distributton 3.2 3.2.1 RECEIPT AND ACCOUNTP Receipt of Contrulled Doctiments FOR CONTROLLED DOCUMENTS M
I f
3.2.2 Accounting for Controllemcuments 3.3 3.3.1 MAINTENANCE AND STORAGE OF DOCUMENTS Maintenance of Documents bdpt b 3.3.2 Storage of Documents 3.4 DISTRIBUTION OF DOCUMENTS TO TRAVELER, PROCUREMENT OR HYDRC PACKAGES d).) (
4.0 ATTACHMENTS O c .s :L5 No. 1 Design Change Log '
No. 2 Document Disposition .
No. 3 Gocument Routing to the Document Control Center Sheet No. 4 Controlled Distributuion Request No. 5 Document Distributuion Log
1.0 REFERENCES
1.1 Brown & Root Quality Assurance Manual 1.2 35-1195-CP-CPM 6.3 1.3 35-1195-0EI-9 1.4 TUQ-552 1.5 IM-15260 1.6 35-1195-DCP-7 1.7 35-1195-0EI-7 m '
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BROWN & ROOT, INC. PROCEDURE EFFECTIVE l CPSES NUMBER REVISION DATE PAGE JOB 35-1195 8/5/83 DCP-3 16 1 of 8 TITLE: ORIGINATOR: **see original signature sheet **
DATE CPSES DOCUMENT CONTROL REVIEWED BY:
- see original signature sheet **
- E00*** B&R QA '0ATC
- see original sionature sheet **
TUGC0 QA DATE APPROVED BY ** see oriainal sicnature sheet **
CONSTRUCTION PROJECT MANAGER DATE o.1 TABLE OF CONTENTS
1.0 REFERENCES
2.0 INTRODUCTION
2.1 PURPOSE 2.2 SCOPE 3.0 PROCEDURE 3.1 REPRODUCTION AND DISTRIBUTION 3.1.1 Scope of Controlled Documents -
3.1.2 Controlled Distribution 3.1.3 Other Distribution 3.1.4 Special Distribution 3.2 RECEIFT AND ACCOUNTING FOR CONTROLLED DOCUMENTS
- 3.2.1 Receipt of Controlled Documents 3.2.2 Accounting for Controlled Documents
! 3.3 MAINTENANCE AND STORAGE OF DOCUMENTS 3.3.1 Maintenance of Documents 3.3.2 Storage of Documents 3.4 DISTRIBUTION OF DOCUMENTS TO TRAVELER, PROCUREMENT OR HYDRO PACKAGES
! 4.0 ATTACHMENTS l
) No. 1 Design Change Log No. 2 Document Disposition
- No. 3 Document Routing to the Document Control Center Sheet
, No. 4 Controlled Distributulon Request No. 5 Document Distributuion Log
1.0 REFERENCES
bc?
! 1.1 Brown & Root Quality Assurance Manual 1.2 35-1195-CP-CPM 6.3 i 1.3 35-1195-DEI-9 ....
1.4 TUQ-552 "i 1.5 IM-15260 '!
1.6 35-1195-DCP-7 1.7 35-1195-DEI-7 1.8 35-1195-DEI-10
\' Mt TS
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DCP-3 Rev. 16 DCN #5 Sheet 2 of 5 11/16/83
p, .., ... .-____ ...._ _ _ .- .
1 JOB 35-1195 COMANCHE PEAX STEAM ELECTRIC STATION i
Construction Procedure DOCUMENT CHANGE NOTICE NUMBER g Notice applicable to Construction Procedure No. 35-1195- ocp.3 Rev. 2 This change will be incorporated in the next revision of the procedure.
Change the procedure as follows:
Please replace the following pages with the attached:
Page 5 of 8 Page 6 of 8 Page 1 of 1; Attachnent 1 Please attach Page 1 of 8 on original signature sheet. -
o I
i i
d i
t Reviewed by:
-l . //-E-83 ll O Originator / Date. rown & Root Quality Assurance Date l
I Approved by:
f7 krityb . Date
.TUGC0 Quality i ance l
)
1 l l I 4
~
.hff / ((// November 16, 1983 Construction Project Manager Date Effective Date j.
Mi, -
I JOB 35-1195 COMANCHE PEAX STEAM ELECTRIC STATION Construction Procedure DOCUMENT CHANGE NOTICE NUMBER 4 Notice applicable to Construction Procedure No. 35-1195- nro_, Rev.ig .
This change will be incorporated in the next revision of the procedure.
1 Change the procedure as follows:
Please replace the following page(s) with the attached:
Page 4 of 8 0
Reviewed by:
= _f. /8- Y-83 $M {' ._t. /0 6 #1 Originator / Date gcGrownl Root Qualitf'4 Assurance '
Date f i Approved by:
J TUGC0 Quality Issurance ef D5 Date A M 4 # /O -//-f" h October 11. 1983 Construc' tion Project Manager Date Effective Date
,.ep - - -w
~
_ _ . ._ __.. . _ . _ . _ _ f. i
/ . .
JOB 35-1195 COMANCHE PEAK STEAM ELECTRIC STATION Construction Procedure DOCUMENT CHANGE NOTICE NUMBER 3 Notice applicable to Construction Procedure No. 35-1195- DCP-3 Rev. 16 .
This change will be incorporated in the next revision of the procedure.
Change the procedure as follows:
Please replace the following pages with the attached:
Page 4 of 8 Page 5 of 8 Page 6 of 8
- Page 7 of 8 ,
Page 8 of 8
- Procedural change on page 4 only. Pages 5 through 8 show paragraph movement.
Reviewed by:
Originator __
f-Z4-d 3 gh%5rown & Root Quality Assurance9 c y
/ Date Date npproved by:
s YM/NT/DaW3 te TUGC0 Quality Asp'rance Lu/&sia puctiovProjectManager 1bde Date S.ote- er v. 1983 Effective Date
-J C
.- . . . . - - . - - . -- .- ~. . . . . - . -
- -~ ~. -- ~ --- - -
JOB 35-1195 COMANCHE PEAK STEAM ELECTRIC STATION Construction Procedure DOCUMENT CHANGE NOTICE NUMBER 2 Notice applicable to Construction Procedure No. 35-1195- DCP-3 Rev. 16 .
This change will be incorporated in the next revision of the procedure.
Change the procedure as follows:
Please replace the following page(s) with the attached:
Page 5 of 8 1
i i
1 .
1
- Reviewed by
W - 2d f-] D ' iDrown 3 y j, Originator Date & Root Quality Assurance Date i
Approved by:
W e $8/ V Date TUGC0 Quality purar,ce i -
MM Construction Project Manager
- N/M Seotember 12. 1983 Date Effective Date
_k. ;
L___-_-___-______-_-____________-__- _ _ - - - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
.- ~ ~ . . ~ . . ~ ~ , . _ . . . . . . . -
JOB 35-1195 COMANCiiEPEAkSTEAMELECTRICSTATION Construction Procedure 1
DOCUMENT CHANGE NOTICE NUMBER Notice applicable to Construction Procedure No. 35-1195- nco-, Rev. is .
This change will be incorporated in the next revision of the procedure.
Change the procedure as follows:
- Please replace the following page(s) with the attached
'l Page 7 of 8
(
1 Reviewed by:
' $"N'S i\ 1 7 3 Griginator Date p tB rown & Root Quality ssurance Da+e 41g 'E Approved by: p)GC0 Quatity' Asyce Date h4y a f-14-@3 August 24, 1983 Construction Project Manager Date Effective Date
- - - . . .N -
PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES JOB 35-1195 DCP-3 16 8/5/83 5 of 8 3.2.1.1 Satellite Document Control Centers are the file custodians. Prior to interface with the crafts and disciplines in the distribution of any controlled documents, DCC personnel shall have completed both of the following requirements:
- 1. Document Control Orientation Class
- 2. Passing grade on DCC test which is based on a thorough knowledge of DCP-3.
Documentation supporting such qualification shall be maintained by DCC. Records for maintainence of qualification are retained by the Training Depart ent in accordance with CP-CPM 2.2.
3.2.1.2 Design change documentation shall be distributed to and maintained at the same location as the affected documents. The satellites shall log design changes. No other design changes need be a" distributed, posted, or maintained in these areas. If the design change received is Qe first issue against the affected document, 2 the satellite shall stamp controlled copies of the affected U document (s) with design change indicator stamp, shown in para-Q graph 3.1.2.4, make a logsheet (Attachment 1) for the affected
( document, and note the design change number on the logsheet.
NOTE: Classification of hangers will be governed by the current revision of DCA-5021 which will not be
/j posted in the design change logbooks. DCC will b amp controlled copies of all hanger drawings j v[4 A h the following stamp:
I M1,Yk' h((k g U U N M F N T R t:.VISIO N l
+
OF DCA-5021 FOR HANGER l l
l CLASSIElCATION. -
)
~~ ~
NOTE: Small bore hanger logs shall reflect all open and ;
incorporated design changes but not drawing revisions.
EXCLUSION: Design change information shall be distributed to organizations holding the affected documents. The design change shall be reviewed by responsible .
personnel to ensure it does not affect the discipline's l work activities. Where they do affect.che activities, they shall be posted and maintained as discussed above.
If they do not af fect the work activities, the changes need not be posted or maintained.
DCP-3 Rev. 16 DCN #3 9/27/83 Sheet 3 of 6
PROCEDURE EFFECTIVE l BROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES I JOB 35-1195 DC P-3 16 8/5/83 6 of 8 3.2.1.3 A record of whom a document was checked out to shall be maintained by the satellite. Documentation issued to the craft for daily work activities shall be returned at the end of the shif t to the distribution source. Upon receipt of a revised document, the superceded document shall be retrieved and replaced with the current document. Superceded documents may be retained by the holder. If retained the drawings shall be stamped " VOID" and "FOR RECORD PURPOSES ONLY".
I NOTE: Document (controlled) may be checked out to persons in the 9 disciplines or groups other than the crafts for extended 9 periods of time. It is mandatory however, that the signout R log list the name, group, location and telephone extension g of the copyholder so that the document may be updated should g it go out of revision or a. design change be entered against the document. It is the satellites obligation to maintain q this update.
v Q, 3.2.1.4 If the docu=ent being received is a DCN, the satellite custodian must mark the DCN number on the cover sheet of the affected pro-cedure and file the DCN with the procedure.
NOTE: Only when a new r'evision of a document is distributed l will a new updated log sheet be distributed with that 6 document. Upon receipt of the new log sheet from the l DCC, file custodians should replace the old log sheet in their Design Change Log Book with the new one, and discard the old log sheet.
I 3.2.1.5 " Mail-out" distribution is made by letter accompanied by DRCL. j 3.2.2 Accounting for Controlled Documents l
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3.2.2.1 All satellites and the several control numbers will be the subject '
of monitoring by an independent monitoring ream. This team shall f report directly to the Supervisor of DCC. This group shall monitor j all controlled document files to ensure that all applicable design ,
documents are current and that design change logs show the current approved and issued design change information. All monitoring will be a continuing operation - satellite to satellite, 3.2.2.2 Monitoring shall be performed by using the " Recipient Trace" issued to each satellite and the several control numbers by the central DCC, which will indicate: **
- 1. Those documents they are shown as having
- 2. Appropriate revision of each document
- 3. The number of copies of the document they have.
i DCP-3 Rev. 16 DCN #3 9/27/83 Sheet 4 of 6
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i PROCEURE EFFECTIVE SROWN & RCOT, INC. NUMBER I
REVISION CATE f' PAGI CPSES
_ JOB 35-1195 OCP-3 16 i 8-5-83 l 1 of 1 ATTACHMENT 1 DESIGN CHANGE LCG 2 0"'
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