ML20202A934

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Rev 2 to CP-QP-18.5, Automated Records Mgt Sys Implementation
ML20202A934
Person / Time
Site: Comanche Peak  Luminant icon.png
Issue date: 12/02/1980
From: Ainsworth J
BROWN & ROOT, INC. (SUBS. OF HALLIBURTON CO.)
To:
Shared Package
ML18052B537 List: ... further results
References
FOIA-85-59 CP-QP-18.5, NUDOCS 8607100159
Download: ML20202A934 (4)
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. PROCEDURE ISSUE REVISION PAGE TEXAS UTILITIES GENERATING CO NUMBER DATE CPSES C P-QP- 18. 5 2 12/2/80 1 of 4 PREPARED BY: , , xm ._., DATE /2 - / 7C

/ 7 AUTOMATED RECORDS MANAGEMENT SYSTEM IMPLEMENTATION APPROVED BY:  ! DATE /z/d c/

1.0 REFERENCES

1-A CP-QP-18.2, " Implementation of the Pennanent Plant Records Manage-ment System" 2.0 GENERAL F@ NC.::l.AT!0h ON_Y 2.1 PURPOSE AND SCOPE The purpose of this Porcedure is to establish the basic defini-tions, operational, and interface requirements for the implemen-tation of ARMS required in Reference 1-A at CPSES. This Proce-dure applies to site operations and use of the Records Management i System Index (RMSI) and the Microfiche Retrieval System (MRS) subsystems of the ARMS.

2.2 TERMS AND DEFINITIONS 2.2.1 Arms The Automated Records Management System is a computer-assisted records storage and retrieval system supplied to TUGC0 by the TERA Corporation. The ARMS is comprised of the RMSI and the MRS subsystems.

2.2.2 RMSI The Records Management System Index subsystem is a computer data base which contains index data for the project records as they are indexed into the ARMS system. The system uses a DATA General Eclipse C-330 mini-computer and associated peripherals located on site. Index data stored in the computer memories for station records will be available to all station personnel through a system of remote Cathode Ray Tube (CRT) tenninals located at ko[I 15

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Form No. 2 TUGCO CA EA-85-5*S z n

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9 PROCEDURE REVISION ISSUE PAGE NUMBER DATE TEXAS UTILITIES GENERATING CO.

C P-QP-18. 5 2 12/2/80 2 of 4 strategic locations throughout the site. In addition, CRT tenni-nals are placed in Texas Utilities Dallas offices, connected by a telecommunications link to the on-site computer.

2.2.3 MRS The Microfiche Retrieval System, the second ARMS subsystem, is a microfilm document distribution system. The MRS provides remote viewing capability at any of the established station microfilm libraries. Necessary microfilming facilities are located on-site.

2.3 ARMS FUNCTIONAL DESCRIPTION The Automated Records Management System is pictorially described

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in Figure 1.

3.0 PROCEDURE 3.1 DATA CAPTURE Data capture into the RMSI shall be perfonned by the ARMS index/

tec"nical coding group in accordance with the ARMS Coding Manual.

Index data shall be captured from the target document itself.

3.2 OPERATIONS AND INTERFACING All data capture and technical coding shall be coordinated closely by the Records Management Coordinator or his designee, as well as interface activities with Document Control Microfilm Center.

All documents that have been ARMS inde'xed shall be indelibly noted so on the front page of each document.

Indexing shall be accomplished in accordance with the appropriate procedure for the document type and with the ARMS Coding Manual .

Those documents to be microfilmed shall be " batched" in groups not to exceed 239 pages and shall be stamped with the microfiche /

batch number and frame /page number on each page.

3.3 MICROFICHE RECORDS CONTROL Those documents designated to be microfilmed will be available to CPSES personnel at a number of microfilm libraries throughout the site. Upon completion of a microfiche, the fiche shall be repro- i duced for addition to each of the MRS stations and dispersed by Microfilm Center Personnel .

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g PR U REVISION l NUMBER PAGE TEXAS UTILITIES GENERATING CO.

CPSES C P-QP-18. 5 2 12/2/80 3 of 4 Certain MRS stations will be furnished a complete microfiche library while others, depending on need, will be furnished only an inventory of the most current fiche.

3.4 CONTROL AND STORAGE OF DATABASE-BACKUP ARCHIVAL TAPE During the last five days or the first five days of each calendar month (specific time to be determined by the Computer Operations Coordinator) at least one set of canputer backup tapes shall be designated to be tested by reading them into a set of disk packs or disk pack.

If the read-in is successful as detennined by the Computer Opera-tions Coordinator, then that set of tapes will be set aside from use and designated as the " monthly archival tape set".

The " monthly archival tape set" shall be stored, after testing, in the TUGC0 Administrative Building where they will be kept in a locked device and retrievable only with the consent 7f the TUGC0 Administrative Supervisor.

When another set of " monthly archival tapes" have been recorded and read into the backup disk and it has been detemined that the backup tapes are satisfactory, then the newest or latest set

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shall be exchanged with the previous months archival tape set which will be re-entered into the nomal rotation of database backup tape sets.

Form No. 3 TUGCO OA

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PROCEDURE REVISION ISSUE NUMBER DATE PAGE TEXAS UTILITIES GENERATING CO.

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Form No. 3 TUGCO OA l

5 PROCEDURE REVISION ISSUE

" NUMBER DATE PAGE T'EXAS UTILITIES GENERATING.CO CPSES .

l CP-QP- 18. 07 0 2/27/81 1 of 2 PREPARED BY:

t/ DATE N-5 and N-3 CODE DATA REPORTS APPROVED BY: ~

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1.0 REFERENCES

1.1 ASME Section III Division 1 FOR lFORMA00I\' 0';' Y--

2.0 GENERAL 2.1 PURPOSE The purpose of this procedure is to outline the responsibilities and the famat for the preparation of the N-5 and N-3 Code Data Reportss 3.0 PROCEDURE 3.1 N-5 DATA REPORT The N-5 Data Report will be prepared under the direction of the B&R Site QA Manager on an ongoing basis as items in the system /

subsystem are cmplete. This will be accomplished by inputting pertinent information into a Systems 6 computer program, which will include all of the following:

A. Components

8. Appurtenances C. Piping Subassemblies D. Field Welds E. Component Supports This program shall contain all information required on the N-5 Data Report. along with a description of the supporting docu-mentation for each (Code Data Report, Manufacturer's Transmittal Form, Certified Mill Test Reports, Weld Data Package, etc.) and the file location of the hard copy of each of these documents.

The program shall status each of these support documents which have been satisfactorily reviewed by B&R and their ANI.

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FC;A-85-59

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PROCEDURE I i . REVISION PAGE TEXAS UTILITIES GENERATING CO.

CPSES CP-QP-18.07 0 2/ 27 / 81 2 of 2 Upon completion of satisfactory review of documentation for all items contained in the system, a copy of the computer printout shall be attached to a N-5 Data Report similar in fomat to the sample fonn in Appendix V of ASME Section III, j Subsection NA.

Brown & Root and their ANI will certify the N-5 by signature following acceptable review of all items in the system, satis-factory hydrostatic / pneumatic test and all other required items such as Code Stress Analysis have been completed. This shall certify that the system installation is complete and in compliance with requirements of ASME Section III, Division 1..

3.2 N-3 DATA REPORT

, . The N-3 Data Report shall be initiated by TUGC0 after systems have an N-5 Data Report certified by both B&R and their ANI. The N-3 shall list all N-5 Data Reports prepared by B&R and have a copy attached, complete with the computer printouts described above for the N-5 Data Report.

The N-3 will be signed by a TUGC0 representative certifying that each manufacturer or installer was the holder of the appropriate Certificate of Authorization, and that all cmponents and instal-ation complies with the requirements of ASME Section III, Division 1.

The completed N-3 Data Report shall then be forwarded to the Authorized Nuclear '.ntpector for his review and signature.

3 TUGCO OA Form Na 3

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