ML20155H224

Final Response to Appeal of Denial of FOIA Request for Documents Re Facility Operation at 25% Power.Forwards App a Documents.Documents Also Available in PDR

ML20155H224
Person / Time
Site:	Shoreham File:Long Island Lighting Company icon.png
Issue date:	09/16/1988
From:	Grimsley D NRC
To:	Belair R KIRKPATRICK & LOCKHART
Shared Package
ML20155H227	List: ML20155H224 ML20155H230 ML20155H235 ML20195G106 ML20195G244
References
FOIA-88-63, FOIA-88-A-34, RTR-NUREG-0654, RTR-NUREG-654 NUDOCS 8810190001
Download: ML20155H224 (2)

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INFORMATION ACT IFotA) REQUEST (e eeee SEP 161988 c a .o w .ie io ,.,o .e..

enoutstte Belair Robert R.

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Conwnente By letter dated August 17e 1988e Mr. Stello responded to that portion of ycur appeal regarding the April 29. 1987 memorandum. I am responding to that portion of your appeal concerning inadequate search, The records identified on the enclosed Appendix A are subject to your request and are enclosed.

We have been informed by the staff that they are not providing records to you that were previously provided to you as party to the 25t pcwer issue as clarified in your March 16. 1968 letter which was addressed to the attention of Ms. Brown.

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Re: F01A-88-A-34 l (F0!A-88-63)

! APPENDIX A l

l 1. Undated Calendar for January with various handwritten notes. (1 page) i 2. 4/22/87 Draft Task Action Plan for Evaluation of Long Island Lighting l Company's Request to Operate the Shoreham Nuclear Power Station l

at251 Power.(7pages)

3. 5/87 Management Briefing entitled "LILCO's Motion and Request for Authorization to Operate Shoreham at Up to 25% of Full Power."

(6pages)

4. 5/15/87 Ltr to Chilk from Edwin Reis, re: Shoreham Nuclear Power Station,)

(2pages Unit 1, w/ attached 1 page Key Elements of Action Plan.

5. 5/18/87 Memorandum for Frank Miraglia, Richard Starostecki, and William Russell, subject: Staff Review of LILCO's Request to Operate Shoreham at 25% Power Level. (1 page)

Enclosure:

ActianPlan(9 pages)

6. 6/15/87 Memorandum for Walter R. Butler from David B. Matth(ws, subject: Shoreham Nu: lear Power Station Emergency Preparedness Plan,(2pages)

Enclosure:

DraftLttoLILCO.(2pages)

7. 6/29/87 Memorandum for Frank J. Miraglia, Richard Starostecki, and William Russell, subject: Staff Review of LILCO's Request for Authoritation to Operate Shoreham at 25% Power Level. (1 page)

8. 7/8/87 Draf t Task Action Plan for Evaluation of Long Island Lighting Company's Request to Operate the Shoreham Nuclear Power Station at 251 Power. (8 pages)

9. 10/19/87 Memorandum for Chairman Zech and Comissioners, from Samuel J.

Chilk, subject: Letter Campaign of Long Island Residents Concerning LILCO's Request to Operate Shoreham at 251 Power. (2 pages) 10, 1/27/88 Memorandum for Richard W. Krim from Frank J. Congel, subject:

FEMA Support for NRC Licensing of Shoreham Nuclear Power Station, (2 pages) w/ enclosure:

LILCO Ltr dtd 1/22/88 (3 psges)

Offsite Plan dtd 1/27/88 (2 pages)

Offsite Plan dtd 12/18/87(12 Offsite Plan dtd 12/30/87 (2pages paget;)

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J~ KIRKPATRICK & LOCKHART SCUTH LOBBY fTH Flook 1830 M STREET, NY eosroe.. uA 4'ASHINGToN, D C. 2004 Stil nAmsR*o. t A nunos aca mexe nux ucx n te u nuccrum aen mem 1117tA1 COJCf DLAL PAktdk (202) 778-9023 June 23, 1908 HAND DE',IVERED N O NCE Executive Director for Operations 89 - A -3 yECN -43j\

U.S. Nuclear Regulatory Commission Q i L g o. 0 0 O.

Washington, D.C. 20555 ee *8 Re: Appeal from Initial FOIA Decision Freedom of Information Act Appeal, Case No. 88-6)

Gentlemen:

This is an appeal pursuant to the Freedom of Information Act, as amended ("FOIA"), 5 U.S.C. S 552, and the Nuclear Regula-tory Commission's (the "NRC") regulations thereunder,10 C.F.R.

Part 9.11, e,t_ seq., made on behalf of our client, Suffolk County, Long Island, New York.

Background of Appeal On January 27, 1988, Suffolk County filed the attached FOIA request with the NRC ("FOIA Request"), seeking copies of all j

records, including preparatory materials, contemporaneous notes, i post-meeting discussions or analyses, and information submitted i by the Long Island Lighting Company ("LILCO"), relating in any way to a January 14, 1988, meeting involving NRC employees, 4 officials, agents or representatives (including Massrs. Reis, Johnson, Scoto, and Olmstead) and rerrecentatives of LILCO (Messrs. Earley, Frielicher, Reveley, and Irvin) concerning

matters relating to the Shoreham Nuclear Power Station. Suffolk County also sought copies of all records, not served via the service list in 50-322-OL-03, 05, or 06 dockets, relating in any way to any other communications during the period March 1987 to the present between LILCO, including any person acting for or on i

behalf of LILCO, and NRC empl gees, officials agents or represen-tatives, which concerned LILCC s request to operate Shoreham at 25 percent power, any Federal P.mergency Management Agency review I of revisions to LILCO's emerge.ncy plan, and any proposed proce-dures of LILCO's emergency plan.

After a request for a clarification of our request, the NRC, by a letter dated April 8, 1988, under the signature of the

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' KIRKPATRICK & LOCKHART Executive Director for Operations June 23, 1988 page 2 Director of Division of Rules and Records, provided us with a response releasing three documents in their entirety and com-pletely denying one record. We filed our first appeal on May 3, 1988 stating specifically that the NRC had not responded to the first part of our request seeking any materials, contemporaneous notes, post-meeting discussions or analyses, and information submitted by LILCO relating in any way to a January 14, 1988 meeting between LILCO representatives and NRC employees, offi-cials, agents or representatives. On May 13,1988 the NRC res-ponded with a 1 page document and on May 26, 1988 we received a final response consisting of another one page document and a complete denial of a 19 page attachment. Specifically, in that response we were advised that: (i) a 19 page docament relating to Shoreham was completely exempt from disclosure pursuant to "Exemption 5"; and (ii) NRC would neither confirm or deny the existence of any responsive documents.

NRC's May 26, 1988 response is procedurally and substan-tively inadequate to meet NRC's burden under FOIA. Accordingly, Suffolk County files this appeal, seeking the following relief:

1 That the NRC conduct a new search for responsive mater-ials and fully document its search and its procedures for main-taining materials responsive to Suffolk County's request;

2. That the NRC provide Suffolk County with a Vaughn Index covering all responsive, withhold materials; and

3. That the NRC release all responsive material.

The NRC Must Conduct a New Search and Provide Affidavits Describing the Search a".0 its Result The NRC, like all federal agencies, is required to condact a conscientious, comprehensive and complete search of .11 of its files in response to a FOIA request, such as that made by Suffolk County, which, "reasonably dercribes", the materials that are sought. 5 U.S.C. S 552(a)(3). The courts have repeatedly empha-sized that federal agencies have a "firm statutory duty" to make good faith and reasonable efforts to locate all reasonably des-cribed materials. Founding Church of Scientology v. National Security Agency, 610 F.2d 824, 837 (D.C. Cir. 1979). See also, Cerveny v. Central Intelligence Agency, 445 T. Supp. 772, 775 (D.

Colo, 1978), and Goland v. Central Intelligence Agency, 607 T.2d 339, 353 (D.C. Cir. 1978), cert. denied, 445 U.S. 927 (1980).

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KIRKPATRICK 6. LOCKHART  ;

! l l Executive Director for Operations (

i June 22,1988  :

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! In the instant case it is not conceivable that there are no  !

l materials in the NRC's possession or control that relate to the  !

January 14, 1988 meeting between LILCO and NRC representatives [

and that the only materials since Mar'5 1987 relating to any I

! communication between the NRC and LILc0 including LILCO's request l to operate Shoreham at 25 percent power would consist of a total i of six documents. It is our experience that a decision by the  !

NRC as to whether or not Shoreham should operate at 25 percent i j power would generate substantial amounts of correspondence,  !

! records and other materials well in excess of the amount of  !

1 material reflected in the partial release or, presumptively, l i encompassed within the withheld material. Accordingly, we re- i

! quest that the NRC staff conduct a second search of their records l j during the appeal period and notify us of the results of that l search.

i j Suffolk County also requests that the NRC provide Suffolk I I

j toanty with sworn affidavits signed by all NRC officials who have

had substantive involvement with the January 14, 1988 meeting l between NRC and LILCO representatives and, as well, sworn affida-j vits from NRC officials who have had substantive involvement in +

the NRC's response to the FOIA Request or to this appeal. These affidavits should attest ta the following:

1. The nature of the officials' duties and responsibili- l l

ties regarding the response to Suffolk County's FOIA request or appeall l 2. A description of the officials' understanding of the i NRC's system for collecting, retaining and retrieving materials

! related to matters which are the subject of the FOIA Requesti t

3. A description of the nature and result of their search '

for responsive materials.

k Recently, the D.C. Court of Appeals has emphasized that an I agency bears the burden of establishing that it has conducted a ,

j reasonable search.  !

1 The ag ucy bears the burden of establishing that ar.y limitations on the search they undertage on a particular case comport with its obligation to conduct a reasonably thorough investigation. It seems to us clear that the burden of persuasion on this matter is properly imposed on the agency.

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, Executive Director for Operations l June 23,1988 page 4 l McGohen v. Central Intelligence Agency, Slip Op. pp. 10-11 (D.C.

l Cir. 1983). See also, Weisberg v. De_partment of Justice, 543 i F.2d 308, 311 (D.C. Cir. 1976); and Ott v. Levi, 419 T. Supp, l 750, 752 (E.D. Mo. 1976).

l NRC Mus'e Provide Suffolk County with an Adequato_Vaughn Index The NRC must provide to Suffolk County an adequate Vaughn Index for all responsive material which is partially or fully withheld. A proper Vaughn Index must: identify the number of pages comprising the record and identify the type of record (e.g., letter, memorandum, issue paper, etc.); state the full

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names and job titles or positions of all authors, to the extent I indit ted in the record; state the date of the record, to the I extent indicated in the record; state the full names and job I titles or positions of all addressees, to the extent indicated in the record; state the full names and job titles or positions of any additional persons to whom the record was circulated or made available, to the extent indicated in the record; provide a detailed description, set forth in manageable segments, of the entire content of each withheld record or portion thereof; and provide an explanation of the NRC's determination that all or a particular part of a record is covered by the claimed exemption.

Vaughn v. Rosen, 484 F.2d 820, 827 (D.C. Cir. 1973), cert.

dented, 415 U.S. 977 (1974). See also, Dellums v. Pcwell, 642 F. 2d 1351, 1359 (D.C. Cir.1980) .

The Court of Appeals for the D.C. Circuit has indicated that a Vaughn Index should be prepared not only for judicial appeals but, as well, for administrative appeals.  ;

We agree with Head Data that the objective of the Vaughn requirements, to permit the requesting party to present its case effec-tively, is equally applicable to proceedings i i within the agency.

Mead Data Central, Inc. v. United States Department of the Air Force, 566 F.2d 242, 251 (D.C. Cir. 1977). By this standard, the reference to the withhold and allegedly exempt responsive mater-ials in the NRC's May 26, 1988 letter is grossly inadequate. The i May 26 letter does not indicate the number of documents whien l have been withheld; does not identify the authors or addressees; does not describe the documents in any manner whatsoever; and does not identify or explain the specific exemption claimed for the withholding of each such document.

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KIRKPATRICK & LOCKHART Executive Director for Operations June 23,1988 Page 5 In the absence of even a remotely adequate Vaughn Index, Suffolk County cannot respond substantively to the merits of the NRC's exemption claims. Therefore, Suffolk County reserves the right to file a supplemental appeal with the NRC after Suffolk County's receipt of an adequate and legally proper Vaughn Index.

The Exemption Claim The exemption in 5 U.S.C. S 552(b)(5) permits an agency to withhold material that contains information which reflects a pre-decisional, deliberative process. In order to invoke the (b)(5) exemption an agency must show that: (1) the withholding only covers records or parts of records which contain information that reflects a pre-decisional, deliberative process, (2) the records would not be available to a party in litigation with the agency; and (3) the withholding is necessary to protect a valid agency interest such as fostering creative debate and discussion, or avoiding publication of misleading or unadopted theories, or protecting the integrity of defendants' decision-making process.

Tax Reform Research Group v. Internal Revenue Service, 419 F.

Supp. 415, 422 (D.D.C. 1976); National Labor Relations Board v.

Sears Roebuck & Co., 421 U.S. 132, 148-153, 95 S. Ct. 1504, 44 L.Ed.2d 29 (1975); Renegotiation Board v. Grumman Aircraft Engineering Corporation, 421 U.S. 168 185-190, 95 S.Ct. 1941, 44 L.Ed.2d 57 (1975); Sterling Drug Inc. v. Federal Trade contmis-sion, 450 r.2d 698, 704-708 (D.C. Cir. 1971).

Without an adequate index we are handicapped in evaluating

. whether all parts of all of the documents that are responsive to

! our request can be sheltered by this exemption. Howeve7, the NRC has not met its burden of specifying, explaining and justifying the application of this exemption to each withheld document.

t Furthermore, we remind the NRC that the (b)(5) exemption is not available to protect final legal opinions, or documents that record or explain an agency's final decision. NLRB v. Sears Roebuck and Co., 421 U.S. at 153-54, 95 S. Ct. at 1518.

Segregable, Non-exempt Portions of the Withheld Documents Must be Released i We also request that the Department review each withheld document to segregate exempt and non-exempt material, and to ,

release the latter. In the instant case, the Department has evidently made no ef fort whatsoever to distinguish the exempt from the non-exempt naterial within a record and release the l

O KIRKPATRICK & LOCKHART Executive Director for Operations June 23, 1988 Page 6 latter. Instead, the Department has denied many responsive documents in their entirety without explanation.

Conclusion In summary, we find it difficult to believe that so many responsive records are exempt either partly or entirely and we further submit that the NRC has not met its burden under the claimed exemption at Section SE2(b)(5) to justify this extra-ordinary withholding, j We expect to receive an answer to this appeal within 20 working days of the NRC's receipt of this appeal, as required by 10 C.F.R. 5 9.29(b).

The undersigned will pay charges for search time and copying fees as provided by 10 C.F.R. 55 9.33 and 9.35, respectively. If search and copying to be incurred by the undersigned will exceed

$2,000, please notify Naima Said at telephone number 778-9149 before this sum is exceeded.

Finally, we request that the NRC's response be as detailed as possible in order to better enable our client to determine the j need for further legal action.

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! Sincerely,

k. &

i Robert R. Belair i

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P ART 110- APPlat RIGHTS The den.at try each deaveg omeet scentded e Pan il C may te appesed to the Appenate Ott,cial ident> fed e that secten Any swch appesi must tot e eteg and must te mese wnhe 30 dart of recect of ths respoese Appea's m st u be addressed as acovoor aie to the tietvwe Ottecio' foe Operatens ce to the Sec'etary of the Ccne uen. V $ N#eae Regtro y Commss on, Wa:Nagton, DC 2WS. aad showld c'eselv state on t*e ea,e'ece and in the 'e"e' that a is an ' Acces feom as inte f oi A Dec son "

mac soeu esa een - U S NUCLE AR RidVLATORY COMW55 ION

, .e FOnc. RESPONSE CONTINU ATION

Re: FO!A. 88-63 APPENDIX D RECORDS PARTIALLY WITHHELO NUMBER DATE DESCRIPTION & EXEMPTION

1. 4/29/87 Memo from Steven A. Varga to Thomas Murley, subject: Task Action Plan for Staff Evaluation of LILCO'S Request to Operate Shoreham at 25% Power, (1 page), released, with attachment: Task Action Plan (19 pages), withheld, Exemption 5.

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Titax +cico n oc La g,,37 TTLACCPEA L30D f4413 ,TTT18LRCK ,A Igm i179 d'" 3"'88' RoMAT R. MLAR och thech January 27, 1988 HAND DELIVERED  ??IDOM OF INTCRI/,ATCft ACT REQUEST Director, Office of Administration Nuclear Regulatory Commission M

• 8 ["[p) 1n National Bank Building ' d /~s17"/[

7735 Old Georgetown Road Bethesda, Maryland 20814 Re: Freedom of Information Act Request Gentlemen:

On behalf of our client, Suffolk County, Long Island, New York, we request, pursuant to the Freedom of Information Act, as amended, 5 U.S.C. Section 552 ("FOIA"), and the rules of the Nuclear Regulatory Commission ("NRC") issued thereunder, 10 C.F.R. Part 9, copies of any agency records in the possession or control of the NRC relating to the following:

1. All records, including preparatory materials, contemporaneous notes, post-meeting discussions or analyses, and information submitted by the Long Island Lighting Company

("LILCO"), relating in any way to a January 14, 1988, meeting involving NRC employees, officials, agents or representatives (including Messrs. Reis, Johnson, Scoto, and Olmstead) and representatives of LILCO (Messrs. Earley, Frielicher, Reveley, and Irwin) concerning matters relating to the Shoreham Nuclear Power Station.

2. All records, not served via the service list in 50-322-OL-03, 05, or 06 dockets, relating in any way to any other communications during the period March 1987 to the present between LILCO, including any person acting for or on behalf of LILCO, and NRC employees, officials, agents or representatives, '

which concerned any matters pertaining to the Shoreham Nuclear Power Station, including without limitation, LILCO's request to operate Shoreham at 25 percent power, any Federal Emergency Management Agency review of revisions to LILCO's emergency plan, Y

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KIRKPATRICK & LOCXHART Director, Office of Administration January 27, 1988 Page 2 any further exercise of LILCO's emergency plan, and any proposed procedures or schedules for any review or exercise of LILCO's emergency plan.

In the event that access is denied to any of the records responsive to this request, please supply the following information:

a. Identify the record or withheld portion of the record and specify the statutory basis for the denial, as well as your reason for believing that an exemption applies, as required by 10 C.F.R. Section 9.10(b) .

b. Segregate the nonexempt from the allegedly exempt portion of any withheld records and release the former, as required by 10 C.F.R. Section 9.5(b).

c. Supply a detailed statement of the content of the with-held document or portion thereof, along with the date on which that document or portion thereof was written; its section heading or title; and an identification of any persons or entities who have received copies of such records or portions thereof, as required by applicable case law. Vaughn v. Rosen, 484 F.2d 820, 826-827 (D.C. Cir. 1973).

d. Separately state your reasons for not invoking your discretionary power to release the allegedly exempt records or portions thereof.

The undersigned will pay charges for search time and copying fees, as provided by NRC regulations, 10 C.F.R. Section 9.14. If i search and copying fees to be incurred by the undersigned will exceed $300, please notify Lorraine Gibson at (202) 778-9118 before this sum is exceeded. Any questions or comments concerning this request may also be directed to Ms. Gibson.

We expect to receive your response to this FOIA request j within ten (10) working days of your receipt of this request, as required by the FOIA, and as set forth at 10 C.F.R.

Section 9.9(a). ,

Sindere ,

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Robert R. Belair

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