ML20091N232

Forwards Const Implementation Overview Item 078 Re Use of Pencil on Audit Rept

ML20091N232
Person / Time
Site:	Midland
Issue date:	06/01/1984
From:	CONSUMERS ENERGY CO. (FORMERLY CONSUMERS POWER CO.)
To:	STONE & WEBSTER, INC.
References
CSC-7832, NUDOCS 8406120237
Download: ML20091N232 (4)

Text

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l Transmittal No: CSC-7832 Date:

June 1, 1984 To: ' Stone & Webster P O Box 1963 r

Midland, MI 48640 PRitlCIPAL STAFF g -

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Attached Is: C Partial Response To i

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e For Your Information Other

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Description:==

Tracked Recommendation Item 078.

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CC: WMier.5NRCleptonillik w/a1 JJHarrison, NRC Region III w/a BLBurgess, NRC Site w'/a RAVells, MPQAD w/a

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j ITEM / HOLD POINT NOTIFICATION FORM l

Sheet 1 of j ITEM N MBER HOLD POINT NUMBER STONE & WEJSTE#

9g CONSTRUCTION IMPLEMENTATION O TRACKED ACTION ITEM OVERVIEW O TRACKED INFORMATION ITEM N/PldNP NuclEd# MANT40. NO. /450f O TRACKED RECOMMENDATION ITEM O uNTRACxeD iTEu REFERENCE (S)

MPQAD AUDIT NO. MSA-84-3-03u O HOLD POINT NOTIFICATION CONDITION DETAILS During a review of the above referenced audit report, it was noted that the use of pencil on records was considered acceptable if it were reproducible.

While this might 'be~ considered acceptable in one respect it could lead to other

problems, and is not an advisable practice.

It is recommended that records management establish a policy of accepting only BLACK INK on Quality records.

(PAGE E NO O YES NO'S)

ATTACHMENTS

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IN TIATIO APPROVED /DATEg.g g A Q,7gg/.gq gg DATE RESPONSE REQ'D.

INITIATOR /D a

May 15, 1984 DWBrown RESPONSE (SEE NOTE)

The following requirements will be incorporated into QAPP, 17-1, " Collection, Protection, Storage and Maintenance of Quality Assurance Records".

Quality records shall be generated.by utilizing black ink.

Exceptions to using i

black ink shall be approved by a supervisor of a Consumers Power document control center organization which microfilms quality records, on a case by case basis.

In addition, the following practices should be followed:

1.

Insofar as practicable, documentation shall be typed and arranged in a neat and professional manner.

1.

Handwritten documents shall be legible and the contrast shall be such that every line, number, letter and character shall be clearly legible and suitable for microfilming.

QAPP Changes to be complete by June 28, 1984.

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O NO ATTACHMENTS EST. CORRECTIVE ACTION RESPONpEN TITLE DATE COMPLETION DATE

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RESPONSE ACCEPTED DATE RESPONSE VERIFIED / CLOSED DATF.

l COTE - POR TRACKED ACTION ITEMS ONLY. EXPLAIN CLE ARLY OR REFERENCE ATTACHMENTS FOR:

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1) Cf.USE OF OSSERVED CON 0lfl0M 2) CORRECTIVE ACTION TAKEN 3) PREVENTIVE AC76oM TAKEN 500-O'07(CN)

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MSA-84-3-03U On the record copy of the Function System Turnover packages in 2.

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DCC, it was noted that the packages contained docuuents with CP Co Test Dept.

d) sntries in pencil and red ink.

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Although no mandatory requirement, exists for using black ink for 16.0 18.4 CLOSED document entries, MP'RMPP. Manual, Proc. #PRM-ll, Rev.O, Para 5

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8.1.4 states that black ink should be used.

(sas attached list of items identified)

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ATTACHED DISTRIBUTION 7.

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Determine the acceptability of the use of pencil and red ink entries on documents within Functional System Turnover packages.

Records Mgmt.

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Racords Management is governred by ST 1502.1 for their control of records, not-PRM 11.

ST'1502.1 clearly spells out that records originators are responsible for submitting legible records to Records Managenent for reproduction. The acceptance of red ink and pencil varies with the hardness of the lead and the quality of the red pen.

Therefore, va strongly reco : mend the use of black ink, however, if the pencil and red ink is clearly reproducible, it is acceptable.

Based on the above response, the AFR is considered closed.

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Item 078 Attachment I

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Sheet 2 of 2

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ATTACHMENT FOR URI MSA-84-3 -03U Pkg I.D.

Doc & Discrepancy 2HAA "Maint. Dept. T/0 Chkst" Done in Pencil 2PHS "Maint. Dept. T/O Chkst" Done in Pencil "0Ps Dept. T/O Chkst" Done in Pencil 2 PPB "Maint. Dept. T/0 Chkst" Done in Pencil T/0 Pkg. Routing Sheet has red ink entries by MPQAD 2PKA "Maint Dept. T/0 Chkst" Done in Pencil 2PHC "Maint Dept. T/0 Chkst" Done in Pencil

" ops Dept T/O Chkst" Done in Pencil 2PBB "Maint Dept. T/0 Chkst" Done in Pencil "0Ps Dept. T/0 Chkst" Done in Pencil e

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