ML20028G905
| ML20028G905 | |
| Person / Time | |
|---|---|
| Site: | Pilgrim |
| Issue date: | 08/14/1990 |
| From: | Fleming J AFFILIATION NOT ASSIGNED |
| To: | Carr NRC COMMISSION (OCM) |
| Shared Package | |
| ML20028G900 | List: |
| References | |
| NUDOCS 9009050389 | |
| Download: ML20028G905 (43) | |
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v i, , RADIOLOGICAL EMERGENCY RESPONSE PLAN COMMITTEE l
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- MiWTING . July 12.1990.... 7
- 30 p.m. ...E.O.C. Fire Station l4 k, -Agendas !
8 1. Introduction of New Members 1 I
, 2. Committee vote allowing Tom Vetra to participate in fi - discussionuot'18 Ouestions. ;
J 3. Peview-and Written Response: 18 Questions 4 4. Review of F.E.M.A. EXERCISE DRAFT REPORT l
- 1. a. Town Response 4 b. R.E;R.P.C. Response ,
.c. Additional response !
- 5. Tour of Wellesley Reception Center
" 6. Public information Booklut 1
- 7. Public Comment Period ( 5 minutes) lJt 's suggested each member review the "18 Questions' provided by Carl O'nell C.D.D.as well as the more complete
. rosponse' of t.he " 18 Quest 1one" wh I ch ie inc1uded in the
" Towns Official' Response-F.E.M.A. Draft Report". The c
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.SeIectmen have' requested that the commiLtee submlt a current
' written response to the latest update of this information.
-Due to an unexpected extension of time. granted oy F.E.M.A. we do.have-the opportunity--to'present an -
y scidttional.renpunse to F.E.M.A. Report. The. actual report
-16 in,the Selectman's office and there will-be a copy present at the meeting. The Town's' Response and our response-
.is' included in_your packet.
L The chairmen and existing members are aware that this 18 perhaps en overwhelming amount of information to review as new-members- bt; this is a very critical time for the town's emergency planning and the task assigned to this comm)ttee, Revlew as much.as you can, and Je wliI alI work ir :together to muddle through thle information. Sincerely,
; Nell Johnson Chairman Jane Fleming i
Acting Chairman, July 12.1990 .il 1l p i . ?: , ! l ,s n .
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A meeting of the RERP Committee was held July 12, 1990 at the Central Fire Station at 7:45 P.M. Present were: Paul Brown Jane Flemming f Thorndike Litchfield Derek MacDonald William Raabe Chief Carl O'Neil Although Tom Vetra had resigned f rom the Committee, a motion was made by Bill Ra'abe, seconded by Derek MacDonald to allow him to contribute to the meeting. Vote was unanimously in favor. All new members were introduced. An of ficin 1 request was made by Jane Flemming to Chief O'Neil, for the sake of clarity, in the f. ,ure to always include a summary of prior information 1 included in all up-dated 18 question documents. Thereby maintaining a con-tinual " time-line history". A motion in favor of this was made by Thorndike Litchficid, seconded by Derek MacDonald. Vote was unanimously in favor. The Committee then began their response to the latest up-date of the 18 questions, as per the request of the Board of Selectmen. Question #1 - Reception Center: Point #1. The Reception Center (DPW Garage in Wellesicy) was not complete at the time of the October exercise,~but should have been completed by the end of June, according to the FFJiA Report. Jane Flemming, Tom Vetra and Chief O'Neil will visit the Reception Center at 9:00 A.M. on Friday, July 20, 1990 and will report their findings to the Board of Selectmen and the Committee. Point #2. Handicapped Facilities. The Selectmen were particularly concerned with handicapped accessibility. Chief O'Neil has stated that there was a separate handicapped entrance, and that any contaminated handicapped would go to a hospital for decontamination. He further stated that handicapped bathrooms were being installed. Jane Flemming stated that thirteen hospitals have been identified for the purpose of decontaminating injured / handicapped peopic. The question of the Reception Center was left open by the Committee and will be reported on at the next meeting. Tom Vetra asked what the actual monitoring procedure for injured / handicapped people would consist of. Chief O'Neil informed him that they would enter through a separate entrance ; and would be monitored by portal monitors or hand held. Handicapped people ' would then be transported to another loe'. tion for decontamination. Chief O'Neil reminded the Committee that the Reception Center's purpose is to monitor and decontaminate (if necessary) as quickly as possible, then people would be transported to a mass care facility. Derek MacDonald asked who was responsible for calibrating the monitors. Chief O'Neil stated that the National Guard was responsible for calibration and replacing dosimetry equipment on a yearly basia. Jane Flemming was concerned with the response time of the National Guard during an emergency. She said the Guard will be availabic in twelve hours. She is concerned with the length of response time. Ag(\
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. Bill Rxbe thtught cn 1 prov;d response time c0uld be work d out with the National Guard. Some' discussion followed and it was decided that Bill Raabe ! would research this question and report back to the Committee.
Question #2 - Bus Resources Jane Flemming ext cessed concern about the f act that Ryder Bus Co. was located ' in Florida, and wondered if their local representative had corporate authority to sign a Letter of Agreement. She wants this looked into. Another concern was that there is nothing binding in the LOA's as far as requiring the drivers to enter the EPZ. Another concern of Jane Flemming was the LOA from Gatra Bus , Co. Their total resources consist of 17 busses and 23 drivers, none of which would be availabic during school hours. Paul Brown stated that it would be impossible to legally bind anyone to drive the busses in case of an emergency. The only legal recourse to be taken would have to be with the company for ' contract violation - not with the drivers. Jane Flemming stated that in order to evacuate the EPZ 510 busses would be needed - 384 of these busses to evacuate the school children. Thorndike Litchfield pointed out that there was no need to evacuate the entire EPZ with busses only. Certainly private means of transportation would also be used. After much discussion, Jane Flemming requested that Chief O'Neil ask MCDA to look into the Icgality of the LOA's as far as legally binding drivers to appear at their assigned post during an emergency. She also requested the analysis of the bus resources be sent to the Selectmen requesting that they ask MCDA for more busses. A motion was made by Thorndike Litchfield and seconded by Derek Mac Donald that the Board of Selectmen contact MCDA stating that there are 292 busses available, however more busses should be' lined up to insure a maximum reserve. Jane Flemming's independent analysis should be included *with this request. Vote was unanimously in favor. The independent analysis will be sent to the Selectmen alon the request. g j b (l m k q m .g with Question #3 - Day _ Care Centers Day Care Centers are now included in Health Department 1.P's. The Health , Department indicated that it was difficult (because of noise levels in the 9 E0C) to complete nee.ssary telephone calls during the October exercise. Speed dial capabilities now exist in the Emergency Planning Office also for the use
. %ftheHealthDepartment. Chief O'Neil informed the Committee that telephonc _l
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= fumbers t.he speed for large fun tiday care n and centers, small camps ay care centand can nursing homes pQK be added. are programed in.hF q }4 ccd - QL u w n K 30 AL N t 7 ;.,%,. Q 'pp d Question (14 - State Support Janc tifMing stated that under NUREG-0654, regarding a signature page, that
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communications with the State will have to be improved. L New Implementing Procedures will be developed by Boston Edison for host schools. Paul Prown asked who was responsibic for monitoring. Chief O'Neil replied that the National Guard would be responsible for monitoring at the Wellesley site. The procedures presently in place were discussed by the Committee and Jane said she agreed with the request by Dr. Kennedy that the children be monitored no matter what the assessment may be. The Committee then discussed the use of hand held monitors vs portal monitors. Derek MacDonald suggested keeping four - five hand held spot monitors at Duxbury Schools to be taken along in the event of an evacuation, then to be used
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,, _ ;ct the h:st sch:01s cs thi children arive. A totien w:s made by Derek MacDonald that sample monitoring of students be conducted at the host schools. Seconded
- by Bill Raabe. Vote was unanimously _in favor.
Question #8_- School Department Radios
'h Jane Flemming' stated that this was basically done. ~ .DY^ * '{S Question #9 - Bus Communications Gy udd u u,MNt2b o b.M' Jane-Flemming said this question was " pretty much done". Igm fA." y .hJALfd Q Question #10 - Potassium lodide
!. Passed over quickly - no determination Question #11 - Special Needs Survey Methods of contacting special needs citizens who might be in need of transpor-tation.were discussed. A new survey will be distributed in September similar to that used by Yankee Rowe, and hopefully will prove to be productive. . The Emergency Public Brochure was discussed. The Committee will review the Public Information Booklet available at the Fire. Department, t Meeting adjourned at.9:50 P.M. 6 4
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v 4 e d 5 ( OVEPV1EW REPORT: WELLESLEY RECEPTION CENTER ! OhTE OF TOUR: JULY 20.1990 ATTENDANCE: JULIA GABLADON MCDA il JOE PERETTI MDPW BARNEY YETMAN BECO CARL O'NEIL C.D.D. THOMAS VETRA BY REQUEST OF RERSC JANE FLEMING RERSC The July 20,1990 Tour of the Wellesley Reception Center was extremely informative as to a what has been done....what temains to be done... and the largest category what is veeminoly wli1 remain "ad hoc" "What has been done"....... The E.O.C. portion M.P.W. garege does appear to be fully equipped and operottunal. This equipment and restoration has been provided by BECO. The training tor personal to run the t u not yet complete.
"What remaine to be done" The Reception Center Portion presente a different picture. The functions of a reception ; rie n t, e r a r e tot moniter, decontaminate and family reuniricatlon. There are'two portal monitors on the premises
[ -s i l h ou gh t.here present storage location is difficult at r- Dem (hehlnd nareleaded doers) Ms. Gabladon insist these i can moni tor a person every three seconde , previous T oemonat'atiuns at Ptiorim and fol1ow up conversat1on wlth i! Or. BeiIamy negate the three second satement and establ1sh i rwn to three minutes as e more realistic time assessment. There are 10 showers available for decontamination. There i9 nn decontamination facillities available at this location t ut handicapped. Handicapped decontamination will take place at the 13 a migned hoopttal that have been designated for injured 3 <ontaminated. MCDA does not know if these hospital do have
!act1ities for handlcapped cantaminated. One cannot assume that a handlcapped shower in a hospital 1e avalIable for t h i s purnoe.te . Once used tor decont. amination purposee sald shower is now contaminated and thus unavallble for normal operationa1 une.MCDA must identify adequate handlcap showers
. t. hat will be made available and include this information in the plans. with the necessary information and directions being available before the accident takes place. As is q anrlt capperj decon t alH) nb t i on is elther non eXltent or at uret "ad Hoc" Handicapped access to the DPW garage is avallable through tne large carage doors . The Handicapped are than processea immediately inside these doors. This would result to oxtremely uncomfotable conditlons in inclement weather tso r it aces fulfill the minimum requirements. Seating etc.
for haoutcapped or frati in non-existent. There are twu I .
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l r l j handicapped bathrooms in the earliest stages of ! p construction.:For'_the purpose of'this report non existent. i There-1s no designated parking on the grounds for :
- j. handicapped drivers. This category was not thought'of by
- R. MCDA. The secondary handicapped aceess Indicated to us was
.3' inaccessable by virtue of a very steep curb.
il w ! I -The singular major flaw of the reception center which
$ renders the concept inadequate le monitering.
L h J10NLTER11M_MUEI TAKE ptA_CE WITHIN TWELVE- HOURS -i a t The National Guard will be perfoming the monitering dulles. f t Thier (llational Guard) official estimated time of arrival .. J ta v i rm i2 hours. MCDA " hopes" they can arrive within 6-12 i y m acs. In elther situatlon It is apparent that monitering wl il' not be competed within the necessary 12 hours. MCDA - ulli not attempt to locate or train any alternate group to n ervo e moni teringt nor'wlli MCDA require the National _ Guard i.o n19n the necessary letters of agreement or signature page l[.. m ! equ i t es in.NUREG 0654. Thie 1ack of compi1ance with B . Federal Guidelines furthe,r delays arrival time. Current "1 p#anning 9tates the National Guard along with all other 9 support grcups wiii be notified f011owlng the Governor's Stue of Emergency.. Declaration rather than having
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notltleat'lon begin at the earltest possible stage thus sdding perhaps hours to the official 12 hour estimated time
}9; of arrival. This again leaves planning in an ad Hoc status.
The tallure to have support groups sign letters of agreerrtent effects congregate care facilities, transportation-to euch facilities, Red Cross participation in-these activities, proper training and perhaps notification that these tacilities are_under consideration for use in case of enie rgency . Ms.'Gabladon-Indicated the Civil Defense t)lrector ot each town would currently be aware that certain. facilities would.be used but was extremely evasive when-yuntloned about further and more partIcular notification. T1t appears to be simi1ar to Duxbury's original supposed Host Schonis) Therefore-it would be safe to state this entire area is still ad lloc. planning. Taking into. consideration what le not yet in place, iL is a conservative statement to say ' the Wellesley Reception Cent.er doen not.otfer " REASONABLE ASSURANCE" to the people-of fluxbur y . I eqe 0, - W Nmk. s Q( R T.'R.S ,U (o. i m 1 L =
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;Cc , . ,'JulyL26, 1990 ew :
y; ~ ' JNe'111 Johnson,-Chairman - t '
, 'Duxbury Radiological Responso Committoo '
261 High Stroot-Duxbury,.MA- 02332_.
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Dear'Neilt.
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IIoappreci~atsd tho opportunity to-participate, along with > Carl O'Nei'1, JanoLFloming, Julia Gabaldon of-Massachusotts= - Civil Defenso Agency.(MCDA), Joseph Forrotti_of hassachusetts. i Department of'public Works (MDpW), and Dost;n Edison-representative,
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Darnoy :Yetmant in .tho- July- 20, 1990 tour critho Wollesley= Rocoption CenterL(WRC). ! 4 l
- As you.know,-1 originally toured the WRC on;0ct'oberf3, 9
1989 prior to tho October 12-13 oxercise. At that timo,
- 1 had a number of questions and concerns about the contor's capability:to_onsure public health and safety. This tour GavoLmo.an: opportunity-to follow up on-important:unrosolved m issues.
>Tho WRC is:-to provido: ll Ra'iological monitoring of.ovacucos and vehicles J d Decontamination:of'ovacucos and vehicles >
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- Registration;offovacueos <
u Referrsi of'evacucos to Mass Care Facilities . -j q
-I; asked;the~following-questions of Ms. Gabaldon, who provided j tho answers ast indicated g i
;1.qWhotis the WRC managor?
- A.1 Mr. Joseph Markey L2.-Arc. site-specific, plans and_proceduros fors Duxbury "
ovacucos'availablo? -
, A.fAsk Duca_Hausnor'(MCDA)' .
3.w Sincol the L10/12/89_- drill, are plans,.proceduros.and j f personne1 f inLplace to implomont protectivo. actions for j* Duxbury school childron? A.7MCDA isj vaiting.for the Town of Duxbury to comploto .
_nocessary actions for their host school program.
I4. Is all WRC construction' finished? A. Yes, with:the exception'of the 2 bathrooms for the handicapped .
!P. Is the Emergency Operations Contor (EOC) completed, t and all equipment in place and operational? J r A. .' Yes e
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.' 6. Status ^f sanitary facilities for' evacuees?
-A._ Showers;- 5 male, 5 femalo Handicap accessiblo showers? -_A. None (If contaminated.
sent to hospital m Ba throoms ? - -13 rooms Handicap Accessible Bathrooms? A. presently under' construction (7/20/90)
- 7. how many bladders are available to contain. radioactive wasto water, and what size?
A. 2 - 10,000 gallons each.
-Source of-collection of water?
A'.-Rest Room Showers Will contaminated vehicles be washed? A.-No - dry wipo methcd will be used
- 8. ilow many Portal Monitors are there, and where are they located?
A. 2 --MDPW sito storage room Handicapped Monitoring: A. separate area, als, hand hold units to be used
- 9. Vehicle Monitoring & Decontamination How_many units? A. 20 Wher'c? A. MDPW storage How many wipe cloths available? A.
- Where? A. MDPW storage Somo. Unanswerable questions:
How to dry wipo under u. car? How'long cars'might befimpounded? If: impov'ded: transportation? Family reunion?
- 10. Rep 1ccoment-Clothing: coveralls, booties, etc?
A/tHow many
- Whore: MDPW Storage
- 11. Status of Training?
A. National Guard (NG): 100%, MDPW: 100% But not all EOC pecsonnel have been trained.
- 12. Where.are Congregate Care Facilitics, Mass Carc Facilitics and Red Cross Emergency Shelters located?
A. Ask Buzz Hausner ' low many? Ask Buzz llausner The above 3 types oi icilities are considered to be one in th'= same. Lottets of Agreement (LOA's) have not been signed.
'11. F mLis provider of Bus Transportation from WRC to o g Mass care Facilities?
A. Massachusetts Bay Transit Authority J -Are LOA'; signed? A. no How many? A. unknown
.Are Muse Care Facilities handicapped accessible? A. unknown
- 14. Nrtional Guard Arrival Time?
A. 0-12 Hours
= = - _ - . . _ -
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S. ,15-. L Who will be medical evaluator?- j; ; Doctor? A.; No . NurseY A. No EMT? A. most likely (MDPH) J16. What: medical' supplies on hand? 4 A. None.other than what EMT's havo with them
- 17. -Is plan ' available to show traf fic flov 'of arriving ova CU 3eS7' ;
.A. Yes (copy. flow t nart provided) n i
- 18. 20%. formula? 6,700 people moni tored (12 hours) 2,584
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vehicles monitored by 4 teams (of 2) What happens' if f ast moving incident and 3,500 students
'must be monitored at WRC also? Nov 10,200 people A. Cannot be done
- 19. Who removes equipment and supplies f rom storage . and sots up for . receiving evacuees? [
A. MDPW employees l l
- 20. How long to set up af ter ALERT notification? J A. about 1- hour
- 11. What accomodations hav,e been set up for the hendicapped !
..( non .whoc1 chair), frail and elderly folks be seateu. j A. - no plans, ad hoc l
'l In summary, I call to your. attention that 10 months after j.
#- the original exerciso on Oct. 12, 1989, and in spite of -l j' 'a remedial followup on May 25, 1900, the following list -l
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of issues' (appended) essential to public health and safety { 1 romain unresolved at this time. .[ l I will contact Duzz Hausner with- regard. to the issues -{ ref erred to his attention by Ms. Gabaldon. " I would like to suggest that your committee vote to reccomend j
.that the Board of Selectmen take -hatever action necessary :
to pursue resolution of these iss .as. f I look forward to your reply. l l Sincerely yours, ! I #d j Thomas Vetra , Emergency PlanM ng Advisor ] Duxbury Citizens Urging Responcible Energy C j
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=o THE COMMONWEALTH OF MASSACHUSETTS -MMQ9 l (l Elo.OUTIVE DEPARTMENT f hl l I- crn pe'ewet Aoewev Ano caract or twenotwev entrantowess a.
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1 Q. P.o. sox was - + rnaanne.ms, esAsa etmett 4 MICHAEL 8. DUKAKIS ROBERT J. BOULAY eovenwon >mscion s June 27, 1989 , To: Charles V. Barry, Secretary, EOPS
, Executive office. of Public Safety 9 Attn John L. Lovering, Deputy Director, MCDA Massachusetts Civil Defense Agency ,
Prom: Douglas P. Forbes , P.E. Director of Planning, NCDA Re : Wellesley MDPW Reception Center Proposal (Interin Report) t
- e. . ..a ....** ......... . . . . . .. ...............
I met on 6/2A/89 wi't.h Robert Patterson of Boston Edis' discuss the
. modifications ar.d addit'.ons'necessary to create a function 2 % aeception Center for certain evacuees irem the Pilgrim Nuclear Power Facilit, Gnergency Planning Zone. * .
#}
We reached .s general consensus on the building modifications,and. architects and enginters unter contract to Boston Edison will prepare plans and estimates ' consistent with my recommendations. The A-E team started their survey of this . facility on 6/23/89-and expect.the report to'be completed by mid-July. Although ' we are pushing 'for an earlier completion, I expect that they will be under cen-
~
siderable r, tress to complete it by mid-Jt**. The'one'priheipEl' difference in my proposal and the Edison response is the
~
3 i~ ins,tnllation of car and: truck tube '.ype washers for decontamination.[They propose E ha'ndWiMfn'g" s'ystem for decontami' nation which I find to be ineffective ~, ! unworkable. and.-frankly preposterous. Vehicle decontamination is a requirement' and should be accomplished in a responsible manner.
- A report outlining'the results of the, engineering and architectural study.
will be forwarded when received. It will be a,ccompanied by an analysis of the l, effectivaness of Edison's proposal. l l cc: Robert J. Boulay, Director [ MODA I N *
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# i A meeting of the RERP Committee was held July 26,.1990 at the Central Fire }
Station at 7:50 P.M. Present were: Neil Johnson, Chairman Paul Brown Jane Fleming Derek MacDonald Glenn Rowland William Rabbe Chief Carl O'Neil Tom Vetra Neil Johnson brought the meeting to order at 7:50 P.M., and aaned if there were any errors, ommissions or comments on the minutes of the previous meeting. j '; Jane Fleming requested that under question #3 (Day Care Centers) the information ! be added that'the Board of Realth has not yet completed their review of the < I.P.'s. They are scheduled to do so within a month, and a determination will be made then. Jane then inquired about the small day care centers (6 children ,7 or less), and Chief O'Neil informed her that a generic I.P. would be written ' covering all these facilities.
-NeilJohnEonthennotedthatanarticlehadappearedinseveralnewspapers '
concerning inacurate information supplied by the NRC Staff- concerning Pilgrim Nuclear Power Station. He further stated that in etbar states the process of licensing nuclear power plants differed from the process used in Massachusetts. In Pennsylvania, for instance, the towns and the state are responsible for establishing off site emergency plans. . In the case of PNPS, the State did not , initiate these plans so Boston Edison. stepped in. He felt this was in their own best interest (BECo). .He suggested making a statement that the process in this State is-not orrect, and it was in fact "a formula for f ailure". Paul Brown basically' agreed with that premise, but added that he did approve of the information brochure published by Boston Edison. That it did provide good basic information and that it was basically a flexible document. Jane Fleming strongly disagreed. Chief O'Neil stated that the document was flexible, but that it was incomplete. He further stated-that a new document would'be completed. The new information brochure would be in the form of a calendar and would be more accurate, and that the Committee would have an opportunity to review it before publication. The Committee continued to ' discuss, at some length, the inaccuracies of the NRC testimony at the October 14 End December 9, 1988 commission meetings. I l Neil Johnson then suggested continuing with the review of the 18. questions. " The Committee voted to accept.the minutes of the July 12, 1990 meeting L after quertts #3 had been amended. . L Question #12 - State Communications: Neil Johnson asked Chief O'Neil what the status the results of the remedial exercise were. Chief O'Neil stated that the re.ults had been issued by FEMA, and that they saw satisfactory I improvement. Jane Fleming said that she had spoken to TEMA and that the remedial drill was still in draft form and had not been finalized. Question #12 was left open until the final FEMA Report has been issued. Question #13 - Siren Procedures: Left open, awaiting final report. l
9{!f M M , yf Q g .
\
Sj
- Qu stion #14 ' - Trainings; N211 Johncon stated that ' trcining had been provided
,} W to 285 people'in Duxbury. The committee requested a count of the employees _
~
a in.each Town Department, and,the number of employees in each department that L '~ had completed training. Chief O'Neil said that training would begin at summer r , camps. Neil Johnson suggested tha the Committee compose a letter to all-Town Departments-recommending that'Toin Employees complete RERP Training. Neil Johnson then made a motion that the Committee send a letter to Town Departnents stating that all employees not yet trained should start training. The Committee voted unanimously to send these lecters. Paul Brown suggested-that it might be sufficient to make sure all Department Heads in the School
- Depsrtment and coaches be trained and then they could pass this information -1
- l. " -
along.: Chief O'Neil agreed that all teachers would not have to be trained,
.. but that'it would be desireable. He went on to say that training.had been conducted recently at the Chandler School and that the participation was very good. The teachers at Chandler overwhelmingly felt that all teachers should participate. Jane Fleming thought it was most important to stress to the teachers that this was a recommendation from'the Committee and not a requirement. Jane asked if the North Hill Group Home had received their training, and Chief O'Neil replied that they had been trained last year.
l He stated once again that training for the summer camps was in progress. Question #15 - Emergency Public Information Material: Tom Vetra expressed concern about people on the beach. He wondered where they were to go. Chief O'Neil informed him that after leaving the beach and the EPZ, they could be sheltered in Marshfield, Mr. Vetra then asked how these people would receive instructions to evacuate, and Chief O'Neil told him that they would be handed shelter flyers as they left the beach., The Committee then went,on to discuss placement of placards on the beach. A request was made by the Committee that shelter signs be displayed in a prominent location on
, the beach, and that the shelters be reviewed for dose reduction factors.
Question #16 - Public Information Material for Transients: Addressed under question #15. Question #17 - I.P. Revisions: Closed A recommendation was made concerning question #7 to change the title to y read-" Parent Pick-up". Question #18 - Road Capacity: Glenn Rowland will review KLD Associates Traffic Management plan. Question #1 - Reception Center: Jane Fleming stated that Tom Vetra, Chief O'Neil and she had visited the Wellesley Reception Center and that Tom Vetra had written a report on this visit. A motion was made by Neil Johnson to attach Tom Vetra's report and Jane Fleming's overview to comments on question #1. Seconded by Jane Fleming - vote unanimously in favor. This would be an up-date to question #1. , Question #2 - Bus Resources: This question was covered in the mintues of the July 12, 1990 meeting. A recommendation will be made to the Board of Selectmen that more busses be suppli.e~d.
- ifv ~ ~ .
<s a ; ,
GM ~ . s I i Question.#4'- State Support;.- Jane Fleming had been in touch with Dr. Belt y, 4%$ ~ and it is his suggestion that each child go through a portal' monitor and nir Ob l?' be tested with hand held monitors., A motion was made by Neil Johnson to ir : recommend that protal monitoring be located at host echools, along with jfju? " " " " technicians.' 'Motion secondad by Jane Fleming - vote unanimously in f avor.
. . . Question #6 - Sc'hool Department Radios: , Closed Closed
- Question #9 - Bus Communications: .
Jane Fleming asked what the shelf life of
.- Question #10 - Potassium Iodide:
e Potassium Iodide was, and Chief O'Neil_explaiaed that the Potassium Iodide' t
' we now have on hand has an expiration date of October,1990. He went on to saf that'he had been told that the manufacturer is supposedly sending the Department of Public Health a letter verifying.that the expiration date has been extended one year. Derek MacDonald stated that as long.as the Potassium 1-Iodide was stored in dark brown bottles it was possible that the shelf life could be unlimited. ,
The Committee discussed involving Question #11 - Special Needs Survey: various civic organizations to aid in the collection of information concerning special.needs citizene. Chief O'Neil reminded the Committee that all i information concerning the special needs population is strictly confidential,
! and they should be careful in the way this information'is gathered.
l '
- j. Neil Johnson made a motion to adjourn, seconded by Paul Brown, vote unanimously
' in favor. Meeting adjourned at 9:50 P.M.
f The next meeting is scheduled for Thursday, August 9, 1990 at 7:30 P.M. t a
'\'
I
- 1 if. -
l l 4
'f .- ..
So k E _. I gp-QUESTIONS - ^
- april 1990 UPDATE Plannine Area -
Lhdus Sintus 1; Reception Center 2. Bus Resources : Yes Open
- 3. Day Care Centers - Yes
' Open .
~4. - State Suppon Yes Open
,. 5. Host Hospital Yes 6. Oosed Voluntary Evacuation Yes Closed
- 7. SchoolIPs Yes. Closed' 8.
. School Department Radios No Open 9.
' Bus Communications Yes Open
- 10. ' Potassiurn lodide No Open i 1.
Special Needs Survey. Yes Open 12. State Communication Problems Yes Open 13. Siren Procedures Yes Open 14 Training- No , Open
._15. !
Emergency Public Information Material Yes Open 16' i Yes 17, . Public Information Material for Transients Open i IP Revisions '_ See#15 Clossd
- 18. Road Capacity Yes-Open !
No-Closed ' I 1 3278/NUC1/1327 '
i q . 4 W., ;; ,. RECEPTION CENTER - 1 lt . Selectmen wish to have copy of letter from Secretary Barry to- the NRC regarding short-comings of the Reception Center in Wellesley, i.etter was sent prior to October 12th. ! a.~ Summary of Prior Information I Qastion appeared to reference unsigned letter dated October 5,1989 from MCDA to FEMA conceming the Exercise extent of play for the Wellesley Reception Center. This letter identified how the. reception center was to be used for the - : Exercise and its short cominEs. The facility had not been modified as of the exercise, t Physical Modifications to the Mass DPW facility were scheduled to be completed , l by the end of January 1990 with a target completion date for everything by the end f of June 1990. Outstanding items include procedures which were being reviewed by the State, equipment on order and training. in February 1987, se Navy denied a' request by MCDA to use the South Weymouth Naval Air Station as a reception center. 1 E
- b. Acril 1990 Uodate The Wellesley Reception Center has been physically modified and is capable of supponing reception center operations . should it be necessary. All of . the equipment is available at the reception center'. Some of the radios are not yet l installed but can be backed up by state agencies who staffed the facility. All outstanding items are planned to be completed within a month. Lesson plans have been updated. Training is planned for May June.
1' L
- c. April 12.1990 RERP Committee Ooen items 1
Tom and possibly Neil would like a tour of the Wellesley Reception Center. Is the Wellesley Reception Center configured for handicapped use. L 3278/NUC1J1327 l' . - . . _ ___ _. . ___ __ -- ._ . .
BUS REROURCES 2.
. Do bus companies have an adequate number of drivers? How do we know if there is clear commitment of drivers to respond?-
l
- a. Summary of Prior Infom nion
)
l 1
'o The now outdated letters of agre:na aquired the supplier to provide drivers with 1
the units. Of the 700 drivers who received training prior to the exercise only one i 1 driver indicated that she would not respond in a real emergency. Driver trauung. consisted of 3 hours of lecture and practical on basic emergency response, radiation and dosimetry. Training is conducted on an annual basis. Letters of agreement are being updated. -
- b. Aoril 1090 Update Training is conducted on an annual basis for bus providers. Chief O'Neil coordinates training for Duxbury employees with the Transportation Coordinator and Boston Edison. The remainder are coordinated between the Commonwea and Boston Edison. The matrix is being updated and should be available soon.
- c. April 12.1990 RERP Committee Comments Need copies of updated LOAs.
Need copy of updated bus matrix. Upon obtaining copies of'above, committee will compare Duxbury bus requirements against available resources. n
' 3278/NUCIJ1327 -3
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DAY cARECENTERS 3.~ What is happen'tng'with the day care centers as 'they are no longer in the Sch Depanment IPs but instead in Health Depanment IPs? Need special repon on 1
- a. Summary of Prior litformation la
} Day cares were reassigned to the Health Depanment since they facilities. The added notification requirements would be handled by the phones for speed dialing and to assign an assistant when notifications required, The Health Department procedure requires an update to address th
- b. Aoril 1990 Uodate.
Although the manual for the phones indicates a speed dial capability, it isn't c whether the installed phenes have this function. The TSI representative is expected any day to install two more phones and will be asked about this. If the j phones do not have this capability, we will see if we can get it. The Health
)
Department IP has been modified to include an assistant. I c. April 12.10o0 RERP_ Comminee Comment _s Need copy of new Health Depanment IP. Resolution on speed dial capability. ~ l Need to contact the ftheen small day cares (6 or less children) and !
-determine if there are any special requiremenu such as transponation.
a t U78/NUC1J1327 J- .
r
- ' STATE SUPPORT 4.
- Have the support groups (such as Steie Polix, National Guud, etc.) cle obligased. What 1: form of obligation?
L a. L Summarv of Prior 1' donation l- . The Musschusetts Civil Defense Act and Related Statutes, an Appen ' Chapter 33,13 2B, Nuclear Power Plant Areas and Executive Order the Govemor the authority after a State of Emergency is declared. Activati and emergency response capabilities are tested during drius and exercises exercise sepon needs to be reviewed for problem areu. Host sc& :o1 : been fon.,hed t
- b. Antil 1990 Undate State Police are placed on standby at an Alen with a representative Area 11. At a Site Area Emergency State Police are dispatched to pre traffic control points. State Police who staff traffic control units can be rea Area 11. Any contacts between State Pobte and a Duxbury unit would nee relayed through the EOC.
The Commonwealth has responsibility for the host school. Duxbury has ta l setive role in this activity. Dr. Kennedy wiD meet with the Needham 4 superintendent the week of April 16th. , c. Apri.! 12. IN REP.P Committee Comments Requests FEhiA comment on the lack of a signature page for State ; covering concept of operations as required by NUREG-0654, Element A.3. Contemed about the lack of progress in obuuning a host school. There is some doubt about whether Needham will agree to accept Duxbury studeras. Committee secommends designating the Reception Center as
- 2. yv =y location and expanding the search for a host school. l 3278/NUCul327 __
+. ETATE SUPPORT (Cont'd)-
Monhoring capability should be available to ensure that the se'.ooi childs
-1
-a l do;-not 3o into' the host school-with no way of knowir.g 6f they art
~
[ , { contaminated, This may make negotiations wi.a a host school celer, as weU. i I I I i C I i
)
l 3278/NUCL/1327 4
= , f, Most HOSPITAL '
v ... . Do the host bospitals have limited capability to handle contaminated in
- i a;
summarv of Prior Information There are 13 hospitals which have been designated as MS 1 hospitals by L* Massachusetts FEMA Guidance Memorandum MS 1,
- Medical S
[ one primary and one back up hospital be designated, with a minimurn of physician and one nurse who can supervise the evaluation and treatment contaminated injured patients, per hospital.
- b. AprD 1990 Update The following is an updated list of MS 1 hospitals:
Cardinal Cushing Hospital Tobey Hospital Brockton Quincy Hospital Wareham Falmouth Hospital Quin:y Falmouth Goddard Memorial Stoughton St. Lukes Hospital New Bedford Framingham Union Haspital Brockton Hospital Framingham Monon Hospital Brockton
- Taunton Chuhon Memorial Hospital Jordan Hospital Fall River Plymouth Mass. General Boston The Commonwealth has gone beyond the number of hospitals requi planning standad The capa:ity at any given hospital for handling contaminated injured patients will vary based on the circumstances (e.g., number of doc .
numter of nurses, type of injury, type of contamination, other medical emergencies, etc.)- Providing a meutingful number may be impossible due to number of assumptions. On the other hand, hospitals would handle this sit just like any other. If the situation exceeds a hospital's capability or . other hospitals assist through mutual aid This question concems patients both conta:ninated and injured. People who are just contaminated would care of at the decontamination center. c. AnrD 12.1990 R'GtP Comminee Comment Issue closed 3278/NUCU1327
-7
..._, M$itRARY EVACUA410N -,j.. -
6 During the tk jAa of the beach and schooh what will happen to other residents? Will ', h thete be dongution during evacuation?
- n. Summary of Prior Information The Evacuation Tirne Estimate (ETE) did consider voluntary evacuation. The ETE estima;es approxirnately 25% of the population evacuates voluntarily.
b, Anril 1990 Undate 1 Evacuating only the beaches and schools would be a precautionary protectiv action. The purpose is to remove these groups before there is a real need to do so ! based on protective action limits, in effect this gets a head start on any sub evacuation of the remaining population should it be necessary. Any residents who are inclined to evacuate at this early stage may lengthen the time to perform , precautionary evacuation of the beaches and schools but would lessen the evacuation time should a preventative evacuation protective action be necessa c. Atsril 12.1000 RERP Committee Comment issued closed. t t i i 3278/NUC1/1327 ._ .. -. .. -
i.; ...
- 7. ,
Is it cle at in the 25 that parents may pick op children at school? l t l Summarv of Prior Information l
)
The School Department implementing Procedures ha <e a number of references L allowing parents the ability to plck up children.
- b. Artil 12.1990 RERP Comminee Comment Issued closed.-
l l l l l l 1
., 3278/NUC1./1327 -9
o
. . v',: . SCHOOL DEPARTMFM RAblOS -
a < .. What Edison?: is tht status of the $chool Department's portable rakos b i a Summary of Pnor Information i The plan was to purci, se UHF radios and use the DPW freque I would be limited to emergency use only to allow actmal use ; DPW. The purchase was put on hold whDe CB radios were tested.
- b. April 1990 Update ,
)
i CB radios were tested and found to do the job. They have an 1 being the same as the ponables used in the lead and follow Dr. Kennedy has approved their use for this purpose Seven additional ponables - ' and two bue stations will be purchased by BECo. c. Antil 12.1990 RERP Committee Comment lssue will be closed when CB radios a e provided to 5:hools. I I i I l i l l J l 4 i s i .. I t 3278/NUCL/1327 'a j e "
l
. m tu1COMMUNICAMONS I q
- 9?
What is being done to keep communication with the bus drivers once buses le
- Duxbury?
i l a Summuy of Prior Information
.. 1 l
De bus convoy has two primary communications links, CB's and the j commurdcations. State Police Troop Stations and many cruisers monitor CB fo emergency traffic. South Shore REACT also monitors CB emergency channel 9 The Transportation Staging Areas have been station radios with the tr providers frequencies. Once the buses are out of range of the radios,th be direct communications but indirect conununications are possible.
- b. Anril 111990 RERP Comr.,ittee Comment issue will be closed once host school identified. .
l I; i l l l-l I i-i 3278/NUC1/1327 1 L , . _ 11 _ _ _ _ __ _______
POTA111UM IOD1DE z. 9,C.,
,10.:
Are we stockpiling potanium kdine? . a.
' Summary of Prior Infgg l The EOC has a sufficient supply of K3 for emergency workersI be issued to each emergency worker when dosimetry issued curTendy at EOC but will be moved to the nursing home.
- b. Aeril 1990 Undate The K] wul be snoved to the nursing home when tne procedure is '
the new location. c. April 12.1990 RERP Comminee Comment Issue will be closed when K1 is trartsferred to the nursing home. 1 i 3278/NUCU1327
.se s 1, q ,. EPECI AL NFFhs $UltVEY I 1.
;What is the status of the survey being dorw for special needs peop '
- a. Summary of Prior Informelon Chadwick, Martin and Bailey Consultants conducted a sp .
survey provides numbers of people but not names. Chief O special town survey to obtain names and addresses,
- b. Antil 1990 Unh It is possible to obtain a phone book which is Listed by teleph than by name for conducting a telephone survey. However ,
umbers unlist would not be included. he possibility of obtaining a list of D numbers without names has been investigated. It is possi generated list of telephone numbers specific to the Duxbury you pay by the quantity and there is no guaramee of getting ev Obviously both these methods would involve a time consummg e Initial indications are that the questions fall beyond the albwa Town Ce. is. This will be verified. t-i Another possibility is a separate mailing. The problem in the p has been the lack of response p ! c. April 12.1090 RERP Comminee Comny:nu The consensus recommendation is to suncy various organ generate a list rather than the blanket approa:h Even various tow could be asked who they know who may fa'l into oneit of the is important to emph size the strict confiden:e of the informa its use is for emergencies (i.e., fires and hazardous materia incidents). Individual calls to the generated names sh ould be conducted so pc.ople can provide their own specific information and f know. A news article on the front page of local papers ca important the information is no Duxbury. The latch key children need to be identified as well.
.7 a. . . . - ,, STATE COMMLMICATION PROB 1tMS . 1 12 What about the lack of commutucation with the $ tate? What is th Town of adequate committnmt of personnel resources by the Staie? e Summary of Prior 1rtfor nation Were awaitirg Exercise Repon,
- b. Acril 1990 Undate l
The exercise repon is at FEMA Headquartars receiving a detailed r deficiency repon was issued in February. A renxdial exercise to dem objectives has been tentatively scheduled for mid May. The exe likely be issued after the remedial so that the remedial's results ma c. Acril 12.1990 RERP Commhtee Comment Open until Remedial Exercise conducted and deficiency cleared. l I l 1 I 1 l i
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1 l l 3278/NUC1J1327 n _ ..
$1REN PROCEDURE '
,t,;..', , .
13.
- .instructions Wha: is the.corftet prooteurt with the sirens? Why do on use of sirens?
a.' Summary of hinr Informulan he old procedure require the. Commonwealth to motify D setion recommendations and siren activation through M the tirneliness of this information, MCDA Framingham directly, ury will n b. Arril 12.1%0 RERP Comminee Comm;nt o l i 1-l l j: 3278/NUClJ1327 15-
. . TRADGNG 14.
- 1. ht is the status of trairdng of our penonnelin procedures and trairung with equipm 6: Summary of Prior Information in 1989 RERP training was provided to 285 people in Duxbury. as follows:
Fire Department 34 Os\w%n Police Department st. e p a 6 ( 44 f DPW 34 Q g* l Harbormaster 4 C Conservation Department 14 Council on Aging Health Departmem 9 2 Nursing Home 3 School Department Day Care Centers 86 3B EOC Administrative $ttif __11 Total 285
'The training consists of an overview and details related to specific functions.
Training is conducted annually.
- b. Apri) 1000 Undate Chief O'Neil is in the process of scheduling training for 1990. Five trairung sessions for new employees have already been scheduled for April.
- c. April 12.1900 RERP Comminee Comment item closed except for Nursing Home and School Department training which is low. Anempt to obtain bener anendance during this year's trauung i
3278/NUCLJ1327
EMMGENCY PUBUC INFORMATION MATERIAL
- i. . _
15c Do we have Dyen and posten? Where are they? Where ar
'are they not posted?-
a Summarv of Prior information Emergency signs, Oyers and posten were scheduled to be co by early April.
- b. Antil 1990 Undate 1 All material has been distributed to the various facilities with seasonal locations (camps, golf counts, yacht clubs, historical bu they have opened for the season. Even those should ben .done in Individual facilities / departments are responsible for posting th l distributed include:
! 1,
- Shelter Sirm. Distributed to schools, pool, library, old Town Ha Town Hall.
1 . 2 Sheher Flyers population. Distributed to the Conservation Adnunistrator fo
- 3. Recemion Center Flyers.
Contained in all Shelter Center Lits located at schocls, new Town Hall, pools and library. For the beach popu l- have been provided to the Conservation Adnunistrator. 4. Emergency Public information Placards These have been disuibuted to all public buildings (except as noted earlier) including schools, p Town Hall, library, pool, Post Office, Harbormaster, and Art Mus c. Acril 12.1990 RERP Committee Comments Need all shelter signs to be posted. lasue raised concerning the need to update the Emergency Booklet. 3278/NUCU1327 *~
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- - ^
.,._4
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MUC INFORMAT10N M ATERIAL FOR TRAN$tFNTS
-16.
i s How do tramient peopic bom out of town how where to go? (Rel ix a
\.? Summuy of Prior Informatio_n See number 15.
l b. April 12.1900 RERP Committee Comment included in Number 15, close issue. l
.j 1
l l-i L t-l -. , 1 l 3278/NUCL/1327 ie
IP stFV1110Ns .c - s 4 17. How come the Schools and the School Committee only have the fdth IP when we are on the seventh lPT
- a. $mnmary of Prior information Situation resulted from the large number of changes just prior to the exercise. An index would be beneficial.
- b. AnrD 1990 Undate An index will be developed to identify the latest revision of each plan / procedure.
In addition, a controlled copy list will be developed to identify who receives and maintains copies of the plans /procedults. This will aid in ensuring the appropriate individuals receive updates. This will be accomplished when the administrative'- assistant is hired. c. Aoril 12.1990 RERP Committee Comment issue will be closed when index developed. 3278/NUCL/1327 to . . . ,,
f' > r
;n fr#'* -
I
<,'. 2 ROAb CAPAC7TY 18.'
What is traffic capacity of roads? a. Summuv of Print Information h trdic capacity.of the Duxbury roads is conservatively average of 1297 vehicles per bour, b. April 12.1990 RERP Comnence Commeni i i Issue closed i L i
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I l-3278/NUCul327
ye: ( Q p
- ol,g. ,
THE C MM NWEALTH SF MASSACHUSETTS EXECUTIVE DEPARTMENT g,ejk{D
; CIVIL DEFENSE AGENCY AND OFFICE OF EMERGENCY PREPAREDNESS b
400 WORCESTER ROAD /
-{N '
P.O. BOX 1496 FRA MINGHAM. M ASS.017014317 .. MICHAEL S. DUKAKIS ROBERT J. BOULAY 00VERNOR DIRECTOR July 7, 1990 - RECEIVED Jul. 9 1990 Thomas J., Groux Town Manager *0WN Of OUXDURY 878 Tremont Street a0A M w m Duxbury, Massachusetts 02332
Dear Mr. Groux:
I am writing in reference to your letter of June 8. We are very interested in knowing the status of a proposed meeting-between Duxbury and Needham officials regarding provision of
-. host schools for' students from Duxbury and Marshfield in case of an accident at Pilgrim Nuclear Power Station. We are eager to i solidify plans to ensure the safety on the school children from both towns. In fact, 13 of the 35 towns surrounding the
'Wellesley Reception Center that were polled in May responded +
favorably to our request to provide host schools for the children of Marshfield'and Duxbury. We need to know if the Town of Needham is committed to providing host facilities for these children so that we may respond to the other towns that have offered-to participate in 1 planning. : Please contact.me at your earliest convenience about this ; matter so that we may resolve this outstanding public safety ' issue. ' i co Sin / r sty,
+
Robert % ulay s Director ' % cc: Secretary Charles V. Barry, Executive Office of Public Safety Abdul Hamadeh, Duxbury Board of Selectmen . Chief Carl O'Neil, Duxbury Civil Defense Director Daniel McGonagle, Marshfield Civil Defense Director Ron Varley, Boston Edison Company Deputy Director John L. Lovering, MCDA Buzz Hausner, Director NSEPP, MCDA}}