ML20202J162

Rev 1 to Procedure CPP-002, Correspondence Control

ML20202J162
Person / Time
Site:	Comanche Peak
Issue date:	01/07/1986
From:	Hansel J, Ross G EVALUATION RESEARCH CORP.
To:
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References
CPP-002, CPP-2, NUDOCS 8607170034
Download: ML20202J162 (6)

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G' EVALUATION RESEARCH CORPOU' FORINFORh1ATl0! !L COMANCHE PEAK RESPONSE TEAM PROJECT PROCEDURE FOR QA/QC ISSUE-SPECIFIC ACTION PLANS PROCEDURE NO: CPP-002 REVISION NO: 1 ISSUE DATE: 01/07/86 O CORRESPONDENCE CONTROL

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Prepared by: Date:

Approved by: Date: / - I- 78 On-Site QA Representative Approved by: Date: / 7 //,

QA/ Review Team Liader /

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/ CPP-002 Revision: 1

'O g 1.0 PURPOSE The purpose of this procedure is to establish the methods and responsibilities for the receipt, distribution and control of incoming and outgoing correspondence.

2.0 APPLICABILITY This procedure applies to correspondence received or generated by the QA/QC Review Team at the Comanche Peak Steam Electric Station.

3.0 REFERENCES

3.1 CPP-004, " Project Working Files."

4.0 GENERAL 0

The effective control of documents, e.g., telexes, teletypes, telecopies, telephone memorandums, meeting minutes, etc., ensures that appropriate personnel receive information relative to QA/QC Review Team activities in a timely manner. Should superseding information be obtained or distributed, established measures ensure that the recipients of the previously controlled correspondence are in receipt of the latest information.

Furthermore, outgoing correspondence undergoes a final review to ensure that it is complete and exemplifies the quality of work by the QA/QC Review Team. ,

4.1 Responsibilities 4.1.1 QA/QC Records Administrator The QA/QC Records Administrator is responsible for the receipt and distribution of QA/QC Review Team correspondence received at the Records Center in accordance with this procedure.

4.1.2 QA/QC Review Team Members

'QA/QC Review Team members shall comply with the requirements of this procedure.

4.2 Policy Documents entering into or issued from the QA/QC Review Team shall be via a central records receipt and control point administered by the QA/QC Records Administrator.

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In,) 5.0 PROCEDGRE I

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5.1 Ja_ coming Correspondence 3 Tih QA/QC Records Administrator ensures that correspondence received at the QA/QC Records Center is processed by:

Forwarding unopened correspondence and documents marked " PERSONAL," or " CONFIDENTIAL." or otherwise recognized as personal to the addressee.

Opening and marking all other QA/QC Review Team correspondence to indicate the date it was received.

Assigning the next consecutive Incoming Correspondence Log Number to the correspondence e.g., 001, 002, etc., and completing an Incoming Correspondence Log similar to Attachment 6.1.

Forwarding a copy of the correspondence to the addressee and making any additional distribution or routing as required.

, Filing the original of the correspondence in the

,-s, appropriate sub-file consistent with the the Action Plan File Index prepared in accordance with

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Reference 3.1.

Project related correspondence that was inadvertently

._ delivered directly to the addressee, or erroneously identified as "Fersonal" shall be forwarded to the QA/QC Records Administrator by the recipient for processing in accordance with this procedure.

5.2 Outgoing Correspondence

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After obtaining any necessary reviews and approvals, the

, originator delivers the signed, dated, and uniquely identified outgoing correspondence and any attachments to the QA/QC Records Administrator for distribution and control.

A unique number shall be assigned to all outgoing correspondence as indicated below:

, QA/QC RT - XXXX 3 or 4 digit consecutive number The originator should also denote any distribution required and any applicable Issue-Specific Action Plan numbers.

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CPP-002

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5.0 PROCEDURES (Cont'd) w Subsequently, the QA/QC Records Administrator:

Reviews the correspondence for completeness including correspondence number, file location, signature, date, and sequence / completeness of attachments or enclosures.

d Completes the Outgoing Correspondence Log. l Copies the correspondence, makes distribution, l and retains it in the appropriate file as identified on the correspondence. i 1

6.0 ATTACHMENTS 6.1 Incoming Correspondence / Document Log Sample

6.2 Outgoing Correspondence Log Sample s

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- CPP-002 Revision: 1 Page 1 of 1 7x i ') ,

INCOMING CORRESPONDENCE LOG

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