ML20126D583
| ML20126D583 | |
| Person / Time | |
|---|---|
| Site: | 05000000, Waterford |
| Issue date: | 10/29/1979 |
| From: | EBASCO SERVICES, INC. |
| To: | |
| Shared Package | |
| ML20125A430 | List:
|
| References | |
| FOIA-84-426, FOIA-84-449, FOIA-84-A-55, FOIA-84-A-65 QAI-9, NUDOCS 8506150144 | |
| Download: ML20126D583 (9) | |
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QUALITY ASSURANCE INSTRUCTION QAl NO.
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JG FOR WFORMATION OW 1.0 PURPOSE The purpose of this instruction' is to delineate guidelines for the collection, handling and review of Construction-Installation QA Records and their trans-mittal to the Ebasco QA Records Supervisor for permanent storage.
2.0 SCOPE This instruction applies to all those safety-related QA records generated by the contractors performing safety-related activities at the Waterford site, and also to those Ebasco Construction and QC activity records which do not receive an independent review within the respective department responsible for this activity.
3.0 REFERENCE DOCUMENTS 3.1 Ebasco QA Program Manual 3.2 ANSI N45.2.9 3.3 Quality Assurance Instruction No QAI-l 4.0 ATTACHMENTS 4.1 Form QAI-9.1 " Construction-Installation Documentation Review Checklist /
Transmittal" 4.2 Form QAI 9.2 " Construction-Installation Records Deficiency" 4.3 Attachment "A" - Record Removal Sign Out & In Sheet 5.0 DEFINITIONS 5.1 Quality Assurance Records - QA Records are those records which provide documentary evidence of the quality of items and activities affecting quality. Quality Assurance Records may be either the original or a re-produced copy.
5.2 Safety-Related Item - Any item designated by Ebasco Engineering, in ac-cordance with the guidelines established by the Ebasco Licensing Depart-ment, to be Safety Class 1, 2, 3, Seismic Category I or electrical Class IE and any other items as designated by the Licensing Department and in-dicated as safety-related in the PSAR of FSAR.
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Construction-knstallationRecords-Thosedocumentsrelatingtosafety-5.4 related activities performed by site contractors.
6.0 RESPONSIBILITIES 6.1 It shall be the responsibility of the Site QA Supervisor to assure that contractors submit the required QA records in accordance with their re-spective procedures.
6.2 The Site QA Engineer shall oversee the implementation of this procedure and coordinate the personnel and resources required to satisfy the re-quirements of this procedure.
6.3 The QA Liaison Engineers shall provide technical input as to the accepta-bility of the infor; nation provided on the QA records submitted.
6.4 The QA Liaison Assistants, when staffed, are responsible for perform-ing the review of the documentation as delineated herein. They shall be responsible for the preparation of checklists identifying the contractor's records required for a particular setivity or item. This shall be accom-plished by referring to the respective construction and inspection proce-dures which address that activity and dssuring that all applicable documents are included in the checklists'.
If not staffed, this function shall be performed by the QA Liaison Engineers.
7.0 PROCEDURE 7.1 Receipt and Handling of Records Prior to Transmittal to the QA Records Vault Contractors shall submit their completed QA records in accordance with their applicable records turnover procedure, contract requirements, speci-fications, and purchase orders. All records shall be transmitted by means of a transmittal letter. Upon receipt of QA records the assigned clerk (s) shall perform the following:
7.1.1 Review the transmittal letters against the documents received and verify that all documents as listed on the transmittals are in-cluded in the transmittal package. A listing of all incorrect trans-mittals shall.be maintained.
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JG 7.1.2 Maintain logs of all transmittals received for each separate con-struction activity as designated by the Site QA Engineer.
7.1.3 Prepare a documentation package by attaching the Installation-Construction Documentation Review Checklist Form No QAI-9.1 as designated and prepared by the records reviewer to the package folder in a conspicuous and readily accessible location. The appropriate documents as listed on the checklists shall be se-curely attached to the folders in the order they appear (as far as practical) on the checklist.
Each folder shall be appropriately identified and described as designated by the reviewers by having a label affixed to it with a descriptive title identifying the construction activity or item.
7.1.4 The records shall be stored in the ' designated fire rated locking file cabinet or in the temporary uncontrolled storage area in the QA vault when not in use by the reviewer (s) or the assigned clerk (s).
7.1.5 Personnel other than the reviewers who have a need to remove records from the file cabinet shall sign out or in on the Docu-mentation Removal Sign Out & In Sheet Attachment "A".
Authori-zation for record removal shall' be obtained from the Site QA Engineer. All personnel shall return "in-process" documentation to the designated storage areas at the end of each shift.
7.2 Review of Records Installation-Construction records shall be reviewed to applicable pur-chase order item, contract, specification, procedure, and code require-ments and their acceptability and status determined by. verifying that records meet the requirements as stipulated therdn The reviewers shall perform the followingt N,'
7.2.1 Prepare the Installation-Construction Documentation Review Check-list and Transmittal, Form No QAI-9.1.
Verify that the documentation packages have been properly pre-l pared and include the required documentation and appropriate identification.
Assure that corrections to document transmittals are obtained.
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Perform and document their review of the documentation package by verifying the following:
7.2.1.1 Completeness,- Assuring that all information and data as required by procedure, specification, code and contract tuve been entered in the spaces provided in the documents.
7.2.1.2 Accuracy of Content - Assuring that quantitative and qualitative data meet the criteria established by the applicable code, standard, specification, procedure, and contract. This information shall reflect satis-factory accomplishment and completion of all elements (scope) of the respective activity.
7.2.1.3 Proper Form - Assuring that the correct approved document (form) is completed and submitted as required by the ap-plicable procedure revision at the time of accomplishment of the activity. Also, the information and data submitted shall be expressed and entered in the arrangement (order) as required by specification, procedure, code, and con-tract requirements.
7.2.1.4 Traceability - Assuring that documents provide unique and sufficient information to relate the specific document to the activity documented as well as cross referencing other documents (i.e., drawings), as may be stipulated by re-q uirements. Also, the content shall provide for identi-fying the material or item parc number, serial number, or other identification as may be required by procedure, specification, code, or contract.
7.2.1.5 Legibility - Assuring that all the information and data can be easily and resdily discerned without having to guess. The information shall be reproducible by means of xeroxing with a nigh degree of resolution maintained by the xeroxed copy. Documents whieb may be questionable as to their legibility shall be brought to the attention of the Site QA Engineer.
7.2.1.6 Authenticity - Assuring that all required signatures and dates are affixed and correct.
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JG 7.2.2 When the reviewers have verified that all of the above requirements have been satisfied the document (s) shall be stanped with the re-viewer's controlled QA stamp and dated. The stamp shall be af fixed on a location where information is not obliterated. The review section of Form QAI-9.1 shall then be completed and the reviewer's signature and date affixed on the checklist when all of the docu-ments listed in the checklist have been reviewed.
7.2.3 Deficiencies detected during the review of documentation shall be documented on Form No QAI-9.2 and submitted to the Site QA Engi-neer for further processing.
A copy of the deficiency shall be inserted in each document package affected. When satisfactory corrections are obtained the deficien-cies shall be removed and maintained in logs. Corrections to docu-ments shall be performed in accordance with the contractors' proce-dures. The guidelines of Section 3.2.6 of ANSI N45.2.9 shall be followed. Correctionk to minor errors which can be readily and ac-curately verified may be provided by reviewers: 1.e., incorrect or missing dates. Records with poor legibility but which can be read (information is discernable) may be duplicated by the reviewers.
The record duplicated and the duplicate shall be maintained together.
The reviewer shall enter a statement on the duplicated record certi-fying the authenticity of the duplication and provide unique traces-bility between the records.
When all errors have been resolved and corrected and it has been determined that the status of the documentation package is complete and acceptable as indicated by completion of the review section of Form No QAI-9.1, the package shall be stamped with the word " Closed" on the outside cover and the reviewer's signature and date affixed.
The documentation folders shall then be forwarded to the Site QA Engineer for processing to QA Records.
Should it become necessary to insert supplemental information into folders which have been closed, or make corrections, Form QAI-9.1 shall be supplemented or a new form completed as necessary and re-viewed as per the steps delineated above. All corrections or sup-piements shall be signed and dated by the individual making the correction (s).
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7.3 Disposition of Installation-Construction QA Records Once' completed, documentation packages shall be transmitted to the QA Re-cords Supervisor. Form QAI-9.1 shall be utilized as a transmittal letter and a record of the reviewer's documentation review. Receipt of the trans-mittal letters shall be acknowledged and a copy returned to the Site QA Engineet.
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4AI-9.1-3 CGCTRUCTION INSTALIATION RECORDS REVIEW & TRANSMITTAL To:
Quality Assurance Documents / Records Supervisor No.
From: Site Quality Assurance Engineer Sheet of Date:
Prepared By:
Transmitted herewith are the completed reviewed documents for Centract Activity Review Status Reference Document Title No. of No 41) so (2) No (3)
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Date-Please acknowledge receipt and acceptance and return a copy to sender.
Remarks:
ACCEPTED NOT ACCEPTED ACENOWLEDGEMDfT:
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