ML20126D572
| ML20126D572 | |
| Person / Time | |
|---|---|
| Site: | 05000000, Waterford |
| Issue date: | 10/06/1981 |
| From: | EBASCO SERVICES, INC. |
| To: | |
| Shared Package | |
| ML20125A430 | List:
|
| References | |
| FOIA-84-426, FOIA-84-449, FOIA-84-A-55, FOIA-84-A-65 QAI-9, NUDOCS 8506150141 | |
| Download: ML20126D572 (22) | |
Text
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QUALITY ASSURANCE ENGINEERINt PA:s 1
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QUALITY ASSURANCE INSTRUCTION g
QAl NO.
9 gogg c f 6sSsNO DaTs JATERFORD SES - UNIT NO. 3
" - '" tC,^'j s 10/6/81 inLa a r eLic a si.s ase6acss issus or REVIEW AND !!ANDLING OF CONSTRUCTION - INSTALLATION RECORDS 10/29/79 asy o apenovao 1
e l.0 PURPOSE The purpose of this instruction is to delineate guidelines for the collection, handling and review of Construction-Installation QA Records and their trans-mittal to the Ebasco QA Records Supervisor for permanent storage.
2.0 SCOPE This instruction applies to all those safety-related QA records generated by the contractors performing safety-related activities at the Waterford site, and also to those Ebasco Construction and QC activity records which do,not receive an independent review within the respective department re,sponsible for this activity.
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.s' 3 3.0 REFERENCE DOCUMENTS e
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3.1 Ebasco QA Program Manual p...
3.2 ANSI N45.2.9 g
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QualityAssurance.Idy*t 3.3 tion
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4.0 ATTACHMENTS
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4.1 Form QAI-9.1-A " Construction-Installation Records Review & Transmittal Form QAI-9.1-B " Construction-Installation Records Review & Transmittal Continuation Sheet 4.2 Form QAI-9.2 " Construction-Installation Records Deficiency" 4.3 Attachment "A"
& "B" - Record Removal Sign Out & In Sheet (Attachment"B"For Start-Up Work Area)
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I 5.0 DEFINITIONS i'
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5.1' Quality Assurance Records - QA Records are those records which provide I
documentary evidence of the quality of items and activities affecting i
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quality. Quality Assurance Records may be either the original or a reproduced copy.
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Safety-Related Item - Any item designated by Ebasco Engineering, in 5.2 accordance with the guidelines established by the Ebasco Licensing Department, to be Safety Class 1, 2, 3, Seismic Category I or electrical Class, IE and any other items as designated by the Licensing Department and
. indicated as safety-related in the PSAR of FSAR.
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QUALITY ASSURANCE lHSTRUCTION QAl NO.
9 dosatt wassNO Qafs WATERFORD SES - UNIT NO. 3
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g-s 5.3 Safety-Related Service - Any service performed that directly or indirectly affects the quality of a safety-related item.
5.4 Construction-Installation Records - Those documents relating to safety-related activities performed by site contractors and Ebasco Force Account.
6.0 RESPONSIBILITIES 6.1 It shall be the responsibility of the Site QA Supervisor to monitor the contractors submittals of required QA records in accordance with their respective procedures.
6.2 The QA Site Supervisor and/or the-Start-Up Engineer or his designee shall oversee the implementation of this procedura and coordinate the personnel and resources required to satisfy the requirements of this procedure.
3 6.3 The QA Liaison Engineers or QA Engineers shall provide technical input as to
- h. Q the acceptability of the information provided on the QA records submitted,
&d when requested.
6.4 The QA Record Reviewers, when staf fed, are responsible for performing the review of the documentation as delineated herein. They shall be, responsible for the preparation of checklists identifying the contractor's records required for a particular activity or item. This shall be accomplished by referring to the respective construction and inspection precedures which address that activity and assuring that all applicable documenen are included in the check-lists.
If not staffed, this function shall be performed by the QA Liaison Engineers or QA Engineers.
h 7.0 PROCEDURE i
Receipt and Handling of Construction Installation Recorfs i
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Contractors shall submit their completed QA records in accordance with their applicable records turtiever procedure, contract requirements, specifications, and purchase orders. All records shall be transmitted by means of a trans-mittal letter. Upon receipt of QA records the assigned clerk (s) or reviewers I
shall perform the following:
1 7.1.1 Review the transmittal letters against the documents. received and
' verify that all documents as listed on the transmittals are included i
!inthetransmittalpackage. A listing of all incorrect transmittals shall be sinintained.
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BEO QUALITY ASSURANCE INSTRUCTION QAl NO.
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7.1.2 Maintain logs of all transmittals received for each separate construction activity as designated by the Section Lead.
7.2 Review of Records Installation-Construction records shall be reviewed to applicable purchase order item, contract, specification, procedure, and code requirements and their acceptability and status' determined by verifying that records meet the requirements as stipulated therein. The reviewers shall perform the following:
Perform and document their review of the documentation package by verifying the following:
i 7.2.1 Completeness - Assuring that all information and data as required by procedure, specification, code and contract have been entered in the spaces provided in the documents.
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7.2.2 Accuracy of Content - Assuring that quantitative and qualitative
<r data meet the criteria established by the applicable code, standard, specification, procedure, and contract. This information shall reflect satisfactory accomplishment and completion of all elements (scope) of the respective activity.
7.2.3 Proper Form - Assuring that the correct approved document (forn) is completed and submitted as required by the applicable procedure revision at the time of accomplishment of the activity. Also, the information and data submitted shall be expressed and entered in the arrangement (order) as required by specification, procedure, code and contract requirements.
7.2.4 Traceability - Assuring that documents provide unique and sufficient information to relate the specific document to the activity documented 5
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as well as cross referencing other documents (i.e., drawings), as may
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be stipulated by requirements. Also, the content shall provide for identifying the inaterial or item part number, serial number, or other 3
identification as may be required by procedure, specific,ation, code i
or co'ntract.
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QUALITY ASSURANCE INSTRUCTION QAI NO.
9 LEGENO DATE AJECT WATERFORD SES - UNIT No. 3
" " '","df"I,E 10/6/81 AppLIC ABLE REPL ACES IS8WE OF Tf ?LE REVIEW AND HANDLING OF CONSTRUCTION-INSTALLATION RECORDS l_0/39/79 nEv
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7.2.5 Legibility - Assuring that all the information and data can be casily and readily discerned without having to guess.
The information shall be reproducible by means of xeroxing with a high degree of resolution maintained by,the xeroxed copy.
Documents which may be questionable as to their legibility shall be brought to the attention of the Site Super-visor.
7.2.6 Authenticity - Assuring that all required signatures and dates are affixed and correct.
7.2.7 Deficiencies detected during the review of documentation shall be documented on Form QAI-9.2 and transmitted to the respective construc-tion department or organization for corrective action.
A copy of the deficiency shall be inserted in each document package affected. When satisfactory corrections are obtained the deficiencies shall be removed and maintained in logs.
Corrections to documents
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NN' shall be performed in accordance with the contractor's procedures.
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The guidelines of Section 3.2.6 of ANSI N45.2.9 shall be followed.
Corrections to minor errors which can be readily and accurately verified may be provided by reviewers; i.e.,
incorrect or missing dates. Records with poor legibility but which can be read (informa-tion is discernable) may be duplicated by the reviewers.
The record
, duplicated and the duplicate shall be maintained together.
The reviewer shall enter a statement on the duplicated record certifying the authenticity of the duplication and provide unique traceability between the records.
7.2.8 When the reviewers have verified that all of the above requirements have been satisfied the document (s) shall be stamped with the re-viewers controlled QA stamp and dated. The stamp shall be affixed on a location where information is not obliterated. The review l
section of Form QAI-9.1-A & 9.1-B shall then be completed and the reviewer's signature and date af fixed on the checklist when all of the documents listed on the forms have been reviewed.
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determined that the status of the documentation package is completa and acceptable as indicated by completion of the review section of g
Form No. QAI-9.1-A and 9.1-B, the package shall be stamped with the l
word " Closed" on the outside cover and the reviewer's signature )nd date affixed. The documentation folders shall then be forwarded to the QA Records Supervisor.
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QUALITY ASSURANCE' INSTRUCTION QAl NO.
9 tOJECT LEGEND QATE WATERFORD SES - UNIT NO. 3
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/f G 7.3 Receipt and Handling of Records Prior to Transmittal to the QA Records Vault 7.3.1 Prepare the Construction-Installation Records Review & Transmittal, Form No. QAI-9.1-A and QAI-9.1-B as necessary.
Verify that the documentation packages have been properly assembled and include the required documentation and appropriate identification.
Assure that corrections to document transmittals are obtained.
7.3.2 Prepare a documentation package by attaching the Installation-Construction Records Review & Transmittal Form No. QAI-9.1-A and 9.2-B as designated and prepared by the records reviewer to the package folder in a conspicuous and readily accessible location.
The appropriate documents as listed on the forms shall be securely attached to the folders in a chronological, sequential and/or topical order as applicable.
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Each folder shall be appropriately identified and described as designated by the reviewers by having a label affixed to it with a descriptive title including the SUS No. when applicable identify-ing the construction activity or item.
7.3.3 Completed permanent records shall be stored in the designated fire
. rated locking file cabinet. Except when in process, they may be stored in a regular type file cabinet as long as another copy exist at a different location.
7.3.4 Personnel other than the reviewers who have a need to remove records from the file cabinet shall sign out or in on a Document Removal l
Sign Out & In Sheet. All personnel shall retum "in-process"theendofeaclh documentation to tne designated storage areas at shift.
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i Should it become necessary to insert supplemental information into
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folders which havelbeen closed, or make corrections, Form QAI-9.1-A l
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and 9.1-B shall be { supplemented or a new form completed as necessary and reviewed as per the steps delineated above. All corrections or supplements shall be signed and dated by the individual making the
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7.4 Disposition of Installation-Construction QA Records Once completed, documentation packages shall be transmitted to the QA Records Supervisor. Form QAI-9.1-A and 9.1-B shall be utilized as a transmittal letter and a record of the reviewer's documentation review.
Receipt of the transmittal letters shall be acknowledged and a copy returned to the sender.
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- QUAllTY ASSURANCf ENGINEERING.
CONSTRUCll0N-INSTALLATION RECORDS l
DEFICIENCY REPORT
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Date of Report SUS No.
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Reviseer 5& 5 g' f f Activity hh Decament Member er Identificaties Reasse for Rejecties
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QUALITY ASSURANCE ENGINEERING j
g-DOCUMENTATION REMOVAL SIGN OUT AND IN SHEET i
REMOVED RETURNED DOCUMENTATION UAfE BY DATE BY By By D.C.
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l QAI-9 Attachment "A" me
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DOCUMENT SIGN-0UT SHEET
.4ENT RDiOVED FROM FILES NAME DATE OUT DATE IN 1
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QUALITY ASSURANCE ENGINEERINt past 1
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QUALITY ASSURANCE INSTRUCTION FOR WFORMATWN W gm no.
9 pmOJECT 6EGENQ QATE WATERFORD SES - UNIT NO. 3 a - 'l,0jc,^Tas 10/6/81 YtT6E A PP65C A si.E R E PbAC ES ISSUE OF REVIEW AND HANDLING OF CONSTRUCTION - INSTALLATION RECORDS 10/29/79
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1.0 PURPOSE Q
The purpose of this instruction is to delineate duidelines for the collection, handling and review of Construction-Installation QA Records and their trans-mittal to the Ebasco QA Records Supervisor for permanent storage.
2.0 SCOPE This instruction applies to all those safety-related QA records generated by the contractors performing safety-related activities at the Waterford site, and also to those Ebasco Construction and QC activity records which do not receive an independent review within the respective department responsible for this activity.
3.0 REFERENCE DOCUMENTS 3.1 Ebasco QA Program Manual 3.2 ANSI N45.2.9 3.3 Quality Assurance Instruction No. QAl-1 4.0 ATTACHMENTS 4.1 Form QAI-9.1-A " Construction-Installation Records Review & Transmittal Form QAI-9.1-B " Construction-Installation Records Review & Transmittal Continuation Sheet 4.2 Form QAI-9.2 " Construction-Installation Records Deficiency" 4.3 Attachment "A"
& "B" - Record Removal Sign Out & In Sheet (Attachment"B"For Start-Up Work Area) 5.0 DEFINITIONS 5.1 Quality Assurance Records - QA Records are those records which provide documentary evidence of the quality of items and activities affecting quality. Quality Assurance Records may be either the original or a reproduced copy.
5.2 Safety-Related Item - Any item designated by Ebasco Engineering, in accordance with the guidelines established by the Ebasco Licensing Department, to be Safety Class 1, 2, 3, Seismic Category I or electrical Class IE and any other items as designated by the Licensing Department and indicated as safety-related in the PSAR of FSAR.
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QUALITY ASSURANCE INSTRUCTION QAl NO.
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5.3 Safety-Related Service - Any service perf WT or indirectly affects the quality of a safety-related item.
5.4 Construction-Installation Records - Those documents relating to safety-related activities performed by site contractors and Ebasco Force Account.
6.0 RESPONSIBILITIES 6.1 It shall be the responsibility of the Site QA Supervisor to monitor the contractors submittals of required QA records in accordance with their respective procedures.
6.2 The QA Site Supervisor and/or the Start-Up Engineer or his designee shall oversee the implementation of this procedure and coordinate the personnel and resources required to satisfy the requirements of this procedure.
6.3 The QA Liaison Engineers or QA Engineers shall provide technical input as to the acceptability of the information provided on the QA records submitted, when requested.
6.4 The QA Record Reviewers, when staffed, are responsible for performing the review of the documentation as delineated herein. They shall be responsible for the preparation of checklists identifying the contractor's records required i
for a particular activity or item. This shall be accomplished by referring to l
the respective construction and inspection procedures which address that I
activity and assuring that all applicable documents are included in the check-l lists.
If not staffed, this function shall be performed by the QA Liaison
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Engineers or QA Engineers.
l 7.0 PROCEDURE l
7.1 Receipt and Handling of Construction Installation Records l
Contractors shall submit their completed QA records in accordance with their l
applicable records turnover procedure, contract requirements, specifications, l
and purchase orders. All records shall be transmitted by means of a trans-mittal letter. Upon receipt of QA records the assigned clerk (s) or reviewers shall perform the following:
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7.1.1 Review the transmittal letters against the documents.re,ceived and verify that all documents as listed on the transmittals are included in the transmittal package. A listing of all incorrect transmittals shall be maintained.
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7.1.2 Maintain logs of all transmittals received for each separate construction activity as designated by the Section Lead.
7.2 Review of Records Installation-Construction records shall be reviewed to applicable purchase order item, contract, specification, procedure, and code requirements and their acceptability and status determined by verifying that records meet the requirements as stipulated therein. The reviewers shall perform the -
following:
Perform and document their review of the documentation package by verifying the following:
7.2.1 Completeness - Assuring that all information and data as required by procedure, specification, code and contract have been entered in the spaces provided in the documents.
7.2.2 Accuracy of Content - Assuring that quantitative and qualitative data meet the criteria established by the applicable code, standard, specification, procedure, and contract. This information shall reflect satisfactory accomplishment and completion of all elements (scope) of the respective activity.
7.2.3 Proper Form - Assuring that the correct approved document (form) is completed and submitted as required by the applicable procedure revision at the time of accomplishment of the activity. Also, the information and data submitted shall be expressed and entered in the arrangement (order) as required by specification, procedure, code and contract requirements.
7.2.4 Traceability - Assuring that documents provide unique and sufficient l
information to relate the specific document to the activity documented as well as cross referencing other documents (i.e., drawings), as may be stipulated by requirements. Also, the content shall provide for identifying the material or item part number, serial number, or other identification as may be required by procedure, specification, code or contract.
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QUALITY ASSURANCE INSTRUCTION QAl NO.
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7.2.5 Legibility - Assuring that all the information and data can be easily and readily discerned without having to guess. The information shall be reproducible by means of xeroxing with a high degree of resolution maintained by the xeroxed copy. Documents which may be questionable as j
to their legibility shall be brought to the attention of the Site Super-visor.
7.2.6 Authenticity - Assuring that all required signatures and dates are l
affixed and correct.
7.2.7 Deficiencies detected during the review of documentation shall be documented on Form QAI-9.2 and transmitted to the respective construc-I tion department or organization for corrective action.
A copy of the deficiency shall be inserted in each document package affected. When satisfactory corrections are obtained the deficiencies shall be removed and maintained in logs.
Corrections to documents shall be performed in accordance with the contractor's procedures.
l The guidelines of Section 3.2.6 of ANSI N45.2.9 shall be followed.
Corrections to minor errors which can be readily and accurately verified may be provided by reviewers; i.e., incorrect or missing dates. Records with poor legibility but which can be read (informa-tion is discernable) may be duplicated by the reviewers. The record duplicated and the duplicate shall be maintained together. The reviewer shall enter a statement on the duplicated record certifying the authenticity of the duplication and provide unique traceability between the records.
l 7.2.8 When the reviewers have verified that all of the above requirements have been satisfied the document (s) shall be stamped with the re-viewers controlled QA stamp and dated. The stamp shall be affixed on a location where information is not obliterated. The review section of Form QAI-9.1-A & 9.1-B shall then be completed and the reviewer's signature and date affixed on the checklist when all of the documents listed on the forms have been reviewed.
When all errors have been resolved and corrected and it has been determined that the status of the documentation package is complete and acceptable as indicated by completion of the review section of Form No. QAI-9.1-A and 9.1-B, the package shall be stamped with the word " Closed" on the outside cover and the reviewer's signature and date affixed. The documentation folders shall then be forwarded to the QA Records Supervisor.
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QUALITY ASSURANCE INSTRUCTION oHDGM@h QQ Q bis'88# ' C oicAras WATERFORD SES - UNIT NO. 3 neve ion 10/6/81 TITLE A p p blC a si.E nEPLACEssesuE OF REVIEW AND HANDLING OF CONSTRUCTION-INSTALLATION RECORDS
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7.3 Receipt and Handling of Records Prior to Transmittal to the QA Records Vault 7.3.1 Prepare the Construction-Installation Records Review & Transmittal, Form No. QAI-9.1-A and QAI-9.1-B as necessary.
Verify that the documentation packages have been properly assembled and include the required documentation and appropriate identification.
Assure that corrections to document transmittals are obtained.
7.3.2 Prepare a documentation package by attaching the Installation-Construction Records Review & Transmittal Form No. QAI-9.1-A and 9.2-B as designated and prepared by the records reviewer to the package folder in a conspicuous and readily accessible location.
The appropriate documents as listed on the forms shall be securely attached to the folders in a chronological, sequential and/or topical order as applicable.
Each folder shall be appropriately identified and described as designated by the reviewers by having a label affixed to it with a descriptive title including the SUS No. when applicable identify-ing the construction activity or item.
7.3.3 Completed permanent records shall be stored in the designated fire rated locking file cabinet. Except when in process, they may be stored in a regular type file cabinet as long as another copy exist at a different location.
l 7.3.4 Personnel other than the reviewers who have a need to remove records from the file cabinet shall sign out or in on a Document Removal l
Sign Out & In Sheet. All personnel shall return "in-process" l
documentation to the designated storage areas at the end of each shift.
l Should it become necessary to insert supplemental information into folders which have been closed, or make corrections, Form QAI-9.1-A and 91-B shall be supplemented or a new form completed as necessary and reviewed as per the steps delineated above. All corrections or supplements shall be signed and dated by the individual making the correction (s).
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83a4=m/6-M QUALITY ASSURANCE ENGINEERING paos 6 op 6 M
QUALITY ASSURANCE INSTRUCTION 9
QAl NO.
mR OJ E C T 6ESEND OaTE WATERFORD SES - UNIT NO. 3
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10/6/81 TsTha app 6scamLa map 6acas issus op REVIEW AND HANDLING OF CONSTRUCTION-INSTALLATION RECORDS l_0/29/79 nav o a em vso
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7.4 Disposition of Installation-Construction QA Records Once completed, documentation packages shall be transmitted to the QA Records Supervisor. Form QAI-9.1-A and 9.1-B shall be utilized as a transmittal letter and a record of the reviewer's documentation review.
Receipt of the transmittal letters shall be acknowledged and a copy returned to the sender.
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-QURlTT AS$URANCE ENGINEERitC.
CONST RUCfl0N -I NST ALL Afl0 N RECORDS DEFICl(NCY REPORT sneet-et Resort lie.
Date el tesort gg3 g Cliest er Freleet Centrast/ P.O.
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QUALITY ASSURANCE ENGINEERING DOCUMDi!ATION REMOVAL SICN OUT AND IN SHEET REMOVED RETURNED DOCINENTATION UA fE BY DATE BY Ev By D.C.
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DOCUMENT SIdN-OUT SHErr DOCLHENT RDt0VED FROM FILES NAME DATE OUT DATE IN
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