ML20195B549

Rev 22 to Administrative Procedure APA-ZZ-00400, Procurement of Parts,Supplies,Matls & Svcs

ML20195B549
Person / Time
Site:	Callaway
Issue date:	01/31/1997
From:	Jackie Jones UNION ELECTRIC CO.
To:
Shared Package
ML20195B524	List: ML20195B526 ML20195B530 ML20195B549 ML20195B558 ML20195B565 ULNRC-03916, Forwards Util 120-day Response to NRC GL 98-04, Potential for Degradation of ECCS & CCS After LOCA Because of Const & Protective Coating Deficiencies & Foreign Matl in Containment. Supporting Info,Encl
References
APA-ZZ-00400, APA-ZZ-400, NUDOCS 9811160168
Download: ML20195B549 (69)

Text

A 1 0# -u ATTACHMENT 4 APA-ZZ-00400

, Revision 22 December 11,1996 CALLAWAY PLANT

, ADMINISTRATIVE PROCEDURE APA-ZZ-00400 PROCUREMENT OF PARTS, SUPPLIES, MATERIALS AND SERVICES RESPONSIBLE DEPARThENT Materials WRITTEN BY Jessie L. Jones PREPARED BY Jessie L. Jones APPROVED BY dold

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DATE ISSUED /-31-9 7 This procedure contains the following:

Pages I through 30 Attachments 1 through 10 Tables through Figures I through 4 Appendices through CheckoffLists through This procedure has checkofflist(s) maintained in the mainframe computer.

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TABLE OF CONTENTS Section Pane Number  !

1. PURPOSE AND SCOPE., . ... . .. ... . .. . ..... . .. .. .. . ........1 l

2. DEFINI TI ON S . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 l

3. RESPONSIBILITIES. . . . . . . . . . . . . . ... ..... . . . . . .. .........2

4. INITIATING PROCUREMENT. , ...... . ... .... ... ...... . . . . . . . .6 l

S. PROCUREMENT...... . . . . . . . . . . . . . ... ... . . . ... .. . 19 l 1

6. BIDS AND PROPOSALS.... . . . . 20

7. PURCHASE ORDER CHANGES . .. .. . ...... . . ....... .......25

8. PROCUREMENTS FROM OTHER UTILITIES.. ..... .. .... .. . 25

9. PROCUREMENT ACTIVITIES BY OUTSIDE ORGANIZATIONS. . . . .. . . . .... .... ..... . . . ... . ........26

_/ 10. EMERGENCY PROCUREMENTS.. . . . . .... . . . . . . . .26

11. SUPPLIER DEVIATION REQUEST (SDR).......... ... . . . . 27

12. REFERENCES. ........ . . . . . . . . . .. .... . . ..... . . .. . . . . . 27

13. RECORDS...... . . . . . . . . . . .. ... . . ... . . . . . . . . . .. 29 I Attachment 1 Instruction for Completion of a Bill of Material Form, CA-#3997 4 Pages Attachment 2 Explanation of Priority Levels 1Page Attachment 3 Information Requirements for Stock Material 1Page Attachment 4 Bid Evaluation Form 1Page Attachment 5 Glossary ofTerms 11 Pages Attachment 6 On Site Contractors Checklist 3 Pages Attachment 7 Explanation of On Site Contractor Checklist Items 4 Pages Attachment 8 Request for Supplier Evaluation Form 1Page Attachment 9 Vendor Evaluation Form 1.Page Attachment l'O Supplier Deviation ~R'equest Disposition Categories 5 Pages Figure 1 Flowchart - Bill of Material Initiation 1 Page l Figure 2 Flowchart-BillofMaterial Approval 1 Page

!- i Figure 3 Flowchart - Bid Evaluation Process 1Page Figure 4 Flowchart - Supplier Deviation Request Process 1 Page i

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APA-ZZ-00400 Rev. 22 l

PROCUREMENT OF PARTS. SUPPLIES. MATERI ALS AND SERVICES i

1. PURPOSE AND SCOPE 1.1 PURPOSE (CTSN 3543) l l

This procedure describes the methods and assigns the responsibilities for )

the procurement of parts, supplies, materials, and services and the levels j and methods of control to be used by the Union Electric Nuclear Function i in the procurement process. (CTSN 4740) l.2 SCOPE l

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1.2.1 Instructions of this procedure SHALL be applicable for parts, supplies, materials, or services requisitioned by Union Electric Nuclear Function j (UENF) and procured by Union Electric Purchasing for the repair, l replacement, maintenance or modification of safety-related, special scope l and non-safety related systems, components and parts. This includes purchasing, contracting, renting, leasing or otherwise obtaining materials, 1 l equipment, supphes or services. (CTSN 4740) l

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, 1.2.2 The procurement of the following are not covered in this procedure.

a. Engineering services.

l b. Nuclear fuel and fuel related services.

c. Office furniture, equipment and services for the same.

l d. Nuclear Information System hardware and software.

I i e. Personal computers and their associated hardware and software.

f. Purchase of material through the Union Electric Credit Card

, Program.

1.2.2.1 Engineering services, and purchase of nuclear fuel and fuel related services, are controlled by APA-ZZ-00408, Engineering Service Agreements and Nuclear Fuel Contracts.

1.2.2.2 Office furniture and equipment and services for the same are ordered by l_ memo from the Superintendent, Administration.

1.2.2.3 Resources associated with the Callaway Nuclear Information System and Nuclear Function personal computers and their associated hardware and

, software are procured in accordance with APA-ZZ-00109, Callaway 4

j Information System Policies and Administrative Procedures.

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APA-ZZ-00400

.- ., Rev. 22 1.2.3 Contracts for on-site vendor services, except those associated with Nuclear Fuel Contracts, are initiated by this procedure, but, after award of the purchase order, the contract is administered and implemented in l accordance with APA-ZZ-00407, Control of On-Site Contractors.

1 (CTSN 4740)

.l.2.4 The processing of Procureraent documents and receipt inspection for items procured by organizations other than Union Electric is in l accordance with QCP-ZZ-03003, Material Receipt Inspection.

1.2.5 The purchase of material and services by use of the Union Electric Credit Card Program is controlled in accordance. with Corporate, Division and Nuclear Policies.

2. DEFINITIONS (CTSN 5758)

Due to the extensive use of specialized expressions and terms in the procurement processes a Glossary of Terms, Attachment 5, is provided. l

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3. RESPONSIBILITIES 3.1 MANAGER. CALLAWAY PLANT

Implementation of this procedure and for approval of requisitions in

, accordance with corporate policies.

3.2 RESPONSIBLE DEPARTMENT HEAD 3.2.1 Identification of parts, materials, supplies, and services required for the Callaway Plant during all modes of plant operating and during outage conditions.

! 3.2.2 Control and expenditure of budgeted funds, including petty cash for procurement of parts, supplies, materials and services.

3.2.3 Determination as to whether the parts, supplies, materials or services are safety-related, special scope or non-safety related.

3.2.4 Requesting Materials Engineering assistance in cases where the safety classification is unclear. .

- 3.2.5 Evaluation of bids and proposals, selection of bidder and documentation

of Bid Evaluations for services and major equipment. (CTSN 3559, 1

3560) 4.

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APA-ZZ-00400

, Rev. 22 3.2.6 Notification to Quality Assurance of the need to evaluate suppliers for possible addition to the Qualified Supplier's List (QSL) or change in l scope of qualification, using Request for Supplier Evaluation Form 4

CA-#1592, Attachment 8.

. 3.2.7 Transmittal to Quality Assurance of any pertinent information related to a

new or existing supplier's technical or quality capabilities which could be used in evaluation of the Supplier.

3.3 SUPERINTENDENT. MATERI ALS 3.3.1 Control and manage the acquisition of non-safety related, special scope, j safety-related and commercial grade pans, supplies, materials and services as required for safe, legal and efficient plant operations in accordance with documented procedures, o

3.4 MANAGER. PURCHASING

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4 3.4.1 Providing direct Callaway purchasing support and be the principal point ofinterface between the Callaway site and UE Purchasing for the execution of procurement contracts; including expediting the acquisition

i. of parts, materials, supplies and services.

t l 3.4.2 Review of purchase orders to verify that the technical and quality

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requirements have been accurately transferred from the requisition to the

, purchase order, all attachments have been incorporated, and that the purchase order is complete prior to issuance.

3.4.3 Review of bids or proposals, except those associated with Engineering Seivice Agreements (ESAs) or nuclear fuel cycle related goods or services, for alternates or exceptions to procurement document requirements taken by the supplier.

3.5 MATERIAL CONTROL SUPERVISOR

3.5.1 Supervision of Material Control activities associated with; procurement

. requisition preparation, follow-up, and statusing of materials, supplies, i services and parts.

. 3.5.2 Review and processing of requisitions for re-purchase of spare parts and j' general stock inventories.

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3.5.3 Maintaining follow-up on Blanket Purch'ase Orders, and notification of

plant personnel of their status 6 months prior to their expiration.

I 3.6 STOREROOM SUPERVISOR 3.6.1 Supervision of Storeroom activities associated with receipt, check-in,

storage and issue of materials procured at the Callaway Plant.

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3.6.2 Ensuring that the identity and traceability of safety-related materials l procured is maintained from the point of receipt to the point ofissue.

l 3,7 SUPERVISOR. MATERIALS ADMINISTRATION l

3.7,1 Supervision of Material Control and Storeroom activities associated with '

. procurement requisition preparation for shipments off-site, shipping,  ;

delivery, and performance of material inventories.  ;

3.7.2 Ensuring that records associated with procurement, storage, issues, and I inventories are maintained. i 3.7.3 Off-site material pick-up ano maintenance of petty cash funds assigned to  !

the Materials Department.

I 3.7.4 ' Resolution of problems associated with vendor payments, freight bills and material deficiencies.

3.8 MANAGER. NUCLEAR ENGINEERING j 3.8.1 Ensuring that the technical and quality requirements for safety-related

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and special scope procurements are clearly and properly specified and i

, documented in accordance with WEP-ZZ-00015, Preparation of Procurement Documents. (CTSN 4864,3559,3560)

l. 3.8.2 Establishing procurement levels for parts, materials, supplies and services

[ that are safety-related or special scope.

3.8.3 Providing required assistance in determining the safety /non-safety /special l scope classification.

! 3.8.4 Determining that a replacement item being procured is a like-for-like replacement or if an equivalency evaluation is required.

l 3.8.5 Determining that a safety-related like-for-like item or Commodity item L meets the guidelines of a commercial grade item.

3.8.6 Establishing critical characteristics for verification, and selection of tests and inspections for dedication of commercial grade items procured as like for like replacements.

3.8.7 Providing support to the Supervising Engineer, Quality Assurance in

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l approval and maintenance of the Commercial Grade Qualified Supplier list on the QSL database.

3.8.8 Reviewing Commercial Grade Supplier Survey Plans submitted to the l , Supervising Engineer, Materials Engineering for comment.

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! 3.8.9 Assuring SDR's dispositioned by UENE are reviewed and dispositioned l

per this procedure. (CTSN 4914,3599) 3.8.10 Resolving differences of opinion concerning safety-related status and '

10CFR21 reportability ofdeficiencies.

3.8.11 Evaluating design changes for impact on the Spare Parts inventory and initiation ofBills ofMaterial for spare parts to suppon the new design.

3.8.12 Advising the Material Control Supervisor, of changes and deletions to be l made to existing stock to support design changes.

l 3.9 PROCUREMENT ORIGINATOR Preparation of the BOM for parts, materials, supplies and services.

3.10 SUPERINTENDENT. ADMINISTRATION 1

3.10.1 Control and management of records generated in accordance with this I procedure. i j 3.10.2 Review, approval, and initiation of Request to Purchase Office )

equipment, supplies or maintenance services for office equipment. i 3.11 SUPERINTENDENT. HEALTH PHYSICS l Evaluating and reviewing procurement documentation for parts, I materials, supplies and services to be acquired that require Health Physics review to ensure compliance with licensing commitments pertaining to Facility Operating License NPF-30.

l 3.12 SUPERINTENDENT. CHEMISTRY AND RADWASTE 3,12.1 Evaluation and review of parts, materials, supplies and services to be acquired that require Chemistry review, per APA-ZZ-00830, Hazardous Material Control Program.

3.12.2 Evaluation and review of ordered parts, materials, supplies and services that require Radwaste review to ensure that any potentially radioactive waste generated as a result of the use may be processed and disposed of by Radwaste.

l 3.13 SUPERVISING ENGINEER. OUALITY ASSURANCE 3.13.1 Coordinates the quality and technical evaluations of suppliers programs for suppliers of safety-related materials, parts and services.

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[ 3.13.2 Maintains the Qualified Supplier List (QSL) database for safety-related (Q) and commercial grade (C) vendors.

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3.13.3 Performs supplier evaluations of supplier's QA programs in accordance with GDP-ZZ-00700, Supplier Evaluations.

l 3.13.4 Reviews Purchase Requisitions for procurement of SIR, S2R and S4R 1 materials and services and assigns approved vendors and QSL conditions j to the Purchase Requisition.

J 3.14 SUPERVISOR. OUALITY CONTROL 3.14.1 Quality Control (QC) receipt inspection of safety-related and special l

scope parts, materials and supplies.

3.14.2 Verification of service performance when specified by the technical and quality requirements for services.

l 3.14.3 Interim storage and control of records associated with procurement, i

receipt, and acceptance of parts and materials.

3.15 MANAGER LICENSING AND FUELS Responsibilities assigned to the Manager, Nuclear Engineering may also be performed by the Manager Licensing and Fuels as delineated in APA-ZZ-00006, Licensing and Fuels Organization and Responsibilities.

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4. INITIATING PROCUREMENT 4.1 DETERMINING NEED FOR PROCUREMENT 4.1.1 Procurement is required, when any one of the following conditions occur:

a. Material required is not a stock inventory item in the Callaway Storeroom.

i l b. Material requires repair, test or calibration by a vendor.

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c. Contracting of vendor services are required.

d. Inventory stocking levels have reached established re-order points or quantities on hand are not sufficient to support work requirements.

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APA-ZZ-00400

. . Rev. 22 4.2 INITIATING DOCUMENTS l

4.2.1 The procurement process SHALL be initiated by generation of one of the following

(CTSN 4630)

a. Bill of Material (BOM) - A BOM is used to initiate the initial l- purchase and stock set-up of an item; purchase of material non-stock i l- for a specific use; solicitation of vendor bids and proposals; and i contracting of vendor services. BOM's are initiated in accordance

with this procedure and processed in accordance with

! WCP-ZZ-00005, Bill of Material.

l b. Low Stock Notification Report - Low Stock Notification repons are initiated electronically by the Material Control System (MCS) when L

stock inventory items reach pre-established re-order points or additional quantities are required for a specificjob. Instructions for l processing Low Stock Notification Repons are contained in WCP-ZZ-00013, Inventory Control.

c. Reauisition To Purchase Non-Stock Material (REQ)- Requisitions j to Purchase non-stock material are initiated by Material control, in accordance with WCP-ZZ-00007, Non-Stock Requisitions.

L q Purchase Requisitions SHALL be employed to initiate the "J procurement of Safety Related materials, parts, components, and i services. (CTSN 4643) 4.3 GENERAL REOUIREMENTS FOR PROCUREMENT DOCUMENTS (CTSN 4630) 4.3.1 Procurement documents describe the item (s) or services to be fornished and include the following as applicable:

j a. Quantities required,

b. Technical or performance requirements.

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c. Drawings, documentation and records to be furnished. (CTSN 4947) i d. Quality requirements.

e. Delivery schedule.

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f. Shipping instmetions.

g. Warranty status of material being repaired or replaced where l applicable.

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APA-ZZ-00400

. , Rev. 22 4.3.1.1 Requirements listed above may be described in a separate document such as a specification or, in the cases of spare parts, bulk material, and other appropriate cases, a simple description on the requisition form which embodies the necessary information.

NOTE: If an attached specification imposes additional specifications, through reference or othenvise within its text, then the originator should list those additional specifications in the " Notes" section of the BOM. That will aid in assuring all required documents are provided to prospective bidders.

4.3.2 Information WILL be typed, computer printed, or handwritten legibly in ink. l 4.3.3 Avoid abbreviations unless they are either industry-recognized or are spelled out on first use.

4.3.4 Procurement documents for procurement of materials, items, or services where the vendor WILL perform work under his own QA Program, SHALL specify records to be turned over and at what point during the

.- job they are to be submitted. (CTSN 4955,2144,41833) 4.3.4.1 Records maintained by an outside organization prior to and subsequent to  ;

final transfer are required to be accessible to UE. Records generated  !

internally SHALL be processed in a timely manner in accordance with i documented procedures. (CTSN 4955)

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4.3.5 Handwritten corrections to safety related or special scope procurement documents are made by single-line cross-out of the error, notation of the correction, date and initials of the person making the correction.

-4.3.6 A change to technical or quality requirements requires the review and concurrence of those organizations which had previously approved the information which has changed. (CTSN 4666,42587,41833) 4.3.6.1 Conditions specified on the QSL that apply to a qualified supplier may only be revised by concurrence from QA. Concurrence from the organization that originated the procurement is not necessary.

(CTSN 4666) l e

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j 4 Rev. 22 4.3.6.2 Review of technical or quality changes may be documented by any one of 4 the following methods:

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a. Previous reviewers initial and date the change on the original document,

b. Documented telecon stating concurrence.

c. Memoranda signed by the reviewing organization.

d. Initiation of a revision to the originating document.

4.3.6.3 Changes to quality or technical requirements that occur aner item receipt and are prerequisites to item acceptance by Quality Control (QC) are reviewed and documented per 4.3.6.2 above; however, a formal change to the purchase order is not required.

4.3.6.4 Changes that occur prior to item receipt require that Purchasing be notified to issue a Notice of Change to the purchase order.

l: 4.3.7 Changes to quantities or commercial considerations are reviewed with the i originating Department and if the requisition has been processed to a

,_ Purchase Order, initiation of a BOM is required to make the changes.

4.3.8 Blanket purchase orders are normally established for a period of 3 years.

If a blanket order is to be renewed, follow-up should be maintained and a l BOM requesting renewal initiated 6 months prior to the expiration date of the original order. The BOM for renewal should state the full scope of the new order being requested.

I' 4.3.8.1 Blanket Purchase orders are normally re-bid when renewed. Request to extend an existing order with the original vendor is considered a sole source procurement and requires initiation of a sole sourcejustification letter.

l 4.3.8.2 Leases of Plant and equipment having a fair value greater than $50,000 or l a lease term longer than one year requires the approval of the Senior Vice President-Finance and Accounting.

4.3.9 Expenditures for Capital additions of property and plant, and major maintenance activities, requires initiation of a work order in accordance with the Nuclear Function Work Order manual.

4.4 ORIGINATOR 4.4.1 Determines the need for parts, supplies, materials or services and if the l i item is a stores inventory item.

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APA-ZZ-00400 ,

Rev. 22 I 4.4.1.1: If an item is carried in inventory, initiate a Storeroom 1ssue Requisition in accordance with APA-ZZ-00410, Storeroom Material Issue, Return and Access Control.

NOTE: Shipments ofitems containing radioactive material require Health Physics Surveys and radioactive material shipping documentation in accordance with RTN-HC-01100, Shipment of Radioactive Material.

NOTE- Shipments of samples, printed matter and etc. that does I not require Purchase Order initiation or change are shipped in t.ccordance with APA-ZZ-00410 and do not .

require initiation of a BOM.

NOTE- The Storeroom Return Requisition required by section i 4.4.1.2 may be created automatically in the BOM creation process.

1 4.4.1.2 If an item is to be shipped to a vendor for repair, calibration or test, l initiate a Storeroom Return Requisition in accordance with i APA-ZZ-00410 to return the material to the storeroom and a BOM to

! c initiate procurement of the service.

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4.4.1.2.1 If the item being shipped is safety-related, a purchase order establishing 1 the shipping requirements should be issued prior to shipment.

4.4.1.3 Purchases of, or vendor supplied surface applied compounds and chemicals require review by Chemistry prior to initiating the BOM per APA-Z2-00830, Hazardous Material Control Program.

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o-APA-ZZ-00400 o , Rev. 22 NOTE: Callaway Form CA-#3997 may be used to initiate a purchase if the Material Control System (MCS) is not available and delays in initiating the purchase would affect plant reliability or priority 1 or 2 work in progress.

4.4.1.4 If an item is not an inventoried item, prepare a BOM in accerdance with section 4.4.2 through section 4.4.11.3 of this procedure and (if applicable) additional forms listed in section 4.4.1.6.

NOTE: Forms, specs, drawings or other documents that are to accompany the BOM should be clearly marked with the BOM number and forwarded to the Material Control Supervisor, Materials Department.

4.4.1.5 If an item is subject to ASME Code, refer to APA-ZZ-00662, ASNE Section XI Repair / Replacement Program or APA-ZZ-00663, Repair / Alteration of ASME Section I Power Boilers and Section VIII Pressure Vessels as appropriate for additional unique requirements.

4.4.1.6 The following procurements require completion of other forms in addition to the BOM:

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NOTE: Form CA-#1289, On Site Contractor Checklist should be completed only when completion of a manual BOM is required. During normal operations, the checklist should be completed on-line in the BOM create process.

a. Procurement of on-site vendor services; complete an On Site Contractor Checklist, (CA-#1289), Attachment 6.

b. If a blanket purcnw order vendor has been determined to provide unsatisfactory service, complete and route a Vendor Evaluation Form (CA-#1853) Attachment 9.

4.4.1.7 The procurement or lease of stationary diesel powered equipment requires notification of Missouri DNR a minimum of 60 days in advance of site use. Contact Radwaste/ Environmental to submit this notification.

(CTSN 43255) 1 j -1l-l

APA-ZZ-00400

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.4.4.2 Determines the quality class of the item or service and whether or not the item or service is safety-related or special scope by using the following:

(CTSN 4654)

a. Controlled Callaway Q List / Master Equipment List.

b. Controlled Piping and Instrument Drawings (PID's).

c. Controlled Electrical Schematics.

l L d. Controlled Electrical One-Line Drawings.

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e. Controlled Setpoint and Calibrating Index.

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f. Other sources if approved by Nuclear Engineering.

4.4.2.1 If any of the above documents conflict, the conflict should be documented on an RFR in accordance with APA-ZZ-00604, Request For Resolution.

l 4.4.2.2 A service is considered safety related or special scope when a vendor i

r performs the following:

~ a. Work on safety-related or special scope equipment that could impact the safety function of the equipment.

b. Calibration activities on safety related or special scope equipment.

c. Activities for the purpose of acquiring test or operational data on safety related or special scope equipment to determine compliahce with design specification or other technical requirements.

I-4.4.2.2.1 For BOM's that do not have a service contract specification, use Item 29 of Attachment 7 as guidance for personnel qualification requirements.

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NOTE: Be specific regarding ANSI 3.1 qualifications.

4.4.2.2.2 The contractor may be required to supply certification that their personnel  ;

meet stated requirements. These requirements MUST be annotated on the '

BOM Contractor Checklist.

i- 4.4.2.3 For safety-related contractor services, the originator MUST review the

. .. QSL for safety-related BOM's to verify that the scope meets the intent of the BOM. If not, a CA-#1592 " Request for Supplier Evaluation" should be sent to Supplier Quality to either include the vendor on the QSL or to clarify the QSL. (CTSN 3577,2995)

( APA-ZZ-00400 I .

. Rev. 22 4.4.2.3.1 Source verification activitics (when required) SHALL be conducted as early as practicable to preclude subsequent activities from preventing disclosure ofdeficiencies. (CTSN 3577) l l 4.4.3 In instances in which it is unclear if an individual part of a safety related

' structure, system, component or service is safety related, the Supervising Engineer, Materials Engineering SHALL be requested to evaluate and i classify. Request should be by written memo. (CTSN 4654) 4.4.3.1 The Supervising Engineer, Materials Engineering SHALL identify the appropriate safety classification in accordance with APA-ZZ-00430, Classification of Parts, or Section 4.4.2.2, and notify the requester.

(CTSN 4654) l 4.4.3.2 If Materials Engineering is unable to determine the appropriate Safety I

Classification, Materials Engineering SHALL generate an RFR in accordance with APA-ZZ-00604. (CTSN 4654) 1

! 4.4.4 Provide on the BOM the technical information necessary to implement  !

the procurement. '

4.4.4.1 For procurement of material and parts, this should include the following:

a. Part numbers (including acceptable substitutes).  !

b. Model numbers and serial numbers.

c. Sizes.

d. Ratings.

e. Connections.

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f. Material specifications.

g. Grades.

h. Other relevant information.

l i. References used to obtain the above information (e.g. instruction manual number and page, drawing numbers, catalog number, etc.).

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APA-ZZ-00400 l . . Rev. 22 i

1 4.4.4.2 For procurement of vendor services this should include:

a. Scope of work.

b. Personnel qualifications.

c. Badging requirements.

d. Other relevant information listed on Attaciunent 6, On Site  !

Contractors Checklist.

4.4.4.2.1 If vendor services are to be performed in the radiological controlled area, l BOM's and procurement documents should require the contractor to adhere to Radwaste minimization practices set forth in plant procedures.

4.4.4.2.2 For non-safety and safety-related services the originator SHALL invoke l applicable personnel, FFD and security screening requirements in accordance with APA-ZZ-00907, APA-ZZ-00909, and APA-ZZ-0110.t, respectively. (CTSN 41921) 4.4.5 Determine whether the item (s) are to be purchased as non-stock for a specific use, or purchased and stocked as an item ofinventory.

'] 4.4.5.1 If the item (s) are to be purchased and stocked as an item ofinventory, j

/ include additional information, if known, from Attachment 3, Information '

l Requirements for Stock Material, on the BOM.

4.4.5.2 If the item (s) are being purchased from a contractor because his material became contaminated with radioactive material and was scrapped, indicate the following in the description of work area on the BOM:

" Contaminated Material / Equipment to be purchased from contractor and scrapped."

4.4.6 Verify the designated supplier is an acceptable source for the requested material or service. If there is a need to evaluate suppliers for possible I

, addition to the QSL or change in scope of qualification of existing l suppliers, the originator MUST notify QA using a Request for Supplier Evaluation, Form CA-#1592, Attachment 8.

4.4.6.1 A CA-#1592 " Request for Supplier Evaluation" may be used to insure a QA review of the vendor's program for all areas of the vendor's QA

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Program (e.g., vendor qualification, calibration, procedure, QC support, i

etc.)'that WILL NOT be worlied under Union Electric QA/QC Program. j l

4.4.6.2 For service contracts, minimum qualification requirements on program elements MUST be specified on the CA-#1592 for Quality Assurance to verify.

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4.4.6.3 Quality Assurance audits / surveys may be requested by mutual agreement between the contract administration and the Supervising Engineer, Quality Assurance for non-safety items and using a form CA-#1592.

4.4.6.4 A copy of the form CA-#1592 should be attached to the BOM.

4.4.7 Determine purchasing priority level and need date. See Attachment 2 for explanation of purchasing priority levels.

4.4.8 If the material being purchased is for support of a Refueling Outage, i

ensure this is indicated on the BOM Base.

NOTE: BOM's initiated for the procurement of radioactive sources or equipment containing radioactive materials require review and approval of the Superintendent, Health Physics in accordance with APA-ZZ-01000, Callaway Plant Health Physics Program.

NOTE: BOM's initiated for sole source procurements require L approval of a Nuclear Division Manager in accordance with NFD-13, Procurement Control Program.

~g NOTE: Electronic approval authorization is initiated in

)

accordance with APA-ZZ-00412, Material Control System and Q-List Document Approver File Update and l Maintenance.

! 4.4.9 Obtain review and approval.

4.4.10 if originator review of bids is not required by Section 6.2, but the originator desires to review bids prior to award of the purchase order, this should be specified in the originator note field on the BOM.

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APA-ZZ-00400 Rev. 22 4.4.10.1 The originator should request to be included in the bid or proposal D evaluation based on the relative importance of the following subjects for the specific procurement:

a. Technical considerations

b. Quality Assurance requirements

c. Research and development effort o d. Suppliers' personnel qualifications i e. Suppliers' production capability

f. Suppliers' past performance

g. Alternates

h. Exceptions 4.4.11 Route BOM's and attachments (if applicable) as follows:

4.4.11.1 BOM's initiated on MCS WILL be electronically routed to Material Control after approval.

4.4.11.2 BOM's initiated manually on Form CA#3997, hand carry to the Material Control Supervisor.

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APA-ZZ-00400 Rev. 22 l

l 4.4.11.3 BOM attachments, forward to the Material Control Supervisor. Typical j attachments may include, but are not limited to the following:

a. Contractor Control Checklist.

b. Plant specifications and drawings.

1

c. Vendor catalog pages.

]

d. Bid letters, proposals and bid evaluation forms.

e. Letters or other memorandum generated to clarify information entered on the BOM.

4.5 MATERIAL CONTROL SUPERVISOR 4.5.1 Assign Material Control personnel to review and process BOM's and purchase requisitions in accordance with the following procedures:

a. WCP-ZZ-00005, Review and Processing of Bill of Material (BOM);

b. WCP-ZZ-00007, Non-Stock Requisition; e c. WCP-ZZ-00008, Blanket Purchase Order;

d. WCP ZZ-00009, Sub-Purchase Order;

e. WCP-ZZ-00010, Petty Cash;

f. WCP-ZZ-00012, New Stock Item Set-Up;

g. WCP-ZZ-00013, Inventory Control.

4.5.2 Assure Materials Engineering, evaluations, reviews and receipt inspection / test requirements are documented in accordance with WEP-ZZ-00015. (CTSN 3260,42360,564,41833)

NOTE: Sections 4.5.2 and 4.5.3; Completed purchase requisitions are routed electronically for approval and printed electronically by MCS. Electronic approval authorization is initiated in accordance with APA-ZZ-00412, Material Control System and Q-List Document Approver File Up-Date and Maintenance.

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APA-ZZ-00400

. , Rev. 22 L , s. .

4.5.3 Completed purchase requisitions should be routed to the department that

. originated the procurement for approval, and if the requisition dollar value is substantial, contact the Department Head responsible for the

, budget expenditure and request that he approve the Requisition, l

4.5.4 Route approved purchase requisitions and attachments to the Records Management Supervisor.

4.6 SUPERVISING ENGINEER; MATERIALS ENGINEERING (CTSN 4628) 4.6.1 Materials Engineering evaluations are conducted in accordance with the l following:

L a. Safety classification is evaluated in accordance with APA-ZZ-00430, l Classification of Parts.

i b. Like-for-like procurement of a commercial grade item is evaluated in accordance with WEP-ZZ-00001, Commercial Grade Evaluations.

When like-for-like cannot be procured, a Request for Resolution is

generated for evaluation in accordance with APA-ZZ-00604, Request for Resolution.

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i- ' '. c. Procurement level is assigned in accordance with WEP-ZZ-00007, u Procurement Level Assignment.

1 d. Documentation of Materials Engineering evaluations and l establishment of methods of acceptance is performed in accordance with WEP-ZZ-00015 Preparation of Procurement Documents. i (CTSN 3601) j NOTE: Any UENE Engineer may perform Service Contract 1

Purchase Requisition Evaluation, as assigned by the l

Supervising Engineer, Materials Engineering or his designee.

4.7 SUPERVISI'NG ENGINEER. OUALITY ASSURANCE l 4.7.1 Quality Assurance reviews of purchase requisitions are conducted in l accordance with GDP-ZZ-00430, Quality Assurance Review of Purchase L , ,

Requisitions..

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! APA-ZZ-00400 Rev. 22

( 4.8 MATERIALS CENTRAL FILES CLERKS 4.8.1 Route the purchase requisitions and attachments as follows:

a. Non-stock Purchases of Material Only, route to Purchasing. i l

l b. Non-stock Purchases that include contracted services, route a copy to Nuclear Services-site and route original to Purchasing.

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c. Stock Purchases and new stock set-ups of non safety-related general stock tools, route to the Materials Control Department, Supply Services.

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5. PROCUREMENT 5.1 PURCHASING 5.1.1 Prepares purchase order (s) from approved purchase requisition.

5.1.1.1 Purchases the material in accordance with ZDP-ZZ-00001, Request for Bids, Receipt and Evaluation of Vendor Bids; Preparation of Purchase Orders and Notices of Change to Purchase Orders.

(- _1 5.1.1.2 If the purchase requisition requests solicitation of bids and proposals or purchasing procedures, policies and practices require solicitation of bids and proposals prior to the award of the purchase order, bids and proposals WILL be evaluated in accordance with Section 6.2 of this procedure and processed by purchasing in accordance with ZDP-ZZ-00001.

5.1.2 Copies of prepared purchase orders SHALL be routed to the Materials ,

Department Central Files. (CTSN 4748) j 5.2 MATERIALS CENTRAL FILE CLERKS 5.2.1 Upon receipt of prepared purchase orders, SHALL route, file and up-date the computer database in accordance with WAP-ZZ-00001, Central Files Processing of Records. (CFSN 4748) 5.2.2 Routes a copy of purchase orders for services to Nuclear Services and the appropriate Department Head.

5.2 3 Routes a copy of Safety Related Purchase Orders to Quality Assurance, Supplier Quality.

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APA-ZZ-00400 Rev. 22 l-6 l

!. 5.2.4 After receipt of material and completion ofinspections (as required), i

} SHALL transm;t all records associated with the procurement to  :

L Document Control in accordance with WAP-ZZ-00002, Central File  !

Processing of Quality Control Procurement Packages. (CTSN 4748)  ;

6.  ?; IDS AND PROPOSALS (CTSN 4740) [

i The requirements of this procedure with regard to bids and proposals  !

applies to major equipment, matetials, components, or services. It is not l intended to apply to the procurement of spare parts or like-kind replacement hardware. .i 6.1 SOLICITING PROPOSALS AND BIDS L 6.1.1 Proposals ~and bids SHALL be solicited by the Purchasing Depanment in j accordance with ZDP-ZZ-00001, upon receipt ofpurchase requisition

! initiated per this procedure, or at other times when commercial consideration warrant. (CTSN 4776) 6.1.1.1 Purchasing may solicit bids and/or proposals from other sources not identified on the requisition; however, the successful bidder for em safety-related material and services assigned a procurement level of SIR,

• ) S2R, or S4R SHALL be qualified by Supplier Quality prior to issuance of

! the purchase order, except as noted in Section 6.2.8 and 10.0, i l (CTSN 4743,4618,2977) ,

i 6.1.2 If the specification or requisition indicated the desire for a pre-bid l

! meeting with contractors or the Purchasing Department has reason to  !

r believe a pre-bid meeting should be conducted, such meetings are to be coordinated and conducted by the Purchasing Department.

l 6.1.3 BOM's should not be used for the purpose of soliciting bids and proposals only. BOM's are intended for the purchase of materials and service, and solicitation of bids as part of the procurement process. Ifit is known that the material or service WILL be purchased, initiate a BOM for the procurement and state in the originator note field your desire to evaluate i- bids and proposals prior to award of the Purchase Order.

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APA-ZZ-00400 n i . Rev. 22 l

t 6.1.4 BOM's that request solicitation of bids should include the following (if applicable):

l a. Complete description of scope of work or material.  :

b. Value of the package (budget or estimate).

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! c. Schedule for start and completion of work or delivery of material.  :

1

d. Schedule for review ofbids.

e. Need for pre-bid meeting.

f. Nuclear function contact.

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g. Suggested list of recommended or qualified suppliers.

j . h. Copies of specifications or other special instructions. Number of copies submitted should at a minimum be sufficient for distribution to the suggested list of suppliers.

, 6.1.5 BOM's for time and material or unit cost jobs MUST be accompanied by l estimates of time and quantity ofmaterial, units being priced or other definitions of how bids are to be evaluated.

6.1.6 ' BOM's and purchase requisitions for safety related proposals should .. ,

identify acceptable bidders. I

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6.1.7 BOM's and purchase requisitions for non-safety related proposals should )

identify the preferred bidders.

6.1.8 Bill of Materials (BOM's) that limit proposal solicitation to a single supplier MUST have a written justification approved by a Nuclear i Division Manager or above in accordance with Nuclear Function Directive NFD-13. Thisjustification MUST be forwarded to Purchasing with the purchase requisition.

6.1.9 Proposals may be solicited by Nuclear Division departments for i budgetary purposes; however, copies ofletters of request issued by departments other than purchasing or proposals received in response to such request, MUST be forwarded to the Manager, Purchasing. Letters initiated in this manner should clearly state "For Budgetary Purposes Only" - ~

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- 6.1.9.1 Proposals requested and received by Nuclear Division departments are

considered estimates only and may not be used as a basis for sole source 3  ; justification. Proposals received in this manner should be clearly marked 1 , as estimates when referenced or made attachments to the BOM.

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APA-ZZ-00400 Rev. 22 6.2 EVALUATION OF SAFETY RELATED BIDS AND PROPOSALS (CTSN 4762) 6.2.1 Bids or proposals SHALL be evaluated by the Purchasing Department, the procurement originator and QA to assure conformance to procurement document requirements in the following areas as applicable to the type of procurement: (CTSN 4776,3567,3568,3569)

a. Technical considerations

b. Quality Assurance requirements

c. Research and development effort

d. Suppliers' personnel qualifications

e. Suppliers' production capability

f. Suppliers' past performance.

g. Alternates

h. Exceptions 6.2.1.1 The Purchasing Department SHALL initiate and coordinate bid evaluation activities for those proposals received in response to bid requests in accordance with ZDP-ZZe00001. (CTSN 3560, 3569, 3563) 6.2.1.1.1 Purchasing SHALL review bids or proposals for alternates or exceptions (steps 7 and 8 in Section 6.2.1) to procurement document requirements taken by the supplier.

6.2.1.2 For replacement parts or equipment ordered from the original approved supplier; Items 1 through 3 listed in Section 6.2.1 are evaluated as part of procurement document preparation by the Originating Organization Items 4 through 6 are evaluated by the Originating Organization and Quality Assurance as part of maintaining a supplier on the QSL. For other procurements of parts, equipment or services; bids or proposals are evaluated for conformance in the above areas by the Originating Organization in addition to the Purchasing Department.

6.2.: Proposals are reviewed by the originating organization for conformance to quality and technical requirements. (CTSN 3560,3569) 6.2.2.1 Health Physics should be requested to review any proposals for vendor services whose " Terms and Conditions" impose special decontamination

) and/or " Free Release" requirements on UE.

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. . Rev. 22 l

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! 6.2.3 Bids or Proposals with alternates or exceptions identified in section l 6.2.1 by the Purchasing Department SHALL also be evaluated by the Originating Organization to provide additional assurance that no unacceptable conditions result from such changes. Alternates and exceptions identified in Bid or Proposal evaluations SHALL be resolved prior to purchase award. (CTSN 3560,3561,3568,3570,4765) 6.2.3.1 If alternates and exceptions are provided to Union Electric by the supplier regarding the requirements of the purchase specification through a bid

, proposal, the procurement can be initiated as long as the acceptable l

alternates and exceptions are incorporated into the final purchase order.

l Acceptable alternates and exceptions MUST be forwarded to the l Supervising Engineer, Materials Engineering for inclusion in the final purchase order.

l 6.2.4 The originating department SHALL evaluate bids and proposals for conformance to technical and quality requirements of the initiating l requisition or letter. (CTSN 4647,3569) l 6.2.4.1 A documented independent review of Bid evaluations of the selected i

bidder on safety related procurements SHALL be performed by the originating department to assure requirements are correctly stated, inspectable, and controllable and that there are adequate acceptance and rejection criteria. (CTSN 3559,3560)

l. 6.2.4.2 The independent evaluation SHALL be performed by personnel who have access to pertinent information, and who have an adequate understanding of the requirements and intent of the procurement documents.

l 6.2.4.3 Unacceptable technical and quality conditions identified in the l independent review or by the responsible department are resolved with the Supervising Engineer, Materials Engineering. Required changes SHALL be incorporated into the procurement documents prior to l approval. (CTSN 4765,3569)

6.2.5 Bid evaluations of selected bidders are documented by the originating l department on a Bid Evaluation Form, CA-#908, Attachment 4.

l (CTSN 4647) l 6.2.5.1 Completion of a Form CA-#908 is not required when bids are received from only one vendor or when bids and proposals were solicited from a single source.

6.2.5.2 The bid evaluation includes a documented review of suppliers' alternates and exceptions to the technical and quality requirements of the bid specification. Resolution of acceptable alternates and exceptions should be incorporated into the final purchase order.

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APA-ZZ-00400

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6.2.6 A written recommendation for the selected bidder should always be performed, but MUST be initiated by the originating department and sent  !

to Purchasing when a supplier other than the lowest bidder is selected.

Written recommendations should include adequatejustification for the

, vendor being chosen and be approved in accordance with Nuclear '

l Function directives for the total amount of the requisition.

l l 6.2.7 Approved Bid Evaluation Form, proposal and letter ofjustification for the selected bidder are routed as follows:

a. Clearly annotate all documents with requisition number,

b. Route the original documents to the buyer in purchasing.

c. Route a copy of all documents to the Materials Central Files for

inclusion in the requisition file.

i 6.2.8 If the contracted activity is safety related, Level SIR, S2R or S4R the successful bidder SHALL either be on the Qualified Suppliers List (QSL) or undergo a supplier evaluation by Quality Assurance prior to being awarded the contract. (CTSN 4743,4618) i q NOTE: Purchase orders may be issued prior to an assessment of  ;

~J supplier capability provided a prohibition on i safety-related work is imposed. Such suppliers SHALL be released to begin safety-related work when the evaluation results are satisfactory.

6.2.8.1 When the recommended contractor is not on the QSL, and a request for Supplier Evaluation (Form CA-#1592) has not been submitted to Quality Assurance by the originator or Materials Engineering, Purchasing MUST submit a request to Quality Assurance for a supplier evaluation of the proposed contractor.

6.2.9 When appropriate quality, technical and commercial approvals have been l received by Purchasing, a purchase order WILL be issued to the successful bidder, per ZDP-ZZ-00001.

6.2.10 The organization or person responsible for receiving records turned over from vendors that are working to their own QA Program, SHALL upon receipt, transmit the re. cords to Document Control in accordance with .

APA-ZZ-00220, Records Management. (CTSN 4748,41833) i-

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' APA-ZZ-00400 Rev. 22

7. PURCHASE ORDER CHANGES 7.1 Changes to technical or quality requirenients may be initiated by any of

! the following methods:

a. Initiation of a BOM and Purchase Requisition.

l b. Submittal of a Revised Purchase Requisition to purchasing by

[ Materials Engineering.

c. By written memorandum or documented telecon from Materials l Engineering. Memorandum or telecons generated should receive the same review as the original document.

l d. By written memorandum by the UENE Engineer (or designee) who did the Engineering Evaluation on the original requisition. The memorandum should receive the same review as the original l requisition.

7.2 Changes to commercial requirements MUST be initiated on a BOM.

l 7.3 Changes to purchase orders SHALL receive the same reviews and

- approvals as required for generation of the initial purchase order.

(CTSN 4666)

8. PROCUREMENTS FROM OTHER UTILITIES 8.1 WOLF CREEK NUCLEAR OPERATING CORPORATION (WCNOC) l l

Procurements from WCNOC SHALL invoke requirements of SNUPPS

! Policy SPD 2.0, Spare and Replacement Parts Exchange Policy and be processed in accordance with requirements of this procedure.

(SOS 96-0650) l 8.2 OTHER UTILITIES l 8.2.1 Procurements from other utilities may be made providing the

! requirements of this procedure are met.

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9. PROCUREMENT ACTIVITIES BY OUTSIDE ORGANIZATIONS (CTSN 3543) 9.1 GENERAL I

9.1.1 An Outside Organization may be directed by the Manager, Nuclear Engineering or Manager, Licensing and Fuels to develop procurement i specifications, however actual procurement of hardware is to be by Union  !

Electric. I 9.2 PREPARATION OF SPECIFICATIONS l 9.2.1 The Outside Organization prepares the technical specification in i accordance with their established procedures. Preparation includes L independent review, as required.

9.2.2 Specifications are reviewed and approved by Union Electric per i APA-ZZ-00111, Engineering Specifications.

10. EMERGENCY PROCUREMENTS

-. 10.1 WHEN air!TIORIZED V 10.1.1 Err.ergency procurements may be made when required to mitigate any reaY or imminent threat to personnel or public health and safety.

10.1.2 Emergency procurements may also be made to mitigate severe corporate economic losses due to loss ofgeneration.

10.2 AUTHORIZATIONS REOUIRED 10.2.1 Authorization for emergency procurements MUST be by Nuclear

. Division Manager, or Assistant Manager, or, in their absence, the Shift j' Supervisor or the Emergency Duty Officer.

10.2.2 Authorizations may be written or verbal.

10.3 REVIEWS. APPROVALS AND DOCUMENTATION (CTSN 2977) 10.3.1 Emergency procurements may be made without pre-award supplier qualification and/or prescribed procurement document preparation,

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reviews, ofal iproval.

L 10.3.2 The appropriate qualifications, reviews, and approvals are to be l completed, as soon as practicable.

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APA-ZZ-00400 Rev. 22 10.3.3 For procurements affected to mitigate economic losses, the qualifications ,

reviews and approvals SHALL be completed prior to reliance on the component to perform a safety function. ,

11. SUPPLIER DEVIATION REOUEST(SDR)(CTSN 3599,4740) 11.1 SDR's are reviewed /dispositioned by UENE in accordance with the following guidelines. (CTSN 4914) 11.2 SDR's dispositioned " ACCEPTABLE" may constitute a design change and require licensing reviews per APA-ZZ-00140, Safety, Environmental, and Other Licensing Evaluations. A need to revise design documents to reflect the "As-Built" condition is determined using the Callaway As-Built Criteria.  ;

11.3 Design changes are processed in accordance with APA-ZZ-00600, Design Change Control.

11.4 Design, fabrication, and construction activities may proceed on the basis of an approved SDR disposition, unless design document development / revision is required to allow implementation of the

m. disposition.

l 11.5_ SDR dispositioning requires completion of the Supplier Deviation Request Form (CA-#1506) Attachment 10 I1.5.1 SDR Disposition Categories, the Supplier Deviation Request Form, and instruction for completing the form are included in Attachment 10.

I1.6 The dispositioned SDR should be forwarded to the Supervising Engineer, Materials Engineering for review and forwarding to the supplier.

12. REFERENCES 12.1 APA-ZZ-00408, Engineering Service Agreements and Nuclear Fuel Contracts 12.2 QCP-ZZ-03003, Material Receipt Inspection 12.3 APA-ZZ-00410, Storeroom Material Issue, Return and Access Control 12.4 APA-ZZ-00111, Engineering Specifications

[' 12.5 APA-ZZ-00407, Control of On-Site Contractors

APA-ZZ-00400

. , Rev. 22 l 12.6 WAP-ZZ-00001, Central Files Processing of Records l

l 12.7 WAP-ZZ-00002, Central File Processing of Quality Control Procurement l- Packages L

l 12.8 SPD 2.0, SNUPPS Policy, Spare and Replacement Parts Exchange Policy i

12.9 APA-ZZ-00350, Measuring and Test Equipment Program l 12.10 WEP-ZZ-00015, Preparation of Procurement Documents l

l 12.11 WCP-ZZ-00005, Bill of Material I

12.12 WCP-ZZ-00013, Inventory Control 12.13 WCP-ZZ-00007, Non-stock Requisition 12.14 GDP-ZZ-00700, Supplier Evaluation 12.15 APA-ZZ-00430, Classification of Parts l 3 12.16 APA-ZZ-00412, Material Control System and Q-List Document

) Approver File Up-Date and Maintenance 12.17 ZDP-ZZ-00001, Request for Bids, Receipt and Evaluation of Vendor l Bids; Preparation of Purchase Orders and Notices of Change to Purchase Orders

! 12.18 APA-ZZ-00604, Request For Resolution 12.19 APA-ZZ-00830, Hazardous Material Control Program 12.20 APA-ZZ-00907, Personnel Processing Requirements for Access and Maintenance of Associated Personnel Data Changes l

12.21 APA-ZZ-00909, Fitness for Duty Program Contractor / Consultant Employees l 12.22 APA-ZZ-00365, Equipment Handling and Lifting Program j ,

12.23 APA-ZZ-00109, Callaway Information System Policies and l Administrative Procedures 12.24 WEP-ZZ-00001, Commercial Grade Evaluation

, 12.25 GDP-ZZ-00430, Supplier Quality Review of Purchase Requisitions 12.26 WCP-ZZ-00008, Blanket Purchase Order.

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APA-ZZ-00400

. Rev. 22 12.27 WCP-ZZ-00010, Petty Cash 12.28 WCP-ZZ-00009, Sub-Purchase Order 12.29 WCP-ZZ-00012, New Stock Item Set-Up 12.30 RTN-HC-01100, Shipment of Radioactive Material 12.31 APA-ZZ-01000, Callaway Plant Health Physics Program 1 12.32 APA-ZZ-00140, Safety, Environmental and Other Licensing Evaluations 12.33 APA-ZZ-00600, Design Change Control i

l 12.34 APA-ZZ-00220, Records Management 12.35 APA-ZZ-00662, ASME Section XI Repair / Replacement Program 12.36 APA-ZZ-00663, Repair / Alteration of ASME Section I Power Boilers and Section VIII Pressure Vessels q 12.37 MDP-ZZ-S0001, Scaffolding Installation and Evaluation i P

12.38 APA-ZZ-00006, Licensing & Fuels Organization and Responsibility 12.39 APA-ZZ-01104, Access Authorization Program for Union Electric -

Callaway Plant 12.40 WEP-ZZ-00007, Procurement Level A.ssignment 12.41 APA-ZZ-00101, Procedure Preparation, Review and Approval 12.42 MDP-ZZ-T0001, Maintenance Department Qualification /OJT Program 12.43 MDP-ZZ-T0003, Departmental Training Guidelines

13. RECORDS 13.1 0. A. RECORDS (CTSN 5758)

The following documents, as applicable, are generated in the performance l of this procedure or other procurement related procedures SHALL be filed as a Purchase Order Package in File #U200.0002,

a. Copies of safety related and applicable special scope purchase requisitions when used to document Engineering reviews.

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. . Rev. 22

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b. Copies of safety related and applicable special scope purchase orders.

, c. Drawings, Technical Specifications, Quality Specifications, etc.,

when required by the Purchase Order.

d. Receipt Inspection Request, j e. Material Receipt Inspection Report.

, f. Supplier Deviation Request.

, g. Bid Evaluation Form.

h. Memoranda documenting the review of changes to technical and quality requirements.

I NOTE: Vendor documentation associated with service contracts is normally filed with their associated work packages and not filed as a part of the procurement package.

I NOTE: Original vendor documentation associated with offsite l

calibration ofM&TE is processed in accordance with APA-ZZ-00350, Measuring and Test Equipment z.)

Program, and a copy is retained as part of the procurement package.

i. Vendor documentation required by the purchase order.

{ 13.2 COMMERCIAL RECORDS The following documents, if generated, are filed as a purchase order i package and retained as Commercial Records in accordance with APA-ZZ-00220.

a. Purchase orders

b. Purchase Requisitions  !

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c. Received Reports

d. Return Reports

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f. Freight Tickets l

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i APA-ZZ-00400

. Rev. 22 INSTRUCTION FOR COMPLETION OF A BILL OF MATERI AL FORM. CA-#3997 l

BOM Number: Entered by the Materials Department after entry into MCS.

Document No.: Assigned by the Materials Department upon receipt of the Form.

Originator Emp. No.: Union Electric Employee I.D. number of the person originating the BOM.

Phone Ext: Telephone extension of the originator.

Assigned Material Controller Emp. #: Entered by the Materials Department after receipt on logging of the form.

Approver Emp. #: Union Electric employee I.D. number of the person approving the BOM. l Date Required: Self explanatory (see Attachment 2) e Date Approved: Selfexplanatory Priority: Enter Priority Code (see Attachment 2)

' Safety Class: . Check safety (SR), non- safety (NS), or  !

special scope (SS) based on the safety class of the procurement.

Sole Source: Enter a (Y) if the procurement is for a sole supplier.

{

Accounting Code: Enter the appropriate accounting code.

Work Document No.: MUST be a valid work document on Work Request Tracking.

Component I.D. No.: Plant ID number assigned to a component.

MUST be valid number on the Master Equipment List.

l Pre-approUed PR: If(Y) is entered, attr.ch an approved Form 102 purchase requisition.

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.. Rev. 22 l l

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Required For: Enter the season of the year and year if the

procurement is for a scheduled outage. (i.e.,  ;

SU91, Summer 1991; RF90, Refuel 1990, I etc.)

L Contractor: If the procurement is for a contractor to come on site, enter a (Y) and attach the l Contractor Checklist, Attachment 6.

1 Radioactive Source: Enter a (Y) if the material being procured is a radioactive source or contains radioactive l

material and obtain approval of the l Superintendent, Health Physics.

Attachments: Enter a (Y) if there are attachments to the BOM.

! Recommended Supplier: Selfexplanatory Line Item Entries: Selfexplanatory Approved By: Signature, Employee I.D. number and Date.-

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APA-ZZ-00400 Rev. 22 BILL OF M ATERIAL BOM NUMBER DOCUMENT NO. ORIGINATOR EMP. NO. PHONE EXT.

ASSIGNED MATERIAL CONTROLLER EMP. # APPROVER EMP. #

DATE REQUIRED: DATE APPROVED:

(mm) (dd) (cent) (yr) (mm) (dd) (cent) (yr)

PRIORITY: SAFETY CLASS: SR NS SS SOLE SOURCE A' NNTING CODE: DIV MAJ MIN LOC /WR BUD W.O.

WO aCUMENT NO.

COMP. I.D. NO.

1 PRE-APPROVED PR (Y/N) REQUIRED FOR: CONTRACTOR l RADIOACTIVE SOURCE (Y/N) ATTACHMENTS (Y/N)

RECOMMENDED SUPPLIER:

-' LINE NO. QTY UNIT DELIVER STORE PART NO. MFG. UNIT COST l DESCRIPTION:

l LINE NO. QTY UNIT DELIVER STORE 1

PART NO. MFG. UNIT COST DESCRIPTION:

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l APPROVED BY EMP. NO. DATE l -

Page of Page 3 of 4 ATTACHMENT 1 CA-#3997 l

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APA-ZZ-00400 Rev. 22 a.

BILL OF MATERIAL CONTINUATION SHEET LINE NO. QTY UNIT DELIVER STORE PART NO. MFG. UNIT COST DESCRIPTION:

l LINE NO. QTY UNIT DELIVER STORE PART NO. MFG. UNIT COST DESCRIPTION:

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LINE NO. QTY UNIT DELIVER STORE PART NO. MFG. UNIT COST DESCRIPTION:  ;

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' LINE NO. QTY UNIT DELIVER STORE l PART NO. MFG. UNIT COST DESCRIPTION: -

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Page of Page 4 of 4 ATTACHMENT 1 CA-#3997A l

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• mr j EXPLANATION OF PRIORITY LEVELS l

Priority levels are determined by the originator using the following criteria and are entered on the BOM, Attachment 1, by the originator.

PRIORITY l l Definition - Delivery at the site is critical for immediate need. "Immediate need" generally l means materials required in under four weeks from the date of the approved l

requisition. An outage, load reduction, extended contract, extended constmetion time frame for facilities critical to system reliability, or other significant cost WILL be incurred or a safety, regulatory or other important issue WILL not be approprktely addressed if the delivery date is not met. Overtime, special handling, l special freight, and/or other expediting charges are authorized and WILL be i

requested of the supplier, if appropriate, to obtain the material or service by the required date.

Handlina - a. Buyers WILL respond immediately to this type of request. They WILL determine the supplier to which the P.O. should be sent, the earliest shipping date, and all necessary requirements to procure the material or service to meet operating needs consistent with good business practice.

b. Material WILL be followed up by Purchasing, if needed until material is l received.

c. Buyer WILL notify originator if required date cannot be met.

) PRIORITY 2 Definition Delivery is required by the date specified. This priority refers to firm dates for l known or planned projects, such as upcoming overhaul outages, refuels, known l customer in-service dates, etc., within six months of the date of the approved requisition. If the date required is not met, company could incur significant cost or l negatively impact safety, regulatory or other important issues. Special freight and l overtime is authorized to meet the required delivery date, if necessary on projects with short lead times. Significantly large premium costs for expedited delivery WILL be reviewed with the originator prior to making a commitment w:th the supplier.

Handlina - a. Buyers WILL respond appropriately to meet the required date. Buyers should solicit bids when applicable. Buyer WILL notify originator if required date cannot be met.

b. Material WILL be followed-up. Status WILL be communicated at originator's option. (The informatica is also available, on line, through MCS.)

PRIORITY 3

~

Definition - The required date is important but not critical. The date can either be

, approximate or firm; however, no immediate or short term system problems are contemplated and continued normal operation is not threatened.

Handlina - a. Buyers WILL handle as normal work load targeting the required date.

b. Status checks with the originator are not required; but, are available at originator's option (or on line via MCS).

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APA-ZZ-00400 Rev. 22

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• INFORMATION REOUIREMENTS FOR STOCK MATERIAL

The ease oflocating stock material in the computer system is directly proportional to the amount of

information provided on the BOM. Based on this, the following is a guide for information that should be included on BOM's for stock material.

A) Ifitem is a spare part, provide on the BOM all applicable equipment I.D. #'s in which this part or component is used.

B) Provide the specification number for the parent component or system.

C) If the item is not related to specific specs or equipment numbers, indicate "For General Stock" on the BOM.

D) Descriptions should include all information as required by "MMIS Nomenclature Standard" as applicable. (Copies of this are available from Document Control.)

E) For spare parts, include in the description the original supplier, model number and serial number of the parent equipment.

F) Include part numbers and applicable drawing nurnbers.

G) Indicate quantity to be ordered and reorder level. Enter approximate price if known.

_. ) H) Indicate shelflife if known.

I) Indicate safety class.

NOTE: Material requests for procurement or radioactive sources or equipment containing radioactive materials SHALL NOT be set-up in stock.

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Rev. 22 l BID EVALUATION FORM Purchase Requisition No.

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Description:

Vendor:

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A. TechnicalRequirements SAT UNSAT l l

I B. Quality Assurements Requirements SAT UNSAT C. PersonnelQualifications SAT UNSAT

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- D. Production Capabilities SAT UNSAT l

[

l E. Past Performance SAT UNSAT F. Alternates SAT -

UNSAT l

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G. Exceptions SAT UNSAT I

Prepared by Date.

Reviewed by Date 4 Approved by Date Dept. Head or Designee Route: Originalto the Buyer (1101)

Copy to Materials Central Files (CA #460)

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APA-ZZ-00400 Rev. 22 GLOSSARY OF TERMS ,

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1. As-Built Data I l

Documented data that describes the condition actually achieved in a product (generally used with reference to drawings).  ;

2. 'ASME The American Society of Mechanical Engineers.

3. Award The act of communicating ajudgment or decision to accept a seller's offer; the acceptance MUST l be communicated to the seller.

4. Bid

Supplier quotation submitted in response to specified technical and quality requirements for which price and delivery are primary considerations.

5. Bid Packace e g The drawings, specifications, standards, and other documents specifying requirements that l _

) completely describe the task or item on which a prospective contractor WILL bid.

6. Bid Evaluation The technical, quality, and commercial evaluation or appraisal of a bid to determine if the bid is responsive to needs and requirements as identified in the bid package. This includes a documented review of alternates and exceptions to the technical and quality requirements of the bid request.

7. Bill of Material (BOhD (Form CA-#3997)

Form CA-#3997, is used by Nuclear Function personnel to initiate the procurement process (Attachment 1).

8. Calibration l The process by which standards or working equipment are checked against standards of known j higher accuracy and adjusted as necessary to ensure their compliance with designated specifications.

~ ~

' 9. Certiffc~ ate of Comoiiance A written statement, signed by a qualified party, attesting that the items or services are in ,

accordance with specified requirements and accompanied by additionalinformation to substantiate F the statement. May be used in lieu of a CMTR when permitted by the Code.

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10. Certificate of Conformance A written statement, signed by a qualified pany, certifying that items or services comply with specific requirements.

I 1. Certificate Holder An organization holding a valid N, NV, NPT or NA Certificate of Authorization issued by the ASME.

12. Certification The action of determining, verifying, and attesting in writing to the qualifications of personnel or materials.- '

13. Certified Material Test Report (CMTR)

ASME required certification of material which contains the actual results of all required physical and chemical analysis, tests, and examinations and a statement ofconformance to the applicable specification. The CMTR SHALL also include a report of all weld repairs performed on material as required by Section III. Radiographic film required for the examination of material or of material repair welds SHALL be included as part of the Cenified Material Test Report except for those

. radiographs required for testing of welding or brazing materials. When specific times and temperatures (or temperature ranges) of heat treatments of materials are required by material v- specifications, they SHALL be reported. When specific times and temperatures (or temperature ranges) are not required by the material specification, a statement of the type of heat treated

, condition SHALL be reported. In any case, a statement of the minimum solution annealing l

temperature is adequate for austenitic stainless steels and high-nickel alloys. Additionally, the times and temperature ranges of postweld heat treatments of weld repaired materials as required by the '

fabrication requirements of Section III SHALL be reported.

14. Reauest For A Notice Of Channe  !

Union Electric Fonn # DC- 20, this form is used by Nuclear Engineering or Licensing and Fuels to request additions, deletions or modifications to provisions of a purchase order initiated in accordance with APA-ZZ-00408.

15. Notice of Channe A formal change to a purchase order.

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16. CODE l The applicable Editions & Addenda of the ASME Boiler and Pressure Vessel Code,Section III, Division 1.

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17. Commercial Grade Item. CGI An item satisfying all three of the following criteria:

~a) not subject to design or specification requirements that are unique to nuclear facilities; a_nd b) ' used in applications other than nuclear facilities; an.d c) is to be ordered from the manufacturer / supplier on the basis of specifications set forth in the

[ manufacturer's published product description (for example, a catalog).

I 8. Commercial Processing Processing which pertains to commercial terms which do not impact technical or quality requirements.

l

, 19. Commodity Item -

An item having a generic application throughout a nuclear unit, which lends itself to bulk procurement (e.g., nuts, bolts, o-rings, gaskets, indicator lights, fuses, relays, rerfstors, etc.).

20. Component l

A piece of equipment, such as a vessel, piping, pump, valve, or core support structure, that WILL

.- be combined with other components to form an assembly.

! 21. Confinuration i

The set design or arrangement of materials, equipment, or systems as expressed in drawings, .

specifications, or instructions.

!- ' 22. Confinuration Cenificate Document from the Supplier warranting that the materials, manufacturing process, physical arrangement, functional propenies, and performance of spare or replacement parts are the same as the parts specified by the supplier in his published product description (e.g. catalog).

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23. Configuration Review 1.

l A comparison examination of an item to design or qualification information.

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[ 24. Contract

' ~ ~

A legally binding agr~eement befween two parties or organizations for the provisions ofitems or services by the one to the other. (See also Purchase Order.)

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25. Contractor i - Any organization under contract to furnish items or services. It includes the terms vendor, supplier, j subcontractor, and fabricator and the subtier levels of these, where appropriate.

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26. - Critical Characteristics For Desian Those properties or attributes which are essential for the item's form, fit and functional performance. Critical characteristics for design are the identifiable and/or measurable auributes of a y replacement item which provides assurance that the replacement item WILL perform its design l function.

l- 27. Critical Characteristics for Verification

~

Identifiable and measurable attributes / variables of a commercial grade item, which once selected to be verified, provide reasonable assurance that the item received is the item specified.

~ 28. Dedication l- The point in time after which a commercial grade item is accepted for a safety related application i

and designated for use as a basic component. Deficiency reporting becomes the responsibility of the party performing the acceptance.

[

29. Deviation A nonconformance or departure of a characteristic from specified requiremems.

30. Engineerina Service Agreement I-An agreement for Engineering services, Constmetion Management services, or Consultant services.

- An' agreement consists of a proposal and an acceptance by the responsible Un:on Electric individual t authorized to enter into such agreements.

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31. Eauivalency Evaluation l A technical evaluation performed to confirm that an alternative item, not identical to the original item, WILL satisfactorily perform its intended function once in service. This term is synonymous with " Equal- to-or-Better-Than-Evaluation", and is performed by Union Electric Nuclear l: Engineering. The evaluation is performed in accordance with APA-ZZ-00604, Request For j Resolution.

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!- 32. Examination i

An element ofinspection consisting ofinvestigation of materials, components, supplies, or services to determine conformance to those specified requirements that can be determined by such investigation. Examination is usually nondestructive and includes simple physical manipulation, gauging, and measurement.

33. Exception Any article, item, material, or configuration in which objectionable points are noted or recorded.

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34. Inspection .

A phase of quality control that, by means of examination, observation, or measurement, determines the conformance of materials, supplies, components, parts, appunenances, systems, processes, or structures to predetermined quality requirements.

35. Invitation for Bid The complete assembly (bid package) or related documents (whether attached or incorporated by reference) that is furnished prospective bidders for the purpose of bidding. The notice to bidders is '

! a means of publicizing the invitation for bids.

36. Inauiry See " Invitation for Bid"

37. Item Any level of unit assembly, including structure, system, subsystem, subassembly, component, pan, or material.

38. Like-For-Like-Reolacement '

< The replacement of an item with an item that is identical.

~-

39. Lower-Tier Procurement Procurement by a supplier from a subsupplier ofitems or services.

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40. Manufacturer Company or individual that purchases raw material and adds value through labor and time to produce a product.

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41. Manufacturer's Part No.

The number a manufacturer assigns to the product he produces. A part number may also be a l model number if the number is assigned to a product that is an assembly of component parts.

42. Material Manufacturer

!, The Material Manufacturer performs or supervises and directly controls one or more of the 1

operations which affect the material properties required by the material specification and verifies ,

^ the conipletion of all the requirements of the material specification performed prior to that certification.

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APA-ZZ-00400 Rev. 22

43. Material Supplier As used in this procedure, the Material Supplier is an organization which supplies material produced and certified by Material Manufacturers but does not perform any operations which affect the material properties required by the material specification except when agreed upon by the Certificate Holder who uses the material in Code Construction or when so authorized in a Quality Systems Certificate (Materials). The Material Supplier may perform and certify the results of tests, examinations, repairs, or treatments required by the material specification or by Section III which were not performed by the Material Manufacturer.

44. Nonconformance A deficiency in characteristic, documentation, or procedure that renders the quality of an item unacceptable or indeterminate. Examples of nonconformance include physical defects, test failures, incorrect or inadequate documentation, or deviation from prescribed processing, inspection, or test procedures.

45. NDE Nondestructive examination methods which do not impair the ability of the material to perform its function and are intended to detect surface and internal discontinuities in material, weld and fabricated parts and components. They include radiographic examination, ultrasonic examination, c liquid penetrant examination, magnetic particle examination, eddy current examination, visual examination and leak testing.

46. Objective Evidence Any statement of fact, information, or record, either quantitative or qualitative, pertaining to the quality of an item or service based on observations, measurements, or tests that can be verified.

47. Priority Level A designator number from 1 to 3 indicating the expediency required for a particular procurement.

Individual Priority Levels are defined in Attachment 2.

48. Procurement An activity that includes purchasing, contracting, renting, leasing, or othenvise obtaining materials, equipment, supplies, or services. It includes all functions that pertain to the obtaining of supplies and services, including description (but not determination) of requirements, selection and solicitation of sources, preparation and award of contracts, and related phases of contract administration.

49. Procurement Documents l Documents used to identify the requirements which items or services SHALL meet in order to be

considered acceptable by the purchaser, including

purchase requisitions, purchase orders, drawings, contracts, specifications, or instructions.

Page 6 of 11 ATTACHMENT 5

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Rev. 22

50. Procurement Level  !

A designator number from 1 to 5 indicating the type of Procurement Methodology to be utilized for l a particular procurement.

51. Procurement Source Evaluations Evaluations which assess supplier's capabilities as a procurement source and involve a review of I technical and quality considerations to an extent considered appropriate by the participating  ;

organizations.

52. Prooosal l- Supplier offerings that define the scope of supply as well as specific technical and quality requirements for a product or service. Such offerings usually require negotiation prior to i acceptance as either a purchase order, contract,' or Engineering Service Agreement. l

53. Purchase Order l A contract for the purchase of goods or services. The purchase order establishes the binding l requirements with the supplier for goods or services delivered. Many of the terms and conditions of a Purchase Order are specified by law and therefore need not be enumerated each time a Purchase

- Order is generated. (See also Contract).

- ul- _54. Purchase Reauisition The basic document, prepared by the user or requesting department to specify requirements and

document the approval for procurement action that provides a description of the materials, .

l equipment, supplies, or services to be procured. It specifies or references applicable regulatory -

I requirements, design bases, technical requirements, and quality assurance criteria.

L 55. Ouality The degree of conformance of an item or material to the specified requirements.

l 5 6.- Ouality Assurance Records l

Those documents that furnish documentary evidence of the quality ofitems and of activities L affecting quality. Such documents are considered quality assurance records when they have been l accepted by an authorized representative of the user organization.

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57. Ouality Reauirement i l

Quality requirements, as they pertain to the procurement process and res , i ocur ement documents (e.g. PO, contract, ESA), ~ consist of the following areas:

1. QA Program acceptance and applicability -

2. Imposition of procurement document requirements on sub-tier suppliers

3. Right of access to a supplier's facility and records

4. QA witness / hold points

. 5. Record retention requirements

6. Handling of deviations and nonconformances

7. ~ Applicability of 10 CFR 21 requirements

8. In some cases, the originating point of shipment, when it affects QA program applicability

9. Personnel training requirements

. Quality requirements may be item-specific, vendor- specific, or general when stated in a >

. procurement document.

58. Qualified Suooliers List (OSL)

A database that identifies and provides information for each of the suppliers evaluated for providing basic components for Callaway Plant (Program type Q). The database also includes suppliers evaluated for controlling critical characteristics of commercial grade items (Program type C). The r..)

QSL is maintained on the Callaway Production Computer System (CPROD) and can be viewed by any user of CPROD. Access to the QSL is controlled and authorized in accordance with APA-ZZ-00109. Information on the QSL is backed up and supported by hard-copy records, which i are available in case ofcomputer failure. '

59. Right of Access The right of a purchaser or designated representative to enter the premises of a supplier for the purpose ofinspection, surveillance, or quality assurance audit.

60. Safety Related Those activities affecting quality regarding structures, systems, and components necessary to assure: (1) the integrity of the reactor coolant pressure boundary, (2) the capability to shutdown the reactor and maintain it in a safe shutdown condition, or (3) the capability to prevent or mitigate the consequences of accidents which could result in off-site exposures comparable to the guideline exposures of10CFR 100.

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APA-ZZ-00400 Rev. 22 a

61. Special Scope l

! Items within the scope of supplemental QA programs. These are parts, components, and systems l- that: 1) provide fire protection for a safety related structure, system, or component (Fire Protection

) program); 2) contain or may contain radioactive material and are not identified as safety-related l (Group) (Augmented) program); and 3) could structurally fail during a seismic event and thereby

, degrade the performance of safety-related items required to maintain the plant in a shutdown l condition, but are themselves not classified as safety-related (non Category I Seismic (II/I) program); 4) Effluent and Environmental Monitoring, and, 5) Meteorological Monitoring programs.

62. Source Verification The act of reviewing, inspecting, testing, checking, auditing, or otherwise determining and '

documenting whether item's, processes, services, or documents conform to specified requirements, performed prior to the item leaving the supplier's shop, i.e., post award supplier monitoring.

l 63. Sucolier l Any organization from which materials or services are received.

l 64. Sucolier Deviation Reauest (SDR)

- '} The Supplier Deviation Request WILL accompany all purchase orders. The SDR is to be used by a supplier to:

{

- Notify UE when manufactured product or service does not meet established contract requirements and to document the supplier's proposed disposition, with this technical (and where appropriate Cost / Schedule) justification.

Notify UE when the supplier wants to propose change to the contract documents unanticipated at time of award.

Record UE disposition of the SDR.

65. Surveillance l

l A review, observation, or inspection for the purpose of verifying that an action has been

) accomplished as specified.

l l 66. Survey

) .-

A survey of a commercial grade supplier is synonymous to an audit of a safety-related supplier.

l External audits and surveys are used interchangeably in this procedure. Surveys ascertain the adequacy ofimplementation of a manufacturer's documented measures for control of design, process, and material changes that pertain to the critical characteristics which UE desires to take credit for the supplier controlling as part of our commercial grade item dedication action.

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Page 9 of11 ATTACHMENT 5

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APA-ZZ-00400 Rev. 22 67 Services l

The performance by a contractor of activities such as design, fabrication, inspection,

- non-destructive examination, repair, or installation.

68. ' Solicitation The act ofinviting a prospective bidder to bid.

69.' Specification A concise statement of a set of requirements to be satisfied by a product, a material, a service, or process.

70. Technical Reauirements Technical requirements, as they pertain to the procurement process and resulting procurement documents, consist of the following areas:

1. Scope ofwork/ description

2. Identification of applicable drawings, codes. and standards, procedures, specifications, special instructions, and regulations, etc. .

3. Any special requirements for designing, fabricating, cleaning, erecting, packaging, handling,

~*T shipping, and storage

_/ ' 4. Any testing, NDE, inspection and acceptance requirements

5. QC witness / hold points

6. Method of acceptance Technical requirements may be specific or general when stated in a procurement document.

p 71.~ Testing The determination or verification of the capability of an item to meet specified requirements by subjecting the item to a set of physical, chemical, environmental, or operating conditions.

72. Vendor Company or individual who sells a product and/or to whom the purchase order is sent. The vendor t

can be a Distributor, Manufacturer, Manufacturer's Representative or Contractor.

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' 73. Verification

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l An act of confirming, substantiating, and assuring that an activity or condition has been p

implemented in conformance with the specified requirements.

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APA-ZZ-00400 Rev, 22 j

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74 Verification Test  :

The venfication test is the testing, examination, or analysis of procured items after delivery in order to verify critical characteristics, Verification tests may be used as the means of acceptance of ,

procured items in lieu of evidence ofin-process controls when it can be established that the verification test verifies all critical characteristics. The verification test is performed in conjunction l with receiving inspection. However, when verification testing is part of post installation test it  ;

MUST follow the satisfactory performance of receiving inspection.

75. Written Practice '

A comprehensive and detailed program or procedure which documents and describes the qualification and certification of nondestructive examination and inspection personnel in accordance with SNT-TC-1 A 1980 Edition, ANSI N45.2.6 and the ASME Code. This program includes -

competency test, charts, forms, procedures instructions and cross-referencing matrices of the qualification and certification requirements.

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APA-ZZ-00400 l .

Rev. 22 l ON SITE CONTRACTORS CHECKLIST

! BOM NO.

l l The Responsible Person MUST complete the On Site Contractor Checklist, even if a separate specification was prepared in accordance with APA-ZZ-00111, Engineering Specifications. The information in the checklist is required for procurement (see Attachment 7 for explanation of checklist items). i

1. List Site Contact / Responsible Person Phone

2. In addition to purchasing, who WILL review the bids?

3. Preferred bid response due date

4. Contract work MUST start between and

5. Contract work MUST be complete by

6. List standard weekly work hours for contract personnel.

i3 Vl 7. A pre-bid meeting is required to discuss various aspects of the project with contractors. _ (Y/N)

8. A pre- mobilization meeting with the contractor is required to discuss aspects of the project before they start work. _ (Y/N)

9. Do contractors need to submit summary of their experience in the area of service sought? _ (Y/N)

Ifyes, how many copies?

10. Do contractors need to submit list of past clients served, task done for them, and the name of a contact for that company? _(Y/N)

11. Have prospective bidders been contacted? __ (Y/N)

12. Request type payment: (Check One)

___ Lump Sum

__, Time and Material

_ Unit Cost, To Be Determined By Purchasing

13. Recommended Vendors:

Page1of3 ATTACHMENT 6 CA-#1289

APA-ZZ-00400 Rev. 22

14. Is the work to be performed inside the protected arca? _ (Y/N)

15. Is unescorted access required for contractor personnel? _ (Y/N)

16. Is access to the RCA required? _ (Y/N)

17. Will any of the contractor personnel be required to be respirator qualified? _,(Y/N)

18. List any other work restraints or plant conditions the contractor should be advised of, l

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19. Will contractor personnel be required to wear ANSI Z41, Class 75 safety shoes or boots as defined in the Callaway Safe Work Practice Manual? _ (Y/N)

20. Will contractor supply small hand tools for contractor personnel? _ /Y/N)

21. Is there a potential for contractor's tools to become contaminated and not be allowed to be removed from the site? ,_ (Y/N)

22. List any special facilities that Union Electric WILL provide for use on site by contractor.

23. Will the contractor work to his own QA/QC program ___ (Y/N) (CTSN S440)

' 24. WILL the contractor work to his own procedure? _ (Y/N) If not, attach a copy of the applicable U.E.

procedures. (CTSN S440)

25. WILL the contractor work to his own Material Handling and Lifting Program? (Y/N).

26. Enter the scope of work in line item 1 ofinitiating BOM. See notes for scope requirements.

27. Describe each item that the contractor WILL install or leave on site in succeeding line items of the initiating BOM.

28. List any engineering or quality verification documents the contractor MUST supply:

' 29. List'tlEminimum qualifications for each type of personnel the contractor WILL supply.

30. Will contractor use any of his own measuring and test equipment? _ (Y/N)

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APA-ZZ-00400

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31. List any safety related requirements not included in Items 23 through 29 above.

32. List all acceptance criteria that will be used to determine when contracted services are complete and l acceptable (i.e., calibration certifications, personnel certifications, post-work testing, inspection of work, etc.)

l (CTSN 3601) l l  !

33. Will contractor be required to erect scaffolding? (Y/N) cc: Quality Assurance, Supplier Quality /G230.0000 (Mail Code 470)

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APA-ZZ-00400 Rev. 22 EXPLANATION OF ON SITE CONTRACTOR CHECKLIST ITEMS

1. SelfExplanatoy.

l

2. SelfExplanatory.

3. SelfExplanatory.

4,5 & 6 Relative to schedule changes, the contractor will take direction from the Responsible Person. No changes to schedule are to be made without the written consent of the Responsible Person. The contractor will not be compensated for unauthorized changes.

7. SelfExplanatory.

8. SelfExplanatory. <

9. SelfExplanatory.

10. SelfExplanatoy.

11. If bidders have been contacted, provide on separate attachment a list ornames and telephone numbers, and attach copies of any information that has been received (i.e., bids, proposals, pamphlets, etc.).

12. SelfExplanatory.

13. For Safety Related services; if a recommended ves.Jor will work to his own QA/QC program and is not listed on the QSL, submit a Request For Supplier Evaluation Form CA-#1592 to Quality Assurance-Supplier Quality.

14. SelfExplanatory.

15. If unesconed access is required, Contractor / Consultant personnel MUST meet requirements of APA-ZZ-00907, Personnel Processing Requirements for Access and Maintenance of Associated Personnel Data Changes and APA-ZZ-00909, Fitness for Duty Program Contractor / Consultant Employees. Attach Security Clearance Screening Program Letter (Contact Security for current copy). (CTSN 41921)

16. All " Service" BOM's which involve contractor work inside the Callaway Plant RCA MUST require compliance with Callaway's administrative dose limits and Code Of Federal Regulations 10CFR20's determination of prior occupational dose for contractor personnel.

The occupational radiation dose limits for contractor personnel at Callaway are given in l- APA-ZZ-01000, "Callaway Plant Health Physics Program". Workers assigned to l Callaway MUST have sufficient dose margin to complete their assigned work activities f

without exceeding these limits. Schedule delays due to personnel with insufficient dose l margin WILL be charged to the contractor at the contractor's delay charge rate.

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APA-ZZ-00400 a .

Rev. 22 Contractors are required to provide, for each worker who may be required to enter the Callaway Plant RCA, a legible, properly completed, and signed USNRC Form 4 (or equivalent) for the current calendar year and an estimate of total lifetime dose. In addition, the contractor MUST provide, for each worker who is likely to receive a dose in excess of 10% of the limits of 10CFR20, a legible, properly completed, and signed USNRC Form 5 (or equivalent) from each licensee which provided monitoring during the current calendar year All radiation dose records must meet the applicable requirements of 10CFR20.2104, and Regulatory Guide 8.7, " Instructions For Recording And Reporting Occupational Radiation Exposure Data". As compensation for dose history reconstmetion and documentation, contractors will be billed at a flat rate of 500 per worker for each worker who reports to the site without the above required dose records. Contractors should contact the Callaway Plant Dosimetry Office at (573) 676-8436 if they have any questions regarding this requirement.

A copy of Attachment 1 "Callaway Plant Administrative Limits (Annual and Lifetime)"

from APA-ZZ-01000, Callaway Health Physics Program, must be attached to the BOM or the information transferred to the purchase requisition.

All tools to be taken into a Radiologically Controlled Area (RCA) must receive clearance, through the Responsible Person, before Health Physics will allow entry and be surveyed by Health Physics prior to removal from the RCA.

g- 17. If contractor personnel are to be respirator qualified they are required to be clean shaven

/ and must provide a medical certification for respirator use. (If unescorted access is not required, and Security Screening Program Letter is not used, attach a Form CA- #1561 Medical Certification for Respirator Use, or UE acceptable equivalent.)

18. An example of a work restraint would be when a surface must be prepared using hand wire brushes rather than motorized or air driven sanders / grinders.

19. Contractor personnel supervising or performing physical work on site are required to wear ANSI Z41, Class 75 safety shoes or boots when performing work, transiting between plant buildings (other than MAF, Training Center and CPF), or transiting through plant operating areas. The cni;i exception is truck drivers makirg deliveries to Callaway Plant from off-site.

20. All contractor supplied tools and equipment must meet OSHA standards. All tools to be taken inside the plant protected area must be inventoried prior to arrival on site and the inventory list submitted to Security upon taking the tools into the protected area. Tools being removed from the plant protected area will be checked against this inventory list.

The security and safe-keeping of contractor-supplied tools and materials are the responsibility of the contractor. The contractor will repair or replace ~any t'o'ols'that inay be loaned to him by UE if tools become damaged or are not returned.

21. If UE buys equipment / material from a contractor due to contamination, the BOM needs to

, indicate " Contaminated material / equipment to be purchased from contractor." Note on BOM if materialis to be scrapped.

)

Page 2 of 4 ATTACHMENT 7

r 1 APA-ZZ-00400 Rev. 22

, . o.

22. Special facilities may include phones, desks, personal computers, conference rooms, etc.

23. If the contractor will work to his own QA/QC program he must submit his program for approval to the UEQA department. UEQA should monitor the effectiveness of the contractor's program by suitable surveillance or audit. (CTSN 4618,5440)

If not, the contractor will work to the UE OQAM and inspections will be performed by UEQC.

Note: This includes personnel qualifications.

24. If the contractor will work to his own procedures he must have his procedures approved per APA-ZZ-00101, Preparation, Review, Approval and Control of Procedures.

Procedures are to be submitted with contractor's bid. (CTSN 4618,5440) i

25. If Yes, the contractor must submit a copy of his material handling procedures for approval in accordance with APA-ZZ-00101.

If No, the Contractor must adhere to APA-ZZ-00365, Equipment Handling and Lifting Program.

26. Include in the scope:

Scope description should clearly define the work to be performed and allow for

} competitive bidding. If the scope is sufficiently detailed, generate reference and attach a specification per APA-ZZ-00111, Specifications. I

27. All materials to be brought on site by the contractor must be covered by a purchase order -

(either the original purchase order or a separate purchase order for the materials).

HAZARDOUS MATERI ALS SUPPLIED Contractor must supply Material Safety Data Sheets (MSDS's) that are not in the Callaway Plant MSDS book for any hazardous materials they are supplying (refer to APA-ZZ-00830).

28. Examples of verification documents could include certificate of conformance, certified material test reports (CMTR), calibration certification etc.

29. Personnel qualifications: Specify, such as - Personnel supplied shall meet or exceed the minimum qualifications of ANSI 3.1 - 1978. (Attach a separate sheet if necessary.)

(CTSN 41533,41593,41594)

The qualifications of personnel, who will be performing safety-related work, shall meet one of the following:

1) the education and experience requirements of ANSI 3.1 1978 for positions )

equivalent to UE positions,  ;

i l

Page 3 of 4 ATTACHMENT 7 l

. . - .. . . - _ - - . - _ = - _ - _ -. - - - -

.o ,s APA-ZZ-00400 Rev. 22

2) the education and experience requirements specified in the procurement document l for positions non-equivalent to UE positions,

3) qualified for assigned tasks through UE's " Systematic Approach to Training" for either equivalent or non-equivalent positions,

4) qualified for assigned tasks by a vendor with a UE approved training and qualification program for either equivalent or non-equivalent positions, or

5) be certified in accordance with ANSI N45.2.6-1978, as applicable.

For all safety-related work, personnel qualification requirements shall be imposed in the procurement document and must be verifiable by Union Electric.

1 Qualifications must be specified by position for those requiring code certification (welders, ;

NDE, etc.). (CTSN 5878) i Qualifications must be specified for positions that may require documented training and/or i experience such as rigging and lifting, crane operations, etc. Callaway qualification procedures such as MDP-ZZ-T0001, Maintenance Department Qualification /OJT Program or MDP-ZZ-T0003, Contract Maintenance Craft Qualification /OJT Program l

define these tasks. Training department staff can provide assistance in identifying 1

-. additional requirements.

The Responsible Person must indicate in the procurement document the acceptable documentation the contractor must provide to verify the qualifications of each individual that requires specific qualifications.

30. Contractors utilizing their own QA program SHALL implement a calibration and control program consistent with the requirements of the UE OQAM or control their activities relating to M&TE or reference standards via the Measuring and Test Equipment Program, APA-ZZ-00350. (CTSN 41531)

31. SelfExplanatory, i

32. SelfExplanatory.

]

33. Contractor personnel erecting scaffolding must complete Union Electric Callaway Plant Scaffolding Training Course T65.0230.6 and Erect the Scaffolding per MDP-ZZ-S0001, Scaffolding Installation and Evaluation.

NOTE: The Responsible Person will arrange for contractor personnel badging and training. Access arrangements for tools,'m'aterials, equipment and vehicle will also be provided by the Responsible Person.

No contractor vehicles will be allowed inside the plant protected area unless arranged for by the Responsible Person.

L Page 4 of 4 ATTACHMENT 7

e s.  ;

APA-ZZ-00400

• 4 Rev. 22 l

Date:

REOUEST FOR SUPPLIER EVALUATION TO: Supervising Engineer, Quality Assurance (470)

FROM:

INITIATOR (NAME/ PHONE):

i i

COMPANY NAME/ DIVISION: ]

ADDRESS:

- CONTACT / TITLE / TELEPHONE:

SCOPE OF INTENDED USE:

REQUESTED TARGET DATE/NEED DATE: )

^ "'}

We intend to procure the items / services noted above from the indicated prospective supplier.

Please initiate the actions necessary to place this supplier on the QSL by means of supplier evaluation.

We intend to procure the items / services noted above from the indicated supplier. Based on a review of the QSL, it is not clear if this supplier is qualified for the scope of our intended procurement. Please review and provide clarification to the originator.

Personnel Qualification Requirements (for service contracts)

Specification (if applicable)

Remarks:

cc: Purchasing - Power Plant Equipment Group (1101)

Supervising Engineer, Materials Engineering (CA-460)

Quality Assurance, File G230. (Code 470)

Page1 of1 ATTACHMENT 8 CA-#1592

d

• APA-ZZ-00400 Rev. 22 VENDOR EVALUATION Purchase Order Number

. Vendor Name Area of Unsatisfactory Performance:

Peisonnel qualifications Supervision Responsiveness Corporation Work Quality Efficiency Expertise Other Explain items checked:

l I

Submitted by Approved by Dept. Head / Manager !

cc: Manager, Purchasing (1101)

Superintendent, Materials (CA-460)

Supervising Engineer, Quality Assurance

-)

Page1of1 ATTACHMENT 9 CA-#1853

APA-ZZ-00400 Rev. 22 4

i SUPPLIER DEVIATION REOUEST DISPOSITION CATEGORIES Disoosition Supplier Recommend. UENE (1) Acceptable - This category is used when it is determined X that the quality of the item meets the original specifications 1 and no further action is required.

(2) Use-As-Is - This category is used when the material does- X l not meet original specification, but is desired to be accepted "as-is" for a particular application.

(3) Reoair - This category is used when corrective actions X i' bring the nonconformance to a satisfactory level ofquality, but do not return the nonconformance to a condition that -

l would meet the original specifications.

(4) Reiect - This category is used for nonconformances whose X level of quality cannot be brought to a satisfactory level by J

corrective action. The disposition states whether the i

rejected item is to be scrapped, retumed to the vendor, or I transferred to the control of another organization.

(5) Modify UE Reauirement - This category is used when it is X desired to change the procurement specification requirement so that the item or service to be furnished is no longer deviant but fully conforming.

' NOTE An "X" in a column means that the indicated disposition may be used.

t i

Page1of5 ATTACHMENT 10

c. ,.

APA-ZZ-00400 Rev. 22 INSTRUCTIONS FOR COMPLETING SDR FORM (Use Black Ink or Typewriter)

This form is to be used by a supplier to:

a) Notify UE when manufactured product or service does not meet established contract requirements and to document the supplier's proposed disposition, with their technical (and where appropriate, Cost / Schedule) justification.

b) Notify UE when the supplier wants to propose changes to the contract documents unanticipated at time of award.

c) Record UE's disposition of the SDR.

A deviation is any departure from the requirements of the procuring documents, which the supplier has incorporated or proposes to incorporate in the completed item or service provided. Deviation disposition can be classified as Use-As-Is, Repair, or Modify Requirement.

Repair is defined as the process of restoring a nonconforming characteristic to a condition such that the capability of an item to function reliably and safely is unimpaired, even though that item still may not conform to the original requirement. Repair includes alterations to the properties of the material through heat- treating, welding, metal deposition, chemical processing, etc. The SDR form is not to be used for cases where UE has previously provided authorization to proceed using an accepted repair procedure

,}

e4WF covering a specific type of repair; however, records, MUST be maintained for each specific repair.

UE's engineering action and disposition statement does not relieve the Supplier from responsibility for the accuracy, adequacy, or suitability of the item or service being provided as defined in the procuring documents, nor does it constitute waiver of the right to renegotiate the terms of the procuring documents.

Block No. Entry Information 1 Supplier's name and address - city and state and zip. List same information for lower-tier Supplier's if applicable.

2 Supplier's order number if one has been assigned.

3 Supplier's Part No(s) as applicable from the drawing, catalog, internal specification, etc.

4 Supplier's Part Name.

5 Date deviation detected and method used to detect deviation (NDE, dimensional check, visual, etc.).

6 List all previous SDR's (and their dates) that have been submitted for similar deviations requested on this Purchase Order.

Page 2 of 5 ATTACHMENT 10

e +

APA-ZZ-00400 Rev. 22

. ec.

Block No. Entry Information 7 UE Purchase Order Number and Revision Number.

8 UE Material Requisition (Item, part, tag or code) number (s).

9 UE Part Name, if one has been assigned.

10 Date and method (TWX, letter, etc.) used to notify UE Engineering.

I1 Describe the deviating characteristics and define the extent of the out-of-specification condition for each identified piece affected. Include quantities and serial, lot, batch, heat, or other numbers as appropriate. Identify the location of the deviating characteristic by print coordinates or specific location, as applicable.

Attached reproducible quality extra sheets, sketches, photographs, etc., as necessary.

When proposing a change in either supplier or UE documents, describe the change; identify the documents completely including title or subject, date and revision; and where appropriate, attach a copy of areas in question.

12 State proposed disposition.

13 Enter cost impact that would result from proposed changes and which WILL be reflected in appropriate Procurement documents.

14 Enter delivery schedul'e impact that would result from proposed changes.

15 Describe the proposed disposition and provide technical (and where appropriate Cost / Schedule) justification for UE's evaluation. Attached reproducible quality copies whenever required. If the deviation is correctable by repair, submit a detail repair procedure or reference the procedure previously submitted and approved by UE for use in similar situations. Provide UE control number, supplier control number and procedure title. Fore documents, provide suggested corrective wording, procedures, documents, etc.

16 Identify the nature of changes that may be needed on associated supplier documents (drawings, specs., procedures, installation instruction, etc.).

17 Enter the name (typed or printed), and title of the supplier representative authorizing the disposition request and appropriate signature and date signed.

• 18 Check all applicable boxes to define the action required by UE Engineering.

NOTE: Price adjustment requires Procurement Document (Purchase Order)

Change.

Page 3 of 5 ATTACHMENT 10

. . . . . _ _ . . - - - . ~ . .. - - . _ . - - - - . . . . . . . . . . . . . . . - - .

m .- .

.* , , - u APA-ZZ-00400 Rev. 22 Block No. Entn' Information

• 19 Provide appropriate justification for the UE action (s) indicated in Block 18. When changes to drawings, specifications, requisitions or other UE documents are involved, each document should be identified and the associated change briefly described. If other suppliers are affected, indicate who they are and the document t that initiated resolution of that involvement. "Other" follow-up action (e.g., the need for additional UE calculations, additional drawings or sketches, inspection by a Engineering representative, etc.) should also be identified here. If construction

l. action is required, so indicate.

l 20 ENG - Signature of the responsible UE Engineer and the date signed.

Reviewer - Signature of the reviewing UE Engineer and the date signed.

i 21 Signature of the supplier's inspector or other representative authorized to verify that the accepted disposition was correctly accomplished and the date signed.

l *22 ~ Signature of the UE Inspector or Representative and date. This signature indicates l that the accepted disposition was correctly implemented and verified (on a random i sample basis if the SDR applies to several parts).

l *For Union Electric use only.

l l

i  !

i I

l l

I-l l

Page 4 of 5 ATTACHMENT 10

[.

s' .. *a APA-ZZ-00400 Rev. 22 NORS:

SUPPLIER DEVIATION REQUEST

1. coMPLET8 INETRUCTloNS ON THE sack oF TMs5 PoRM. S. haue l.17 hel.m to be " by Sgyhor. 6. A supy orum , " IDR fem. with e.sy eend og er a.

2. home sueled uneh en emersk n eso to be emuylened by UE Passesumi osdy. 4. Ansehodeumelidarneuen -. asensory. noemeewy annB be 6adedul by tio egyhe in tas omhty variaansas dame

s. vs Man be an.a.4 er d.v===6 p. sine. r. a b ie .e.sh is.. son .,,b FOR SUPPLIER USE FOR UE USE Supplier SDR No. Date Subrnitted Project UE SDR No. Date Received Job Number

1. Suppler Name Address City / State Zip

2. SuppEers Order No. 3. Suppliers Part No. 4. Supplier's Part Name 5. Deviation Detected 6. All Previous SDR's M (NO's and Dates)

H Dat. usinod

7. UE P.O. & Rev. No. 8. UE Part No. 9. UE Part Name 10. UE Eng. Nottied b

2 Dai. u.thod O ii. Dev. tion Desc. (eitacn exire snesis. pnoiogr.pns. skeicnes. eic.. & identifr au.niity and Sen.i No s. as .ppitaeie.

O cd

12. Suppliers Proposed Dspostion C Use-As.ls Repair Modify UE Requiremord l M 13. Cost impact l14. Schedule impact b 15. Proposed DispositionfTechnical Justifcation and Cost / Schedule (f necessary): Attach extra sheets. sketches etc.

1 D g

18. Associated Supplier Document Change (s)

17. Suppliers Authorized Representative Name Tale Signature Date

• 18. UE Eng. Action Dwg. Change Engineering UE L._.I Supplier ucensing Document Followp Spec / Req. Change UE R CWe Accepted Supplier Repected Other Suppliers Affected Prce Adjustment U Other

'1g UE Dsposition Statement including Justircation (Attach Extra Sheets. Sketches. etc.. as necessary)

O U

W D Construction Action Required Yes No f

20.UE Acceptanc,ersignature , Date 21. . Date Engineering

/ Supplier

/

Reviewer , *22. UE inspector /

Attach additional pages f needed.

s Page 5 of 5 ATTACHMENT 10 CA-#1506

.~.m. ,_______..4.__m._ .-.m. .-~.---_.m...-_... ._.__m.... . . . . . . . . . . _ _ . . . . . . . _ _ _ _ _ -

,' . e 6 APA-ZZ-00400

• Rev. 22 BOM INITIATION ORIGINATOR DETERMINE NEED AND TYPE OF >

PROCUREMENT l

ir I

WITE MATERIAL 9 OFF-SITE ERVICE u

NOOR TO NM-i St.SPLY NO m REVIEW

' MATERIAL REODPER 9 APA ZZ 00830

?

YES , ,YES t ir e'- MSDS ORIGINATOR M. ON NO l~ ORIGINATOR YES REVIEW I ~*J' OBTAIN MSDS REOD PER FILE 7

OBTAIN MSDS PER PER A A ZZ 00630 APA-ZZ40630 7

APA-ZZ40830 g

g- NO o

=

. ORIGINATOR ORIGINATOR ROUTE MSDS ROUTE MSDS

. PER  : PER APA ZZ 00830 APA ZZ-00830 i

I l-l l

l t

l u t

ORIGINATOR COMPLETE Bou ,

ON MCS I

l I-l 4 ,

l Page1of1 FIGURE 1 i

l- ,, ....A.

APA-ZZ-00400

-.- 4

+ Rev. 22 I

! - BOM APPROVAL ORIGINATOR OBTAIN i APPROVAL PER I

APA ZZ40412 u

1 SUPT HP RADIOACTIVE BOM SOLE SOURCE #8  ; D-REVIEW ^ 0WD S BOM 9 NO NO O SUPT HP RETURN TO ORIGINATOR n

if SOLE MANAGER BOM SOURCE NI -' YES APPROVED

,, ..s  ? REVIEW BOM

\?N

~') NO

\

NO ir MANAGER RETURN TO ORIGINATOR u

DEPT APPROVER PRE. APPROVED S BOM REQUISITION REVIEW APPROVED

? BOM  ?

o ir v

ORIO. DEPT APPROVER

. g43

BOM NO RETURN t

APPROVAL TO AL/ THOR!TY ORIGINATOR

?

YES

ir if MCS MATL CONTROL ROUTE MESSAGE  ;

PROCESS BOM TO PER i

MATL CONT WCP-ZZ40005 Page1 of1 FIGURE 2

_ _ . - _ _ . . _ __ . . ._ m _. .. . - _ - . _ _ _ _ . _ _ . _ _ _ _ _ _ _ . _ _ _ . . _ _ . . _ _ _ .

,a . . . +

APA-ZZ-00400

-* *- Rev. 22 L

1 BID EVALUATION PROCESS -

l ORO DEPT I' EVALUATE BIOS SELECT B00ER AND JUSTIFY

i. o ORG DEPT SELECTED BIDOER NO  :

2 ON REQUEST FOR QSL SUPP. EVAL.

! .?

YES 1r u

ORIG DEPT MATL. Eta UNACC,

_ YES QUAL / TECH ROUTE SUPP.

t RESOLVE CONDITCN EVAL TO l j :. . QUAUTECH WITH EXIST QASO ORG. DEPT.  ?

w NO ir ORIGINATOR ROUTE COPY OF BIOPACKAGE TO WATERIALS 1r ORIGINATOR ROUTE ORC.

BC PACKAGE TO THE BUYER i,

l -

l MATERIALS FILE COPIES IN THE REOUISITION '

l FILE I, -

l Page1of1 FIGURE 3 c

- , , . . , . - . - . ~.

id ,e i to APA-ZZ-00400 Rev. 22

, 4S SUPPLIER DEVIATION REQUEST PROCESS VENDOR COMP. SDR PER QA-1001 (Q)

SEND TO PURCH.

1 1f PURCHASING ROUTE SDR To i MATERIALS "

u 1 MATL ENG REVIEW THE SDR

' _' i

-f

, MATL ENG MATUENG I GENERATE _ NO / TO I AN RFR FOR DISPOSITION THE EVALUATION ', SDR 7

YES

=

if UENE LENG DISPOSITION THE PROC / DOC YES RFR AND RETURN  : PROCU E ENT CHANGE REQUIRED TO MATL ENG. 7 DOCUMENTS  !

1

. . . . NO ,

= \

1 v

l MATERIALS RETURN SDR TO BUYER AS REQUIRED Page1of1 FIGURE 4

_