ML20024G988
| ML20024G988 | |
| Person / Time | |
|---|---|
| Site: | Callaway  |
| Issue date: | 05/06/1991 |
| From: | UNION ELECTRIC CO. |
| To: | |
| References | |
| PROC-910506, NUDOCS 9105170058 | |
| Download: ML20024G988 (16) | |
Text
- __ _ ___________
. 05/06/91 UNION ELECTRIC COMPANY ARIP2371 07t40:31 CALLAWAY RECORDS INFORMATION SYSTEM PACE 1 CENERAL RULES FOR RECORDS INDEXING v lNDEXINC INSTRUCTION NUMBER: CENERAL RULES REVISION: 005 ADMINISTRATION APPROVAL:
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ORICINATORt LINDA ROBERTSON 1991/04/11 CENERAL COMMENTS
- TiiE PURPOSE OF THE CENERAL RULES IS TO PROVICE CUIDANCE IN Tile INDEXING AND RETRIEVAL Of RECORDS ENTERED INTO Tile RECORD RETRIEVAL SYSTEM.
REVISION BAR$ WILL APPEAk ON Tile LEFT HAND SIDE OF AN INDEXING INSTRUCTION MARKING T11E FIELD (S) TilAT WERE CHANCED.
CREEK SYMBOLS WILL BE REPLACED BY WORDS IN Tile RECORDS RETRIEVAL SYSTEM. A CREEK SYMBOL CHART (EXAMPLE 1) IS AVAILABLE IN TiiE REFERENCE ROOM.
BASED ON TiiE COMPLEXITY OF Ti!E INDEXINC INSTRUCTION, THE REVIEW CROUP WILL DETERMINE Tile NEED FOR INPUT SilEETS WIT 111N Ti1E EXAMPLES.
LOCK DOWN DATE FOR THE PERSONNEL SYSTEM WAS JUNE 4,1984. IF AN INDIVIDUAL liAD ACCESS TO Tile PLANT ON Tills DATE, Ills NAhS AND SOCIAL SECURITY NUMBER WAS LOADED INTO Tile PERSONNEL SYSTEM.
IF HO CA-0535 WAS OBTAINED AS OF JUNE 4, 1984, DATA WAS NOT LOADED.
O ALL LOCS TilAT ARE FILMED MAY NOT BE IN Ti!EIR ENTIRETY.
WilEN WRITING AN INDEXING INSTRUCTION, Tile LETTER "X" WILL BE USED IN THE EXAMPLES OF DIFFERENT FORMATS REPRESENTING ALPilA CllARACTERS AND A "0" (ZERO) REPRESENTINC NUMERIC CilARACTERS.
FOR INDEXING INSTRUCTION PURPOSES, TiiE DEFINITION OF A WORK AUT110RIZING DOCUMENT IS AS FOLLOWS:
A RECORD TilAT ENABLES WORK TO BE DONE IN Tile PI. ANT.
FOR OPERATILNS RECORDS, EXAMPLES ARE CMP' S, EMP' S, RMP' S, WR'S, PMTS'S, AND STS'S.
FOR CONSTRUCTION /STARTUP RECORDS, EXAMPLES ARE FCR'S, TRAVELER PACKACES, ELECTRICAL WORK ASSIGNMENTS, SWR'S, NCR'S, DCN'S, DESIGN OR SUPPLIER DRAWINGS, AND CONCRET8 POUR CARDS.
FOR INDEXING INSTRUCTION PURPOSES, THE DEFINITI0t! 0F BATC11 IS AS FOLLOWS:
CROUPING RECORDS BY COMMON DATA SUCII AS A PERIOD OF UME OR ALPHABETIC OR NUMERIC INFORMATION.
FILE CODE: A130.0016 O
INFORM ATiON ON i
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05/06/91' UNION ELECTRIC COMPANY ARIP2371
',,0 7 : 40 t'31 CALLAWAY RECORDS INFORMATION SYSTEM PACE 2 CENERAL RULES FOR RECORDS INDEXING Q NDEXING INSTRUCTION NUMBERt 'CENERAL RULES REVISIONt 005 TtilS TERM REQUIRES A ROLL / FRAME ENTRY ONLY FOR Tile FIRST OCCURRENCE OF THE BATCll ENTRY.
WiiEN IT I3 NECESSARY TO ABBREVIATE, USE STANDARD Y1.1 - 1972 ENTITLED " ABBREVIATIONS".
INDEXING INSTRUCTIONS VILL NOT BE WRITTEN FOP. FILES TilAT ONLY CONTAIN MEDIA SUCtf AS COMPUTER TAPES, VIDEO TAPES, COMPUTER DISCS.
FOR INDEXINC INSTRUCTION PURPOSES, TiiE DEF',NITION OF A STAND ALONE DOCUMENT IS AS POLLOWS A RECORD WilICll IS SOMETIMES USED AS AN ATTACllMENT TO ANOTilER RECORD. IN SOME CASES, TilESE A'ITACHMENTS ARE NOT DUPLICATED IN OTilER FILES. IF THESE ATTACllMENTS ARE OF SIGNIFICANT IMPORTANCE THAT TIIEY NEED TO BE RETl!IEVED INDEPENDENTLY OF Tile RECORD TO WHICll IT IS ATTACilED, IT MAY BE INDEXED AS ITS OWN RECORD TYPE AND CONSIDERED A STAND ALONE RECORD. INDEXING DATA FOR TilIS STAND ALONE RECORD S110ULD BE PROVIDED BY THE INDEXINC i
INSTRUCTION APPROPRIATE FOR Tile RECORD TYPE.
TiiE FOLLOWING ARE RECORDS WHICll WOULD PALL IN THIS CATECORY:
WilENEVER A VT-2 EXAMINATION REPORT IS ATTACllED TO A WORK AUTilORIZINC DOCUMENT INDEX IT IS A STAND ALONE RECORD.
O WilENEVER A FILE CONTAINS AN SLNRC OR ULNRC 1.ETTER, IF IT IS NOT IN TiiE RESPECTIVE LETTER FILE, IT StiOULD BE INDEXED AS A STAND A!4NE DOCUMENT ULNRC LETTERS DATED AFTER 5-1-87 WILL NOT BE INDEXED AS STAND ALONE RECORDS. THIS APPLIES TO ORIGINALS AS WELL AS COPIES.
ORIGINAL NSSS COMPUTER CONSTANT REVISION FORMS WILL BE INDEXED AS STAND ALONE DOCUMENTS. THEY S!!OULD NO LONCER BE ATTACllMENTS, TilEY SIIOULD BE SENT TO FILE E190.0090.
THE FOLLOWING DOCUMENTS ARE ALSO INDEXED AS STAND ALONE RECORDS WHEN FOUND IN OTilER FILES:
CERTIFICATE OF CONFORMANCE (C OF C'S)
CERTIFIED MATERIAL TEST REPORTS (CMTR'S)
CODE DATA REPORTS NIS FORMS 1 AVD 2 CERTS/QUALS FOR VENDOR EMPLOYESS CERTS/QUALS FOR UE NCN-NUCLEAR EMPLOYEES
- DOCUMENT NUMBER INPUT /CENERAL INSTRUCTIONS
- aaaaaaaaaaaaaa;aaaaaaaaahaaaaaaeaaaA**4aaaaaaa A
- ARCifITECTURAL C
--CIVIL CH
- CHEMISTRY FILE CODEt A130.0016
e 05/06/91' UNION ELECTRIC COMPANY ARIP2371 07140131 CALLAWAY RECORDS INFORMATION SYSTEM PACE 3 CENERAL RUI.ES FOR RECORDS INDEXING b-Q4NDEXINC INSTRUCTION NUMBERt.' CENERAL RULES REVISIONI 005 E
- ELECTRICAL FS
- FIELD SKETCH C
- CENERAL REQUIREMENTS J
- INSTRUMENTATION M
- MECliANICAL QA
- QUALITY ASSURANCE S
- SERVICE T
- TRAVELER UE
- UNION ELECTRIC W
- WELDINC Z
- MULTI-DISCIPLINARY a
ZEROS ARE WRITTEN AS 0 (ZERO).
ALL S!!EET NUMBERS S1100LD BE ENTERED AS S001, S034, S100. ETC. MAY BE SHORTENED IF NECESSARY TO FIT IN FIELD ( AS IN TRAVELERS).
ALL OP'D DOCUMENT NUMBERS END WITil "0P" USINC NO SPACES OR DASilES BETWEEN. EXAMPLE: M-02AB010P.
BECitTEL DESIGN DRAWINCS TilESE DRAWINCS 'JSUALLY llAVE ONE DASil AFTER Tile DISCIPLINE DESIGNATOR, SUCll AS: _ A-U901, C-UB305, E-23BC00, J-07D10, M-22AK01.
FOR DRAWINGS SUCll AS E-03'S, J-05'S, M-0S'S, ALL llAVE ZEROS, NOT ALPilA 0's.
OF COURSE TilERE ARE EXCEPTIONS TO Tile RULE. DRAWINGS SUCll AS A-UAC-Il AND A-UAT-16 IIAVE TWO DASHES BUT ARE CONSIDERED BECllTEL DESIGN DRAWINGS. AND, TilERE ARE SOME DRAWINGS THAT HAVE ONE DASil, SUCll AS B-62835, T11AT ARE CONSIDERED WESTINC1100SE DRAWINGS.
s BECitTEL SPECIFICATIONS THE NUMBER IS MADE UP OF Tile DISCIPLINE DESIGNATOR AND TilREE DICITS, SUCH AS A-078, E-093, J-200, AND M-207.
IN SOME INSTANCES, A SUB-SPECIFICATION WAS CREATED. TilESE WILL BE INPUT AS: C-202A, C-202B, C-202C, ETC. IN OTilER CASES, Ti!E SUB-SPECIFICATIONS ARE INPUT AS: E-001.1, E-001.2, E-001.3, ETC.
TilERE ARE ALSO SOME SEPARATE MECHANICAL SPECS. TilESE ARE INPUT AS:
MS-06, MS-12, MS-25C, ETC.
- BECllTEL VENDORS (INCLUDES BOTU DRAWINGS AND MANUALS)
TilESE NUMBERS ARE MADE FROM TIIE BECilTEL SPECIFICATION NUMBER AND A FIVE DICIT SUFF1X. TilEY ARE INPUT AS C-121-05168, M-141-00040, ETC.
OF COURSE, THE SUB-SPECIFICATION CASE APPLIES IIERE AS WELL. THESE ARE INPUT AS E-003.2-00026, E-018A-00004, ETC.
FILE CODE: A130.0016
i 1
05/06/91 UNION ELECTRIC COMPANY ARIP2371 t-47 40:31 CALI.AWAY RECORDS INFORMATION SYSTEM PACE 4 CENERAL RULES FOR RECORDS INDEXING NDEXING INSTRUCTION NUMBERt 'CENERAL RULES REVISION: 005 SOME DOCUMENTS MAY !! AVE AN ADDENDUM Vil!CH WILL llAVE AN ALPilABETICAL SUFFIX: M-140-00018A.
e VENDOR DRAWINGS CENERATED BY UE SPECIFICATIONS TilESE NUMBERS ARE MADE FROM Tile UE SPEC NUMBER AND A FIVF. DICIT SUFFIX. TilEY ARE INPUT AS: M-1077-00004, J-1010-00039, ETC.
S/P SPECIFICATIONS THESE SPEC NUMBERS ARE DIVIDED ROUCllLY INTO 'INO CROUPS. ONE CROUP IS WRITTEN AS: 4645-P-005-007. THE OTHER CROUP IS WRITTEN AS 4645-013A.*
S/P DRAWINGS-TifESE DRAWINGS LARCELY CONSIST OF Tile "8600" SERIES. Tile INPUT FOR ANY DRAWING OF THIS TYPE, WHETilER IT'S AN 8600A OR AN 8675 IS Tile SAME: 8600X88172, 8618A97197, 8675C54580. SOME DRAWINGS OF T!!IS FORMAT ARE UE-CENERATED, BUT ARE INPUT Tile SAME WAY.
FOREIGN PRINTS (INCLUDES BOTil DRAWINCS AND MANUALS)
TilESE ARE STRICTLY NUMBERS. IN Tile COMPUTER, TilEY HUST llAVE SIX j
DICITS. IF NEEDED, LEFT JUSTIFY Tile NUMBER, I.E. 097373. OTilER FORMS ARE 107270 AND 114026.
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DANIEL FIELD SKETCilES ALL FIELD SKETCilES BECIN WITil "FS" BUT llAVE DIFFERENT MET 1100S OF l
ENTRY. THE MAIN CROUPS ARE REPRESENTED BY: FS-C-DP1132, FS-C00143Z, FS-E00032, FS-J-BB01-03, FS-J-00077, FS-N-00184, FS-P-CP-ANA-06, FS-P00018 AND FS-X00005Z.
NOTE THAT MOST OF THE TYPES HAVE FIVE NUNERIC DICITS AFTER Tile l
DISCIPLINE.
i l
UE FSMD DRAWINGS l
IN SOME CASES, UENE WOULD TAKE A DANIEL TRAVELER DRAWING OR A BECHTEL VENDOR DRAWING AND REWORK IT INTO A UE DRAWINO.
TilESE ARE INPUT AS: UEFSMD-5368-3, ETC.
FIELD COMMENTS:
FILE CODE: A130.0016
- _ _ _.. _ _ _. _ _ _ _. _ _ _ _. _ _ _ _ _. _. _. _. _ _. _, ~. _ _
, 05/06/91 UNION ELECTRIC COMPANY ARIP2371
~ 07:40 31 CALLAWAY RECORDS INFORMATION SYSTEM PACE 5
'f*]
CENERAL RULES FOR RECORDS INDEXINC (u/NDEXING INSTRUCTION NUMBER: 'CENERAL RULES REVISION: 005
- 02) RECORD TYPE CODE FOR ANY RECORD TYPE CODE WITil AN APPROVED INDEXING INSTRUCTION USED IN CONSTRUCTION AND/OR STARTUP, TIIE RECORD TYPE CODE WILL NOT BE
"*E9 FOR OPERATIONS RECORDS, WITil LIMITED EXCEPTIONS SUCll AS:
P390 S660 R075 S320 C190 D350 C371 NO34 Q130 NO35
- 03) FILE NUMBER WilEN INDEXING AN ATTACHED RECORD AS A STAND-ALONE DOCUMENT, ENTER THE FILE NUMBER OF APPLICABLE INDEXINC INSTRUCTION FOR THAT STAND-ALONE DOCUMENT.
- 04) RECORD NJMBER ENTRIES IN THE RECORD NUMBER FIELD WILL BE ENTERED WIT 110UT DASilES OR SPACES. EXCEPTIONS WILL BE NOTFD ON SPECIFIC INDEXINC INSTRUCTIONS.
IF AN ALP 11A SUFFIX IS USED TO DIFFERENTI ATE BETWEEN WO DOCUMENTS WITHIN TiiE SAME FILE, Tile ALPHA SUFFIX WILL BE ENTERED. FOR EXAMPLE, THE SAME SIR NUMBER MAY I! AVE BEEN ASSIGNED TO WO DIFFERENT SIR'S.
IN Tills CASE Tile DEPARTMENT ADDED AN ' A' TO ONE AND A 'B' TO Tile p
OTilER TO MAKE EACH ONE UNIQUE.
- 08) RETENTION PERIOD RETENTIONS WILL BE ENTERED AS FOLLOWS:
EXAMPLE: Q-LP
- ENTER AS Q05 C-LP10
- ENTER AS LPIO QED 05
- ENTER AS QED 5
- 13) DESCRIPTION DESCRIPTION FIELD MAY CONTAIN ENTRIES TilAT ARE NOT PEFERENCED IN Tile INDEXING INSTRUCTION FOR UNDERCROUND STORACE AND WAREHOUSE RECORDS.
SUCH ENTRIES ARE SOMETIMES NECESSARY TO TRACK THE RECORD STATUS, E.C., RECORDS DESTROYED DATEI LITICATION PENDING, ETC.
EXAMPLE OF VENDOR TERMINOLOGY FOR HEAT / SERIAL NUMBERS FILE CODE: A130.0016
- ~.
05/06/91 UNION ELECTRIC COMPANY ARIP2371
- 07:40831 CALLAWAY RECORDS INFORMATION SYSTEM PACE 6 CENERAL RULES FOR RECORDS INDEXINC
~)
'NDEXING INSTRUCTION NUMBER CENERAL RULES REVISIONI 005 NOTE: TilESE NAMES ARE NOT USED CONSISTENTLY FROH ONE DOCUMENT TO TiiE NEXT.
NOTE: TilIS IS NOT A COMPLE*IE LISTINC OF Tile EXAMPLES OF llEAT/SERI AL NUMBERS TilAT MAY BE ENTERED IN Ti!IS FIELD. TilIS LIST MAY BE EXPANDED ON A CASE BY CASE BASIS.
HEAT SERIAL llEAT NUMBERS PART MARK HEAT CODES MODEL MELT f TAC LADLE PART NUMBER RAW MATERIAL LOT LOT NUMBER TRACE ALLOY NUMBER TYPE STYLE NOTE TilESE NUMBERS S1100LD BE INDEXED WilEN TIIEY PROVIDE UNIQUE IDENTIFICATION OR WilEN USED IN CONJUNCTION WITil ANOTilER NUMBER TO PROVIDE UNIQUE IDENTIFICATION.
l' f ANY TAC NUMBERS NOT LISTED AS A LECITIMATE COMPONENT IN Tile o
CENERAL RULES COMPONENT NUMBER SECTION WILL BE-ENTERED AS A
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SERIAL NUMBER.
12/13/88 DO NOT PICK UPt WELD TEST NUMBERS
- CONTROL NUMBERS ff QUESTION CONTROL NUMBERS. TilEY MAY REALLY BE ilEAT NUMBERS IN SOME CASES.
t
- 17) COMPONENT NUMBER ENTER Tile COMPONENT NUMBERS AS S110WN IN Tile MASTER EQUIPMENT LIST, WITil NO DASIIES OR SPACES.
W IF Tile EQUIPMENT NUMBER IS NOT SHOWN IN Tl!E MASTER EQUIPMENT LIST, ENTER Tile NUMBER AS S110WN, WIT 11 NO DASliES OR SPACES, IN TIIE FORMAT (IF IT CAN BE DETERMINED).
l IF A FORMAT IS NOT FOUND IN Tile MASTER EQUIPMENT LIST, ENTER AS SHOWN WITH NO DASHES OR SPACES.
OTilER FORMATS ENTERED IN COMPONENT FIELD SO fad TilESE ARE Tile ONLY OT11ER FORMATS FOUND IN RECORDS RETRIEVAL ENTERED IN COMPONENT NUMBER FIELD. ONLY ONE SYSTEM IS COMPLETED AND i
FILE CO TI A130.0016 v
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05/06/91 UNION ELECTRIC COMPANY ARIP2371
.,07 40 31
. CALLAWAY RECORDS INFORMATION SYSTEM PACE 7 CENERAL RULES FOR RECORDS INDEXINC Q1 NDEXING INSTRUCTION NUMBERt CENERAL RULES REVISION:
005 A SECOND SYSTEM STARTED.
PER JIM MCLAUCliLIN TilESE NUMBERS WILL REMAIN IN THE COMPONENT NUMBER FIELD AS COMPONENT NUMBERS:
DANIEL FIELD WELDS - ALO4FW1001 ALO4FW12 BECHTEL FIELD WELDS - A104F010 SHOP WELD - ALO4SW11 l
FORMATION NUMBERS - ALO1A51 NOTE: Tile BEA MAY APPEAR AFTER FORMATION NUMBERS AND l
SHOULD BE ENTERED, E.C. ALO1A51/135.
iSPOOL NUMBERS - ALOSSP001 EC17S001 NOTEt Tile BEA MAY APPEAR AFTER SPOOL NUMBERS AND SHOULD BE ENTERED, E.C. EC17S001/231.
CABLE SCllEME NUMBERS - SANC01AB 23ANC01AB j
SNUPPS CABLE NUMBERS - CA0000 C0000 - WE ilAVEN'T FOUND ANY OF TifESE YET, BUT WERE TOLD WE WOULD.
POUR NUMBER - 2CW165W01 PENETRATION NUMBERS - 2P331S0172 l
FLEX 110SE ASSEMBLIES - ECFil023
-REEL NUMBERS - C5050826A C5050826 Tile FOLLOWING ARE NUMBERS ALSO FOUND IN COMPONENT FIELD FOR WilICil A DECISION HAS NOT=BEFN MADE!.
WINDOW NUMBER 3 - A!!DA2101 23 DPD34
-DPD6 COMPUTER POINTS - All'9 ALF701 ALFIl ALZ6 ALZ0007
- NOTE: SPOOL NUMBERS HAVE THE SAME FORMAT AS HANCERS, WilICH FILE CODEt A130.0016
/
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._.___._______.-_._q 9
05/06/91 UNION ELECTRIC COMPANY ARIP2371
. 07:40:31 CALLAWAY RECORDS INFORMATION SYSTEM PACE 8 CENERAL RULES FOR RECORDS INDEXINC V NDEXING INSTRUCTION NUMBERI -CENERAL RULES REVISION: 005 ARE IN HEL. PER MEL, IIANCERS ARE FTERED WITil Tile BEA AND NO SLASil (/). SPOOL NUMBERS art. EXCEPTION TO OUR GENERAL RULE OF USINC TIIE FORMAT h.
IN MEL AND ARE ENTERED WIT!! A SLASil (/) FOLLOWh.
Y TIIE BEA.
- 18) REFERENCE DOCUMENT CODE
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TO AVOID ERROR IN DOCUMENT CROSS REFERENCE ENTRIES, A STATEMENT REFERRING THE ANALYST TO THE APPROPRIATE INDEXING INSTRUCTION WILL BE USED.
INCLUDE A STATEMENT IN THE INDEXINC INSTRUCTION USING Tile DOCUMENT CROSS REFERENCE FIELD THAT REFERENCES MAY BE A'ITACilED THAT ARE NOT REFERENCED ON THE RECORD BEING ANALYZED OR ADDRESSED BY Tile INDEXING -
INSTRUCTION.
THE DESIGN BASIS CROUP HAS DETERMINED CERTAIN CORRESPONDENCE TO BE OF IMPORTANCE IN THEIR WORK ON PLANT EXTENSION. SEE EXAMPLE 2.
TilESE LETTERS ARE TO BE ENTERED AS CROSS-REFERENCES TO WilATEVER DOCUMENT TilEY ARE ATTACHED. THE REFERENCE DOCUMENT CODE WILL BE EITiiER C653 OR C654 AS SliOWN IN THE CALLAWAY FILE INDEX.
EXCEPTION ULNRC'S AND SLNRC'S ARE STAND ALONE DOCUMENTS.
TREAT TiiESE PER TIIE DEFINITION OF STAND ALONE DOCUMENTS AND DO NOT CROSS REFERENCE.
O NOTE: THIS CROSS REFEREN',E ENTRY WILL NOT BE Sil0WN ON ANY d
INDIVIDUAL INDEXILC INSYRUCTION AS IT ONLY CONCERNS THE DESIGN BASIS OROUP.
- 19) DOCUMENT CROSS REFERENCE TO AVOID ERROR IN DOCUMENT CROSS REFERENCE ENTRIES, A STATEMENT REFERRING Tile ANALYST TO Tile APPROPRIATE INDEXING INSTRUCTION WILL BE USED.
INCLUDE A STATEMENT IN THE INDEXING = INSTRUCTION USING Ti!E DOCUMENT CROSS REFERENCE FIELD TilAT REFERENCES MAY BE ATTACllED TilAT ARE'NOT REFERENCED ON THE RECORD BEING ANALYZED OR ADDRESSED IN INDEXING INSTRUCTION.
WHEN ENTRIES ARE MADE FOR CORRESPONDENCE, RECORD TYPE CODE C654 FOR CONSTRUCTION AND STARTUP CORRESPONDENCE, AND C653 FOR OPERATION CORRESPONDENCE, Tile !.ETTER DESIGNATOR WILL BE USED FOLLOWED BY Tile LETTER NUMBER WIT 110UT DASHES OR SPACES, E.C., ULNRC01619. -
THE DESIGN BASIS CROUP llAS DETERMINED CERTAIN CORRESPONDENCE TO BE OF IMPORTANCE IN THEIR WORK ON PLANT EXTENSION. SEE EXAMPLE 2 FOR A LIST OF LETTER DESIGNATORS. THESE LETTERS ARE TO BE ENTERED AS CROSS-REFERENCES TO WHATEVER DOCUMENT THEY ARE ATTACllED. TilESE LETTERS WILL BE ENTERED USING Tile LETTER DESIGNATOR FOLLOWED BY Tile LETTER NUMBER.
' FILE CODE: A130.0016 s
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05/06/91 UNION ELECTRIC COMPANY ARIP2371 07:40t31 CALLAWAY RECORDS INFORMATION SYSTEM PACE 9 A
CENERAL RUI.ES FOR RECORDS INDEXINC
\\
f L 4NDEXINC INSTRUCTION NUMBER: CENERAL RULES REVISION:
005 EXCEPTION: ULNRC'S AND SLNRC'S ARE STAND AIONC DOCUMENTS.
TREAT TilESE PER THE DEFINITION OF STAND A14NE DOCUMENTS AND DO NOT CROSS REFERENCE.
NOTE Ti!IS CROSS-REFERENCE ENTRY WILL NOT BE SHOWN ON ANY INDIVIDUAL INDEXING INSTRUCTION AS IT ONLY CONCERNS Tile DESICH BASIS CROUP.
- 26) FROM RECORD DATE FOR RECORDS TO BE ENTERED AS A MONTilLY SPAN, ENTER Tile FIRST DAY OF 1
Tile HONTil AND TIIE LAST DAY OF THE MONTil, E.C. 870101-870131.
FOR RECORDS TO BE ENTERED AS A QUARTERLY SPAN, ENTER Tile FIRST DAY l
0F Ti!E QUARTER AND TiiE LAST DAY OF Tile QUARTER, E.C. 870101-870331, 870401-870630. 870701-870930, 871001-871231.
FOR RECORDS TO BE ENTERED AS A YEARLY SPAN, ENTER TilF. FIRST DAY OF Tile YEAR AND Tile LAST DAY OF Ti!E YEAR, E.C. 870101-871231.
EXCEPTIONS WILL BE NOTED ON TiiE INDEXIAC INSTRUCTION.
WilEN A FROM AND TO DATE FNTRY ARE Ti!E SAME DATE, MAKE AN ENTRY FOR Tile FROM DATE AND BLANK Tl!E TO DATE ENTRY.
IF Tile ONLY DATE AVAILABLE IS Tile YEAR AND MONTil, ENTER 01 FOR Tile V
DAY. THE COMPUTER WILL NOT ACCEPT BLANK FOR Tile DAY.
- 27) TO RECORD DATE FOR RECORDS TO BE ENTERED AS A HONTilLY SPAN, ENTER Tile FIRST DAY OF THE MONTH AND Ti!E LAST DAY OF Tile MONTil, E.C. 870101-870131.
F0h sECORDS TO BE ENTERED AS A QUARTERLY SPAN, ENTER TiiE FIRST DAY OF Ti!E QUARTER AND Tile LAST DAY OF Ti!E QUARTER, E.C. 870101-870331, 870401-870630, 870701-870930, 871001-871231.
FOR RECORDS TO BE ENTERED AS A YEARLY SPAN, ENTER Tile FIRST DAY OF Tile YEAR AND THE LAST DAY OF Tile YEAR, E.C. 870101-871231.
EXCEPTIONS WILL BE NOTED ON Tl!E INDEXING INSTRUCTION.
WIIEN A FROM AND A TO DATE ENTRY ARE Tile SAME DATE, MAKE AN ENTRY FOR Tile FROM DATE AND BLANK Tile TO DATE E.HTRY.
IF THE ONLY DATE AVAILABLE IS THE YEAR AND HONTH, ENTER 01 FOR Tile DAY. Tile COMPUTER WILL NOT ACCEPT BLANK FOR Tile DAY.
FILE CODE: A130.0016 3(o
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TIME:,05/09/91 DATI::
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