ML20195F418

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Voided Rev 14 to Procedure DCP-3, Comanche Peak Steam Electric Station Document Control Program
ML20195F418
Person / Time
Site: Comanche Peak  Luminant icon.png
Issue date: 08/18/1982
From:
BROWN & ROOT, INC. (SUBS. OF HALLIBURTON CO.)
To:
Shared Package
ML20195F283 List: ... further results
References
FOIA-85-59 DCP-3, NUDOCS 8606120119
Download: ML20195F418 (11)
v • d • e


Text

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BROWN & ROOT, INC. PROCEDURE EFFECTIVE A CPSES NUM3ER REVISION DATE PAGE JOB 35-1195 DCP-3 14 8/18/82 1 of 8 TITLE: ORIGINATOR: R V # d d h; h- 8/hM2-DATE CPSES DOCUMENT CONTROL PROGRAM REVIEWED BY:

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/A f-//44 j 7y [ 3d CONSTRUCTION PROJECT MANAGER DATE o.i TABLE OF CONTENTS 4Q W 7 Section Titl e M P

1.0 REFERENCES

2.0 INTRODUCTION

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2.1 PURPOSE l '

2.2 SCOPE 3.0 PROCEDURE 3.1 REPRODUCTION AND DISTRIBUTION 3.1.1 Scoce of Controlled Documents 3.1.2 Controlled Cooy Stamo 3.1.3 Issuance of Documents for Construction 3.1.4 Document Revisions 3.1.5 Non-controlled Distribution 3.1.6 Pre-DCC Controlled Distribution 3.2 RECEIPT AND ACCOUNTING FOR CONTROLLED DOCUMENTS 3.2.1 Receipt of Controlled Documents 3.2.2 Accounting for Controlled Documents 3.3 MAINTENANCE AND STORAGE OF DOCUMENTS 3.3.1 Maintenance of Documents 3.3.2 Storage of Documents 3.4 DISTRIBUTION OF DOCUMENTS TO TRAVELER PACKAGES OR HYDRO PACKAGES

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4.0 ATTACHMENTS No. 1 Design Change Log No. 2 Document Disposition No. 3 Document Routing to the Document Control Center Sheet 1.0 _ REFERENCES 1.1 '

  • Brown & Root Quality Assurance Manual 1 1.2 35-1195-CP-CPM 6.3 1.3 35-1195-0EI-9 1.4 TUQ-552 1.5 IM-15260 g 61 g 9 860512 g QARDE85-59 ,_ PDR

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PROCEDURE EFFECTIVE

. BROWN,& ROOT, INC. NUMBER REVISION DATE PAGE CPSES JOB 35-1195 DCP-3 14 8/18/82 2 of 8

2.0 INTRODUCTION

2.1 PURPOSE The purpose of this procedure is to describe the document control activities at the Comanche Peak Steam Electric Station (CPSES).

2.2 SCOPE This procedure addresses the activities of and responsibilities for the control, receipt, reproduction, distribution, storage, and retrieval of construction and design documents generated at the site or received by the Document Control Center (DCC).

Instructions, procedures and/or drawings shall be readily available for use at locations where the prescribed activities are performed, and for use by the Authorized Nuclear Inspector (ANI).

3.0 PROCEDURE I 3.1 REPRODUCTION AND DISTRIBUTION 3.1.1 Scope of Controlled Documents DCC will be responsible for the reproduction of cordrolled documents including, but not limited to, drawings, specifications, design ~ changes, procedures, instructions, and construction hold notices.

3.1.1.1 Controlled documents (control stamped only) shall be distributed to recipients identified by their respective control numbers on the Distribution Routing Control List (DRCL), in accordance with the Document Disposition (Attachnent 2) which is prepared by the DCC Super-visor and lists the recipients' control numbers, the document number and quantities distributed. Design changes and other non-control stamped documents will be control distributed by the Document Distri-bution Log (DDL).

3.1.1.2 Distribution of B&R initiated construction procedures is in accordance with the " Document Routing to the Document Control Center Sheet" (Attachment 3) which is received with the procedure from the Pro-cedures Department.

3.1.1.3 Support details and location isometric drawings for all 2" and smaller Class 1,2, & 3 piping and fire protection system support details will be issued by DCC from a satellite location.

Controlled copies of these drawings will be stamped with a CPSES docu-ment control center stamp with the appropriate control number entered in the cross-hatched area. A log shall be maintained indicating each party on controlled distribution, number of copies, issue date of each v revision and the receipt acknowledgement date.

Document issue will be by a design document transmittal, form. This shall be signed by the receiving file custodian for the document holder. Signer shall dispose of. superceded issues.

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PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE r CPSES JOB 35-1195 DCP-3 14 8/18/82 3 of 8 3.1.2 Controlled Copy Stamp Reproduced " controlled" copies will be identified with the

" controlled copy stamp" (see figure below) and the control number entered in the shaded area of the stamp.

CPSES 35-1195 CONTROL

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. NCONTW 3.1.3 Issuance of Documents for Construction Upon receipt of project or design documents, the DCC Supervisor shall review the document to ensure the document has been properly approved for use. Documents not approved or not releasad for use shall not be issued for construction, but may be issued as uncontrolled documents as discussed in paragraph 3.1.5.

3.1.3.1 G&H Design drawings must have a numerical revision designation of at least "0" for issuance. Drawings without numerical re-vision designations or with alpha revision designations shall be considered preliminary drawings and shall be stamped as follows:

PRELIMINARY COPY THIS DOCUMENT HAS NOT BEEN APPROVED AND IS NOT TO BE USED FOR ANY PHYSICAL CONSTRUCTION ACTIVJTY NOTE: If G&H approval letter revises the status of a preliminary drawing to a TUSI Status 1, it may be issued as a controlled drawing.

3.1.4 Document Revisions 3.1.4.1 Revisions to documents including but not limited to, design changes and document change notices, which affect other controlled documents, shall be distributed to the same control recipients receiving the affected document. Revisions to these types of documents shall be processed in the same manner as the original issue.

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PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE c CPSES JOB 35-1195 DCP-3 14 8/18/82 4 of 8 3.1.4.2 Any document reproduced ard distributed by the DCC that is i affected by design change documentation will be marked with one of the following stamps:

F'S JOCL.MEM TH1S ooCuusur i AE_C EJ 3Y AFFECTED BY DESIGN CHANGES '

JESIGN C- ANG. S _

3.1.5 Non-controlled Distribution Non-controlled distribution of documents may be made for the ,

purposes listed below provided they are not used for production  !

activities and are appropriately marked. It shall be the re-cipients' responsibility to ensure t.':se copies have not been superseded by revisions.

3.1.5.1 Information Copies "Information Copies" may be issued on request to non-craft de-partments. When craf t departments request "Information Copies,"

they will only be issued to file custodians, with the appropriate craf t superintendent's signature.

INFORMATION 0]PY THIS DOCUMENT IS FOR INFORMATION ONLW CONTACT DOCUMENT CONTROL FOR CURRENT STATUS AND REVISION.

3.1.5.2 Bid Documer 9 vvpy BID DOCE ENT 3.1.5.3 Take-off Copy TA(E-0FF COPY TO BE USED FOR TAKE-O' F ONLY. THIS DOCUMENT DOES NOT REFLECT STATUS OR DESIGN CHANGE INFORMATION AND IS NOT TO BE USED FOR ANY PHYSICAL CONSTRUCTfGN ACTIVITY.

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PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE f^ CPSES JOB 35-1195 DCP-3 14: 8/18/82 5 of 8 3.1.5.4 Training Copy FOR TRAINING PURPOSES ONLY NOTE: Some document copies may reflect both a black "Information Copy" stamp and a control stamp (with a control copy number in the shaded area).

These are valid control copies, issued by the DCC, and can be used in the field for construc-tion.

3.1.6 Pre-DCC Controlled Distribution .

3.1.6.1 Any temporary controlled distribution made by a department, such as "4 day" or "10 day" distribution, shall be followed by sub-sequent controlled distribution by the DCC or the cognizant department.

3.2 RECEIPT AND ACCCUNTING FOR CONTROLLED DOCUMENTS 3.2.1 Receipt of Controlled Documents 3.2.1.1 Prior to interface with DCC involving any controlled documents, site file custodians have completed one of the following:

1. DCC orientation class (given during 1977-78 bef6re file l custodians were tested).  !
2. Passing grade on DCC test, which is based on a thorough i knowledge of DCP-3.

Documentation supporting such qualification shall be maintained by DCC.

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PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE p CPSES JOB 35-1195 DCP-3 14 8/18/82 6 of 8 3.2.1.2 Controlled document receipt from the DCC shall be only by file custodians.

3.2.1.3 Design change documentation shall be distributed and maintained at the same location as the affected documents. The site file custodians will post design changes which affect their areas in their Design Change Log Books (Attachment 1). No other design changes need be distributed, posted, or maintained in these areas. If the design change received is the first issue against the affected document, the site file custodians must stamp their controlled copies of the affected document (s) with the design change indicator stamp, shown in paragraph 3.1.4.1, make a logsheet for the affected document, and note the design change number on the log-sheet.

NOTE: Classification of hangers will be governed by the current revision of DCA-5021 which will not be posted in the design change logbooks. DCC will stamp controlled copies of all hanger drawings with the following stamp:

CHECK CURRENT REVISION OF DCA-5021 FOR 14ANGEIT ~

Ct.ASSIEICATION.

EXCLUSION: Design change information shall be distributed to organizations holding the affected documents. The design change shall be reviewed by responsible personnel to ensure it does not affect the discipline's work activities.

Where they do affect the activities, they shall be posted and maintained as discussed above. If they do not affect the work activities, the changes need not be posted or maintained.

3.2.1.4 A record of whom a document was checked out to shall be maintained by the file custodian. Documentation issued to the craft for daily work activities shall be returned at the end of the shift to the file custodian. Upon receipt of a revised document, the file custodian shall retrieve the superceded document and replace it with the current document.

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PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE

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JOB 35-1195 DCP-3 14 8/18/82 7 of 8 3.2.1.5 If the document being received is a DCN, the site file custodian must mark the DCN number on the cover sheet of the affected pro-cedure and file the DCN with the procedure.

NOTE: Only when a new revision of a document is distributed will a new updated log sheet be distributed with that document. Upon receipt of the new log sheet from the DCC, file custodians should replace the old log sheet in their Design Change Log Book with the new one, and discard the old log sheet.

3.2.1.6 " Mail-out" distribution is made by letter accompanied by DRCL.

3.2.2 Accounting for Controlled Documents 3.2.2.1 All controlled copy holders will, once each quarter do a complete audit of their controlled document files to ensure that all appli-cable design documents are current and that the design change logs show the current approved and issued design change information.

3.2.2.2 Audits shall be performed using the " recipient trace" issued '

to each control number by the DCC, which will indicate:

1. Those documents they are shown as having.
2. Appropriate revision of each document.
3. Number of copies of the document they have.

To audit their design change logs, site file custodians will come to the DCC and compare their logbook (s) with the DCC master logboo ks. Once that is done, the physical design change files shall be checked at each file location.

3.2.2.3 A memo shall be written to the DCC supervisor indicating that the audit has been completed and corrective action, if any, has been taken as required. Missing documents are reported to the responsible Superintendent who investigates the cause of the missing document.

l 3.2.2.4 If for any reason, a superceded document is retained, the face o s the documents must be stamped or marked " VOID". When no longer required, superceded documents should be destro ed.

EXCLUSION: Drawings issued in accordance with paragraph 3.4 are not  !

subject to the aforementioned quarterly audits.

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PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE r~5 CPSES JOB 35-1195 DCP-3 14 8/18/82 8 of 8 3.3 MAINTENANCE AND STORAGE OF DOCUMENTS 3.3.1 Maintenance of Documents The DCC shall maintain a file of current document revisions and

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as-built drawings as they are received. Additionally, a listing of all such documents and a list of all active changes shall be i maintained.

3.3.2 Storage of Documents Project Record files are stored by the DCC. These include, but are

not limited to, specifications, procedures, correspondence, manuals, drawings, aperture cards and silver microfiche originals.

NOTE: If circumstances exist for non-Code activities that require deviation from requirements of this procedure, exceptions will be authorized in writing by the Senior Staff Engineer i

and such authorization will be kept on file by the Document Control Supervisor. - +

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l 3.4 DISTRIBUTION OF DOCUMENTS TO TRAVELER PACKAGES OR HYDRO PACKAGES Documents required for fabrication, installation and/or inspection may be issued for inclusion into a traveler package or hydro package.

The document shall be identified as being part of the package and that it cannot be used independently of the package by a stamp stating "This document shall be used only in conjunction with Operation j Traveler # "

I NOTE: For hydro packages, the hydro number shall be entered instead of the traveler number, and the number identified as a hydro test number.

I It shall be the responsibility of the organization controlling the package to ensure the current document revision number is referenced in the package.

EXCLUSION: Traveler packages containing drawings which have weld numbers assigned by Welding Engineering, and all Hanger Packages, are exlcuded from the aforementioned control alternative. _

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PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE

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CPSES JOB 35-1195 DCP-3 14 8/18/82 1 of 1 ATTACHMENT 1 DESIGN CHANGE LOG

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PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE

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JOB 35-1195 OCP-3 14 8/18/82 1 of 1 ATTACHMENT 2 DOCUMENT DISPOSITION

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PROCEDURE EFFECTIVE BROWN & ROOT, INC. NUMBER REVISION DATE PAGE CPSES

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