ML20195F399
| ML20195F399 | |
| Person / Time | |
|---|---|
| Site: | Comanche Peak  |
| Issue date: | 12/28/1981 |
| From: | Tanya Hood BROWN & ROOT, INC. (SUBS. OF HALLIBURTON CO.) |
| To: | |
| Shared Package | |
| ML20195F283 | List:
|
| References | |
| FOIA-85-59 DCP-3, NUDOCS 8606120111 | |
| Download: ML20195F399 (9) | |
Text
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EFFECTIVi[JDEXEn BROWN & ROOT, INC.
PROCEDURE RAGE CPSES NUMBER REVISION r
% tan JOB 35-1195 DCP-3 12-12/,28/81 1 of 8 TITLE:
ORIGINATOR:
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-,s o.i TABLE OF CONTENTS Section Titl e O'
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1.0 REFERENCES
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2.0 INTRODUCTION
2.1 PURPOSE 1
2.2 SCOPE f
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3.0 PROCEDURE
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3.1 REPRODUCTION AND DISTRIBU k.ON 3.1.1 Scope of Controlled Documents 3.1.2 Controlled Cooy Stamp 3.1.3 Issuance of Documents for Construction 3.1.4 Document Revisions 3.1.5 Non-controlled Distribution 3.1.6 Pre-DCC Controlled Distribution 3.2 RECEIPT AND ACCOUNTING FOR CONTROLLED DOCUMENTS 3.2.1 Receiot of Controlled Documents 3.2.2 Accounting for Controlled Documents 3.3 MAINTENANCE AND STORAGE OF DOCUMENTS 3.3.1 Maintenance of Documents 3.3.2 Storage of Documents 4.0 ATTACHMENTS No. 1 Design Change Log
1.0 REFERENCES
1.1 Brown & Root Quality Assurance Manual 1.2 35-1195-CP-CPM-6.3 1.3 35-1195-DEI-9 1.4 TUQ-552 1.5 IM-15260 g 61 g 1 860512 CARDE85-59 PDR
PROCEDURE l
l EFFECTIVE BROWN & ROOT, INC.
NUMBER
! REVISION DATE l
PAGE
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CPSES I
JOB 35-1195 DCP-3 12 l
12/28/81 !
2 of 8
2.0 INTRODUCTION
2.1 PURPOSE The purpose of this procedure is to describe the document control activities at the Comanche Peak Steam Electric Station (CPSES).
2.2 SCOPE This procedure addresses the activities of and responsibilities for the control, receipt, reproduction, distribution, storage, and retrieval of construction and design documents generated at the site or received by the Document Control Center (DCC).
3.0 PROCEDURE 3.1 REPR'0 DUCTION AND DISTRIBUTION 3.1.1 Scope of Controlled Documents DCC will be responsible for the reproduction of controlled documents including, but not limited to, drawings, specifi-cations, design changes, procedures, instructions, and con-struction hold notices.
3.1.1.1 Controlled documents (control stamped only) shall be distributed to recipients identified by their respective control numbers on the Distribution Routing Control List (DRCL). Design changes and other non-control stamped documents will be control distri-buted by the Document Distribution Log (DDL).
3.1.2 Controlled Copy Stamp Reproduced " controlled" copies will be identified with the
" controlled copy stamp" (see figure below) and the control number entered in the shaded area of the stamp.
CPSES 35-1195 CONTROL o
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l EFFECTIVE BROWN & ROOT, INC.
NUMBER
' REVISION i DATE PAGE CPSES JOB 35-1195 DCP-3 l
12
- 12/28/81 l 3 of 8 3.1.3 Issuance of Documents for Construction Upon receipt of project or design documents, the DCC Supervisor shall review the document to ensure the document has been properly approved for use. Documents not approved or not released for use shall not be issued for construction, but may be issued as uncontrolled documents as discussed in paragraph 3.1.5.
3.1.3.1 G&H Design drawings must have a numerical revision designation of at lease "0" for issuance. Drawings without numerical re-vision designations or with alpha revision designations shall be considered preliminary drawings and shall be stamped as follows:
PRELIMINARY COP'I THIS DOCUMENT HAS NOT BEEN APPROVED AND IS NOT TO BE USED FOR ANY PHYSICAL CONSTRUCTION ACTIVITY NOTE: If G&H approval letter revises the status of a pre-liminary drawing to a TUSI Status 1, it may be issued as a controlled drawing.
3.1.4 Document Revisions 3.1.4.1 Revisions to documents including but not limited to, design changes and document change notices, which affect other controlled documents, shall be distributed to the same control recipients receiving the affected document. Revisions to these types of documents shall be processed in the same manner as the original issue.
NOTE: Control and Distribution of CMC's affecting Component Support Hanger Packages shall be performed in accordance with Procedure DEI-9.
3.1.4.2 Any document reproduced and distributed by the DCC that is affected by design change documentation will be marked with one of the following stamps:
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PROCEDURE EFFECTIVE BROWN & ROOT, INC.
NUMBER l REVISION !
DATE PAGE CPSES JOB 35-1195 DCP-3 l
12 12/28/81 l
4 of 8 3.1.5 Non-controlled Distribution Non-controlled distribution of documents may be made for the purposes listed below provided they are not used for production activities and are appropriately marked.
It shall be the re-cipients' responsibility to ensure these copies have not been superseded by revisions.
3.1.5.1 Information Copies "Information Copies" may be issued on request to non-craft de-partments. When craft departments request "Information Copies,"
they will only be issued to file custodians, with the appropriate craft superintendent's signature.
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INFORMATl01 CCPY THIS DOCUMENT IS FOR INFORMATION ONLY.
CONTACT DOCUMENT CONTROL FOR CURRENT STATUS AND REVISION.
3.1.5.2 Bid Document Copy B::D DOCR ENT 3.1.5.3 Take-off Copy TAKE-0FF COPY N+
TO EE UCIO.CCR Ti:'.2 ' 't O'!!.Y. TH:G COOUMINT COES NOT TE.:'_E DT 0: u.3 0.; D2S'GN CHAi4.3E INJC.T.MT;0N A.'O..'; ii27 T) C2 USl0 FC.T AN'(
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PROCEDURE BROWN & ROOT, INC.
NUMBER REVISION i DATE l
PAGE CPSES I
t JOB 35-1195 DCP-3 l
12 l
12/28/81 f
5 of 8 3.1.5.4 Training Copy F0F TRAINING PURPOSES ONLY NOTE: Some document copies may reflect both a black "Information Copy" stamp and a control stamp (with a control copy number in the shaded area).
These are valid control copies, issued by the DCC, and can be used in the field for construc-tion.
3.1.6 Pre-DCC Controlled Distribution 3.1.6.1 Any temporary controlled distribution made by a department, such as "4 day" or "10 day" distribution, shall be followed by sub-sequent controlled distribution by the DCC or the cognizant department.
3.2 RECEIPT AND ACCOUNTING FOR CONTROLLED DOCUMENTS 3.2.1 Receipt of Controlled Documents 3.2.1.1 Prior to interface with DCC involving any controlled documents, site file custodians have completed one of the following:
1.
DCC orientation class (given during 1977-78 before file custodiansweretested).
2.
Passing grade on DCC test, which is based on a thorough knowledge of DCP-3.
Documentation supporting such qualification shall be maintained by DCC.
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PROCEDURE I
EFFECTIVE I
BROWN & ROOT, INC.
NUMBER REVISION DATE PAGE CPSES 1
f JOB 35-1195 DCP-3 12 i 12/28/81 1
6 of 8 3.2.1.2 Controlled document receipt from the DCC shall be only by file 1
custodians.
3.2.1.3 Design change documentation shall be distributed and maintained at the same location as the affected documents. The site file custodians will post all design changes in their Design Change Log Books (Attachment 1).
If the design change received is the first issued against the affected document, the site file custodians must stamp their controlled copies of the affected document (s) with the design change indicator stamp, shown in paragraph 3.1.4.1, make a logsheet for the affected document, and note the design change number on the logsheet.
NOTE: Classification of hangers will be governed by the current revision of DCA-5021 which will not be posted in the design change logbooks. D T will stamp controlled copies of all hanger drawings with the following stamp:
CHECK CURRENT REVISION
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OF DCA-5021 FOR HANGER CLASSIEICATION.
EXCLUSION: When authorized in writing by the Senior Staff Engineer, design change information shall be distributed to organizations holding the affected documents, and the design change information neither main-tained or posted as discussed above. How-ever, the design change must be reviewed by responsible personnel to ensure it does not affect that discipline's work activities.
Where they do affect the activities, they shall be posted and maintained as discussed above. Copies of this authorization shall be maintained by the DCC Supervisor. -
3.2.1.4 A record of whom a document was checked out to shall be main-tained by the file custodian. Documentation issued to the craft for daily work activities shull be returned at the end of the shift to the file custodian. Upon receipt of a revised document, the file custodian shall retrieve the superceded document and replace it with the current document.
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PROCEDURE l EFFECTIVE BROWN & ROOT, INC.
NUMBER
! REVISION l DATE PAGE CPSES I
JOB 35-1195 l
7 of 8 DCP-3
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3.2.1.5 If the document being received is a DCN, the site file custodian must mark the DCN number on the cover sheet of the affected pro-cedure and file the DCN with the procedure.
NOTE: Only when a new revision of a document is distributed will a new updated log sheet be distributed with that document. Upon receipt of the new log sheet from the DCC, file custodians should replace. the old log sheet in their Design Change Log Book with the new one, and discard the old log sheet.
3.2.1.6
" Mail-out" distribution is made by letter accompanied by DRCL.
3.2.2 Accounting for Controlled Documents 3.2.2.1 All, controlled copy holders will, once each quarter do a complete audit of their controlled document files to ensure that all appli-cable design documents are current and that the design change logs show the current approved and issued design change information.
3.2.2.2 In order to perform these audits, file custodians should request from the DCC a " recipient trace" for their control number which will indicate:
1.
Those documents they are shown as having.
2.
Appropriate revision of each document.
3.
Number of copies of the document they have.
To audit their design change logs, site file custodians will come to the DCC and compare their logbook (s) with the DCC master logbooks. Once that is done, the physical design change files shall be checked at each file location.
3.2.2.3 A memo shall be written to the DCC supervisor indicating that the audit has been completed and corrective action, if any, has been taken as required.
eason, a supers document is retained, the face of the document must be stamped or marked "V0ID".
When no long troyed.
i 3.3 MAINTENANCE AND STORAGE OF DOCUMENTS 3.3.1 Maintenance of Documents The DCC shall maintain a file of current document revisions and as-built drawings as they are received. Additionally, a listing of all such documents and a list of all active changes shall be maintained, e
PROCEDURE f EFFECTIVE i
BROWN & ROOT, INC.
NUMBER
' REVISION I DATE PAGE CPSES i
JOB 35-1195 OCP-3 l
12 J 12/28/81 l
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3.3.2 Storage of Documents Project Record files are stored in the DCC vault. These include, but are not limited to; specifications, procedures, correspondence, manuals, drawings, aperture cards and silver microfiche originals.
NOTE: If circumstances exist for non-Code activities that require l
deviation from requirements of this procedure, exceptioris will be authorized in writing by the Senior Staff Engineer and such authorization will be kept on file by the Document Control Supervisor.
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PROCEDURE l
- EFFECTIVE BROWN & ROOT, INC.
NUMBER
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12 12/28/81 l
1 of 1 ATTACHMENT 1 DESIGN CHANGE LOG 67GG/
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