ML20245A192

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Forwards Rev 0 to Regional Ofc Policy Guide 0200, Policy on Control of NRC Repts & Other Documents & Ofc of Investigations Referrals, Per W Dircks 841203 Memo.Review & Comments Requested
ML20245A192
Person / Time
Site: Comanche Peak Luminant icon.png
Issue date: 01/02/1985
From: Martin R
NRC OFFICE OF INSPECTION & ENFORCEMENT (IE REGION IV)
To: Stello V
NRC OFFICE OF THE EXECUTIVE DIRECTOR FOR OPERATIONS (EDO)
Shared Package
ML20237K807 List: ... further results
References
NUDOCS 8702250026
Download: ML20245A192 (4)
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Text

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E . ,',', "I a u r"El E 2 JAN 19E MEMORANDUM FOR: V. Stello, Jr., Deputy Executive Director for Regional Operations and Generic Requirements, OEDO FROM: Robert D. Martin, Regional Administrator, Region IV

SUBJECT:

POLICY ON CONTROL OF NRC REPORTS AND OTHER DOCUMENTS Pursuant to William Dircks' same subject memorandum to me dated December 3,,1984, Region IV has prepared the attached regional office policy guide. The proposed guide is based on the ED0's October 1983 policy statement as well as additional guidance on referrals to 01.

We would appreciate your' review and comment.

s&?A>11pidm Robert D. Martin Regional Administrator

Attachment:

As stated i

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Regional Office policy Guide No. 0200(4), Revision 0 POLICY ON CONTROL OF NRC REPORTS AND OTHER DOCUMENTS AND OI REFERRALS A.

Purpose:

NRC must act promptly and positively on nuclear safety and safeguards concerns. Such concerns must be identified promptly, documented and made known to res'ponsible licensee management to obtain prompt evaluation and appropriate corrective action. At the same time, NRC documents must be developed and issued without improper licensee or public influence, or.the j appearance thereof, and must be made available to the public in a timely '

manner, consistent with NRC regulations, policies and procedures. i B. Discussion:

The objectives of this policy statement with regard to both Dlant-specific and generic NRC reports and other documents (referred to hereinafter as I ddocuments") are:

1. To provide NRC staff with general policy guidance on the release and distribution of draft and final documents.
2. To assure that staff documents are developed and issued without I improper influences, real or perceived, by the public or by applicants, licensees, permittees or their subcontractors or agents l (referred to promptly to the hereinafter public. as " licensees") and are made available 1

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3. To assure that the Office of Investigations (01) is promptly informed whenever a material false statement is suspected.
4. To assure that matters being referred to 01 should be coordinates l

vith OI prior to advising a licensee of the potential referral.

5. To assure that sufficient flexibility is provided to Office Directors and Regional Administrators so that they and their staffs will not hesitate to disseminate appropriate safety or safeguards information to licensees, before distribution of final doc .nts, i

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Regional Office Policy Guide No. 0200(4)

Revision 0 C. Action:

1. For the purpose of this policy, the term " documents" encompasses all written material considered to be NRC records under 10 CFR Part 9.

A draft document is to be considered a draft from its ' initial development throughout the period of review until its issuance as a final document. A final document is one that has been signed or otherwise approved for publication and distribution. Final documents will be distributed in a manner that will ensure that the public, the

. licensees, NRC contractors and Government agencies have access to information they need to fulfill their responsibilities. Final documents provided to licensees will be placed in the Public Document Room (PDR).

2. Any decision under this policy to place documents in the POR must also be consistent with NRC regulations, policies, and procedures regarding confidentiality, security, safeguards, proprietary, and Privacy Act Information and investigative matters.
3. Draf t documents, or information contained therein, are not to be discussed with, given to, or shown to any licensee or the public by NRC staff without prior approval; nor should potential referrals to OI be discussed with any licensee or the public by NRC staff prior to coordination with OI.
4. Predecisional interagency or intraagency memoranda and letters shall not be provided to licensees or the public or placed in the POR witb3ut prior management approval.
5. In the event any document is inadvertently or otherwise released by the NRC, its contractors, or other Government agencies contrary to this policy, the EDO should be advised promptly in writing of the occurrence and the corrective action to be taken by the responsible office to avoid recurrence of such release. Normally, under such circumstances, the releasec document should be placed in the POR. {'
6. OI shall be promptly informed wnenever a 7.aterial false statement is suspected.
7. Any matter being referred to 01 should be coordinates with OI prior to advising a licensee of the potential referral.  ;

D. EXCEPTIONS l

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1. In the event there is an emergency, or a significant safety or safeguards issue appears to require immediate action, NRC personnel, at their discretion, may discuss with, show to, or provide the licensee with any pertinent material they believe the circumstances warrant, l

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l Regional Office Policy Guide No. 0200(4)

Revision 0 2.

In the normal course of conducting regulatory activities, communications with licensees, vendors, industry representatives, and other Government agencies are at times necessary regarding initial I

NRC staff positions, license conditions, confirmation of action letters, inspection findings, preparation of bulletins and information. notices, events at other facilities, etc. Such communications can be held in advance of the final NRC documents for the purpose of (1) gaining factual information, (2) assessing the cost, feasibility, and benefit of, or alternatives to, proposed actions, or (3) alerting licensees to initial staff positions or safety findings in order that corrective actions can be initiated promptly. This policy statement is not intended to impede such exchanges of information.

Any written communications provided by the staff to licensees or the public shall, however, be placed in the POR.

  • 3.

Draft research reports, studies, data, or other documentation based on information*obtained from a licensee or vendor, which may be discussed or exchanged with those parties and other participants in a study statement.

policy or research program, are not subject to restraint under this 4.

Draft proposed and final rul'es, policy statements, and other documents pertaining to materials regulated by the Agreement States may be sent to the Agreement States for comment and are not subject to restraint under this policy.

5.

Licensees may be advised of potential referrals to 01 if safety information is involved which requires immediate corrective action, i

6. l Nothing in the policy statement shall automatically preclude the j release of agency records pursuant to a formal request under the e Freedom of Information Act. j

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i Robert D. Ma-tin i Regional Administrator I Distribution List AB I

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