ML20087N489
| ML20087N489 | |
| Person / Time | |
|---|---|
| Site: | South Texas  |
| Issue date: | 06/15/1983 |
| From: | HOUSTON LIGHTING & POWER CO. |
| To: | |
| Shared Package | |
| ML20087N434 | List: |
| References | |
| EAD-6, NUDOCS 8404030504 | |
| Download: ML20087N489 (9) | |
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V' 0 00 WET 04 UGMT8%G & POWE2 ComeANY NUCLEAR ENGINEERING & CONSTRUCTION PROCEDURES MANUAL
SUMMARY
OF REVISIONS i 'emoc e.o I sussaet EAD-6 l Contracting and Administering Third-party Design Assessments
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NUCLEAR ENGINEERING & CONSTRUCTION PROCEDURES MANUAL EAD-6 1 Tavat Pact os Engineering Assurance Department Procedure 1 8 Sutd CT CATEIS5ptD Contracting and Administering 6-15 R1 Third-party Design Assessments new tffenf7 20 -83 1.0 Purpose This procedure establishes requirements for selection of outside engineering organizations to perform third-party design assessments and Engineering Assurance Department (EAD) functions in administering the activities of the third-party design assessment organization. Additionally, the procedure states the requirements for Engineering Assurance Department handling of reports generated as a result of such assessments.
2.0 Scope This procedure applies to services contracted by the Engineering Assurance Department solely for the purpose of third-party design assessments by out-side engineering organizations. The procedure does not apply to contracts for engineering personnel in support of independent technical assessments performed by the Engineering Assurance Department.
3.0 References 3.1 Engineering Assurance Department Procedure EAD-2, Planning and Schedul-ing of Design Process Reviews and Technical Assessments l R1 3.2 Engineering Assurance Department Procedure EAD-7, Reporting and Dispo-sition of Action Items 4.0 Definitions None 5.0 Responsibilities 5.1 Vice President, Nuclear Engineering & Construction Approves selection of engineering organization for third-party design assessments 5.2 Manager, Engineering Assurance Department Selects the subject and depth of review, approves Requisition on Pur-chasing Department, or RPD (Attachment 7.1), for contract initiation, comments on draft reports 5.3 Responsible engineer Performs evaluation (s) of acceptable bidders and administers con-tract (s) per Paragraphs 6.5, 6.6, and 6.14
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IWulTON LilMT NG O PowtQ coedeANY NUCLEAR ENGINEERING & CONSTRUCTION PROCEDURES MANUAL EAD-6 1 v TL E Pact of Engineering Assurance Department Procedure 2 8 Sutst CT DATi e55ptD Contracting and Administering 6_M_m Third-party Design Assessments 8". runt6720-83 5.4 South Texas Project (STP) Power Plant Purchasing Department Responsible for contract-writing and commercial negotiations for pro-curement of engineering services for the EAD 6.0 Procedure The sequence of activities for contracting and administering third-party design assessments is shown on Attachment 7.2 and described below:
6.1 The Manager, Engineering Assurance Department, shall select the sub-ject (s) to be verified by third-party design assessment and the depth of the review required. Considerations for determining the subject matter of the assessment shall be as stated in Paragraph 6.1 of Engi-neering Assurance Department Procedure EAD-2, Planning and Scheduling of Design Process Reviews and Technical Assessments. Additionally, the Manager, Engineering Assu:ance Department, shall assign the most ap cable Engineering Assurance Department discipline engineer (s) the responsibilities and actions defined below.
6.2 The responsible engineer (s) shall prepare a written definition of work to be contracted, setting forth the following:
6.2.1 Schedule requirements 6.2.2 Work scope l
6.2.3 Sample design documents and listing if possible
- 6.2.4 Quality assurance program requirements for the contracted l organization The 10 CFR 50 Appendix B criteria may be selected as applicable to the engineering organization for the scope of work defined. A Quality
, Assurance Department audit of the contracted organizations may be nec-essary to verify compliance with the requirements of the work scope.
! 6.3 The responsible engineer shall prepare a listing of acceptable engi-
! neering organizations to perform the work. Stone & Webster Engineering l Corporation (SWEC) will be given priority for providing third-party design assessments. However, if it is determined that SWEC's capa-bility is insufficient to meet the needs of the Engineering Assurance Department, other consultants shall be utilized. If SWEC is selected, l the next step in the procedure shall be Paragraph 6.12. If a contrac-t l
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DIOUSTCiN Ll3MTING S POWEQ COwp2Ny PADC.8(0 M E W. NO.
NUCLEAR ENGINEERING & CONSTRUCTION PROCEDURES MANUAL EAD-6 1 setts PAGE 08 Engineering Assurance Department Procedure 3 8 Sutst CT DATEIS5ptD Contracting and Administering 6 15 m Third-party Design Assessments cat' Effnt 7 -83 6 20 tor other than SWEC is to be utilized, all the following paragraphs must be observed.
6.4 The responsible engineer shall solicit, from the consultants on the list, proposals for the work scope defined. The bid request shall define the format of the proposal, as well as identify the bid expira-tion date.
6.5 As a minimum, the responsible engineer shall evaluate all proposals for acceptability in the following areas:
6.5.1 Compliance with schedule requirements 6.5.2 Technical capability and experience 6.5.3 Cost 6.5.4 Commercial terms and conditions Clarifications on the proposal or negotiation of exceptions will be the responsibility of the engineer, with assistance on commercial terms from the STP Purchasing Department. A pre-award meeting with the con-tractor may be required to ensure agreement between both parties to the proposal.
6.6 The responsible engineer shall obtain the QA Department's evaluation of the bidder's quality assurance program, addressing criteria identified in the work scope.
6.7 After completion of the evaluation, the responsible engineer and the Manager, Engineering Assurance Department, shall select and recommend to the Vice President, Nuclear Engineering & Construction, a consultant for the proposed work scope.
- 6.8 The Vice President, Nuclear Engineering & Construction, shall approve the selection or reject it, requiring additional evaluation and/or different consultant selection.
6.9 Upon approval of the consultant by the Vice President, Nuclear Engi-neering & Construction, the responsible engineer shall initiate an RPD (Attachment 7.1) to authorize Purchasing to put the contract in final form.
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?ROCEDURES MANUAL EAD-6 1 teTLE Pact of Engineering Assurance Department Procedure 4 8
& West CT OATEiS5ptD Contracting and Administering Fi 18 M Third-party Design Assessments case t"ut6 720-83 6.10 The responsible engineer shall review the final contract for compliance with technical matters and schedule requirements and obtain QA Depart-ment review for compliance with QA requirements.
6.11 Following issuance of the contract or letter of intent, a post-award meeting shall be held with the consultant to define contacts and verify understanding of the contract.
6.12 A pre-assessment meeting shall be held between the consultant, Engi-neering Assurance Department personnel, and the project engineering team for informa~ tion exchange, transfer of design documents, etc.
6.13 The outside organization shall select the specific design assessment methods (e.g., design review, use of alternate calculations) to be used and shall prepare an assessment plan defining the scope, methods to be used, special concerns, and other information pertinent to the assess-ment. A copy of the assessment plan shall be sent to the EAD for approval.
6.14 The consultant shall initiate third-party design assessment of the review subject. In administering the contract, the responsible engi-neer shall perform the following activities:
6.14.1 Act as a focal point for all communication regarding contrac-tual or technical matters
- 6.14.2 Monitor consultant's progress in meeting schedule requirements
! 6.14.3 Monitor manpower use and productivity 6.14.4 Review and approve invoices for payment l 6.15 A post-assessment meeting shall be held between the consultant, Engi-neering Assurance Department personnel, and the project engineering team to present and clarify findings prior to development of the assessment report.
6.16 The consultant shall prepare a draft report of the assessment, includ-ing purpose, scope, results, and observations. Additionally, the report must include a list of documents reviewed, alternate calcula-tions performed, problems encountered in similarly-designed plants, recommendations for necessary corrective and preventive actions, a justification of the consultant's assessment methods (e.g., checking,
1 MOWSTON LsGHTINC 6 POWEQ CO*pANY P3 D C 800- R E ' NO-NUCLEAR ENGINEERING & CONSTRUCTION PROCEDURES MANUAL EAD-6 1 T WL t Pact or Engineering Assurance Department Procedure 5 8 Susst CT Dait eS5ptD Contracting and Administering 6 14 n1 Third-party Design Assessments ****t"*ct7 6 20 -83 use of alternate calculations, etc.), identification of assessment participants, and appropriate comments on the significance of the resul ts.
6.17 The report shall be processed as follows from draft to final status:
6.17.1 The draft report shall be delivered under an appropriate con-sultant's cover letter to the EAD, requesting HL&P review.
6.17.2 The Engineering Assurance Department shall review the report and provide written comments to the consultant via an HL&P cover letter.
6.17.3 The consultant shall resolve the comments in preparation of a final report.
6.17.4 The final report shall include as an appendix Engineering Assurance Department comments and the consultant's resolution of those comments.
, 6.18 The Engineering Assurance Department shall review the final report, l determine the action items required, and issue the report for distribu-l tion to the Vice President, Nuclear Engineering & Construction, the l
Manager, Quality Assurance Department, and the Manager, Engineering.
Processing of action items shall be in accordance with Engineering l Assurance Department Procedure EAD-7, Reporting and Disposition of l Action Items.
6.19 Contract revisions / changes in scope after issuance of the final con-tract shall be handled in the following manner:
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! 6.19.1 The revision / change in scope shall be identified and defined by the responsible engineer.
6.19.2 The contracted third-party engineering organization shall pro-pose revised cost or connercial data to cover the change in scope or revision.
6.19.3 The responsible engineer, with assistance of the Purchasing Department as required, shall evaluate the acceptability of the proposal .
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NUCLEAR ENGINEERING & CONSTRUCTION PROCEDURES MANUAL EAD-6 1 v.v68 eact or Engineering Assurance Department Procedure 6 8 SutalCT C ATE '55pt D Contracting and Administering 6-15 Al Third-party Design Assessments ate tuendI20-83 6.19.4 If the proposal is acceptable, the responsible engineer shall issue an RPD and secure the signature of the Manager, Engineer-ing Assurance Department, authorizing the Purchasing Department to revise the contract in accordance with the proposal. If the proposal is unacceptable. the responsible engineer and/or Pur-chasing representative shall negotiate with the contractor to the satisfaction of both parties.
7.0 9ttachments 7.1 Requisition on Purchasing Department (RPD) 7.2 Procedure flow chart l
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T 8 espulTON Le3MTi2C & P0wt2 CDedP*NY P" OE "0- "***"O' NUCLEAR ENGINEERING & CONSTRUCTION PROCEDURES MANUAL EAD-6 I setti PAGE OF Engineering Assurance Department Procedure 7 8 Sutal CT Cait e55ptD Contracting and Administering 6 18i R1 Third-party Design Assessments oste t'futia i
6-20-83 Attachment 7.1 Requisition on Purchasing Department (RPD)
. . . REQUIS6T.IO.N..s... ON PURCHASING.DE.PARTMENT
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NUCLEAR ENGINEERING & CONSTRUCTION PROCEDURES MANUAL EAD-6 1 SevLt Pact 08 Engineering Assurance Department Procedure 8 8 Suest CT C ATI 'S5pt D Contracting and Administering 6 19 R7 Third-party Design Assessments mate En.cN20-83 Attachment 7.2 Procedure Flow Chart Manager. Engineering Assurance Department, selects subject (s), depth of review (s),
and responsible Engg Assur engineer (s) responsible engineer prepares definition of work scope b
list of acceptable consultants 8es19" is prepared documents fee STP 5 h 2
issue 1nquiry to issue to ShTC pre-assessment prospective oidders : meeting h E Engg Assur Dept l : consultant evaluates *= perforrs oropesa1(s) i i
contract revision a t te s t-wa t j or scope change i, f
EAD selects { EAD engineer post asses m t recowended adeninisters meeting consultaat lScoceredefinedl consultant j j activity (
VF. NELC. consu,l approves ,a.!.5L contractor % p,,, ,t,3ant coasvitant proposal draft report 57'8 d $ 4 Engg Assur Dept L Engg Assur Dept issues RPD to A evaluation /
approval 2 reviews /cowents Purchasino [ nn draft rencet i
! no h j Engg Assur Dept consultant reviews / accepts prepares I
final contract final recort 5 8 EAD . consultant Engg Assur Dept post-award determines meetino action required korrective action) i it it h
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