ML20087N440

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Rev 2 to Engineering Assurance Dept Procedure EAD-1, Preparation & Control of Engineering Assurance Dept Procedures
ML20087N440
Person / Time
Site: South Texas  STP Nuclear Operating Company icon.png
Issue date: 02/01/1984
From:
HOUSTON LIGHTING & POWER CO.
To:
Shared Package
ML20087N434 List:
References
EAD-1, NUDOCS 8404030461
Download: ML20087N440 (10)
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I ' E' . espostow uswfinc a powro coueANv NUCLEAR ENGINEERlNG & CONSTRUCTION PROCEDURES MANUAL i

SUMMARY

OF REVISIONS F emoc no l ovesset Preparation and Control of EAD-1 ] Enaineerine Assurance Deoartment Procedures

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I Training Required yes no 0 Original issuance 1 Removes references to Nuclear Engineering & Construc-tion Procedure NEC-P 1.01; changes process for /

superseded and cancelled procedures.

2 Editorial changes for better readability  !

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PA CC "D- A E ' "C-800W$704 LIGMTatC 6 POvvt3 COeA*thv NUCLEAR ENGINEERING & CONSTRUCTION EAD-1 2 PROCEDURES MANUAL 1stL( PAGg Qt Engineering Assurance Department Procedure 1 9 Suest CT OaitillutD Preparation and Control of 2-1-84 Engineering Assurance Department Procedures

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1.0 Purpose This procedure establishes the method for preparation, review and approval, distribution, filing, and revision of Engineering Assurance Department procedures.

2.0 Scope This procedure applies to all written procedures that specify Engineering Assurance Department methods of operation in support of the Nuclear Engineer-ing & Construction Division.

3.0 References

! None 4.0 Definitions 4.1 Procedure - A document that specifies or describes how an activity is to

! be performed. It may include methods to be employed, equipment or mate-rials to be used, and sequence of operations.

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! 4.2 Revision - A permanent change in the form of printed replacement pages (i.e.,organizationchanges,reassignmentofresponsibilities,etc.)

l 4.3 Effective date - The date on which the procedure becomes valid. This

! date must be the same as or later than the date approved.

4.4 Date approved - The date on which the procedure is signed by the appro-priate personnel as declaration of the procedure's validity l 4.5 Corrected pages - Those pages that are issued to correct misspelled words and/or typographical errors. Issuance of corrected pages does not require a change in the revision number.

4.6 Control number - A number assigned to a document for accountability purposes 4.7 Controlled document - A document that has been assigned a control number and to which updates are made

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Engineering Assurance Department Procedures 2 -84 4.8 Uncontrolled document - A document that has been issued without a con-trol number. Therefore, the holder of an uncontrolled document does not receive revisions.

5.0 Responsibilities 5.1 Manager, Engineering Assurance Department Approves the initial and subsequent revisions of all Engineering Assur-ance procedures and ensures implementation in accordance with procedural requirements 5.2 Responsible engineer Initiates procedure and resolves comments of procedure reviewers 6.0 Procedure The sequence of activities for development of Engineering Assurance Depart-ment procedures is shown on the procedure flow chart, Attachment 7.3.

6.1 Requests for new procedures or revisions to existing procedures are submitted to the Manager, Engineering Assurance Department, who is responsible for their development.

6.2 Standard format for procedures

6.2.1 Sumary of Revisions sheet - Each procedure shall utilize a Sum-l mary of Revisions sheet (Attachment 7.1) as a cover sheet to l

document the revision status and development, provide a descrip-i tion of the revision made, and provide for fonnal sign-offs of l revisions.

l 6.2.2 Purpose - The purpose statement shall provide a description of

! why the procedure is being written and what elements the proce-dure will cover. This shall be Paragraph 1.0. .

6.2.3 Scope - This statement shall define to whom or under what circum-stances the procedure applies. This shall be identified as Para-graph 2.0.

6.2.4 References - Those documents that provide additional information, criteria, or specific requirements. References listed shall be designated by full title and accompanying numerical designation i

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! TetLE Engineering' Assurance ~ Department Procedure 3 9 Cait essuto SuSJE CT 2-1-84 Preparation-and Control of one ruu Engineering Assurance Department Procedures 2 -

84 or abbreviation and shall be limited to those that are actually referred to in the body of the procedure. References shall be l

Paragraph 3.0.

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6.2.5 Definitions - Those words in the procedure that might cause con fusion shall be clarified. Consistency with other procedures and industry nomenclature shall be considered. Definitions shall be Paragraph 4.0.

6.2.6 Responsibilities - The actual person or group who has direct responsibility shall be identified. The responsibility of others, if applicable, shall also be identified. Responsibili-ties shall be Paragraph 5.0.

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6.2.7 Procedure - This section shall be sufficiently detailed, includ-ing subheadings, so that the activities covered by the procedure can be carried.out in a timely and efficient manner. Sufficient instructions shall be provided to minimize misinterpretation.

- This section shall be Paragraph 6.0.

6.2.8 Attachments - Necessary forms, memoranda, checklists, review sheets, drawings, etc., shall be specifically identified, as well

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as where they are to be filed (if applicable). This section shall b~e numbered Paragraph 7.0.

6.3 Procedure headings The heading of each Engineering Assurance Department procedure shall, as a minimum, reflect the procedure title, number, revision, page, issue date, and effective date.

6.4 Numbering procedures l Each procedure shall become a controlled document when a unique control number is assigned.for identification purposes. These numbers consist of the letters EAD followed by a sequential number.

l 6.5 Standard forms for Engineering Assurance Department procedures 6.5.1 The Summary of Revisions fann (Attachment 7.1) shall be used as the procedure cover page and approval signature sheet.

6.5.2 The procedure shall follow the Summary of Revisions sheet and be typed on the En ineering Assurance Department procedure forms (Attachment 7.2 .

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6.6 Review and approval of procedures and revisions 6.6.1 The responsible engineer designated to perfom the work ,by the Manager, Engineering Assurance Department, shall detemine reviewers from whom comments shall be solicited and shall trans-mit the procedure drafts to them. Coments received from the reviewers shall be resolved by the responsible engineer to the satisfaction of the Manager, Engineering Assurance Department.

Note: Revisions that do not change the procedure content or requive:nents but only reflect a restructure, clarification, or grammatical change need not be submitted for review and comment.

6.6.2 Procedures shall be submitted in draft form to the Quality Assur-ance Department for review and comment. The review shall be for R2 procedural format, clarity to minimize misinterpretation, and completeness of the procedure in meeting its stated purpose and scope. The review is not intended to confim consistency or compliance with the HL&P quality assurance program.

6.6.3 When review and resolution of comments have been completed to the lR2 satisfaction of the Manager, Engineering Assurance Department, the responsible engineer shall sign the Sumary of Revisions sheet as the preparer, also identifying both the revision number and the date issued. Reviewer coments and the resolution of the comments shall be retained in department files created for each procedure. Unresolved coments affecting the operation or policy l of Nuclear Engineering & Construction or departments outside

! Engineering Assurance will be fomarded to higher management l until a resolution satisfactory to all parties is reached.

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6.6.4 The Manger, Engineering Assurance Department, shall signify his approval of the procedure by signing the Summary of Revisions sheet. Additionally, the Manager, Engineering Assurance Depart-

ment, shall specify on the Summary of Revisions sheet whether or not fomal training in the new or revised procedure is necessary.

6.7 Revisions 6.7.1 Procedures may be revised or superseded at any time. Procedures that are superseded shall be so marked across the Sumary of Revisions sheet, and the unique number shall no longer be used.

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Engineering Assurance Department Procedures 25-84 6.7.2 A procedure may be cancelled when it is no longer required. The procedure pages shall be marked " Cancelled," and the document shall be maintained in the historical file by the department.

6.7.3 Those items revised within the procedure shall be marked with a vertical bar in the margin so as to call attention to the revision. The number of the revision shall be marked beside the revised portion of the For example, in the margin besidetheparagraph(s) procedure., sentence (s), or word (s) changed by first revision, the notation "R1" shall appear. Grammatical or typographical errors may be corrected without the "R" notation.

6.7.4 Whenever a major revision is made, such as a complete rewrite of the procedure, it is not necessary to employ the "R" method described above. In these cases, the revision number alone shall be used to denote the procedure change.

6.7.5 Procedure revision status shall be shown by the Summary of Revi-

- sions sheet and by listing the revision number and the effective date.

6.8 Control of procedures 6.8.1 Each copy of the Engineering Assurance Department Procedures Manual shall be identified by a number and assigned to a specific individual on a controlled distribution list.

6.8.2 All records generated for the procedure shall be retained in a historical file that shall include a copy of all revisions, l

starting with the original issue, comments by reviewers, and resolutions of those comments. Records shall be retained by the department. Copies of each revision of each Engineering Assur-ance Department procedure shall be transmitted to the Records 3 l Management System for retention. This distribution shall also apply to cancelled procedures.

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NUCLEAR ENGINEERING & CONSTRUCTION EAD-1 2 PROCEDURES MANUAL 9eTLE PaGt CF Engineering Assurance Departmer.t Procedure 6 9 SWSJE CT Oatt issvge Prrparation and Control of 2-1-84 Engineering Assurance Department Procedures **" ("'!"y,g4 7.0 Attachments 7.1 Sumary of Revisions sheet 7.2 Standard fonn for Engineering Assurance Department procedures 7.3 Procedure flow chart l

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Engineering Assurance Department Procedures **t'g'g Attachment 7.1 Sumary of Revisions Sheet e u.. . . ..,

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