ML022270181

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Procedures Manual - Volume 13 Distribution Package: 2002-426
ML022270181
Person / Time
Site: Columbia Energy Northwest icon.png
Issue date: 07/30/2002
From:
Energy Northwest
To:
Energy Northwest, Office of Nuclear Reactor Regulation
References
Download: ML022270181 (32)
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EIVERGY NORTHWEST INTEROFFICE MEMORANDUM DATE: JULY 30,2002 TO: Distribution FROM: Procedure _. rol, Administrative Services, (927A)

SUBJECT:

PLANT PROCEDURES MANUAL - VOLUME 13 Distribution Package: 2002-426

REFERENCE:

The following Procedure(s) have been revised/approved and are to be inserted in your controlled copy of the Manual and the superseded revisions are to be removed and destroyed Procedure Rev. Title/Conmnents 13.11.12 24 EOF ENGINEERING MANAGER AND STAFF DUTIES 13.11.18 12 INFORMATION COORDINATOR DUTIES Also included in the package is EDITORIAL CHANGES, please replace the pages located in your controlled manual with the attached pages:

Procedure Rev. Pages 13.10.7 18 12 13.12.20 2 1,7,9,11,18,22 To verify receipt or cancellation of the subject Procedure(s), please sign, date and return this receipt to Procedure Control, MD 927A within TEN (10) WORKING DAYS of the date of this IOM.

Energy Northwest Procedure Control (Mail Drop 927A)

PO Box 968 Richland, WA 99352 Date Signature of Manual Holder Controlled Copy Number

ý'(--A'-)

WP-102 R6 15-90)

DISTRIBUTION - VOLUME 13 Control Copy Location Mail Drop

  • Control Room (501) (IOM to CRS) 927A 2
  • Shift Manager (501) 927A 3

Licensed Training (PSF RPn. 249) 1050 5

  • Simulator (PSF Rin. 2_35) 1050 6

PEC Library PEC 12 Bruce Bond 911 25 26 Region IV, NRC 28 Region IV, NRC EOF Support Engineering Library 1050 30

  • TSC Emergency Response 927A 31 35 NRC Resident Inspector 52 State of Washington, Military Department 55 Federal Emergency Mgmt. Agency 57 Benton County Dept of Emerg. Mgmt.

927A 58 *WNP-2 Security (SAS-CR) (13.1.1, 13.4.1, 13.5.1, 13.5.3, 13.5.5, 13.10.8, 13.11.10, 13.12.19, 13.13.4)

  • WNP-2 Security (CAS-AAP) (13.1.1, 13.4.1, 13.5.1, 927A 59 13.5.3, 13.5.5, 13.10.8, 13.11.10, 13.12.19, 13.13.4)

WNP-2 Security 988A 60 Emergency Training PE30 63

  • Radwaste Control Room (467) 927A 64
  • Sinmulator, Shift Manager (PSF Rni. 235) 1050 66
  • Remiote Shutdown Room (467) (13.1.1, 13.2.1, 13.2.2, 927A 68 13.4.1, 13.5.1, 13.10.1, 13.10.9) 75 Dept. of Health Radiation Protection
  • Control Room - (501) STA's Desk 927A 78
  • MUDAC 1020 83
  • Simulator - STA's Desk 1034 86 87 Dqcutnent Control Desk, NRC
  • Joinit Information Center (J. Ittner) PE30

+ +90

  • EOF 1050 94
  • EOF 1050 97 EP Manager PE30 114 1050 127-130 (4) Licensed Training (PSF Rmn. 248)

Licensed Training (PSF Rm. 248) 1050 132 134-136 (3) *MUDAC Field Team Kits (13.9.1, 13.9.5, 13.9.8, 13.13.4, 13.14.4) 1050

+ +137 *MPF Field Team Kits (13.7.5, 13.9.1, 13.9.5, 13.9.8, 13.13.4, 13.14.4) (J. httner) PE30 142 Hanford EOC/SMT 146 FEMA RX Liaison 927A 155 *Maintenance Library (Melno to Veena) 927A 160 *OSC Emergency Support 1050 161 Equipment Operator Training 164 Oregon State Dept. of Energy 218 U.S. Nuclear Regulatory Commission 1050 219-221 (3) Licensed Training (PSF Rm. 248) 223 Franklin County Emergency Management 817 236 Site I Manager (13.5.3, 13.5.7)

++ Procedure Control assures delivery is arranged/made to J. Ittner

  • Level I File Page 1 of 2

l~lIII I .II1IIIIII

"~13.11. 12" USE CURRENT REVISION ENERGY NORTH WEST COLUMBIA GENERATING STATION PLANT PROCEDURES MANUAL PROCEDURE NUMBER APPROVED BY DATE

"*13.11.12 JEW - Revision"24 07/30/02 VOLUME NAME EMERGENCY PLAN IMPLEMENTING PROCEDURES SECTION EMERGENCY OPERATIONS FACILITY TITLE EOF ENGINEERING MANAGER AND STAFF DUTIES TABLE OF CONTENTS Page 1.0 PU R PO SE . . . .. . .. . . . . .. . . . . . . . . . . .. . . . . . . 2

2.0 REFERENCES

........................ ...... 2 3.0 RESPONSIBILITIES .......................... 2 4.0 PROCEDU RE .............................. 3 5.0 ATTACHMENTS............................. 6 5.1 Core Damage Assessment-............ 7 5.2 State/County Technical Liaison ................ 8 5.3 Energy Northwest Represen:.ati9 ves to State and County EOCs 9 5.4 EOF Engineering Staff ........... 11 5.5 INPO Network Coordinator .................. 14 5.6 EOF Engineering Manager Briefing Guidelines ..... 16 PROCEDURE NUMBER REVISION I'A(-GE 13.11.12 24 1 of 16

1.0 PURPOSE This procedure provides instructions and guidance for activities of the EOF Engineering Manager and staff during an emergency.

2.0 REFERENCES

2.1 FSAR, Chapter 13.3, Emergency Plan, Sections 2, 3, and 6 2.2 OER SIL324R6, BWR Emergency Support Program 2.3 Work Release Order C-0875 2.4 Plant Data Information System (PDIS) Users Manual 2.5 PPM 9.3.22, Core Damage Assessment Based on PASS Sample 2.6 PPM 13.2.2, Determining Protective Action Recommendations 2.7 PPM 13.13.2, Emergency Event Termination and Recovery Operations 2.8 PPM 13.13.4, After Action Reporting 2.9 Tech Memo 2117, Core Thermal or Reactor Engineer 2.10 Emergency Response Log, 968-23895 3.0 RESPONSIBILITIES 3.1 The EOF Engineering Manager is responsible for overall direction and supervision of the EOF engineering staff in parameter trending, system operations assessment and trouble shooting. The manager is also responsible for coordinating engineering support from contractors or vendors with the TSC.

3.2 The EOF Engineering Manager should determine the makeup of the engineering staff to support accident assessment and evaluation activities appropriate for the emergency conditions. These activities may include:

  • Evaluation of plant conditions to gain understanding of the emergency event
  • Investigation of events not understood or that deviate from the expected PROCEDURE NUMBER REVISION PAGE 13.11.12 24 2 of 16
  • Assessment of events or transients which may adversely affect accident mitigation efforts
  • Assisting the TSC in the analysis of potential system or component failures
  • Development of contingency plans for the TSC to recover failed safety equipment or maintain operating equipment 0 General trending of critical plant parameters, assessment of inoperable systems or components and problem solving 0 Assignment of engineering resources to respond to the State Emergency Operations Center (EOC)
  • Calculating core damage 3.3 The manager (or designee) will ensure the necessary technical information is provided for the INPO Nuclear Network releases and that the technical accuracy of those releases is verified. The Engineering Manager or designee will approve INPO Nuclear Network releases being made by Energy Northwest.

3.4 The EOF Engineering Manager is the primary interface for coordination of the GE BWR Emergency Support Program. The GE Emergency Response Team will report to the EOF, and may be used in the plant as required. When in the plant, the TSC Technical Manager acts as the primary interface for coordination of the Response Team members.

4.0 PROCEDURE 4.1 Upon notification of an Alert, Site Area or General Emergency, or if so directed, proceed to the EOF and sign in on the Sign-In board.

4.2 Obtain your procedure book from the wall rack and your supply drawer from the EOF supply cabinet. There is also a binder containing a Level 1 copy of PPM 9.3.22 located in, or in the vicinity of, the procedure book wall rack.

4.3 Based on the situation and the prognosis, call out additional engineering staff as required. The Emergency Phone Directory contains the home phone numbers of all ERO personnel under the ERO Phone List section.

4.4 If the EOF staff is required to evacuate to the Alternate EOF at the ENOC, determine if selected engineering personnel should be directed to report to the TSC to provide support.

PROCEDURE NUMBER REVISION PAGE 13.11.12 24 3 of 16

4.5 As requested, support the TSC in analyzing plant information.

4.6 Direct your staff to maintain a chronology of significant items on a log similar to Emergency Response Log, Form No. 968-23895.

4.7 Provide the EOF Manager and the Radiological Emergency Manager (REM):

Information on plant conditions that might affect Protective Action Recommendations.

Plant status and analysis of events throughout the emergency.

4.8 During a Site Area or General Emergency, coordinate with the TSC to determine if technical support from contractors or vendors should be requested, and make appropriate recommendations to the EOF Manager.

4.9 Review information or documents received by information network, facsimile, or other means and announce any pertinent information to your staff.

4.10 Coordinate core damage assessment information with the TSC Technical Manager.

Notify the EOF Manager and REM of core damage assessment results and any indications that could lead to fuel damage.

4.11 Coordinate activities of contractors, consultants, and vendors summoned for technical support.

PROCEDURE NUMBER REVISION PAGE 13.11.12 24 4 of 16

4.12 If emergency support from GE Nuclear Energy is desired at Site Area Emergency, provide the Security Operations Center Duty Officer at GE your name, telephone number, an alternate number for use in the event of a facility evacuation, the name of the utility, and the name of the affected plant. Refer to the Emergency Phone Directory for the number. The following responsibilities may be delegated by the EOF Engineering Manager to the Site Support Manager, or other organizations as appropriate.

4.12.1 When the GE Emergency Support Program Duty Manager returns your call, be prepared to indicate the nature of the request and define the scope of assistance desired from GE, such as:

Dedicated phone communications with the GE Technical Support Center in San Jose; Dispatch of local GE service personnel to the site at General Emergency, to establish dedicated telephone communications with San Jose; Dispatch of GE team of technical personnel to the site at General Emergency. A 24 hour2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> response time is anticipated.

4.12.2 Provide instructions to the GE Emergency Support Program Duty Manager that describe the site admission procedures, and identify the conduct expected of local GE nuclear service personnel and the Emergency Response Team while at the site.

4.12.3 Provide the GE Technical Support Center in San Jose the name and telephone number of the Site Support Manager responsible for coordination of Response Team arrival. Provide the following information:

  • Identify the landing location for aircraft on which the Emergency Response Team will arrive;
  • Indicate whether local transportation and escort for the Emergency Response Team to minimize delays in arriving at the EOF is available.

4.13 Direct the Site Support Manager to coordinate the transportation and housing of offsite technical resource personnel as necessary.

4.14 Coordinate with the Site Support Manager to arrange for an Energy Northwest representative and a relief to respond to the State EOC at Site Area Emergency or higher.

PROCEDURE NUMBER REVISION PAGE 13.11.12 24 5 of 16

4.15 When required, direct your staff in preparation of plant recovery operation plans and procedures. Refer to PPM 13.13.2, Recovery Planning section.

4.16 When requested by the INPO Network Coordinator, review the Nuclear Network emergency bulletins for technical accuracy and approve for release.

4.17 Refer all calls from the media to the Joint Information Center.

4.18 Upon shift change, turn over Emergency Response Logs and fully brief relief as to responsibilities, duties and current status of work being performed.

4.19 Upon shift change or termination of the emergency:

4.19.1 Prepare an individual After Action Report. Refer to PPM 13.13.4.

4.19.2 Collect the individual After Action Reports prepared by staff personnel.

4.19.3 Deliver all After Action Reports and Logs to the EOF Manager.

5.0 ATTACHMENTS 5.1 Core Damage Assessment 5.2 State/County Technical Liaison 5.3 Energy Northwest Representatives to State and County EOCs 5.4 EOF Engineering Staff 5.5 INPO Network Coordinator 5.6 EOF Engineering Manager Briefing Guidelines PROCEDURE NUMBER REVISION PAGE 13.11.12 24 6 of 16

CORE DAMAGE ASSESSMENT PLANT PARAMETERS

1. __  % Core Damage Actual? _ Potential?
2. Basis for core damage assessment:

a) Hydrogen: %H2 b) Radiation monitor: Reading:_

3) Check with the TSC Technical Manager for concurrence.

Technical Manager Agreed Disagreed

4. Comments:

Engineering Manager Date Time Attachment 5.1 PROCEDURE NUMBER REVISION PAGE 13.11.12 24 7 of 16

Duties of: STATE/COUNTY TECHNICAL LIAISON Assignment Location: Emergency Operations Facility (EOF)

Report To: EOF Engineering Manager RESPONSIBILITIES:

1. Review Plant Status updates and other technical data on plant emergency conditions.
2. Establish contact with the Energy Northwest Representatives at the State EOC and the Benton and Franklin County EOCs and keep them advised on current plant conditions or other relevant technical information and questions. Provide the following information:
  • Radiological release status
  • Plant status
  • Meteorological data
  • Protective Action Recommendations made by Energy Northwest
  • Emergency classification and the Emergency Action Level NOTE: The phone numbers for the Energy Northwest Representatives at the State EOC and Benton and Franklin County EOCs are listed in the Offsite Agency Phone Numbers section of the Emergency Phone Directory located in the EOF bookcase. The County Representatives are listed under the County extension numbers. For the State Representative, call the number listed for the EOC and ask for the Energy Northwest Representative (obtain a specific number from that individual when you have established communication). Ensure both of these individuals have the phone number at which you can be reached. The Benton and Franklin County representatives may also be contacted on the 300 Dial-up line. Refer to the aid attached to the phone or the Emergency Phone Directory for the number.
3. If the Nuclear Engineer, Department of Health, State EOC contacts you prior to arrival of the Energy Northwest State EOC Representative, verify the individual's identity, (by calling back to the EOC or checking information against an assignment list), then provide desired technical information that is available.
4. Refer all calls from the media to the Joint Information Center.
5. Upon shift change, brief your relief on responsibilities, duties, and current status of work being performed.
6. Upon shift change or termination of the emergency:
a. Prepare an individual After Action Report. Refer to PPM 13.13.4.
b. Deliver all After Action Reports, and all logs to the Engineering Manager.

Attachment 5.2 PROCEDURE NUMBER REVISION PAGE 13.11.12 24 8 of 16

ENERGY NORTHWEST REPRESENTATIVES AT STATE/COUNTY EMERGENCY OPERATIONS CENTERS Duties of: Energy Northwest Representatives at State/County Emergency Operations Centers Assigned Location: State/County Emergency Operations Center (EOC)

Report To: State/County Technical Liaison Activation Level: Alert, or Higher Classification Responsibilities

1. Benton and Franklin County Representatives: Upon notification, proceed to the Benton or Franklin County EOC and sign in on any roster boards that identifies your position.
2. State Representative: Upon notification, respond to the EOF. When dispatched at Site Area Emergency, proceed to the State EOC and sign in on any roster boards that identifies your position.
3. Obtain the Energy Northwest reference material stored at the EOC and set up the designated work area.
4. Determine what phone is designated for your use, and establish communications with the staff at the EOF. Contact is normally the State/County Technical Liaison, on the 300 dialup phone to obtain plant emergency status information.
5. Utilize established EOC logs and message forms for a record of actions taken, but maintain copies for submission with your Energy Northwest After Action Report. Refer to PPM 13.13.4.
6. Verify pertinent emergency data posted on EOC data displays and maintain any essential data displays you are assigned responsibility for.

NOTE: As an Energy Northwest representative at a State/County EOC, you should observe the requirements of EOC procedures. Be cooperative to information requests, but if the authority of persons requesting information is not known, you may request the Offsite Agency Coordinator to authorize release of Energy Northwest information.

Attachment 5.3 Page 1 of 2 PROCEDURE NUMBER REVISION PAGE 13.11.12 24 9 of 16

ENERGY NORTHWEST REPRESENTATIVE AT STATE/COUNTY EMERGENCY OPERATIONS CENTERS (Contd.)

7. Utilize information obtained from the EOF staff to update key EOC staff members, or provide explanations where appropriate of Energy Northwest actions and recommendations, or provide EOC (but not media) briefings, as requested, in as nontechnical and acronym-free terminology as possible on topics such as:
a. Meteorological and radiological conditions
b. Plant conditions prognosis
c. Energy Northwest emergency responses
d. Emergency classification and protective action recommendations
e. Other topics as requested by the EOC Director
8. Assist the EOC staff members with interpretation or confirmation of emergency information received from other sources, be alert for EOC use of unverified data, and resolve any EOC data conflicts where possible.
9. Monitor the EOC Protective Action Decision implementation, and inform the State and County Technical Liaison immediately if it appears that actions being taken may vary from those recommended by Energy Northwest.
10. Inform the EOF staff, (State and County Technical Liaison) of emergency actions being directed by the EOC staff, and the current status of supporting organization assistance.
11. Refer any requests for media information, briefings or interviews to the Joint Information Center.
12. Brief your relief on items of note that happened during your shift and on status of ongoing work.
13. Upon shift change or termination of the emergency:
a. Prepare an individual After Action Report. Refer to PPM 13.13.4.
b. Deliver After Action Reports, logs, or other pertinent documentation to the Engineering Manager.

Attachment 5.3 Page 2 of 2 PROCEDURE NUMBER REVISION PAGE 13.11.12 24 10 of 16

Duties of: EOF ENGINEERING STAFF Assignment Location: Emergency Operations Facility (EOF)

Report To: EOF Engineering Manager RESPONSIBILITIES:

Computer Systems PDIS Analyst NOTE: The responsibility for ERDS activation resides with the Plant/NRC Liaison in the TSC. The on-call Emergency Planner or the PDIS Analyst in the EOF should activate ERDS if not already accomplished. Refer to PPM 13.10.6, Attachment 4.1.

1) If necessary, boot up the PC at the work station. Log onto the LAN using your USERID and password:
2) Start PDIS by double-clicking on the appropriate PDIS icon on the Windows desktop.
3) Access RSTAT by pulling down the EOP menu from the PDIS menu bar. Select Rad Status to obtain key radiation monitor data, meteorological, and effluent data.

Other PDIS pulldown menus may be selected to view other plant parameters or trends as desired.

4) Assess the plant status through use of the PDIS and keep the Engineering Manager and staff advised on plant systems parameters.
5) Perform any PDIS required trouble shooting. Call repair personnel to perform trouble shooting and repair, as appropriate.
6) Refer all calls from the media to the Joint Information Center.
7) Upon shift change, brief your relief on responsibilities, duties, and current status of work being performed.

Attachment 5.4 Page 1 of 3 PROCEDURE NUMBER REVISION PAGE 13.11.12 24 11 of 16

Duties of: EOF ENGINEERING STAFF (Contd.)

8) Upon shift change or termination of the emergency:
a. Prepare an individual After Action Report. Refer to PPM 13.13.4.
b. Deliver all After Action Reports, and all logs to the Engineering Manager.

Radiation Detection Systems Engineer

1) If necessary, boot up the PC at the work station using your LAN user ID and password.
2) Initiate PDIS by double clicking on the appropriate icon. Use the PDIS Simulator icon for drills and exercises, and use the PDIS Plant icon for actual emergencies.
3) Monitor radiation status displays for radiation detection system status trends and radiation trends in the plant.
4) Interface with dose assessment and core damage staff. Provide information on radiation values in the plant to dose assessment personnel on MUDAC.
5) Provide updates to the REM and EOF Engineering Manager on equipment status or failures that have the potential to affect initiation or termination of radioactive releases to the environment.
6) Inform the REM and EOF Engineering Manager of major developments in the plant such as changes to fuel clad barriers.
7) Attend and participate in periodic briefings with EOF staff.

Technical Staff

1) Monitor plant status information on EOF Status Boards and PDIS displays.
2) Analyze plant conditions and project trends in area of expertise, or provide advice and technical support assistance to EOF and TSC staff members as appropriate.
3) Assess plant conditions to determine if protective actions are necessary.
4) Conduct core damage assessment using Tech Memo 2117, and complete Attachment 5.1, Core Damage Assessment. Forward to the Engineering Manager.

Attachment 5.4 Page 2 of 3 PROCEDURE NUMBER REVISION PAGE 13.11.12 24 12 of 16

5) Brief any responding technical support personnel from contractor, architect/engineers, consultants, vendors, and other technical support on the status of the reactor and other plant systems.
6) When directed, provide input to the EOF staff on preparation of plant reentry/recovery procedures.
7) Provide other assistance as directed.
8) Refer all calls from the media to the Joint Information Center.
9) Upon shift change, brief your relief on responsibilities, duties and current status of work being performed.
10) Upon shift change or termination of the emergency:
a. Prepare an individual After Action Report. Refer to PPM 13.13.4.
b. Deliver all After Action Reports, and all logs to the Engineering Manager.

Attachment 5.4 Page 3 of 3 PROCEDURE NUMBER REVISION PAGE 13.11.12 24 13 of 16

Duties of: INPO NETWORK COORDINATOR Assignment Location: Emergency Operations Facility (EOF)

Report To: EOF Engineering Manager RESPONSIBILITIES:

1. On arrival at the EOF, sign in on staffing board and report your availability to the Engineering Manager.
2. Set up equipment for preparation and transmittal of information to INPO.

Instructions for operation of the INPO Network are located near the INPO Network work station.

3. Utilize communication equipment located in the EOF to access the network. If equipment is inoperable or cannot be accessed, inform the Engineering Manager.
4. If the network or the computer is not working, contact INPO using alternate communication methods, such as fax or fill in the information contained in this Attachament for verbal transfer to INPO.
5. Prepare Nuclear Network emergency bulletins in accordance with the format on Page 2 of this attachment.
6. Request that the Engineering Manager or designee review the bulletins for technical accuracy prior to approval and transmittal.
7. Request that the Engineering Manager or designee approve the bulletins for release.
8. Request that the Public Information Officer (PIO) review the bulletin prior to transmittal. This review is to ensure that the information provided to INPO is consistent with that provided to the media and to coordinate the timing of the releases.
9. Transmit the bulletin to INPO and retain hard copy for records.

Attachment 5.5 Page 1 of 2 PROCEDURE NUMBER REVISION PAGE 13.11.12 24 14 of 16

FORMAT FOR NUCLEAR NETWORK INFORMATION BULLETIN NT Topic (specified by INPO)

(IF THIS IS A DRILL - SO NOTE AT THE BEGINNING AND END OF TRANSMISSION)

GENERAL INFORMATION Utility .................. ....................... Energy Northwest Plant ............................................ Columbia Generating Station Location ...................................... Richland, W ashington D ate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Classification .......................................

T im e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

R elease N o . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

SUBJECT:

MESSAGE:

INFORMATION CONTACT:

PHONE:

Approved By: Date: Time:

Attachment 5.5 Page 2 of 2 PROCEDURE NUMBER REV[SION PAGE 13.11.12 24 15 of 16

EOF ENGINEERING MANAGER BRIEFING GUIDELINES NOTE: Items listed below are suggested topics for routine update briefings. Items actually selected should be based on existing or projected plant conditions.

Engineering Manager Update Items:

1. Reactor conditions, core cooling systems operations status.
2. Containment status, current trends, event prognosis.
3. Review of accident mitigation objectives, priorities and strategies.
4. Status of engineering evaluations in progress.
5. Engineering support being provided to EOF or TSC by offsite agencies.
6. Problem areas needing resolution.
7. NRC counterpart status report (if present).
8. Core Damage Assessment Comments:

Attachment 5.6 PROCEDURE NUMBER REVISION PAGE 13.11.12 24 16 of 16

III .III

"*13.11.18*

111IIIIIII USE CURRENT REVISION ENERGY NORTH WEST COLUMBIA GENERATING STATION PLANT PROCEDURES MANUAL PROCEDURE NUMBER APPROVED BY DATE

"*13.11.18 JEW - Revision 12 07/30/02 VOLUME NAME EMERGENCY PLAN IMPLEMENTING PROCEDURES SECTION EMERGENCY OPERATIONS FACILITY TITLE INFORMATION COORDINATOR DUTIES TABLE OF CONTENTS Page 1.0 PU RPO SE .................................. .. . . . . . . . . . . . . . . . . . 2

2.0 REFERENCES

............................... S.. . . . . . . . . . . . . . . . . 2 3.0 PROCED URE ............................... . 2 3.1 General Information Coordinator Responsibilities .... 2 3.2 Control Room Information Coordinator Responsibilities 4 3.3 TSC Information Coordinator Responsibilities ...... 5 3.4 OSC Information Coordinator Responsibilities ...... 5 3.5 EOF Information Coordinator Responsibilities ...... 5 4.0 ATTACHMENTS ............ . 5 PROCEDURE NUMBER REVISION PAGE 13.11.18 12 1 of 5

1.0 PURPOSE This procedure defines the duties of the Information Network Coordinators and operation of the Information Network System.

2.0 REFERENCES

2.1 FSAR, Chapter 13.3, Emergency Plan, Section 6 2.2 PPM 13.13.4, After Action Reporting 2.3 Emergency Response Log (968-23895) 2.4 Plant Status (968-25918) 3.0 PROCEDURE 3.1 General Information Coordinator Responsibilities 3.1.1 Upon notification of an Alert, Site Area Emergency or General Emergency, report to your designated emergency center.

3.1.2 TSC and OSC Information Coordinators log in on the emergency RWP and obtain an electronic dosimeter.

3.1.3 TSC and OSC Information Coordinators present keycards to the cardreader for accountability.

3.1.4 Enter your name on the Accountability Log to establish manual Personnel Accountability.

3.1.5 Sign in on the center staffimg board in the space next to your emergency position.

3.1.6 If you leave the center temporarily, inform the Center Manager of your destination and approximate time of return. Note your destination on the Personnel Accountability Log.

3.1.7 Boot up the Information Coordinator's computer using your personal LAN user ID and password, and overhead projector at the TSC and EOF.

a. Navigate to PDIS and verify that the PC screen image is projected on the pull down screen. Click on the EOP pull down menu and select Plant Status, Containment Status, or Rad Status displays as requested.

PROCEDURE NUMBER REVISION PAGE 13.11.18 12 2 of 5

3.1.8 Activate the Information Network for your center by using either the Jackset and attached headset, or the cordless headset unit.

a. If using attached jackset:
  • Plug the headset into the Jackset adapter attached to the Information Coordinator phone. Ensure that the phone is plugged into the Information Coordinator line.
  • Attach the headset control unit to your belt.
  • Push the rocker switch on the Jackset so the red bar is showing.

NOTE: If you are using the phone handset rather than the headset push the rocker switch on the Jackset so the red bar does not show.

b. If using the cordless headset, set up the unit as follows, if necessary:
1) Disconnect the Information Coordinator phone line from the desk phone and connect the line to the cordless phone base unit.
2) Connect the AC adapter to the base unit and plug in to an outlet.
3) Plug the headset with microphone into the handset, if necessary.

Use the PHONE button to turn the phone on, and the MUTE button to mute the phone when not speaking. Push the MUTE button again to speak.

4) If the battery is changed out for a fresh one, place the handset back in the base unit momentarily to synchronize.

Announce your presence on line to the other emergency centers.

NOTE: The Technical Support Center (TSC) Information Coordinator is the Lead Coordinator for the system. Coordinators are also located in the:

  • Control Room
  • Operations Support Center (OSC)
  • Emergency Operations Facility (EOF)
  • Joint Information Center (not continuously monitored) 3.1.9 Notify the TSC Information Coordinator of your intention to be off the air for short absences, and check in upon your return.

3.1.10 Record significant incoming information as necessary on the information board in your center provided for that purpose.

3.1.11 Announce significant incoming information to your center manager and staff such as:

PROCEDURE NUMBER REVISION PAGE 13.11.18 12 3 of 5

Time other emergency centers were activated.

Significant information announced from other emergency centers.

  • Significant items appearing on your center data displays. If assigned responsibility, record information on center status boards. Use up or down arrows to indicate trends, as appropriate.

3.1.12 Announce significant information to other centers, such as:

  • Time your emergency center was activated.
  • Items announced to your center staff.
  • Items ordered transmitted by the center manager.

3.1.13 Use three way communications for specific center communications and for specific communications within your center.

3.1.14 Refer any calls from the media to the Joint Information Center.

3.1.15 Upon shift change, brief your relief on responsibilities, duties, and status of work being performed.

3.1.16 Upon shift change or termination of the emergency:

3.1.17 Prepare an individual After Action Report. Refer to PPM 13.13.4.

3.1.18 Deliver After Action Reports and logs to your center manager.

3.2 Control Room Information Coordinator Responsibilities 3.2.1 If the TSC Information Coordinator is not on line yet, transmit significant information from the Control Room such as:

  • Emergency Classification changes.
  • Protective Action Decisions made for Energy Northwest emergency workers, e.g., Protected or Exclusion Area evacuations, KI for emergency workers, etc.
  • Plant status information with emphasis on inoperable systems. Refer to Plant Status form (968-25918) information to broadcast if PDIS is not available. Information should be provided block by block.

NOTE: When activated, allow the Control Room Information Coordinator to report Radiological Status and Met Data if PDIS is not available.

PROCEDURE NUMBER REVISION PAGE 13.11.18 12 4 of 5

  • Time checks according to the Control Room digital time display.

3.3 TSC Information Coordinator Responsibilities 3.3.1 Transmit significant information from the TSC such as:

  • Plant status information with emphasis on inoperable systems. Refer to Plant Status form for examples of information to broadcast.
  • Significant equipment out of service (OOS) or returned to service that is not listed on the Plant Status form or the Plant Status board.

NOTE: When activated, allow the EOF Information Coordinator to report offsite Radiological Status and Met Data.

  • Significant system repair results.
  • Protective Action Decisions for Energy Northwest emergency workers, e.g., Protected Area evacuations, KI for emergency workers.

3.4 OSC Information Coordinator Responsibilities 3.4.1 Transmit significant information from the OSC such as:

  • Significant Repair Team activities and findings.
  • Inquiries to establish personnel accountability.

3.5 EOF Information Coordinator Responsibilities 3.5.1 Transmit significant information from the EOF such as:

0 Significant on-site and off-site coordination activities with outside agencies.

  • If requested, provide Field Team readings.

0 Significant technical analyses results reported by the Engineering staff.

  • Dose projection results
  • Notify all stations immediately when an offsite release has occurred.

4.0 ATTACHMENTS None PROCEDURE NUMBER REVISION PAGE 13.11.18 12 5 of 5

DATE: 07/30/02 EDITORIAL 13.10.7

4) For outgoing faxes, attach the confirmation slip to the document and file.
5) For incoming faxes, log and make a copy for files, and route as addressed. If not addressed, deliver to the Plant Administrative Manager for routing directions.
6) For incoming CNFs, copy the:

TSC Manager Operations Manager Technical Manager Maintenance Manager Radiation Protection Manager Plant Administrative Manager Plant/NRC Liaison Chemistry/Effluent Manager TSC Information Coordinator All NRC personnel, if present

7) Route outgoing fax messages as addressed or distributed in accordance with the Fax Outgoing Distribution Guide.
8) When a CNF is originated from the TSC by the TSC Manager, transmit it to the following agencies or emergency centers, using group dial feature, as appropriate:

Benton County EOC Franklin County EOC State of Washington EOC DOE-RL SCC EOF OSC JIC If the group dial feature fails to operate, send the fax to each location separately in the order listed above.

Attachment 4.2 Page 3 of 4 PROCEDURE NUMBER REVISION PAGE 13.10.7 18 12 of 13

DATE: 07/30/02 EDITORIAL 13.12.20

"*13. 12 . 20*

USE CURRENT REVISION ENERGY NORTHWEST COLUMBIA GENERATING STATION PLANT PROCEDURES MANUAL PROCEDURE NUMBER APPROVED BY DATE

  • 13.12.20 DWC - Revision 2 12/04/00 VOLUME NAME EMERGENCY PLAN IMPLEMENTING PROCEDURES SECTION JOINT INFORMATION CENTER (JIC)

TITLE MEDIA AND INFORMATION MANAGEMENT TABLE OF CONTENTS Page 1.0 PURPOSE ........................ . ... . .. .. .. .. .. . .. ... .. .. . 2 2.0 PROCEDURE ..................... .. .. ... .. . 2 2.1 JIC Activation ............... .2 2.2 Responding to the JIC .......... .2 2.3 Media and Information Management .3 2.4 Shift Change ................ .4 2.5 Event Termination ............ .4

3.0 REFERENCES

......................... .. .. .. . .. .. ... .. . 5 4.0 ATTACHMENTS .......................

4.1 Media Coordinator .................. .6 4.1.1 JIC Receptionist ............... .9 11 4.2 Information Manager ................

4.2.1 Monitoring News Coverage ....... 14 4.3 Phone Team Supervisor ............... 15 4.3.1 Phone Team Members ........... 20 PROCEDURE NUMBER REVISION PAGE 13.12.20 2 1 of 22

f. If time allows, contact local media and other key persons as followup to news releases issued prior to full operation of the JIC. Current phone numbers may be found in your resource handbook.
g. Determine if additional staff is required to support media response. If so, request the JIC Support Manager provide additional staff.
2. Ongoing Actions
a. Manage the on-site relations with the media representatives present in the MPF.
  • Coordinate hospitality activities for arriving media and agency representatives.

0 Greet media and assist with sign-in, badging and other setup as necessary.

  • Respond to media requests for support or local information as possible and reasonable.

0 Distribute media kits to arriving media.

Brief arriving media and provide them with copies of issued news releases.

Notify JIC Support Manager of time of scheduled news conferences.

Assist JIC Support Manager to provide adequate equipment and support for media during press conferences.

Request that on-site media be seated in the auditorium several minutes prior to scheduled news conference.

Assist media representatives as required to set up their cameras or other equipment used to cover the news conference.

b. Manage process to update news media on-site.
  • Update media on emergency event and respond to questions.

Information you provide should be limited to that officially released by agencies represented in the JIC or found in the Media Coordinator's resource book.

0 Ensure update of MPF lobby status board using information provided by JIC Secretary if video monitor is not operable.

  • Announce and post scheduled times for news conferences.

0 Operate the media microphone or assign someone to operate it during news conferences.

Attachment 4.1 Page 2 of 3 PROCEDURE NUMBER REVISION PAGE 13.12.20 2 7 of 22

Duties: JIC RECEPTIONIST Normal Reporting Location: JIC Area/MPF Lobby Reports To: Media Coordinator

1. If necessary, assist with setup of JIC receptionist's work station.
a. Move telephone from MPF receptionist's desk to JIC receptionist's desk.
b. Set up baskets for news releases or other information
2. Greet public information staff from counties, states or other agencies reporting to the JIC.

Direct public information staff from counties, states or other agencies to JIC Support Managers's office.

3. Greet and badge media representatives and request they sign-in on Form 968-26060, JIC Media Representatives Log or similar sheet.
4. Assist Media Coordinator with distribution of materials, including media kits and previously distributed news releases, to media present in the JIC.
5. Refer media requests for event information to the Media Coordinator.
6. Answer the phone and direct calls as guided by the Media Coordinator.
a. Direct calls requesting interviews to the Media Coordinator.
b. Transfer calls of concern from the public to the Public Phone Team at X501 1.
c. Direct calls from the media with general questions about the event to the Media Phone Team at X5100.
d. Record calls for JIC staff as messages and deliver to the Media Coordinator for distribution. If message is urgent, contact the Media Coordinator for response.
e. Calls should not be transferred to Energy Northwest employees or ERO responders in other emergency centers or Energy Northwest facilities. If message is urgent, contact the Media Coordinator for response.

Attachment 4.1. 1 Page 1 of 2 PROCEDURE NUMBER REVISION PAGE 13.12.20 2 9 of22

Duties: INFORMATION MANAGER Normal Reporting Location: JIC Office Area Reports To: JIC Manager Personnel Supervised: Phone Team Supervisors A. Primary Responsibilities The Information Manager is responsible for addressing the information needs of Media and Public Phone Teams, tracking rumors and misinformation, and ensuring, if possible, that corrections are made. The Information Manager may also assist, as requested by the JIC Manager, in preparation for news conferences or interviews of spokespersons with media representatives.

B. Duties

1. Immediate Actions
a. Ensure video monitor in phone team room is operational prior to declaring phone teams activated. If not operable, provide Phone Team Supervisors status information to record on whiteboard or flip charts.
b. As necessary, assist the Phone Team Supervisors to ensure phones are operational.
c. Review with JIC Manager and Media Coordinator, media calls that have been received by Public Affairs or JIC staff prior to phone team activation. Respond as appropriate, contacting each by phone if necessary.
d. Review guidance under special actions to determine if arrangements need to be made for additional staff to monitor media coverage of the event on radio and television.
e. Assist, if requested by JIC Manager, in preparations for initial JIC staff briefing.
f. Inform JIC Manager when phone teams are set up and operational.

Attachment 4.2 Page 1 of 3 PROCEDURE NUMBER REVISION PAGE 13.12.20 2 11 of 22

p. Review requests from media to provide information by facsimile. If necessary, confer with Information Manager on whether such information is appropriate (if it has already been sent to other media, it is appropriate). Forward request to distribution team.
q. If calls are received requesting information regarding the response by Washington, Oregon or other agencies instruct the phone team to provide the agency's phone number to the caller, or, if the agency is represented in the JIC, to request assistance from the appropriate representative, if the information requested is not already available to the phone team.
r. Assist Media Coordinator, as needed, in monitoring activities of Media assembled at the MPF.
s. If the Governmental Affairs position is staffed, provide this fact and the Governmental Affairs phone number to the team.
t. Identify any Spanish-speaking phone team members to the rest of the team.

C. Specific Duties - Media Phone Team Supervision

1. Instruct Phone Team members to announce calls requesting interviews and to request assistance, if needed. Provide assistance to interviewee or request another phone team member to handle the interview, as appropriate. Refer media requests to interview corporate management to JIC Manager or Assistant JIC Manager.
2. Instruct phone team members to commit to return calls to media only if questions are being asked that require consultation and research before they can be answered. If necessary, request that difficult calls be transferred to an appropriate representative on the phone team or to the supervisor.

D. Specific Duties - Public Phone Team Supervision I1. When team members notify you that offers of assistance are made to (or from) callers, coordinate the action to be taken with the appropriate individual or organization.

Request Support Manager assistance, if appropriate.

2. Inform team members that inquiries about the status of individuals who may have been evacuated should be referred to the caller's local American Red Cross (ARC) office.

Current phone numbers are in the phone team resource handbook.

3. Inform team members that inquiries from family members or others regarding the location or welfare of Energy Northwest employees should be relayed to the EOF Manpower Scheduler. Instruct Phone Team members to take the caller's name and phone number.

Attachment 4.3 Page 4 of 5 PROCEDURE NUMBER REVISION PAGE 13.12.20 2 18 of 22

2. Inquiries about the status of individuals who may have been evacuated should be referred to the caller's local American Red Cross (ARC) office. Current phone numbers for the Tri-Cities area are in the phone team resource handbook.
3. When you make an offer to provide assistance to a caller, complete an Emergency Phone Response log entry of the assistance need and give the original to the Team Supervisor.
4. If the caller is having an emergency where life may be endangered or immediate assistance is deemed necessary, keep the caller on the line and contact the Team Supervisor for assistance.
5. Refer all Spanish-speaking callers to a county or Energy Northwest Spanish-speaking representative, when present.
6. If called by a media representative, transfer the call to the media phone team or provide the caller with the media phone team number.
7. Refer calls to the County EOC when caller requests assistance with evacuation or other emergency or has an agricultural question or other question which is not covered by the information in the Resource Book. In most cases, the answer may be obtained by asking the Supervisor to contact the County representative in the JIC.

D. Termination

1. Deactivate phones in accordance with the instructions on the sticker attached to the front face of the phone. Turn off headsets, if used.
2. Return materials to storage. Remove any messages, news releases, etc. inserted in Resource Book.

Attachment 4.3. 1 Page 3 of 3 PROCEDURE NUMBER REVISION PAGE 13.12.20 2 22 of 22

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