ML18003B295

Rev 2 to Procurement & Matl Control Procedure PMC-001, Procurement & Cataloging of Parts,Matl,Equipment & Svcs.

ML18003B295
Person / Time
Site:	Harris
Issue date:	09/09/1985
From:	Gibson CAROLINA POWER & LIGHT CO.
To:
Shared Package
ML18003B291	List: ML18003B290 ML18003B292 ML18003B294 ML18003B295 ML18003B296
References
PMC-001, PMC-1, NUDOCS 8606100302
Download: ML18003B295 (58)

Text

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~OOCK QSQQpyPQ rag Q CAROLINA"POWER 6 LIGHT COMPANY SHEARON HARRIS NUCLEAR POWER PLATE'LANT OPERATING ifJJAL VOLUME 2 FART 3 PROCEDURE TYPE: PROCUREMENT AND MATERIAL COiVRROL PROCEDURES NUNBER: PMC-001 TITLE: PROCUREMENT AhD CATALOGING OF PARTS, MATERIAL, EQUIPMENT Ai%) SERVICES REVISION 2 APPROVED:

Signature D te TITLE:.'-.

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SPR018 Table of Contents Section ~Pa e 1.0 PURPOSE AND SCOPE

2.0 REFERENCES

4 3.0 ORGANIZATIONS AFFECTED 4 5.0 PROCEDURE 4 5.1 General 4 5.2 New Item Request Form 5 5.2.1 Initial Spare Parts Procurement 6 5.3 Preparation of New Item Request Form No. 36012 (NIRF) 6 5 4 Confirming New Item Request Form'- 13 5.5 Blanket Purchase Order Request 14 5.6 Blanket Purchase Order Requests for Repair and Return 17 5.7 Form 106 Purchase Requisition Preparation, 19 5.7.1 106 Purchase Requisition 19 5.7.2 106 Confirming Requisition 24 5.7.3 Repair and Return 28 5.8 Data Base Changes 31 5.9 Material Recovered for Stock 33 5.10 Plant Modification Material 35 6.0 ATTACHMENTS 35 A. New Item Request Form 36 A-1 NIRF Reverse Side 37 B. SHNPP Blanket Purchase Order Memo 38 C. SHNPP Blanket Purchase Order Memo (Q-List) 39 D. 106 Purchase Requisition 40 E. Confirming 106 Purchase Requisition 41 F. Repair and Return 106 Purchase Requisition 42 G. Change New Item Request Form 43 H. Data Base Change Approval Matrix 44 PMC-001 Rev. 2 Page 2 of 44

List of Effective Pa es Pacae Revision 1-44 15 AC 2/1 RSS 11-13-85

"~20 AC 2/1 RSS 11-13-85 h~3 AC 2/1 RSS 11-13-85 PMC-001 Rev.. 3 Page 3 Of 44

SPR018 1.0 PURPOSE AND SCOPE This procedure is written to provide standardized instructions for procurement and cataloging of parts, material, equipment and services to support the operation of SHNPP. This procedure also delineates the proper routing necessary to obtain reviews and approvals.

2. 0 REFERENCES

1. Corporate Materials Management System Procedure (CMMS)

2. New Item Request Form, No. 36012

3. CPSL Nuclear Operations Procedure N0-7.23, Determination of Item Procurement Requirements

4. Standard Accounting Procedure, Section 550-1, Purchase Requisition

5. Corporate QA Program, Section 4

6. TNM-104, Determination of Technical and QA Requirements for Procurement Documents

7. ANSI N45.2.2

8. iVEEG 1.38

9. FSAR Sections 1.8.1, 17.2.6, and 17.2.7

3. 0 ORGANIZATIONS AFFECTED

'SHNPP Operations personnel are required to comply with the applicable portions of this procedure.

5.0 PROCEDURE 5.1 General Parts:,. materials;.furniture, equipment,and services.-may be.

obtained~through,.the following avenues:

1. For parts, material, and equipment use the New Item Request-Form, No. 36012 (NIRF), (Attachment.A).

2. For services or material requiring attachments, i.e.,

plans, drawings use a purchase requisition, Form No. 106.

Exception: If material or services is Nuclear Safety Related, use Form 106 (Green).

PMC-001 Rev. 2 Page 4 of 44

SPR018 5.1 General (continued) 3 ~ To procure parts and material utilizing a blanket purchase order, use SHNPP Blanket Purchase Order Memo, (Attachment B).

It must be recognized that changes to the SIS (Supply Inventory System) data base and the EDBS (Equipment Data Base System) will occur for various reasons. Changes of a technical nature shall be documented either on a New Item Request Form No. 36012 (NIRF) oz a memo explaining all changes and have approval signatures as required.

There will also be times when Materials Control will recover material and spare parts for stock from internal sources. This type of material. will be documented on a Form 36012.

All documents shall be filled out by the requestor using black ink to ensure micrographics film quality. Lined-through mistakes will only be accepted if one line is drawn through the mistake and it is dated and initialed. Othezwise the document will be returned to the initiator.

A Documents For the purpose of this procedure, the following documents are defined as QA documents and shall be forwarded to document cc ntrol by way of a document transmittal sheet on a regular routine as determined by the Materials Control Supervisor.

a ~ Original copy of New Item Request Form 36012 (NIRF)

b. Copy of Materials Requisition Form 106 c ~ Copy of Corporate Purchase order

d. Original Blanket Purchase Order Request (Against P.O )

with attachments, if applicable.

~

e. Any other documentation as determined by the Materials Control Supervisor that may be used to document the integrity of the parts or materials.

Any document that is used to change the SIS data base.

Document Control shall control these documents to ensure.

retrievability.

5.2 New Item Re uest Form Requests for parts, material, and equipment that are to be maintained in the SIS Data Base must be submitted on=Form 36012 (NIRF) (Attachment A). All items shall be described as com-pletely as possible. Data blocks designated by alphabetical letters (see Attachment A) must be completed by the requestor.

Materials Control and Technical Support will complete all other required fields of entry with the exception of field 33 "Account umber" which will be fuznished by the zequestor.

Ni Any Form 36012 (NIRFs) that require corrections will be returned to the originator.

PMC-001 Rev. 2 Page 5 of 44

SPR018 5.2.1 Initial S are Parts Procurement The procurement of initial spare parts for the plant is the responsibility of Engineering Technical Support (Spaze Parts Group). This will be accomplished with the follow-ing guidelines.

1. The Spare Parts Group of Engineering Technical Support will prepare New Item Request Form 36012 (NIRF), (Attachment A) with the required CMMS data elements to allow entry 'into the system.

2. The spare parts group will determine the procurement requirements for the recommended spare parts and indicate on the NIRF.

3. QA will review and approve the procurement require-ments and retain a copy for their information.

4. Management will review and approve spare parts recommendations and procurement requirements.

5. The approved New Item Request Form 36012 (including procurement requirements) will be forwarded to Materials Control for procurement.

6. The original of the approved NIRF (including procurement requirements) will be sent to Document Control and maintained as the permanent QA file.

7. When procurement requirements must be changed, the changes will be reviewed and approved by QA. The original of the change NIRF reflecting the revised and approved procurement. requirements will be forwarded to Document: Control and maintained as the permanent QA record.

5.3 Preaaration of New Item Reauest Form No. 36012 NIRF Action Initi'atoz< ~ " Complete a.New-.Item Request Form with the following information:

A.. Control numbers may be assigned at the originator's discretion for internal use; otherwise, it is not required.

B. Check appropriate block for new, change, or one time order, (Blocks 1A, 1B, or 1C).

PMC-001 Rev. 2 Page 6 of 44

SPR018 5.3 Pre aration of New Item Re uest Form No. 36012 NIRF (continued)

Res onsibilit Action Initiator C. Enter current date.

D. Manufactuxer's Code (field 3A) digit code found in CMMS Vendor catalog or on CICS/Function H25A Vendor file.

NOTE: If manufacturer's code is not available', a complete address of the vendor, including telephone and zip code must be furnished.

E. Manufacturer's Part Number (field 3B) - Include all dashes, slashes, etc., as furnished by manufacturer.

Originatox's last name G. Part Name (field 8) - In accordance with CMMS Nomen-clature Standard.

H. Complete Description (field 9B or more if required)

Enter any cescription that will aid in describing the part for purchase.

Suggested Vendor (if different. from Manufacturex)

(enter on last line of description) (field 9c)

Use 5-digit code found in the CMMS Vendor~ catalog or,.

CRT Vendor filewtransaction.

Unit of Issue (field 14)

Use unit of issue abbre-.

viations given in-the CiQS, Material Catalog.

K. Unit Price (field 16)

Enter the price per unit.

L. Lead Time (if known)

(field 19) - Lead time is entered as weeks.

PMC-001 Rev. 2 Page 7 of 44

e SPR018 5.3 Pre aration of New Item Re uest Form No. 36012 NIRF (continued)

Res onsibilit Action Initiator M. Expected, usage - Enter expected usage in (Fields 28a and 28b).

N. Recommended Order Quantity (field 30) Enter the quantity recommended to provide adequate stock level or replacement.

0. Extended price (field 32)

Total price of item being ordered. (Price each times order quantity.)

P. Account Number (field 33)

Enter a number in this field only if ordering against a special account. Account numbers for tools, etc.,

will be entered by ifaterials Contxol.

Q. Equipment Data Base (field 35b, c) - Utilize the Equipment Code List to provide the necessary 3-letter code.

R. Date Required (field 34)

Enter the desired delivery date of the material.

Consider lead time, which includes internal and external (purchasing).

$ 'c Justification/ Comments (field'6) - Define need, I'>>

justify the requirement.

>>>>>> Signat'ure of Initiator (field 37).

U. Immediate supervisor's signature (field 38).

PHC-001 Rev. 2 Page 8 of 44

SPR018 S.3 Pre aration of New Item Re uest Form No. 36012 NIRF (continued)

Action

-Initiator V. Nameplate Data (on reverse of NIRF original) - Enter any data from the nameplate of the item or the parent equipment. This includes serial numbers, model, amps, HP, frame number, etc. If no nameplate data available, enter any Miscellaneous Comments.

V. Miscellaneous Comments consists of data that will aid in the processing or use of parts/material.

X. Forward the completed NIRF to Engineering - Technical Support for review.

Engineering- A. Review each NIRF and Technical Support complete the following data blocks. (Refer to Corporate Materials Management System Procedure) for explanation of codes:

Field 10 Shelf Life (Y or N or A)

Field 20 'Storage Code (A, B, C, D)

Field 21 Quality Class Code (Q, F, R, N)

Fields 21b If applicable,,enter Docu-mentation Code(s) as appro" priate for procurement of the parts/materials.

Technical Support: Field.22- Criticality Code-(1, 2, 3)

Field 24 Recoverability Code Field 26 Vendor Instruction Field 27 Inspections Required PMC-001 Rev. 2 Page 9 of 44

SPR018 S.3 Pre aration of New Item Re uest Form No. 36012 NIRF (continued)

Res onsibilit Action NOTE: For NIRFs originating from sources other than Technical Support, MAX/MIN quantities will be calculated by Materials Control.

Engineering Technical B. Forward NIRF to QA/QC for Support review.

QA/QC A. Review each NERF in accor-dance with Corporate Quality Assurance Program Require-ments.

B Endicate approval by initialing in the appropriate block and date.

C. Enter approval initials on data base via function 113.

D. Return any discrepant NIRF, uninitialed, to Technical Support for correction.

E. Forward all correct NIRFs to Materials Control for processing.

Materials Control A. Route QA approved NIRFs to Engineering Technical Support for 114 function.

Engineering Technical Support A. Enter approval initials on data base via function 114.

B. Forward all approved NIRFs to-Material Control for processing.,

PMC-001 Rev. 2 Page 10 of 44

SPR018 5.3 Pre aration of New Item Re uest Fofm No. 36012 NIRF (continued)

Res onsibilit Action Materials Control A. Check for completeness and accuracy. Return any discrepant NIRFs to the originator for correction.

Revi.ew for Manufacturer ID Code. If code was not entered a Vendor Update Form shall be completed and forwarded to Purchasing.

Review MdZ/MIN requirement and indicate by entering following statement on each NIRF. "Stock level has been reviewed. Support Stock levels will be calculated and set by use of the SIS automated nomagraph, function 400, or by other data that precludes the use of the nomagraph.

B. For Non " " Material Enter part number and description into CMMS/SIS through function 013 to verify if material data has previously been recorded. The informa-tion will appear on the CRT screen. If the material data has not been recorded, use CMMS/SIS function 011 to enter data from the NIRF.

If the material data is already recorded, use CMMS/SIS function 012 to enter data. This will combine all system wide information.

PMC-001 Rev. 2 Page 11 of 44

SFR018 5.3 Pre aration of New Item Re uest Form No. 36012 NIRF (continued)

Res onsibilit Action Materials Control C. All "Q" material is "Plant Peculiar," and material data will be entered into the data base for the exclusive use of SHNPP. CP&L part numbers for "Q" material cannot be shared with other plants. This action pre-cludes the practice of one plant changing another plant's ozdering data.

material data shall be entered in the following manner:

Enter part numbez and description into CWS/SES thxough function 013 to if verify material data has been previously recorded.

If material is recorded for the exclusive use of SHNPP, it will be indicated on the CRT screen. If material data has not been previously recorded, enter the data from the AVIRF into CMMS/SIS function 011.

Plant Manager or other Review each NERF. Initial Dept. Managers as and date in appropriate designated by memo approval block.

B. Forward questionable NIRFS to Material Control.

C. Forward all approved NIRFs to Material control for ordering Materials Control Ordering will'e accom-plished by using CMMS/SIS.

Function 050.

B. Record requisition number in data block 49 on NIRF.

C. Route yellow copy of NIRFs to Cost Control.

PMC-001 Rev. 2 Page 12 of 44

SPR018 5.3 Pre aration of New Item Re uest Form No. 36012 NIRF (continued)

Action Materials Control D. Route pink copy of NIRF with ordering data to the orig-inator to be used for status inquires. Route green copy of NIRF to QA/QC in the receiving section.

E. Forward original copy of NIRF to Document Control via Transmittal..

5c4 Confirmin New Item Re uest Form The following guidelines shall be used when confirming requisitions are required to obtain parts and/or materials in emergency situations. The initiator shall hand carry the requisition(s) to the individual approval departments, Res onsibilit Action Initiator - Complete a New Item Request Form, No. 36012 in accordance with Section 5.3 of this procedure.

- Hand carry to all approval departments.

- After the NIRF has been approved, hand carry to Materials Control subunit.

Materials Control - Review each NIRF for proper approvals.

" If requested material is not established on the SIS data base, enter all data into the SIS data base by utilizing the $ 11 func-tion. (If the item is Non-Q and exists at another CPEL location, utilize function 012 to establish the material for our location.)

Procurement Clerk - Perform the $ 55 order function.

Enter Requisition Number on NIRF.

PMC-001 Rev. 2 Page 13 of 44

SPR018 5.4 Confirmin New Item Re uest Form (continued)

Res onsibilit Aotion Materials Control - After obtaining the requisition number via the $ 5$ function, contact the Purchasing Department and advise them of the actions taken.

- Forward all copies of the con-firming NIRF to the Materials Control Clerk.

\

Materials Control Clerk - Separate the confirming.NIRF copies as follows:

Materials Control Clerk A. Pink Copy - To the initiator B. Green Copy - To QA Receiving A

C. ,Original Copy - Document Control via Transmittal D. Yellow Copy - To Cost Control 5.5 Blanket Purchase Order Re uests Materials Control personnel will be the only personnel authorized to make a call against a blanket order. Anyone requiring materials to be purchased on a blanket purchase order will be governed by the following guidelines.

Res onsibilit Aotion Initiator - Determine the need to purchase material on blanket purchase order.

- The following instances should.

justify the need:

A. Immediate requirements B. Rental needs C. Contract and low-co.,t items-D. Quantity does not meet minimum order requirements PMC-001 Rev. 2 Page 14 of 44

5.5 Blanket Purchase Order Re uests (continued)

Res onsibilit Action Initiator E. When feasible, initiate NIRF 36012 to enter into SIS data base to record demands.

- Complete "Blanket Order Memo" Attachment B.

- The following fields are required.

A. Date prepared B. Name of requestor C. Quantity requested, Part Number if available, description of item and CP&L part numbers,. if available.

D. Intended use E. Estimated cost (requestor must contact vendor and obtain both cost and item availability).

F. Signature of immediate supervisor /c6/I. IS" >>

- Recheck j55 1J Materials Control memos for completeness

- Complete the following fields on the blanket purchase order memo:

1A. Purchase Order Number 1B. Release number NOTE>>" All blanket order request forms shall be forwarded to 0//

Technical Support and QA to establish and review technical Pgp jl-IB'0 requirements.

PMC-001 Rev. 2 Page 15 of 44

SPR018 5.5 Blanket Purchase Order Re uests (continued)

Action Engineering- - Review and assign the following:

Technical Suppozt Storage class, safety class, criticality, recoverability, shelf life, documentation re-quirements, vendor instructions and receipt inspection require-ments. Furnish vendor written instructions. 1f applicable, forward to QA/QC.

QA/QC - Review, approve by initialing and date.

- Return any discrepant release uninitialed co Technical Support for resolution.

- Forward approved releases to Materials Control.

Material Control - Sign blanket order memo.

Supervisor or Designee Materials Control - Contact vendor and place order.

Complete the following:

2A. Placed by 2B. Vendor contact 2C. Date order placed 2D. Estimated ship dace

- Separace copies and distribute as follows:

A. Original w/attachments (if applicable) co Document Contzol via document transmittal.

B. Copy to .",acerials Control Receiving Foreman.

C. Copy to customer D. Copy of "Q" instructions to vendor if applicable.

E. Copy to Blanket Order Folder.

PMC-001 Rev. 2 Page 16 of 35

SPR018 5.6 Blanket Purchase Order Re uests for Re air and Return 0

5.6.1 Specific equipment requiring repairs by the original manufacturer or vendor may be requested via a blanket Purchase Order Memo submitted to the Materials Control Group. Only specific equipment which has been previously identified on blanket purchase orders may be handled in this manner.

Res onsibilit Aoo ion Initiator " If equipment to be repaired is covered by a blanket purchase order, complete a blanket order memo.

- If item is Q-List, use a green blanket order memo.

- Complete the following fields:

A. Date Prepared B. Name of Requestor C. Quantity to be returned with COL part number.

D. Intended Use: Vrite a brief explanation of what the item is and its use.

E. Estimated cost (Requestor must contact vendor and obtain'cost of the repair.)

P. Charge Number(s)

G. Signature of immediate supervisoro NOTE: A return. authorization memo:

or number if applicable must, be obtained by the requestor and submitted-to Materials Control with the blanket purchase order memo.

- Forward to Materials Control.

Materials. Control " Recheck memo for completeness.

PMC-001 Rev. 2 Page 17 of 44

~ J SPR01S 5.6 Blanket Purchase Order Re uests for Re air and Return (continued)

Action Materials Control - Complete the fol'owing fields on the blanket purchase order memo:

Purchase Order Number B. Release Number NOTE: If the blanket purchase order is safety relate ated (Q-List),

(Q Attachment C shall be utilized and forwarded to Technical Support and QA/QC as follows:

Engineering - Technical Support - Review each Q-List blanket order memo and assign the following:

A. Storage Class B. Quality Class C. Criticality D. Documentation Requirements E. Vendor Instructions F. Receipt Inspection Require-ments G. Furnish Vendor Vritten Instructions QA/QC - Review and approve by initialing and dating.

- Return any discrepant release, initialed, to Technical Support for resolution.

- Forward approved, releases to Materials Control.

Materials Contxol - Sign blanket order memo.

Supervisor or Designee

- Submit release to storekeeper for further processing.

Materials Control - Contact vendor and advise him of Storekeeper the shipment. Verify return authorization number if applicable.

PMC-001 Rev. 2 Page 18 of 44

SPR018 5.6 Blanket Purchase Order Re uests for Re air and Return (continued)

Res onsibilit Action Materials Control - Notify Receiving/Shipping Foreman Storekeeper and advise to ship material.

- Distribute Blanket Purchase Ord'er Request in accordance with 5 ' of this procedure to the vendor.

Receiving/Shipping - Package material and ship in Personnel accordance with specified vendox requirements.

- Mark all packages with the return authorization number if applicable.

" Blanket order balance sheets shall be updated and the correct balance entered on each sheet.

5.7 Form 106 Purchase Re uisition Pre aration Procedure 5.7.1 106 Purchase Re uisition A purchase xequisition, Form 106, is used in the following instances:

A) Requests for outside services and educational coux's es ~

B) Blanket puxchase order requests.

C) Requests for printed forms, etc. where an attachment or example involved.

D) Any special part; or matexial requiring. prints, plans, etc.

All other, requests for purchases will be submitted to the.

Materials,=Control Subunit on a New. Item Request Form

'36012. (Refer to Section 5.3, of PMC-001 for instructions.

forecompleting this- form).

PMC-001 Rev. 2 Page 19 of 44

SPR018 5.7.1 106 Purchase Re uisition (continued)

NOTE: Parts and materials that are Q-List (Safety Related) must be submitted on a Green 106 Purchase Requisition. If special vendor instzuctions or requirements are speci ie y uznis e by the Engineering Technical Support Group at b e furnished the time of the review. These instructions must rem in to the original requisition throughout the purchas-a'ttached ing process and copies of the entire package must be fozwazded to Document Control with copy of Form 106 via document transmittal. Exception: If the purchase requisition Pi~ ~i i is to establish a blanket purchase order the technical requirements will be established on each release. fl I5'M Plant personnel requiring material must comp lete the Form 106 requisition (Attachment "D") All Form 106 requi-

~

sitions are to be typed or printed legibly in BLACK INK.

Res onsibilit Action Initiator - Complete a Form 106 Purchase Requisition as per the following:

(Attachment D) 1 - Date of Request 2 - Charge number. (Refer to Fixed Assets Accounting Manual located in each Library at SHNPP).

I 3 " Complete return shipping address.

- Copies AD " List personnel to whom copies of the Purchase Order should be sent. (Material Control Supervisor and Cost Control Specialist must appear here, and others as designated.)

5 - Budgeted amount for requested material.

6 - Item number 7 - Quantity requested 8 - Manufacturez's Catalog number (include all dashes, slashes, etc.)

9 - Description of material/services requested. Must include the following:

A. Item description PMC-001 Rev. 2 Page 20 of 44

SPR018 5.7.1 . 106 Purchase Re uisition (continued)

Res onsibilit Action Initiator B. Drawing numbers, item numbers, special in-structions for inspections, etc.

C. CP8L Part Number (if applicable)

D. Intended use of material.

10 - Recommended supplier including complete address, zip code and phone number.

11 - Date material required.

12 - Estimated cost of material 13 - Shipment - Indicate one of the following:

Routine B. Rush C. Confirming (Refer to Section 5.7.2 for confirming requesting process).

14 >> Last Purchase Order that material was bought from, if available.

15 - Initiator's signature.

- Foxward Form 106 Requisition to the immediate supervisor for approval.

Initiator ' - Approve Form 106 Requisition by Supervisor;- initialing in space 16.

- Records. committed funds.

- Foxwaxd the requisition to Materials Contxol office. 'Inven-tory Control.'MC-001 Rev. 2 Page 21 of 44

SPR018 5.7.1 106 Purchase Re uisition (continued)

Res onsibilit Action Initiator's 1 - Any request for Nuclear Safety Supervisor items shall be submitted on a Green Form 106 (for Nuclear Safety only).

- Forward to Materials Control Clerk.

Matexials Control - Verify accuracy of requisition.

- Perform data base check fox stock availability.

- Assign sequential number to the requisition in the "Req. Number" field.

- Log the requisition into the "Purchase Requisition Log". The following information is mandatory.:

A - Requisition number B - Date requisition number assigned C - Initiator's name D - Key words

- Initial in space 16, "Initial" and date the requisition.

- Enter date xequisition forwarded for'eview and appx'ovals.

- Forward requisition to the Technical Support group.

Engineering- - Evaluate and assign the following Technical Support codes if applicable:

A) Q-Class B) Documentation Code(s)

C) Vendor and Inspection Requirements D) Shelf Li e PMC-001 Rev. 2 Page 22 of'4

SPR018 5.7.1 106 Purchase Re uisition (continued)

Action Engineering- E) Storage Level Technical Support F) Criticality G) Recoverability

- Attach vendor instructions to the 106 requisition.

" Initial and date in space 16 on the requisition.

" Furnish vendor written in-structions if applicable.

- Forward requisition to the QA group.

QA/QC - Review each purchase requisition in accordance with Corporate QA Program requirements.

- Approve the requisition by initialing in space 16, "Initial" and date.

- Forward through appropriate approval chain.

Plant Manager or Review purchase requisition for Dept. Managers as proper approval signatures and designated validation, of proper account number.

- Approve requisition for purchase by initialing in space 16, "Initial", and date.

- If additional approvals are required, forward to Materials Control.

- If no additional approvals are needed, forward approved requisi-tion to Cost Control Specialist Cost Control - Verify accuracy of charge number assigned to the requisition.

PMC-001 Rev, 2 Page 23 of 44

SPR018 r

5.7.1 106 Purchase Re uisition (continued)

Res onsibilit Action Cost Control - initial in space 16,"initial" and date.

- Forward to Materials Control.

Material Contxol - Verify approval initials.

- Make two copies of requisition and distribute as follows:

1 - Original to purchasing (w/attachments if applicable) 2 - Copy to originator, 3 - Copy to Document Control (w/attachments if applicable) via document transmittal

" Enter "Date Mailed" in Requisi-tion Log 5.7.2 106 Confirmin Re uisition Pre aration NOTE: Because Confirming Requisitions are utilized in emergency situations, the initiator shall hand carry the requisition(s) to the individual approval departments.

Res onsibilit Aation

- Prepare a Form 106 Purchase Requisition as per the following:

(Attachment E) initiator 1. - Print the statement, "Confirming P.O. No." in the upper right cornex of the-requisition.

2 - Date of request 3 - Return shipping address 4 - Copies Ad - List personnel to whom copies of the purchase order should be sent. Materials Control Supervisor or Analyst and Cost Control Specialist's names must appear here.

PMC-001 Rev. 2 Page 24 of 44

SPRO18 5.7.2 106 Confirmin Re uisition Pre aration (continued)

Res onsibilit Aaeion'nitiator 5 - Budgeted amount for requested material.

6 - Charge number 7 - Print the statement "Confirming P.O." on the first line in the body of. the requisition form.

8 - Item number 9 - Quantity requested 10 - Manufacturer's catalog number 11 " Description of item requested.

Must include the following:

A - Item description B>> Drawing numbers, item numbers, inspections, to be performed special instructions, etc.

C - CP&L part number, if applicable D - Intended use of item 12- Supplier's complete address including zip code and telephone number 13 - Date material required 14 - Exact cost of item 15 - Print the statement; "Confirming, Only - Do Not.Duplicate" 16 - Shipment - Indicate "Confirming",

in this space 17 - Last Purchase Order material was bought from if available.

18 - Initiator's signature

- Forward "Confirming Requisition" to immediate supervisor.

PMC-001 Rev. 2 Page 25 of 44

SPR018 5.7.2 106 Confirmin Re uisition Pre aration (continued)

Res onsibilit Aetian Immediate Supervisor - Approves requisition by initialing and dating in Space 19, "Initials."

- Ensure the requisition is hand carried to Materials Control.

Materials Control - Verify the following:

1 - Completeness of requisition 2 - Supervisor's approval

- Assign a requisition number to the requisition from the 1I Pur-chase Requisition Log".

- Enter the following information into the log book.

A - Requisition number B - Date requisition number assigned C - Initiator's name Materials Control 4 - Key words

- Initial in the space provided and date.

- Enter date requisition was forwarded for review and.

approvals Initiator- - Pozward requisition to the Technical Support group.

Engineering,,- - Evaluate and assign the following Technicah',Support: codes if applicable:

A) Q-Class B) Documentation Requirement Code(s)

C) Vendor and Inspection Requirements D) Shelf Life PMC-001 Rev. 2 Page 26 of 44

SPR018 5.7.2 106 Confirmin Requisition Pre aration (continued)

Res onsibilit Action Engineering- E) Storage Level Technical Support F) Criticality G) Recoverability

- Attach vendor instructions to the Form 106 purchase requisition.

- Initial and date in space 19 on the requisition.

Engineering- - Forward requisition to the QA Technical Support Group.

QA/QC - Review and approve by initialing on Space 19.

Initiator - Forward to Cost Control Specialist.

Cost Control - Review charge number(s),

Specialist and initial in Space 19.

Initiator - Forward requisition to appropriate approval, chain Plant Manager or Designee - Review and approve by Dept. Managers as initialing in Space 19.

designated Initiator - Forward approved requisition to Materials Control.

Material Control - Review confirming requisition for approvals.

Storekeeper. - Call the Purchasing Department in Raleigh to obtain a Confirming Purchase Order number.

Materials Contxol - Relay to purchasing, all information on the requisition,

- Vrite confirming Purchase Order Number on the requisition in the two spaces provided.

- Contact the Vendor and place the order.

PMC-001 Rev. 2 Page 27 of 44

SPR018 5.7.2 106 Confirmin Re uisition Pre aration (continued)

Res onsibilit Action Materials Control - Verify shipment date.

- Log confirming P.O. number into Purchase Requisition Log.

- Distribute documents in accordance with 5.7.1 of this procedure. Additionally, send one copy to the receiving foreman.

5.7.3 Re air and Return Tools and equipment at S~P will require repair by the original manufacturer at times. The following procedure shall be used as a guide in obtaining repair services.

Res onsibilit Acadian Initiator -Prepare a Form 106 Purchase Requisition as per the following:

(Attachment F) 1 Print the statement "Repair and Return" in the upper right-hand corner of the requisition.

2 - Date of request 3 - Return shipping address 4 - Copies Ad - List personnel to whom copies of the purchase order should be sent. Materials Control Supervisor or Analyst and Cost Control Specialist's h

• q, names must appear here, 5,- Charge number-.

6 - Budgeted amount for material PMC-001 Rev, 2 Page 28 of 44

SPR018 5.7.3 Re air and Return (continued)

Res onsibilit Action Initiator 7 Print the statement "Repair and Return" on the first line of the body of the requisition.

8 - Item number 9 - Quantity to be returned 10 - Manufacturer's Catalog number (if applicable) ~

Complete description of item(s) being returned.

Description must include the following:

A) Item name B) CP&L Part Number C) Reference to any manufacturer's serial number or model numbers that may appear on the material.

12 Include the following statement on the next line below the description:

"Cost incurred for repair of material shall not exceed cost of new replacement.

SHNPP personnel to be notified before repairs are performed if thi's condition exists.

13 - Vendor's complete address including zip code and telephone. number.

14 - Date return of material is required.

15 - Last Purchase Order material was bought from if available.

16 - Initiator.'s signature.

PMC-001 Rev. 2 Page 29 of 44

SPRG18 5.7.3 Re air and Return Res onsibilit Action Initiator -Forward completed requisition to immediate supervisor.

Immediate Supervisor -Approve requisition by initialing and dating in Space 17, "Initials". If unacceptable, return to initiator.

-Forward approved requisition to Technical Support. 'ngineering Engineering- -Review requisition and initial Technical Support and date in Space 17 at bottom of requisition.

-If unacceptable, return to the initiator.

-Forward approved requisition to QA/QC QA/QC -Review each release in accordance with Corporate QA Program requirements.

-Initial and date in Space 17 provided at the bottom of the requisition. If unacceptable, return to the initiator.

-Forward approved requisition to Materials Contzol.

Materials Control -Verify the following:

A) Completeness of requisition B) Supervisor's approval

-If unacceptable, return to the initiator.

-Assign requisition number to the approved requisition from the "Purchase Requisition Zog".

-Forward approved requisition to .

the appropriate Management Group for final approval signatures.

Initial and date in Space 17.

PMC-001 Rev. 2 Page 30 of 44

SPR018 5.7.3 Re air and Return Res onsibilit Action Plant Manager or other -Review requisition for or Plant Dept. Managers As Designated appropriate approval initials and by Memo approve by initialing in the space provided at the bottom of the requisition and forward to Cost Contxol Specialist.

-If requisition is unacceptable, return to the initiator for resolution.

Cost Control Specialist -Review charge number(s) and initial in space provided at the bottom of the requisition.

-If unacceptab)e, return to the initiator.

-Forward approved requisition to Materials Control.-

Materials Control -Review requisition for approvals.

If acceptable, send one copy to originator and one copy to Document Control via transmittal, forward original to the purchasing department in Raleigh.

-Await receipt of purchase order from the purchasing department.

-When the purchase order arrives, forward copy of P.O. to the receiving group and one copy to Document Control via transmittal.

NOTE: Repair and return parts and equipment that tha are Q List (Safety i iti s ecified, aze specs support group at the must rema,a If

'f must be submitted on a Green 106 purchase R e 1 ate d)) mus special vendor instructions or .re q uirements ie they will be furnished by the techni'cal h time o the review. These instructions in, attached to the original requisition t zoug out th e pure h as ing process and copies of the entiree p acka g e must be forewarded to Document Control with a copy co of Form 106 via document transmittal.

PMC-001 Rev. 2 Page 31 oi 44

I ~'g SPR018 5.8 Data Base Chan es A change to the existing data base may be recommended by any SHNPP personnel. Changes will be submitted to the Materials C on t ro 1 Office and must receive management approval prior to making the change.. See Change Approval Matrix - Attachmen ent H.

Res onsibilit Aceion Initiator - Defines need for "Change NIRF" to be submitted.

- Completes "Change NIRF" in the following manner, {in Black Ink only):

A. Check block lb "Change" B. Enter today's date on Line 2.

C. Indicate recommended changes in their respective field on.

the NIRF.

D. Enter the CPSL part number of the item to be changed in Block 47, "our part number".

E. Enter Q class in Block 21.

F. Justification and Comments-Enter the old information and the reasons for the changes in the Justification/Comments Section.

G. Initiator must sign his/her name in block 37.

Initiator's immediate supervisor must sign in block 38.

Submit the "Change NIRF" to Materials Control for review.

Materials Control Review "Change NIRF" for accuracy and completeness.

PMC-001 Rev. 2 Page 32 of 44

SPR018 5.8 Data Base Chan es (continued)

Res onsibilit Action Materials Control Inventory Control initials in one of the "Initial" fields and dates the form.

Forwards the "Change NIRF" in the following routing sequence or as prescribed by Approval Change Matrix (Attachment H):

1. Engineering - Technical Support

2. QA/QC

~ 0

3. Materials Control Supervisor.

- Upon receipt of "Change NIRF" from the appropriate approvals, enter the change into the Data Base.

Materials Control Clerk - Separate the "Change NIRF" copies as follows:

Pink << forward to originator Green - forward to QA/QC in the receiving section Original - To Document Control via transmittal.

5c9 Material Recovered For Stock At times matexial may be xeceived fxom internal sources other thaaqvendors<or manufacturers. This material should be placed into:stock in..the following manner.

Action Initiator - Completes New Item Request Form (NIRF) in accordance with Section 5' of this procedure.

- Obtains appropriate approval signatures; i.e., QA, Tech Support.

PMC-OOL Rev., 2 Page 33 of 44

SPR018 5.9 Material Recovered For Stock (continued)

Res onsibilit Action Materials Control - Forwards NIRF to Materials Control.

- Review each NIRF for completeness and accuracy.

- lf NIRF is incorrect, return to initiator.

" Forward original to Document Control.

- Forward remaining copies of appzoved NIRF to the initiator.

Initiator Upon receipt of the approved NIRF from Materials Control, tag each item to be stocked with the following:

A. CP&L part number B. Part name C. Original P.O. No. if avail-able.

D. "Q" accept tags if applicable shall be placed on item by appropriate QA/QC personnel.

- Bring material to the Materials Control Issue Counter (if possible).

- Submit approved NIRFs and material to be stocked to the issue counter.

Material'ontxol. Review each item submitted for proper identification and ensure that all items are properly identified.

" Enter the on hand quantity via the 060 function.

" Locate items in bin location or bulk warehouse location.

PMC-001 Rev. 2 Page 34 of 44

SPR018 5.9 Material Recovered For Stock (continued)

Res onsibilit Action Material Control - Assign appropriate bin locations

'1 utilizing the 012 function and forward NIRF copies to Inventory Control.

Inventory Control - Distribute NIRF in accordance Clerk with Section 5.3.

NOTE: it If material is surplus or not suitable for use, will be turned over to the Receiving Foreman with a memo from the supervisor. 'he Receiving Foreman will send the material to the CP&L Materials Recovery Unit in Garner, with appropriate documents.

5.10 Plant Modification Material Due to changes and modifications being required for SHNPP, special modification packages must be ordered, received, and held in storage as a package until the modification is .

performed. Procurement source documents will be initiated by the requestor and must include the plant modification number on each procurement document (NIRF or 106). These documents will be submitted for approval in accordance with Section 5.2 of this procedure.

6.0 ATTACHMENTS PMC-001 Rev. 2 Page 35 of 44

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ATTACHMENT B Form 80399 CAROLINA PO>>'ER & LIGHT COl.PD lY 3/85 SHEARON HARRIS NUCLEAR POVER F hiT BL.'ACKET PURCHASE REQUEST DATE This order is requested by Purchase Order Number Release Number For the following Non-Q Items:

~TY U/I MFG. P/N Brief Desc. Price Ea. Item Tota' Intended Use:

EST. COST:

ACCOUNT NUMBER"- X'( 100)

APPROVED i';

ORDER PLACED BY'NIT'.

BY'SUPERVISOR," HEAD TO Office Administrator CUSTOMER REPRESENTATIUE DATE ETA ESTIMATED SHIP DATE APPROVE BY MATERIALS CONTROL PHC-001 Rev. 2 Pace 3F ':

ATTACHMENT C

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PMC-001 Rev., 2 Page 42 of 44

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Change NIRF Matrix DEPARTMENTS OF APPROVALS T S MCA or HS Descri tions Extended 8 . X MFG Code (3A X MFGP N (3B X Kev Word (39ABi X Date Establish 48 Inv. T e 40 Sole Source X MPD Shelf Life 10 Sub. CPL P N 12 RSP Act X DTX 13 Warehouse ID (42 Issue Unit Cost (16 Lead Time (19 Min Max (43A 43B Stora e (20 X ~ X alit Class (21 X X CRIT 22 Order Code 43c RPD 45 Control 23 Recoverabilit (24 Vendor Instructions 26 Ins ect,ions Re uired 27 EDB Info 35 Extended Price 32 Account No. 33 Documentation Codes 21B X X S ec No. 21C X X Name Plate Data 9G etc X X Unit of Issue Miscellaneous Comment X* X*

+ hdminstrative and or Material Control Data re uires onl the MS or MCA a roval.

• MCA ~ Materials Control Analyst

• MS = Materials Supervisor PMC-001 Rev. 3 Page 44 of 44