ML20196L436
| ML20196L436 | |
| Person / Time | |
|---|---|
| Site: | Fort Calhoun  |
| Issue date: | 04/30/1988 |
| From: | OMAHA PUBLIC POWER DISTRICT |
| To: | |
| Shared Package | |
| ML20196L034 | List: |
| References | |
| A-5, NUDOCS 8807070474 | |
| Download: ML20196L436 (22) | |
Text
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t INFORA4ATI ty ADMINISTRATIVE PROCEDURE A-5 w .
Procurement of Material and labor 1.0 PURPOSE This pr'ocedure provides guidelines and responsibilities for the procurement of material and services / labor outside the OPPD organization to ensure that specifications, material lists and contract documents produced as a part of a Modification Request are handled in a uniform and controlled manner.
2.0 SCOPE This procedure covers those activities required to initiate the procurement process, the control of modification materials from procurement through release for installation; and the procurement process for services / labor outside of the OPPD organization.
3.0 DEFINITIONS 3.1 Material list - List of materials required to install or complete a modification. The list shall be sufficiently detailed to clearly identify all items required for installation. The Material List is generated by the Design Engineer.
3.2 Soecification - A procurement document which provides a set of requirements which must be satisfied by a product, a material, a process, or labor for installation.
4.0 REFERENCES
4.1 ANSI N45.2.11 - Quality Assurance Requirements for the Design of Nuclear Power Plants.
4.2 The Quality Assurance Plan.
4.3 GSE Design Procedure B Control of Material and Equipment for GSE Engineered Modifications at Fort Calhoun Station.
5.0 RESPONSIBILITIES 5.1 GSE Section Manaaer Responsible for the design and procurement of material and equipment f for plant and/or system modifications, and the implementation of this procedure as it applies to the GSE Engineering Department.
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Rev. 4/88 707[k p l
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5.2 Fort Calhoun Plant Manaaer Responsible for the implementation and support of.this procedure as it applies to the control, security, storage / maintenance and release of GSE modification materials.
5.3 GSE Department Manaaers Responsible for the administrative controls required to support the GSE Procurement Coordinator, provide technical support when requested and esist with required approvals.
5.4 GSE Enaineerina Procurement Coordinator Responsible for the procurement, statusing, expediting and resolu-tion of problems to assure the availability of acceptable material and equipment at the time the modification is to be installed.
5.5 Plant Department Manaaers/Suoervisors Plant managers and supervisors of craft personnel are responsible for establishing department controls to; (a) limit and control per-sonnel access to the Storeroom and Storage Areas to only author-ized/ designated people; (b) obtain approval for the release of modification materials from the GSE Procurement Coordinator or his designee, or the GSE Design Engineer / Planner prior to requesting modification materials from the Storeroom; (c) take responsibility for the control of modification materials in their possession to
, assure that it is used in the installation of the modification it is designated for.
5.6 Fort Calhoun Maintenance Suoervisor Responsible for the activities and support required by the Store Room to implement the requirements of this procedure.
5.7 Stores Foreman Responsible for the receipt, inspection, warehousing, security, release and status of GSE procured material.
5.8 Ouality Assurance Suoervisor (00erations)
Assigns a QA Inspector to support the receiving /statusing activi-ties schedule and direct any,nonconformance reports or documenta-tion deficiencies to the GSE Procurement Coordinator.
A.5-2 Rev. 4/88
5.9 Ouality Assurance insoector J00eratign11 Performs the receiving inspection and document review of CQE mate-rial received on site; coordinates with Quality Control to arrange O.C Inspections as required; writes reports ar .1 interfaces with the G5E Engineering Procurement Coordinator on identified problems.
6.0 GENERAL APPLICATION 6.1 The Design Engineer has the responsibility _ of defining the mate-rials, equipment and/or services required to complete a modifica-tion and to initiate the procurement process.
6.2 The Material Management Division has the responsibility for the administrative processing after receipt of a requisition from other OPPD organizations. All material and outside labce (other than the District's Maintenance Contractor) for normal modifications should be specified and requisitione , by GSE including minor standard mate-rial usually available in the site Storeroom.
6.3 Materials, equipment and services required to be procured by GSE Design Engineering, is coordinated through the GSE Construction Management Department - Procurement Coordinator.
6.4 The type of procurement document produced is dependent upon the cost and type of material and/or labor required for the particular modification.
7.0 PROCEDURE
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7.1 The GSE Design Engineer develops a Material List for each modifica-tion / work order. Items should be enumerated from the drawings and specifications directly on the Material List. If the modificatic' uses tag numbers for equipment identification, they should.bc called out in the Material List. Care should be taken to assure that every item required to install the modification is on the Material List and that each item is called out on drawings, techni-cal description, bill of material, etc., to adequately define its use. The Design Engineer then forwards it to the GSE Engineering Procurement Coordinator.
7.1.2 The Design Engineer determines what materials can be procured from site stores, generates a Modification Material Request (MMR)
(GSE-A-5-3 Form) for commonly available stores items and forwards it to the Procurement Coordinator. The Procurement Coordinator forwards it to the Fort Calhoun Storeroom Foreman for verification and dedication of available items to the specific modification / work order des:gnated by the MMR.
A.5-3 Rev. 4/88
4 7.1.3 Site Stores processes the MMR in accordance with Standing Order G-24 and returns the completed form to the Procurement Coordinator.
7.1.4 ltems not available through the Storeroom are purchased from sources outside of OPPD. This is a coordinated effort between the Procurement Coordinator and the. Design Engineer. The Design Engi-neer initiates the procurement process by completing the appropri-ate forms in accordance with the requirements of the Purchasing Manual.
7.1.5 The Design Engineer is responsible for
- a. Description and specifications for items to be purchased.
- b. Obtaining an independent engineering review, when required (reference Appendix A-5-11 for CQE requirements):
- 1) Specifications- are reviewed in accordance with engineering procedure B-2 and documented on Form GSE-A-5-1, Checkers -
Checklist - Specification.
- 2) RFQ/P containing CQE items is reviewed and documented on !
Form GSE-A-5-2, RFQ, Requisition, Purchase Order Checklist.
Note While the RFQ/P is being reviewed, the engineer may coordinate with the Procurement Coordinator to obtain quotes if the time element is critical.
- c. Obtaining department supervision approvals when required.
- d. Estimating cost.
- e. Interfacing directly with the F'ocurement Coordinator for the recommar.dation of vendors, resolution of problems, performing reviews and approvals of documentation submitted by the sup-plier when required by the purchase order / specification, and provides technical assistcnce as required to support the pro-curement procass.
7.1.6 The Design Engineer completes the request for Quotation / Purchase and forwards the complete procurement package (RFQ/P, Specifica-tions, drawings, and any other documents required to be forwarded to the supplier) to the Procurement Coordinator.
A.5-4 l Rev. 4/88 1
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7.1.7 The Procurement Coordinator reviews the procurement package resolv-ing any problems with the engineer. He then forwards the Request for Quotation / Purchase to the appropriate manager for approval when required.
- a. If a Request for Quote is required, the Procurement Coordinator forwards the package to Purchasing, Material Management for dis-
,tribution to prospective suppliers,
- b. Received quotations are evaluated and vendor selected in accordance with Appendix A-5-10. The Procurement Coordinator coordinates with the engineer as necessary to resolve any technical questiens and/or revisions to the RFQ/P or attach-ments to be included ac part of the purchase order.
- c. Technical exceptions received from prospective suppliers should be addressed in the documented bid evaluation. For CQE specifi-cations all technical exceptions from the recommended bidder must be formally withdrawn by the bidder or-the OPPD purchase documents and/or specification reconciled to include the excep-tion. All changes to purchase documents and specifications must be reviewed and approved in the same manner as was required for the original document.
7.1.8. The GSE Procurement Coordinator distributes CQE packages to Quality Assurance for review.
- a. QA reviews and returns comments or approva' to the Procurement j Coordinator,
- b. The Procurement Coordinator coordinates with the engineer as necessary to resolve any comments or problems identified by QA. When acceptable to Quality Assurance approval is acknowl-edged and the approved package is returned to the Procurement Coordinator.
7.1.9 The Procurement Coordinator reviews the procurement package, resolves any problems with the engineer and enters the data from the Request for Quotation / Purchase on the computer in MMIS. QA verifies the information on the computu agrees with the hardcopy RFQ/P.
8.0 EXPEDITING PROCEDVRE The Procurement Coordinator coordinates with Purchasing and the Sup-plier as necessary to expedite the delivery as necessary to meet the required or scheduled delivery dates.
A.5-5
, Rev. 4/88
,, 's 9.0 REVISIONS TO THE EXECUTED PURCHASE ORDER 9.1 If for any reason it becomes necessary to revise a material list, specification, purchase order or other procurement document after it has been released to the vendor, the Design Engineer must justi-fy and/or explain the reason for the revision and re-submit the entire procurement package to the Procurement Coordinator with an original Request for Quotation / Purchase and notes the revision num-ber (1, 2, 3, etc.), and the following information: The original Inquiry Number, RFQ/P Number, Purchase Order Number, or other appro-priate identification.
9.2 Individual corrections or page changes are not permitted to be sent to the vendor, the entire package is reissued as a revised RFQ/P.
9.3 After award, subsequent vender requests for exceptions to or approval of nonconformances to the technical portion of the procurement documents requires an evaluation, review and approval within OPPD. Review and approval is required by the same organization responsible for the initial review and approval (including MDR per GSE Procedure B-11). Aften review and approval the applicable purchase documents shall be revised to reflect the modified contractual terms.
9.4 Subsequent contractor requests involving the terms or amount of payment or the scheduled delivery shall be resolved by the Design Engineer and his Department Manager. Purchase documents shall be revised as required. Quality Assurance and GSE B 11 review are not required for these changes.
10.0 STATUSING AND EXPEDITING AFTER DELIVERY 10.1 The Procurement Coordinator monitors and tracks the material received by the site Storeroom through the receiving and inspection process by reports and computer updates provided by the site Storeroom.
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10.2 Identified problems are reported for corrective action and/or resolution in accordance with site procedures. Action / Disposition may be assigned to the site. If it is, the Procurement Coordinator is notified by copies of the reports forwarded to him by the Store-room Supervisor or QA as appropriate. Dispositions requiring sup-l port or corrective action from the Supplier are assigned to the Procurement Coordinator for action. In this case, he coordinates with Purchasing or directly with the Supplier to resolve.
11.0 EMERGENCY PROCUREMENT PROCEDURES Materials and labor for emergency modifications shall be specified and requisitioned by a joint effort of the Design Engineer / Depart-ment Manager and Procurement Coordinator. Depending on urgency and A.5-6 Rev. 4/88 1
cost, emergency material procurement may be expedited by deferring the QA Review and Approval Process after consultin- with the Material Management Division.
12.0 RELEASE OF MODIFICATION / WORK ORDER MATERIAL FROM THE SITE STORER0OM The Storeroom will not issue material dedicated to a GSE Modifica-tion / Work Order without approval from the Procurement Coordinator, the GSE Design Engineer / Planner or designee. Approvals shall be written and may be accomplished by signing the Mate!ials Form (ware-house requisition).
13.0 INV0 ICES Invoices from the vendor are usually processed by the Procurement Coordinator; however, he may request assistance from the Design Engineer to assure all required services have been performed by the vendor.
14.0 ESTABLISHMENT OF A NFW STANDARD STORES ITEM If a GSE Design Engineer or Procurement Coordinator has determined that an item warrants being niade a Standard Stores item because of i ts' frequent use, the Procurement Coordinator may do so by using Material Management Divisions' prepared procedure with necessary "Material Stocking Request" form.
15.0 FORMS 15.1 GSE-A-5-1: Checkers Checklist - Specifications 15.2 GSE-A-5-2: RFQ, Requisition, Purchase Order Checklist 15.3 GSE-A-5-3: Modification Material Request 16.0 APPENDIXES 16.1 A-5-4: Form d5-5210: Request For Quotation / Purchase 16.2 A-5-5: Form FC-1062: Materials Form 16.3 A-5-6: Form PRN11A: Purchase Order 16.4 A-5-7: Procurement of Material from Site Stores 16.5 A-5-8: Specifications 16.6 A-5-9: Sealed Bids 16.7 A-5-10: Evaluation of Quotes 16.8 A-5-ll: Procurement Documents for Critical Quality Elements A.5-7 Rev. 4/88
i s
- 1 i
i GSE A 5 1 Form CHECKER'S CHECKLIST SPECIFICATIONS MG No. Docunent Reviewed:
Title:
Date: Revision No.
Checked By:
YES No W/A
- 1. Are the appropriate title, revision, and date irxficated on the B 2 2 Form?
- 2. Are the design inpJts Correctly selected and incorporPted into the design?
- 3. Have the correct emputations been performed to adequately size or specify the equipnent?
- 4. Have the design environnental conditions been specified?
- 5. Are the spr.cified parts, equipnent, and processes suitable for the required applications?
- 6. Are the specified materials compatible with each other and the design envircreental conditions to which the material will be exposed?
- 7. Have the adequate maintenance features and requirements been specified?
- 8. Are adequate handling, storage, cleaning, ard shipping reqJirements specified?
- a. Are the criteria for acceptance of the siteriai and/or services, including applicable code., standards, regulatory re trements with issue and adden-da, properly identf*ied?
- 10. Are adeqJate identification requirements (labels or marking) specified?
11 Are requirements for record preparation, stkni t t al , review, approvat, retention, etc., adequately specified (i.e., drawings, specification sheets, instruction manuals)?
- 12. Are the appropriate quality and quality assurance requirements specified?
a, ovality reqJirements, including use of procedJres or I, dructim.
- b. ReqJirements for a Supplier Quality Program and doctatntation in accordance with 10CFR50 Appendix B or District approved equi <atent.
- c. Requirements for doctrentary evidence (records) of qua W y to be furnished by the Supplier (e.g., test results, certification that specific requirecents have been ret, or traceabi:ity to the source).
- 13. Are equipment manuals required for this equip,ent with a parts list?
A.5-8 Rev. 4/88
g- ,
CSE A 5 2 Form Rfo, REQUISITION, PURCHASE ORDER CHECKLIST MR No. Document Reviebred!
Title:
Dates Revision No.
Reviewed By: -
- 1. If any of the following categories are applicable to the materials or [YESlNOlN/Al services being purchased, has the correct category been Indicated cn the
. purchasing document?
(a) Cct (Critical cuality Element)
(b) Limited CCE-(c) CQE "Corrmercial Grade"
- 2. Do the part nunt>ers, descriptions, or technical specifications included or referenced in the purchase doc W nt adequately describe the technical requirements for the materials or services being purchased?
- 3. Have the codes or standards applicable to the materials been adequately specified?
4 Are adequate packaging, shipping, storage and bendling requirements specified?
- 5. Have adequate requirements for marking or identification of items been spectfied?
e
- 6. Has a requirement for documentary ..dence of quality been include 1 WIth the purchase oocunent?
The following shall apply to COE Items only:
- 7. Is the vendor on the QA list of Acproved Vendors or has a requiremen: for Individual th approval been indicated?
- 8. Has. a requirem nt far a vendor Quality Assurance program meeting the requirements of 10CFR50, Appendix B or District approved e 9 1 valent been included with the purchase docunent?
- 9. If 10CFR21 is applicable has the appropriate block been mas ked?
The following shall apply ta non CCE Items:
- 10. If any of the following categories are applicable, has the appropriate block been earked on the procurement docunent?
! (a) Fire Protection QA Plan i (b) RMicactive Materials Packaging If all of the above applicable questions are answered "Yes" or "N/A" and no other concerns are identifled by the reviewee, the procurement docuvnt raay be considered satisfactory and the "Engineer" review block should been signed by the reviewer.
A.5-9 Rev. 4/88
GSE-A-5-3 Form MODIFICATION MATERIAL REQUEST ;
(MMR)
OATE: SHEET NO: 1 0F TO: Storeroom Supervisor - FROM: GSE Procurement Coordinator Fort Colhoun Station GSE Engineering Services The Itst of stores motorid below te required to support the modification / work order listed. You are and store the stems available in the GSE MODIFICATION MATERIAL STORAGE AREA reque:ted to pull, urital released tag,GS by the E Procurement Coordinator or designee. Please check the oppropetate status column for each item listed, indicating af it is ove ' aole or not evollable, sign , date end return.
MODIFICATION NUMBER: l WORK ORDER NUMBER:
TITLE:
STATUS OTY DESCRIPTION NO. AVAILABLE AVA[ABLE P
2 1
COMMENTS
. STOREROOM: PROCESSED BY SIGNATURE ANO DATE A.3-10 Rcy. 4/38
. .- GSE-A-5-3 Form MODIFICATION MATERIAL-REQUEST
( MMR)
. DATE: SHEET NO: OF MODIFICATION NUMBER: WORK ORDER NUMBER:
LINE E'ATUS ITEM OTY - DESCRIPTICN NO. 0
. AVAILABLE gygytABLE I.
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i l 1 A 5-ll Rev. 4/88 ,
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Appendix A-5-6 (THIS IS AN EXAMPLE ONLY)
SEE MATERIAL MANAGEMENT FOR UP-TO-DATE FORMS O PURCitASE ORDER M l,L'Ll e u0 }Y st <- -- -
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A.5-14 Rev. 4/88 ,
a
Appendix A-5-7 (1 of 1)
PROCUREMEllT OF MATERIAL FROM SITE STORES 1.0 The following guideline is used for obtaining material / supplies from the OPPD standard stores inventory at sites other than Fort Calhoun Nuclear Generating Station.
1.1 The requestor shall submit the completed Modification Material Request to the GSE Procurement Coordinator with the following information:
1.1.1 The applicable stores number with a brief description.
1.1.2 The quantity needed.
1.1.3 The date the material is needed.
1.1.4 The department number (s).
1.1.5 The work order / production order number (s).
1.1.6 The account number (s).
1.1.7 The modification request / engineering study number (s) and the respective title (s).
b A.5-15 Rev. 4/88
Appendix A-5-8 (1 of 2)
SPECIFICATIONS 1.0 Soecifications. Material and/or Labor not Available Withir the District. Reauirina Special Considerations and/or Enaineerina (Encineer's estimate less than $50.000).
1.1 The three types of specifications prepared by the Design Engineer are:
- 1. Material Supply Specification.
- 2. Installation Labor Specification.
- 3. Material Supply and Installation Labor Specification.
1.2 The specification may include, at the discretion of the Design Engineer, the following:
- 1. Scope of what is required; material, labor, etc.
- 2. Description of the equipment (including tag numbers when applicable) .
- 3. Functions, limits, and classifications of the structure, system, or component.
- 4. "Design on Operating Conditions"' such as Temperature, pressure, flows, loading, seismic conditions, environmental conditions (including radiation if applicable), etc.
- 5. Identification of Critical Quality Elements and designation of the boundaries.
- 6. Physical and functional relationships to other structures, systems, and components.
- 7. Applicable "Ragulations, Standards, and Codes."
- 8. Material information such as service and testing limits, stress and fatigue criteria, selection restrictions, special handling requirements, and processing and preserving requirements.
- 9. Fabrication process and examination requirements.
- 10. Testing and start-up requirements.
- 11. Required delivery or completion date.
- 12. QA and record requirements (including drawings).
1.3 The GSE Design Engineer may utilize similar specifications from past Hodification Requests as guides to prepare the specifications.
It is the responsibility of the Engineer to request a third party review in accordance with Procedure B-11 for all specifications involving CQE items.
1.4 All specifications are checked utilizing the "Checkers Checklist -
Specifications", Form GSE-A-5-1.
A.5-16 Rev. 4/88
Appendix A-5-8 (2 of 2) 1.5 Suggest at least 3 vendors; if 3 vendors cannot be suggested, pro-vide an explanation.
1.6 For CQE items and services the RFQ must be reviewed and checklist "RFQ, Requisition, Purchase Order Checklist", Form GSE-A-5-2 filled out prior to CQE Review Engineer sign off.
1 A.5-17 Rev. 4/88
Appendix-A-5-9 (1 of 2)
SEALED BIDS 1.0 Enaineer's Estimate Greater than $50,000 -
Sealed Bid Contract Procedure Reauired 1.1 The Contract Document differs from the Request For Quotation /
Purchase in that a Contract Document contains the necessary legal requirements for securing sealed bids.
1.2 The contract procedure is initiated by the GSE Design Engineer-preparing a Request for Quotation / Purchase in accordance with the Purchasing Manual. The requisition must contain the following:
- 1. Title of Contract Documents.
- 2. Estimated Cost.
- 3. Work Order Number, Modification Request Number and Department Number.
- 4. Appropriate plant account number.
- 5. Budget item number.
- 6. Suggested vendor / contract list (list as many vendors /c(,ntrac-tors as possible, minimum of three).
- 7. Proposed date of contract award.
1.3 The GSE Design Engineer (with the assistance of a consultant if
) applicable and the Procurement Coordinator) prepares the following portions of the Contract Document:
- 1. "Proposal" (Section "C").
- 2. "Proposal Data" (Section "CD").
- 3. "Special Conditions" (Section "G").
- 4. "Technical Specifications" (Section "H").
- 5. "Engineers Drawings" (Section "J").
1.4 The Proposal is written by the Design Engineer in accordance with the standard format as shown in the Purchasing Manual.
1.5 The Proposal Data contains a list of the equipment which must be furnished by the bidder and necessary technical data concerning each piece of equipment.
A.5-18 Rev. 4/88
4
) l Appendix A-5-9 (2 of 2) l l
1.6 The Special Conditions Section includes items which are special to the specific contract but not of a technical nature. This section must also be prepared in accordance with the standard format.
These Special Conditions include, but are not limited to, the following: Equipment and services by contractor, site location, reports by contractor, utilities at the site, sanitary facilities, drawing schedule, special tools required, survey permit and regula-tions tequired, drawings by the contractor, drawings by the Dis-trict, construction meetings, parking facilities, other construc-tion on site, plant operations, contractor quality control program, etc.
1.7 These sections are normally prepared to conform to the public bid contract schedule. The Contract Documents are reviewed and trans-mitted in accordance with the Purchasing Manual. Nuclear Produc-tion, Production Operations, and other interested departments should be allowed to perform a final review of Section C, CD, G, H, and J.
1.8 Document reproduction is completed in accordance with the Purchas-ing Manual.
1.9 The Engineer's estimate for the contract is prepared by the Design Engineer and distributed by the Procurement Coordinator in accor-dance with the Purchasing Manual. The Engineer's estimate is confidential. This is a detailed estimate and usually is not the same as the estimate on the requisition.
1.10 The GSE Design Engineer obtains all required department approvals and submits the requisition to the Procurement Coordinator for review.
1.11 The Procurement Coordinator reviews it and resolves any problems with the engineer. When it is acceptable, required data is entered on the computer in MMIS. It is then forwarded to the Engineering Division Manager for approval (signature) and then to the Material Management Division Manager for approval (signature).
1.12 After all required approvals, the Procurement Coordinator forwards the package to Purchasing for processing in accordance with the J Purchasing Manual.
A.5-19 Rev. 4/88
l l
l Appendix A-5-10 (1 of 1)
EVALVATIONS OF 000TES 1.0 Upon receipt of the quotations from the potential vendors, the Design engineer and/or Procurement Coordinator evaluates the quota-tions (See Procedure B-7 for further steps) and determines the lowest and best quotation. When the lowest quotation is not the best quotation, .the Procurement Coordinator provides detailed justification for recommending other than the lowest quote.
1.1 When a vendor has been selected, the GSE Design Engineer provides a marked up Requisition for Quotation / Purchase in accordance with the Purchasing Manual to the Procurement Coordinator, Engineering Ser-vices for typing. The requisition must also show the Modification Request number, department number, budget item number, the work order number, date needed, and the proper plant account. (The work order number is reserved through Document Control see procedure A-9, and produced according to Procedure B-6.)
1.2 The Design Engineer attaches the original copies of all vendors' quotations to the completed requisition, has the requisition checked if CQE items are involved per GSE A-5-2 Form, submits the package to the respective . Department Manager for checking, then forwards it to the Procurement Coordinator. The Procurement Coordinator reviews the package from a "procurement" viewpoint and obtains any additional approvals (Section Manager - GSE and/or the Engineering Division Manager if required) and transmits it to the Material Management Division. A transmittal memo should be attached which defines the work and explains the evaluation and recommendation if the lowest bidder is not accepted.
2.0 The Material Management Division issues the purchase order to the selected vendor.
2.1 If the GSE Design Engineer or Designer desires material to be supplied by a specific vendor, or if only one vendor is available, he then consults the Purchasing Manual with his respective Depart-ment Manager and, if necessary, the Procurement Coordinator to determine if it is necessary to complete a Request For Quotation /
Purchase. If it is not necessary, then the GSE Design Engineer completes the Requisition on Purchasing, attaching the necessary specifications, etc., and forwards it to the Material Management Division.
A.5-20 Rev. 4/88 .
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Appendix A-5-11 (1 of 2)
PROCUREMEllT 00CUMEflTS FOR CRITICAL OVALITY ELEMENTS 1.0 When Critical Quality Elements are purchased, the procurement documents and associated design / specifications are subject to the following requirements.
1.1 When Design Verification is required, the Design Engineer ensures that the Specification complies with the GSE-B-ll-1 Checklist. '
Form B-2-2 must be sent with the specification and/or contract documents for B-11 review.
1.2 All specifications produced for CQE equipment are stamped "CRITICAL QUALITY ELEMENTS" (or CQE) on the front page.
1.3 In the case of Critical Quality Elements, the specification con-tains requirements relating to 10 CFR 50, Appendix B. Those sections of the specification dealing with the "Inspection,"
"Testing," and "Records" are developed with the assistance of the Quality Assurance Department. When the specification is to be included in Contract Documents, the above sections are placed in Section "G" "Special Conditions," of the Documents.
1.4 Potential suppliers of equipment or services, including Critical Quality Elements, are assessed to determine their qualifications to 3
supply the equipment or services (see the Quality Assurance Plan).
The Quality Assurance Department assists the GSE Design Engineer /
Procurement Coordinator by providing source surveys as required to complete the assessment. CQE material is normally purchased from a vendor that has been confirmed to have a QA Program in accordance with 10 CFR 50, Appendix 8.
1.5 When the material specification, material list, or contract docu-ment involves 10 CFR 50, Appendix B, and/or Critical Quality Elements, the following block is included on both the Request for Quotation / Purchase and or the Purchase Order:
CQE REVIEW QM ENG:
1.6 On the public bid contracts, this information appears only on the Requisition on Purchasing (advertising letter).
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f Appendix A-5-11 (2 of 2)-
1.7 A qualified individual other than the originating Design Engineer or the Department Manager shall sign th'e "ENG" portion of the block-after performing a technical review and completing GSE-A-5-2 Form.
This review shall include a check of the overall adequacy of the spec.i fication and a review for inclusion of appropriate quality and technical requirements. For detailed specifications, this review may be documented by completing the checker's checklist-specifica ,
tions. The Design Engineer then forwards the Request for Quota-tion / Purchase or Purchase Order to the Quality Assurance Department for signature. In addition, a CQE procurement document should be -
reviewed, signed, and stamped by a Professional Engineer registered in any state (if required by code).
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