ML20196L443
| ML20196L443 | |
| Person / Time | |
|---|---|
| Site: | Fort Calhoun  |
| Issue date: | 06/30/1987 |
| From: | OMAHA PUBLIC POWER DISTRICT |
| To: | |
| Shared Package | |
| ML20196L034 | List: |
| References | |
| B-5, NUDOCS 8807070480 | |
| Download: ML20196L443 (15) | |
Text
.
INFORMATION ONLY i
DESIGN PROCEDURE B-5 Control of Material and Eauioment for GSE Encineered Modifications At Fort Calhoun Station 1.0 PURPOSE 1.1 To establish guidelines for the control of the procurement of mate-rial and equipment designated for GSE Engineering Modifications at the Fort Calhoun plant.
1.2 Provides an overview of the receiving, storage and release process as controlled by the Fort Calhoun Store Room, and the GSE responsi-bilities as applied to the control and release of material for the modification installation.
2.0 SCOPE 2.1 This procedure applies to both CQE and Non-CQE material and equipment.
2.2
.This procedure applies only to the procurement and material control of material items to be used for the installation of plant modifica-tions designed and engineered by GSE.
2.3 It establishes responsibilities and lines of communication with the interfacing organizations, which are primarily GSE, Purchasing, Material Control, Quality Assurance (when CQE items are involved) and the Fort Calhoun Store Room.
2.4 It addresses site related activities such as receiving, statusing, storage and release of items to assure availability of material and equipment purchased by GSE Engineering or procured from "stores" for the installation of modification packages. A comprehensive visual illustration of the process flow and decision / action respon-sibi,lities is outlined in Attachment 1.
[jj707EM828Q, B-5.1 Rev. 6/87 a
2.5 It provides a method and time frame for statusing material and
' equipment, -and reporting problems to enable GSE to either resolve or assist. with-the resolutions of those problems to assure the availability of these items when needed.
3.0 DEFINITIONS 3.1 (Q1.:
The term "CQE" as used in this procedure applies to CQE, Limited CQE, Fire Protection, Radioactive Ma.terial Packaging and CQE Commercial Grade items.
3.2 Status
(1) The state or condition of the items rece.ived.
(2) The position in a chain of events.
Refer to section 6.7 Statusing.
3.3 GSE Modification Material Storace Area:
A segregated area designated and controlled by the Stores Foreman within the established storage areas (Temporary and/or Permanent) where material and. equipment for modifications is stored or retained until issued for modification installation.
3.5 Acceotable
Means all requirements are satisfactory.
3.6 Unacceptable
Means that all requirements have NOT been fulfilled and th.at additional action is required.
4.0 REFERENCES
Quality Assurance Requirements for Nuclear Power 4.1 ANSI N45.2.11 Plants.
i 4.2 OPPD Quality Assurance Plan 4.3 NPP Purchasing, Material Control 4.4 A Procurement of Material and Labor 4.5 Standing Order G Storage 4.6 Standing Order G 24 - Receiving 4.7 Standing Order G Stores Control 8-5.2 Rev. 6/87 i
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5.0 RESPONSIBILITIES 5.1 GSE Section Manager - Responsible for the design and procurement of material and equipment for plant and/or system modifications, and the implementation of this procedure as it applies to the GSE Engi-neering Department.
5.2 Fort Calhoun Plant Manager -Responsible for the implementation and support of this procedure as it applies to the control, security, storage / maintenance and release of GSE modification materials.
Responsible for the administrative 5.3 G.> E Department Managers controls required to support the GSE Procurement Coordinator, provide technical support when requested and assist with required approvals.
5.4 GSE Engineering Procurement Coordinator - Responsible for the pro-
- curement, statusing, expediting and resolution of problems to as-sure the availability of acceptable material and equipment at the time the modification is to be installed.
5.5 Plant Supervisors - Plant supervisors of craft personnel are respon-sible for establishing department controls to; (a) limit and con-trol personnel access to the Storeroom and Storage Areas to only authorized / designated people; (b) obtain approval for the release of modification materials from the GSE Procurement Coordinator or his designee, or the GSE Design Engineer / Planner. prior to request-ing modification materials from the Storeroom; (c) take responsibil-ity for the control of modification materials in their posession to assure that it is used in the installation of the modification it is designated for.
5.6 Fort Calhoun Maintenance Supervisor - Responsible for the activ-ities and support required by the Store Room to implement the requirements of this procedure.
5.7 Stores Foreman - Responsible for the receipt, inspection, warehous-ing, security, release and status of GSE procured material.
5.8 Stores Clerk Implements the regt.irement of this procedure through the site procedures, Standing Orders, assists the Stores Foreman in maintaining security of the storage areas, processing the material and documentation in the allotted time frames, releases modifica-tion materials only with authorized / approved requisitions and other duties as defined in the Standing Orders or as directed by the Stores Foreman.
B-5.3 Rev 6/87 L
5.9 Quality Assurance Supervisor (Operations) - Assigns a QA Inspector to support the receiving /statusing activities schedule and direct any nonconformance reports or documentation deficiencies to the GSE Procurement Coordinator.
.5.10 Quality Assurance Inspector (Operations) - Performs the receiving inspection.and document review of CQE material received on site; coordinates with Quality Control to arrange QC. Inspections as required; Writes reports and interfaces with the GSE Engineering Procurement Coordinator on identified problems.
6.0 PROCEDURE 6.1 -
Verification of available "stores" items.
6.1.1 Design Engineers working on modification packages develops material lists (bills of a.aterial) required to install and complete the modification.
When the material lists are completed, (including material specifications as required) they are forwarded to the G.SE Procurement Coordinator.
This list should be comprehensive and clearly identify all items, including stores numbers.
6.1.2 The GSE Procurement Coordinator prepares a list (Modification Mate-rial Request - reference A-5) of stores items commonly available in the Store Room and forwards the list to the Store Room Foreman.
This list requests conformation of the availability of these items, and that they be removed from stock and placed in the GSE modifica-tion material storage area tagged for the modification and work order identified on the material list.
6.1.3 The Stores Clerk, upon receipt of the material transfer request, pulls the items listed, tags them for the appropriate modification number or work order and places them in the designated location within the GSE Modification Material Storage Area.
In the event all items are not available, the missing line items shall be identi-fied as noted.
The form should be annotated with any pertinent information that may be of interest to the GSE Procurement Coordina-
- tor, such as the e'xpected delivery dates of back ordered items.
The completed form is signed by the Stores Clerk processing the order and is returned to the GSE Procurement Coordinator.
L 6.1.4 The GSE Procurement Coordinator reviews the material listed received to determine if all items requested have been dedicated to the GSE modification package or work order.
Items not available through the Storeroom shall be procured by the GSE Procurement Coordinator in acenrdance with A-5 and NPP-1.
6.1.5 The GSE Procurement Coordinator coordinates with the Design Engi-
- neer, as ne.ssary, to prepare the procurement documents for pur-chasing the items that must be procured from sources outside of OPPD.
B-5.4 Rev. 6/87
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a 6.2 Purchasing Material and Equipment.
6.2.1 The GSE Procurement. Coordinator reviews the material procurement package to assure that it is acceptable for further processing.
If it is not, he resolves any problems with the engineer and.then processes in accordance with appropriate procedures, coordinates
- reviews, selects vendors (with consultation of the technical departments, if-required) and prepares the procurement package and processes it in accordance with procedures A-5 and NPP-1.
NOTE The engineer identifies the items and writes the specifications for the items to be purchased.
The Procurement Coordinator follows-through with the administration and processing of the procurement documents.
The GSE Procurement Coordinator is the contact point on all technical and scheduling matters.
However, the GSE design engineer is responsible.for performing and documenting technical reviews.
6.2.2 The GSE Procurement Coordinator coordinates, tracks, schedules, expedites and statuses all engineering activities with the vendor.
If engineering approvals are required prior to manufacture (i.e.,
vendors drawings or test procedures),
such activities shall be coordinated through the Procurement Coordinator.
6.2.3 When specifications and/or Purchase Orders require the supplier to request a "Release for Shipment" prior to shipping material to the
- site, the GSE Procurement Coordinator shall be designated as the suppliers contact for obtaining the final release to ship. He must coordinate with other departments that may be impacted by the
- release, such as a QA Hold Point for inspection prior to release.
This enables him to be aware of any items which may impact the delivery schedule.
6.3 Site Receiving and Inspection 6.3.1 The Stores Clerk receives the shipment and processes it in accord-ance with Standing Order G-24, and provides a status as to the acceptability of the items received within two (2) working days after arrival. See section 6.3.4 for Non-CQE.
6.3.2 Quality Assurance shall be notified as soon as possible of ship-ments containing CQE (Quality) items, to permit them to schedule their inspection and review.
Inspection and review are performed in accordance with the QA Plan and QADP-12.
NOTE The Stores Clerk shall verify the specification / purchase order and the vendors documentation to determine if there are any special maintenance requirements during storage.
Storage and maintenance requirements are performed in accordance with Standing Order G-22.
B-5.5 Rev. 6/87
6.3.3 CQE-materials are received and inspected in accordance with G-24 and QADP 12, 6.3.4 Non-CQE materials are processed in accordance with standard receiv-ing practices such as quantity / count, damage and for type of mate-rial ordered.
6.3.5 The Stores Clerk shall generate a report for all items received and the, status (acceptable or unacceptable) noting any problems identi-fied, including the status of the documentation. During 'the inspec-tion and document review process, the Stores Clerk will note any requirements which may impact inspection and statusing, (i.e.,
testing is required prior to QA acceptance), he shall notify the appropriate personnel for a schedule or estimated completion date.
The item shall be statused accordingly.
6.3.6 The QA Inspector shall document material and/or documentation problems in accordance with approved procedures.
In addition to present requirements, he should forward a copy of the reporting documents to the Procurement Coordinator (unless he is responsible for the resolution in which case he will be on automatic distribu-tion) and a copy to the Store Room for statusing the item on the computer.
6.4 Resolution of Problems 6.4.1 Non-CQE items are reported by the Stores Clerk directly to the GSE Procurement Coordinator for resolution.
The disposition is for-warded to the Storeroom Foreman by the GSE Procurement Coordinator.
6.4.2 CQE items are reported in accordance with the Quality Assurance Plan and sub-tier procedures.
When the Design Engineering is assigned the action for resolution, it shall be forwarded to the GSE Procurement Coordinator for tracking ind distribution within the GSE department.
The disposition is forwarded by the GSE Pro-curement Coordinator back to Quality Assurance or other departments
.as dictated by the disposition, for corrective action.
6.4.3 If material or equipinent deliveries or corrective action of defi-cient items cannot be accomplished prior to the scheduled installa-tion date, the GSE Procurement Coordinator shall notify the appro-priate Site Engineer / Planner / Design Engineer at the earliest time possible to either reschedule or resolve the problem to minimize impact.
6.4.4 If additional or replacement materials or items are required during the modification installation, such items shall be procured through the GSE Procurement Coordinator to prevent the inadvertent use of substandard or unapproved items.
B-5.6 Rev. 6/87
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6.5 Storage t
6.5.1 The storage facilities shall be established and controlled in accordance with Standing Order G-22.
6.5.2 The Store Room Supervisor shall designate specific areas, clearly identified as a GSE modification material storage area, with con-trolled access to assure tne security of the material or items designated for modification packages. The stnrage areas shall be in compliance with approved specifications and procedures for the material to be stored.
6.5.3 As items are placed in the GSE storage area, they shall be tagged with a unique tag identifying the GSE modification number or work order number.
(Reference Standing Order G-22.)
6.5.4 Materials and equipment for any given modification and purchase order shall be stored at the same location for ease of inventcry and control, except for items too large to economically store in the same area such as pumps, heat exchangers, etc.; bulk items such as sheet steel,
- pipe, etc.;
or items that require environmental ccntrols that cannot be met in the store room.
6.5.5 Material and equipment shall be maintained in accordarce with ap-proved procedures, vendors recommendations and/or as specified by the engineer.
6.5.6 Items designated and tagged for modification shall not be issued prior to receiving a signed release by the GSE Procurement Coordina-tor, his designee or the design engineer / planner, releasing the items for installation.
If items are desired from the modification
- stock, for use other than the intended modification, the Store Room Foreman or Stores Clerk shall obtain a signed release (approval) from the GSE Procurement Coordinator.
If a release is granted, it is the GSE Procurement Coordinator's responsibility to reorder or procure replacement stock.
6.5.7 The GSE Procurement Coordinator shall be informed of the modifica-tion installation schedule to schedule the delivery and release of material and equipment for installation support.
Release of Modification Stock 6.G.1 The craft requisitions material from the Store Room to install the modification in accordance with Standing Order G-25 by completing the appropriate forms, listing the items requested and identifying the modification and work order, and obtaining a "release" from the GSE Procurement Coordinator, his designee or the Design Engineer /
Planner.
B-5.7 Rev. 6/87
4 6.6.2-The Store Room shall issue items from modification stock'only if the requesting party has a material requisition (S.0.
G-25) l properly completed and the release signed by the GSE Procurement l
Coordinator, his designee or the Design Engineer / Planner.
j 6.6.3 The Storeroom Foreman is responsible for the storage, security and maintenance of material from receipt to issuance of the material.
The Craft Department Supervisor is responsible for storage, secur-ity and maintenance of material after it is released to his custo-dy, and shall, as~ a minimum, conform to the requirements of S.0.
G-22.
6.7 Status 6.7.1 The GSE Procurement Coordinator is responsible for scheduling,.
statusing and expediting material during the purchasing cycle.
6.7.2 The Store Room Supervisor is responsible for statusing items received through relea.se and issuance to construction.
6.7.3 The purpose of "statusing" the materials after receipt by the Store Room is to keep the GSE Procurement Coordinator informed of the items received and if they can be released for installation.
If there is a problem, the "status" will:
(a) Alert him that there is a problem.
(b)
If corrective action has been initiated, i.e., Non onformity Report written, etc.
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(c)
If he should expedite / initiate corrective action o. otherwise resolve.
6.7.4 Items shall be statused as to their acceptability within two (2) working days after receipt.
6.7.5 CQE items that are unacceptable to Quality Assurance shall be docu-mented in accordance with QADP-12. Copies of these documents are made available to the Storeroom through controlled processing of the Inspection Packet.
6.7.6 CQE and Non-CQE items determined to be unacceptable or there is a commercial problem to be resolved, shall be documented on an "Account Slip" by the Stores Clerk, Reference S.0. G-25.
6.7.7 The Store Room Foreman provides the status of all items to the GSE Procurement Coordinator through (a) forwarding a copy of the Account Slip, and (b) updating the computer (MMIS).
B-5.8 Rev. 6/87
6.7.8 Examples of Status Indicators are:
ACCEPTABLE: Means all requirements are satisfactory.
UNACCEPTABLE:
Means that all requirements have NOT been fui.
i'a and that additional action is required.
Examples of Status Information for VNACCEPTABLE. Items:
ALL Items have been RECEIVED.
Line Items 3 and 4 damaged, A; tion assigned to Plant Maintena7ce for repairs, See Account Slip 02-035 for details.
Items 1 thru 10 RECEIVED. They are UNACCEPTABLE because Material Certifications are not traceable to the items received.
Reference Nonconformity Report No.
xxx. Action assigned to GSE Procurement Coordinator.
Items 3 and 4 RECEIVED all items received are ACCEPTABLE. !iowever, there is a count discrepancy with item 3: 250 received, 2500 ordered.
Action assigned to GSE Procurement Coordinator to resolve.
Reference Account Slip 02-036, copy of shipping invoice attached.
6.7.9-When unacceptable items are cleared, the status shall be updated to reflect that they are now acceptable.
6.8 Unused Modification Material / Equipment 6.8.1 Unused items shall be returned to the Store Room to be placed in "Stores" stock in accordance with S.0. G-25, or as directed by the GSE Procurement Coordinator.
6.9 Final Purchase Order Closure 6.9.:
Completed Purchase Orders are closed in accordance with NPP-1.
7.0 ATTACHMENIS 7.1 :
Flow Diagram l
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l B-5.9 Rev. 6/87 l
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/1\\ $[ LECT THE C0tRECT ? ACCESS A5 810sts[0 ST PROCEcuRES, I
I.E.,
tECUEST FCt QUO! Af f Ss/PURCnASE OR RATERIAL
.SEQUEST.
THE G5E PROCUREMEsT C0020!#ATL7 (P/C) ASSURES THAT AP780PRIATE LisES OF CORJessICATIDs BETUEEN THE SUPPLIER As0 0P70 ARE DEFisES f u THE PROCUREMENT 00C.
- UMENTS, l.E., G5E P/C F02 TECBJICAL MATTERS, PURCHAS.
i lat FOR ADMis!$TRAT!0s, QA 7644 1EQUIRED INSPECTIONS I
Tat r/C SHALL SE COPIED ON ALL CottE5Pos0EsCE WITH TME settLIER.
ESTABLISH ABO MAlsTAIB DEPATTMEWT mat 0 COPY FILES A$
REQUIRED F)4 TNE G5E ENGis((AIAS SEPARTMENT.
THE G5E P/C 15 TNE FOCAL 70!sT FOR ALL ENGINEtt!NG MORITOR STATUS.
H TME M N Et, M mRDIsAM W M OMt om OWMH3 FOR WWRS, AND RELEASE OF GSE 2
~MODIFICATIDF MODIFICATION REMUmu 0F FionW TECaAW WEGE mm ETC.
SCHEDULE MATERIAL AND EIPEDITES A5 sECESSAlf 15 ACCCADAsCE WITM PROCEO.
UIES As0 THE PROCUt[MEsf 00CamEsI5.
VERIFIES THAT ALL ITEMS REOGIFJ9 ST THE PROCUREMENT DOCUMENTS TO MATE EIG!stEAlsS APPROFAL ARE ACCEPT.
A8LE, THAT ALL NOLD 70!sT5 rJFE SEEE COMPLIED WITH, CA RELEASES Att ACCEPTA8LE #AD STHER TECHNICAL LE.
QUIREMENTS Att ACCEPTABLE.
RE70AT (DOCUMEET) 00CUMEsf A40/02 MATERI AL NONCONFORM.
ING CR 015CIEP M IES In ACC#;SAACE WITH PAOCEDURES.
WITH COPIES 70 INE G!E P/C F5R INFORMATION OR ACTICE A5 APPA07tlATE.
COP E5 5#AC.t SE FORWA40ED TO THE ST0Att00M FOR STAT 35Isa Pgar$54f,,
DOCUMENTS ITEM 5 RECEITEO. Pse*ARD PAROCOPT TO THE G5E P/C As0 UPDATE COMPUTER (NEE 59 WITH STATUS OF ITEM 5 WITH15 TWO (2) W0ttisG DAYS AFTEA RECEIPT. STATUS A5:
ACCEPTABLE, UsACCEPTA8LE os rgA01a6 DISPOSITION.
j FotVAAD TO 7/C IF CottECTITE ACTICs OP RESQLUTION 15 A55tGEED TO G5E EsGIEEEtisG153P. THE SUPPLIER. FotWARD A 'C077' IF ACTICs 15 A55t&#CD 10 DTMERS.
MATERIAL /EQUIPMEsf DESIGIATES FDA $$E ENGINEttED M00 IFICATIONS MAT 507 BE tEttALES ST THE STORE ROOM i
VITHOUT A t[ LEASE ST TME ESE F/t 01 DESIGNEE SUCH AS THE DESIGN EIGIstEt/7LAIEEA, l
0\\THE G5E P/C C00101 BATE 5 THE AC73r!TES A550CIATED WITH THE SELECT!0s CF TE30045 Ass mAf MATE TO GO THROUGH T4E REQUEST FOR SID AIO i!5 E#ALUATIONS PRIOR TO 155UlsG THE MATERIAL REQUEST @A PURCtASE ORDER. HE MAT AL50 HATE TO C00101 SATE WITH OTHERS SUCH A5 7055IRLE VE50015, 08TAls 6A APPA0TALS AND OTHER t
ACTITITIES. TO A55Utt THE FROCUREMENT PROCESS AND l
AEQUlt[0 AP720TALS AAE 7t#FSDMED IN ACCORDANCE WITH PAOCEDUAES.
l OA THE G5E P/C C00tof EATE5 WITM d%THER OPPO DEPARTMENTS
!.E., THE CE31Gs EIG!sEta. TT 08TAIN APPROYALS RE.
l QUltID 87 THE PACCUIEMEsf OdCUMENTS, SUCP A5 DRAV.
INGS. TEST PA0CEcutE5 et CTif5 THAT MAY REQUltE A CHAIGE Cah t.
NE AL50 Coas5%tATES AND COMMUNICATES i
VITH THE SUPPLIER, G5E EEGINEEF.1NG, PURCHASING AND QA i
TO 10Es TIF T Asp AE50LTE 7tasLE.#.5.
CORPLETE ACCOURT PA0CES$ 80BC0sFJAMiss O!!CIEp m ;IES IM ACCORDANCE W'TH SLIP AED DOCUMENT 3.
1' PAOCEDUAE5, !.E s, Wi!TE NONCDMORMITT REPotT, IR'cA.
MATICB AE70tT, Is57ECTos EE/0c, ETC. STOK! A00Ms APPLY
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STATUS TAG 5 (HOLO. REJECT, E L). SEGREGATE, PLACE In H
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l. Tote IR DESICnATED C IF THE G5E P/C 15 EESP0ISISLE JFOR THE CORRECTITE G5E MODIFICATIDs ACTIDs As0/02 RE50LUT!0s, HE CDORDIRATES AS NECE55 ART RATERIAL STotAGE 9
WITH TWE VE5002 CE OTHER OPPS $EPARTMENTS TO EXPEDITE ASEA ACTIDs A80 AE50LUTICs.
EVE *TUALLT, THROUGH THE REP 0Affs4 ST5 TEM, TNE Isf7CC BR (QA 02 STORE ROOM)
RECf!VE5 20TIFICATIDs CF THE 5%15PGSITION AND FURTHER
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