ML20196K596

Ltr Contract:Task Order 40, DC Cook Extended Sys Regulatory Review Oversight Insp, Under Contract NRC-03-98-021

ML20196K596
Person / Time
Site:	Cook
Issue date:	06/30/1999
From:	Stewart S NRC OFFICE OF ADMINISTRATION (ADM)
To:	Beckman V AFFILIATION NOT ASSIGNED
References
CON-FIN-J-2548, CON-NRC-03-98-021, CON-NRC-3-98-21 NUDOCS 9907090194
Download: ML20196K596 (6)

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fn 4 UNITED STATES g

j NUCLEAR REGULATORY COMMISSION WASHINGTON, D.C. 30866 0001

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18N15 m Beckman and Associates,Inc.

Attn: Vicki Beckman

.1071 State Route 136 Belle Vernon, PA 15012

SUBJECT:

TASK ORDER NO. 040, D.C. COOK EXTENDED SYSTEM REGULATORY REVIEW OVERSIGHT INSPECTION (ESRR)" UNDER CONTRACT NO. NRC 98-021

Dear Ms. Beckman:

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This letter confirms the June 18,1999, telephone conversation between Sharon Stewart, NRC and '

Vicki Beckman, BAI, in which verbal authorization was give to begin work under the subject task <

order, effective June 18,1999, with a temporary ceiling of $50,000.00.

In addition, in accordance with Section G.5, Task Order Procedures, of the subject contract, this letter definitizes the subject task order. The effort shall be performed in accordance with the enclosed Statement of Work.

l Task Order No. 040 shall be in effect from June 18,1999, through August 16,1999, with a total cost ceiling of $169,895.93, which includes the temporary ceiling of $50,000.00. The amount of I

$164,548.12 represents the estimated reimbursable costs and the amount of $5,347.81 represents the fixed fee.

Accounting data for Task Order No. 040 is as follows:

B & R N o.: 920-15-103-105 Job Code: J-2548

,_ BOC: 252A j A P P N N o.: -31X0200.920 l

FFS#: NRR98021040 Oblig. Amt.: $169,895.93 The following individuals are considered to be essential to the successful pc.rformance of work hereunder: Mr. Raymond Cooney, Mr. Omar Mazzoni, Mr. Farouk Baxter, and Mr. Craig Baron.

/fD The Contractor agrees that such personnel shall not be removed from the effort under the task T\

order without compliance with Contract Clause H.4. Kev Personnel. M The issuance of this task order does not amend any terms or conditions of the subject contract.

090012  ;

9907090194 990630  ;

PDR CONTR NRC-03-98-021 PDR

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Your contacts during the course of this task order are:

Technical Matters: Edmund Kleeh .

Project Officer (301) 415-2964 Contractual Matters: Mona Selden Contract Specialist (301) 415-7907 j

- Acceptance of Task Order No. 040 should be made by having an official, authorized to bind your organization, execute three copies of this document in the space provided and retum two copies to the Contract Specialist. You should retain the third copy for your records.

Sincer l S ron D. Stewart, Contracting Officer Contract Management Branch 2 Division of Contracts and Property Management  ;

Office of Administration '

Enclosure:

Statement of Work ACCEPTE ask Order No O l/ 1_ O/Nw NAME

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DATE

CONTRACT NRC-03-98021 STATEME.NT OF WORK Task Order 040

' TITLE: D. C'. Cook Expended System Regul'atory Review Oversight inspection (ESRR)

' DOCKET NUMBER: 50 315/316 B&R NUMBER:920-15-103-105 JOB CODE: J-2548 INSPECTION REPORT NUMBER:

NRC PROJECT OFFICER: E. A. Kleeh,' NRR (301) 415-2964 TECHNICAL MONITOR: Eric Duncan, R lli (630) 829-9739 PERFORMANCE PERIOD: June 18,1999 - August 16,1999 OBJECTIVE The objective of this task order is to obtain expert technical assistance in the areas ofinstrumentation and control (l&C ciectrical, and mechanical design. Fourspecialists are needed to assist the NRC inspection team in the oversight of licens:e SSFI inspections and other related activities. Thefour specialists (1-l&C,2-electrical, and 1-mechanical) should primirily have an engineering design background, such as from an architect-engineer firm with experience in design and syst:m operational requirements. The specialists should also be familiar with installation and surveillance testing of l equipment along with cognizance of how site engineering and operations organizations function. The specialists should be thoroughly familiarwith NRC regulations and inspection methodology. Also, the specialists should be familiarwith the regulitory process, and should be able to develop a list of regulatory commitments from docketed licensee correspondence for the plant system (s) selected for review. The specialists will then be required to verify implementation of the licensee's commitments and assess the effectiveness of the licensee's actions-It shill be the responsibility of the contractor to assign technical staff, employees, and subcontractors, who have the i required educational background, experience, or combination thereof, to meet both the technical and regulatory objectives of thm work specified in this Statement Of Work (SOW). The NRC will rely on representation made by the contractor conceming the qualifications of the personnel proposed for assignment to this task order including assurance that all information contained in the technical and cost proposals, including resumes and conflict of interest disclosures, is -

accurate and truthful.

WORK REQUIREMENTS AND SCHEDULE The contractor shall provide the qualified specialists, and the necessary facilities, materials, and services to assist the NRC staff in preparing for, conducting, and documenting the inspection activities and findings. The contractor will fumish the lat st radiation worker training, drug / alcohol test, and MMPI test dates for each specialist to the NRC Technical Monitor. The Technical Monitor / Team Leader for this task is Eric Duncan. The Technical Monitor may issue technical instructions from time to time during the duration of this task order. Technicalinstructions must be within the general stittment of work stated in this task order and shall not constitute new assignments of work or changes of such nature as to justify an adjustment in cost or period of performance. The contractor shall refer to the basic contract for further inf:rmition and guidance on any technical directions issued under this task order.

Any modifications to the scope of work, cost or period of performance of this task order must be issued by the Contracting 4

' Officer and will be coordinated with the NRR Project Officer. Specific tasks under this task order are: I

Tanh.

_ SchedulAComoletion

1. Bagm'an trip to ~ obtain appropriate 1. Bagman trip on or about June 21-23, documentation for review. 1999 at D.C. Cook site.

2. Review the information ' provided. 2. Inspection preparation will take place Prepare for the inspection and develop on or about June 24 - 25,1999 and and inspection plan. Obtain a thorough on or about June 28 - July 2,1999 understanding of the selected systems. in specialists' home offices.

3. Provide oversight of the licensee's SSFI 3. 'On-site inspection oversight is to inspections- and related activities take place on or about the weeks of including the overall program for July 12 - 16 and July 26- 30,1999 at establishing the operability of designated the D.C. Cook site. Review of safety systems. Provide an assessment documentation and inquiries to of the adequacy oflicensee's activities. licensee along with associated inspection activities will take place in Region til office in Lisle, Illinois on or about July 19 -23,1999.

4. Prepare theinspection report. 4. Documentation of inspection will take

. place at the specialists' home offices on or about the week of August 2 -

6,1999 with the inspection report due on or about August 6,1999.

NOTE: Prior to the start of on-site preparation, the contractor's staff is required to be available to coordinate inspection aspects, such as travel logistics, with the Team Leader. I REPORT REQUIREME_NIS Technical Report i

During Tasks 1,2, and 3, the contractors specialists shall provide daily reports to the NRC Team Leader. The format end scope of this report shall be as directed by the NRC Team Leader.

. At the completion of Task 3 (prior to the inspection team's exit meeting with the licensee), the contractors specialists shall provide a draft inspection report input to the NRC Team Leader. The format and scope shall be as directed by the NRC -

Tccm Leader, j

Typically, this input will consist of a summary of the specialist's inspection findings in either an electronic version or a computer diskette utilizing a compatible software.

- At the completion of Task 4, the contractor shall deliver the final inspection report input (feeder report) to the NRC Project Officer (original and one copy) with one hard copy and one computer diskette version (Wordperfect 6.1/8.0 or other IBM PC compatible software acceptable to the NRC Team Leader) to the NRC Team Leader. The format and scope of the final report inputs shall be in accordance with the guidance in NRC Inspection Manual Chapter 0610 or as directed by 2

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the NRC Team Leader.

A specialist's feeder report will serve as documentation of the specialist's inspection actwiGs, effort, ann b - , er d will be used by the NRC Team Leader for the preparation of the NRC's inspection report. ThMorwnd ce;; . c fi at rrport input shall be in accordance with the guidance in NRC Inspection Manual Chapter 0610 oc es taected by the NRC Tc:m Leader. As a minimum, each specialist's report input shall include the following:

o identity of the individuals (name, company, and title) that provided information to the specialist during the inspection.

o For each area inspected, a description of the activities and general findings and conclusions reached rega the adequacy of the area.

o For each area with a concem or findings, a discussion cf the concerns or findings with technical bases.

o Provide a list of documents reviewed (type of document, title, revision or latest release date)

NOTE: The contractor is not required to undertake any further efforts toward report finalization. For example, man:g: ment review of the feeder report beyond its submittal to the NRC Team Leader and Project Manager is not ns:d:d.

Business Letter Report

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Th3 contractor shall provide monthly progress reports in accordance with the requirements of the basic contract.

i MEETINGS AND TRAVEL

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l For estimating purposes, the following meetings and travel are anticipated:

Two three-person,5-day trips to the plant site near Benton Harbor, Mi to conduct oversight of the licensee's activities (July 12 -16 and July 26 -30,1999). In order to accommodate an early arrival time at site on Monday morning of each onsito week, one-half day of off-normal travel time will be extended to each contractor specialist on the Sunday prior to )

e:ch onsite week.

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On3 three-person, 3-day trip to the plant site near Benton Harbor, Mi to conduct oversight of the licensee's activities (Juns 21 -23,1999). In order to accommodate an early arrival time at site on Monday morning of each onsite week, one-half d:y of off-normal travel time will be extended to each contractor specialist on the Sunday prior to each onsite week.

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Ons, three-person, 5-day trip to the Region 111 office in Lisle, Illinois to continue the inspection offsite by reviewing docum:ntation, querying the licensee, and other inspection related activities July 19-23,1999. In orderto accommodate an orrly arrival time at Region ill office on Monday moming of the inspection preparation week, one-half day of off-normal trav:1 time will be extended to each contractor specialist on the Sunday prior to that week.

Th3 contractor's staff shall coordinate all travel arrangements in advance with the NRC Team Leader.

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NRC FURNISHED MATERIAL.

Documents required to prepare for the inspection will be provided by the NRC Team Leader.

OTHER APPLICABLE INFORMATION The work specified in this SOW is 100% licensee fee recoverable. The contractor shall provide fee recovery information in the monthly progress reports in accordance with the requirements of the basic contract.

i The contractor's specialists assigned to this task order will have to be badged for unescorted access privilege at the pla sita. Questions conceming badging and the plant site access shall be addressed to the NRC Technical Monitor.

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