ML20132F948

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Rev E to Procedure TBP-8, QA Audits
ML20132F948
Person / Time
Site: 05000000, Waterford
Issue date: 03/25/1981
From:
TOMPKINS-BECKWITH, INC.
To:
Shared Package
ML082320156 List: ... further results
References
FOIA-84-206 TBP-8, NUDOCS 8510010441
Download: ML20132F948 (48)
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7 OUAllTY ASSURANCE AUDITS

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PROCEDURE COVER SHEET Changes DATE COMMENTS Concurred ad By:

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2/5/81 Complete Re-write 3/19/81 Devised para. 5. l A, 5. IB, 5.10 and E Added, 5.2E Added, 6. f.2. f

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6.1.3C, 6.4.2, 6.4.2.1 Added, 6.7.I, 6.8.2.

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also incorporated Ebasco & LP&L coments.

3/25/81 Revised para. 5.lE to Incorporate LP&L coment.

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p ~dit TOMPKINS BECKWITH. INC. No TBP-8 i Jacksonvi!Ie. Florida "E" R ev. TITLE: QUAllTY ASS 'A001TS I of 16 Page 1.0 PURPOSE 1.1 The purpose of this procedure is to establish and Implement a system of audits for the Quality Assurance Program. It delineates the responsibility of the persons charged with its execution and ,p outlines their access to levels of management which have the autho-rity to assure corrective action. It f orther provides for reason-2 able timely access of audit personnel to facilities, documents and personnel necessary in the planning and performance of the audits. 2.0 SCOPE 2.1 This procedure provides requirements for establishing and imple-menting a system of Internal and External Audits of Quality Assurance Programs for a nuclear power plant, including the preparation, per-formance, reporting and follow-up of audits. 3.0 REFERENCE 3.1 American National Standards Institute, N45.2.12, Oraf t 3, Rev. 4 February 22, 1974, Requirements for Auditing of Quality Assurance Progra~.s for Nuclear Power Plants. 3.2 Ar.erican Society of Mechanical Engineers (ASME) Bo!!er and Pressure Vessel Code, Section til, Olvision, 1974, Addenda thru Sumer,1976. 3.3 Code of Federal Regulations, Section 10, Part 50, Appendix B. [ 3.4 { QA/QC Requirements for Suppliers of Safety Related Equipment and Services for the Process Piping Installation - Ebasco QC-W3-NY-Ila. S .5 Quality Assurance Program Requirements for Nuclear Power Plants - 3't ANSI N45.2 - 1971. \\ .p-

3. 6. Tempkins-Beckwith, Inc. Quality Assurance Manual.

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Rev. TITLE: QU k Y ASSURANCE AUDITS 2 of I3 Page ~' 4.0 DEFINITIONS 4.1 Audit - A documented activity performed in accordance with written procedures or checklists to verify, by examination and evaluation .f of objective evidence, that appilcable elements of the Quality Assurance Program have been developed, documented and effectively Implemented in accordance with specified requirements. An audit does not include surveillance or inspection for the purpose of process control or product ac:eptance. 4.2 Audit Team - One or more qualified Individuals for performing audits. 4.3 Auditor - A quallfled Individual having experience or training which establishes that thele qualifications are commensurate with the complexity or special nature of the activities to be audited. 4.4 Deficiencies (Audit) - Lacking in characteristic, documentation, or procedure which renders the quality of an item unacceptable or Indeterminate. Gamoles of audit deficiencies include: Test failures, Incorrect or inadequate documentation, or deviation from prescribed processing, inspection or test procedures. 4.5 Internal Audit - Those audits conducted within the Company at / the jobsite. -w., 44 External Audit - Those audits conducted outside the Ccepany - to i j verify certification of services. f, i 4.7 Objective Evidence - Any statoment of fact, Information or record, i ~i pertaining to the quality of an item or service based on obser- 'or tests which can be verified. vatlo g measurements 4'. 8 Procedure - A document that specifies or describes how an activity is to be performed. It may include methods to be employed, equip-ment or materials to be used and sequence of operations. 4.9 Qualification (Personnel) - The characteristic or ability gained through training or experience or both that enable an Individual to perform a required function. I

A s k TOMPKINS BECKWITH, INC. No TBP-8 m 1 Jacksonville, Florida k x#7 Rev. "E" TITLE: db6 QTY ASSURANCE AUDITS 3 of 13 Page 4.10 Team Leader - A qualified Individual assigned as the responsible member of an audit team for orientation of the team, coordinating the audit process, establishing the pace of the audit, assuring communications within the team and with the organization being ,g audited, participation in the audit performance and coordinating J the preparation and issuance of reports. 4.11 Verification - An act of confiming, substantiating and assuring that an activity or condition has been implemented in confomance with the specifIed requirements. 5.0 RESPONSIBILITIES 5.1 The Site Quality Assurance Manager shall be responsible for; A. Reviewing the Internal Audit Schedule and Audit Plans B. Reviewing and approving the Internal Audit Report and Approved Vendor's List. C. Reviewing the Monthly Report of Internal Audit Status D. Reviewing and approving Vendor Survey and Audit Checklists. E. Certification of QA Engineer / Lead Auditor per ANSI N45.2.23. 5.2 The Quality Assurance Engineer shall be responsible for: A. Planning, Scheduling and conducting all Internal and external audits. Reviewing and distributing, af ter approval by QA Site Manager, the B.,Tnternal Audit Report. / [ g C. Preparing Monthly Audit Status Report and Approved Vendor's List. t i D. Training, certifying and directing audit personnel in the t perfomance of audits. ( E. Distribution (through Document Control) of the Approved Vendor's Listr 5.) The Audit Team Leader shall be responsible for the orientation of the Audit Team, coordinating the audit process, establishing the pace of the audit, assuring communications with the Audit Team and with the organization being audited, participation in the -audit perfomance and coordinating the preparation and issuance of reports.

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The auditors shall be responsible for performing audits as scheduled and for performance of pre-audits, audits and post-audits as assigned.

p f Teo-8 N o~ TOMPKINS BECKWITH, INC. Jacksonville, Florida "E" L -_ m i# Rev. QUAllkSURANCE AUOl'fS 4 of I3 Page-TITLE: 6.0 INSTRUCTIONS _ 6.1 Personnel Audit personnel shall be selected and assigned t 6.l.1 J responsibility. Audit personnel shall have or be given appropriate training or orientation to develop their competence for performing 6.l.2 Competence of personnel for performance required audits. of the various auditing functions shall be developed by one of the following methods: Orientation to provide personnel with a working know-ledge and understanding of both ANSI N45.2 and N45.2.12. A. Training programs designed to provide general and General B. specialized training in audit performance. training shall include fundamentals, objectives, charac-teristics, organization, performance, and results of quality audits. Specialized training shall include methods of examining, questioning, evaluating, and documenting specific. audit items and methods of closing out audit findings. On-the job training, guidance, and counseling under the direct supervision of an experience, qualified auditor. C. Such training shall include planning, performing, reporting, and follow-up action involved in conducting l [_ ~~ audits. Certification of auditors and Team Leaders shall 6.l.2.1 Certiff-be by the Quality Assurance Engineer. cation shall be determined by past audit experience ' ' ^ i education, training, technical training. and certl-fying as Indicated by Form GP-723-27 of this pro-s 4 cedure. Certification of audit personnel shall be for a 6.1.2.2 period not exceeding one year. 4

k ~ TSP-8 TOMPKINS BECKWITH, INC. No Jacksonville, Florida "E" A Rev. k QUAtl h SURANCE AUD[TS 5 of 13 Page-TITLE: Auditors shall maintain their proficiency through one or 6.1.3 more of the following methods: Regular, active participation in the audit process or A. once a year as a minimum. Review and study of Code, Standards, Procedures, instructions, and other documents related to the Quality B. Assuranco Program, and program auditing at least twice a year as a minimum. Participation in training or orientation programs C. once a year as a minimum... Based'on management annual assessment, management may extend the certification, require retraining or require D. These evaluations shall be documented requalification. and placed in the Personnel Qualification File. 6.2 Internal Audit Preparation Audits sh'all be, planned, documented and conducted by the - 6.2.1 QA Engineer or his staf f, so that the entire QA Program The Internal is audited every eight (8) conths or less. Audit Schedule should be reviewed and revised every six (6) months or as necessary to assure that coverage and schedule reflect current activities. Internal Audits shalI be prepared usIng a written plan, the selection and orientation of the auditor (s), and notification 6.2.2 4 ' of the organization to be audited. j Written Plan _ - An Individual audit plan, Fonns 6.2.2.1 j g GP-723-28 and GP-723-29, shall be developed to g

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Identify; the audit number, the activity or section of the QA Manual to be audited, the reference ^ s documents, (Section of QA Manual and Procedures) ~C' ~ j and written questions or checklist. 3'.

.. s. \\ ~ c-- g ~ s 4 [ TBP-8 I TOMPKINS-BECKWITH, INC. No >k ( Jacksonville, Florida "E" Rev. \\ pv QUA Q ASSURANCE AdblTS 6 of g3 TITLE: Page 6.2.2.2 Team Selection - One or more Individuals comprise an audit team; however, it is preferable that a team of at least two qualIfled Individuals perform an audit. One of the members shall be appointed .f as the team leader for each audit team. His re-sponsibilities include orientation of the team, coordinating the audit process, establishing the pace of the audit, assuring communications within the audit team and with the organization being audited, participation in the audit performance, and coordinating the preparation and issuance of reports. 6.2.2.3 Team Orientation - The team leader shall assure that the audit team Is prepared prlor to initiation 'of the audit. Pertinent policies, procedures, standards, instructions, codes regulation require-ments and prior audit reports shall be made avall-able for information and review by the auditors. / Each auditor shall be provided with the audit plan and the procedures or checklists which are neces-sary to assure orderly accomplishment of the audit. During the famillarization phase of the audit, particular attention shall be directed toward an understanding of organizational and contractual ~' interfaces and responsibillties of the organization being audited. f 4, 6.2.2.4 Audit Notification _- Involved organizations shall [ Jy be notified of a scheduled audit forty-eight (48) hours prior to performance of the audit. This j notification should be in writing and include the i i audit number and reference to QA Manual Section '\\' No., the title of the manual section and the name .p. - of the audit team leader. Unannounced audits may be performed when necessary. i 9

Q ~8 Q ~ i 4 Proc. B TOMPKINS BECKWITH, INC. No. TBP-8 N Jacksonville, Florida 3 g Rev. "E" TITLE: QU(TY ASSURANCE AUDITS 7 g3 Page 6.3 Inten1al Audit Performance 6.3.1 Pre-Audit Conference - A brief pre-audl ? conference may be conducted with cognizant organization ma.iagement. The pur- 'p pose of the conference would be to confirm the audit scope, present the audit plan, Introduce auditors, meet counter-1 parts, discuss. audit sequence and plan for post-audit conference, and establish channels of communications. 6.3.2 Audit Process 6.3.2.1 The Internal Audit Plan Form GP-723-28 and GP-723-29 shall be used to ensure depth and continuity of audits, it is Intended for use a's a guide'and should not restrict the audit Investigation when findings raise further questions that are not specifically included in the plan. 6.3.2.2 Objective evidence shall be examined for com-pliance with Quality Assurance Program requirements. 6.3.2.3 Selected elements of the Quality Assurance Program shall be audited to the depth necessar'/ to deter-mine whether or not tiey are being implemented / effactively. /. '

  • 6.3.2.4 When a discrepancy is identified as a result of an

[ audit, further Invesilgation shall be conducted by i the audited organization in an ef fort to Identify 1 ~l the cause and offact, and to determine the extent \\ of the corrective action required. \\' -7 6'.3.2.5 Discrepancies shall be reviewed by the Lead Auditor S., with responsible management of the audited organi-zation. Discrepancies shall be acknowledged in writing by a responsible manager of the audited organization. 6.3.2.6 Conditions requiring Immediate corrective action shall be reported Immediately to management of the audited organization by the lead Auditor.

1 s TBP-8 i TOMPKINS-BECKWITH, INC. o Jacksonville, Florida l >1 3 "E" t blTS TITLE: QU TY ASST of Page Specific attention shall be given to corrective 6.3.2.7 action of deficiencies identified during previous aud!+s. Post Audit Conference _ - At the conclusion of the audit, a J 6.3.3 post audit conference shall be held with management of the j audited organization to present audit findings, to clarlfy any misunderstandings and to obtain his signature on the audit report, Fonn GP-723-58, under " Acknowledgement of Audited Organization". 6.4 Internal Audit Reporting and Olstributing An Internal Audit Report, Form GP-723-30 & GP-723-31 6.4.1 GP-723-58, shall be written by the Audit Team f.eader, reviewed by the Quality Assurance Engineer, and approved by the GIts Quality Assurance Manager, which shall prov!de: A. Description of the audit scope. B. Identification of the auditors. C. Persons contacted during pre-audit, audit, and post-audit activities. D. Sumary of audit resutts, including an evaluation statement regarding the effectiveness of the Quality Assurance Program elements which were audited. E. Details of audit deficiencies. F. Recommendations for correcting audit deficiencies or Improving the Quality Assurance Program as appropriate. / + ] 6.4.2 Coples of The Internal Audit Raport shall be issued by the ? Quality Assurance Engineer to: \\ 1 A. QA Manager k B. Project Manager C. QA Site Manager D. QA Supervisor E. QA Records F. Management of the Audited Organization G. QA Engineer File These reports are to be issued within thirty (30) days af ter the audit has been completed,If no discrepancies are found. For audits which have Identified deficiencies, the audit report shall normally be issued within 10 working days of the audit but not to exceed 15 workl6g days.

c4,. D TBP-8 TOMPKINS-BECKWITH, INC. No Jacksonville, Florida "E" , ( 'A Rev. kALITY ASyp/ AUDITS TITLE: 9 of 13, Page 1 I 6.4.2.1 A copy of the Internal Audit Plan (upon completion of the audit) shall be distributed to: A. QA Manager (with the copy of the audit report) B. QA Records .g C. QA Engineer File 6.4.3 Monthly Status Report - The QA Engineer shall prepare, monthly, a report listing the status of all audits opened or closed during the month. If open, the reason for the open status shalI be lIsted. This report Is forwarded to the QA Site Manager for review. Upon completion of review and added cocynents the report is sent to the Corporate QA Manager. 6.5 Internal Audit Follow-up 6.5.1 Mar.agement of the audited organization or activity shall review and investigate any audit findings to detennine and schedule appropriate corrective action Including action to prevent recurrence and shall respond to the report, in writing,to the QA Engineer within the time stipulated by the audit (within 20 krking days max.) giving results of the review and investigation. This response shall clearly state the corrective action taken or planned to prevent recurrence. in the event that corrective action cannot be completed within the time stipulated by the audit, f the audited organization reply shall include c. scheduled '* date for the corrective action. The audited organization (( J shall provide a follow-up report stating the corrective ection taken and the date corrective action was completed. They shall also take appropriate action to assure that g \\ Q corrective action is accomplished as scheduled. sk s.7c 6.5.1.1 A three part response to each finding Is required. ~ These responses will be as follows: A. Corrective Action B. Action To Preclude Repitition C. Date By Which Corrective Action Will Be Effective

s o n g f TBP-B TOMPKINS BECKWITH, INC. No m 1 's Jacksonville, Florida ,, E,, Rev. k mg TITLE: QUAL.t k SSURANCE AUDITS 10 of 13 Page _ +. The Audit Team Leader shall perform follow-up action 6.5.2 when appilcable, within fifteen (15) days after receipt The of audit response from the audited organization. following are the steps to be taken: A Obtain the written reply to the audit report. A. Evaluate the adequacy of the response. B. Assure that corrective action is identi fied and C. scheduled for each audit deficiency. D. Confirm that corrective action is accomplished as scheduled. Follow-upactionmaybeaccompilshedthrough 6.5.2.1 written communications, reaudits, or other appro-priate means. 6.5.2.2 Should the audit response be unsatisf actory or rejected, the audit team leader shall respond, as soon as possible by written memo, to the management of the organization responsible, the reason for rejected and any recommendations. 6.5.2.3 The management of the organization shall respond, within five (.5) working days, to the unsatis-factory audit responses. 6.6 External Audit Preparation m A survey of a perspective vendor for calibration services [ 6.6.1 or mechanical testing services shall be perfortned and documented using the "QA Vendor Audit Checklist" (Form l ~. GP-723-107) and accepted prior to listing as an " Approve ( 1 Vendor". N ap - Resurveys or reaudits of approved vendors shall be ccaducted yearly, unless dictated by the QA Site Manager, and will be' doccmented on either the QA Vendor Audit Checklist or on a more detailed audit checklist prepared by the QA Engineer. NOTE: Other information may be added to the checklist to show inspections, tests, etc., witnessed as necessary to a;sure that vendor is complying with procedures, specifications, purchase order and/or drawing require-ments.

f- ~ s TBD-8 TOMPKINS BECKWITH, INC. No t 3 Jacksonville, Florida \\ 1 "E" R w. TITLE: LITY ASSUdAdDITS II of 13 Page 6.6.l.1 Vendors of consumables and expendables do not require a survey and need not be on the Approved Vendor's List. (See TEP-13 for requirements) 6.6.2 The folicwing steps should be used to preapre for a vendor survey: a m A. Contact the vendor to set up the survey date and time, a minimum of two (2) weeks prior to the expiration date shown on Approved Vendor's List. Three (3) to four (4) weeks is prefered especially for vendors located out of town. B. Review previous survey and past correspondence, If any, for possible problem areas. C. Review with appropriate personnel, the recuirements, problems or needs regarding the services rendered by vendor. j i D. Prepare a "QA Vendor Audit Checklist" or a detailed I audit checklist and any additional documents (Procedures, Special instructions, etc.1 needed to conduct the audit. 6.7 External Audit Performance / 6.7.1 Audits shoof d be performed atl,lizing the QA Vendor Audit _ or detailed checklist as a guide. Any pertinent Information discovered during the audit should be filed with the audit. / Tils'o any copies of form,.procedores, instructions or manuals shall be retained'in the venderb file. ( j \\, k 6.7.2 Should there be discrepancies a post audit conference ( should be scheduled to ascertain the problems and assure \\, "Fo~rrections are or will be made. 6.8 ' External Audit Reporting and Distribution 6.8.1 The QA Vendor Audit Checklist is completed (. signed and dated) by the QA Engineer and distributed to: A. QA Manager B. QA Document Control (. Original) i C. QA Engir.eer (File) i a

w (~~} ~f Q oI TBP-8 TOMPKINS-BECKWITH, INC. Jacksonville, Florida 1 "E" m A ITS TITLE: QU y ASSU Page o -+. is issued An Approved Vendor's list (Form GP-723-71) 6.8.2 monthly, or each time a change is made, by the QA Engineer to reflect any new vendors, audit of present vendors or This list shall be reviewed and removal of a vendor. approved by the QA Site Manager and distributed through . ig Document Control, to the g owing (as a mlnfmum): 8._ g A. Purchasing O. QC Engineer C. QA Site Manager D. QA Records (Originall E. QA Engineer 6.9 External Audit Foilow-up See para. 6.7.2 of this procedure (Acceptance or rejection 6.9.1 of a vendor is the responsibility of the QA Site Manager. All nuclear safety related nonconforming services f rom. 6.9.2 suppliers shall be documented, Identified, controlled and corrective action performed as per TBP-!2. 7.0 RECORDS Records shall be retained for activities associated with Implemen-7.1 These records shall be collected, stored, tation of this Procedore. and maintained in accordance with ANSI N46.2.9. Audit Records - Records shall be generated by audit personnel and 74 retained for all audits. Records shall include QA Vendor Survey 4 j 1 ,) Checklist, Approved Vendor's List, Internal Audit Plan, Audit Reports, written replies, and documents associated with the conduct of -l; \\

s audits which support audit findings and corrective actions as appro-

'k - priate.- y 7.'3 Personnel Records - Records shall include the certification and w training of audit personnel and shall be retained for the same period of time as required for the audit report with which the auditors are associated. 8.0 AUOlTS Implementation of this procedure shall be subject to audit by the 8.1 Quality Assurance Manager. All audits shall be made available for review by ANI. 8.2

i ~~D t { TBP-8 TOMPKINS BECKWITH, INC-No m 3 Jacksonville, Florida "E" ~ 1 R w. TITLE: QUA ASSUR M p3 13 of 33 Page 7 +. 9.0 EXHIBITS 9.1 QA Audit Personnel Qualification, Form GP-723-27 (REV. 0).- Forms Guide Attached. 9.2 Internal Audit Plan, Form GP-723-28 (REY. 0). 9.3 Internal Audit Plan (Continuation Sheet), Form GP-723-29 REY. 0 9.4 Internal Audit Report - Sumary of Audit Findings, Form GP-723-30 (REV. 1). 9.5 Internal Audit Report - Surmary of Audit Findings (Continuation Sheet), Form GP-723-31 (REY. 1). 9.6 Internal Audit Report - Last Sheet, Fom GP-723-58 (REY.11. 9.7 QA Vendor Audit Checklist (Fom GP'-723-1071. 9.8 Approved Vondors List Uom GP-723-71) 9 ,e / j 'l$ \\ .&:A N# N 6

l FORM GP-723-z7 (REY. 0) -j c' . m -3E C, INC. _n-tTCn SIS UNO No. 3 (723) { h PROJICT No. W3-tit-11 4 TATI, t.cUI5!.iNA 70057 .) 0 1 DA3 - . p:.a Q.r. AU3C ?I25CNNII. '0UAL 7~CATICN n. OCALIT**.A**CN TOR LI.iD ACDIORl ACD; CE SIG.: h NAE: QUACI*CACCN CA~I: QUA1. II:"ACCN C2:2ES: = 3 ASIS OT OUALITICA'"*CN_ 5.;) CTZIl E*~2 SC5CCI. COI*. IGE s D 8,u-( xaI: D~4 M_ ht a ) LCCA~~"N: >:.s3 Da V ( A ( %% E V

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of ' s Fage \\ 7 _ ', c _ c.-- _ _s_r~ n. . e.- _ s. c n 'x ,.. - ^ ' S. ~ CERTIFICATE OF CC/.'.?LIANCE/CCNFCRIAANCE (f i.c "O M_:.D, ..o t. T_ S T_ A *.v*.s* ..,, u.' T' Q... T..T. a. '.J. m e ?URCHASE CRCER NUMEER _cchp _3 ITEM NC. Far 2 ??.CJECT NAME 'laterferd 53 g R! LEY S.C. NO. 202-1604 (Part 3) 2 ECUl? MENT NAME Annunciater Scare parts CUANiliY LO: !AA R K N O. N/A CUSTOMER CWG. NO. N/A TEST ?RCCEDURE NO. UEED 90c004 (?.ev 13) UNIT SERIAL NUMEER Ouantity in ( ), and I,odel No's: (2) 75-?sA-25: (2) ssc12.eA-12cvAc t (2) 70-X16: (2) MSA: ( 3 ) ?/E-3 : (20) 797 che resisters iW. We hereby certify thct the meterici end/or services meets cil of the cent:cciucl recuirements ci this purchese cnier, end wcs menvicetured in ecccrdcnce with cli cppliccble precedures, a spec:::cct.icns! en ccc. cvec cr= wine.s. s Irspection Reperts,-Gertificcticns cnd/cr Tes's Reper'.s ccvering cll r-etericIs cnd processes, cs cppl.iccy, cre en it,e et th.is crisce, On; cre evcilc. le icr.scspeci. ten. g. c r i THE all-CCMFANY s ~-- .1 5 S~-82 ON /d M DATE C.ERilFIED SY OUALITY CONTRCL MANAGER ~ N:e : 1. All parts supplied are of equal cr supericr ccnfiguratien, r.aterial and quality, and is.ade to perforn.the sane service as the corresponding itens furnished with the original equipnent. 2. ..icdel 75-FSA-25 pcwer supplie s are Linited Life Itens. Do not use af ter the following date: February 1, 1992 Lt-

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lI ~ Nnu M l 0UISIANA F 0 W E R LLIG H T/ INTER-OFFICE CO ARESPONDENCE MDDLE SOUTH s+ M ~ February 9,1984 DRAFT TO: L.F. Storz 0.D. Hayes -? FROM: R.P. Barkhurst

SUBJECT:

E=ergency Classification and Initial Notificition i During the course of the ongoing emergency appraisal by the NRC, discussions with some of our supervisors in Operations have apparently indicated the lack of understanding as to how to utilize our procedures on Emergency Classification and Notification. Some personnel have given the NRC the impression that if the steps in procedure, , for example, say to classify an emergency, call the Duty Plant Manager and notify the off-site agencies, that this means they are not to call the Plant Manager before they classify the e=ergency and that they are not to call the off-site agencies and notify them until they have called the Dury Plant Manager. ;Neither of these assumptions are true. Ordinarily, we write our proc dures with the steps in the order in which they are normally and routinely caryedout. Per the philosophy identified in procedure, these procedural steps are not required to be performed in the exact order in which they \\ are laid out in all circumstances. It is our philosophy that procedure = should be-written with the steps in the usual and routine order and that these steps need not be performed exactly in that order unless there are circumstances which definitely require this. 8/A-/9'-2e O/fz

f 4 ?- I Pag /2 q ,f 4 In procedures whe umstances dictate that steps should always be performed %in the exact order listed, our procedures should state this. Unless we do this, there would never be room for judgement in performing i=portant steps of all of our procedures. All Shift Supervisors and Senior Reactor Operators should understand that normally, time permitting, they would be expected to call the Duty Plant Manager ~~ and discuss the developing problem with him prior to arriving at the point of classification if possible or necessary. Should a clear cut event occur which requires i= mediate classification, then certainly classification would take place before anyone off-site was called. Similarly, prior to making notification to off-site agencies, it is desirable that the Shift Supervisor call the Duty Plant Manager and inform him of the circumstances. This allows the Duty Plant Manager to make his phone calls and get started to the plant as expeditiously as possible. Again, if completing such a call is obviously going to take enough time that notification of off-site agencies would be hampered, then notification to off-site agencies should not wait for this phone call to be answered. In sununary, we hav'e succeeded in staffing this plant with a good number of quaifihdcapablemanagement supervisory personnel. We have confidence in the judgement of these personnel and their ability to use this judgement in order to mJbg'the best decisions possible and make notifications and other off-site actions Eithin the time allotted. Our procedures are not intentionally written to preclude the valuable advice and consultation of experienced management personnel with Shift Supervisors when problems occur. ~

f% Pagg' 3 e e a On the other handAld there not be time for such advice and consultations 4 then the Shift Supervisor is never to be in a position where he is relieved of his responsibility of make the classification and notification within time limits prescribed. - <m R.P. Barkhurst i RPS:mcm cc: Shift Supervisors & Licensed Operators Group & Department Heads Paul Backes R.S. Leddick m-O t e}}

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