ML20132F421
| ML20132F421 | |
| Person / Time | |
|---|---|
| Site: | 05000000, Waterford |
| Issue date: | 12/10/1980 |
| From: | LOUISIANA POWER & LIGHT CO. |
| To: | |
| Shared Package | |
| ML082320156 | List:
|
| References | |
| FOIA-84-206 UNT-4-007, UNT-4-7, NUDOCS 8510010321 | |
| Download: ML20132F421 (35) | |
Text
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PLANT OPERATING MANUAL t.u::.s sout-
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ADMINISTRATIVE PROCEDLTE CONTROL of PLANT MANUALS l
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MIN 0 ?. PROCEDURE REVISION TEMPGRARY PROCIIURE REVISION Effective fro:
to PROCEDURE NUMSIR:
1.te-4-007 REVISION:
PROCEDURE TITLE:
Cont.71 of Plant M'in.:als PROCEDURE /RIVISION DESCRIP* ION:
Chance Section 5.1.10 and 6.0 per at acned Add At ach::: ant 6.10 (attached)
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t Ad:inistrative Procedure Procedure No.:
UNT-4-007
Title:
Control of Plant Manuals Revision 1 4
1.0 PUPPOSE 1.1 The purpose of this procedure is to establish methods for fornally controlling the use, distribution, maintenance, and revision of plant manuals at the Waterf ord 3 nuclear plant.
It is essential that strict adherence to this procedure be maintained to ensure that only the latest revision on any given manual is made avaiable to support plant activities.
1.2 Plant manuals used by the LP&L startup organization will initially be issued by Waterford 3 Central Records to the LP&L Startup Document Centrol Organination.
Distribution, maintenance, and revision of plant manunis issued by Startup Document Control will be in accordance with reference 2.1.3, SAP-03, Startup Document Control.
2.0 REFEPENCES i
2.1 Procedural Referencese 4
2.1.1 UNT-4-005, Control of Plant Documents and Records 2.1.2 UNT-4-009, Distribution Control of Plant Operating Procedures and Plant Data Packages 2.1 3 SAP-03, Startup Document Control 2.1.4 UNT-(LATER), Development and Revision of Plant Operating Procedures 2.2 Source References 2.2.1 FSAR Section 13 4 d
2.2.2 LP&L Quality Assurance Manual QRS.0, QR6.0.
1
Ad=inistrative Procedure Proc edure ::c. :
UNT t-007
Title:
Control cf Plant Manuals Revision 1 3.0 DEEINITIONS 31 Manual - A technical document that delineates activities, maintenance, installation, c:-ing, and/cr operation of a cocponent, syste=, anc/or activity function.
32 Docu=ents under li=ited distribution that are accountable through signed receipt pro icu.es, including both original docu=ents and any revision.
4.0 RESPONSIPILITIES 4.1 Overall responsibility fcr N..:r'o1 of the Plant !!anu als Progran rests with tne Pi s.n: ::2 nager - Nuclear.
4.2 The. CENTRAL RECORDS Superviser is responsible for the i=plementatien nnd cperarten of the Control of Plant Manuals Program.
t 43 Group Heads are responsibile fer ensuring that personnel 3 under their direction ec=;17 with this procedure in the use
'and control of plant = a'nu a l s.
4.4 The CENTRAL RECORDS Supervis:r is responsible for ensuring that manuals are handled in accordance with this procedure and for ensuring that all =anuals issued are kept up ~to date.
In keeping with this responsibility, the CENTRAL RECORDS Supervisor has the authority to recall any issued
~
manual.
4.5 Group Heads, technical engineering, and maintenance I
engineerng groups are responsible for ensuring that technical bulletins, flyers, and other techneial information
- that they are aware of - which affect information 2
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Ad=inistrative Procedure Procedure No.:
UNT t-007
- tle:
Centrol of Flant Manuale Revision 1 contained in technical nnuals, are reviewed and forwarded to Central Records for processing / incorporation into af-fected manuals, t.6 The Assistant Plant Manager shall have responsibilty for preparation and caintenance of this procedure.
5.0 FFOCEDURE 5.1 overview 5.1.1 All canuals shall be issued fron and controlled by Central Records.
5.1.2 Each manual shall have the following forms inserted in the front:
(1)
Record of Revision (Attachment 5.1)
(2)
Procedure Reference Sneet (Attachment 6.2).
1 s
5.1 3 Each =anual shall be reviewed and verified as safety-related or nonsafety-related by a competent and quclified individual in a specific area.
5.1.4 information only copies of manuals shall be housed by Central Records and be available for uncontrolled issue.
5.1 5 Each safety-related manuals shall be conspicously stamped " Nuclear Safety Related."
5.1.6 Each controlled manual shall have the following stamp (ic RED) affixed to the front cover:
3
Actinistrative Procedure Procedure No.:
UNT-4-007
Title:
Control of Plant Manuals Revision 1 LP&L W-3 RECORDS CONTROLLED COPY NO.
5 1.7 Copy number 1 (master copy) of each manual shall NOT be made available for checkout by plant personnel.
It shall, however, be made available for use in the Central Records area upon request.
This copy shall be maintained in the vault.
5 1.8 At least four copies of each manual should be maintained; however, in special instances, only two may be maintained.
519 Each controlled manual shall be entered into the
" Controlled Document Distribution" (CDD) computer program.
5.1.10 For a manual to be entered into the Manual Control, Program delineated in this procedure, the responsidle Group / Dept. Head shall ensure a review for technical component appliciability 60c1Rf.f5.*(oTMC4NdT610 (1)
Technical Support Engineering (Plant Staff)
(2)
Maintenance Engineering (Plant Staff)
(3)
Engineering Consultant 5.1.11 Th::: :: uti: ch:11 i; ;t :;;-
iuu case suas
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The Plant Staff and/or consultant engineering group (s) shall et::;
- 1; the Doc.u ment hu+ey reviewu'Checkh 1-di::t;d b.1,.. Mcn the.
trAHccnment t.so os cv.dence of +achmcol com Po^ 3^ f' Cfl8 D'd LTC..,....
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.'I Admir.ictrative Procedure Procedure No.:
UNT-4-007
Title:
Control of Flant Manunis Revision 1 5.1.12 all manuals not issued to an individual or to a department shall be issued to Central Records as the official holder.
5.1.13 The Plant OperatinE Manual (Plant Procedures) shall be handled in accordar.ce with reference 2.1.2, UUT :-;;9, Distribution Control of Plant O p e r.a ting Procedures and Plant Data Packagos.
5 1.14 Controlled Documents not meeting the definition of a manual and/or procedure shall be handled in ac-cordance with reference 2.1.1, UNT-4-006, Control of Plant Documents and Records.
- 5. L.15 See A++ ached page-
,p 5.2 Permanent and Temporary Checkout of Manuals 5.2.1 Per=anent Checkout 5.2.1.1 Pernanent checkout of any manual may be j
initiated by submittal of a " Document Request Form" (Atta'chment 6.3).
The Department / Croup Head of the requesting individual must review and approv'e'each request.
5.2.1.2 Department / Group Heads reviewing " Manual Requests' shall realistically consider the need for the manual on a permanent basis, based on actual frequency of use.
5.2.1 3 Upon receipt of an approved
- Document Request Form" requesting a safety-related manual, Central Records personnel shall:
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4 5.1.15 Cen:ral Records shall page verify each copy of the
=anuels agains: the reviewed c:py after reviev takes place.
Page verifica:ica =ay take picce before the
- echnical review, in which case, all =anual copies will be page verified as iden:ical. After verification, the page verifier vill sta=p the page with :he centrol 1
1 sta=p vi:h :he felleving sta=p, in red, and fill it 1
in with na:ne, date, and posi ion:
MA9. AL REVIII;ID BY:
SIGNATCRE DATE TITLE LP&L W-3 i
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Ad inistrative Procedurc Procedure No.:
UNT-4-007
Title:
Control of Plant Mnnuals Revision 1 (1)
Access the " Controlled Docu=ent Distribution" (CDD) Progra= and transfer one copy held by Central Records to the requestor, and forward that copy with the Document Transsittal Form for Documents Trans:itted to an Individual (attachment 6.8) attached.
or (2)
If no more copies are available for checkcut, produce a copy fro the master copy if reproducible; then enter this item into the
" Controlled Document Distribution" program as the next consecutive copy number and issue the document to the requestor as described in 5.2.1 3 (1) above.
5.2.1.4 Upon receipt of a "Docu=ent Request For="
(attachment 6 3) requestinE a nonsafety-related manual, Central Records personnel shall:
(1)
Forward one copy held by Central Records to the requestor, and forward that copy with the Document Transmittal Form for Documents Transmitted from Central Records (Attachment 6.9) attached.
or I
(2)
It ' no more copies are available for checkout, produce a copy from the master copy if 0
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Administrative Procedure Procedure No.:
UNT-4-007
Title:
Control of Flant Manuals Revision 1 reproducible, and issue the document to the requestor as described in 5.2.1.t (1) above.
5 2.2 Temporary Checkout 5.2.2.1 Temporary checkout of anr manual shall be acccmplished by co=pleting a " Temporary Checkout Card" (Attachment 6.4) at the Central Records Service Counter.
5.2.2.2 central Records personnel shall obtain the manual requested and file the " Temporary Checkout Card.",
5 2.2 3 All temporary checkouts shall be returned as soon as possible, and in no case shall temporary checkout exceed two weeks.
5.2.2.4 Temporary Checkout Cards shall be filed in chronological order grouped by day.
The card file shall be checked weekly and a
" Document Recall Slip" (Attach =ent 6.5) shall be issued for each overdue item.
5.2.3 Excerpts fro = Safety-Related Manuals 5.2 3 1 Copies of excerpts or portions of safety-related manuals will be issued by Central Records personnel upon request of the responsible addressee.
These manual ex-corpts are documents required by plant personnel to support a particular plant activity.
7
Administrative Procedure Procedure No.:
UNT-4-007
Title:
Control of Plant Manunis Revi:1on 1 5.2 3 2 Manual excerpts will be stamped in RED as indicated below:
LP&L W-3 RECORDS TEMPORARY CONTROLLED COPY 5.2 3 3 Additionally, a manual excerpt will bear sta=p in RED, with the following statener.::
"I understand that this docucer.t must be returned to Central Records within seven (7) days, for validation."
Signature Date 5.2 3.4 The receiver of the excerpt must sign this statement prior to release of the document from Central Records.
5.2 3 5 After 7 days, the excerpt must be returned to Central Records; at that time, the ex-corpt will be validated for an additional 7 days, a new excerpt will be issued, or the excerpt will be destroyed if no longer required.
5236 No effort will be made to update or revise excerpts from manuals unless they are returned to Central Records for validation.
O 5.2 3 7 Personnel shall not use these excerpts, for any safety-related plant testing, 8
=
Administrative Procedtre Procedure Nc.:
UNT 4-007
Title:
Control of Pir.n: Manuals Revision 1
=ai nt e na n c e, or operstional activity unless that use falls within the validated 7 day time period.
5.3 Manual Revisic:
531 When a manual must be revised, a copy of the prepared revision and a listing of procedures referencing the manual will be routed to cognizant Department / Group Heads for their review and approval.
A "Hanual Revision Review Form" (Attach =ent 5.6) shall be used for thit purpose.
532 Each corni:an: Department / Group Head or his/her designee shall be responsible for the review of the preparet manua; revision for applicability and/or conflict with related procedures.
This review shall be coupleted and the package returned to Central 3
Recorcs within,14 days.
5 3 2.1 If the manual change is approved and does not affect any procedures, Central Records personnel shall:
(1)
Recall all copies of the manual by use of a " Document Recall Slip" (Attachment 5.5) issued to each holder.
(2)
Make all required changes to each copy and reissue each manual to its original holder.
This includes updating the
" Record of Revision" (Attachment 6.1).
The " Controlled Document Distribution" i
9
1 l
Adcinistrative Procedure Precedure *:o. :
U::T t-C07
Title:
Control cf Plan: Manuals Revision 1 (CDD) Computer Presran thculd be utilized to trans=1; the new revicion of the canual to the ori-inal holders after distribution.
~
(3)
E2II:
The " Review Date" column on the
" Record of Revision" shall exhibit the review date of the Department / Group Head who reviewed the manual revision last.
(See Revision Review Form, At-tachment 5.6).
5 3 2.2 If the manual revision is approved and the affected procedures do not require change prior to further use, Central Records shall:
(1)
Recall all manuals in accordance with paragraph 5 3 2.1(1).
I (2)
Make all required changes in accordance with paragraph 5 3 2.1(2).
(3)
Enter the affected procedures into a
" tickler." file and check in a reasona-ble period of time, not to exceed six months, that the affected procedures have been revised by cognizant Department / Group Heads.
5323 If the revision is approved and affected procedures must be revised prior to further use, Central Records personnel shall 10
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Administrative Procedure Pro'eedure No.:
UNT-4-007
Title:
Control of Plant Manuals Revision 1 (1)
Recall all manuals in accordance with paragraph 5 3 2.1(1).
(2)
Make required changes in accordance with paragraph 5 3 2.1(2).
(3) the CENTRAL RECORDS Supervisor shall issue a " Request for Revision of Procedure" against all procedures designated as " changes required prior to revision' implementation."
A
" Request for Revision of Procedure" anall be issued in accordance with reference 2.7.4, UNT-(LATER),
Development and Revision of Plant Operating Procedures.
5 3 2.4 If the manual revision is disapproved by ALL reviewing supervisors, Central Records personnel shall:
(1)
Discard the revision and return all copies to the original holder as is, if the nanuals have been. recalled.
(2)
Ensure that the " Unanimous Disapproval" is noted on the " Manual Revision Review Form" and submit the form for records processing.
5 3 2.5 If the manual revision is disapproved by one or more but NOT all supervisors l
11
Administrative Procedure Precedure No.:
UNT-t-007
Title:
Control of Plant Manuals Revision 1 (1)
The Office Supervisor shall review the reason for disapproval and coorcina e any action necessary to resolve the problem.
(2)
Hanual revision under review for approval / disapproval discrepancies shall not be reissued until discrepancies are resolved.
~
(3)
When review discrepancies are resclte d the " Manual Revision Reviet: Form" s..a l.
be stamped " RESOLVED - APPROVED" or
" RESOLVED - DISAPPROVED", dated and initialed, and the manual shall be reissued, revised, or left unchanged, as applicable.
5.4 Lost or Destroyed Manuals 5.4.1 In the event of a lost or destrcyed manual; the following corrective action shall be taken:
5.4.1.1 The individual responsible for that manual shall. complete a " Lost or Destroyed Document Form" (Attachment 6.7) and submit this form to Central Records.
~
5.4.1.2 Central Records will take the necessary ac-tion or issue another controlled, copy to the original holder,-as required.
5 4.1 3 central Records personnel will update the CDD Program, if necessary, and file the
" Lost or Destroyed Document Form."
12
Acnini: rt:ive Procedure Procedure No.:
UNT t-007
Title:
Control of Plant !!a nu als Revi ion 1 5.4.1.4 if, at a lat+r date, a etnual :.c: was Ics; i
founc, it chall be returned to Central Records for disposition.
6.0
- ~~;CM?fENTS 6.1 Record of Revision 6.2 Procedure Reference Sheet 63 Document Request For=
6.4 Temporary Checkout Card 6.5 Document Recall Slip 6.6 Manual Revision Review Form 6.7 Lost of Destroyed Document For=
6.8 Document Transmittal Form for Documents Transmitted to an 3
individual 6.9 Document Transmittal Form for Documents Transnitted from Central Records b.lO M A 4) u A L, E f.0.r E Q CfECR(;3p 70 C C MM T T!'E!! TS AMB REFERENCES 7.1 Commitments (LATER) 72 References
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1 INSTRUCTIONS TO THE ADDRESSEE I
- 1. Venty the occuments receivec agree wet the soove oescnotert
,,2. Inco porate tne t ancmmec occumet.s eto your tiws.
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- 3. Do:nenen:s er comons tnewof presently n your possessen amei a e suoerseced by the cocene-ts nereoy t ansmmec must ce cleanv mamec VotD-or must De oestroyed. If remm of supe seces oocuments a roovested a tne aeove "Retum Recuested counn, a.acn tne supe seced occumems to tnes fo m pnor to retumeg it. The use of tms coiumn signifes tnet tne occument is a controllec occur est.
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- 4. Sign m tne seace Deew edicanng that ycu nave competed tnese instructens anc remm in:s *orm anc acolicao.e swoorseoes cocuments to Cemral Recorcs.
Svatureof Aceressee wi.rtr mor acco*v vta.ow-susn=ssco v Date Retumee to centrat Recores UNT-4-007.9 Rev. O
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'.!A~ERFORD 3 A2.17 DOCLTIT REV r.? CEE~r:L!S~
CMA.."JAL ODa/ce!':C C c nER D00LEC ACCESS N*JMBER T!T I i
PURCEASE ORDER NO.
VENDOR REVISION REVISION DATE DOCUMENT REVIELTD FOR C0!!PLETENESS (ALL PAGES, ALL SEC IONS INTACT)
YES/NO
'D00LT. NT REVIG'ID FOR CC:90NIN~ APPLICA3!LITY YES/NO SAFI!T RELATED YES/NO DISCRIPANCIES NOTED t
RIVIrn*ER SIG';ATURE DATE T172 i
UNT-4-007.10 Revision 1 et e
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j AUDIT NC.
S A-43-0A-8!.-01 E
FINDING NO.
1 V
AUDIT sazz:
1 or 3 g
m uss FINDING 1.
AUDITED ORGANIZATION: Records and Administrative Services CONTACTS:
M. A. Triggs AUDIT !.00ATION: Waterford SES 3 K111ona, Leusiana 2.
REQUIREMEiT:
Procedure CNT-4-007, Rev.1, "Centrol of Plant Manuals" 5.1.3 Each Manual shall be reviewed and verified as safety-related or consafety-related by a competent and qualified individual in a specific area.
5.1.5 Each safety-related manual shall be conspicuously stamped " Nuclear Safety Related".
5.1.10 For a manual to be entered into the Manual Control Program delineated in this procedure, the responsible Group / Dept. Head shall ensure a review for technical component applicability sources:
(Attachment 6.10) 3.
FINDING:
A.
Contrary to the requirement of paragraph 5.1.3, ne determination for safety has been cade on some manuals.
B.
Contrary to the requirement of paragraph 5.1.5 some technical manuals which had been reviewed and designated as " Safety Related" and documented on Attactu::ent 6.10, were not stamped " Nuclear Safety Related".
C.
Contrary to the requirement of paragraph 5.1.10, no Attachcent 6.10 could be found to verify that the technical manual had received a technical review.
D.
In some cases an Attachment 6.10 was placed in the technical manual but the reviewer had failed to specify whether the technical was safety-related or nonsafety-nlated.
f0/k
- S Y K/3a
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1 AUDIT NC.
eA.;3_oA_gc_01 TINDING NO.
1 AUDIT saE
, cy,
mac FINDING 3.
FINDING, (Continued):
D.
(Continued)
Examples of =anuals containing one or nore of the above listed discrepancies are:
457001498 - Copy No. 2 457000528 - Copy No. 2 457000177 - Copy No. 2 457000191 - Copy No. 2 457000111 - Copy No. 2 457001478 - Copy No. 3 457000528 - Copy No. 3 457000076 - Copy No. 3 457000155 - Copy No. 3 457000157 - Copy No. 3 4.
AUDITOR'S RECOMMENDED CORRECTIVE ACTION:
Review all technical manuals controlled by Central Records and take necessary actions to ensure that all technical manuals are reviewed, stamped, and controlled in accordance with the requirements of the latest approved revision of UNT-4-007.
AUDITOR'S SIGNATURE: C N &** M M M DATE: /- 7-@N r'
5.
ACKN0%1EDGEMENT:
This finding was identified during the conduct of an audit.
As a member of the audited organization's nanagement, your signature signifies acknowledgement of this finding, not necessarily agreement.
a+
TITLE: c/./
/ m 'MYDATE:
SIGNATURE: " h s
I!
PLEASE COMPLETE ITDi 6 BELOW AND RETURN TO THE AUDITING ORGANIZATION WITHIN 30 DAYS OF YOUR ACEN0k1EDGEMENT.
6.
CORRECTIVE ACTION TAKEN: In the event that corrective action cannot be completed within 30 days, your response shall include a scheduled date for the corrective action.
?
s A
AUDIT NO.
c A *'3-0A-8/.-01 FINDING NO.
1 AUDIT suzz:
, or,
sus FINDING 7.
CORRECTIVE ACTION VERIFICATION: The corrective action stated in item 6 above has been verified as complete and is acceptable. This finding is closed.
AUDITOR'S SIGNA"1TRE:
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LGUISIANA P O W c R G LI G H T / INTEA-Oi:FICE CO A AESPONOENCE
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W3384-0119 l3
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FROM:
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Art:ggs
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Sl*SJECT:
SA-23-QA-84-01, Findings Nos 1 and 2 Finding No.1 Corrective action to resolve this finding has been taken as follows:
1)
An examination of all Plant Manuals controlled by Central Records was completed on 1/28/84. These discrepancies and corrective action required and/or completed is as indicated.
A)
Manuals identified as not being appropriately stamped
" Nuclear Safety Related" which are so indicated on the Docu=ent Review Checklist, have been appropriately sta= ped.
B)
For those =anuals missing a signed checklist, all copies of the =anual will be examined to deter =ine presence of checklist. If checklist exists, copies will be obtained to place in discrepant manuals. If no checklists exist, the manual will be re-reviewed by qualified personnel in accordance with the appropriate procedures.
C)
Manuals in which the Document Review Checklist is in place, but does not indicate safety-related or non-safety related, will be re-reviewed by qualified personnel in accordance with appropriate procedures.
Recall notices for all the controlled copies of the =anuals were sent to appropri-ate locations on 1/31/84. At this point all manuals recalled are considered "For Infor=ation Only" use and subsequent issue as controlled copies will be de-pendent on timeliness of review by qualified personnel.
Inter-Office correspondence addressed to Stor:/Alle=an relative to this finding was forwarded on 2/2/84 Response to the me=o should provide me with a schedule of co=pletion of this finding. You will be advised of this action.
Findine No. 2 1)
Central Records presently uses a Records Type List (RTL) to satisfy the index require =ont of ANSI N.45.2.9-1974.
In addition to listing all records identified thus far, the RTL also lists the retention ti=es for each record. The retention period portion of the RTL requires updating and the effort is underway and will be completed by March 1,1984.
fo/jf-fV 10 $
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{}{Nb Page 2 W33S4-0119
- 2) Waterford 3 uses a co=puteri:ed records syste= which allows access to the records and delinaates the storage location of each record.
This storage location is by roll and frame nu=bar of the 16cm ticro-film on which the record is located.
- 3) While I agree that a single list providing all the infer =atien required is not =aintained. I feel the combination of the RTL and the cceputerized records system satisfies the intent of the require =ent.
It is not appropriate or practical to generate a single listing.
- 4) By necessity Waterford 3 is storing records in accordance with the dual storage requirements of ANSI N45.2.9-1974. Duplicate rolls of archival quality =icrofilm are produced and stored in separate locations, one on-site and one off-site. An index is available for records stored at the off-site storage facility. An index will be developed for all hardcopy records per=anently stored in on-site vaults when Project Files is relocated to the Ebasco building. This item should be cocplete by July 1, 1984
- 5) PMP-007, Project Files will be revised to address the storage requirements
~
and records indices for the Waterford 3 records system.
I expect all findings of this audit to be closed by July 1, 1984. If you have any questions, please contact =e at extension 3345.
MAT /nbd cc: D.E. Dobson, C. Packer, C.R. Bryan, O. Kilgore, L.F. Stor=, S.A. Allesan, Central Records e
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