ML20247G273

Applicant Exhibit A-51,consisting of West Newbury Comprehensive Emergency Mgt Plan,

ML20247G273
Person / Time
Site:	Seabrook
Issue date:	03/23/1989
From:	WEST NEWBURY, MA
To:
References
OL-A-051, OL-A-51, NUDOCS 8905300347
Download: ML20247G273 (219)

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I West Newbury P A R TI CIP ANTS I

Tns following West Newbury officials have participated in the development er review of this plan:

Board of Selectmen Civil Defense Director I Police Chief Fire Chief Cnairman Board of Health Local Red Cross Representative (Newburyport Chapter)

Civil Defense Public Information Officer STATE PARTICIPANTS Tne following Massachusetts Civil Defense Agency officials took part in

the development of this plan:

lI Kevin Tully, Director, MCDA Area I Headquarters I Frank McManmon, Secter Director, MCDA Area I Headquarters Douglas P. Forbes, Sr., Emergency Management Planning Division MCOA I

I Michael S. Dukakis, Governor Commonwealth of Massachusetts I Robert J. Boulay, Director John L. Lovering, Deputy Director Massachusetts Civil Defense Agency Massachusetts Civil Defense Agency

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TABLE OF CONTENTS PART ONE: Basic Plan 1 PAGE PROMULG ATION' STATEMENT i i

RECORD OF CHANGES

'I FOREWORD 11-111 )

l l BASIC PLAN '

I. Purpose ..................................................... 1  !

II. Situation and Assumptions ....................................i 1

III. Concept of Operations........................................ 1

I. General.......................................................I

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fnases of Management......................................... 2 IV. Organizations and Assignment of Responsibilities............. 3 ,

V.-Direction and Contro1........................................ 7 VI. Continuity of Government..................................... 6 Succession of Command Preservation of Records

.I-VII. Administration and Logistics................................. 9 Emergency Authority Agreements and Understandings Records and Reports Emergency Operations Center Relief Assistance

l Consurer Protection Non-Discrimination Administration of Insurance Claims Duplication of Benefits Use of Local Firms Preservation of Historic Properties I .--

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3. -yIII, Plan Development and Maintenance............................. 11 l~ I X .. Authorities and References.................................. 11 APPENDIX 1 State and Federal Legislation Related .to Emergency Management.................................. 12 APPENDIX 2 Community Map.........................................

13 PART TWO:

RESPONSIBILITIES - ORGANIZATIONAL ASSIGNMENTS L3;

' ANNEX A: Direction and Control............................................A-Appendix 1

- EO C A c t i va t i on Ch e c kl i s t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A -:

Appendix 2 - Function Assignment Ta b l e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -

I- A pp e n d i x 3 - S ta f fi n g R o s t e r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....

Appendix 4 - Organization A~

Chart.................................. .....A-:

Appendices 5 thro'gh a to - Message Handling Proceduret.....

.I Appendix 11 -

Se c u r i t y L o g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............A Appendix 12 - Map of Primary and Alternate E0Cs.......................A

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Appendix 13 - Additional Requirements Statement.......................A '

I ANNEX B: Law Enforcement................................................ 5 '

Appendix 1 - Vehicle passes.......................................

Appendix 2 - Resource Inventory................................... .. 5-J Appendix 3 - Key Appendix 4 - Additional Facilities...........................................E-:

Requirements Statement... ................... .. 5-:-

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ANNEX C: Fire Service....................................................C ~

Appendix 1 -

Resource Inventory.......................................C-f A pp endi x 2 - Add i tional Req uiremen ts S ta t emen t. . . . . . . . . . . . . . . . . . . . . . . . C-:

I ANNEX D: Resource Management (Public Works)..............................D 1 Appendix 1 - Construction Equipment A pp end i x 2 - Tran s porta t ion Inven to ry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .}

Appendix 3 - Department of Properties and Natural Resources...........D-i A ppendix 4 - Add i t ional Req uiremen ts Sta temen t. . . . . . . . . . . . . . . .

ANNEX E: Health and Medical I'

Services.....................................E j

Appendix 1 - Heal th/Med ical Reso urce Inven tory. . . . . . . . . . . . . . . . . . . . . . . . E-f j A pp end i x 2 - Map o f Med ical Fa c ili t ie s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-7 I Appendix 3 - Medical Facility Listings................................E-o A pp end i x 4 - Eva c ua t i on A c t i vi t ie s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E- 9 A p p e n d i x 5 - M o r t u a r y Fa c i l i t i e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E - 10 j A ppendix 6 - Additional Requiremen ts Sta temen t. . . . . . . . . . . . . . . . . . . . . . . E-11 '

ANNEX F: Eme r g e n c y Ca r e S e r v i c e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F- 1 I Appendix 1 - Additional Requirements Statement........................F-6 I

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FA37 LI, uNEx 0:

urn in o e n e Com=u n i ce t 1o n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .0-

,o Appendix 1 - Emergen cy Broa dcas t Sys tem S ta t ion s . . . . . . . . . . . . . . . . . . . . . G .

- A pp end i x 2 - Commun i ca t i on s In ven t ory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . G 1 A pp end i x 3 - Commun i ty Communi ca t ions Ne twork . . . . . . . . . . . . . . . . . . . . . . . G '-

Appendix 4 - Additional Requirements Statement......................G I

ANNEX H: P u b l i c I n f o rm a t i o n S e r v i c e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Appendix 1 - Media Organizations....................

A p p e n d i x 2 - M ed i a A c c e s s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M - >

...................i-A pp end ix 3 - A dd i t i onal Req uiremen ts Sta t emen t . . . . . . . . . . . . . . . . . . . . . . . . . M ;

ANNEX I: R a d i ol o gi c a l P r e pa r e d n e s s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : -

Appendix 1 - Storage and Distribution of Radiological Equipment. . . . . . . . !-

A ppend ix 2 - Add i tional Req uirements Sta temen t. . . . . . . . . . . . . . . . . . . . . . . . . :-

ANNEX J: Damage Assessment................................................J.

I Appendix.1.- Initial Damage-Report.....................................J-Appendix 2 - Da::: age Assessment Report..................................J-A pp end ix 3. - Add i t i onal Req uirements Sta tement. . . . . . . . . . . . . . . . . . . . . . . . J '

I ANNEX K: Training................................

........................L, Appendix,1 - Add i t iona l Req uiremen t s S ta t emen t . . . . . . . . . . . . . . . . . . . . . . . . . E -

PART THREE: PROTECTIVE ACTIONS ANNEX L:

Shelter..........................................................L-Appendix 1 - Cammunity Shelter Plan (CSP).......................

Appendix 2 - Shelter Registration Form.......................... ......L ~.

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I A ppendix 3 - Map of Reception Cen ters & Parking. . . . . . . . . . . . . . . . . . . . . . . . '.-

A ppend ix 4 - Addi tional Requirements Sta tement . . . . . . . . . . . . . . . . . . . . . . . . L '

Appendix 5 - Crisis Marking of Shelters...............................L A pp e nd ix 6

• She l t e r L i s t in g . . . . . . . . . . . . . . . . . . . . . . . . . . .

A pp e n d i x 7 - She l t e r S t o c k i n g . . . . . . . . . . . . . . . . . . . . . . . . . . ..............L

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ANNEX M:

Evacuation.......................................................M-Appendix 1 - Map of Traffic Control Points and Movement Routes.........M -

Appendix 2 - Institutionalized Persons.................................M ~ .

A ppendix 3 - Alterna t e Transportal ion Sys tem. . . . . . . . . . . . . . . . . . . . . . . . . . .M-: l Appendix 4 - Additional Requirements Statement. . . . . . . . . .. . . . . . . . . . . . . . . .M-! !

A ppend ix 5 - Tra ffi c Con trol Poin ts Loca t ions. . . . . . . . . . . . . . . . . . . . . . . . .M- 1C ,

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I PART FOUR: HAZARD SPECIFIC INFORMATION r..-

ANNEX N: Hazardous Materials..............................................s-Appendix 1 -

Information C h e c k l i s t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . is -

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A pp e n d i x 2 - No t i fi ca t i o n L i s t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . N -

A pp e n d i x 3 - In f o r=a t i o n R e s o u r c e L 1 s t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . N '

Appendix 4 - Fixed Hazardous Site Map.................................N :

'I A ppendix 5 - Hazardous Materials Site Locations. . . . . . . . . . . . . . . . . . . . . . .N '

E Appenc ix 6 - Add i t ional Req uiremen ts S ta temen t. . . . . . . . . . . . . . . . . . . . . . . . N ANNEX 0: Radiological Emergency Plan - Ingestion Pathway. . . . . . . . . . . . . . . . .C-ANNEX P: F1oods...........................................................:-

ANNEX Q: Tornadoes.......................................................~.

ANNEX R: Civil Disturbances...............................................;-

ANNEX 5: DamHazards....................................................5-ANNEX T: Hurricanes......................................................T-ANNEX U: Winter Storms..................... ..............................c-I I

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(OFFICIAL LETTERHEAD) l:

To all Recipients:

' Transmitted herewith is the revised Civil Defense Emergency Management Plan for West Newbury. This plan supersedes any previous plans promulgated for this purpose. It provides a framework whereby the community can plan and perform their respective emergency functions during a disaster or national j emergency.  !

This Comprehensive Emergency Management Plan combines the four pnases of emergency managetent, (1) mitigation: those activities I which. eliminate or reduce the probability of disaster; (2) preparedness: those activities which governments, organizations, and individuals develop to save lives and minimize damage; (3) i response: to prevent loss of lives and property and provide I emergency assistance; and (4) recovery: short and long term activities wnich return all systems to normal or improved standards.  ;

This plan is in accord with existing federal, state and local statutes and understandings of the various departments in vol ved .

It will be revised and updated as required. All recipients are I requested to advise the West Newbury Civil Defense Director cf recommendations for improvement. '

I All Department Heads assigned a responsibility under this plan are hereby directed to develop detailed implementing procedures fo r each department, describing how response functions will be carried i out.  !

I Cnairman of tne Boarc of Selectmen Date I

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l I RECORD OF CHANGES 7

Change Number and Date Date of Entry By Whom Entered I .

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1 Revised pages shall be dated and marked to show where changes have been made. Copies of revisions shall be forwarded to all organi-I zations and appropriate individuals identified as having respon-sibility for imp 1 mentation.

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a e a FOREBORD I i The West Newbury Civil Defense Office is charged with the i l

responsibility Management to develop and implement Comprehensive Emergency (CEM). The heaviest emphasis in the past was en preparedness and response to all risks: man-caused emergencies anc ,

I natural cisasters. Equal emphasis is now placed on mitigation a--

recovery to complete the four phases of CEM.

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This plan addresses emergency situations in which the actions of I many different agencie* must be coordinated. This major

. coordination effort differs from those emergencies handled on a (

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daily basis by local fire, law enforcement, and medical services I personnel. (

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9/6/06 i BASIC PLAN I- I. PURPOSE  :

I Tne purpose of nis plan is to develop a comprehensive emergency management program which seeks to mitigate the effects of a hazard, to prepare for measures to be taken which will preserve life and i j

• inimize damage, to respond during emergencies and provide necessary I

assistance, and to establish a recovery system in order to return the community to its normal state of affairs.

I This plan attempts to cefine in a straightforward manner who does j what, when, where, and how in order to mitigate, prepare for, i responc to, and recover from natural and manmade disasters.  !

I II. SITUATION AND ASSUMPTIONS '

A. Situation West Newbury is exposed to many hazards, all of wnich have the potential for disrupting the community, causing damage, anc creating casualties.

I hurricanes, ea r t h q ua k es .

fl ood s ,

Possible natural hazards include tornadoes, fo res t fires, winter storms, and There is also the threa t of a weapons-related incident such as a terrorist attack or a military accident or I action. Other disaster situations could develop from a hazardous materials accident, co n fla gra tio n , major transportation accident, terrorism or civil disorder.

B. Assumptions 1

West Newbury will continue to be exposed to the hazards noted above as well as others which =ay develop in the future.

2. West Newbury gcVernment officials recognize their responsibilities witn regard to the public safety.

3. These same geve rnment officials will assume their respersibilities in tne implementz tion of this emergency management plan.

4 If properly implemented, this plan will reduce or prevent t'isaster rela te.d losse s.

III. CONCEPT OF OPERATIONS A. General It is the responsibility of government to undertake comprehensive I emergency management in order to protect life and property frcm the effects of hazardous events. Local government has the primary responsibility for emergency management activities. When the emergency exceeds tne local government's capability to I respond, assistance will be requested from the state government.

The federal government will provide assistance to the state as needed.

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9/6/86 This plan is basec upon the concept that the emergency functions for the various groups involved in emergency management will

. generally parallel their normal day to day functions. It the LI ex tent possible, the same personnel and mater.ial resources will be employed in both cases.

Those day to day functions which do not contribute directly to the emergency oi Mation may be suspended for the duration of the emergency. The . efforts tha t would normally be required for those functions will be redirected to the accomplishment of emergency tasks by the agency concerned.

A comprehensive emergency management plan is concerned with all I types of hazardous situations which may develop in the community. As shown below, it is more than an operations plan in that it accounts for activities before and af ter, as well as dur ing emergency opera tions.

t I 5. Phases of Management

. 1. Mitigation Mitigation activities are those which eliminate or reduce the probability of a disaster occurring. Also included are tnose I long-term activities whica lessen the undesirable effects of unavoidable hazards,

2. Preparedness Preparedness activities serve to develop the response capabilities needec in the event an emergency should arise.

I- Planning and training are among the activities concucted under this phase.

3. Response Response is the actual provision of emergency services during These activities help to reduce casualties and

'I a crisis.

damage and speed recovery. Response activities include warning, evacuation, rescue, and other similar opera tions.

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4 RecovQry J

Recovery is.both a short-ter= and long-term process. Snor:-

. term operations seek to restore vital services to thel community and provide for the basic needs:of the public.

Long-term recovery focuses on restoring the community to 1:s 1 -

normal, or improved, s ta te of affairs.' The recovery perioc

.is also an opportune time to institute mitigation measures.

particularly those related to the recent emergency. Examples

I of recovery actions would be temporary housing and food, restora tion of non-vital government services, and reconstruction of damaged areas.

IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. General I Most of the departments within the West Newbury government have emergency responsibilities in addition to their normal duties.

I Each department is responsible for-developing and maintaining their emergency management procedures. Specific responsibilities are outlined below under the section entitled I Task Assignments as well as in individual annexes.

Responsibilities for certain organizations that are not part of local government are also presented.

B. Organization

1. Board of Selectmen The Board of Selectmen is responsible for developing all policy relating to emergency management.

2. Civil Defense D'irector Tne Civil Deferse Director is responsible for implementing all policy decisions relacing to emergency management.  !

3. West Newbury Government Department Heads I The West Newbury Government Departner.t Heads are responsible for carrying out the tasks assigned to the respective departments as listed in Section C.

C. Task Assignments

1. Civil Defense Director a Coordination of all phases of emergency management I '- """' ' " " "

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9/6/8d /A i c..Public information and education i

d. Resource management

e. Radiological monitoring activities H f. EOC operations

g. Comprehensive emergency management planning

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h. Staff training

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, 1. Search and rescue operations l

j. Warning

k. Medical response support ,

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2. Police Department 1

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a. Maintain law and order v.

b.. Traffic control f I- c. Restricted area control 1

d. Protection of vital installations

e. Warning support '

f. Communications support

g. Radiological monitoring support

h. Liaison groups and coordination with other law enforcement

1. EOC support I 1

3. Fire Service I a. Fire control 1

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b. Fire prevention inspections

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c. Operation of fixed and mobile siren -units

d. Searen and rescue operations

e. Radiological decontamination and monitoring support

f. Damage asssessment I

g. Hazardous materials operations i

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h. Emergency medical services

j. Communications support

k. Bio-chemical decontamination

1. EOC support '

4 Public Works (Highway Dept. , Water & Sewer, Engineering)

a. Maintain storm sewers

b. Maintain debris and garbage disposal operations

c. Road and bridge repairs

d. Damage assessment

e. Fuel storage

g. Provide' equipment as needed '

h. EOC support

1. Maintain water pressure '

j. Provide potable water

k. Coordinate with Health Department on water testing

1. Maintain sewerage system Provide engineering services and advice I

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n. Flood control

5. Tax Assessor Department and Tax Collector Departmer.t

a. Maintain records

b. Damage assessment (structural)

c. EOC support

6. Planning Department (if applicable) i g

a. Coordinate planning efforts with emergency management g planning

b. Provide essential data bases

c. Serve as plotters during EOC operations I d. EOC support 5

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'7. Sencol Dopartment

a. Protection of students

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b. Plan for evacuation of students

.c. Provide public shelter

8. Healtn Departme.,t

a. Investigate sanitation conditiet.s

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b. Coordinate medical support j L c. Inspect food and drink supplies

d. Public health education

e. EOC support

9. State and Federal Support

a. Public welfare

b. Resources

c. Law enforce =er.

d. Health and medical

e. Debris clearance

f. Public information and education

g. Staff training

h. EOC support, state EOC liaison

10. Red Cross i a. Shelter operations

o. Public welfare assistance

c. Public ecucation ano information t

d. First aid l

e. Blood drives T. Counseling

g. EOC support l

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11. Salvation Army (and other private roller organizations)

a. Shelter. support -

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b. Field canteens '

c. Counseling

d. EOC support V. DIRECTION AND CONTROL The ultimate responsibility for all emergency man &gement is vested in Board of Selectmen of West Newbury. . The Board of Selectmen is responsible for all policy level decisions. During i emergency operations, the Board of Selectmen will be available to i handle non-routine problems.

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The Civil Defense Director, who has the responsibility for ,

coordinating the entire emergency management program, is  !

appointed by the Board of Selectmen. The Director makes all '

I routine decisions ano advises the West Newbury Board of Selectmen on courses of action available for decision making. During emergency operations, the Director is responsible for the proper functioning of the Emergency Operations Center (EOC). The Director also acts as a liaison with other local, state, and federal agencies.

I Specific persor;s and departments are responsible for fulfilling their obligations as presented in the Basic Plan and Annexes.

Department heads will retain control over their employees and equipment. Each department will have its own standard operating procedure for departments response operations.

During emergency situations certain departments will be required to relocate their center of control to the EOC.

I' During large scale emerger.cies the EOC will become toe seat of goverr.ctnt for the duration of the crisis.

Each organization assigned emergency responsibilities in this plan will develop detailed implementing procedures, These  ;

procedures will be kept current by each ceganization.

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M 9'/ 6 / c c VI. CONTINUITY OF GOVERNMEllT -

A. Executive Succession In the event of an emergency or disaster. situation it is essential that government at all levels be maintained. In orcer  ;

for West Newbury government to continue to function, it is I

necessary that there be duly authorized persons to operate it.

The probability exists that in most emergency situations the Chairman of the Board of Selectmen would. be resdily available to exercise the executive powers and duties of hfs/her office.

However, in order' to assure that sucenssion to the Chairman of the Board of Selectmen is designated and appropriately enpowerec I , with' legal authority to act, the emergency lines of succession, listed herein, are adopted.

l I The automatic interim succession to the Chairman of the Board cf Selectmen if he becomes unavailable to exercise the power anc duties of his office, is as follows:

1) 2nd Member of the Board of Selectmen

2) 3rd Member of the Board of Selectmen i I' The successor-to the Chairman of the Board of Selectmen is authorized to exercise all the powers and duties of the Chairman of the Board of Selectmen. The emergency interim successor.will obtain neither title nor tenure. He/she will be divested of all

-I authority-by the return of the incumbent or filling of the vacancy in the usual manner.

B.

Preservation of Records

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In order to provide normal go*'ernment operations following a disaster, vital records must ce protected. These would include legal documents, as well as personal documents such as property deeds and tax recorcs. The principal causes of damage to )

j records arc fire and water; therefore, essential records should be protected accordingly.

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/7 F I I '. ADM2N2STRATION'AND LOGISTICS

.A. Emergency' Authority The provisions for local emergency powers are found in the Massachusetts General Laws.

j l1 An outline of existing legislation pertaining to emergency management is.shown in Appendix 1.

B. Agreements and Understanding i

Should local government resources prove to be inadequate during: an emergency, ' requests for assistance will be made fr oc, other local communities higher levels of government, in I accordance with mutual-aid agreements. Such assistance may  !

take the form of equipment, supplies, personnel or other I. available capabilities. All agreements will be entered into l I

by duly authorized officials and will be formalized in writing whenever possible.

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1 C. Reports and Records E Required reports will be submitted to the appropriate 3 authorities in accordance with individual annexes. All records of Civil Defense activities will be maintained at the EOC.

D. Emergency Operations Center I The West Newbury EOC is the primary site for all emergency operations and is located in the Civil Defense Building. In the event the West Newbury EOC should become unusable, the Pentuckett Regional High School will be used as an alternate facility.

R E. Relief Assistance All individual relief assistance will be provid ed in accor-dance with State and Federal law.

F. Consumer Protection Consumer complaints pertaining to alleged unfair illegal I business practices will be referred to the State Attorney General's Office.

-G . Non-Discrimination There will be no discrimination on grounds of race, color, religion, nationality, sex age l' or economic status in the execution of emergency mana,gemen,t functions. The policy applies equally to all levels of government, contractors, and labor unions.

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H.-Administration of Insurance Claims

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Insurance claims are nor= ally handled on a routine basis by tne commercial insurance companies and adjustment agencies.

I Complaints should be referred to the Massachusetts Insurance Commissioner.

J. Duplication of Benefits

f. No person, business concern, or other entity will receive assistance with respect to any loss for which he had received financial assistance under any other program or for which he has received insurance or other compensation.

K. Use of Local Firms l_ If disaster assistance activities are to be carried out by

E contract or agreement with private organizations, firms, or individuals, preference will be given, to the extent feasible LR anc practicable, to those organizations, firms, and individuals residing or doing business primarily in the areas

, affected.

L VIII. PLAN DEVELOPMENT AND MAINTENANCE JE' If a plan is to be effective, its contents must be known and E understood by those who are responsible for its implementation.

The Civil Defense Director will brief the appropriate officials concerning their role in emergency management and this plan in I particular.

All agencies will be responsible for the development and l

g maintenance of their respective segments of the plan as set forth earlier in Section IV, Organizations and Assignment of Responsibilities. All departments will be responsible for annually reviewing their portion of this plan and updating as necessary. This update should take into account changes identified by tests and exercises.

I. The Civil Defense Director will be responsible for insuring that en anntal review of the .nlan is cot ducted by all officials involved.

efforts.

The Director will coordinate all review and revision The plan shall be activated at least once a year in the form of a test exercise in order to provide practical controlled

, operational experience to those individuals who have EOC responsibilities.

I LI I 10 I _ -

{ _9/6/88 I IX. AUTHORITIES AND REFERENCES A. Legal Authority (See Appendix 1 on page 12) 1.-Federal

a. Federal Civil Defense Act of 1950, Pub. L.81-920 as amended i- b. The Disaster Relief Act of 1974, Pub. L.93-288 as '

amenced c.. Emergency Management and Assistance, 44 U.S. Code 2.1 I (Oct.'1, 1980)

2. State

a. Massachusetts Civil Defense Act, Chapter 33 Appendix j

b. Subsequent Executive and Administrative Orders I 1 I 1

}

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0C APPENDIX 1

^

E -

l Federal Civil Defense Act of 1950, (PL 81-920) as amended.

Massachusetts Chapter 639 of the Acts of 1950 ss amended.

I (Basic Civil Defense Legislation)

Interstate Civil Defense Compact of 1951 (with abutting states)

Executive Orders aie authorized by the Massachusetts

I Civil Defense Act. They are permanent in nature and prescribe punishment for violation.

Executive Order #144 and #34 f .(Civil Defense Organization) 1

!* Executive Order #2'l (Emergency Command of Resources)

Executive Order #221 and #40 (Fire Mobilization)

Executive Order #46 (Resources Mobilization Planning)

=

Administrative Orders are authorized by the Massachusetts Civil Defense Act and have the same force and effect as Executive Orders. They are generally concerned with Civil Defense Organizations or State Officials. '

Administrative Order #10 (Civil Defeose Supplies and Equiptn en t )

I Administrative Order #14 to #23 (State Agency Responsibilities)

I 12 1

1 1

l' 9/6/86 ANNEX A DIRECTION AND CONTROL l' The purpose of this annex is to provide a description of the pro-

.edure to be used by the Emergency Operations Center (EOC) sta ff curing.an emergency operation to allow a centralized, coordinated

, effort.

II'. SITUATION AND ASSUMPTIONS A. Situation In order to provide the most effective response to an emergency situation, the West Newbury Emergency Operations I. Center has been designated as the base -for all emergency management activities for the town.

3. Assumptions The response activities presented are generally applicable to I emergency situations and will provide adequate direction for proper emergency management.

III. CONCEPT OF OPERATIONS A. General l' The Emergency Operations Center (EOC) is the key to successful response operations. With decision-makers together at one location, manpower and resources can be utilized more I B.

effectively. Coordination of activities will ensure that all tasks are accomplished with little duplication of effort.

Phases of Matagement

1. Mitigation

a. Development of the EOC.

b. Provide adequate communications capabilities,

c. Insure EOC can be activated on short notice.

2. Preparedness

a. Train officials on EOC operations,

b. Provide for adequate food and water and other essential supplies.

c. Provide for adequate quantities of administrative supplies.

d. Maintain a constant schedule of testing, maintenance and repair of equipment to ensure an advanced state of I readiness.

A-1

J A.

I 9/6/Sd

3. Response I a'. Activation of the EOC as necessary (see Appendix 1 to Annex Al

b. Initiation cf response activity

c. Coordination of all operations through the EOC 4 Recovery

a. Continue response cperations as needed

b. Begin recovery activitias

c. Release unnecessary personnel and begin to deactivate the EOC IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES I During emergency operations, the EOC staff is organized into four i groups as shown below and in Appendix 4 A. Executive Group This group consists of the members of the Board of Selectmen, and key designees. This group is responsible for all major cecisions and the operation as a whole.

B. Operations Group ap .

<$ The operations group consists of the Civil Defense Directer and the operations assignees. They are responsible for coordinating and carrying out emergercy activities and I ensuring tne smootn operation of the EOC.

C. Communications Group The Communications Officer directs all activities conducted by the communications rssigneer.

D. Damage Assessment Group This group is appointed by the Vest Newbury Civil Defense I Director and is responsible for analyzing the severity of the disaster and recommencing suitable courses of action.

m V. ADMINISTRATION AND LOGISTICS g

A. Emergency Operations Centers

1. Primary EOC The West Newbury EOC is located in the Civil Defense Building Off Main Street.

I A-2 I

1. 3 9/6/86 8 2. Alternate EOC Should the primary EOC become unusable, emergency operations I will be relocated to the Pentuckett Regional High School.

This facility is loca ted a t Main Street.

l 5. Reports and-Records The use of reports will vary according to the type of emergency being handled.

1. Messages g' All requests for assistance and all general messages will be g handled using the procedures and forms found in Appendices 5, 6, and 7 to Annex A.

2. Increased Readiness Report This report is used to record the steps taken toward E increased readiness (Appendix 8 to Annex A). A report is e5 filec daily with the Massachusetts Civil Defense Agency MCDA Area I Headquarters during periods of increased reaciness.

3. Initial Disaster Report This short report is designed to provide MCDA officials with E easic information about an emergency situation (Appendix s W to Annex A).

4 Operational Situation report These reports are compiled daily during emergencies and for-warded to MCDA in order to keep state officials informed about the current sta tus of operations ( Appendix 10 to Annex A).

5. Security Log A record of all persons entering and leaving the EOC will be maintained by security personnel at the entrance (Appendix 12 to Annex A).

VI. PLAN DEVELOPMENT AND MAINTENANCE The Civil Defense Director is responsible for the contents of this Annex and for its maintenance. All EOC staff members will be responsible for being familiar with its contents.

VII. LINE OF SUCCESSION I The line of succession for the Civil Defense Department will be as follows:

Civil Defense Director

,I Deputy Civil Defense Director A-3 1

9/6/88 ,2Y VIII. CRISIS f. AUGMENTATION Should tnere ce a need for augmenting the Direction and Centrcl staff during an emergency, a request for state assistance will be made thecugn :ne Massachusetts Civil Defense Agency.

I APPENDICES i

Appendix 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E OC A c t i va t i o n C h e c k l i s t A pp e nd i x 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F un c t i o n A s s i g nm e n t Table A ppenc i x 3......................................... Staffing Roster Appendix 4......................... ......ECC Organizational Cnart A pp end i x 5. . . . . . . . . . . . . . . . . . . . . . . . . . . . . Me ssa ge Hanclin g Procedures Appendix 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M e s s a g e F o rm Appendix 7.............................................MessageL0g A pp end ix 6. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Inc reased Rea di ne ss Repo r t A pp e nd i x 9. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ini t i al Di sa s t er Re p o r t Appendix 10........................... Operational Situation Reper:

A pp e n d i x 1 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Se c u r i t y L o s Appendix 12............................................ Map of EOCs Appendix 13...................... Additional Requirements Statement I

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9/6/88 f

APPENDIX 1 ECC ACTIVATION CHECKLIST l 1 s'o t i fy :

I

\

Chairman of the Board of Selectmen 2nd Member of the 50ard of Selectmen 3rd Member of the Board of Selectmen l' Civil Defense Director Deputy Civil Defense Director l Police Chief Fire Chief

,g Assistant Fire Chief 3 Superintendent of Highways Operator or Driver Chairman Soard of Health

,I Health Agent Local Rec Cross Representative (Newburyport Chapter)

Assistant Red Cross Representative (Newburyport Chapter)

2. Activate operations phones as required

3. Assign security to EOC entrance 11 Radio check

5. Brief personnel en situation

6. Review operating procedures

7. Initiate Increased Readiness Report

8. Notify MCDA Area I Headquarters Each department head shall be responsible for further notification i and staffing in accordance with the department's Standard Operating Procedures. Staffing levels will be determined by the scope and extent of the emergency situation.

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a r t t.n v i A e y

/G FUNCTZON ASSIGNMENT TABLE I =====================================================================

P = Primary Responsibility EC PS FRS X0 0E IEE HMS RCS EEE EAE RS EE EN LR RSR A DR CRR SR '

i S = Secondary Responsibility CT IV ECV LIV EEV

.I UR CI UI TCI P I OV UI T0 EC &EC HAC T C RC IL E E LE I E CE i .

V E

& O ES N

========================================================

.__C_ communications and Warning P S S Public Information P S S l

Manpower Resources S S P Equipment Resources S P Direction and Control S P S Transportation for Autoless P S S Shelter Allocations S I Health / Medical Care S P P S Medical Resources Allocations _

S P Water Supply S P

Waste Disposal S P {

Morti;ary Services P S i

Reception / Registration S P

Fire Suppression , S P Law Enforcement S P Radiological Monitoring S P S

, Fuel Allocation S P Water Testing P S Resource Conservation P S Damage Assessment P S g A-6 l

I ,

9/6/88 t

APPENDIX 3 l

EMERGENCY SERVICE COORDINATOR ASSIGNMENTS I

The following West .ewbury officials and volunteers will be responsi:le fer the emergency service listec in the left hand column.

I- Annex Emergency Service Coordinator (By Regular Positi:n' Governing Entity Board of Selectmen A Direction and Control Civil Defense Director (Civil Defense)

B Law Enforcement Service Police Chief C Fire Service Fire Chief D Resource Management Superintendent of Highways Service E Healtn & Medical Service Chairman Board of Health F Emergency Care Service Local Red Cross Representative (Newburyport Chapter)

G Warning anc' Communica tions Civil Defense Director i Service I H Public Information Service Civil Defense Public Information officer ,

I Radiological Preparedness Radiological Protection Officer Service J Damage Assessment Service Civil Defense Director K Training Service Civil Dt:fense Director I

Line of Succession for these Emergency Services is outlined in each I Annex.

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EMERGENCY OPERATIONS CENTER ORGANIZATIONAL CHART I- CHIEF EXECUTIVE g.

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I I POLICE- FIRE DEPARTMENT DEPARTMENT 1

• PUBLIC WORKS / HIGHWAY BOARD 1

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ENGINEERING OF RED CROSS DEPARTMENT (s) HEALTH I

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I APPENDIX 5 3j MESSAGE. HANDLING PROCEDURES j p g,' ,

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' Radio Operator

• record message

' enter into radio log a forward to Message Coordinator Message Coordinator

determine. appropriate. action department  !

a assign priority  !

• enter into log-(See Appendix 7) -

• forward to appropriate department representative

• notify plotter of significant events Action Department D=

• determine capability to respond

- forward if unable to respond  ;

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coordinate ~and complete response

enter into log

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• forward.to Message Coordinator

-also Communications Room if necessary Message Coordinator

• complete log

• forward to plotter and file 3

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APPEND 1X 6 MESSAGE FORM I

POSITION-MESSAGE NO. ..

DATE TIME i

REPORTED BY:

LOCATION:

PHONE / RADIO:

MESSAGE:

E  :

LOG MESSAGE COORDINATOR FORWARDED TO:

PRIORITY C LOG PLOTTER ROUTINE C OPERATIONS ACTION TAKEN.

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, COMPLETE LOG l RADIO MESSAGE ON BACK O '

MESSAGE COORDINATOR C i- PLOTTER LI g A.,0 I

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l- I APPENDlX 7 MESSAGE LOG 33

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INCREASED READINESS REPORT From:

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'g INCREASED READINESS REPORTING (IRR) DATE:

g LOCAL STATUS FORM REPORI NO ,1 J

TODAY'S i I INCREASED READINESS (IR) ACTIONS TO BE REPORTED BASIC ACTIONS TO INCREASE LOCAL GOVERNMENT READINESS REPORT i 1A Head of government briefed and checklist of IR ij I actions reviewed lb Local Emergency Operations Plan reviewec and/or updated 1A 1B

>i I) i;l I EMERGENCY PUBLIC INFORMATION 2A Moderates step-up in local CD public information  !

,i activities 2A lj I 2? Local CSP-type information disseminated to public 2C'Jinal puolic information crisis prepara tions short of taking shelter 2B  !

{

2C '

SIGNIFICANT PUBLIC ACTIONS DURING IR PERIOD 3A Estimated level of retail food sales above normal 3A II 3B Estimated level of retail gasoline sales above i

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I normal 3C Estimated number of persons who have evacua ted 3D Estimated numoer of evacuees arriving 3B 3C i

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ACCELERATED TRAINING I

4A Accelerated training started 48 Number of shelter managers completing training 4A  !!

4B  !

4C Number of radiological monitors completing training 4C EOC FACILITY IMPROVEMENT I SA Improvement or development of EOC completed DIRECTION AND CONTROL READINESS 5A l

{

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6A EOC manned 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> as standby level  !

I 6B EOC manned a t minimum operational level 6C EOC fully manned 6A 6B 6C l1 i

i I PUBLIC SHELTER IMPROVEMENT 10A Expedient group shelter improvement and/or construction started.

10A

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I 10B Expedient group shelter improvement and/or I TEXT:

construction completed. 10B I Comm. Initial Time Sent I l A-12 I I

APPEND 1X 9 UI INITIAL DZSASTER REPORT

1. What happended:

2. When it happened:

3 Where it happened:

4 Extent of damage'of loss:

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5. Best estimate or injured, homeless, ratalities:

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I I 6. Type and estent of assistance required, if known:

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I 7. Additional remarks pertinent to situation: 1 j

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l' I COMPLETED BY: '

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NAME TITLE DATE TIME I A-13 l

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i 9/6/86-LI APPENDIX 10 SITUATION REPORT (Content anc Format, Standard Daily Situation Report)

FROM: West Newbury (Date)

TO: MCDA' Area I Headquarters

SUBJECT:

Situation 'gort No:

1. TYPE OF EMERGENCY

a. Identify the type of emergency, by name if it is due to a tropi:C

-I storm or hurricane. (ie. David, Donna)

b. Describe where it happened and when, or is likely to happen.

2. DAMAGE I a. Casualties: Number of dead and injured and location (s) of tnese, l

b. Type and extent of property damage, especially as this directly affects people (e.g. major highways, bridges, ra il routes, airports, deep water ports), or. military facilities.

3. LOCAL ACTIONS

a. Major actions, such as dissemination of warning, activation and use of EOCs, coordinating rescue operations, management of evacuations, arranging for necessary emergency supplies, worki.ng I with mass media to get official information to tne people.

4. STATE ACTIONS

a. Participation by MCDA Area MCDA Area I Headquarters Staff.

b. Other g i I s I 4- " i

1.

l J7 9/6/88 LI APPENDIX 10 (CON'T)

LI

5. FEDERAL ACTIONS

a. Participation by FEMA Regional Staff members.

b, Use of FEMA supported resources, such as NAWAS and other communications nets, local EOCs funded by FEMA, stockpiled engineering equipment, packaged disaster hospitals, surplus ,

or excess property utilized, radio stations able to remain i on-the-air because of FEMA provided emergency generators,  !

On-Site Assistance elements brought to bear in the emergency,'

etc.

6. MILITARY ACTION a.' State National Guard or Federal Active Duty Forces involved, described in terms of number of troops and type of equipment committed, and their mission (s).

b. Actions by. Army Corps of Engineers

. 7. OTHER FEDERAL AGENCIES List ' actions by other Federal Government Civil Agencies in support of operations.

6. ORGANIZED VOLUNTEER ACTION Identify American Red Cross and other volunteer agency par-ticipation in emergency actions, and describe major actions I they have taken, g 9. OTHER I PREPARED BY:

NAME: TITLLi DATE: TIME :

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'-I APPENDIX '11 SECURITY LOG

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Name Representing S.S. Number u I

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a. Maintain law and order.

b. Provide mobile ur.its for warning purposes (see Annex G, I=

Warning and Communications).

c. Provide security for key facilities.

d. Patrol evacuated areas.

e.

Provide back-up communications for shelter operations.

T. Support other public safety operations.

g. Provide traffic and crowd control.

h. Issue-passes to restricted areas.

,.I 4 Recovery 3

a. Continue response operations j

IV. ASSIGNMENTS AND RESPONSIBILITIES A. Task. Assignments

'1 Police Department

a. Coordinate all law enforcement activities in West Newbury.

b.-Maintain law and order.

c. Monitor NAWAS for warnings and information (if )

applicable).

-j

d. Provide mobile units for warning operations (see Annex G, Warning and Communications).

e. Security. for key facilities.

f. Traffic control.

g. Crowd control.

l

h. Support for other public safety activities. l I. 1. Staff the EOC Communications Center on 24-hour basis l

during an emergency operation.

J.- Deliver RADEF monitoring kits (see Annex I, Appendix 1).

.g k. Recruit and train volunteers to assist in law enforcement E

• o t i v i t i' 8~-

1. Search and rescue operations as required.

1

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2. - Massachuse t ts . Sta te ' Polic e

-a. Monitor NAWAS.as the primary warning: point (se'e Annex

(" ,

> Warning and Communications).

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3 ;f b .' Provide: traffic ' control on ' state roads.

ic.EPerform normal'-law enfor' cement ' activities.

La d.LProvide support to local operations asineedsd.

3..=MassachusettsjNational Guard L

a. Provide support' for local. operations, if ordered by the>

Governor.

7 4.LocalPublic. Works. 1 L a. ' Responsible fdr positioning of. traffic control devices.

(1. e. , . barri cad es , covers, etc.) as ' per law' en forcemen t.

. instructions.

)

.b: -Implement.' expedientishelter mark'ing -(see Annex N,'.

Shelter Appendix 2).

V'. c ~ DIRECTION'AND CONTROL-LThe? West Newbury Police Chief is responsible -for? coordinating ally emergencyLlaw enforcement' activities. :All emergency operations

.will be. directed from ' the EOC byi the- Police Chief"or the-

, designated representative. Routine operations wil'1 be handled by.

~ standard operating procedures.

as needed.

State support will' be called : upon

< VI.

ADMINISTRATION AND LOGISTICS A'.LEmergency Authority

(See-Basic Plan, Appendix 1)'

'B. Passes L

Experience.has shown that th'ere are cases where special passes are needed-in a disaster area and if' discretion and common sense are not used, a community can become paralyzed with L, over-enforcement or disaster relief action can be seriously 1

}. . hampered with under-enforcement. Only under extraordinary circumstances will- passes be required afteria disaster. The decision to require passes will restLupon-the police chief and Ethel order for requiring ' passes will be issued from the EOC.

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I 9/6/88

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.Tne law enforcement agency will be responsible for issuing passes upon the. direction of the EOC. .A sample temporary pass and.a permanent " Official Vehicle" pass are shown in Appendix

1. Key Workers, those people who must continue to work, will I. utilize private vehicles or company vehicles.

The-following vehicles and their occupants are exempt from 1 pass requirements: marked utility company vehicles (power, phone, gas companies, etc.), military and government vehicles, marked city and county venicles (water, sewer, trucks, etc.),

I and relief agency vehicles (Red Cross, Salvation Army, etc.).

Common sense dictates that many emergency passes are already in existence (press cards, medical personnel, etc.). Tnese passes will be honored, unless a reasonable question arises as to their authenticity. If such questions should'arise, the party should be routed to the nearest law enforcement agency for consideration of a temporary pass.

L C. Communications The Police Department will operate a base communication sta-tion in the EOC Communications Center during response opera- i tions.

h D. Resources A listing of available law enforcement resources is found in Appendix 2.

E. . Key Facilities I A listing of facilities designated for police protection during an emergency is found in Appendix 3 F. Reports Periodic Situation Reports (Sitreps) should be provided to the Civil Defense Director during an emergency. Additional I Requirements Reports and Additional Assistance Requests should be made to the Civil Defense Director.

VII. PLAN DEVELOPMENT AND MAINTENANCE It is the responsibility of the West Newbury Police Department to t ensure its own operational capabilities. The Police Chief will I' coordinate the planning of all law enforcement operations related to civil defense operations.

VIII.LINE OF SUCCESSION i

The line of succession for the Police Department will be as i

follows

i Police Chief Sergeant l

B-4

9/6/88 <

.s.

.. VIII. CRISIS AUGMENTATION Should the Police service require augmentation during an I emergency, a request for State Police or other law enforcement assistance will be made through the Massachusetts Civil Defense Agency.

I IX. AUTHORITIES AND REFERENCES A. Authorities (See Basic Plan Appendix 1)

3. References Defense Civil Preparedness Agency, 1979. Guide for Increasing Local Government Civil Defense Readiness of I- International Crisis, CPG 1-7. Washington, D. C.

National Governors Association, 1979. Domestic Terrorism.

Washington, D. C.

Office of Civil Defense, 1968. Maintenance of Law and Order

. During Civil Defense Emergencies, FG E-9 Washington, D. C.

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9/6/cc I 4 1> '

1 APPENDICES l

1 I

l Appendix 1 ........................................VehiclePasses I-Appendix 2 ............................................. Resources "

i I Appendix 3 ........................................ Key Facilities f

Appendix 4 ..................... Additional Requirements Statement I

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f appendix 1 TEMPORARY PASS Print Name The bearer of this pass is authorized to pass in connection with ollicial business

, Valid Until

~

Date issued issuing Officer L. -

..-.,s._,..

(

CARD NO. DATE 19 ISSUED TO AGENCY CITY OR TOWN

)

CIVIL DEFENSE DIRECTOR THE DRIVER AND OCCUPANTS OF THIS VEHICLE ARE AUTHORIZED TO PASS,

' PURSUANT TO OFFICIAL CIVIL DEFENSE BUSINESS. THIS CARD SHOULD BE DZSPLAYED ONLY WHILE THE VEHICLE IS SERVING IN A DISASTER AREA.

Non Transferable OFFICIAL VEHICLE B-7

APPENDIX'2 POLICE INVENTORY t

Community west newburv Sector _ E Area 1 Date 9/88 i

[ Regular Police c Reserve Police 8 Special ?clice 3 Auxiliary Police 6 V

i Total 23 l

Cruisers (Tetal () 2 Cruisers ( Ambulance 4 o

. Ambulances o Patrol Wagons o L Trucks o Motorcycles o Boats o Rifles o Riot & Shotguns 3 Machine Guns o

)

Gas Guns o 1

) Gas Masks o Smoke (yes or no) o Number of Cells Sleeping Facilities (#) o

(

Mess Facilities (#) o B8 L

"9/6/88 I APPENDIX 3 KEY FACILITIES

,.)  :

ESSENTIAL-OPERATIONS Organization Adult Emp1oyees- Officer-Street Employees &' Dependents Neece:

Telephone Ex. Main Street 1 N/A 1-1

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. . . . - . . . _ . - . . . . . . . . . - . . . - - _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . A

l N hPPENDIX'4 POLICE DEPARTMENT -

' ADDITIONAL REQUIREMENTS STATEMENT I

.A. ,ERSos m g

y. None ieentiried to date i

I F. SUPPLIES I none ieentiried to date I

1 a c. eceI,Mes, I some 1 e.titie, to d.te lI LI I e.se I

LI

I 9/6/88 ANNEX C FIRE SERVICE I. MISSION The purpose of this annex is to provide West Newbury with a firefighting capability able to meet the demands of a disaster I situation. In addition to firefighting. responsibilities, rescue, warning, and radiological operations are addressed.

II. SITUATION AND ASSUMPTIONS A. Situation Fire prevention and control are daily problems faced by fire service personnel. These problems become more significant during emergency situations. Several hazards present I difficulties with regard to fire protection including con fla g ra t i on s , forest fires, hazardous materials accidents, etc.

1

3. Assumptions Existing fire personnel and equipment will be able to handle I most emergency situations through the use of existing mutual aid agreements. When additional support is required, assistance can be obtained from state agencies.

III. CONCEPT OF OPERATIONS A. General I The responsibilities of fire service in disaster situatior.s are basically the same as in daily operations. Their primary i

responsibility is fire control. Tney are also involved on a regular basis with rescue operations and hazardous materials.

Their supplemental civil defense duties include operation of a the public warning system and support for radiological activi-g ties.

B. Phases of Management

1. Mitigation

a. Fire code enforcement

b. Hazardous materials safeguards

c. Fire prevention

2. Preparedness

a. Maintenan'ce of equipment I

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$52s 9/6/88

?

V

b. Training and education of personnel

c. Development of communication procedures

3. Response

a. Fire control

b. Rescue operations l

c. Operation of warning system (See Annex G)

d. Radiological operations (see Annex J)

e. Hazardous materials control (see Annex P) f 4 Recovery

a. Fire inspection k b. Decontamination IV. ASSIGNMENTS AND RESPONSIBILITIES A. Task Assignments

1. West Newbury Fire Department b

a. Coordinate all fire services activities within the ecm-munity

)

b. Fire control

c. Fire prevention

d. Operation of warning sirens (see Annex G) h e. Control of hazardous materials (see Annex N)

f. Support for radiological operations (see Annex I)

)

g. Fire code enforcement

h. Support for other public safety operations

1. Rescue operations I

j. Following an evacuation firefighters will be transferred to the community (s) housing evacuees and come under the control of the community's fire service chief. The amount of transferred firefighters should not exceed 75%

of the West Newbury force so as to provide minimal protection for West Newbury property.

L C-2

9/6/88

[)

V. DIRECTION AND' CONTROL The West Newbury Fire Chief will be responsible for coordinating all emergency fire services operations. All emergency operations will be directed from the EOC by the Fire Chief or designatec I.-

representatives.

procedures.

Routine operations will be handled by stancard Sta te support will be called upon as needed.

VI. ADMINISTRATION AND LOGISTICS A. Communications The Fire Service will operate a base station in the EOC com-munications center during response operations.

B. Resources A listing of available fire department resources is found in I Appendix 1. The Depart: bent of Public Works will provide heavy duty equipment as necessary (See Annex D).

VII. PLAN DEVELOPMENT AND MAINTENANCE I It is the responsibility of the fire department to ensure its own operational capabilities. The West Newbury Fire Chief will I coordinate the planning of all fire services related to emergency operations.

VIII. LINE OF SUCCESSION The line of succession for the Fire Department will be as follows:

I Fire Cnief Assistant Fire Chief I

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APPENDICES l

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I i Appendix 1............................................... Resources A ppenc ix 2. . . . . . . . . . . . . . . . . . . . . . . Additional- Requirements Sta tement I- i l

I  !

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II l

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g. ca i

e i APPENDZX 2.

. FIRE RESOURCES.

Ccmm ur.i ty west Newburv Sector r Area 1 Date 9 /2 /es QUANTITY TYPE Pumper Tankers- 2 Pumpers 2 f

Tankers o Hose Wagons o Aerial Ladder Trucks 1

~

Forestry Trucks 1 Foam-(Gal./lbs.) o Portable Pumps ._

o Resuscitates (Oxygen) 0 Air Packs o G en era ters 0

' Rescue Trucks 1 Ambulance __

o Boats 1 Hose ir, Feet - TyDe of Thread 4" hose, 4300 feet 2-1/.2" t

1,500 1-i/2" l- i-i/c" 2.000 500 M:scellaneous (Decx guns, celuge. sets, city service ladder trucks, breathing apparatus other than air packs, 3 er 4 inch hose, ambulances,

-cellar pumps, frogmen, etc.)

12 Air eacks 4 Cellar Pumes Officers 9 Men- 23 C.D. $$II@Es*7 10 I C-5

- )

3:

S APPENDIX 2

7- ,

FIRE DEPARTMENT ADDITIONAL REQUIREMENTS STATEMENT I

1 I< l E A. ?E88aN -

None identified to date I ,

1 i

B ll 8. sum.Ies

g' 1 None identified to date l l 4

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h C. EQ UIPMEN T I None identified to date j l

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9/6/88 ANNEX D RESOURCE MANAGEMENT I I. MISSION The purpose of tnis annex is to provide for the proper coordination of resources. In order to effectively respond to an emergency, tne prompt and orderly deployment of emergency resources (manpower, l equipment, supplies) must be made by local government.

II. SITUATION AND ASSUMPTIONS A. Situation An emergency situation can result from a natural or man-caused occurrence resulting in the loss of life or property. During

-I such an emergency it is the responsibility of local governmer.:

to protect tne lives and paoperty of its citizens. Efforts te mitigate these problems a.w coordinated through the Emergency Operations Center where a list of available local resources is kept on file.

B. Assumptions I

1. This annex will provide guidance to local government for management of resources in an emergency situation.

2. This annex will outline procedures for requesting assistance and resources during an emergency.

3. Officials will establish a resource of response inv.entcry to assist in keeping adequate resources available.

4 Resource inventories will include items needed by local government for all types of emergencies.

III. CONCEPT OF OPERATIONS A. General l It is the responsibility of local government to protect the lives and property of its local citizens. It is most important to apply resources in an effective manner in order to I accomplish this. Among the actiona to be taken toward this end are the following:

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_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ _ _ _ _ _ __ __ J

u 9/6/88' I 1. Commit available resources necessary to protect lives and property and relieve suffering and hardship.

2. In the event all local resources have been expended'or I' committed, assistance should be sought from the MCDA Area 1 Headquarters.

3. Maintain an emergency.-

a list of available resources to be utilized. during

4. Maintain ' records of all resources expended, such as 3 manpower, equipment and materials, t .

B. Phases of Management 1 Mitigation

a. Plan resource services to be rovided in an emergency

b. Coordinate activities through Civil Defense EOC

c. Plan'and train adequate personnel for maximum utilization of the resources.of the:

(1) Police Department (2) Fire Department (3) Board of Health (4) Department of Public Works (5) School Department (6) All other departments

2. Preparedness a' . Identify emergency resources

b. Prepare written agreements with other departments, pri-

.g vate companies and volunteer ogranizations to ensure 3 availability of volunteers and resources

3. Response

a. Distribution and management of resources I '- ""'"*"" '"*"""""' """"""""

c. Identify resource distribution centers j

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d. Make' available a list of sources to provide' materials,

?

equipment, and other resource-during emergencies

e. Coordinate local efforts.with other agencies f.

Keep records of services and resources rendered during an emergency Eg. All essential . consumer goods, such as food and medicine will be warehoused in the following buildings (s): Page School Complex.

The Resource Management Service will direct trucks to .their delivery sites, provide additional' instructions or allow warehousing'to be done at this site. In event of emergency requiring evacuation of West Newbury, the resource management service will relocate essential consumer: goods as

, outlined in Annex M.

l The' Civil Defense Director, working through the Resource Management Chief, will implement rationing procedures for scarce items. During tbl,' phase, the. Massachusetts Civil Defense Agency will issue additianal guidance on rationing materials. All fuels will be rationed by the Civil Defense Director during an emergency to assure adequate supplies are available for emergency operations.

4 Recovery E. Assess needs of victims

b. Estimate costs to provide resources

c. Assess impact of the emergency on the available resources-and identifiable needs

d. Coordinate r. source management g e. Record resource needs and available supplies i,

IV. ASSIGNMENT OF RESPONSIBILITIES t

A. Superintendent of Highways

1. Develop specific standard operating procedures to utilize j resources during an emergency.

2. Maintain current inventories of all emergency resources, p including construction equipment, public transportation F

vehicles, manpower, building supplies, etc.

3. Prepare agreement with private companies and neighboring communities to ensure the availability of volunteers and resources.

D-3

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i Distribute resources and maintain a resource expenditure 4

list during an emergency.

j

5. Develop procedures in conjunction with the Civil Defense i Director, over the rationing of certain essential items such as food, medicine, fuel, etc...

i

6. Coordinate volunteer and other' manpower resources and apply {

them as needed during an emergency, i B.

. Civil Defense Director

1. Design and implement rationing procedures of essential

~

consumer goods (ie. food, fuel, medicine) .

2. Coordinate and ensure the training of emergency personnel i r.

the proper utilization of resources.

C. Individual Emergency Services I 1. Ensure the proper utilization of departmental resources during an emergency.

2. Maintain reco-ds of resource expenditures.

3. Report needs for resource or staff augmentation to the Resource Management Chief.

I j

-$ The above mentioned resource management areas are to be addressed B in addition to the normal emergency role of the department during emergencies. (Specific problems are addressed in appropriate annexes of the plan).

I-V. DIRECTION AND CONTROL The Superintendent of Highways will be responsible for the coordination of resource management activities. The major responsibility is to identify available sources from which needed I- resources can be obtained during an emergency situation.

Coordination of these resources during emergencies will be handled from the EOC. Resource availability and expenditure will be closely monitored. The Resource Management Service Coordinator generally is I responsible for coordinating the aquisition and distribution of resources such as food, medicine, construction equipment, public  ;

I transportation, manpower and any other resource not specifically "

assigned to another emergency service.

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9/6/88 VI. ADMINISTRATION AND LOGISTICS j A. Communications I The resource management communications network should be functional during an emergency situation. j B.' Resources i

A listing of all available stores and suppliers of foods, materials, and equipment is kept on file in the Emergency operations Center.

j i

C. Reports I

Periodic situation reports and reports on resource expenditures should be made to the Civil Defense Director.

VII. PLAN DEVELOPMENT AND MAINTENANCE It is the responsibility of Public Works to keep an accurate and updated resource- availability listing. The coordination and 1

5. planning of these services will be handled by Public Works. The {

l Resource Management Annex should be updated periodically.

VIII. LINE OF SUCCESSION Line of succession for the Resource Management Service will be as follows:

Superintendent of Highways Operator or Driver IX. CRISIS AUGMENTATION Should the Resource Management Service require augmentation during an emergency, a request for State Department of Public Works or other State resources will be made through the Massachusetts Civil Defense Agency.

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- , - - , - . - . - .-.--__,,7_,__, ,_ _ _ _

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E 9/6/88. .

h

'I APPENDICES I

.I g- ,,,eme1x 4............................c ..,,,,,1 , e,,1,,em, 1,,e,,,,,

!I A,,eme1x 2................................... 1,,,,,,,,,,1,, 1,,em,,,,

A ppendix 3. . . . . . . . . . . . . . . . . . . . . . . . . . . Addi tion.1 Req uirements Sta tement I

g:

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D-6 l-

' INVENTORY : 0F CONSTRUCTION EQUIPMENT ' AND SUPPLIES l

'r:

1ty/ Town West Newburv ' Sector r Area i j

. Personnel Number GT Engineers J 0 Superintendents. 1 Foremen o

' Clerks 0 i

-Truck Drivers l 1_

Equipment Operators 2 h Operators 0 j Meenanics 0

~)

Laborers 0- )

TOTAL 4 Communications- Frecuency l Base Stations 2-Way hacio Units (mod 11e)

Portable Units Otner

).

Garage, Equipment Repair. x yes no

~ Machine Shop x yes no Comments Limited to Minor Repairs Equipment' and Supplies Number Type Bags. Sand l 0 Barricace..hi*gnway I e-lo em.11 isn-....

Barricace/ Electric Blinkers o

-Lignts, portable, Flood o Saws, Chain, Power- i 3 c..n14n.

Buences 1 cm.. sao

!' Boats O Cnlopers, Brusn Portable O Compressors 0 Generators o j G ra d e rs 1 Rantal - 1947 Austin-wenenn Loaders-& Snovels 1 I caterpillar 920 Plows, Snow 4 Ford and International Pumos, Water -

0 f' p nks,' Water l 0 Tractors, Trailers 0

[ Trucks (Over 2500 GVW) 5 Ford (3), Inte rnational (1). cmc n i L Welders 1 Wreckers l 0 Otner Plow eart eniv of mnnweinwa 8 Baker l' D-7

APPENDIX 2 ((- -

TR ANSPOP.TATION INVENTORY FEST NEWBURY Busses-(Private)

Company Acdress Tel # # of Busses & Ca pac i t:. ,

I na- 1 l

Busses (Public) ,

Department' Address Tel # # of Busses & Capacity n/A 1 Limousine Service Company Address Tel # # and Type of Equipment ,

m o R .

Taxi Firms l Company Address Tel # Number of Taxis N/A I  !

Trucking Firms (Non-Construction) y Company Address Tel # Type of Equipment l N/A Airoorts Length of Instrument Based Name Address Tel # Main Runway Approved Planes N/A I

Train Service Company Passenger Freight Destination (to-from)

N/A E

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t:f l APPENDIX 3

' RESOURCE MANAGEMENT u '

.;1

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s ,

' ADDITIONAL' REQUIREMENTS STATEMENT .

• 7-I.

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()  : A(:. PERSONNEL:

[:

4 ' None~ identified to date s

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>: ' B .- SUPPLIES a-p:

i.

None ideiltified: to date -

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p ;C. . ' EQUI? MENT.

L g None identified to.date

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h 9/6/88 HEALTH / MEDICAL SERVICE I. MISSION This annex deals with the provision of public health services during emergency situations. It takes into consideration many factors including disease control, sanitation and mental health.

II. SITUATION AND ASSUMPTIONS A. Situation Most emergency situations can potentially lead to public health problems. Depending upon the nature of the incident, complications might include disease, sanitation problems, l contamination of food and water, and community mental health  ;

problems. '

B. Assumptions I Although many health related problems are associated with disasters, there is an adequate local capability to meet the  ;

demands of most situations. When necessary, support will be available from state and federal agencies.

III. CONCEPT OF OPERATIONS A. General Emergency operations for public health servict s will simply be an extension of their normal duties. One of the primary I concerns of public health personnel is disease control. Tnis involves the detection, water purification, and control of t i

disease causing agents.

Sanitation is a very significant aspect of public health. One of the primary considerations is the continuation of waste disposal under disaster conditions. Medical facilities need I sanitation inspections as do food establishments.

l Personal health and hygiene education is very important be fore , j I during and af ter an emergency. Personal food and water (

supplies must be kept free of contamination.

{

B. Phases of Management

1. Mitigation j

a. Immunization i

b. Continuous health inspections f

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c. Blood program

d. Specialized training

e. Epidemic intelligence, evaluation, prevention and detec-tion of communicable diseases 2._ Preparedness

a. Storage of food and water

b. Maintenance of medical supplies

c. - Emergency plans for water supply

d. Emergency plans for waste disposal

e. Emergency plans for laboratory activities in regard to examination of food and water, diagnostic tests, and identification, registration, and disposal of the dead.

3. Response

a. Public information programs dealing with personal health I and hygiene

b. Disease control operations-

c. Sanitation activities i

d. Provide potable water supply I

e. Environmental health activities in regard to waste i disposal, refuse, food and water contrcl I f. Collect vital statistics  !

'4 Recovery I. a. Continue response activities as needed

b. Compile health reports for state and federal officials IV. ORGANIZAT10N AND ASSIGNMENT OF RESPONSIBILITIES ,

A. Organization

1. The. West Newbury Health Department is responsible for f developing emergency health service plans. j I

2. Within the framework of emergency operations, the Civil l Defense organization will include all government services of

.I.

which health will be known as emergency health service.

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.B. Task Assignments i

1. Board of Health

.l a. Direct tne management, distribution, and utilizatio'n of healtn resources (manpower, material, and facilities) l under local control,

b. Coordinate with other departments'to provide transportation, communication, non-health supplies and I

supporting manpower.

f

c. Issue health instructions.to the' general'public.

d. This division will be primarily responsible for directing and coordinating. emergency programs relating to health l operations (e.g., existing hospitals and hospital-type f a c j l .i t i e s , emergency treatment stations,.first-aid stations, fi rs t-a i d , litter and ambulance teams, blood banks, blooc collecting centers and blood distribution.

e. Environmental health activities in regard to' waste disposal, refuse, food, water control, and vector contro!..

f. Laboratory' activities in regard to examination of fooc and water, diagnostic tests, and identification, registration, and interment of the deceased.

V. DIRECTION AND CONTROL h

I. The West Newbury Chairman of the Board of Health will be responsible for the direction and control of public nealth I

activities and will operate from the West Newbury EOC.

VI. ADMINISTRATION AND LOGISTICS-

. A. Health Statistics

1. Vital Statistics i

The Health Department will continue to collect vital  !

I z. statistics as under normal operating procedures.

2. Disease Statistics Data related to disease outbreaks will be collected and forwarded to appropriate state and federal officials.

1

-W B. Reports l

l3 Periodic situation reports, as well as resource expenditure g reports, snould be made to the Civil Defense Director.

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9/6/88 df l

C. Testing-and. Inspections 5 All testing of materials wi;l be accomplished under the normal I procedures used by the Health Department. Inspections will be conducted in a normal fashicn but with increased frequency.

VII. PLAN DEVELOPMENT AND MAINTENANCE The Cnairman of the Board of Health will work with the Civil

' 1' Defense Director, other medical personnel, and the agencies specified in this annex in its development and maintenance.

VIII. LINE OF SUCCESSION The'line of succession for the Health and Medical Service will be as follcus:

Cnairman Board of Health Health Agent IX. REFERENCES Defense Civil ?reparecness Agency, 1973. Improvirg Your Community 's Emergency Response, MP-67, Washington, D. C.

Federal Emergency Management Agency, 1981. Disaster Operations, CPG 1-6, Wasnington, D. C.

FEMA, 1979. Local Government Emergency Planning, CPG 1-8, Washington, D.C.

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7 3 9/6/86' ji 3

LE  ;

I l, APPENDICES q

' Appendix 1................................ Health / Medical Inventories I Appendix'2................................. Map of Medical Facilities '

Appendix 3................................. Health Facilities Listing Appendix 4..................................... Evacuation A:tivities I Appendix 5....................................... Mortuary Facilities Appendix 6................................ Health / Medical Additional Requirements Statement I -1 I

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APPEND:X 1 1 HEALTH / MEDICAL INVENTORY j I: )

I Community west Newbury Sector E Area 1 Date 9/se 8- Hescitals Type Number Number of Beds Emergency Facilities ,

) o o o o 1 1

(

Nursin; Hemes l .,

Pharmacies o Medical :inics c I First Aid Centers o i

Radiological Clinies o  !

I.. Medical Laboratories o Red Cross Chapters o j Hosoital Based Ambulances o Packaged Disaster H0scitals o Other women's Health Care

1. Physicians in Community 7 I I # Nurses in Community Registered L.P.N.

34 16 {

j

1. Dentists in Community 7 I

1. Veterinarians in Community e l Blood Banks # 0 Average # Pints Available o Mortuary Services Daily Capacity o

.I l NOTE: Attach list of Facilities Names, Addresses, Tel #'s, Emergency I Contact person Women's Health Care , '291 Main St. , West Newbury Dr. Joseph Heyman, 163 Middle St., West Newbury l

l l

Telephone numbers : 465-3338: 372-8501 E-o I

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9/6/88-I APPENDIX 3 HEALTH FACILITY LISTING l'

III West-Newbury HEALTH FACILITIES:

MAP

1. NAME STREET TYPE ADC#

I Womens Health Care Main Street Walk In Varies I:

.I-I

I  !

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~I I ' Average Daily Capacity (number of patients)

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9/6'/08' APPENDIX 4 HEALTH FACILITY EVACUATION ACTIVITIES I. PURPOSE To provide for the reduction of endangered health facility patient population, provide for the continued care of non-relocatable patients in endangered areas and to provide additional medical personnel to meet' emergency naeds of West Newbury and nearby communities.

II. CONCEPT OF OPERATIONS  !

1) Should an actual or pending disaster threaten a health facility whereby staff and patients' lives would be endangered, they win I

be notified by the Civil Defense Director or other local official. These facilities will immediately reduce their  !

patient population by.

A) Discontinuing elective surgery I- .

B) Discharging patients to family and/or friends C) Relocating patients to facilities in safer areas

2) The chief medical officer at each hospital will decide the status of each patient. ShouAd it be deemed that a patient should not be discharged or relocated, care will be proviced at I the site to the best of the facility's ability. The best on site protection available shall be provided to the patient and staff.

-3) Medical and support personnel shall be utilized in or at the relocation facility site. The relocated medical personnel wil'.

also support the West Newbury population in the community (s) they are temporarily relocated to.

4) West Newbury Medical professionals will be needed to support >

I essential workers in West Newbury during an emergency as well as those patients unable to be *.ransferred out of West Newbury.

5) Relocation sites for health facilities of West Newbury will be identified prior to an emergency. Currently in Massachusetts, it is the responsibility of each hospital to voluntarily identify suitable relocation sites.

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9/6/88 APPENDIX 5 MORTUARY FACILITIES Tne following mortuary facilities are located in West Newbury.

In the event of a disaster which requires additional mortuary services, thi facilities. listed below can be expanded as noted in column 4. Also id'entified are facilities that can be utilized during an emergency as temporary mortuaries. l EXPANDED ]

FACI'ITY NAME STREET CAPACITY CAPACITY )

I .

Roger Funeral Homes Newburyport 2 4 I

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I Farmers Funeral Home Newburyport 2 4

)

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APPENDIX 6 i-

' HEALTH / MEDICAL ADDITIONAL REQUIREMENTS STATEMENT EI A. PERSONNEL.

None identified to date

I B. SU P PL IE S'-

'None identified to date I

I

'C. EQUIPMENT None-identified to date

,. E-11 I

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'9/6/88- l ANNEX F EMERGENCY CARE SERVICE I I

RED CROSS I

J 2

I. ' MISSION I

The purpose of this mission'is to provide West Newbury with '

emergency care services during a disaster situation. Emergency <

care services are designed to meet immediate needs of people during and after a disaster occurence.

II. SITUATION AND ASSUMPTION A. Situation Emergency care services are vital to the alleviation of

~l m problems during disasters. Tne coordination of feeding, (

shelter, clothing and lodging are essential during emergency l conditions.

B.. Assumptions '

The American Red Cross acting under the provisions of Public '

I; Law'4, 58th Congress is duly charged to undertake relief acti-vities for the purpose of mitigating human suffering caused by disaster and obligated to develop and carry out measures to prevent such suffering caused by natural and man-caused I. disasters.

III. CONCEPT OF OPERATIONS A. General During a major disaster the Board of Selectmen will appoint the

-I' Red Cross as the relief agency to inform, prepare and undertake the relief of the victims, coordinate volunteers, staff and affiliated agencies.

I The Chapter Chairman is responsible to the Board of Selectmen for the operation of the Emergency Care Service in West Newbury.

B '. Phases of Management

1. Mitigation

a. Plan shelter services to be provided in an emergency i situation. (See Annex L for shelter specific information)

I .

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b. Coordinate activities with Civil Defense t.-

c. Train volunteer and otner personnel in emergency proce-dures

'd. Review and update emergency care service plan

2. Preparedness

a. Identify-emergency shelters l b. Inventory feeding ~ supplies

c. Coordinate emergency care responsibilities with munici-pal departments and other appropriate agencies or volunteer groups

3. Response

a. Provide food, clothing, and emergency shelter

b. Registration of victims

c. Provide information booth for victims needing additional information

d. Assist in rescue efforts

e. Provide emergency medical care as needed

f. Provide blood and blood products as needed

g. Maintain an accurate list of injuries and fatalities 4 Recovery

a. Assess emergency care services needed for victims

b. Disseminate public information describing available  !

emergency care services

c. Provide referral to government disaster programs

d. Assist those individuals and families for whom government j programs are not available  :

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f 9/6/S8L IV. ORGANIZAT70N AND ASSIGNMENT OF. RESPONSIBILITIES 1

A. Red Cross

?

Proper planning for providing emergency care services should j eenter on Red Cross operation and procedures. Among the I va ri o us tasks to be performed by Red Cross during emergency operations, are the following:

i

1. Coordinate emergency care services functions.

)

I 2. Maintain a plan of operation. l I 3.. Identify, in cooperation with the Civil Defense Director, buildings suitable for use as shelters and make arrangements to use them in an emergency.

(

I- 4. Ensure that all shelters have appropriate staffing to provide necessary services, including. care of unaccompanied enildren, the aged, and others needing special care.

5. Ensure that all shelters are adequately supplied with water, food, bedding, clothing.and other supplies during an

emergency.

6. Refer all persons in need of additional care (i.e., medical) to appropriate facilities and provide necessary {

transportation.

7. Register all persons in shelters and supply information as I needed. I I- 9. Coordinate emergency care service activities with local Civil Defense Director.

10. Maintain communication with other service providers.

11. Keep service staff adequately trained for emergency I operations. {

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3. Civil Defense Director I 1. Provide necessary assistance to the Red Cross in support of Emergency Care Service, if necessary.

{

2. Coordinate support of Red Cross activities by other emergency services such as the Police and Resource f j

Management Service.

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i C. Resource Management Service ik 1.' Supply manpower and material support as required.  ;

I V. DIRECTION AND CONTROL j A. General

(

The West Newbury Red Cross will be responsible for developing l programs to assure the provision of emergency care services in community shelters. The authority to direct this operation is I delegated to local Red Cross representative who will supervise and assign responsibilities to various staff members to perform certain duties during an emergency situation.

j t

Coordina tion of these activities will take place at the West Newbury E.O.C.

VI. ADMINISTRATION AND LOGISTICS A. Administration

1. The administrative functions of emergency care services are I quite numerous during a disaster situation.

and should be coordinated in a-coherent manner.

The registration and inquiry activities are of great magnituce The

?

coordination of requests for additional personnel will be the responsibility of the local Red Cross Representative.

2. The processing of data relative to emergency registration I will be accomplished in accordance with standards established by Red Cross in conjunction with the Civil Defense Director.

I 3. The need for administrative support beyond the capability of tne local Red Cross will be made known to the Emergency Operations Center staff or director, who will coordinate with other agencies to acquire the support needed.

4 The Local Red ' Cross Representative is responsible for the maintenance and updating of this Annex.

5. The staff of the Emergency Operations Center is responsible for assisting the Red Cross Representative in maintaining this plan.

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i B. Logistics

'1. The availability of emergency clothing, shelter, and feeding l _

will be determined by' coordination between the Local Red Cross Representative and the Resource Management Coordinator.

E 2. Tne equipment and supplies available from the Red Cross N' will be used f0r initial operations and needs for additional equipment and supplies will be made known to the Emergency

_g Operations Center for action to acquire these supplies anc E 'a"2P='at-

3. Use of public school facilities will be a prime I consideration for use as emergency feeding and sleeping sites and staging areas during an evacuation.

4 The authority to use facilities for disaster operations will i be secured from the owner / managers of said facilities.

(Under a State of Emergency, use of certain facilities is permissible without prior permission of owner).

C. Reports I Periodic situation reports should be filed with the Civil Defense Director. Also, resource expenditure reports should be made to the Civil Defense Director.

VII. LINE OF SUCCESSION The line of succession for the Emergency Care Service will be as follows:

Local Red Cross Representative (Newburyport Chapter)

Assistant Red Cross Representative (Newburyport Chapter)

VIII. PLAN DEVELOPMENT AND MAINTENANCE I

The Red Cross Representative will be responsible for working closely with Civil Defense and other supporting offices to ensure proper coordination and implementation of Emergency Care Plan. .

IX. CRISIS AUGMENTATION Should the Massachusetts Chapter of the Amercian Red Cross need I augmentation during an emergency, the State Department of Public Welfare may provide assistance following a request through the Massachusetts Civil Defense Agency. l i I I

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B

h I APPENDIX 1 EMERGENCY CARE SERVICE j i

ADDITIONAL REQUIREMENTS STATEMENT Lt. 1

E 1 A. PERSONNEL

\

None identified to date l I

l' ll B. ' SUPPLIES 1 None identified to date I

i C. EQ UIPMENT I

None identified to date I

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g 9/6/h 63 Jl ANNEX v -

l WARNING AND COMMUNICATIONS t

j l I. MISSION l

• This annex provides for a warning system capable of disseminatir.; i adequate and timely warnings in the event of an impending disaster I situation. It also provides information about the cccmunications equipment and capabilities wnich is available during emergency operations,

]

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II. SITUATION AND ASSUMPTION A. Situation The need to warn the public of impending danger could arise at any time. In order to reduce loss of lives, adequate and timely I warnings must be provided.

Appropriate action-oriented informati0r. I will be supp' ied from the Emergency Communications Center, locatec in West Newoury EOC.

B. Assumptions 1

A warnir.g period will be available for most emergency situations I

although the amount of lead time will vary from hazard to hazard.

2. This annex will provide adequate direction for the proper I coordination of all communications during an emergency situation.

3. Coordinated utilization of warning systems and communications I networks will save lives, reduce injuries, and protect property by facilitating both quick and timely response actions.

4 Adequate communications equipment is available to provide necessary support for emergency situations.

III. CONCEPT OF OPERATIONS A. General

1. Warnings The- most common warnings are those issued for severe weather and i tornadoes. Other natural hazards which call for warnings are floods, hurricanes etc. A man-caused disaster, such as a chemi-cal spill or nuclear power plant incident, would also necessitate prompt warning to the public.

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'2. Communications E

After the initial reactions to the warning system,

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' communications then play a crucial role 'in emergency operations.

Extensive communications network and facilities are al. ready.in existence chroughout West Newbury. When these capabilities are properly coordinated, response activities become more effective I and efficient.

B. Phases of Management 5 1. Mitigation

a. Develop and maintain a warning and communication system.

2. Preparedness a.' Equipment is kept under a. constant schedule of testing, maintenance, and repair.

'E b. Replacement parts are kept at the EOC and arrangements are ir.

E existence for aceitional repair facilities.

c. Personnel are trained on the appropriate equipment I necessary.

3. Response as

a. The primary warning point for all warnings is the West Newbury Police Department. Upon notification of an emergene;

.a situation, the Police Department will call the Civil Defense g Director.

b. Upon receipt of the in fo rma t ion , the Director will issue the

'I appropriate warnings using all systems necessary.

All warnings will continue until such time as they are no longer required.

c. When emergency operations are initiated the Civil Defense Director will determine which communications personnel will be required to report to duty. Staff requirements will vary according to the incident.

d. Arrangements will be made to ensure emergency equipment repair on a 24-hour basis.

4. Recovery I a. The public will be informed through the use of the warning system as to when the crisis has passed.

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L-1 IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES

(, A. Assignments and Responsibilities

1. Civil Defense Director l'

a. The development and coordination of an adequate warning system.

b. Issuing all warning orders,

c. Educating the public regarding the use of the warning syste .

d. Providing manpower for door to door warning if necessary.

I 2. Fire Service

a. The Fire Chief is responsible for the activation of all sirens when so ordered by the Civil. Defense Director,

b. Siren equipped mobile units will be dispatched to key locations to provide supplemental sound coverage.

c. The department will be responsible for the maintenance and repair of all its siren units,

d. Provide mobile public address units if necessary.

e. Provide manpower for door to door warning if necessary.

3. Media

a. The media is responsible for disseminating warning messages proviced by authorized sources to the general puolic as I rapidly as possible in the event of impending or actual disaster. ,

1

b. The media will be responsible for maintaining a constant state of readiness to implement the dissemination of critical

_I information during periods of increased readiness, response i and recovery of disaster.

]

c. The media will activate the Emergency Broadcast System (EBS) when directed by an appropriate officer. i 1

d. The media will be requested to assist in an on-going public awareness program of life saving measures to be taken concerning all catastrophic events.

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4.'Polico~ Department  !

E a. The Police Department will receive initial warning of an B emergency and will notify the Civil Defense Director.

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b. The Police Department will provide additional siren equippe mobile units where necessary to supplement sound coverage.

c. The department will be responsible T0r the maintenance and l repair of all its siren units, E. d. f Provide mobile public address . units if necessary. ,

e. Provice manpower for door to door warning if necessary.

5. Schools I

a. Those schools equipped with warning system radio receivers  !

will be responsible for monitoring the channel for warnings  ;

and taking appropriate action.

I. b. Those schools not en the warning network will be contacted :;

telephone and will then take appropriate action. '

6. Communications Officer Responsible for supervision of all activities within the

'i Communications Cente-

7. Radio Operators Responsible for proper use of the equipment at their assigned position and for proper message handling.

8. Switchboard Operators Responsible for prope'r screening and routing of all incoming telephone calls.

V. DIRECTION AND CONTROL A. General

1. The warning process may be activated from any of several points I in the system including the EOC, Police Department and the Fire Department.

3 2. The Civil Defense Director, under direction of the West Neubury 5 Board of Selectmen, is the overall authority for activating the warning system and directing the activities of the EOC and Emergency Communications Center.

3. Coordination of Communication and Warning Services will take place in the EOC.

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9/6/88 B. Existing Warning Systems and Use

1. National Warning Systems NAWAS is a nationwide dedicated telephone warning system. It.

operates on three levels: federal, state, and local. When an enemy attack is confirmed by the North American Air Defense Command (NORAD) a warning is disseminated to all warning points a

I' on the system. The primary warning point for West Newbury is the Fire Department. Procedures for use of the NAWAS circuit are outlined in the NAWAS Operations Manual wnich includes

' I-, dissemination and termination of attack warning, dissemination of accidental missile launch warning, and procedures for NAWAS use.in peacetime emergencies.

2. National Weather Service (NWS) i Current weather information and warnings are received over the i 1

. NWS teletype circuit. Radio broadcasts are received over '

weather radio broadcasting stations, and other commercial radi:

stations. In addition, NWS will issue severe weather warnings over.the NAWAS line.

3. Emergency Broadcasting System (EBS)

The EBS provides a means for supplying emergency information to the public. It utilizes commercial radio and television broadcast services which are provided on a voluntary, crganize:

casis. The syste= may be activated at the federal, state, or E- local level. A list of the local broadcast stations wnich are part of the system is found in Appendix 1 to Annex G. Civil Defense supplies prerecorded tapes containing emergency I 4 information to the media to be used as necessary.

Print Media When time is sufficient, warnings and emergency information are provided through the print media, particularly newspapers.

Camera-ready copy has been prepared for specific emergencies anc I- can be put into print very quickly.

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9/6/88 67 0 C. Com=unications

1. The Communications Officer for Civil Defense is under the i supervision of the West Newbury Civil Defense Director, and El 1s directly responsible for the activities and establishment of facilities in the Emergency Communications Center.

] us

. 3 2. Radio officers and operators from support agencies, while -'

g- under control of their own office and operating their own equipment in the ECC, will be responsible for knowing and utilizing the procedures outlined in this annex.

l N 3. During a ctate-of-emergency, the various code systems used for brevity will be discontinued and normal speech will be used to ensure comprehension. In addition, local time will be used during transmissions.

VI. ADMINISTRATION AND LOGISTICS I' .

A. Warning System

.E 1. All components of the warning system are tested on a periodic i 5 basis.

l

2. West Newbury is responsible for maintaining and repairing I B.

that equipment.

Communications 1 Facilities and Equipment I A complete listing of equipment and capabilities is found in Appendix 2 to Annex G.

2. Protection I a. Radic I Standard lightning protection is used, including lightning arrestors and the use of emergency power during severe weather.

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b. Telephone (Common Carrier)

. 1. Jammed Circuits F During emergencies phone usage in a community increases dramatically.- In order to prevent vital telephone circuits from jamming a line-load protection feature is utilized which cuts non-vital users off of the circuit.

'. Resource expenditure reports should be prepared by the Civil Defense Director or his/her designee.

3 Priority Service Restoration

-The EOC is on New England Telephone Company's priority service restora tion list.

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4 Training

'[,3 1 Each organi::ation assigning personnel to the EOC for emmunications purposes'is responsible for making certain l that those persons are familiar with the agency's. unique operating procedures.

I.. 2. Additional training on Civil Defense equipment and

. procedures will be provided by the Civil Defense Director or Communications' Officer as necessary.

VII. PLAN DEVELOPMENT AND MAINTENANCE The Civil Defense Director in conjunction with the Communications Officer is responsible for maintaining and improving this annex.

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I; VIII. LINE OF SUCCESSION I, The line of succession for the Communications and Warning Service is as follows:

Civil Defense Director I Depaty Civil Defense Director IX. CRISIS AUGMENTATION Should augmentation of this service be required during an emergency, a request should be made to the Massachusetts Civil Defense Agency.

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I- APPENi) ICES I Appendix 1.......................... List of Emergency Broadcast S ta t ions Appendix 2......................................

Communications Inventory I

Appendix 3................................... Communications System Chart i A ,peee1x .............................Ae m ee 1 eequ1reme e , Staeem .e I

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APPENDIX 1 LIST OF.l EMERGENCY' BROADCAST STATIONS

',l :'

( ST A TIO'N STREET. -TOWN TELEPHONE

4. . .

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-WHAV- 301.How3St., P. O. Box'1490- Haverhill- 374 4733

c. ..

g.  :.WBZ - 1170 Soldiers F1d. Rd. Boston 78717000'

. WRKO. .3'Fenway_ Plaza Boston -236-6800.

iWCGY- 33 Franklin' Street -

Lawrence'. 683-7171

.' JW C E A t. 76 State Street.' Newburyport- 452-6654

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a q, p.

hw

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.g b A?PENDIX 2  !

COMMUN::ATIONS INVENTORY Ig i 5 Equip ent Contact Call

(# & Type) l (To Wnere) Letters I Frequencies E.O.C.

Bases 5 -see atuached-MOD 11es I 6 I I i i I Porta les 1 4 i i l i Reoea,ers i o I i i i I

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Teletype I o i I l Teleonone I Merlin-4 I I i l Otner Telephone i AT&T - 2 I l l l J POLICE Bases l Mociles i i i e i I Portacles Repeaters I i

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i i Teletype i i i i l Telepr.one I i i  ;

i OLner i i i i i

1 FIRE DEPT.

' Bases i Moolles i I i l t Portacles 8 Repeaters I 6

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i Ieletyoe i I i i i

,I _T el e on o n e 0:ner i

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PUBL!C WORKS Bases i Moolies _

l o I i i l Portaoles  ! 3-5 I I 1 i i Repeaters  ! o I l i i Teletype I o e i i i Telepnene I

i 1 i i i I Otner I o i i i t MEDICAL Bases o* l l l Mooiles I o i l i i I Porta:les Otner I

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• cr same as Fire Dept. (F.MT's) i I

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O l  !? Emergency Operations Center Communications Network CIVIL DEFII'SI T C :. I P li c l' E I.: po;jcz F : F. E 363-2388 7 t '. P l! O l: I II'- II

, 363-2975 ~

2 v.' A i' E <*, 0 ! C 3 6 3 - 516 3.,..__,

MNBS-866 5 2 . W /. Y EA010 155.10 MHz 2.wAY F f. :

WTT-289 MNFX-445 I

4 8 2 . 3 6 2 5 Mts: 3 154.01 MH2 5 'EOC Monitors:

E NAWAS

/V' NWS

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.s.s

: ; g o :.. .. .. y r asva i gw - .

a, .).e.-- r m w..-

. r:

T I'. I P H O N I . 7 I

• I F M C !? I 363-5551 M' M R D"Q 363-H 63 372-8511

-.C.S n e. :

t W, K1UMW 0 W AT EAD]O 2WAY ElO'~

S Meter FM 6 Mete r AM l

KGU-202 O '2 .~d. _7 :.5

• • • • ~

156.195 MHZ Citizen Band-KBRX 9776 154.01 MHZ Ch. 1-23 G-11

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-: g' 15 . , APPENDIX 4 p4

.. COMMUNICATIONS AND WARNING ADDITIONAL REQUIREMENTS STATEMENT ,

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A. . PERSONNEL i

1 I'. None: identified to date .i i

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B.. SUPPLIES None. identified to date I

I C. . EQ UI PMEN T ,

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None identified to date .

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9/6/88 ANNEX H PUBLIC INFORMATION SERVICE I. PURPCSE f

The r'Irpose of this annex is to provide for 'the effective collection, control, and dissemination of emergency public information and for the minimization of confusion, misinformation,  !

and rumors during times of emergency. Long term public educational efforts related to hazard awareness are also outlined in this annex.

II. SITUATION AND ASSUMPTIONS A. Situation During periods of emergency, the public needs and generally )

desires detailed information regarding protective action to be I taken for minimizing loss of life and property. There are times, however, when disaster strikes without warning and the l public information system cannot react rapidly enough to E properly inform the public about the hazard. For this reason 5 it is important that prior to the occurrence of an emergency the public be made aware of potential hazards and the protective measures that can be employed. j J

B. Assumptions An effective program combining both education and emergency I information will significantly reduce disaster related i casualties and property damage. It is recognized, however, that people are generally unconcerned about hazardt until (

I affected despite educational programs. Thus, special emphasis '

must be placed on the effectiveness of the emergency information program.

III. CONCEPT OF OPERATIONS I A. General Emergency information efforts will focus on specific event-related information. This information will generally be of an instructional nature focusing on such things as warning, evacuation, and shelter. It is also important to keep the 1 public infcrmed of the general progress of events. Rumor ]

I control will be a major aspect of the informational program so as to control and reduce the flow of erroneous and misleading information to the public. Along with this will be the use of j i

l public feedback as a measure of the program's effectiveness.

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Education efforts will be directed toward increasing public l awareness about potential hszards and how people can deal with J them. All information and education efforts will relt heavily on the cooperation of commercial media organizations.

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3. Phases of Management

1. Mitigation

a. Hazard awareness programs

b. Coordination with media

-2. Preparedness

a. Public education programs

b. Prepare emergency information for release during i emergencies -

3. Response

a. Release public information

b. Coordinate rumor control

c. Senedule news conferences

4. Recovery

a. Provide public information

b. Compile record of events I

c. Assets ef festiveness of information and education 1 programs l IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITY 7ES A. Task Assignments I 1. Board of Selectmen i

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a. Appoint a Public Information Officer

2. Civil Defense Directer

a. Oversee an ongoing information and education program

b. Maintain a working relationship with the ruedia

3. Public Information Officer (PIO)

a. Direct all emergency public information efforts 1

b. Provide news releases for the media 1

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c. Check all print media for accuracy of reports

d. Maintain a recent record of events

-4. Media

a. Provide coverage of emergency management activities

b. Work with Civil Defense on educational programs V. DIRECTION AND CONTROL A. General j The Director is ultimately responsible for all education and information programs conducted by the Civil Defense Departmer.t.

The Public Information Program will be directed by the appointed PIO anc during an emergency, will operate from the EOC.

5. Educational Programs There are many activities involved in the educational programs.

The media is constantly provided with information on new developments affecting emergency management activities. Thus, much information reaches the public via television, radio, and I ' newspapers. Lectures and other presentations are often requested by various organizations, presenting another g opportunity for public education. Educational trochures and 5 ri1=3 are also distributee to the general public and organizations.

C. Public Information Programs Many of these activities are continuations of the educational

.3 programs-. Camera-ready copy and audio-visual tapes will be 5- kept at the EOC and distributed to the media as necessary. In addition, television and radio stations maintain a selection of public service announcements related to emergency preparations.

D. Emergency Public Information 3 3pecific emergency public information will be prepared in 3 advance of an emergency. It will be contingency based, that is specific to various hazards (ie. Hurricane Emergency Public Information). This information will only be provided to the I public during an emergency or when an emergency appears imminent. This information will be disseminated through the local media organizations outlined in Appendix 1 to this annex.

Special instructions for emergency personnel and other essential workers must be developed on a contingency basis as

, well. This information will be delivered by the PIO staf f to ,

each of the emergency service departments, as well as those l organizations outlined on page B-9, for dissemination.

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9/6/88 VI. ADMINISTRATION AND LOGISTICS A. Media. Organizations A list of tne media organizations that are primarily involved in local emergency management programs is found in Appendix 1.

B. Films and Publications Films and publications dealing with various aspects of

.g: emergency management are available from the Civil Defense

'E Director-C. Reports All Public Information releases as well as periodic situation reports should be provided to the Civil Defense Director.

I 'VII. PLAN DEVELOPMENT AND MAINTENANCE The Director will be responsible for the development and main-tenance.cf the entire education and information programs. Other persons or organizations specified in the annex will work with the

- Director as necessary.

VIII. LINE OF SUCCESSION

.I The line of succession for the Public Information Service will be as follows:

.E

~5 Civil Defense Public Information Officer Assistant Public Information Officer I IX. CRISIS AUGMENTATION I Should additional assistance be required during an emergency, a request to the Massachusetts Civil Defence Agency should be made.

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W 9/6/88 X. AUTHORITIES AND REFERENCES l

References lI A.

l

{ Christensen, Larry, 1979. Review of Mass Media Campaigns, j Boulder, Colorado: Natural llazards Research and Applications ,

Information Center, University of Colorado. )

l I' Davenport, Sally S and Penny Waterstone, 1979. Hazard' Awareness  !

Guidebook. Austin, Texas: Texas Coastal and Marine Council  !

'I'. Defense Civil Preparedness Agency, 1979. Guide for Increasing Local Government, Readiness During Periods of International i' Crisis, CPG, 1-7. Washington, D. C.

Federal Emergency Management Agency, 1979. Ideas for Conducting l Awareness Campaigns, MP-83. Washington, D. C. J

'I Regulska, Joanna, 1979. Public Awareness Programs for Natural i Hazards. Boulder, Colorado: Natural Hazards Research and -

Applications Information Center, University of Colorado. -

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APPENDICES i

Appendix 1.......................................... Media Organization I Appendix 2................................................ Media Access I Appendix 3. . . . . . . . . . . . . . . . . . . . . . . . . . . . A dd i t iona l R eq uir eme n t S ta t eme n t I  :

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9/6/88 [N APPENDIX 1 MEDIA ORGANIZATIONS I STATION STREET TOWN TELEPHONE

' RADIO:

WHAV 30 How St., P.O. Box 1490- Haverhill 374 4733 WBZ 1170 Soldiers F1d. Rd. Boston 787-7000 I. WRKO WCGY 3 Fenway Plaza 33 Franklin Street Bos ton Lawrence 236-6800 683-7171 WCEA 76 State Street Newburyport 462-6654 STATION STREET TOWN TELEPHONE TELEVISION:

.I WBZ CH 4 1170 Soldiers Field Boston 787-7000 .

'WCVB CH 5 5 TV Place Needham 449-0400  !

'E' WNEV CH 7 . 7 Bullfinch Place Boston 725-0777 E American Cable 27 Hill Street Newburyport '465-2230 NAME STREET TOWN TELEPHONE NEWSPAPERS:

W. Newbury News P. O. Box 778 W. Newbury 363-2297

.I Newbury Daily News Haverhill Gazet.e 23 Liberty St. Newburyport 447 West Lowell Ave. Haverhill 462-6666 374-0321 I

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APPENDZX 2 MEDIA ACCESS

.5 .

'I. . INTRODUCTION i

This plan recognizes and ackno" ledges the importance of providing the general public with adequi'.e information as rapidly as possible i I- in the event of a disascer to alleviate the natural anxiety of i

individuals for friends and loved ones who may or may not have been involved. The role of the news media in such a disaster is inva-I. luable to the agencies involved in disaster response by reducing inquiries from the public. Every effort should be made to cooperate with the news media in providing information and equal I act ?;

to the scene of response, within the bounds of safety and efficient operations, and in recognition of the rights of the news media to perform their proper function.  ;

11. PURPOSE The purpose of this uppendix is to establish general policy for I providing information to the public and equal access to certified representatives of legitimate news media during time of emergency.  ;

11I. CONCEPT OF OPERATIONS A. The following types of information shall be provided to the public as soon as possible in as much detail as possible.

1. Nature of disaster;

2. Location of disaster;

3. Time of disaster;

4. Number of casualties;

5. Identification, age, sex, address of casualties;

6. Nature and severity of injuries; I 7. Condition of casualties and where treated;

8. Agencies involved in response;

9. Scope of agency involvement.

B. While it is recognized that personnel involved in response to a disaster have certain responsibilities for the protection of life and property, and will be under varying degrees of mental I and physical stress, it is also recognized tha t certified repre-sentatives of the news media should be provided every oppor-tunity for equal access to the scene of a disaster response I activity and to interview personnel when it is consistent with safety and effective operation.

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. gi APPENDIX 3 PUBLIC INFORMATION SERVICE

,- ADDITIONAL REQUIREMENT STATEMENT A. PERSONNEL None identified to date

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3 None. identified'to date I .

C. ' EQ UIPMEN T

I- Nene 1eentiried to date i

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9/6/88- N ANNEX I RADIOLOGICAL PREPAREDNESS I I. PURPOSE I This annex provides for an effective radiological preparedness program dec1gned to measure and evaluate the release of Beta and Gamma radioactivity. Radioactive releases of this kind can be the result of terrorist detonation of nuclear devices, U. S. military accidents, accidental launch, a nuclear power plant accident, or a radioactive chemical spill.

II. SITUATION AND ASSUMPTIONS A. Situation It is possible that a terrorist act, military accident or l accidental launch could potentially affect any area of the country. Therefore, it is very important that a local I radiological protection system be developed in order to safeguard the lives of the citizens. ,

l B. Assumptions

' Proper development and execution of a radiological defense  !

program can significantly reduce the number of casualties which would otherwise-result from a nuclear detonation or accident.

To ensure proper operation of the radiological system, it must be assumed that adequate facil'. ties will be available to collect I and disseminate the necessary data, including weapons effects reports and meteorological ir. formation.

III. CONCEPT OF OPERATIONS I A. General I Activities include damage assessment and radiological monitoring which are conducted on a continuous basis. Radiological monitoring equipment will be provided to all public shelters in order to protect inhabitants by detecting radiation.

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.: B. Phases of. Management

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$. 1. Mitigation

a. Establishment .cf a radiological protection program I- b. Selection and training of a Radiological Protection Officer

2. Preparedness

a. ' Training of RADEF personnel

~

b. Maintenance and repair of monitoring equipment

c. Establish priorities for decontamination of facilities

d. Public education about radiological: hazards and protec-tive action

e. Acquisition of sufficient monitoring equipment

f. Develop a program for the crisis training of radiological monitors 1

3. Response.

i

a. Distribute radiological monitoring kits to prearranged 1:ca-tions

b. Public information on radiation safety 4 Recovery

a. Ground and aerial surveys

b. Decontamination procedures

c. Public information about radiation safety

d. Damage assessment IV. ORGANIZATIONAL AND ASSIGNMENT OF RESPONSIBILITIES A. Task Assignments

1. Civii Defensa Director

a. Coordinate all radiological activities I

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.b.

Estaolish a data analysis and damage assessment.capabi-lity f[_n. - '

,c.

Provide =onitoring equipment (through the Massachusetts Civil ~ Defense Agency)

d. Establish a comprehensive Radiological training program on a local level I e. Provide crisis period training for radiological monitors at the-ECC.

-2. Fire

a. Assist in decontamination activities

b. Assist in monitoring

3. Police Department i

a. Distribute monitoring kits

b. Assist in monitoring 4 Public Works

a. Assist in decontamination activities

5. Health Department

a. Inspect food and water supplies for contamination

6. Medical Services

a. Provide medical care for radiation related injuries V. DIRECTION AND CONTROL The Radiological Protection Officer is responsible for coordinating I all activities. He will be stationed at the EOC and will supervise plotting, damage assessment, and decontamination operations. All radiological monitors will report readings to the Radiological Protection Officer at the EOC.

VI. ADMINISTRATION AND LOOISTICS ,

A. Training i Radiological staff training programs are discussed in Annex K, Training. {

Crisis Training of monitors will be provided by the j Radiological Protection Officer and Civil Defense Director, j 4

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9/6/88 B. Rndiologicel Protection Equipnsnt

.g. All equipment is obtained from the Massachusetts Civil Defense E Agency wnich is responsible for maintenance and repair. Tne equipment is stored and distributed as outlined in Appendix 1.  !

C. Monitoring Procedures .

All monitoring will be performed in accordance with the Handbook for Radiological Monitors, SM 5.1.

D. Reports

'All Radiological Reports and Situation Reports s..ould all be made to the Civil Defense Director.

l- VII. PLAN DEVELOPMENT AND MAINTENANCE The Civil Defense Director will be responsible for working closely I with the. Radiological Protection Officer and support agencies in the development and maintenance of the radiological program.

VIII. LINE OF SUCCESSION The line of succession of the Radiological Preparedness Service will be as follow.3:

Radiological Protection Officer Assistant Radiological Protection Officer IX. CRISIS AUGMENTATION Should the Radiological Preparedness Service require augmentation I during an emergency, a request to the Massachusetts Civil Defense Agency should be made.

X. AUTHORITIES AND REFERENCES A. References I Defense Civil Preparedness Agency, 1978.

Preparedness, CPG 2-6.1. Washington, D.C.

Radiological Defense DCPA, 1977. Radiological Defense Manual, CPG 2-6.2. Washington, D. C.

Federal Emergency Management Agency, 1981. Guide for the Design and Development of a Local Radiological Deferise Support System.

I. Washington, D. C.

National Council on Radiation Protection and Measurements, ,

1974. Radiological Factors Affecting Decision-making in a ]

Nuclear Attack. Washington, D. C. j I

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f 7-1 APPENDICES I

g.

Appendix 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S t o ra g e a n d D i s t r i b u t i co o f Radiological Monitoring Equipment.

.s i

Appendix 2.............................. Additional Requirements Statement 1

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r' /OI 9/6/88 APPENDIX 1 STORAGE AND DISTRIBUTION OF RADIOLOGICAL MONITORING EQUIPMENT

, . l A. The buildings listed below warehouse the following types of Radiological Monitoring Equipment.

l Name Street Quantity, Type Civil' Defense' Building - 1 ea CDV-777; 1 ea CDV-77-1; 3 ea CDV-717 j

25 ea CDV-138; 50 ea CDV-730; 50 ea CDV-742 l

2 ea CDV-750 stored at M&C .

I I

B. If recommer.ded by the Massachusetts Civil Defense Agency, warehouse I radiological monitoring equipment should be distributed as follows:

1) One CDV-777-2 per facility listed in Annex L Appendix 6.

2) One CDV-777-1 per emergency vehicle (i.e police, fire, DPW).

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g /of ,

i APPENDIX-2 RADIOLOGICAL PREPAREDNESS ADDITIONAL REQUIREMENTS STATEMENT I

I g A. eeeSom m g none seentiried to eate t i i e. So,,mee l sone identiried to eate i

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ANNEX J DAMAGE ASSESSMENT I I. PURPOSE This annex describes procedures to be followed in the assessment Of camage resulting from a natural disaster or other major incident.

Guidelines for the restoration of public services and facilities are also presented.

II. SITUATION AND ASSUMPTIONS A. Situation Most hazardous events have the potential for causing extensive I ,

property damage. In the event that such damage occurs, a planned damage assessment procedure is essential for response and recovery operations. j t

5. Assumptions The timely and accurate assessment of damage to public and I

private property will be of vital concern to local officials following a disaster and will have great bearing upon the manner in which recovery is affected in the communi ty.,

III. CONCEPT OF OPERATIONS A. General Building codes and land use regulations can reduce much of tne structural damage which would otherwise result from a disaster.

Nevertheless, damage will usually occur and a fast and accurate ,

i I assessment of conditions is very useful in response operations.

In addition, an extensive damage assessment is a necessary part of most recovery programs at the state and federal levels.

B. Phases of Management

1. Mitigation I a. Develop and enforce adequate building codes

b. Develop and enforce adequate land use regulation

2. Prepardeness

a. Train personnel in damage assessment techniques

b. Maintain pre-disaster maps, photos, and other documents for damage assessment purposes.

c. List critical facilities requiring priority repairs if damaged

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IU 9/6/88 i

i l3. Response

a. Collect damage information

b. Compil'e damage assessment reports

4. Recovery

a. Summary damage assessment report

o. Identify unsafe. structures and prevent their use -i

c. .'Dnitor restora tion ac tivities

d. Review building codes and land use regulations for possible improvements ,

i IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Task Assignments

1. Civil Deferse Director

a. Oversee the camage assessment process. .

2. Planning Department

a. Responsible for compiling damage assessment data.

b. Provide engineering acvice for all aspects of emerger.cy management.

3. Public Works Department

a. Provide damage information.

-b. Repair public facilities in accordance with priority

.. restoration list.

4 Assessor

a. Provide damage assessn.ent for , t'iva te property.

.5- 5. Private Utility companies

a. Provide damage information to EOC concerning respective I operations.

b. Repair facilities in accordance with priority restoration lists.

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V. DIRECTION AND CONTFOL

a. General During e=ergency situations, the Civil Defense Director will operate from the EOC and will coordinate all damage assessment

.I' activities. (Summary reports will be forwarded to the MCDA Area I Headquarters. ) The Public Works Department will dispatch personnel to suriey the affected areas and report to I the Public Works personne; stationed at the EOC. Personnel from the Tax Assessors Office will report damage information to their staff position at the EOC. Information regarding private utility damages will be collected by a utilities representati.e and forwarded to the EOC. Damage information from other sources will be brougnt to the attention of the Public Works Department for further study. All significant damage 3' informa tion. will' be forwarded to the plotter and will be posted N in the EOC.

I Repairs on public facilities will begin as soon as possible.

Priority will be given to those facilities which are crucial te emergency-response operations, such as roads and bridges.

Local government resources will be relied upon for most work j with support from the state government. )

VI. ADMINISTRATION AND LOGISTICS A. Survey Teams Damage assessment survey teams will consist primarily of' local government employees. When necessary, private sector personnel I from .the fields of engineering, building trades, property assessment, and other related areas will be used to supplement i existing team members. When an operation such as a hazardous materials accident is in need of specialized assistance, appropriate personnel will also be added to the teams.

B. Records and Reports

1. Disaster Fact Sheet This will be completed by the Civil Defense Director. Its purpose is to provide general initial information concerning the disaster to appropriate officials.

2. Damage de.5essment Report I The Public Works, Tax Assessor, and Utilities personnel in the EOC will compile damage assessment reports.' The engi-neering staff will then compile these reports into a summary document using the form found in Appendix 2. This form will be forwarded to the Massachusetts Civil Defense Agency.

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C. . Release of. Assessment Information '(

l Private appraisers, insurance adjusters, and others may obtair. )

damage assessment reports.from the authorized coordinator with ti the consent of local authorities only. Such information will 1 be. limited to that necessary to assist-themLin expeciting tne.

adjustment of claims. _ Accurate information will be provided Oc the State EOC for necessary release to the Federal agencies in

~

a timely and effective manner. i JVII. PLAN DEVELOPMENT'AND MAINTENANCE The agencies specified in this annex are responsible 'for working with the Civil. Defense Director in the development and maintenance of this aspect of the comprehensive emergency management plan.

VIII. LINE OF SUCCESSION Tne-line of succession for~the Damage Assessment Service is as follows:

Civil Defense Director Operator _or Driver IX. CRISIS AUGMENTATION Should'adcitiona'l assistance be required during an emergency, a request should be made to the Massachusetts Civil Defense Agency.

X. REFERENCES 1 Defense Civil Preparedness Agency, 1976. Manual Damage Estimation System,. CPG 2-9.

Massachusetts Civil Defense Agency, 1982. "When Disaster Strikes".

APPENDICES 1

Appendix 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D i sa s t e r Fa c t Sh e e t Appendix 2............................ Damage Assessment Report I

Appendix 3. . . . . . . . . . . . . . . . . . . Addi tion &l Requirement Sta t eme n t l

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APPENDIX 1 DISASTER FACT' SHEET l

COMMUNITY:

DATE 0'F DISASTER:

.a TYPE OF DISASTER:

.g CHIEF EXECUTIVE OFFICER:

Telephone: (Work) (Home)

COMMUNITY'S DISASTER INFORMATION COORDINATOR:

. Telephone: (Work) (Home) 1 DIRECTOR, MCDA:

Telephone: (Work) (Home)

MCDA DISASTER ASSISTANCE COORDINATOR:

Telephone: (Work) (Home)

PRELIMINARY DAMAGE ESTIMATE NUMBER OF BUSINESSES: DAMAGED _ DESTROYED NUMBER OF RESIDENTIAL UNITS: DAMAGED DESTROYED NUMBER OF PUBLIC BUILDINGS: DAMAGED DESTROYED g ES11MA1ED MONE1ARY LOSS eUS1 ESS $ ,ES1DE,T1AL $

PUBLIC $ TOTAL $

g u I

l15 APPENDIX 1 (CON'T)

1. B'est estimate of injured, homeless, fatalities:

2. Type and extent of assistance required, if.known:

3 Additional remarks pertinent to situation:

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4

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I APPENDIX 2 ll6 I! -

DAMAGE ASSESSMENT REPORT

1) TYPE OF DISASTER:

2) INCIDENT DATE:

3) ESTIMATE OF DISASTER RELATED DAMAGES

1. DAMAGED # DESTROYED MONETARY LOSS BUSINESS:

- MANUFACTURING

- SERVICE

- RETAIL i

AGRICULTURAL RESIDENTIAL PUBLIC (State and Local)

4) EFFECT ON POPULATION  :

NUMBER OF HOMELESS:

NUMBER OF UNEMPLOYED (Due to Disaster): - 1 NUMBER OF PEOPLE EVACUATED:

NUMBER OF PEOPLE INJURED:

NUMBER OF PEOPLE KILLED:

)

DESCRIPTION OF AFFECTED POPULATION: URBAN RURAL INCOME LEVEL: LOWER _ MIDDLE UPPER l AVERAGE INCOME PER CAPITA:

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' APPENDIX 2 (CON'T) .i I

1

5) INDIVIDUAL AFFECTED BUSINESSES:

NAME ADDRESS CURRENT PHONE . LOSS INSCRANCE

.)

1. - 1 1

2. i

'3.

4 5.

.6. '

s 7.

S.

9 1

10.

11, 12.

13.

14 .

15

16. .

17.-

18.

f

' 19.

20.

)

F l 21, p 22. .

23 1

24 t 25.

J-8

//T I APPENDIX 2 (CON'T)

6) INDIVIDUAL AFFECTED RESIDENTIAL UNITS:

NAME ADDRESS CURRENT PHONE LOSS INSURANCE I '2.

3 4.

. 5.

6.

I .

7.

s 8.

9.

10.

11.

12.

13 14

)

' 15 . -

i 16.

17.

18.  !

I 19.-

20.

21.

22.

23.

24 l

.1 25. l

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LAPPENDIX 2L(CON'T):

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7)

? INDIVIDUAL AFFECTED AGRICULTURAL-UNITS::

, II..-, NAME' ADDRESS- CURRENT PHONE LOSS

-INSURANCE r1 . '

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L3

'4.. .

i, -

5.

7. ..

n 8.

9.

L- 10..

( 1. _1. ,

a c

3 g , _

.13.

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15

16. .

18.

1

19. ,

4

1. 20.

21 l j  ; \

y  :;'22. .

l 4

,23.

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APPENDIX 2 (CON'T)

{ 8)

INDIVIDUAL AFFECTED PUBLIC FACILITIES:

DAMAGE TO PUBLIC PROPERTY A. Debris Clearance B.. Protective Measures C. Road 3ystems D. Water' Control Facilities E. Public Building & Related Equipment F. Public Utilities G. Facilities Under Construction .

H. Private Non-Profit Facilities I. Other (not in above categories)

NAME ADDRESS CURRENT PHONE LOSS INSURANCE i 1.

s..

E 4.

5.

6.

7. l

8. i 9

j

10.  !

11.

l 12.

13. '

l 14 i

15.

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APPENDIX 2 (CON'T)

9) LOCAL RESPONSE:

-A local State of Emergency was declared at:

LOCAL RESOURCE. EXPENDED iE NUMBER OI PERSONNEL REGULAR TIME OVERTIME EQUIPMENT 5 Hours Cost Hours Cost Type Cost POLICE FIRE CIVIL DEFENSE ,

DPW OTHER

'1 '0 ) IMPACT STATEMENT:

Briefly describe the impact of this disaster on your

.I community. This should be a narrative description to document  :

a clear picture of the magnitude and severity of the disaster as reflected by losses or damages, effects on people, and the effect on the local government.

I The resultant hardships, economic and social consequences should also be addressed.

Finally, it should include the short and long term impact of this disaster on your community if federal disaster assistance is not provided. (Complete on plain white paper & attach)

I 11) Attach a map of the affected area. A planning department .

map or assessors map is normally suitable.

12)- Attach Before and After photo's of the affected areas.

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. APPENDIX 3- '*

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DAMAGE ASSESSMENT'.  !

p, LADDITIONAL REQUIREMENTS STATEMENT

-.-3.-

4. ,

J '

fA.: PERSONNEL M;

e

'None: identified to-date h

i K B .- SUPPLIES-1

l. ' , Non'e liden t ified : to. da t e .

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.-None; identified to date-Il L{

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9/6/88 93 1

4 ANNEX K

{

TRAINING i

I. MIL 9 ION The purposa of this annex is to outline procedures for providing emergency preparedness and operations training for EOC staff 1 members, emergency services personnel, other governmental i agencies, and essential volunteers.

II. SITUATION AND ASSUMPTIONS A. Situation i Disasters and/or emergency situatiens by any origin will subject citizens to undue hardships. The disaster would be

) compounded by , th e fa c t that a lack of trained personnel would seriously handicap preparation, response and recovery.

5. Assumption Effective training programs which are scheduled on a regular basis, and which encompass the areas of specialized skill 1

i requirements, will generate skills necessary to implement effective operations. Increased readiness training during a tension period will provide the emergency forces capable of translating workable p]ans into essential actions.

III. CONCEPT OF OPERATIONS 1

i A. General The type and degree of training will vary with the task (s) a person is assigned to do within the total system cf  !

preparation, response and recovery. The section whien follows will detail the training responsibilities and the ultimate role training personnel can be expected to fill.

B. Phases of Management a

1. Mitigation

a. Establish policies pertaining to the training of

( individuals, groups and functional teams in disaster and 1-emergency subjects, skill and techniques.

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9/6/88 ,.

b. Arrange for qualified instructors, equipment and related g -

material for training i icident to preparation, response,

' survival and recovery.

3

c. Maintain current lists of training aids (flims, visual aids, etc.) and training literature available.

2. Preparedness

- e a. Develop an adequa te supply of- training aids, instructors  :

and functional support teams for increased readiness training.

}

l b. Develop a cadre of additional instructors available from the State and Federal Government agencies to conduct, or H

}

l , assist in conducting, all phases of training.

3. Recovery  !

a. Relez.ae unnecessary person'1e1 and begin to implement long, term recovery training as necessary.-

IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Task Assignments

1. Civil Defense Director Responsible for overall supervision, training, briefing

'i. .

staff and department heads and reviewing priority training lists.

b 2. Public Informa tion Officer Train EOC staff and department heads on the coordinates public information procedure, Annex H.

5' 3. Law Enforcement l I

Train Law Enforcement personnel on communications network, EOC, staffing, plans and procedures outlined in Annex 5. )

1

4. Fire Service I

I Train Fire Department personnel in warning devices, j l

communications net, plans and procedures outlined in Annex l

I 5

l 1

I

9/6/88 I Vo" DIRECTION AND; CONTROL To assure. maximum effective emergency operations, there will be a-continuous and emergency.

of a-large' scale detailed training program which . covers all aspects organized-into four. groups as.shownThe implementation below: of training is

[

A. Executive Group This. group consists of the Board of Selectmen, the Civil Defense Director, and the Deputy Director. This group.is responsible-'for all decision making and ~ training.

L E.' Operations Group The operations assignees and' their field staff make up this group which is responsible for carrying out training for response activities.

.C. Communications Group The Communications Officer directs all training activities conducted by the communications assignees.

D. Administrative Group

'The Administrative. Officer. supervises the training for this L

group which includes the EOC support staff.

VI. ADMINISTRATION'AND LOGISTICS A. Emergency Operations Center 1

Detailed EOC operations information for training purposes is Efound in. Annex A.

B. Training Materials '

p

. Training materials, which include ~but are not limited to medical self help, individual survival, rescue skills and

. techniques, fire service, law and order training, in4usprial 'l civil defense, . shelter development, radiological monitoring, increased readiness, radiological defense and control of communicable diseases are kept on hand' at the EOC. Additional g aids will be gathered as they become available. i i

C. Reports i

A report o' current status of the training service should periodica*.ly be made to the Civil Defense Director. A report of proposed or scheduled training should be made to the Civil i

Defense of Director the fiscal . year.by each service coordinator at the beginning i l

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VII; / PLAN DEVELOPMENT.AND MAINTENANCE

~ O(.

The Director' will be' responsible for the ' contents of this ' Annex.

and for. Its maintenance. All- EOC- staff wil,1 be L responsible ~ for being familiar' wi th'..its con tents.

VIII. LINE.0F SUCCESSION The line of succession-for.the Training Service will'be as j follows:

-j j

Civil Defense Director  !

Deputy Civil.. Defense Director.

l 1

'IX . CRISIS . A UGMEN TATION l

q

'Should addition'al: assistance.be required during an emergency, a i-request should be made.to the Massachusetts Civil Defense Agency.  :

q VIII.. REFERENCES j

Defense Civil-Preparedness Agency; 1979, Guide for Increasing-Local Government Civil. Defense Readiness During Periods of f International' Crisis, CPG-1-7.. Washington, D.C.

4 L

Federal Emergency-Management Agency.

. Training Programs. National EmergencyCurrent Year EMI Resident Training Center. 3 j

Emittsburg, MD.

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APPENDIX 1

TRAINING l

t ADDITIONAL REQUIREMENTS . STATEMENT l A. PERSONNEL None identified to date 13 ,

B. SUPPLIES

. None identified to date

~

1 I C. EQ UIPMEN T i

I- None identified to date

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9/6/80 ANNEX L SHELTER .

I. -MISSION This annex describes the provision of shelter,'both public and private, to be used during a natural disaster and-technological disaster.

II. SITUATION AND ASSUMPTIONS A. Situation There are many emergency situations for.which shelter would.be required in West Newoury. Shelters might be used during floods, hurricanes, hazardous materials accidents or fires.

B. Assumptions The Local Red Cross. Chapter will open public shelters'during periods of emergency. Those persons not using public shelters wil'.

take refuge in their -homes or other private shelter areas. The use of- shelters will substantially reduce the number of. casualties resulting from a disaster situation.

III. CONCEPT OF OPERATIONS A. General Shelter protection reliance cannot be placed entirely on any single means. A - balanced combination of several methods are utilized in a'!

comprehensive-shelter program,in West Newbury.  !

L When practical, public schools will be used as shelters. The primary mode of transportation will be a family's private vehicle.

Alternate transportation will be provided when necessary. The following factors should be considered when choosing shelters for various disasters.

1. Hurricane shelter utilization - consider elevation criteria, i

surrounding topography and structural integrity. ~

4

2. Chemical and . biological hazard ' shelters - consider location of hazard, wind direction, duration of the hazard and the fact that <

f there are no special C&B shelters available in the community. )

3. Hazardous materials explosion shelter - consider evacuation of an area within a 2,000 foot radius of the incident site and additional area if required. Shelters outside this area should be utilized.

L

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4 Other. incidents will consider the sh .tering need.as it arises.

B. Phases of Management

- 1. Mitigation

a. Encouragement of shelter considerations l'n architectural design, especially in buildings built with public. funds,

b. Buildings should be constructed to withstand a number of hazards.

2. Preparedness

a. Identification of suitable shelters for various hazards

b. 0btain cooperation of building owners for use of shelte'.a space

c. Pre-crisis marking of shelters where and when feasible

d. Training of shelter managers i

e. Preparation of shelter management kits

.g g' f. Stockpiling of certain shelter supplies

g. Plan for upgrading public shelters

h. Public education regarding shelters and their use

3. Flesponse

a. Oper. and staff. shelters as needed

b. Distribute shelter kits and supplies

c. Complete shelter stocking

d. Crisis marking of shelters

e. Upgrade. shelters if necessary

f. Public information activities

g. Maintain communications between shelters and EOC

h. Distribute shelter management guidance to various shelters I

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/30 1 4.~RGeovery 1

a. . Keep shelters operational until emergency is feasible

b. Deactivate unnecessary shelt6rs

.IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Task Assignments .

1. Civil Defense Directo.-

I a. Gordinate development of a complete shelter program in conjunct'.on with Red Cross.

5. Responsible for all shelter activities,

c. Ensure shelters are periodically surveyed by Public Works.

d. Proper marking of shelters.

e. Training of shelter managers during a crisis or increased readiness period. ~'

f. Ensure provision of shelter management kits and certain supplies through the Resource Management Service.

I. g. Activation and deactivation of shelters as needed.

2. American Red Cross

a. Staff and operate shelters.

b. Provide individual assistance, j

c. ;osure effective utilization of all necessary shelters.

3. Salvation Army and other private organizations.

a. Support for shelter operations, particularly feeding.

4. Lau Enforcement

a. Provide security and law enforcement for shelters.

b. Provide alternate communications for shelter operations.

c. Deliver shelter management kits.

5. Public Works

a. Upgrade sh'elters as directed by Civil Defense Director.

. a b. Inspect structural capabilities of buildings designated as iE 1

shelters.

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'9/6/88 V. DIRECTION AND CONTROL

'All shelter activities will be coordinated through the Red Cross Representative in the EOC. Shelter managers will be responsible for the o.peration of their individual shelters.

VI. ' ADMINISTRATION AND LOGISTICS A. Shelter Management Shelters will be operated in accordance with the Shelter Management Handbook. Shelter management training will be provided on a regular basis.

B. Records and Reports Shelter Registration Form (Appendix 2)

C. Communications I The primary communications link between shelters and the EOC will be telephone. In the event telephones cannot be used or are overloaded, the law enforcement personnel assigned to the shelters I will provide radio assistance. Where possible, amateur radio operators will provide additional radio support.

D. Shelter Stocking I Shelters will be stocked with appropriate supplies immediately prior to their activation.

l i

Necessary supplies will be obtained by shelter staff under the direction of the Civil Defense Director. <

In many cases, the Red Cross will provide food and other services.

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I VII. LINE OF SUCCESSION l

The line of succession for Shelter Services will be as follows:

Local Red Cross Represer.tative (Newburyport Chapter)

Assistant Red Cross Representative (Newburyport Chapter)

VIII. CRISIS AUGMENTATION See Page F-5,Section X

'IX. AUTHORITIES AND REFERENCES A. References Defense Civil Preparedness Agency, 1979. Shelter Stocking, CPG 1-19B. Washington, D. C.

DCPA, 1978. Architectural Design Technology, TR 86. Washington, D. C.

DCPA, 1978. Guidance for the Development of an Emergency Fallout Shelter Stocking Plan, CPG 1-19. Washington, D.C.

.I- Federal Emergency Management Agency, 1981. Shelter Management Handbook, P & P-8.

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~ APPENDICES

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f i ,-

Appendix 1................... .

............... Community. Shelter Plan.

! Appendix.2............................... Shelter Registration Form' l

A ppend ix 3. . . . . . . . . . . . . . . . . . . . . . Map of 'Recep tion 'and- Care Cen ters

.Ap'pendix14....................... Additional Requirements Statement L .

Appendix:5.............................. Crisis Marking'of Shelters

' ~

, . Appendix L 6 . . '. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S h e 1 t e r ' L i s t i n g -

Appendix 7................................

Fallout Shelter Stocking l-e 3

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-(

4E i

L-6 4

--_-_-_L--_._:_._l______._-__'---------_------__---

I APPENDIX 1 mj I, COMMUNITY SHELTER PLANS WEST NEWBURY  !

I.-

l The shelter (s) listed below are only for those people in the com-munity without home basements or in an apartment building without a basement or marked shelter area.

l AREA SHELTER-NAME & ADDRESS Capacity

{

I. Entire Town Dr. John C. Page school 694 Main St.

1500 I  !

g 1 4

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1 I

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I L-7 1

I I --_

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L

/359 APPENDIX 2 .

SHELTER REGISTR ATI0f1 Fultti .

r.

'Last Name Phone

'Home Address I: Fam)1y Memoers Work Sec. ::

I Living At Address

trst Name) Relation Age Sex Disability Skills or assigned Occupation in Shelter

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'I Immediate Family Members Not in this Shelter l 6~.

Presumed Wher e a cott .s l l-Relati !

Remarks:

a (Use back if necessary)

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/37 I 9/6/88 ANNEX L

)

APPENDIX 4 I ADDITIONAL REQUIREMENTS STATEMENT I, l

PERSONNEL

~

It is anticipated that reception and care service officials will have.  !

to draw from the employees of the West Newbury school system to serve as core staff and shelter managers. The residents and relocated I- population will be needed to fill other positions.

Reception & Care Staff

• Facili ty Sta ff *

• i 7 60 I

• Two Staff members and one clerk per 1000 residents

• • Two Staff members per shelter plus one staff member per 100 relocatees I SUPPLIE.S None identified to date I EQUIPMENT I None identified to date I

I I

L-10 1

APPENDfX 5 I CRfSIS MARKING OF SHELTERS I

I. PURPOSE Some building owners are reluctant to identify their facilities I as shelters under normal coaditions. It is anticipated, however, that in time of emergency, facilit.ies not already identified will t.e marked for tf e during the emergency period to provide protec-tion from disa.. er hazards for the greatest number of the people.

Under this premise, the procedures which follow shall apply.

II. PROCEDURES A. Only buildings previously surveyed and approved will be iden-tified as shelters.

B. Signs identifying the building as a shelter will be posted in such a' manner as to provide good visibility to the public. ,

Generally, this is.near or over the principal entrance door.

C. Only those shelters necessary for protection from the hazards should be marked and utilized.

III. RESPONSIBILITIES I The Civil Defense Director shall be responsible for crisis marking all buildings designated as shelters.

I I

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I L-11 I

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L___________________. ._

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! i APPENDIX 6  ;

, , SHELTER LISTING l WEST NEWBURY

.)

.]

'l

, !;- . CAPACITY <

SHELTER NAME LOCATION FEEDING SHELTER i Dr. John C. Page School 694 Main St. Yes 1500 1

Congregate Care Toweys Dr. Page School No 6-8 Administration Building 694 Main St.

Pentucket Pagional H.S. Main St. Yes 4000 St. Ann's Church Main St. Yes 400 All Saints Church Main St. 'ie s 200 West Newbury Cong. Church Main St. Yes 600 Town Cffice Building Main St. Yes 300 I

I I

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I

+ Reception and Care Center I

I L-12 I -

APPENDZX 7 ' /YO ~

SHELTER STOCK 2NG I '

I. INTRODUCTION Public shelter supplies furnished by the Federal Government in the early 1960's have exceeded their shelf life and are no longer considered usaUle.

There fore , in accordance with direc-tives issued in 1976, removed and disposed of.

supplies in local sheltera have been j As a result, shelterees must provide their own practical. food and supplies, supplemented by other sources when  ;

{

II. PROCEDURE .

E' Shelter stocking conditions will vary according to the prevailing situation. These include: '

[ 1 Increased Readiness Stocking - During a period prior to a E disaster striking (i.e., slowly developing hazards such as j hurricanes), crisis stocking of shelters from commercial or other sources will start. 1

2. Expedient Stocking - This is the type of situation caused by a k quick striking hazard, such as a tornado, where little or no I warning is provided. In such a case, every effort will be made to complete shelter stocking as soon as possible. In addition, instructions to the general public will include bringing available supplies from home.  ;

(

III. PLANNING FOR SHELTER HABITATION }

I A.

Movement of the general public to shelters will require advance planning for stocking which falls into two basic cate-

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l j

gories. These include: 4 1 Special Planning

]

I a. The Civil Defense Director will obtain and stock the EOC with many special items needed by the EOC staff and for special purposes. These include:

I $[1)Radiologicalinstrumentsbeyond those already on hand, if the type of disaster warrants it. )

2) Porta-Mobile and other types of transceivers for

. shelter radio communications i L-13 o

l o

_ ----- - _ -- _ o

(3) Durable plastic bags and containces such as bucketa, 5-10' gallon cans, barrels, etc. to store water and e

I 'to ensure sanitary storage and disposal of human waste, garbage and trash (4) Flashlights and extr: ba t teries (5) Fire extinguishers (6) Extra bedding'and cots

b. Many of these same items can be pre-positioned in designated shelterJ to help make the shelter more com-fortable and livable.

2. Life Support Planning

a. Shelter stocking from local sources will include the following vital life support needs:

(?) Water (2) Food (3) Sanitation equipment and supplies (4) Medical supplies (5) Sleeping supplies B. Procedures regarding both categories are as follows:

1 Special Items

a. Radiological instruments stored in warehousing areas, as well as extras obtained, will be distributed to designated shelters if necessary.

I b. Porta-Mobile and other radio transceivers will be distributed to designated reporting stations and I

1 designated shelters.

c. Plas tic bags, storage containers, flashlights, bedding

. and other special items destined for the EOC will be I Dquisitioned in the early stages of the emergency Mbuild-up.

),F

d. These same basic items, which would be destined for shelters, will be grouped with the items needed for i vital life support and will be requisitioned at the same time as a matter of expediency.

L-14 I

I

2. Life' Support Toca /@ C

a. Water - The minimum amount of water required during e shelter habitation is 31 gallons for each identified shelter space. Long term storage presents many problems; therefore, the Civil Defense Director, in pre-stocking during an emergency build-up, will requisition on a priority basis the following items:

(1) Durable plastic bags of various sizes for. use as liners to hold water within buckets, 5-30 gallon containers (trash / garbage cans), barrels, etc.

These items can be found in grocery, hardware and department stores, floral nurseries, feed stores, and others.

(2) Carden hoses for filling water containers, along I with hand trucks or dollies to transport tile con-tainers. These items can be found in the same loca-tions as plastic bags and containers.

I (3) Chlorination is recommended for disinfection of either a small or large volume of water. Household bleaches can be used effectively and are available

.in most locations. Normally, clear water can be disinfected by adding i teaspoon household bleach to five gallons, or one quart to 1500 gallons. The dosage would be doubled for cloudy wa ter.- Water I purification tablets also may be used and can be found in pharmacies and sporting goods stores.

I b. Food - The Civil Defense Director, in selecting i m from local sources, should take into consideration the unlikelihood that cooking facilities will be available.

i l

For this reason, canned goods, crackers, whole grain cereals and juices should be priority items as they are easy to transport, store and prepare, h (1) Frozen food I'tems are highly perishable and should I E be avoided unless they can be consumed within the first day or two of shelter habitation. The same requirement applies to dairy products and other I items which require refrigeration.

,{2) Other food items which should be avoided are those

)

I i{h y

high in protein and fat. Such foods can kidney irritation or constipation unleas amounts of water are available (at least result in large eight l- glasses per person per day).

(3) Alcoholic beverages or other items having an alcoho-

. lic content cannot be classified as food, and under l no circumstances should these items be requisi-I tioned.

t L-15 1

c. Sanitatien Supplies. Th3. hcalth and well-baing of sholtor .

I- occupants Will dopsnd on extrcne cars.boing given to tho cloanlinsss'of tha sholter facility. Maintaining adequate i

sanitation standards will- be a major problem if normal l water ' supplies are not available. Regular restroom facili-ties, as an example, cannot be used if water is not available.

Annecessity, alternative facility and method of disposing 3

j waste must, of I be devised. This can be accomplished with drums or garbage cans fitted with plastic liners which can then be sealed and stored for disposal after the shelter stay. Other sanitation items available in most locations include:  ;

1 (1) l Household disinfectants boats and recreation and/or vehicle other chemicals holding tanks. used in (2) Air freshener sprays. .

(3) Brooms, spray cleaners, packaged towels, and toilet 1 I tissue.

{

r (4) Mops and buckets if an adequate supply of water is 5 (5) Rubbing alcohol and other similar products are good for personal hygiene. -

(6) Baby diapers, sanitary napkins, cosmetics and other personal items must be brought to the shelter by those.

persons using them.

d. Medical Supplies. First-aid kits and an extra supply of band-aids and antiseptics should be priority items; so I should medicines to' treat headaches, diarrhea, constipa-tion, and respiratory symptoms. The chronically ill should be advised to bring their own medicines.

I (1) Medical personnel assigned to the shelters and the Emergency Medical Service Liaison at the EOC will advise the Shelter Officer in requisitioning additional supplies of a more specific nature.

(2) Under no circumstances should' narcotics be requisi-tioned for shelter use.

e. Miscellaneous Items. There are numerous items which fall i Apis category, all of which can help make shelter IJving I

.v

' comfortable. These include:

k,9 Bedding, sleeping bags, cots, eating utensils, extra I clothing for cleanliness and warmth, reading material and musical instruments, transistor radios and extrc batterles.

ld5 (2) Hand tc>ols rre helpful in case of minor repairs or need to construct some special item.

I (3) Shelterees will be instructed to bring these and other items through public announcements before and during movement to shelter.

L-16 l .

//ANI i

9/6/88 ANNEX M

[ EVACUATION I. PUPPOSE Inis annex was developed in order to provide' for an orderly and coordinated evacuation of the population (or any segment of) of West Newbury should the need arise.

II. SITUATION AND ASSUMPTIONS A. Situation There are several emergency situations which might require an evacuation of part of or all of West Newbury. Small scale, localized evacuations might be needed as a result of a flood, hazardous materials accident, major fire, or transportation accident. Mass evacuation couic be required in the event of an terrorist threat or a hurricane.

B. Assumptions

?

It is assumed that the public will both receive and understand africial information related to evacuation. The public will act i r.

i its own interest and evacuate dangerous areas when advised to do so by local government authorities.

III. CONCEPT OF OPERATIONS A. General I

There are several factors which must be considered when planning for evacuation. Among these are the characteristics of the hazard I

i tsel f. Magnitude, intensity, spread of onset, and duration are all significant elements to be considered. They will determine the number of people to be evacuated and the time and distance of travel necessary to ensure safety.

Another important facet is the availability of evacuation routes, their capacities, and their vulnerability to the hazard. Mode of trangge,rt is also very significant and provisions must be made for I those persons unable to supply their own transportation.

If a nearby community were affected by a major disaster, a hurricane for instance, it is possible that West Newbury might be called upon to act as veception area for evacuees.

I i

The primary means of transportation during evacuation is private automobile.

transported by bus.

Individuals without access to an automobile will be

)

M-1

lWm 9/6/88 i i

B. Phases of Management 1.. Mitigation Identification of areas potentially in. need of evacuation (i.e. ,  ;

flood plains, areas near hazardous materials, etc.)

i

2. Preparedness

a. Identification of population ' groups requiring special assistance during evacuation (i.e., senior citizens, handicapped, etc.)

b. Plan evacuation routes taking traffic capacities and deteriorating conditions into account

c. Public education about e acuation procedures

3. Response

a. Initiation of evacuation orders when necessary

b. Traffic and perimeter control as needed

c. Evacuation of elderly and handicapped

d. Public information activities

e. Police protection for evacuated areas

f. Designate reception areas if necessary

4 Recovery

a. Initiate return where possible

b. Traffic control

c. Public information activities IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Tas 'gnments i

1. $1. Defense . Director

(. a. Development of evacuation plans

b. Coordination of evacuation effort

(

b c. Public information and education

d. Responsible for coordinating use of all public transportation.

2

]fh 2 9/6/88

2. Law Enforcement

a. Assist in evacuation

b. Property protection in evacuated areas

c. Law and order

3. School Systems

a. Provide buses for evacts , ion if required

b. Establish Reception Center (Shelter) if required V. DIRECTION AND CONTROL A. General The Board of Selectmen, acting through the Civil Defense Director, is the overall authority for the evacuation effort.

All activities will be coordinated through the EOC which will serve as the source of all direction and control. Large scale evacuations involving two or more communities will be coordinated and controlled by the Massachusetts Civil Defense Agency.

B. Hazardous Materials Incident Evacuation of an area within a 2,000 foot radius of the incident site could be effected immediately by law enforcement officers upon the recommendation of the on-scene commander. The routes of evacuation and staging areas for the evacuees will be determined by the senior law enforcement officer from the affected area at the forward command post, with the assistance of the on-scene commander. Once a 2,000 foot radius area from the incident site has been evacuated, law enforcement officials will stand ready to evacuate additional areas if required. Tne necessity for additional evacuation will be determined by the lj on-scene commander and effectuated by orders from the law p enforcement officer in charge at forward command post. It is imperative to coordinate evacuation procedures with the liaison g pers 1 at the forward command post to ensure the safety of 5 1**

"i ro*='at orricar= *ad 'v=cu" =-

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/ t/7- 0 1

9/6/88

. When evacuation of an area. takes place, Civil Defense will' be alerted so that the necessary services can be activated and coordinated.- Due to the specialized nature of hazardous materials response, a contingency plan has been developed and is included in this plan as Annex N.

C. Localized Evacuation j All small scale evacuations will be coordinated through the Civil Defense Director at the EOC. Law enforcement personnel will have the primary responsibility for on-scene control. j L D. Evacuation Routes The primary evacuation routes out of West Newbury are indicated in Appendix 1 to this annex.

E. Resource Relocation' If residents of West Newbury are to be evacuated, corresponding host areas will, in all likelihood, have a lack of adequate resources to support evacuees. For this reason, the West Newbury Superintendent of Highways will arrange to transport essential consumer goods (i.e., food, medicine, fuel) to the host area (s) utilizing existing transportation vehicles. The Superintendent of Highways will coordinate this effort with the host area's resource management chief to identify staging areas and warehouses.

I VI. CONTINUITY OF GOVERNMENT Should evacuees be relocated outside West Newbury, the Board of Selectmen will appoint one or more representatives to act as liaison between West Newbury and the reception community government. The evacuees will be subject to the laws of the reception community for the duration of their stay.

)

VII. LINE OF SUCCESSION j The .line of succession for having authority to coordinate evacuation is as follows:

me Civ fense Director b Dep ' Civil Defense Director A

VIII. CRISIS'ADOMENTATION This annex does not require a provision for Crisis Augmentation as it describes a protection action rather than a function.

l i

M-4

/N 9/6/88 APPENDICES r

i Appendix 1.................................. Traffic Control Points and Primary Evacuation Routes Appendix 2............................... Institutionalized Persons List Appendix 3.............................. Alternate Transportation System f Appendix 4............................. Additional Requirement Statement Appendix 5.................... . . . . . . . . . Traffic Control Point Locations l

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/4I P NTS EVACUATION ROUTE L \

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9/6/88 ANNEX M APPENDIX 2 INSTITUTIONALIZED PERSONS The following facilities contain persons who are

)

institutionalized and require specialized care during evacuation anct sheltering.

! Facility Street Type # of Persons Police Station Main Street 3 cell lockup 3

) '

l See also Health Facility Listings on Page E 8 All of these facilities have emergency evacuation plans. The actual relocation site for Health facilities will be determined by each hospital in conjunction with the area Hospital

). Association Council. These sites will be determined based on the nature of the hazard. Plans for Prison facilities are presently der development.

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f M-7

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/f/ =!

li 9/6/88 ANNEX M APPENDIX 3 I ALTERNATE TRANSPORTATION SYSTEM In the event of a total evacuation, it is estimated that 3,350 l

residents of West Newbury have access to private automobiles. The remaining people without access to automobiles should' proceed to I their nearest public school where they will be evacuated by bus. l N Est. # of f of Buses 3 Facili, ties Street Evacuecs Allocated Source i

Individual Pickup from EOC.

I j l

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7, 15 8

.s ANNEX M APPENDIX 4

! ADDITIONAL REQUIREMENTS STATEMENT A. PERSONNEL L

None identified to date f

a B. SUPPLIES

)

None identified to date 1

b C. EQUIPMEN T None i ified to date L

6' he, M-9 1

/551l g

ANNEX H l 1

APPENDIX 5 TRAFFIC CONTROL POINTS LOCATIONS I

3 MAP ,

REFERENCE f LOCATION l

g. 1

1. Rt. 113 9 Begional School

2. Rt. 113 9 Fage school complex

3. Rt. 113 9 Newburyport Town line E ,

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E I

(5M ANNEX N HAZ ARDOUS MATERIALS I. PURPOSE The purpose of this Annex is to identify and remove the threat to public health and safety which may result from an accident or release to the environment involving hazardous materials. The resources of industry, local, state or federal government, separa-tely or in combination, may be required to cope with the situation, dependent on the magnitude, nature and area threatened by a hazardous materials incident.

II. SITUATION AND ASSUMPTIONS A. Situation Hazardous materials are commonly used,, stored, transported and/or produced in West Newbury hence it is reasonable to assume that hazardous materials accidents or releases may occur as the result of natural disasters; human error or accident.

B. Assumptions Disasters involving hazardous materials are usually confined to a localized area and action should be taken to contain the effect as promptly as possible. Rapid communication channels must be utilized to inform responsible officials of the need for emergency response.

III. CONCEPT OF LPERATIONS A. General

1. It is the responsibility of the individual responsible for the spill, accident, release or incident to notify the proper authority. While it is recognizd that in cases where accidents involve highway mishaps, the general rule of thumb ,

is the notification usually goes from the trucker to the fire department. This notification in no way absolves the spiller from his responsibility to notify various agencies.

~

2. Up4 rectification by a spiller, shipper or other releaser of a Mident, the persons at the scene should isolate the area and$guait the arrival of the Fire Department. The Fire DeptPtuent will utilize the Incident Command System of on-I' scene management, and perform such actions necessary to mitigate the incident. Cleanup should not be attempted until the arrival of DEQE or its cleanup contractor unless the time delay would effect public safety. Other responders should only conduct such operations as they are trained to accomplish.

N-1 I

I

' 3. Tho-local fire dispatch shall notify tho individuals end agencies listed.

as indicated in Appendir 2, and in the order i 4

In all cases DEQE, and Mass Civil Defense will be '

notified of the incident.

4. Local government officials should attempt to control the situation within the bounds of safety, and utilizing the Incident Command System, make appropriate decisions, with technical acrise from DEQE, MCDA, .DPH, and other tech-nically qualified agencies.

The on-scene decisions rest with official.

the Fire Chief, or when present, the senior elected i

5. When multiple state agencies are involved, Civil Defense will act as the coordination agency for all.such agencies.

{

B. Phases of Management

1. Hitigation 1

a. Hazard Analysis ,

(1) Location of hazards (2) Identification of transportation routes (3) Determination of Environmental impact

b. Zoning / Land use controls

c. Building codes

d. Inspection procedures

2. Preparedness

a. Public information/ education

b. Training emergency personnel

c. Identification of resources (1) People '

(2) Equipment (3) Supplies

~s (a) Counter-agents 4$0 (b) Antidotes d.hrocedures (1) Response plans

( 2) SOP's (3) Annual Exercise

3. Response The following procedures will be implemented for all hazar-dous materials incidente:

N-2

a. Protect Exposurn -

I

• Stny upwind'ond upgrado 8D0 NOT assuno thnt gases or vapors 8D0.NOT walk into, inhale, are harmless because of lack of smell.

y or touch the spilled material.

• Keep unauthorized personnel away from

• Eliminate all ignition sources

( fla r e s , engines, smoking i

• Be aware that specified protective materials, electrical sparks). clothing and/or breathing apparatus L

• Stay clear of the enas of tanks '

> and points of rupture,

b. Notify the Fire Department Headquarters and advise them of the situation. )

c. Identify the Hazard

)

• Look for a placard, identifying the general type of hazard the materials present, on all surfaces of the container or vehicle involved in the incident.

s

• In addition, a 4-digit number identifying the chemical may be l displayed either on the placard itself or on a separate orange panel.

k ' Consult DOT'r 1987 Emergency Response Guidebook (DOT P 5800.2) to determine what chemical the ID Number represents, the hazards ,

associated with it and the appropriate response actions.

j 'If possible, consult che driver and/or shipping papers to verify the chemical's identity and ascertain the quantities of chemical (s) in the containers or vehicle.

d. Notify Authorities

• Please Notify the following agencies as soon as possible (the party

) responsible for the incident is required by Icw to make these notifications):

1) Local Fire Department Headquarters

2) Massachusetts Department of Environmental Quality Engineering

• Northeast / Metropolitan Boston Regional Office

) Days (8: 45 a.m. - 5:00 p.m.) (617) 935-2160 or (617) 727-5194 Nights Weekends, Holidays

~

(617) 566-4500 (State Police.Public Safety Number)

3) Nation ponse Center (600) 424-8802

• Be prepar supply the information listed on the "Information

(

1 Checklist Incident Information Form."

e. Contain Material

• 0btain expert advice from government authorities and the shipper, concerning proper procedures for containment and level of protective clothing necessary.

)

l *For additional technical advice, call CHEMTREC .(800-424-9300) and consult DOT's 1987 Emergency Response Guidebook.

h *D0 NOT use water to control an incident unless specifically recom-mended for that chemical.

N-3 b

IS%;

h

f. Establish a tenporary command post, cdviso firo dispatch of tho location, or use soda fora of easily recognizable signal on tna vehicle antenna. The CP will be commanded by the senior fire officer on scene, entitled The Incident Commander. At a location L closer to the scene an other command post may be established, for the senior fire officer to effectively combat the fire, or situation. This location is off limits to personnel except those trained and qualified to be in a potential hazard area.

l

g. l The Incident Commander will designate someone to take charge of  !

l Communications, Media, Resources (less fire apparatus), Assembly

( Area commander (fire apparatus), Triage and Medical Services,

h. When it is determined that an evacuation is necessary, the police and civil defense will operate in coordination, opening shelters, moving assistance. citizens, establishing traffic control, and requesting The evacuation will follow the general rules indicated in Annex M, but under the specifics indicated in the appropriate Tab in this Annex.

1. Establish as soon as possible a security area around the scene and ensure entry is prohibited to all persons, not expressly cleared by the Incident Commander.

j.

Designate a Media Assembly Area: the location dedicated for media

( assembly and equipment staging. This location may also be used to conduct media briefings.

k. Designate Staging Area (s) the location where perso.7ael and equip-I ment have been directed to respond. It is from this point the per-sonnel and equipment will be given assignments.

L 1. If required designate a Triage Area: the location to which the vic-tims are eva,cuated for medical survey and emergency treatment prior to transport.

m.

Initiate other measures which may be required for the specific situation at hand.

\ 4 Recovery

a. Monitoring / surveying supervised by DEQE/ EPA or DPH to g

determine that the area is safe

b. A ting requirements

. r

( tographs

( tness statements

c. L'esal Counsel (Local or DEQE)

(1) Determination of liability (2) Damage Recovery

)

(3) Resolving disputes -

(4) Reimbursement procedures

d. Clean-up N-4

-e j .

L IV. ' ORGANIZATION AND ASSIGNMENT OF RESPONSIBILTIIES

, A. Task Assignments 0

1. LEPC Chairman

a. Development and maintenance of.the Emergency Plan's Hazardous Materials Annex with the coordination of the local Emergency Planning Committee and local Civil Defense Director.

b. An annual review of the plan must be conducted prior to the annual exercise of the plan, notification to the SERC of the plans review and acceptance, and the pro-posed date(s) of the exercise must be submitted to the y SERCtoATTN:

prior Mass Civil date the scheduled Defense notexercise.

of the later than four weeks

2. Civil Defense Director i

a. Development and maintain the community Comprehensive Emergency Management Plan b.

Act as the HAZMAT Plan.controller for the annual exercise of the

c. Coordinate with the Police Department-and Red Cross on l

any evacuations required. Establish shelters where needed.

d. Open and staff the Emergency Operations Center (EOC).

3 Fire Service

a. Establish the Command Post and implement the Incident Command System.

police, and provide Recommend the secure area to the instructions.

L b.

Evaluationinvolved.

materials of the situation and determination of the *

c. Taking the appropriate safety measures for people in the immediate areas.

M . Recommendation of protective actions to the E.O.C.

When properly trained and equipped, take actions to contain, or neutralize the hazardous materials, uti-l 11 sing the advice of technical experts from DEQE, EPA, Public Health or others.

i

f. Ensure that all fire service personnel have received the mandatory training in hazardous materials, the use of the Incident Command System, specialized training in the use of HAZMAT equipment (when avail) and vehicles.

l N-5

)

1 4 Lcw Enforcement

, a. Assist Civil Defense in protective actions involving

evacuation and/or shelter,

b. Perimeter and access control,

c. Traffic control.

d. Ensure that t.11 police personnel have received training in hazardous materials, the Incident Command System and the use of the DOT guidebook when first on scene.

e. Training in procedures and SOPS when first on scene, actions to be taken and notifications to be made.

! 5. LEPC Coordinator

a. Functions as representative of the LEPC at the scene of the incident, acts as special staff to the Incident Commander. * .

b. Prepares recommendations to the LEPC for changes to this plan, as appropriate based upon observations, and af ter action reports from all participants.

c. Schedules, and notifies all parties of the after action meeting, determines location, time, and agenda.

d. Maintains a current copy of the LEPC's Annex N, and such other portions er the CEM plan as may be required at the Incident Command Post.

V. DIRECTION AND CONTROL A. In the normal activity at a scene of an incident, the escalation yill take place over a period of hours. Initially there may be i

(

no more than the cruiser or fire engine which has responded to a caII. In the city / town the following system will be used, once a HAZMAT incident is identified. *

1. The first responder on scene will establish a Command Post to which all incoming apparatus will report. As the scene more active the decision will be made to implement the ont Command System more fully described in the specific enenting Procedures which are developed as support ntation to this plan.

j 2. Once the Incident Command System is established all incoming assistance will report to the Incident Command Post and will be directed to the appropriate area and i

assigned to one of the assistant Incident Commanders except that all incoming fire equipment (except the HAZMAT truck) will report to a staging area established by a senior fire officer.

I

3. The fire chief is in charge for all aspects of the inci-dent, except that decisions which must be made on eva-

> cuations, expenditures, and other life threatening decisions must be made by the senior elected official on scene or directed to the EOC.

} N.6

F 4 As part of this system it is important to noto that tho fire chief remains in command at the scono even after the fire department has closed up and returned to station. The chief or deputy chief will remain at the scene until such L

time as DEQE or EPA declares the scene as " cleaned up". In the event that the process will take more than a few hours, the senior elected officials may relieve the chief and p appoint a member of the LEPC as the communicty represen-tative on scene (preferably someone from the health or environmental area).

l B. If required, law enforcement officers will evacuate an area within a minimum of a 2,000 foot radius or more of the incident site dependent on the release.

The routes of evacuation will be determined by the senior law enforcement officer at the forward command post. Furthermore, in special instances, routes for incoming personnel must be determined so as not to endanger

) their lives in the process of reporting to the incident site.

This evacuation procedure must be coordinated with liaison per-sonnel at the forward command post to ensure the safety of law enforcement officers and evacuees. In, addition, if a State of j Emergency is declared, the EOC will be activated to coordinate the efforts of other department and personnel response.

, C. Refer to Annex A (Direction and Control) Annex L (Shelter) and i

Annex M (Evacuation) for further details.

VI. ADMINISTRATION AND LOGISTICS

)

A. Records and Reports Forms for collection of information pertaining to hazardous materials incidents are found in Appendix 1.

B. Resources Each department with response capabilities and task assignments is responsible for providing and maintaining equipment and I

supplies necessary for hazardous materials operations. Involved private facilities must make their resources available and maintain updated resource inventories.

• C. Training Local esorgency response personnel as well as assigned private

• personddksmust attend training courses offered by Federal and Sta te les. All training will be coordinated by the Massa tts Civil Defense Director, in consonance with instr ons provided by Mass Civil Defense Agency. Specialized I training for first responders in accordance with OSHA require-ments will be conducted by local training officers under guidance from OSHA, EPA, FEMA, and National Fire Academy.

> Training in Incident Command will be conducted by the Fire Chief for Fire, Police, Civil Defense, EMS and DPW employees and the other pertinent agencies.

i j N-7

VII. PLAN DEVELOPMENT AND MAINTENANCE All cgGncics ossigncd responsibilities in this annox are rospon-sible for developing or updating internal action plans and imple-

.menting procedures that will assure a continuing acceptable degree I of operational readiness to carry out their responsibilities. j Affected business and industry will coordinate on-site plans with off-site plans and must assist in off-site planning.

VIII. LINE OF SUCCESSION The Fire Department is the primary local responder to a Hazardous 1 Materials accident. The line of succession is as follows: i

1) Chief Elected Official; 2) The Fire Chief; I 3) The Deputy Chief, Fire; 4) The Police Chief;

5) Chairman of the LEPC IX. CRISIS AUGMENTATION Should a request additional assistance be required during a HAZMAT incident, for state assistance should be, made through the I Massachusetts Civil Defense Agency. This in no way should later-fere with direct assistance presently provided by resources such as DEQE and DPH.

Requests for additional assistance should be made by the Incident Commander at the Command Post, to the local Civil Defense Director (except for prearranged mutual support, both fire and police). The I local CD Director will establish and maintain constant com-munications with the Area Civil Defense Office, and will forward all requests for support through the Area Office to Mass Civil I Defense.

ces, and Support can be provided from both state and federal sour-requests should be couched in terms of "what is to be done', e.g. request fourteen tons of unsalted sand. (NOT send me three truckloads of sand by XYZ sandpit).

X. AUTHORITIES AND REFERENCES A. References

1. Public Law 99-499, Title III, SARA (Superfund Amendments and Reauthorization Act). ,

2. Executive Order #276, Commonwealth of Massachusetts.

I 3.NRJ-1, Hazardous Material Emergency Planning Guide.

4. S te Emergency Response Commission and State Advisory Council.

APPENDICES:

Appendix 1...........................

A pp end i x 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . In forma t i on Che c k L i s t Appendix 3........................ .................Notificatica List t A ppend i x 4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Information Resource L i s t A ppend i x 5. . . . . . . . . . . . . . . . . . . . . . . . . .Additional

. . . . . . Summary o f Facili tyStatement Requirements Pro file s Appendix 6............................ ............. Glossary and Acronyms I Appendix 7.....................

Appendix 8..................... ....................... Training Program

...................... Exercise Schedule N-8 5

APPENDIX l' INFORMATION CHECKLIST INCIDENT INFORMATION FORM CALLER Date Time of Report INFORMATION Name/ Title Agency ,

Call back number LOCATION Town / City Highway / Street Locator (Nearby landmark)

MATERIALS INVOLVED Chemical Name(s)

Trade Name (s)

Placard / Label Identification / DOT Wumber(s)

Quantity involved Quantity Release Material characteristics (solid, liquid, vapor, other)

DESCRIPTION 0F INCIDENT Type of incident Time Injuries / Fatalities / Observed ill effects i

rea and/or waterbody endangered g rsonnel on scene etions initiated

)

CARRIER /

FACILIIT Truck Trailer No. Railroad Car No.

L Origin / Shipper Destination Bill-lading / waybill No.__ '

Facility N-9

c:

A '

APPENDIX 1 . (cont'd)

-' After DEQE and/or the producer of the. material is contacted, this is the

type of information needed, unless already available. Confirmation of information'1s recommended.

1.

-How should material be handled if involved in fire?_ _

2. H'ow should material be~ handled'if involved in spill.or leak?g

s. What should. be done for personal protection?

4 -If someone is exposed to material,.what should be done?

~

5. Should area be evacuated?. If so, ,how far?

6.

How to dispose of, material?

4

7. Reactivity Facter

L

8. Is there any residual effect?

L

9. Vapor Density: -

l 10.

Specific g gity:

(- .

. .g i 11. Any other information:

i p

N-10 1

APPENDIX 2 1

NOTIFICATIOli LIST  !

l I. Local Agencies Telechone #'s '

Fire Department 3s3-5163 Police Department 363-2975

'l Health Department 363-5205 Civil Defense 363-2388 LEPC Chairman Office Pulkinnen 1-973-3299 Gemmel 1-922-6722, x518 II. State AE ncies (Hop Lines) 1-800-525-5555 tiassachusetts Civil Defense Agency 508-820-2000 Department- of Environmental Quality 617-566 h500 (other tir Engineering Nortneas t/11e tro Bos ton (Woburn) 617-935-2160

, b 17 - 9 3 6- 17 b 0, Southeast (Lakeville) 508 -7 27 t uuo

.I Central (We eester)

Western (Sprin6 field) 508 - 7 92 - 7 eijl 413-765-5327 Department.of Public Health 617-727-70?5 Massachusetts State Police 1-800-525-5555 Department of Labor & Industries Boston Lawrence 617-727-5816 i New Bedford 508 -oo1-7795 Worcester 508 -991-c 29

... Springfield 508 -7 52-e5uu

< - Fit tsfield 413-734-1421 I  ;, Division of Occupational Hygiene 413 a85-4214 w

017-969-7177 III. Federal Agencies National flesponse Center 1-800 424-8802 Environmental Protection Agency 617-223-7265 I Department of Transportation FEt4A 617-223-7281 617-223-9562 I

N-11

'l

arru.nvu. 3 INFORMATION RESOURCE LIST

~

I CHEMICAL TELEPHONE # '

Chem-Tree Help to identify material and will advise mitigation actions.

Chemical Transportation Emergency Center (Chem-Trec)

I -

...... Toll Free 1-800-424-9300 Coast Guard A. Provide on-scene coordination of any oil or hazardous substance discharged into or upon the navigable water of the United States.

B. Assist in analysis and assessment of actual and potential hazards resulting from a discharge.

Registration Office (Emergency Line)....................... 617-223-3644 5

Environmental Protection Agency Report all accidents involving chemicals and pesticides.

The staff of the Environmental Emergency Branch is capable of responding I immediately to provide technical assistance for management and clean-up of spills. In addition, the branch can provide field laboratory analy-sis if the situation warrants.

According to current federal law, the U.S. Coast Guard and EPA are jointly responsible for receiving reports of spills.

I Regional Office (Emergency Line)...................... 617-223-7265 "

5 Federal Highway Administration I Office of Mot l' u rrier Safety  !

A. Control o ~1 carriers to insure safety B. To be contacted in case of any irregularities or violation of safety I regulations.

j C. To be notified of all hazardous material highway accidents.

Re, ion 1 Office...................................... 637 =94-2770/2733 N-12 I

I

\

. BIOLOGICAL

' Communicable Disease Center. - A tlan ta 1 404-633-3311

' -Provides 'information concerning infectious. organisms and their control.

\

For all accidents involving Biological Materials call t Dopartmen t of Public Heal th. . . . . . . . . . . . . . . . . . . . . . . . . . . . he Mass 617-727-7035 RADIOLOGICAL Massachusetts. State Department of Public Health Nuclear Incident Advisory. Team ( N I A T ) . . . . . . . . . . . . . . . . . . . . . . . . . 617- 7 27- 6 214

'A. Identify, isolate, and recover hazardous radiological materials.

B.- Locate suitable . sites and establish acceptable procedures for disposal of hazardous materials.

i b 6.

N-13 1

= - - - - - - - - - - ~ ' - ~- -

.I h

APPEND X 4 HAZARDOUS MATERIALS '1 t

SUMMARY

OF FACILITY PROFILES (inclueing transportation routes) ]

A ttached are routes transportation. Facilitywithin-Profiles for the following fixed facili:ies or West Newbury materials on site.

having hazardous Tab Name of Fac!11tv Address Tel. #

3 Route 113 Newburyport to Groveland Route 95 N/A Newbury to Newburyport

)

a b

)

h*

L

[

u.,.

} .

ANNEX N l 9

TAB 3 ITEM A HAZMAT FACILITY PROFILE (Transportation Route)

1. Street and/or route and boundaries (from-to)

Rt. 113 Newoort to Groveland Rt. 95 Newburv to Newburyport

2. Primary Hazardous Materials transported along route G en eral Evacuation.

Name of Substance Characteristics Distance n.- cws e v 4 .. Toxic 1.0 mile b.. x-e,,1.

Toxic o.8 miles c.. u ,a rnru a ri c Acta Toxic corrosive 1.0 mile d.

e, f.

i 3 Special Needs Facilities located within hazard zcnes of above materials (e.g. schools, hospitals, governmental facilities.

) other industries, streams, lakes, etc.

Special Mands Facility Address Tel. #

.g ,

S a. Pace ! - ^ Main St. 363-2671 M' -

b. Pentucke't S cional School Main St.

}63-5507

c. Childrerf s Castie Main St. I 465-2801 >

d.

)

e.

f.

l t

1 lbf HAZARD ZONE MAP L

• \f'

~r mR ** ~ ~ ._

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p.,-77Y ,i% ,

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1

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5

. . . e una j _ .. . _ _ _ _ __

1 __

@. - {

ANNEX N 1 o

TAB f ITEM C FACILITY-INVENTORY

% b M G-FIRE SUPPRESSION I.

A. HYDRANTS - HOSE SIZE LOCATION B. VEHICLES - TYPE CAPABILITY & CAPACITY C. TRAINED. PERSONNEL NO. CAPABILITY D. EQUIPMENT NO. CAPABILITY

'II.

LAW ENFORCEMENT (SECURITY)

A. TRAINED PERSONNEL NO. CAPABILITY B. EQUIPMENT NO. TYPE III. CONSTRUCTION A. EQUIPMENT NO. TY PE ,

B. OPERATORS NO. CAPABILITY IV. TRANSPOR A. BUSES NO. CAPACITY B. SPECIAL VEHICLES NO. TYPE l 1

L V, MEDICAL A. INFIRMARY /FIRST AID CAPACITY CAPABILITY ,

i B. TRAINED PERSONNEL (TYPE) NO. SPECIALITY i

ANNt.A N TAB 1 ITEM D SPECIAL NEEDS FACILITY RESPONSE REQUIREMENTS-(one for each special needs facility)

NAME (hospital, school, etc.) ADDRESS TEL. #

Children's Castle (All Saints) Main St. 465-2801 Contact Person:oirector Janice Rideley Population so -Staff.o SHELTER CAPABILITY - Spaces loc Emergency Power Yes Nox POPULATION REQUIRING - o Ambulances 0 Chairvans ONSITE TRANSPORTATION - Buses # o Cap,acity i Autos 10

Soecial Vehicles Capacity #

TRANSPORTATION SHORTFALL - Buses i Special Vehicles

' SOURCE OF OUTSIDE TRANSPORTATION NEEDS NAME ADDRESS TEL. # CONTACT

1. McGreger Smith 123 W. Main St. 346-4571 Milt Smith

2. _

Merrimac 3

4. Number, type, capacity - 1. 1 + 65 passenaer busses 2.

& 3 l

p, u.

Memorandum of Understanding Yes x No s DESTINATION ADDRESS TEL. # CONTACT Pentucket R.H.S. Main St. 363-5507 Principal l

Memorandum of Understanding Yes , No

ANNEX N -

TAB 1 ITEM D SPECIAL-.NEEDS FACILITY RESPONSE REQU'IREMENTS (one for eacn special needs facility)

NAME (nospital, school, etc.) ADDRESS TEL. #

Page School Main St.

Contact Person: Principal Popula tion 400 stafT 40 _ .

SHELTER CAPABILITY - Spaces _1500 Emergency Power Yes x No POPULATION REQUIRING - 0 Ambulances o Chairvans ONSITE TRANSPORTATION - Buses i None Cap,acity #

Autos 40 Special Vehicles O Capacity # 0 TRANSPORTATION SHORTFALL'- Buses 6 4

Special Vehicles O SOURCE OF OUTSIDE TRANSPORTATION NEEDS NAME ADDRESS TEL. # C0!!TA CT

1. uecrecer smith rans. 123 w. Main st. 346-4571 Milt smith

2. Merrimac 3

4. Number, type, capacity - 1. 6+ 65 passenger busses 2.

y 3 M 4 Hemorandum of Understanding Yes x No DESTINATION ADDRESS TEL. # CONTACT Pentucket lecional H.F _ Main St. 363-5507 Principal Memorandum of Understanding Yes v No

I

- a .a .. . .. 1

- TAB 1 [  !

IIEM D i SPECIAL NEEDS FACILITY RESPONSE REQUIREMENTS (one for each special needs facility) 1 NAME (hospital, schooJ, etc.) ADDRESS TEL. #  !

Pentucket Recional H.S. Main St. MG- 560 7 Contact Person: Princioal Popula tion 1100 S ta rf _ ilo SHELTER CAPABILITY - Spaces 4400 Emergency Power Yes

.I No l POPULATION REOUIRING - Ambulances 1 Chairvans {

ONSITE TRANSPORTATION - Buses i Ca p,a ci ty #

Autos

Special Vehicles Capacity #

TRANSPORTATION SHORTFALL - Buses Special Vehicles SOURCE OF OUTSIDE TRANSPORTATION NEEDS NAME ADDRESS TEL. # CONTACT

1. McCrecer s~ith 123 w. Main st. 346-4571 Milt smith

2. Me rrimac l 3.

4. Number, type, capacity - 1.

2.

I $n, hz,f abe 3

4

(

j Menorandua'of Understanding Yes M No l

l DESTINATION ADDRESS TEL. # CONTACT Pace school Main St. Princioal lI

! 1 g

Memorandum of Understanding Yes / No I

ll

_ o

,- 1 A tl ~1 o

-ITEM E.

P . SPEC 7 A . NEEDS N0ll-INSTITUT10ll ALIZEIL POPUL ATION -

(one'fc o h IIAZ11AT Facility or Transportation Route)

!!azard Zone (Radius or Wid tli) 2 mile serie Total Popula tion'in llazard Zone - 1000 i Population'without Transportation - 50  !

.(1980 Census - Block Statistics)

Busses Needed (II5/ bus) -

1 PREV ALEllCE OF ll1 PAIR!!ENTS PREVEllT1110 PERFOR!lAllCE OF ACTIVITIES' Emergency Action lispeded Impairment 1 of popula tion llum be r Notifica tion - llearing . .08% 1 Ortliopedic Problems .631 6 Walking to a. pickup point Severe Visual' -

.III 1 (flobili ty 1mpaired ) Other impairment .10 1 1 TOTAL - f 110BILITY I!!PAIREDs 8-Would need'an ambulance p ' Would need chair van v Would - need a bus 8 -

SOURCE '0F TRAllSPORTATIOli

' ll A!!E " ADDRESS TEL. f CollTA CT

1. Mccrecer Smith Merrimac 346-4571 Milt smith __

2. Mobility Impaired to be cicked uo by the town 3.

Number, type, capacity - 1.

. 25 k^ . E' L :r . .

i.- 3.

e Memorandum of Understanding Yes x Ho DESTIll ATION ADDRESS TEL. f CollT A CT Dama' School Main St. 363-2671 Prineinal Pontucket Recional school Main St. 363-5507 Princieal ,

!!Emorandum _or. Unders tanding Yes x No Note: Survey of actual needs to be conducted.

Item E needs to be then updatd.

. :1

.l ANNEX'N I}f{ .,

APPENDIX 5 l 1

, A DDITI ON AL 1 REQ UI REMEN TS STA TEMEN T ,

4, 3 d w4.* f Ad M

.)

J

~A.. . PERSONNEL B. ' SUPPLIES C. EQ UIPMEN T l D. FACILITI hhelter, Medical)

W I

N-15

)

i 9/6/88 Gk I

o ANNEX 0

~

RADIOLOGICAL EMERGENCY PLAN PROTECTIVE RESPONSE -- INGESTION PATHWAY I I. MISSION This Annex describes protective actions associated with the ingestion pathway of radiation to people, and the responsibilities and procedures associated with implementation of such actions.

I II. SITUATION l t

A. Nature of Ingestion Exposure Protective Actions Radiation exposure through the food chain will be the result of consumption of contaminated foodstuffs and water. It may commence shortly af ter the passage of airborne radioactive materials, and may continue for a long or short time depending upon radionuclides involved.

Control of this pathway of exposure involves:

(1) Control of access to contaminated animal feeds; (2) decontamination of certain foodstuffs; I (3) diversion and storage to allow decay of short half-life radionuclides; and (4) destruction of contaminated foods.

The decision on what protective measures to take will be made by the Department of Public Health based upon recommendations issued I by the National Advisory Committee on Radiation, and upon the circumstances of a particular accident.

B. Planning Basis

1. Statewide applicability of Ingestion Pathway Emergency P1=aning Zone I Mf se all of Massachusetts is within 50 miles of at least

' resent or proposed nuclear power station, implementation g o - ngestion pathway protective actions will be primarily the (5

l

" " rib 22itY f St*t' '5*"oi '"PP rt'd "h 'r' "* '"*rY by local authorities in affected communities.

I I

I 0-1

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w a. .e J.+ n. .

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1 I .in ' d .4 .n g '. .b c. '..*.'=.'..'.r.c.<..'. < r'. <* **... ..c. ~

c.u . .,- v. 2.'.*.. . . . .

c. ..)rovide situa tion reports te M:DA.

v.

F.equest state and/or federal assistance thrcuch t:.e

7. ...A Area of fice. -

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-( 9/6/88

2. Dairy Cattle In Massachusetts, contamination of dairy feed is not likely to be a significant problem. Currently,75-605 of all feed is stored. Most silos daily according to need.

are filled for the year, and emptied

- ,I ' Horizontal silos, using plastic and other. covering materials, are becoming the dominant method of feed storage.

3. Water There are very few small, uncovered holding reservoirs of the kind that could be threatened by deposition from gaseous releases, and of those that do exist, operating authorities in most cases have been. ordered by the Massachusetts.

I Department of Environmental Quality Engineering to cover the-reservoirs to reduce biological contamination. Amyle authority and resources exist to test and restrict water supplies where necessary.

4. Produce Agriculture isLnot intensively practiced in Massachusetts.

.I'.: Farms in communities within ten miles of each power station ,

have been inventoried. Information on growers and producers in the balance of the State is available through the

. Massachusetts Department of food and Agriculture. USDA State and County Emergency Boards, and Extension Service County Agents are an additional resource in this area.

III. AUTHORITIES 1.

I Massachusetts General Laws, Chapter 128, and Chapter 94, Sections16-16k authorize the Department of Public Health to take variour actions including the embargo of food when the public health is threatened.

2. Massachusetts General . Laws, Chapter 134, Section 74A authorizes implementation of certain regulatory and emergency E. measures by the Department of Food and Agriculture in g cooperation with the Department of Public Health.

3. Massachusetts General Laws, Chapter 94, Section 16 provides fagh4 certification of dairies, sampling of milk, and diction of unhealthful milk.

i I 4 CoIImprehensive drinking water regulations were promulgated in Massachusetts pursuant to: Massachusetts General Laws, Chapter 21A, Section 2(28); Chapter 92, Section 17; and  !

Chapter 111, Section 160.

I d 0-2

9/6/88 IV. RESPONSIBILITIES ,

1. Massachusetts Department of Public Health (DPH)

DPH is responsible for establishing ingestion pathway Protective Action Guides, determining, based upon release rates, source term and meteorological conditions those areas likely to be affected; assisting in coordination of food and water sampling, and determining appropriate protective actions.

DPH, at its Jamaica Plain laboratory, is responsible for analysis of various environmental samples for radionuclides content. The DPH will also determine alternate laboratory resources to accomplish this task where necessary.

2. Massachusetts Civil Defense Agency (MCDA)

MCDA is responsible for coordinatu , radiation monitoring resources to assist in field monitoring of milk, water, and produce; and for coordinating the provision of logistical support for sample collection and delivery to laboratories.

3 Massachusetts Department of Environmental Quality Engineering (DEQE)

DEQE exercises primary responsibility for water quality in the Commonwealth, and, in this context, is responsible for collecting potable water samples at request of the Department of Public Health (DPH), analyzing them for radiation content, and, upon the advice of DPH, for restricting the use of public drinking water supplies.

4 The Massachusetts Department of Food and Agriculture is responsible for collection of samples, under the direction of ,

DPH, of foodstuffs and milk (Division of Dairying and Animal )

)

Husbandry) and the delivery of these samples for analysis.

1

5. The Massachusetts Department of Fisheries, Wildlife and 1 Recrea11 anal Vehicles, Division of Marine Fisheries is s responMDle for shellfish sample collection, under the direction

• sad delivery of samples to the Lawrence Experimental of D i Sta ti ior to alternative laboratories. )

\ l 6.

Local Civil Defense is responsible for maintaining a current list of livestock, dairy, and crop procedures within the community.

)

}

o-3

- a

t; , ,

f

. i. :

r- .

m

.. *i s.r..:: e u,E .

. '! n e , r :.ce ef th's ::*.%x is. tc en!.ince locs1 responce ta ' " ' <

v <. i t h t r.re a to r. p; p'21 s t e 0 a:::as with the possibility of tr.e 1 f t  :

L i f e , +. n d - p e c p s r t y .

!! . - SI ! 3.'A J 10!? A!'D /.SSL:C-TI C': S

'k. Fituntic.n C:.:. .ur.ities in Massachusetts are a f fected Ly t o .y; . .T flooding: 1) coastal flooding caused by severe oce*.n - t .. / . ; s 4 resulting s.orta surge, and 2) inland ; floodinc -from .

t. y . :.

ation, which inundstes streams, lakes, reservoirs, 1:w '.j: .

s ee .s , and wetis.ndo.

F'.w h fic:,ds nsy occur inisnd suddenly, u s ua l ** y f e ' *. : .:! u: . .. .

.:gry rain or sn:w =elt.

'5. .3: . . t i e r. s

.: t-re; / ~. p r .j i n. e. - : t il :c . v i t i .e s ;;n te aff:: tad L> . .-

.e a r c- rec: r.' r t i m '. . ce a n d t u rr : 3 v. c s , ;eco: psnic.d tj g g *. e f -

. ! i 7 ',

fr. '. ; : A Ficofin5,- a . mities with a history of flo:dir.e, - . >

1 : :' l y t h e r a *. r. n ; i r.c ir rivers such as t!.e Cerr. oat i: n ,

W .: :; , ': e : r i:r. s : , '.. rd, _nd E13ckstore river vs11cys, . . .

L!ir. risk durine porieis of h0.vy rainfall and r.ne' f. a t.e c.:.n i t e r :: 3 ."i nc ; c ri od s of he avy rt.r.o f f.

s. : - 1:e .4 - ~

- 1; i r. f l ec c i t. .! fr - 1ste wir.ter snow rielt.

m. o . .t . S . O c. r s o f ' -

s i s e .r .< : : i:c t s a n d ra 1. : . ! : : f

. .. col .e. r,:s -

.r.: ;., :e. ...y w i l l z .;; p'. s : .. '.  ;

. c . : u : c e s c o b : ! r. c ! ~. ; '..!  :- > : si f *. e d i:.c t o ; -

.d . ..

anc property.

24I. CO: CEPT OF OPEEATIO::S

. .s.

A. Go l' The M C will be activated upon notification of potential i flooding. The tiational Weather Service fiew England River I Forocast Center, liartford. Conn., transmits floed fe rom t i.

r.:tien. F1 od i:21. c h , M ood h' art:In_g, and Flash Floed A10r S :-

• l- dj$;stinated over teletype, put lic radio and t e l e v i s t i,n n . . .:* : - .

I P-1 4

\

.mm____.-_ - . _ -

p'y l

• - . w l $.

t - . .. 4.,.,..

a. Publi: E?)c u i :.r. . .

. Cc: muni ty pa r;i c i: +.t i sn in !;a : icr.21 F1:cd r.s u: a..: o ; . ., . - .

, c. Enfcree building ::,dcs and avoid building on . fi:oc p*a ' r.

Er. ploy state.buildir.g codes and wetlands Frctecti r. .:. ;;

OL Cn 131, 500. 40).

d.  :,intain and operate flood control works.

'e. Feveervatior, of natural valley storage areas.

2. i+nti fy po:.en t i ?.lly huard:vs da r.s . Devr. ; .'. .s T -

.c.itoring os*11-i:r.: and r . a r c c r. y r e w.: 2 .

t. 2. ? . :, ' &,7ss I a. :;rir.g a stage of Fl:od klatch, the EOC should be a:t i n'

• ni tor Na tiona' '. n ther Service ficed forecasts or, a l'i-1 Our ba s i s ,

t. ~.':i ide p :blic infort.ation on ficod status and p

?. i ~ !

.CtectIVO

2 . ,, L G s G s .

c

c. 5 :.3y local ri. .c stream levels,

-g .

c. ?.n c s ;;.e: . . :.c y ; -

. e l e r, s ' a r. d by .

e. Oneck publi: .,r.!ng sist2~.s.

? : :-;.a r e f o r t h e p os s i : ~. e c-v a c ~ a t i : r. a n d O n e ". . . . f I

f. .

p;pulation frort flocd prer.e areas.

c. : sist in fleed ;.corfing nc ;.sures for ;ublic n d .

f.2 0 i l i t i e s , .=:ch as use of sand tags etc..

h. ?c cu'. ate operation of flood control works, such a:

g tstes, etc.

I } Upon receipt of fic:d ':arning bring all emer6 6cy ; -

4o full alert.

j. Review mutual aid agreements.

I a

ti.,-

I Notify all aEencies, facilities, and voluntoor grou;s i k.

will assist in flood operations that flood,i:4.rr.ing,st-te exists.

I

• l, l

P-2 l 8 l o:

+

k 1

. 1 3

.s.....

. . . . n ., ,. s.

. t . s. .w. ..s. . .

. , , , u . ).

..=.,.6w.a *. . .

• s. .i y .* j p. ' .* r. d

... . k.  :..r.

. g.r ('.r

.c .>. .4. .. c. . .e act i.n of flash fleeding.

b. C: r.d ;: ; pe t ' i e ws rr. i n g. .

c. M .b!11 ze all e::ercency pers enne'..

d. 1.". d -: r s k e e .e rg e n c y fl ood ; r : o f i r.E ". : =. s ure s s u : h a s

' .d t $ e. g i n g , etc.

5 Ct r "';;; search ar,d rescue,

f. Con trol tra ffic.

c. Eva:uste . inundated areas as req :'r.d :: ;r.:.L-e:.11.-s.

h. Frcvide re: sption, cheiter anc cars f:e ..v.. a. -

I t. Fe::very

a.

ir ;d End istris fr: r.ain access routes.

I t. -

.. s. 2

,.;; e t: .

.. . .... 2.

r

s ': r .

s.......s.,.. .

.:a ura l i r.t egri ty an d .r.un; c .:

.. . x,.. =.,..d. .. . . . . . . .... r. ., ., ,. . t =. b i l i y .

~I c. Ferify drir.gi .c,.: ster f acilities ir. Accordance wit h : 2 5 *. ! :

e. Centrcl diss = se by hesitt and sanita ti:n 1.sp+::len.

e.

4 ..<.. $ r. r ,. . , . c.y

...... .. n. .< ,., ., , . .,.

...~ ..n . $ . e. .

E c . i. .s '. = b'. i s h d i s a s t e r i n iz r .s t i en -

1 (?f :: r,  :..

s..3rgency housing, subsistence, ; r. : i r. 5 ;r u r. : e i r. f > . .t : ' .

IV. t.r ~.r/ NIZ A'i!ON AND ASSIG!;!:ENTS A. Task.. Asp 1Encents

1. 5$hrd of Selectu.en w.

a. Authorize the Director of Civil Defense, the Chief Offi:.o s of Folice, Fire, Fublic i;.rks and other departments to o ': r '. Ly F. ; r. ! : 1 pal resources and personnel for planning s.1 i r e.+ por.se to flood s i tua tions. '

. P-3 I

l I 4

. s..- . .r. ., .

.I ,

.. . a.. . , . ....

.,.,. . , ..a... .,,.,.y

....g . . , p3.,

.=...

I 'i.ste and direct all ;hases cf flo;d . r.o r g e r. c y ;

t. . -

+.2  ; m . i c r. s . .

, c. - :. 142 : >nl i c i n ic : w t ! ..,n a r.d er. -.: rg e n cy I y.

tmeti- .

3. Eclico '

a. C a tre.1 t ra f fi c .

b. A.'sist in search and roseJe.

c. ?co.idephases.

cecurity during ererpncy operat! os e.nd vs. .

L. . Fire Service 8 s. ic :vi.ie :1rnir.E via fire siren, etc. \

'. C c . d a '. t s'erch and rescue.

t

s. a. .

. i

.e, es. . v. .,,

.. ., a. .. a. 7 e.. ..

,. . ). .. $ , . s2... e $

. ..~..,

...71, ..,.

n. ~.arten:y ".cdi:n1 technicians util provide first sit c :-

i:ss.

f. E: : .17??ublic Wcrks I  :.

?:: vide personne'. and ett:i;.r.:nt for flood prc.ofing .-

.icns, ficod ec.. trol, and evacuition, and r : . . : :. .

t

. .,.., .. . . . ,. ,a c. .... < ... .e. .. a. .  ?

....,.l,_.s

. . . . . . . .. .. , .J.. .a.., .. . . .

.r. ige dispesa'_ facilities.

C. .. .-. ..,.a . .c.

i . ., a, , . .

d. Frevide  ; .  : r r y ; ;; n b". e wa t er r e s c.ur e ,:. t . .

g.Providedar.igaassessr.ent for reads, streets, ind tr'. .

i 'Ietc.

6 . -- rgency care services (Red cross)

n. Coordinate er.ergency shelter, feeding, and care for evacuees.

b. 7dentify and register all evacusos.

c. Gordinate welft: e er.d rela ted arvices far v!0': r.

c. C:ord ir.s te d i s s e t :r '<. . ! e r u si t t e nce .

p .1; I -

lY Y

. .. ... , . .a .. . . ... . .

)

... < . . s ;. . 9. . . r a. .... .s c. s. . t. <

' \ '. l e. r. a . ..-

.icr. and 4!.:.or facilities.

c. ~'..c..

4

'. r .* . . V. .' . r u =.. '. * .

• v r ~. . '. ' ' ~ '. . . =. - '. . . . s '. v ' .'. - .-

.a...,r....,....,.

/ d. 00r. trol dis 2.se in flooded arc as = f t er re-m try.

t V. D 2 .~ C i J ON A N D CC .',' !? OL

?.o Civil ofer.se Director is responsib*.e f,r r.. : di.a.' . =. -

- 's:ict 6:tivities. He will supervise . . ca : 1 r. -f t - .

Civil lef sr.se E! rector will work in consu*tati:r. . ,c ' t r. : *.

executive officers and advise them of all actier.s  ;;i -: .:-

viste tr.e e:.svger,0y situation.

l

.. .,.s.,. .. . . . . . . .. ,e l ... ..s.. . .c . . : .., .,

. . : 7. . ..

- ,a ,.: r. s.

. ..i.

l 5

Tc

.s T.c e ". ~ n !;r. of fi:od c:r.diticr.s can be fou .d i r. i n t . s:

..  ;. . . ).

) 7. .'c- i. s

-s.

, . ... . ,. .i <. a.

s with ficed fight!nE and re'.1:?d ress .nsib!11:! ss

. . . . a. , ,1 . * = i r. e a., u .i ~.

.. ... . '. n *. s. n d .= c ,a , . ' .' 4. .=. . . . ..a. . e. s . .v *

~1co: f!rhting ar.d reccvery operaticr.s. . .. . ,

( , . .. < . . . .

.. .. .c

..,1..

e ....... .. 4.

.... . .e.. .. .. . .

r. .'. .v ..<.:.-'..= ,. . . . . . . . . .Cr . .. . d ,, s .- t f .a .i * +. e .' - -

3. . , .s

.c.. . . . yn. s

.,s......,.

.... ...4..c.....,''...'<.. .. . .. 4 . 1,. . 4 . . 4.

( c ~ '. .'"s. .' .'. =. '. '. d * .s* .. .' .' .A. .

..s... .

. v . . \. *. ,. t. .a~.. . ., ,r. T ,. , . u.

. ..,.1u.

) .. . e . .., .. .43 ,

..c.... -,

e.,.or 1 r...., -

s.

. . . . . . . . . .. . . . . . . .4N ,. . r ,. . . .s . s. . r- 14

. ...s..,

.. . .r +o . . . p..... .. .. v. . s. ..,

...,s. ...... .g

. gn.g ,. ...,,, ..... . . .>n... .

,y....g..,.. .

sici Y!ss .:nder tr.!s Annex are required to prepare and upta .e

> inte . I response plans, and r.aintain an adequa te level of 6

readgss.

l i

VIII. AUTHORITY AND REFERENCES t

A. F.cforences I

( U. S. A s ..y Cor ps o f En gi n cors , F .:c' ' c 1. . - i' ."? F;ieral h G:

• :ir.istration F., talc Law 93-13t *: * * ;l F1 ed Ins;rv : 0.

i l P s t, .ch u s ' t t s fle,.; d f.e J i e f Be r rd i : n 'i o f q . a r s i *

s c.a.n or 6?S .31 d ) .: Acts of 1.;>;. .

Handbock of Tcderal Assistance, 1963 l

f-:

1

) -

t h.1 . .. e., .t e. .c.. .. .. ....; .L .. .. ..

.. v .... . s. . .. . . -

A. Si t::a ti ,n 1

/ Terr.wi es are forced acid r,sist, warm air, often asso01s',.; w' heti, wind and rain stor.r.s. F.:.ving squall lines r.sy tri.- -r

. '.1 ".,r.

c f ,n ; . e r c u s t c . s i M s i n t h e a t 7. : s p h o r e . -': ' i e. '

. . . . . . . p. . m .;.g

. . ,.y ,.,....a....e.., .q ., .. .. . . . ,,

... .s.. . . . ,..

..d less of life. .

!. i. r s u:s p t i on

.....<,,.c.a

.. .3. .

s-. . . a. ..,. y $ .

s. u. e C . r.. o n ' e ~. .' *. r. .' .c.

. . ty v: : .: + s t:: L ed .

July snd kutust are ;r.e ;4^: c :t

.., , . s. . .s. ., a. s... s . .3 .,.,...<.r,. = . .

r.. v e c c . . . ~.

. .. . . . .. . . . .. .e.

l I

.c . s .' .:.r i '.y o f : : : i , is i v. ara t e wind s of 100 eil es e n :. .:-

k -

5. ft ;:'es res:'.t rect

.r.<

......e e. .e roughly 1/3.of all ter-

> > a. .g , n y ; n 4 ,. n . u . . ~ . . , . < .

.. .- l. s '. . .: . . ~. e c ' ty c ! '::: rce s ;er i n J uly 2 ' * '. s t ~;

II. C.... .- l e.i C .' :. .; A i h* .':S

k. G...cp1

! ... ......,3 .....: . . ..s

,.w. . . i..<..., ,,

. . . .. . . . ....n.... . ., . . . . . .

.....,t.,.,,,..

...c. ..

.. .. .., ....,.....y.

6... . . . . .

. . ... , . ..., , .. ,..,., e.

. , . -....r,

. . . . .. s ., . 4 ....... r

.s.

... e< o c . .,z .s..< .. .., .

.. . ... >y, .. ... .r , .s u.. .a . ., . . , s. .e ..  : .

... ..i.,.

.n . .,... . .

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...,.a .:. -

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.... .. . .s . .y .. . . , . .. .  : ..

.. . . . . .a y ...g

.. .e.......$,... . , . .sep ,. y ,.  ;,,. ... .,.a,......... .g.. eg.;

l

. . l . . 4.. g , ,,. . .v.

e. c. ., ....

. .e. i. C e y,..i n. 4 o.4 .* ,4 g pg # g ........: g

..1

. . 4 1 i.. . .. .o .

.e. .y v .s ... s. ..... e . ..., r c, .,, . .r . =. 4 - . . '

1 1

> To 'k'arnir.gs are issued because severe thunderstorms cr .

a have occarred. Tcrr.sde warnings describe the ens :.5. -

l rf ,-as.nell as the loestion, size, direction and never.sn

\

cf the storm. Local civil defense and emergency servi:e offf;.. .

s h o ui .i v o'a i t o r t c r c. r '. 0 *:s : -'.2 s , nr.d tornn$o earninis issusd by

". e '-: a : i r ra l '2 c ; ': M r a t s:

evi .: e r.e t u;rks.

do, should i s s .: e 2 .. . cing A nd ; rctect ive proce ur s f. '

Localities in 'he . d

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.e

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p ., ., . . . .

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m. >  :

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- t , F r ev i d e . g u ' d h n e e t o .. t he ; ubl i c for . s ?.t ' .t re r pr? ', c; . - ! e . i . .- ;

..av t euation proced.:res.

.  : . . .. _. .,.. .., . .. , . , d r s. .c. ,.. . . . .'.. < ;.a. .. .. s ,s. t r 4' o .'. i . s. V .v .

c. b .; * ... er it . r.o t i f i ca t i on p r oce d ur e s d u r i n g ' Tor n.a.c.; e .Y. +. : ' ..

2, . .:. . .,

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e. Frer!ce 5ts:e Civi; refor.: . . i t y. ! . .. t i e r. r ;-; ; r : s . : r. : . . , -

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c..Td'.$.h11sh s:c.arity for da sted residential and conr.ere!=1 .

$rty.

L d. Ir..ir.oct d.att5 d structores, prior to re-entry of tr.e ,5ur.i:.

e. iv;:vi d e d i sn s ter i n fort.\ t i on and re

• i el :.et,'. c r for

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J2.oCivil Cofs.n :..'70ctor 9

a . 'ovel ; s nd L ea ir,ts in . tcrna do W.org .n cy pi s .

b. Coordinate and direct .all-phsses of ten;n is ...:; .;y ,? x and opsra; ions.

c.. Frr, vide p ablic infsrestion and c::triency !' .. ' rc

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. . 24 .- . . . , ..

's -; Frevide recovery.

pers3nnel and equi; tent for e. secer.cy respenra e t Y b.-Clear debris.

K

0. F. Atore 9tilit14.=, i;;ter and other publi: tarvices,

e. mvne % m '<tc.

m ec em.4s, e w. s , .ne w. .

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b.

• d e n t i f y a r. d recis.er al; ! ?.e : t e r o e s .

c. Cocrii .v..e welfare and re';;- t :e. vices fcr vi .: '

c. Cocrdir. ate disaster relief assistance.

7. P- $ '. t h 1. n d

• e- d i c a l S e r v i c e s E. .rceite hoa:th and nodical sarvice during

. + . - ..j L i ' r. S .

t. *:aintain adequate health and sanitaticn st e s ; . :- .

ticr. ar,d shelter facilities.

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• n D i r e c o r i s r e s p o n s i bl e f o r coo rd i n a t i r.g s '> i .

.

! cr. a : t i v i t i e s . Me will supervise cperation of t .e -

i c i '. .

.... '. .c3 Lirc.at:.e will work in consulta:!on with .l.c i

s*.;.<i.:o the

..Pte offi: 2rc ar.d advise ther; of all acti:ns . . .

o.. erg.incy situation.

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.3;;;c rt c:.ori ..:y re s..; r.s e and ree:very opera ti:ns .

,m.

C. Training

' CNimunity's erergency response personnel should partici;a:e '-

appropriate State and Federal training courses. Training is coordinated by MCDil,.

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s . ,..,. c. :..... .::D .e . _o.. ... . . . . e '. '. o. .' .: . . t s .' 197.6

, 2. F..G.L. c'39 acts of 1950

3. Har,dbO:k of Te'eral Assistance, 1953 i

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I. P U f.T c d -

The ;.;r;cce of this Ar..ex is to provide direction in meetir.E f u bl i c n e r-d s o f We st Newbury in an #$mergency situation ca ..

O!vil disturban:9. L c.* s o f l i f e , injiry arid destruction of l  :. be miticat+d by r e:; or .nlanninE And response. 3 II. .si;iAIION l. '. T, I. F.M r f i O" S Situation

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~ev Civil Defense Tirect.vr setiva e

'.e EOC.

F -

-;}. notification proceed as per F, esp:r.se Plan.

B. Phases of Manager.ont 1 Mitigation

( The likelihcod of civil disturLE - .s c+n to s.shstinti?

reduced by rrr a,ic=1 ,itip ticn ; f f :. r *. ? . Tno .ct civil distr - . ..u ticy* .

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c:, C.se' nth'y.tsa.s t.t discuss concerns and st.rategns.

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c. Task.fcree c:et t o re:o:.; .e nd c on t ir. ut r. :. e c f ce r. fi n e::.a r,; E i m.

I ac:tSS ,..

control areEs.

d. 'TasI' force set up reconstruction Er.d policies directed : . :

mitigetlen.

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\' r . A.::U M.. , RATION l.UD LOGISTICS A. Egitds and f ; orts 1

{ Ferr.:s for Cel:+:t !:n Of infon.htien prtaini g :: civi' t.'ncCE are C: .:ni i. .. . 'tx ..

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CF OPE?ATICNS e,-

A. General 5 1. Upon receipt o f i n f e r. .$. t i on o f a r e t e n t i a l d =.e.

0: .. unity % C will be activ2 ed and 0.n.,.nt r '. s. n1.c  ! ' '. e . -

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mity of

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5,>..t;- :s

.ri.ir.s will be :

e. /.-ve'.

..!i n ely notified :)

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(1) Activ?:.e E00 (2) ACTIVE *9 a 11 C C :5 Jn 10s t i on C f * <l*,.ai;3 i

E. S S t a bl I s h c Cl*'r. ;n i e n t i on s w i t h F :,r'.a rd C *. '

I on a 2t. hour basis

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(2) A s s e r.bl e , brief and assign specific r+c;.onsibil .c '

r..ar;:-ncy response forces.

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(5) !;o 'fy (a) :: . A A .' r a :i t a ; ; .: s e t e r s (b) Rec Cress j

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a. Provide for food, c.' othing and s.'.elter as re:;u' red f :

C.G4S.

g. . . o. .. .oa o s. .

s 3 .a . . ;,. y. .a. . . r c. .. c. . .. r o .s

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a. Trc.ide f r tenting of water for ; stability in ft::D:: .

areas nd i ns tr.:c t ions for p uri fl:a tion i f r =q u' rod. .

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a. s .. .

tc.e sut.i;ns. T. DI f r. ',1.1 US Ah D C OS 'i it0L

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Tc ' . r. s u ppo,r t o f d a:t !.a z a r: 5. . C. se 1 Local eusrconcy response personnel should attend train!nc ::.: . . o f."ere d !:y !. c : .' 1, S ste 5.nd federal atencies. VII. Pi,A N 1. ',l - N .. .:'? .D : f. IN Tr.*/ "CE ) A.'1

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I E.  ?!.., e.~: o of Men."Ccr.ent . 4 1 . Mitigation

a. Frovide assistance for develop!r.g public dis 2 star .:.

t ion e : e rec.s (including hurricane infc-r* * '.* n ) f r., r - . E E e groups to to a..cnscred by er.ercency -  : .t .' -

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(. <g,1 cis .s.:l e s , ; *w ar f.11'.ur ss , tra f fi c s ocid era s , r . L1 i.e affected area. ac. N"c. Frovide the coordination, for the requestig er :':. J. as required.

d. Frevide coordi :stion for the re: option, Galter!'c.

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c._-__. j }l0* Therefore, public officials and emergency management personnel, being all too familiar with the obstacles winter storms present, I rely on emergency management plans to aid them in dealing with this hazard. III. CONCEPT M OPERATIONS A. General I Many winter storms have paralyzed areas of Massachusetts in this century; some of the most memorable having occurred in 1920, 1940, 1969 and 1978. During these blizzards, and during the I many other severe snowstorms which have plagued the Commonwealth, citizens have relied on their public officials and agencies to serve as rescuers and coordinators and to lessen the threat of the winter storm. In that tradition, the I Massachusetts Civil Defense Agency (MCDA) continues to serve as the primary coordinating arm in the state-wide management of all types of winter storms. MCDA is responsible for monitoring the National Weather Service alerting systems during periods when winter storms are expected to affect any area of the state, and transmitting information to ,I local government. The directive for the Emergency Operating Center and Field Staff to assume standby and operational status is given at the discretion of the Director depending upon I existing and expected weather conditions. Staff could be put on standby or made operational even if ' storm warning' had not been issued, as long as the need for assistance to citizens was I deemed sufficient. A ' storm warning' would most probably result in ' standby' status to be succeeded by full ' operational' status as conditions worsened and this became necessary. I During the storm, West Newbury civil defense coordinates all local agencies involved in providing services necessary to preserving life and property. In the case of a winter storm, the groups with which civil defense works most closely are I emergency management departments such as fire, police and public w o r k s'. Much management of winter storm obstacles and dangers involve plowing and patrolling of roads, repair of damaged

 .I             public utility lines, and aiding those citizens (especially the elderly and institutionalized) who are without heat and food.

I West co con bury civil defense will utilize its personnel and tions systems to coordinate information on weather s, and needs in the areas of personnel, equipment and wor done to provide solutions to problems arising from the ter storm occurrence. B. Phases of Management

1. Mitigation

a. Provide assistance for developing public disaster I education programs. As was proven during "Slizzard of 78," citizens who are knowledgeable about winter storm preparedness and survival measures are their own best U-3 I

                                                                                 - 1 Mitigation (cont.)

protection against this hazard. Families whose homes.and cars'are equipped to withstand the onslaught of the storm

     '             rely less on help;from the outside, leaving emergency-management personnel more time and, resources to help-others in need.     (See Appendix 1, " Storm Preparedness heasures".)

b. Encourage the community and individuals that are vulnerable to riverine or coastal storm tical surge to-participate in the National Flood. Insurance Program,1and to meet building construction codes recommended by this program.

2. Preparedness

a. Develop, install, and test adequate communications and warning system 3 throughout the community.

b. Assist local departments.in developing and maintaining sound emergency management plans. Recommend, especially, that .there be frequent review of the adequacy of snow removal resources.

c. Advise' local departments to review and update mutual aid agreements.

d. Designate suitable shelter areas throughout the community and make their locations known to the public.

e. Coordinate public. information on any approaching storm's progress and implement notification procedures during

                   ' storm warning' status,

f. Prepare ;o coordinate the possible evacuation'and sheltering of populations from areas which are expected to suffer. usually severe effects such as tidal surge or riverine flooding.

3 Response A ovide coordination of any measures that must be taken

               .. $o preserve. life and property. This includes such
             '"; actions as the dispatch of rescue teams, the evacuation

_ f affected populations, the management of emergenci L' . response for dealing with such problems as injuries; fires, flooding, downed power lines, power failures, traffic accidents and tie-ups, and the acquisition of snow removal resources.

b. Provide the requesting of mutual aid as required.

c. Provide, in some instances, information to citizens who require assistance in obtaining heat, food, or other necessities.

U-4 )

d. Provido for the reception, shaltsring, cnd enre of ovacuees and stranded individuals.

 .h                   e.      Provide situation reports to the head of government and state civil defense area offices.

4 Recovery

a. Coordinate re-entry of evacuees.

b. Coordinate debris agencies which control health, sanitation, and clearance.

c. Coordinate agencies which establish security for damaged residential and commercial property.

d. Provide assistance in inspecting and assessing damaged structures and land prior to and after re-entry.

e. Prcvide information, assistance, and coordination of services for temporary housing, insurance matters, and federal financial disaster aid to storm victims.

IV. ASSIGNMENT OF RESPONSIBILITIES A. Chairman of the Board of Selectmen

1. Authorize the heads of all departments to employ their resources emergency.

and personnel in the response to the winter storm

2. Declare local State of Emergency.

[ 3 '. Make the decision, upon recommendation from the Civil Defense Director and others, to order the evacuation of a winter storm threatened area.  ! 4 Request State and Federal assistance. j B. Civil Defense Director 1. Coordinate all local EOC and field personnel in the response to the winter storm emergency situation. 2. Adhdse and assist the Chairman of the Board of Selectmen in 3

                          ' declaration of a State of Emergency and request for and Federal assistance.

! 3. Make recommendation to the chief executive regarding the ) advisability of evacuation of populations or other l protective response actions. i' } ) 4. Activate city the EOC and departments, and local coordinate privatethe activites of town or resources. , U-5 1 l 1

5. Develop cnd neintain tho CEM Plan and all related wintor storm response plans.

6. Provide emergency public information and. instructions.

7. Provide situation reports to the Chairman of the Board of Selectmen.

8. Organize the Disaster Recovery Team and set up "one stop" assistance centers with MCDA.

C. Local Police '

1. Provide-traffic control.

2. Assist in search and rescue.

3 Provide surveillance and security to areas vulnerable to lawlessness and looting during emergency operations and re-entry. D. Local Fire Department

1. Utilize communications under its jurisdiction such as fire sirens to provide storm warning alert.

2. Conduct search and rescue.

3 Provide personnel and equipment as necessary to aid in managing emergences resulting from the winter storm oCourtenCt. 4 Provide EMTs where necessary to aid in emergency medical treatment of winter storm victims. F. Public Works

1. Provide equipment and personnel as necessary to assist in emergency response and recovery, especially to provide resources for removal of snow from roadways.

2. Clear debris. .

3. 7 tect public water supplies and provide temporary potable

               ,,         resources.

4 re utilities, water, sewage disposal and other public toes to affected areas.

5. Provide damage assessment of roads, bridges, dams, and other structures affected by the storm.

U-6 ) )

G. Aterican R d Cross (Local Ch3pter)

1. Coordinate emergency shelter care including beddirg, feeding, and other amenities for evacuees and stranded individuals.

2. Identify and register shelter individuals.

3 Coordinate welfare and related services. e 4 Coordinate disaster relief assistance among private agencies. H. Board of Health

1. Provide public information immediately prior to and during the storm on measures one may take to prevent overexertion, overexposure, frostbite, fatal freezing and other  !

disabilities caused by storm conditions. I

2. Provide or request health coordination, assistance, )

information, and resources as necessary during emergency operation and re-entry. 3 Provide or request assistance and resources as necessary to maintain adequate health and sanitation conditions in shelter facilities. < 4 Test or coordinate means for testing drinking water for contamination and advise on means of decontamination.

5. Control public health problems in storm affected areas during emergency operation and re-entry phases.

I. Other Departments, Agencies and Organizations

1. Provide for security of employees and vital records.

2. Provide for safety, health, and welfare of employees, clients, and assignees, which can be done with optimum success through following procedures in the organization's own emergency response plan.

V. DIRECTION AND CONTROL L The local Civil Defense Director, under orders from the Chairman of the Board of Selectmen, is responsible for coordinating all winter storm emergency activities. He/she will coordinate the operation b of the EOC and work in cooperation with representatives of all I involved local departments during the winter storm emergency. He/she will advise elected and appointed officials of the progress of events during the emergency. U-7

VI. ADMINISTRATION AND LOGIST2CS A. Records and Reports Forms for data collection, r ep e r't in g , and message handling during a winter storm emergency are found in sections of this plan. Civil Defense will also provide situation reports during the emergency, and after action reports when the emergency has passed, to the Chairman of the Board of Selectmen and MCDA. B. Resources Departments such as Police, Fire, DPW, and other local emergency

     ~

response agencies who have disaster response and related responsibilities will maintain and provide equipment, personnel, I and other resources as necessary to support emergency operations. I C. Training i MCDA, through its Training Academy, provides disaster mitigaton preparedness, response, and recovery training programs I addressing many aspects of all natural and technological disasters including winter storms. These courses, seminars, and lectures are offered to emergency management personnel, I government officials at all levels, and private citizens. MCDA training and education programs also include many public information films and publications. Local government should Tne take advantage of these programs. VII. PLAN DEVELOPMENT AND MAINTENANCE The Civil Defense Director is responsible for the development and I' maintenance of the winter storm disaster management aspects of tne CEM Plan, as well as the overall plan. Other persons, departments, and organizations specified in this Annex are required to prepare I and update internal response plans, and maintain an adequate level of readiness of their plans in cooperation with Civil Defense. i I VIII. REFERENCES Bair, F.E. and Ruffner, J., "The Weather Almanac" Avon Publishers, i I

                                                                                               )

1 1977 I Commonwealth of Massachusetts, " Civil Defense Report on the Blizzard of 1978"

                 " Disaster Operations; A Handbook for Local Governments"           FEMA CPG 1-6   July 1981
                 " Emergency Management USA" FEMA SS-2, October 1981 Haas, J.E. and White, G.F. " Assessment of Research on Natural               d Hazards" MIT Press, Cambridge, Mass.

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