ML20235L756
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1 Tayloe Associates WAY 2 61983 Attn: Ms. Ann Riley 1625 I Street, N.W., Suite 1004 Washington, DC 20006
Dear Ms. Riley:
Subject:
Contract No. NRC-17-83-399 for Stenographic Reporting Services At the contract initiation meeting for the subject contract, held on l l
l March 18,1983, you were advised that travel reimbursement under this l contract would be closely monitored by the Nuclear Regulatory Commission l l (NRC) and that you were expected to carefully centrol travel expenses.
1 In order to monitor these costs, we must know whether you are using subcontractors or your Washington staff for hearinga held in the field.
On April 13, 1983 you were provided a voucher format which included the identity of the subcontractor, if any, who recorded the transcript being billed. During a meeting held on May 2,1983, your attorney, Joseph Gallo, indicated that it would be too much of a burden for 1 you to type the subcontractor's name on each invoice, but that, in I the future when your invoices were submitted, a cover note would be '
included which would list the subcontractors and the hearings they had recorded for that billing period. This same subcontractor infomation would be provided for those transcripts already billed and paid.
In a letter dated May 14, 1983 you provided a list of subcontractors used by Tayloe in perfoming the work on this contract. While the list does indicate "DeSimone Computer Reporting Company... have reported all the Indian Point hearings," it does not tell us if any of your staff was also used on the Indian Point hearings. We understand that often two or more reporters are involved in the production of a transcript. We therefore require more specific information. In the future, please identify each subcontractor (by name), or Tayloe i only, or subcontractor (name)/Tayloe on each invoice submitted. A revised invoice femat is enclosed.
While I do appreciate that adding this information to your invoices may require additional work on your part, nonetheless, it is my determination that subcontractor / prime contractor identification on the invoices is necessary for proper monitoring of travel costs by the NRC.
8707160314 070709 PDR F01A BIRDBS-675 PDR l & 43
. f Invoices not containing this information will be suspended. Your cooperation in this matter is appreciated.
In addition, as of May 26, 1983 I have not received any of your travel invoices. In several earlier discussions, NRC requested the submission of these invoices. Confirming your May 26, 1983 telephone conversation with Teresa McLearen, NRC, you stated that you intend to hand deliver the travel invoices to NRC on Friday, May 27, 1983. In the future, these invoices must be sent in a timely manner so that travel costs may be reviewed by NRC to assess Tayloe Associates' compliance with the travel provisions of the contract.
l Sincerely.
Origins 1 Signed By Patricia A. 3=ith Patricia A. Smith Contracting Officer l
As staty!
s-l bec: P. Sullivan, P0, SECY, w/o enc 1.
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D. Moran, P0, ASLBP, w/o enc 1.
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I I W. Manion, ORM, w/ enc 1.
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