ML17345B348

Rev 14 to QA Manual Procedure QP 4.1, Control of Requisitions & Issuance of Purchase Orders for Spare Parts, Replacement Items & Svcs.

ML17345B348
Person / Time
Site:	Turkey Point
Issue date:	09/15/1983
From:	FLORIDA POWER & LIGHT CO.
To:
Shared Package
ML17345B345	List: ML17345B344 ML17345B346 ML17345B347 ML17345B348
References
QP-4.1, NUDOCS 8311160162
Download: ML17345B348 (33)

Text

QUAY'SSURANCE MANUAL Proc. No. P 4.1 R ev.

14 CONTROL OF REQUIKZT1ONS h THE ISSUANCE OF PURCHASE ORDERS FOR Date RiM RowER a LiGHT COMPAPiv SPARE PARTSP REPLACEMENT Se tember 15, 1983 ZIZMS, Sc SERVICES Page cI 1 25

1.0 APPROVAL

The following signatures have been obtained prior to issuance of this procedure:

I I Manager of Purchasing I

I I

Manager of Popover Plant Stores I

Director of Corporate Contracts Manager of Nuclear Energy 0 2.0 PURPOSE:

Manager of Quali Assurance This procedure provides a system to assure that the appropriate technical and quality requirements are placed upon suppliers who provide material, equipment, and services for operating nuclear plants.

3.D SCOPE:

This procedure applies to all FPL Requisitions on Purchasing Agents (RPAs),

Purchase Orders (POs), contracts and other procurement documents originated by the Stores Department-Operating Poser Plants, and by Nuclear Energy (Operating Plant Personnel Only). The requirements for all of the other FPL organizations are defined in QP 4.4.

4.0 RESPONSH3IIZTIZSt 4.1 The originator is responsible for initiating the RPA, incorporating adequate technical requirements and routing the RPA in accordance urith this procedure.

QUASH% ASSURANCE MANUAL Proc. No. P 4.1 Rev.

CONTROL OF REQUISITTONS h THE ISSUANCE OF PURCHASE ORDERS FOR Oate

)RIOA R a I.IGHT coMPAHY SPARE PARTS'EPLACEMENT S tcmber 15, 1983 ITEMS, h SERVICES Page cf 25 4.Z The plant QC Supervisor is responsible for:

1. identifying the RPA classification and including appropriate quality requirements in RPAs',

2. revieming OC-Required, QL-2, RIR and RPAs for adequacy of technical requirements;

3. routing RPAs in. accordance with this procedure.

4.3 The Manager of QA Procurement h Reliability or his designee is responsible for:

1. reviewing and routing RPAs submitted to QA to verify the adequacy of the inclusion of items such as quality level, quality requirements, scope of work, and source verification as specified in this procedure; Z. assisting the originator of RPAs and QC in resolving problems or questions concerning RPAs,

3. maintaining an Approved Suppliers List (ASL) for QC-Required and QL-2 items and services and controlling the utiliration of suppliers not on the ASL

4. signing POs, PO supplements and final drafts of contracts (including amendments and supplements) signifying review and approval as required by this procedure including supplier bid exceptions,

5. providing ~chasing and Corporate Contracts mith a list of personnel authorised t~o reviem'nd sign procuremcnt documents for the QA Department.

QUALITYASSURANCE MANUAL R ev.

CONTROL OF REQUISZTLONS h THE ISSUANCE OF PURCHASE ORDERS FOR Date DA POWER a LIGHT CO4IPANV SPARE PARTS, REPLACEMENT Se tember 15, 1983 HXMS, h SERVICES Page cI 3 . 25 4,4 The Purchasing Agent or Contracts Agent is responsible for:

l. reviewing proper routing and approvals of RPAs when received in their department with the exception of RPAs for replacing material transferred from another plant (where the originating quality assurance or quality control group is responsible to obtain the second quality assurance or quality control review);

2. incorporating RPA rcquircments into PO or contract documents;

3. assuring that record copies of POs (including supplements) are signed by QA signifying review and approval as required by this procedure.

4. Assuring that purchase orders for QC-Required and QL-2 items and services are placed with suppliers, locations and scope/limitations approved by Quality Assurance.

5.0 PROCEDURE

5.1 Originating RPAs - the originator of the requisition or change to the requisition sha.ll:

1. include information such that the item requested is described in enough detail that it is clear what is desired. Depending on the complexity of what is requested, the details may consist of:

a. scope (extent of work to be performed or application of item). The scope may be in the form of a specification or contract which shall be referenced on the RPA and if the supplier does not have acocss to these documents they must be attached to the RPA;

-I b. referenced procedures, and/or attached specific drawings, codes, instructions, etc., including the particular revision data (where the revision is critical to the proper form, fit or function).

standards,

QUAIZIYASSURANCE MANUAL Proc. No. P 4.1 Rev. 14 CONTROL OF REQUISITIONS 8r, THE ISSUANCE OF PURCHASE ORDERS FOR Date A a t.tGHT COMPANY SPARE PAR~ REPLACEMENT S tember 15, 1983 ITEMS, 8c SERVICES Page

.4 c,f 25 5.1 (Cont'd)

c. dimensions on simple items, i.e., inside diameter, outside diameter, length, ~idth, etc.;

d. catalog numbers, part numbers, FPL material and supplies (MRS) numbers may be used to describe the item; Z. shen practical, reference the original purchase order number and supplier F

for spare or replacement parts,

3. ttthen available, reference the PCM number the RPA is being issued against;

4. methods used for determining that spare parts meet or exceed original requirements shall be delineated in plant procedures or instructions;

5. consider, as applicable, the follotvingt

a. need for an engineering evaluation, e.g.;

o the need for upgrading of the item o the reliability of the item o- effect of code changes on the item

b. need for special tests;

c. need to supply any special instructions or requirements to the supplier for: designing, identification, fabrication, cleaning, erecting, packaging, handling, shipping, extended storage, and testing;

d. need for supplier to provide to ordering location instructions or requirements for: cleaning, erecting, handling, shipping, and extgnged storage 1

e. need for chemical and physical analysis; 1

f. performance data;

QUALITYASSURANCE MANUAL P No. P Fl ev.

CONTROL OF REQUIStTIONS h THE ISSUANCE OF PURCHASE ORDERS FOR Date ioA povvER 4 t.tGHT COMpANv SPARE PARTS, REPLACEMENT Se tember 15 1983 ITEMS, 8c SERVICES Page ct

5. Z5 5.1 (Cont 'd)

g. calibration data;

h. qualification of personnel performing the service;

6. utilixe plant implementing procedures for confirming purchase orders, when they are necessary.

7. route the RPA for review to Plant Quality Control at the plant where the material or item will be delivered, and then to thc Quality Assurance Department (site or staffl.

5.2 Plant Ouality Control Revietv of RPAs - the plant Quality Control group shall revietv all requisitions for proper classification and shall revictv all QC-Required, OL-Z, and RIR for adequacy of technical requirements. 'Ihe P)ant QC Group shall reviem the source documents (e.g., Q-List, Spin-List, Line List, Instrument List, Valve List, Drawings, etc.) which identify safety related items and requirements as applicable. The performance and documentation of this review shall be described in plant procedures. If quality requirements are required, then QC shall provide the necessary quality requirements to assure that the item meets or exceeds thc requirements of thc original specification. Methods used for determining that spare parts meet or exceed original requirements shall be delineated in plant procedures or instructions.

5.3 Classification of RPAs - the RPA shall be classified by Plant QC (marked) in one of the following ways:

1. QC-Required

2. OL-2 (Note: For purposes of identifying RPAs, Form Z115-QC, and DWAs, "QC-Required - QL-2" or "QC-Required (QL-2)" are to be considered synonvmous with "QL-Z"

QUALITYASSURANCE MANUAL Proc. No. P 4.1 Rev. 14 I

~s ~ CONTROL OF REQUISTXTONS h THE a ISSUANCE OP PURCHASE ORDERS FOR Date

.OR FR a t.tGHT COMPANY SPARE PAR~ REPLACEMENT Se tember 15, 1983 II%MS, 8c SERVICES Page ef 25 5.3 (Cont 'd)

3. Receiving Inspection Required (RIR)

4. No OC-Required or QC Not Required 5.4 'QC-Required" Classification

\

- this classification shall be used when one or more of the following conditions mist:

I. The item is for use in, or in conjunction with, a safety related system and

/

the item or service does not meet the definition of a Co'mmercial Grade Item".

2. The Plant QC Group desires to upgrade an item or assure that only suppliers with approved QA Programs are used when purchasing thc item or service.

3. Doubt exists as to the Quality Assurance Program requirements to be imposed on the item or service.

%here possible, the originator or any other mtercsted party should contact the Power Plant Engineering Department to make a determination as to whether or not an item or service is safety related. Refer to QP 2.7 for identification of safety related structures, system, and components. Thc results of this determination shall be documented by the person requesting the response.

4. For items and services when no other classification level properly applies.

5.5 "OL-2" Classification This classification should be used when onc of the following conditions exists:

1. Thc item is for use in, or in conjunction with, a safety related sys>em and meets the definition of a "commercial grade item" and documentation (e.g., mill test reports, certification of compliance, chemical or physical test reports, heat treat certification, reports of inspection, ctc.) is required.

QUAL1(TY ASSURANCE MANUAL Proc. No. P 4.1 Rev.

14 CONTROL OF REQUISITIONS h THE ISSUANCE OF PURCHASE ORDERS FOR Date Aioa POwER d LiGHT COMPmv SPARE PARTSi, REPLACEMENT Se tember 15 1983 ITEMS, h SERVICES Page c,t 7 25 5.5 (Cont'd)

2. The item is for use in, or in conjunction with, a safety related system and meets the definition of a 'commercial grade item" and the functional or material characteristics of the item cannot be verified upon receipt inspection or post installation.

3. The Plant QC Group desires to upgrade an item meeting the definition of "commercial grade item" or to assure that only suppliers approved by QA are used for the purchase.

5e6 "Receiving Inspection Required" (RIR) Classification - this classification may be used when one or more of the following conditions are met:

1. The item is for use in, or m conjunction with, a safety related system and meets the deiinition of a Com'mercial Grade item and 'no documentation is required (if documentation is required, refer to paragraph 5.5).

2. The item is for use in, or in conjunction with, a safety related system and the functional or material characteristics of the item can be verified upon receipt inspection or post installation testing.

3. The item is for use in, or in conjunction with, fire protection equipment or components that are important to safety.

4. The item or service is not for use in, or in conjunction with, a safety related system but plant QC desires to perform a QC receiving inspection.

NOTE: FOR ADDITIONALGUIDANCE ON DETERMINING QUALITY LEVELS, REFER TO FIGURE 4.1-8 AND 4.1-9. "

5.7 Items classified as "QC-Required", "QL-2", or "RIR" require a QC inspection in addition to the normal Stores Department receiving inspection. These inspections shall be accomplished in accordance with QP 7.1.

QUALTZV ASSURANCE MANUAL Proc. No. P 4.1 Rev. 14 CONTROL OF REQUISIIIONS hr, THE ISSUANCE OF PURCHASE ORDERS FOR Oale f S tember 15, 1983

.OA WER 4 I.IQHT cQMPANy SPARE PAR~ REPLACEMENT ITEMS, h SERVICES Page 8

of Z5 5.8 'No QC-Required" Classification - this classification may be used in lieu of the above classifications when any of the following conditions exist.

1. the item is not for a safety related system or Z. the item is used in a safety related system, satisfies the definition of a

'Commercial Grade Item" and the normal Stores Department inspection for shipping damage, quantity and identification is satisfactory to assure that the item or services meets the requirements of the original equipment and the needs of the plant. Items to be installed in safety related systems which require traceability or documentation submittal or certification to standard(s) shall not be classified as 'No QC-Required."

Qualitv Assurance Department review of RPAs - the QA Department shall review RPAs as stated in this procedure 'to assure adequate inclusion of information specified in paragraphs 5.1 through 5.8 of this procedure.

5.10 Quality Requirements - if QC review indicates that the requisition needs to be stamped "QC-Required" the specific quality requirements shall be referenced on, written on, or attached to the RPA utilizing the form shown in Figures 4.1-1.

All RPAs for items and services classified "QC-Required" shall state that the provisions of 10CFR Part 21 apply to the purchase and should reference the latest revision of FPL Special Quality Assurance Document SQAD-1002. Other Qualitv requirements which may be included on "QC-Required" or "QL-2" RPAs are the following:

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1. Requirements for the supplier to have a documented Quality Assurance Program that implements the applicable portions of 10CFR50, Appendix 8, or ANSI N45.2.

QUhGHY ASSURANCE MANUAL Proc. No. P 4.1 R ev.

14 CONTROL OF REQUISITIONS h THE ISSUANCE OF PURCHASE ORDERS FOR Date IOA POWER a LIGHT COMPANY SPARE PARTS, REPLACEMENT Se tember 15, 1983 XZKMS, Sc SERVICES Page cf 9 25 5.10 (Cont 'dj

2. Right of access for inspection or audit by FPL or designee. This requirement should also include the identification of, or method for identification of witness and hold points, if applicable.

3. Documentation requirements shall identify the documentation to be reapproval.

submitted, including quality assurance records for information,. review, or The statement, "Documentation Required is per the attached Form 3524" is to be used to reference Form 3524, (Figure 4.1-1) on the RPA.

4. Nonconformances - The method for reporting and requirements for approving nonconformances shall be specified. Nonconformance reports shall include corrective action to be taken.

5. Lower tier suppliers - The requirement that the supplier shall include the - ~

appropriate quality assurance requirements in all lower tier purchases.

6. If Special Quality Assurance Documents are to be used, they shall be the lastest revision and properly referenced. Any additions or exceptions to Special Quality Assurance Documents shall be made on the RPA. Exceptions shall be noted immediately adjacent to the referencing statement. SQAD 1001 should be used for "QC-Required" items, SQAD 1002 should be used for identifying the provisions of 10CFR Part 21, SQAD 1003 for "QC-Required" services, SQAD 1004 should be used for requested surveillances, SQAD 1005

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should be used when documentation is requested and SQAD 1006 for "QL-2" items or services.

QUASH% ASSURANCE MANUAL Proc. No. P 4.1 Rev.

CONTROL OF REQUISITIONS h THE ISSUANCE OF PURCHASE ORDERS FOR Date R a LIGHT CO4IPANY SPARE PAR~ REPLACEMENT Se tember 15, 1983 ZZZMS, 8c SERVICES Pa9e , e,f 25 5.10 (Cont'd)

Special Quality Assurance Documents and associated Quality Control Notices may be shown on the face of Form 2115 QC or 2115 RI RPAs by checking the appropriate blocks and indicating the proper Quality Control Notices code number on the form.

5.11 Routing of RPAs for quality review.

1. 'No QC-Required'PAs shall be routed to plant QC for review. No review bv the QA Department is required.

2. 'QC-Required', "QL-2", or 'RIR" RPAs shall be routed to both plant QC and the OA Department for review.

3. If the RPA is for replacing material or an item transferred from another plant, then route the RPA to the Quality Control or Quality Assurance group at the plant from which the material or item was transferred.

4. Quality Control reviews shall be documented by signing, initialingf or stamping. (traceabie to an mdividual) either the Form 1 RPA or the hard card (Figure 4.1-2 and Figure 4.1-3) and any quality clauses which may be at tachcd.

5. Quality Assurance shall document their review by signing or initialing either the Form 1 RPA or thc hard card and any quality clauses which may be attached.

6. Qualitv reviews shall assure that both technical and quality requirements.age adequate and complete.

7. In the situation where the generic SQAD Documents are not applied to provide comprehensive QA Program requirements on an RPA, the QA

QUAL'VASSURANCE MANUAL Proc. No. P 4.l

'6% CONTROL OF REQUISITIONS 8c THE Rev. 14 ISSUANCE OF PVRCHASE ORDERS FOR Date OA POWER a LIGHT COMPAH Y SPARE PARTS'EPLACEMENT Se tember 15, 1983 ZZXMSI, 4c SERVICES Page e,f 25 5.11 (Cont 'd) reviewer should consider whether the scope of work covered by a "QC-Required" RPA interfaces with work covered by other procurement documents or work done by FPI If so, the QA reviewer shall assure that the Quality Assurance requirements incorporated in separate procurement documents, in conjunction with the FPL QA P~ogram, will collectively satisfy the QA requirements

. applicable to the total items and services procured.

5.12 Automatic Release Order (Inventory Resources) - Quantity releases against current BPO's do not require QA or QC review. Automatic Release Order (Inventory Resources) BPO's can not be used for QC-Required or QL-2 items.

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5.13 Use of Hard Card RPAs - 'QC-Required" i'tems may be requisitioned on Form Z115 QC (Figure 4.1-2). "RIR" items may be requisitioned on Form 2115 RIR (Figure 4.1-3). QL-2 items shall be requisitioned on Form 2115 QC by stamping the card 'OL-Z" (see paragraph 5.3.Z) only. 'No QC-Required" items may be ordered on Form Z115 (Figure 4.1&).

l. If form 2115 QC or Form 2115 RIR is used, QC shall review the requisition initially and each time the material is requisitioned. QC shall indicate their review by initialing and dating the form in the "Quality Control" section of the form. QA shall review the requisition initially and thereafter only if changes are made in the "Description" or 'Spare Parts For" area of the card. QA shall indicate their review by signing and dating the "QA

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Approval" block in the "Spare Parts For'rea of the card.

5.14 Whenever any changes to "OC-Required", "QL-2", or "RIR" RPAs are necessary because of an error in assignment of part number, description, quality reouirements, typing error, etc., and the error is found during the review process

QUAIITYASSURANCE MANUAL . No. P 4.1 Rev.

CONTROL OF REQUISITIONS h THE ISSUANCE OF PURCHASE ORDERS FOR Date LCM WEB a LIGHT GO4IPAHY SPARE PAR~ REPLACEMENT Se tember 15 1983 XTEMS, 8c, SERVICES Page . e,f 12 25 5.14 (Cont'd) and prior to an order being placed, the person discovering the error shall cross out the error and initial and date the correction. This correction shall then be initialed by the originator, Quality Control, and Quality Assurance (only for requisitions with quality requirements), or a memo showing concurrence of these individuals shall accompany the RPA to the Purchasing Department and be filed in the PO file.

Evaluation of Supplier Exception - Purchasing shall route all supplier exceptions on RPAs addressing technical or QA requirements to the originator for resolution. Resolution of these supplier exceptions shall be documented.

0 Exceptions to Technical or Quality requirements approved by FPL change to these requirements Paragraph 5.14.

which will be processed

<<ill result in accordance in a with 5.16 FPL Changes to Technical or Quality Requirements of an issued Purchase Order or Contract - shall result in the generation of a supplement to the purchase order or a change to the contract, which will list the changes to these requirements.

To gcneratc the supplement, the originator (or person requesting the change) shall issue an RPA or Contract Change Order (CCO) requesting a supplement to the Purchase Order, and route the RPA or CCO to the plant Quality Control and Ouality Assurance for review in accordance with this procedure. To generate a contract change, the originator shall prepare an RPA or CCO (Figure 4.1-5) requesting Corporate Contracts to amend the contract and route the RPA or CCO through Quality Assurance for review. Whether used to generate supplements to purchase orders or changes to contr'acts, the CCO must have the

QVAIZIYASSURANCE MANUAL Proc. No. P 4.1 Rev.

CONTROL OF REQUISZTIONS h THE ISSUANCE OF PURCHASE ORDERS FOR Date IOA POWER S LIGHT COMPANY SPARE PARTS, REPLACEMENT Se tember 15, 1983 EZXMSI, 8c SERVICES Page ct I 25 (Cont'd) 5.16 quality level

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identified on the form and shall conform to the content requirements for an RPA as specified in this procedure. NOTE: All supplemental RPAs or CCOs for QC>>Required, QL-2, and RIR items/services require review and signature by QA with the following exceptions:

1. cancellation of a PO in its entirety,

2. <cancellation of a PO line item in its entirety,

3. price and schedule changes only,

4. change in the number of items ordered on any line item.

Supplemental RPAs for "No QC-Required" items/services do not require review by QA.

5.17 Confirming Purchase Orders - shall be evaluated by QC for both Technical and Quality Requirements to assure that the proper requirements are conveyed to the supplier. When ordering 'QC-Required", "QL-2", or "RIR" items or services, Quality Assurance shall be contacted by the originator for their concurrence with the requirements prior to officially contacting the supplier. If this is not expedient, QA and QC shall bc contacted by the originator for concurrence within one working day of placement oi the verbal order. In the event that the necessary requirements were not imposed, a supplemental purchase order will be negotiated including these necessary requirements. The Purchasing Agent/Contracts Agent placing the confirming order shall assure that the

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supplier is on the FPL ASL.when required by this procedure. The originator of the request shall follow all confirming purchase orders with an RPA that will be routed for review and approval in accordance with this procedure.

QUALM% ASSURANCE MANUAL No. P 4.1 Rev.

CONTROL OF REQUISZTIONS 8t THE ISSUANCE OF PURCHASE ORDERS FOR Date II Se tember 15 1983 LO fR a l.IGHr COMP~A SPARE PAR~ REPLACEMENT ITEMS, 8t SERVICES Page

'4 cf 25 5.18 Preparation of Purchase Orders and Supplements - when a PO or supplement is issued, it shall include the technical and quality requirements. Purchasing or Corporate Contracts shall assure that all RPAs or CCOs for items/services within the scope of this procedure have been identified as 'QC-Required", "QL-2", "RIR" or "No QC-Required", and that all QC-Required, QL-2, and, RIR RPAs or CCOs have been signed or initialed by Quality Assurance (indicating the initial review). CCOs shall be used only to generate Purchase Order supplements or changes to Corporate Contracts.

Purchase Orders generated frozn RPAs or CCOs marked "QC-Required', 'QL-2",

or "RIR" shall have the quality classification identified on thc purchase order.

POs and supplements generated from RPAs or CCOs marked 'QC-Required" "OL-2" and "RIR'xcept as noted in 5.16 shall be reviewed and approved by QA. Prior to issuing a supplement to extend the termination date of a P.O. the Purchasing Agent shaD consult the QA/ASL to ensure that the vendor is still on the list md. present the supplement for QA review and approval. QA will indicate their review and approval by stamping and signing as follows:

'Approved" QA If QA cannot perform this review immediately upon request, a copy of the PO is to be sent to QA for their review and approval on the following working day.

5.19 Preparation of Contracts signed by Corporate Officers: When a contra'Z an amendment signed by a corporate officer is issued, it shall include the technical l I

I I

and quality re'quirements. Corporate Contracts shall assure that all RPAs and I I

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QUAL)KYASSURANCE MANUAL Proc. No. P 4.1 Rev.

CONTROL OF REQUIEfTIONS h THE ISSUANCE OF PURCHASE ORDERS FOR Date OA gtQWEA a LIGHT COMP>N g SPARE PARTS, REPLACEMENT Se tember 15, 1983 II%MS, 8c SERVICES Page ef 25 5.19 (Cont'd)

CCOs for items or services within the scope of their procedure have been identified as 'QC-Required", "QL-2" or 'No QC-Required" and that all "QC-Required", "OL-2", and '1UR" RPAs and CCOs have been signed by QA (indicating the initial review). Contracts and amendments generated from RPAs or CCOs marked "QC-Required", 'QL-2" or "RIR" shall be revievred and approved by QA. Prior to issuing a supplement to extend the termination date of an "accounting purposes only" PO, the contracts agent shall consult the QA/ASL to ensure that the vendor is stil) on the list and present the supplement for QA review and approval. QA will indicate their review and approval of original contracts by stamping and signing the file copy of the 'accounting purposes only" PO referencing the contract. For amendments not affecting QA or Technical Requirements, QA shall sign the RPA only, no further review is required. For amendments affecting the QA or Technical obligations of the contract, QA shall indicate their review and approval by stamping and signing the file copy of the "accounting purposes only" supplement referencing the contract.

5.20 Blanket Purchase Orders:

1. Whenever a Blanket Purchase Order (BPO) is used for the procurement of a OC-Required, QL-Z, or RIR item or service, the RPA shall specify the Quality level. Each Deliverv h Work Authorization (DWA) released against a QC-Required, QL-2 or RIR purchase order shall specify the quality requirements consistent with the BPO, the technical requirements (unless s

technical requirements are specified ~te original order), and shall be revieqgred by QC and QA prior to issue in accordance with this procedure.

QUALZTY ASSURANCE MANUAL Proc. No. P 4.1 Rev 14 CONTROL OF REQUISITIONS h THE ISSUANCE OF PURCHASE ORDERS FOR Date

'.ORi fR a LIGHT COMWHY SPARE PAR~ REPLACEMENT Se tember 15 1983 ITKhlS, Ic SERVICES Page ef 16 Z5 5.ZO (Cont'd)

DWAs of a different quality level than the BPO may not be issued against a BPO issued by the Purchasing Department. IF the SQAD requirements are not included on the DWA, the following statement must be included:

"QUALITY ASSURANCE REQUIREMENTS APPLY - refer to Blanket Purchase Order and Supplements'. In addition, where the QA-ASL requires a state'ment to appear on the DWA, this statement must be specified whether or not it is stated in the original purchase order. BPO DWAs shall not be used for procurement of inventory items controlled by Inventory Resources.

Z. If QA or QC cannot perform the review of DWAs immediately upon request, a copy of the DWA is to be sent to OA or QC for their reviem and approval on the following ~orking day.

3. When items to be procured on a blanket purchase order arc fully specified in the BPO itself, (inclutiing all quality and technical requirements), the following method may be employed to authorise release of material from the supplier:

a. Inventory Resources Release (Form 1019)

As a minimum, identify to thc vendor the blanket purchase order number, FPL stock number and release number. These methods shall not be used to specify technical or quality requirements or to change or modify conditions in the BPO or supplements.

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b. Any changes to technical or quality requirements or changes modifications to conditions can only be made by supplement mhich will require reviem by QC and QA prior to issue in accordance mith this procedure.

~

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QUAI YTY ASSURANCE MANUAL Proc. No. P 4.1 Rev.

&6. CONTROL OF REQUISITIONS hc THE Date 14 ISSUANCE OF PURCHASE ORDERS FOR IOA PQWEA a LIGHT CGlAPANY SPARE PARTS, REPLACEMENT Se tember 15, 1983 ITEMS, 8c SERVICES Page 17.

t;f 25 5.Z1 Check requests may be used for the procurement of RIR items for immediate use in lieu of Purchase Orders as required, upon approval of the plant Quality Control Supervisor and are subject to all of the controls of this procedure for RIR items. Check requests shall not be used for the procurement of "QC-Required", "QL-2" or for any inventory items controlled by Inventory Resources. Changes to issued check requests shall be processed as in Paragraph 5.16 except that any changes shall result in the creation of a new check gequest incorporating the change and the cancellation of the original check request.

5.Z2 Other Procurement Documents: Only those documents specifically identifieg in this procedure shall bc used for the procurement of 'QC-Required", "QL-2" or "RIR" items or services.

6 0 RECORDS:

Purchase Ordersf Contracts, Supplements, Check Requests and DVAs including quality and tcchnical requirements referenced m this QP shall be maintained in accordance with QP 17.1.

7.0 REFERENCES

DEFBiFHONS ae ABBREVIATIONS:

7.1

References:

10 CFR 50, Appendix B - "Quality Assurance Criteri for Nuclear Power Plants and Fuel Reprocessing Plants" ANSI N45.2 - "Quality Assurance Program Requirements for Nuclear Power Plants" OP 4.4 "Review of Proctuemcnt Documents for Items and Services other Man Spare Parts" OP 7.1 "Receipt Inspection of Materials, Parts and Components for

=-

I

-I C' Operating Plants"

QUALI'IVASSURANCE MANUAL Proc. No. P 4.1 R ev. 14 CONTROL OF REQUISTHONS h THE i ISSUANCE OF PURCHASE ORDERS FOR Date

.ORi KA a LIGHT COMPANY SPARE PAR~ REPLACEMENT Se tember 15, 1983 ITEMS, h SERVICES Page of 18 .25 7.1 (Cont'd)

OP 17.1 The Collection and Storage of Quality Assurance Records for Nuclear Pottier Plants"

7.2 Definitions

The follotving terms are defined in the Glossary:

Automatic Release Order (Inventory Resources)

Blanket Purchase Order (BPO)

Commercial Grade Item Confirming Purchase Order Contract Change Order (CCO)

Delivery and Work Authorization (DWA)

Requisition on Purchasing Agent (RPA)

Special Quality Assurance Document (SQAD)

7.3 Abbreviations

ASL - FPL Quality Assurance Department Approved Suppliers List BPO - Blanket Purchase Order CCO - Contract Change Order DWA- Delivcrv h Work Authorization PO - Purchase Order QL-2 - Qualitv Level 2 RIR - Receiving Inspection Required RPA>> Requisition on Purchasing Agent SQAD - Special Quality Assurance Document

Proc. No. P 4.1 R et.

14 CONTROL OF REQUISITIONS 8c THE ISSUANCE OF PURCHASE ORDERS FOR Date A PQWER a QIQHT QQMPANY SPARE PARTSt REPLACEMENT Se tember 15, 1983 ITEMS, 8c SERVICES Page c,f 19 ZS I CL' I

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