ML20236N549
| ML20236N549 | |
| Person / Time | |
|---|---|
| Site: | Comanche Peak  |
| Issue date: | 01/16/1987 |
| From: | Hansel J, Zill R EVALUATION RESEARCH CORP. |
| To: | |
| Shared Package | |
| ML20236N530 | List:
|
| References | |
| CPP-004, CPP-4, NUDOCS 8708120009 | |
| Download: ML20236N549 (6) | |
Text
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e Page 1 of 5 f3 EVALUATION RESEARCH CORPORATION i
UNCONTROLLED COPY COMANCHE PEAK RESPONSE TEAM PROJECT PROCEDURE FOR QA/QC ISSUE-SPECIFIC ACTION PLANS PROCEDURE NO: CPP-004 REVISION:
3 ISSUE DATE:
01-16-87 PROJECT WORKING FILES bG Prepared by:
Date: / h!b
/-/5-77 Approved by:
Date:
On-Sfte Qgepresentative Approved by:
Date:
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CPP-004 Revision: 3 1.0 PURPOSE i
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To establish the methods and responsibilities for the management of QA/QC Review Team records.
Specifically, this procedure provides the method to identify, collect, index, and maintain project records.
It also provides for the establishment, control, and turnover of Project Working Files to the Comanche Peak Response Team (CPRT) Program Central File.
2.0 APPLICABILITY This procedure applies to the documents required to be turned over to the CPRT Program Central File.
3.0 REFERENCES
3.1 PAG-02, " Policy on Assembly of CPRT Program Central and Working Files".
3.2 CPP-026, " Final Review of ISAP VII.c Working Files".
4.0 CENERAL
/N 4.1 Responsibilities
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4.1.1 The QA/QC Records Administrator has overall responsibility for the identification and collection of project records, the establishment of the working files l
and their subsequent turnover of documentation to the CPRT Program Central File.
4.1.2 Issue Coordinators and other individuals as described in this procedure are responsible for the collection, filing, and maintenance of documentation under their control.
4.2 Policy 4.2.1 Working file records shall be in good physical qualiry l
and complete.
4.2.2 Alterations to approved QA/QC Review Team records by means of white-out, correction tape, scribbling-out information, marking over data, etc., are prohibited.
Revisions to complete QA/QC Review Team records shall be in accordance with applicable procedures.
Otherwise, corrections shall be made by lining-out the information, making the correction, then initialing rnd 4ating near the correction.
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a CPP-004 s=
Revision: 3 7
' Changes to approved documents shall be reviewed and I
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approved by the same organization / discipline that performed the original review and approval.
4.2.3. Pertinent documentation /information shall not be added to the reverse side of a QA/QC Review Team record.
Additional sheets may be used to provide any supplemental information. The continuation sheets
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shall reference the document to which it is attached, i
and be controlled to the same requirements as that document.
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4.2.4 The use of felt tip pens, or markers to highlight or color code QA/QC Review Team records is normally unacceptable and should be avoided. Felt tip pen ink j
is usually soluble and highlighting may obscure the material during reproduction.
4.3 Definition 4.3.1 Working File I
A-collection of records received or generated as a result of QA/QC Review Team activities which contains all material, or references to material in other controlled files upon which the conclusions of Action Plan Results Reports are based.
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5.0 PROCEDURE The activities' described in Sections 5.2, 5.3, and 5.4 are performed by the responsible QA/QC Issue Coordinator / Supervisor for records under their control.
5.1 Identification of QA/QC Review Team Records The QA/QC Records Administrator shall establish and maintain a j
file index conristent with Reference 3.1 for each working file
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and review issued CPRT Project Procedures (CPPs), Quality Instructions and Issue Specific Action Plans (ISAPs) for 3
impact on the Action Plan Indexes, then upgrade the indexes as necessary.
5.2 Collection of Records 5.2.1 QA/QC Review Team members shall forward QA/QC Review Team Records to the QA/0C Records Administrator as required by applicable CPPs.
5.2.2 CPSES controlled documents may be included in the O
working file by copy, or by reference which includes l
the document name, number and revision.
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4 CPP-004 g
Rzvision: 3 NOTE: It is acceptable to copy only the appropriate (n) pages from the sources by clearly marking the
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description of the source on the excerpted pages and including them in the working file.
l Should copies of excerpted CPSES documents be included in the working file, a Document Excerpt Cover Sheet l
(see Reference 3.1) shall also be prepared.
5.3 Receipt of Documentation for Working Files j
5.3.1 The QA/QC Records Administrator shall review each document received for filing for physical quality (e.g., reproducibility, legibility, condition) and completeness (e.g., number, file location, sequence of I
attachments, etc.).
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5.3.2 The QA/QC Records Administrator shall coordinate with the appropriate QA/QC Review Team personnel to correct any deficiencies in the physical quality and completeness of the records.
5.3.3 Upon completion of satisfactory review, the Records Administrator shall log the document received on the appropriate File Content Log (see Reference 3.1).
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Should a document be applicable to more than one ISAP,
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separate copies are placed in applicable file locations. Otherwise the documents are filed in one location and cross-referenced on a File Content Log reserved for that purpose.
5.3.4 The QA/QC Records Administrator shall file documents l
consistent with the assigned File Index numbers.
I 5.4 Maintenance and Control of Working Files
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The QA/QC Records Administrator shc11 maintain and control working files in the Records Center as follows:
l Restrict access to the files.
Ensure that an "Out Card" or similar instrument is completed for each document borrowed from the working file.
Ensure the return of all borrowed records.
l Ensure that the working files are secured at the end of each workday.
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Any individual in possession of a record borrowed from the
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Record Center shall also secure it at the end of each workday.
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l
.s CPP-004 l
3 R: vision: 3
,-3 5.5 _ Review of Working Files
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Prior to their results report being submitted to the SRT for review, the responsible Issue Coordinator shall review the i
appropriate working file to ensure that it meets the requirements specified in Reference 3.1.
}'OTE:
For ISAP VII.c files, reviews are conducted in accordance with Reference 3.2.
Upon the completion of the review, the responsible individual, t
l with the concurrence of the QA/QC Review Team Leader (RTL),
shall request a file review by the Chairman of the Results Report and Working File Review Committee.
As applicable, other files, e.g., the Certification and Qualification records maintained by the QA/QC Certification Administrator, audit records maintained by the On-Site QA Representative, are reviewed in a timely manner. To that end, the individual responsible for the file shall review the file to ensure that it meets the applicable requirements specified in Reference 3.1 and, with the concurrence of any appropriate individuals (e.g., the [ERC) QA Director), request a file review by the Chairman of the Results Report and Working File Review Committee.
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5.6 Turnover of Working Files to the CPRT Program Central File V
Upon the approval of a results report by the SRT, or the completion of other tasks (e.g., QA/QC Certification Administrator responsibilities), the responsible Issue Coordinator / individual and the QA/QC Records Administrator conduct a review of the appropriate working file to ensure that it is orderly and complete. Subsequently, the QA/QC Records Administrator completes the QA/QC Review Team Records Turnover Index similar to Attachment 6.1, l
Finally, the QA/QC Records Administrator prepares a letter to transmit the complete working file to the custodian of the l
CPRT Program Central File and obtains acknowledgement of receipt.
6.0 ATTACHMENTS
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6.1 QA/QC Review Team Records Turnover Index (Sample) l 4
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l Attachmsnt 6.1 l'
CPP-004-Revision: 3
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Page 1 of I
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OA/0C REVIEW TEAM RECORDS TURNOVER INDEX l
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