ML20070L984

Emergency Plan Implementing Procedure IP-EP-260, Revision 11

ML20070L984
Person / Time
Site:	Indian Point
Issue date:	03/06/2020
From:	Iraola A Entergy Corp
To:	Document Control Desk, Office of Nuclear Reactor Regulation
References
IP-EP-260, Rev 11
Download: ML20070L984 (75)

Text

'*Ente,gy Indian Point Energy Center Document Control 450 Broadway Buchanan, NY 10511 TO:

DISTRIBUTION CONTROLLED DOCUMENT TRANSMITTAL FROM: IPEC DOCUMENT CONTROL - 3RD FLOOR ADMIN BLDG - JANEENE LEVEQUE X2903

(_

TRANSMITTAL#: OP-20-0058 The Document(s) identified below are forwarded for use. Please review to verify receipt, incorporate the document(s) into your controlled document file, properly disposition superseded, voided, or inactive document(s).

THE FOLLOWIN~ PROCEDURE(S) HAVE BEEN REVISED. PLEASE REMOVE YOUR CURRENT COPY AND REPLACE WITH ATTACHED UPDATED PROCEDURE:

v IP-EP-260, REVISION 11 EFFECTIVE 03/06/2020

• • • • • • • • • • • PLEASE NOTE EFFECTIVE DATE***********

RECEIPT OF THE ABOVE LISTED DOCUMENT(S) IS HEREBY ACKNOWLEDGED. I CERTIFY THAT ALL SUPERSEDED, VOID, OR INACTIVE COPIES OF THE ABOVE LISTED DOCUMENT(S) IN MY POSSESSION HAVE BEEN REMOVED FROM USE AND ALL UPDATES HAVE BEEN PERFORMED IN ACCORDANCE WITH EFFECTIVE DATE(S)

(IF APPLICABLE) AS SHOWN ON THE DOCUMENT(S).

NAME (PRINT)

SIGNATURE DATE COPY LOCATION U.S. NUCLEAR REGULATORY COMMISSION ATTN: DOCUMENT CONTROL DESK 11555 ROCKVILLE PIKE ROCKVILLE, MD 20852

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE IP-EP-260 Revision 11 Page 1

of 73 CONTROLLED Joint Information Center Prepared by:

Antonio J. lraola ~

d--fa 7 / :)e :l-Q Print Name Date Approval:

Frank J. Mitchell

£1#1~

i-61/~r90 Print Name Signature Date Effective Date: March 6, 2020 This procedure excluded from further U-100 review IP-EP-260 Rev. 11 (JIG)

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE Table of Contents IP-EP-260 Revision 11 Page 2

of 73 Section Page 1.0 PURPOSE AND BACKGROUND INFORMATION....................................................................... 3

2.0 REFERENCES

...............................................................'.............................................................. 4 3.0 DEFINITIONS............................................................................................................................... 4 4.0 RESPONSIBLITIES...................................................................................................................... 5 5.0 DETAILS (PROCESS OVERVIEW)............................................................................................. 8 6.0 INTERFACES............................................................................................................................. 12 7.0 RECORDS.................................................................................................................................. 12 8.0 REQUIREMENTS AND COMMITMENTS.................................................................................. 12 9.0 AITACHMENTS...................................................................................................... 13 9.1 Press Release Writer Checklist........................................................................................... 14 9.2 JIC Manager Checklist......................................................................................................... 22 9.3 Company Spokesperson Checklist...................................................................................... 28 9.4 Technical Advisor Checklist................................................................................................. 33 9.5 Radiological Advisor Checklist............................................................................................. 37 9.6 Ad min & Logistics Coordinator Checklist........................................................................... 39

9. 7 Media Liaison Checklist....................................................................................................... 43 9.8 Audio Visual Coordinator Checklfst.....................................................................................46 9.9 Audio Visual Graphics Support Checklist............................................................................ 49 9.1 O Media Monitoring Checklist................................................................................................ 53 9.11 Documenter Checklist................................................................................... :.................... 55 9.12 Support Staff Checklist...................................................................................................... 58 9.13 IT Specialist Checklist........................................................................................................ 61 9.14 Inquiry Response Coordinator Checklist........................................................................... 63 9.15 JIC Driving Directions and Floor Plans.............................................................................. 66 9.16 JIC Organization Chart...................................................................................................... 70

. 9.17 IPEC JIC ERO Staffing...................................................................................................... 71 9.18 Public Information Liaison Checklist..................................................................... 72

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE IP-EP-260 Page 3

Joint Information Center (JIC) 1.0 PURPOSE AND BACKGROUND INFORMATION Revision 11 of 73 1.1 This procedure establishes the framework for timely, coordinated and accurate release of protective and response information to the public and the media during an event at the Indian Point Energy Center (IPEC). This procedure describes the Joint Information Center (JIC) concept being used, including the facility where the JIC is housed and the supporting processes which will allow remote participation and coordination among necessary entities.

1.2 The JIC is located within the State-run Hudson Valley Transportation Management Center (HVTMC) at 200 Bradhurst Avenue in Hawthorne, NY 10532. Directions to the HVTMC and JIC Floor Plans are attachments to this procedure.

1.3 The purpose of the JIC is to act as the official distribution point for the coordinated release of information from the four counties of Westchester, Rockland, Putnam and Orange, the State of New York, and Entergy's Indian Point Energy Center. The JIC is staffed and operated to:

Provide information to the media, through briefings or written statements on plant conditions and on emergency response actions being taken to protect the public.

Ensure that the public receives credible, accurate and timely information, and to identify and correct rumors or misinformation through coordinated public inquiry functions, as well as via coordinated media referral and media monitoring response operations.

Support further distribution of Emergency Alert System (EAS) emergency advisories to the public in the 10-mile Emergency Planning Zone (EPZ).

1.4 The JIC supports the emergency response plans of Entergy, New York State and Westchester, Putnam, Rockland and Orange Counties related to an IPEC event, as well as the response plans of the US Nuclear Regulatory Commission (NRC) and the Federal Emergency Management Agency (FEMA).

1.5 This procedure defines how Entergy will coordinate with and disseminate information to:

State and County Public Information Officers NRC and FEMA Public Information Officers The News Media Members of the Public Entergy Employees

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE IP-EP-260 Revision 11 Page 4

of 73 1.6 This procedure also establishes the Entergy processes on preparation and release of emergency information and describes the basic functions, processes and facilities that support operation of the JIC. It also establishes Entergy policies and procedures for interaction among other emergency response entities participating through the JIC, as well as other Entergy departments and teams supporting the response.

1. 7 This procedure and the position-specific checklists in the attachments address:

2.0 2.1 2.2 2.3 2.4 2.5 2.6 2.7 3.0 3.1 3.2 Process and provisions for staff notification and facility activation Entergy's initial or first communications response prior to the JIC becoming operational The JIC organizational structure Overview of JIC operations Flow of information to, within and from the JIC Preparation and review of information for dissemination to the news media Interaction among entities at or remotely connected to the JIC Equipment and supplies.

Detailed information on the responsibilities and actions of the Entergy JIC positions and reference materials for individuals filling those roles is contained in the attachments of this procedure, as well as in JIC Position Binders maintained at the JIC facility. In both cases, these documents are controlled through the IPEC Emergency Planning Department.

REFERENCES Indian Point Energy Center Emergency Plan EAL Reference Manual Emergency Telephone Directory (ETD)

JIC AN Training/Procedure Manual AN Coordinator Setup Instructions NYS JIC Work Plan FTP Site User Aid DEFINITIONS Activated - an order has been made to activate an emergency response facility, and the facility is in the process of being staffed.

Staffed - the emergency response facility has been activated and sufficient personnel are available to perform the required functions as determined by the 'facility manager.

~Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE IP-EP-260 Revision 11 3.3 3.4 4.0 4.1 4.2

.4.3 4.4 4.5 4.6 4.7

.4.8 REFERENCE USE Page 5

of 73 Operational - status of an emergency facility declared by the appropriate facility manager upon determining that the facility is adequately staffed, and equipment is setup and available to perform the emergency functions assigned to that facility.

Media Briefings - referred to as News Briefings in the NYS JIC Work Plan.

RESPONSIBILITIES The New York State Office of Emergency Management (NYSOEM), Westchester County, and Entergy JIC staff will be physically located in the HVTMC working in a unified command structure. The other counties participate remotely utilizing video conference, telephone, and computer capabilities and linkages. The NRC and FEMA can be accommodated at the JIC if they choose to respond there.

Entergy, State, County and federal public information staffs are responsible to share emergency response information and dissemination plans, which will support timely and coordinated release of information to the public and news media. The coordination assures all parties are aware of each other's actions concerning plant status, response and protective actions, public inquiry and media monitoring, and provides the opportunity to resolve inconsistencies The JIC can be declared operational by either the NYSOEM or Entergy in response to an event at IPEC once either entity is prepared to operate on its own behalf, and will be considered fully operational once both the State and Entergy have sufficient staff, communications, equipment operability and participation by all parties (NYSOEM, Entergy and the four counties) to carry out the primary JIC functions in a coordinated manner as described in this procedure and any governing procedures. In the event NYSOEM is late in arriving at the JIC, Entergy may declare the JIC operational after consulting with NYSOEM.

NYSOEM will notify news organizations by media advisory or similar means that the JIC is

• operational.

Activation of the JIC for an IPEC event will be automatically initiated at the declaration of an Alert or higher classification. JIG use is otherwise discretionary.

NYS, Entergy and the Counties' chief elected officials will cooperatively decide to terminate JIC operations.

NYS is responsible for the overall physical set-up, operability and functionality at the HVTMC. Details of the specific maintenance responsibilities are described further separately in documents maintained by IPEC Emergency Planning.

The Entergy JIC Manager is responsible for Entergy JIC staff, and to ensure that the implementation of the information dissemination process meets Entergy's needs. The JIC Manager and the Company Spokesperson are responsible for Entergy's operations at the JIC.

Prior to JIC activation, the Press Release Writer, in conjunction with the Onsite Emergency Response Organization, maintains responsibility for the release of information to the media.

Once the Emergency Operations Facility is activated, the Public Information Liaison is responsible to facilitate sharing of information among the EOF, and/or the JIC.

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of 73 4.9 Once the JIG is operational, media and public communications from Entergy concerning the plant become the responsibility of the JIG under the overall direction of the JIG Manager.

4.10 The Company Spokesperson is the senior communications person at the JIG for Entergy and is responsible for the communications strategy and successful information dissemination regarding the event.

4.11 Entergy shares responsibility for certain communications functions, which will be performed jointly or in coordination with other JIG and responding entities.

A.

Media monitoring is a shared responsibility performed in the JIG between the NYSOEM and Entergy. Any identified misinformation or rumors are coordinated among all entities.

B.

The State, on behalf of all JIG entities with the exception of Westchester, coordinates with the New York State Tax and Finance call center (Public Inquiry call center) to provide information to respond to inquiries from the public.

C.

IPEG Communications and Corporate Communications manage media referral activities on behalf of Entergy and coordinate any information dissemination with the JIG.

D.

White Plains Office Government Affairs manages all government communications with elected and other government officials on behalf of Entergy and coordinates any information dissemination with the JIG.

E.

Media Liaison efforts will be shared by Entergy and NYSOEM staff.

F.

IT operability, logistics and administrative support will be provided primarily by NYS personnel and will be supplemented by Entergy JIG staff.

4.12 In addition to the major functions of the JIG, are various support actions that must occur at the JIG. The Entergy JIG staff is organized and assigned responsibility to perform these functions to fulfill Entergy's requirements for information dissemination during an emergency at IPEC. An organization chart is contained in Attachment 9.16 depicting the communications response and JIG positions. Additionally, other designated IPEC positions provide support and/or input to the JIG staff. These functions and the positions supporting them are also described below.

A.

Gathering Information:

Prior to activation of the EOF or Alternate EOF, the Shift Manager/Emergency Director (ED) in the Control Room will be responsible for providing information to the Press Release Writer who is the lead communicator.

Once the EOF is operational, the Public Information Liaison at the EOF will provide information to the Press Release Writer and/or Technical Advisor at the JIG.

8.

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE IP-EP-260 Revision 11 Page 7

of 73 Once the JIG is operational, the Technical Advisor, Radiological Advisor, JIG Manager will gather information from electronic connection to plant resources and via direct personal contact with the EOF.

Once established, the Public Inquiry call centers, Media Monitoring, IPEC Communications and Corporate Communications staff will provide the JIC with any rumors and/or misinformation identified.

Processing and Review:

The Documenter logs pertinent information on a running plant status log.

The Radiological Advisor gathers and provides information and advice to the JIC on radiological conditions and supports the efforts of the Technical Advisor.

The Press Release Writer prepares written statements based on information from the plant.

The Company Spokesperson develops talking points based on available plant information in preparation for Media Briefings.

C.

Dissemination. Distribution and Feedback:

1. Information is released from the JIC to the news media verbally through Media Briefings and in writing via various forms of written statements. The Entergy JIC staff supports a broad distribution of all written statements, include posting to the NYS FTP Site, electronic distribution to pre-defined subscriber lists which include the media and other means.

The Company Spokesperson provides formal statements to the news media in Media Briefings, and through written statements.

Immediately after each media briefing, the JIC Manager, Technical Advisor, Media Liaison and Radiological Advisor update the Company Spokesperson on plant status and developments, and provide feedback on the briefing conduct, open questions and issues.

Media Monitoring gathers reports of rumors and misinformation from various media sources and provides this information to the Inquiry Response Coordinator.

The Inquiry Response Coordinator ensures that the JIG Manager is aware of the reports of rumors and misinformation.

The Inquiry Response Coordinator interfaces with the NYS Public Inquiry Coordinator to ensure that the Public Inquiry call centers' information is updated, and coordinates on Entergy's behalf with the counties and state.

The Inquiry Response Coordinator ensures that the JIC Manager is aware of the state and county information dissemination plans.

The JIC Manager also ensures that the information processes are completed in a manner to support the timely dissemination of information.

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE IP-EP-260 Revision 11 Page 8

of 73 The Adm in & Logistics Coordinator and ~upport Staff support the administrative and logistical needs of the facility.

The Media Liaison interfaces with the media, ensuring they have the latest information.

The Audio-Visual Coordinator and Audio-Visual Graphics Support provide the Audio-Visual needs of the media briefing and Work Rooms.

The Documenter maintains a running log of actions/decisions of the JIG.

The IT Specialist provides support for the Entergy Eport connections and coordinates with the State IT Specialist to maintain computers, telecommunications systems and connectivity in the JIG.

5.0 DETAILS (PROCESS OVERVIEW) 5.1 The primary functions of the JIG are to:

A.

Provide timely, accurate and coordinated information to the media, through briefings or written statements such as news releases, on plant conditions and on emergency response actions being taken to protect the public's health and safety.

B.

C.

Ensure the public receiVE?S accurate and timely information, and to coordinate efforts to identify and correct rumors or misinformation.

Support further distribution of emergency advisories to the public in the 10-mile Emergency Planning Zone (EPZ) through the Emergency Alert System (EAS). (State and County functions managed primarily within the respective Emergency Operations Centers.)

5.2 Upon declaration of an Alert (or more severe emergency classification), the JIG is activated and staffed by Entergy and NYSOEM. The facility may also be activated sooner and/or at other times at the discretion of Entergy senior management and Communications personnel.

A.

Notification of the Press Release Writer and JIG staff occurs via the ERO notification system. Entergy follows an "All-Call", fit-for-duty policy for the ERO. JIG staff should immediately report to the HVTMC, or initiate duties from home, office or other locations, as defined by individual position checklists.

B.

Entergy staffing of the JIG should take place within two (2) hours of the emergency declaration. If designated to report for a second shift during an event, personnel will have a turnover period for positjon transition. During this turnover* period, staff should work with the person currently in the position to:

Determine the status of activities and information, Review available logs and documentation and Ensure an understanding of activities completed and in progress.

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE IP-EP-260 Revision 11 Page 9

of 73 C.

Either IPEC Unit 2 or Unit 3 Control Room will ensure initial information is provided to the on-duty Press Release Writer during emergencies.

D.

If necessary and appropriate, JIC management may re-assign available and appropriate staff to temporarily fill positions to facilitate activation. The key Entergy JIC positions for Minimum Staffing are the Company Spokesperson, the JIC Manager and the Technical Advisor.

5.3 Prior to the JIC being declared operational, the Press Release Writer serves as the communications lead.

5.5

.5.6 A.

The Press Release Writer responds from any location where they have the computer.

and telephone equipment and uses boilerplate news releases to assist the prompt development of an initial news release within one (1) hour of the classification, if possible.

8.

The Press Release Writer gathers essential information, drafts the initial news release(s), and distributes the final news release via the NYS FTP Site and internet/email to the media, other response entities and throughout Entergy.

C.

After the first news release is issued and posted, the Press Release Writer will proceed to the JIC and continue the preparation of news releases.

The Emergency Operations Facility (EOF) and the plant organization serve as primary sources of information for the JIC. After EOF operability, the Public Information Liaison facilitates continued sharing of information among the EOF, Press Release Writer and/or the JIC, once staffed. Both telephone and email contact are used to ensure prompt and timely notification to the JIC of changing information and answers to questions.

A.

If necessary, an Alternate EOF (AEOF) may need to become operational, and all staffing including the Public Information Liaison will be established at the alternate site. Additionally, a "Recovery Center," if required, may provide information to the JIC.

8.

The Public Information Liaison and JIC will communicate over regular telephone lines to support the relay of emergency information. If the AEOF is activated, the Public Information Liaison will establish contact with the JIC on regular telephone lines.

C.

The Public Information Liaison provides data to the JIG Technical Advisor verbally, electronically and/or via fax. Plant information is also available online through computer access at the JIC.

The Company Spokesperson is the senior communications person at the JIC for Entergy and is responsible for the Entergy communications strategy and implementation of successful information distribution to the public and news media.

The Company Spokesperson serves as the source of all statements and information disseminated from the JIC by Entergy. *The Company Spokesperson develops talking points based on available information in preparation for Media Briefings.

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE IP-EP-260 Revision 11 Page 10 of 73 A.

Entergy, the State or Counties, NRC or FEMA can call for Media Briefings as significant events occur, or critical information becomes available. Planning and scheduling Media Briefings is done by consensus of the participants. As a general rule, Media Briefings will be scheduled following (usually within one hour) changes in emergency classification, protective action decisions, rumor control, radiological release and for periodic updates during extended emergency situations.

B.

The Company Spokesperson identifies support materials needed for briefings to summarize key information, to clarify plant systems and components and to illustrate explanations. The Company Spokesperson coordinates production or availability of graphics, photographs or other materials with the Audio Video Graphics Coordinator.

C.

D.

E.

Information that will be presented at Media Briefings is first shared in either verbal or written form during Pre-Briefings. Spokespeople for all parties participating in Media Briefings participate in Pre-Briefings that are coordinated by the NYSOEM (as Moderator). Each party at the conference summarizes the status of their actions and the information they will present at the briefing.

Information is presented to the news media in a briefing area of the building. The NYSOEM and Company Spokespersons will be located at a podium with microphones. Large display screens project the counties spokespeople into the lobby area for their participation. The JIC has two (2) briefing areas. One is located in the lobby and the second is located on the third floor in the Clerestory Room. The briefing area may have chairs for news briefing attendees. Audio Visual equipment is available to display diagrams, overheads, slides, videotapes c1nd maps.

The Media Liaison supports the media present in the Media Briefing area before and after briefings to ensure they get the information they need.

F.

Immediately after each briefing, the JIC Manager, Technical Advisor, Media Liaison and Radiological Advisor update the Company Spokesperson on plant status and developments, and provide feedback on the briefing conduct, open questions and issues.

5.7 The JIG Manager and the Company Spokesperson periodically participate with NYSOEM and other state staff to coordinate the JIG response. The County PIOs will also participate in coordinating efforts via telephone and/or videoconferencing capabilities.

5.8 A.

The JIG Unified Command links the various responding entities and provides a

• forum for these entities to make consensus decisions, and coordinate information dissemination efforts.

B.

Information coordination is also facilitated by the Inquiry Response Coordinator, who works directly with the NYS PIO and the PIO Hotline Coordinator.

The Press Release Writer prepares and ensures technical accuracy and approval of written statements (news releases, media advisories and chronologies) to provide written documentation of events and response activities.

5.9 5.10 5.11 5.12 IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY REL.A TED PROCEDURE REFERENCE USE IP-EP-260 Revision 11 Page 11 of 73 A.

The. Press Release Writer has boilerplate news releases to assist in the prompt development of technically accurate written statements. News Releases are issued within one (1) hour of event classification or other major status change.

B.

The JIC Press Release Writer provides a copy of the draft press release to the EOF via the Public Information Liaison for Emergency Director technical review and approval. Press releases are also vetted through the Incident Commander, or designee, to ensure a review is performed by Site Security, Local, State and Federal law enforcement agencies such as the FBI, NY State Police, etc.

C.

The Press Release Writer posts to the NYS FTP Site and WebEOC all Entergy approved news releases.

Major events and information provided from the plant are logged and displayed by the Documenter in the JIC Work Room. The Documenter also supports the Work Room by documenting the communications strategy, priorities, key messages, scheduled briefings and other relevant information.

Communications feedback is received via the Inquiry Response Coordinator (from the counties via the PIO Hotline Coordinator and from Westchester and the NYSOEM Public Inquiry Coordinators), Media Monitoring and Media Liaison, as well as from other JIC staff.

A.

The JIC Manager will work with the Company Spokesperson and Press Release Writer to implement any corrective actions specifically rumors and misinformation.

Support Staff assist in the distribution of written materials through copying, faxing, electronic and direct distribution, and provide other administrative and logistical support (such as second shift staffing) as needed.

IT Specialist ensures operability of Entergy Eport and computers and works with the NYS IT support personnel to ensure full operability of Entergy work areas.

5.13 The JIC may remain operational after event termination and during Recovery.

5.14 5.15 A.

The Emergency Director and/or Recovery Manager will advise the Company Spokesperson (or JIC Manager) to develop a recovery action plan (lssues/S~rategies) and determine JIC staffing requirements for Recovery.

B.

The Recovery Manager will continue verification and technical concurrence of information released by the Company Spokesperson that pertains to the emergency or recovery from the accident.

JIC Deactivation will occur when the Emergency Director terminates the emergency or at some point during Recovery, and the decision to terminate JIC operations will be cooperatively reached by Entergy, Counties' chief elected -officials and New York State.

A.

The deactivation will be announced both at a close-out Media Briefing and by a NYSOEM media advisory announcing the termination of JIC operations, with points of contact for follow-on inquiries.

All other personnel assigned to the JIC are responsible to carry out their tasks as outlined in their position specific checklist, attached to this procedure.

a

-===-Entergy IPEC NON-QUALITY RELATED PROCEDURE IP-EP-260 Revision 11 EMERGENCY PLAN IMPLEMENTING PROCEDURES REFERENCE USE Page 12 of 73 5.16 Due to the limited parking spots available at the HVTMC, parking has been arranged at the Holy Rosary Church located at 170 Bradhurst Avenue, Hawthorne NY.

5.17 Attachments 9.1 through 9.14 are checklist instructions for JIG positions. Attachment 9.18 is a checklist for the EOF Public Information Liaison. The person(s) responding for each of these positions SHALL use the appropriate checklist and associated referenced tools to perform their assigned duties. Position binders are maintained for every position and they include the checklists and other tools and guidance materials needed to perform each position's function.

6.0 INTERFACES 6.1 Indian Point Energy Center Emergency Plan 6.2 Entergy Documents:

IP-EP-115, Emergency Plan Forms EN-EP-609, Emergency Operations Facility IP-EP-251, AEOF EN-EP-613, Recovery from a Declared Emergency 7.0 RECORDS Any logs, forms and documents generated at the JIG during an actual declared emergency are permanent Quality Records.

8.0 REQUIREMENTS AND COMMITMENTS This procedure implements the following requirements/commitments:

NL-00-111-C01 (IP2)

NL-99-116-C13 (IP2)

NL-81-157-C41 (IP2)

a

~Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE 9.0 ATTACHMENTS 9.1 Press Release Writer Checklist 9.2 JIC Manager Checklist 9.3 Company Spokesperson Checklist 9.4 Technical Advisor Checklist 9.5 Radiological Advisor Checklist 9.6 Admin & Logistics Coordinator Checklist 9.7 Media Liaison Checklist 9.8 Audio Visual Coordinator Checklist 9.9 Audio Visual Graphics Support Checklist 9.10 Media Monitoring Checklist 9.11 Documenter Checklist 9.12 Support Staff Checklist 9.13 IT Specialist Checklist 9.14 Inquiry Response Coordinator Checklist 9.15 JIC Driving Directions and Floor Plans 9.16 JIC Organization Chart 9.17 IPEC JIC ERO Staffing 9.18 Public Information Liaison Checklist IP-EP-260 Revision 11 Page 13 of 73

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES Primary Responsibilities NON-QUALITY RELATED PROCEDURE REFERENCE USE.1 IP-EP-260 Page 14 Press Release Writer Checklist Sheet 1 of 8 Revision 11 of 73 Serve as primary information gatherer and communications representative during initial emergency response; prepare and get approval of initial news release(s); complete courtesy notification to select local officials relative to the event and impending external dissemination of information to the media; distribute approved news releases; after the posting of the first news release report to the JIC to work with the JIG Manager and Company Spokesperson to provide continued communications support for verbal and written statements.

When notified by IPEC's notification system or upon hearing the emergency assembly alarm, the Press Release Writer initiates the initial communications response. Emergency information and written statements are prepared and issued by the Press Release Writer, using the following steps:

Obtain Information Determine Initial Response Draft Written Statement (using Boilerplate News Releases available on USB drive and on Entergy's drive folder \\\\ipcsnetsp004\\press release templates)

Obtain Written Statement Technical Review and Approval Pre-approved Emergency Classification Level (ECL) news releases do not need review/approval Ensure Courtesy Calls to Select Local Officials Distribute Written Statement(s) via NYS FTP Site and WebEOC 1.0 Initial Responsibility/Activity 1.1 Initial Orientation A. Upon initial notification of the event by the plant, obtain current information from the Control Room and/or EOF as is available regarding:

Emergency Classification Level (ECL) and time declared Emergency Action Level (EAL) number Any radioactive material release; above or below federally approved limits Any known injuries or fatalities Brief description of plant events

_ _J__

~

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15.1 Press Release Writer Checklist Sheet 2 of 8 of 73 Initial Responsibilnty/Activity (,cont'd.)

2.0 2.1 B. Contact the EOF, depending on timing, to determine if anyone is present to assist in information gathering and initial actions.

Continuous Responsibility/Activity Notifications and Courtesy Calls A.

Upon receiving emergency information on initial plant conditions and following development of draft initial news release (while under review for approval):

1.

Coordinate with IPEC's Communications Manager and contact designated officials informing them of the event underway and the planned issuance of a news release (as required), using the Courtesy Call Guide (Form EP-34) or equivalent provided by the Communications Manager and call list located in the position binder. However, coordinate with IPEC's Communications Manager for guidance and for the latest call/media list.

2.

Utilize the initial NUE, Alert, Site Area Emergency or General Emergency boilerplate news release templates to facilitate timely issuance of the initial news release.

NOTE:

The four generic initial ECLs Boilerplate News Releases do not need approval prior to issuance.

3.

BEFORE issuing any news release information (with the exception of the four generic initial ECL Boilerplate New Releases), obtain approval of draft news releases from the Emergency Director (ED), or whoever is in charge of the emergency at that time. Once the JIC is staffed, the Company Spokesperson reviews all written statements for technical review and concurrence.

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.1 IP-EP-260 Revision 11 Page 16 of

• 73 Press Release Writer Checklist Sheet 3 of 8 Continuous Responsibility/Activity (cont'd.)

2.2

4.

Coordinate with IPEC's Communications Manager and document your actions. Complete the Courtesy Call Guide (Form EP-34) or equivalent provided by the Communications Manager as calls are completed to capture numbers used and times of calls. Sign the bottom of the form and document the time of completion of all calls for the record.

Maintain a Log A.

A written log of information and actions must be maintained, including date, time and name of source(s) furnishing information (use Emergency Response Organization Log Sheet in your binder).

2.3 News Release Development A.

Take immediate action to determine details of the situation including current plant conditions, time of event, emergency action level, emergency classification level, quantify radioactive release above/below federally approved limits, and known injuries or fatalities.

B.

Prepare written statements by gathering, compiling and reviewing plant information and response actions. Develop an initial news release based on available information.

C.

With the exception of the first press release, utilize WebEOC to process the press release with the Public Information Liaison and to obtain ED approval. As a backup to WebEOC, send the press release to the Public Information Liaison as an attachment to an email.

D.

Once staffed the Public Information Liaison can assist in information gathering, and facilitate review, approval and support in distribution of news releases from within the EOF. Coordinate with and provide the Public Information Liaison with guidance as needed for ED review and the distribution of additional news releases prior to JIC being declared operational.

E.

Develqp additional news releases if appropriate and necessary.

Coordinate activities with JIC Manager.

IPEC

~Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE IP-EP-260 REFERENCE USE Page 17.1 Press Release Writer Checklist Sheet4 of 8 Continuous Responsibility/Activity (cont'd.)

2.4 Dissemination and Gathering of Information A.

BEFORE issuing any written statement, the Press Release Writer in coordination with IPEC's Communications Manager must complete courtesy notifications to Buchanan, Peekskill, Cortlandt officials. (See 2.1.A)

8.

Distribute the news release(s) to media/wire services, EOF, JIG and to the designated local officials by using any available methods.

C.

1.

Post to the NYS FTP Site

2.

Post to WebEOC

3.

Email If the NYS FTP Site is not available as a backup contact IPEC's Communications Manager for distribution to the media via email.

As a secondary backup in the event email is also not available continue to support the IPEC Communications Manager with either faxes using JIG Fax Cover Sheet (Form EP-28) or with phone calling the media.

D.

Provide the Public Information Liaison with guidance and coordinate as needed for news release approval and distribution.

Utilize WebEOC for review, comment and updating of news releases. When seeking Shift Manager approval to news releases prior to EOF operability, the Press Release Writer must fax or email the press release to the Control Room as the Shift Manager may not have access to WebEOC. However, this approval will not be required when using the initial pre-approved news releases.

E.

Maintain contact with the plant or the Public Information Liaison once staffed, for updated information on plant status and until responsibility for the development and issuance of emergency information is transferred from offsite to the JIG and/or the event is resolved, and media interest will be handled by normal Corporate Communications staff.

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2.5 2.6 F.

Once staffing begins at the JIC, coordinate with the JIC Manager.

The Public Information Liaison will receive an email from the Press Release Writer advising him of their ability to receive information through their personal Entergy email address.

G.

As the primary point of contact for the media (as listed on any disseminated news releases), remain available at phone number provided on news releases to handle media inquiries until the JIC is operational, or an alternative contact point is available/provided. Complete Media Inquiry Log (Form EP-33) to document all media calls. The IPEC Communications Manager is the primary media referral.

Overall Responsibilities Upon Arriving at the JIC Under the overall direction of the JIC Manager with additional direction from the Company Spokesperson, ensure prompt written statement issuance on the event. Prepare written statements (within one hour or sooner of Emergency Classification or plant/events change);

provide draft statements to Technical Advisor for review; work with the Technical Advisor or the Public Information Liaison directly to ensure.approval from the Emergency Director; obtain technical review and concurrence by the Company Spokesperson; add time, date and print final/approved statements; post to NYS FTP Site, WebEOC and electronically distribute to news media; and provide copy of final to Adm in & Logistics Coordinator for distribution and records keeping.

Initial Responsibility/Activity at the JIC A. If you have a JIC Badge, proceed to the JIC. If you do not have a JIC badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIC.

B. Sign in on the JIC Staffing Form on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

C. Turn on computer/monitor, test word processing program and printer, and create new file folder on C: drive for event (label with event date)

IPEC

~Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE IP-EP-260 2.7 REFERENCE USE Page 19.1 Press Release Writer Checklist Sheet 6 of 8 Continuous Responsibility/Activity (cont'd.)

D. Locate Boilerplate News Release files in the JIC Work Room/Press Release Writer's desk.

E. Obtain plant status/emergency response updates from JIC Technical Advisor.

F. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

Written Statements A. Written Statements should be made as soon as possible, but within a target of one hour of:

1. Initial plant emergency declaration (made before JIC becomes activated).

2. A new Emergency Classification (escalation).

3. When plant events warrant public notification, such as (a) A fatality or serious injury, (b) Release of radioactivity beyond the site boundary, in quantities exceeding those allowed by regulation (c) Personnel exposures to radiation exceeding limits allowed by regulation (d) Emergency event termination.

8: Development: With support from JIC Manager, Company Spokesperson and Technical Advisor prepare written statement drafts using sample boilerplates and standard phraseology combined with information provided by EOF; when using sample boilerplates review all wording for accuracy and applicability.

1. Utilize WebEOC to review, comment, update and approve news releases. Communicate with the Public Information Liaison as appropriate.

2. Print draft statement without date or time for a technical accuracy review by Technical Advisor first, and then by the Company Spokesperson. The JIC Manager should also review statements Revision 11 of 73

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• .1 Press Release Writer Checklist Sheet 7 of 8 Continuous Responsibility/Activity (cont'd.)

for communications messages and to provide input, as appropriate.

3. Make changes to draft statements, based on reviews, as directed by Company Spokesperson, Technical Advisor and/or JIC C. Technical Approval - Draft Written Statements are also reviewed by the Emergency Director for technical accuracy and approval.

D. Ensure prompt review and feedback or contact the Public Information Liaison to facil_itate.

E. Add the time/date ONLY upon approval from the Emergency Director.

• 1. Print final approved written statement for distribution, after adding the time and date to indicated final revision.

F.

Distribution: Ensure prompt and proper (external and internal) distribution and posting of written statements.

1. Print/provide final statement to Adm in & Logistics Coordinator for internal JIC distribution and record keeping.

2. Save a copy of the final approved statement and post it to the NYS FTP Site (see FTP Site User Aid) and to WebEOC.

Electronically distribute statement using the NYS FTP Site, WebEOC and the Public Information Liaison.

G.

Ensure all statements are saved in appropriate computer folder with current date.

2.8 Media Briefings A. Monitor Media Briefings, time permitting, from JIG Work Room and complete Media Briefing Issues Form (Form EP-22) if any open issues or follow-up requests are identified. Provide complete forms to JIC Manager after briefings.

3.0 Closeout Activity 3.1 Participate in debriefing and return work area to start up condition.

3.2 Provide documentation and materials to JIC Manager.

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~Entergy NON-QUALITY RELATED PROCEDURE IP-EP-260 EMERGENCY PLAN IMPLEMENTING PROCEDURES REFERENCE USE Page 21.1 Press Release Writer Checklist Sheet 8 of 8 Written Statement Content Considerations The following information should be considered for inclusion, as applicable:

Reference Information:

Buchanan, NY (for initial releases) and Hawthorne, NY (for JIC releases)

Time and date of written statement (upon final approval ONLY)

Revision 11 of 73 Contact for further information (duty IP Press Release Writer-name/phone number) or Media Referral What Happened:

Emergency description - description of the event, systems, components or security involved, etc.

Time and date of the event Emergency classification, with brief description of its meaning Emergency Action Level (EAL), with brief description of its meaning Injuries/fatalities to personnel, if any Radiological releases, if any Status of unaffected unit; status of entire site Emergency Response - What's Being Done:

Emergency Response Organization mobilized Notification of off-site officials (NRC, Counties and NYSOEM, FEMA, etc.)

In-plant actions to correct or mitigate the situation, repair equipment, investigate tampering, etc.

Support from off-site organizations Off-site radiological monitoring activities Accountability of personnel on site, and status of non-essential personnel Implications - What it Means:

Current plant condition, stability Anticipated resolution (e.g., reactor shutdown and cool-down by [time].

Termination of any releases Measured off-site radiation levels Off-site protective actions (refer to state authorities)

Notes:

1. After the initial news release, subsequent releases should not repeat all of the details previously covered; in composite, however, the releases should give a complete picture The checklist above provides suggested content; release writers use judgment with respect to content and sequence of information.

-===-Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.2 JIC Manager Checklist Sheet 1 of 6 Primary Responsnbilities IP-EP-260 Revision 11 Page 22 of 73 Reporting to the Emergency Director, supervise and direct JIG staff, establish and maintain emergency communications strategy and key messages; ensure operation of the JIG facilitates the flow of information from the plant and emergency facilities to the news media and public; assist in the JIG staffing; direct shift and personnel changes; conduct periodic JIG Work Room briefings; manage and oversee all communications processes in the JIG Work Room; and ensure corrective actions are taken and documented to address rumors and misinformation.

This is a Minimum Staffing Position 1.0 1.1 Initial Responsibility/Activity On Arrival at JIC A. If you have a JIG badge, proceed to the JIG. If you do not have a JIG badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIG.

B. Sign in on the JIG Staffing Form on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOG. Proceed to the JIG Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIG Work Room and turn on the computers and related equipment.

D. Obtain status on JIG staffing and set-up activities and provide direction as necessary to complete a first shift roster.

E. Assume title of JIG Manager and overall responsibility of Entergy JIG staff and operations. Direct the Technical Advisor to confirm the time with the EOF and instruct the Admin & Logistics Coordinator to synchronize all Entergy clocks, fax machines, etc. wherever applicable.

F. Call directly or confirm that either the Company Spokesperson or Technical Advisor is establishing contact with the Public Information Liaison to confirm JIG activity and obtain updates.

-===-Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.2 JIC Manager Checklist Sheet 2 of 6 Initial Responsibility/Activity (cont'd.)

IP-EP-260 Page 23 G. Obtain status of the initial Press Release and the status of the Press Release Writer traveling to the JIC.

1. All new releases issued prior to the operation of the JIC should be available via the NYS FTP Site (see FTP Site User Aid). JIC Support Staff should be instructed to make copies for direct distribution within the Entergy JIC work area as required.

H.. Ensure all staff refers to the.ir detailed position checklists, and support set up and operation.

I.

Entergy may declare the JIC staffed when minimum staffing has been attained.

1. NYSOEM may declare the JIC staffed when they feel that the necessary resources are available.

2. Entergy coordinates with NYSOEM to declare the JIC operational as soon as it is staffed.

3. However, the decision to declare the JIC operational is vested with NYSOEM.

J. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

2.0 Continuous Responsibility/Activity 2.1 Declare JIC Staffed and/or Operational A. Notify the Admin & Logistics Coordinator that the JIC is staffed, and request they inform all other appropriate personnel. Direct Technical Advisor to notify EOF and Documenter to log time.

B. When NYSOEM declares the JIC operational, notify Admin &

Logistics Coordinator that the JIC is operational, and request they inform all other appropriate personnel. Direct Technical Advisor to notify EOF and Documenter to log time.

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IP-EP-260

-=-Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE.2 JIC Manager Checklist Sheet 3 of 6 Continuous Responsibility/Activity (cont'd.)

2.2 Command, Control and Operations Page 24 A. Establish and maintain command and control over the Entergy JIC operations.

B. Ensure Documenter logs Work Room briefing times, scheduled pre-briefing and Media Briefing times, and communications strategy/priorities.

C. Review plant status reports, written statements, news releases, EAS messages and other related information as it becomes available and provide comments where appropriate.

D. Formulate crisis communications strategy and priorities (along with Company Spokesperson). Maintain the strategy, priorities and key messages, ensuring they are included in the written statements and talking points for Media Briefings by the Company Spokesperson.

1. Upon arrival of Press Release Writer, direct that key messages and crisis communications strategy be included in written statements and media briefing talking points E. Conduct periodic briefings with Entergy Staff keeping them apprised of changing events, JIC priorities and other important information.

F. Participate in Pre-Brief meetings if requested.

G. Ensure the coordination of information and timely, accurate communications flow within/out of the JIC Work Room, among JIC staff and especially to the media.

H. Direct appropriate rest periods and shift changes for Entergy personnel (working with Admin & Logistics Coordinator). Confirm second shift staff assignments with the Admin & Logistics Coordinator and advise the Emergency Director upon completion of a second shift roster. Ensure an overlapping transition period is established to allow incoming personnel to become familiar with the status of the situation, information and or planned activities.

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IPEC

-===-Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE IP-EP-260 REFERENCE Use Page 25.2 JIC Manager Checklist Sheet 4 of 6 Continuous Responsibility/Activity (cont'd.)

2.3 I.

Release second shift personnel from JIG, after second shift assignment is made and they are informed of their assignments/reporting time. (It is not necessary to keep personnel until the shift roster is complete)

J. Receive information from the Inquiry Response Coordinator and Media Monitoring on needed corrective actions to address rumors, incorrect information or news reports identified by those functions.

Assign Entergy-related corrective actions to JIG staff and notify the Documenter to log completion of the corrective actions.

Written Statements A. Monitor the development of written statements to ensure the process functions smoothly, ensuring appropriate timing/scheduling of written statements, appropriate communications focus and orientation, and facilitating timely approval and distribution.

B. Review written statements as required to provide communications input.

C. Ensure Press Release Writer makes revisions as necessary based on input, and direct Admin & Logistics Coordinator to supervise proper distribution within the JIG and support immediate copy/access needs.

D. Ensure prompt technical review and concurrence of draft written statements by Emergency Director (working through the Press Release Writer and Technical Advisor).

E. Ensure final written statements are distributed by the Press Release Writer and Admin & Logistics Coordinator.

2.4 Media Briefings A. Assist Company Spokesperson, as needed, to compile Media Briefing talking points and key messages. Each briefing should focus on three areas of information: what happened; what we're doing about it; and what it means.

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~Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.2 JIC Manager Checklist Sheet 5 of 6 Continuous Responsibility/Activity (cont'd.)

IP-EP-260 Page 26 B. Ensure the State PIO is promptly advised of requests for Pre-Briefings and Media Briefings.

C. Ensure Technical Advisor updates the Company Spokesperson on plant and*JIC Work Room activities during his/her absence for Media Briefings or other activities.

D. Monitor Media Briefings for salient content points, for follow-up and unanswered questions. Ensure the JIG Technical and Radiological Advisors, Inquiry Response Coordinator, Media Monitoring, and Media Liaison are available, document open items on a Media Briefing Issues Form (Form EP-22).

E. Ensure a prompt and short critique is conducted after each Media Briefing to provide input and cover issues for the Company Spokesperson.

F. Review media questions collected at the conclusion of the media briefings to assist in preparing notes for future Media Briefings, in preparing the Company Spokesperson and for inclusion in written statements, if appropriate.

G. If events change during Media Briefings (e.g. classification change or radiation release underway), ensure a message is relayed to the State PIO to end the briefing.

2.5 Recovery Support Activities A. Receive request from the Emergency Director to assist in developing a Recovery Plan Outline in accordance with EN-EP-613, "Recovery from a Declared Emergency", including identifying Issues/Strategies and determining the JIG Recovery Organization staffing requirements. Coordinate this activity with the Company Spokesperson.

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-=-Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE.2 JIC Manager Checklist Sheet 6 of 6 Continuous Responsibility/Activity (cont'd.)

Page 27 B. Receive verification and concurrence of written statements from the Recovery Manager. The Recovery Manager will continue verification and technical concurrence of information released by the Company Spokesperson that pertains to recovery activities from the accident.

C. Ensure the Company Spokesperson provides a final Media Briefing on the emergency and recovery operations, prior to the Recovery Manager terminating the recovery phase.

3.0 Closeout Activity A. Terminate JIG operations after a joint decision is reached by Entergy, New York State and the counties' chief elected officials.

B. Direct JIG personnel to return all equipment to proper storage locations and provide necessary JIG documentation to the Admin &

Logistics Coordinator for packaging C. Conduct facility de-briefing D. Review all JIG documentation to verify that logs, forms and other documentation are complete E. Provide all documentation to the Emergency Planning Manager F. Return work area to startup condition before departing facility Revision 11 of 73

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=-Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE IP-EP-260 Revision 11 Page 28 of 73

• .3.

Company Spokesperson Checklist Sheet 1 of 5 Primary Responsibilities Working with the JIC Manager, and Emergency Director, coordinate all outgoing information from the JIC and serve as primary source of plant information on public health and safety; review incoming plant/event information from EOF (via Technical and Radiological Advisor), review written statements, obtaining technical concurrence from the ED; develop talking points for Media Briefings including key messages; participate in pre-briefings with state and county PIOs; serve as Company Spokesperson at Media Briefings responding to media questions; ensure follow up and closure of open questions/correction of rumors and misinformation.

This is a Minimum Staffing Position 1.0 1.1 Initial Responsibility/Activity On Arrival at JIC A If you have a JIC badge; proceed to the JIG. If you do not have a JIC badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIC.

B. Sign in on the JIC Staffing Form.on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIC Work Room and turn on the computers and related equipment.

D. Confer on plant events with JIC Staff or establish contact with the EOF directly if not yet done. Obtain update(s) on plant activity from JIC Technical Advisor directly or from the Public Information Liaison and/or Emergency Director.

E. Begin formulating crisis communications strategy and priorities (along with JIC Manager, if present).

F. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log and other documentation, a detailed briefing on the emergency status and response, and actions completed, planned or in progress.

IPEC

~Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE IP-EP-260 REFERENCE USE Page 29.3 Company Spokesperson Checklist Sheet 2 of 5 2.0 Continuous Responsibility/Activity 2.1 Key Communications Activities 2.2 A Review plant status reports, information sheets, state/county news releases, EAS messages and other information as it becomes available.

B. Confer with JIC Staff and coordinate on Media Briefing talking points, key messages, outstanding information requests and needed clarifications, and other communications points, as appropriate.

C. Work with the JIC Staff to establish and periodically review JIC Communications Strategies and Key Messages for the communications response. Ensure media briefings and news releases reflect the latest key messages and support the strategy.

D. Participate in Pre-Brief meetings/discussions with needed JIC Staff, NYS and the Counties to ensure coordinated information sharing and dissemination plans.

Written Statements

• A Review and provide input to the Press Release Writer on all Written Statements generated at the JIC. The Press Release Writer will obtain final approval, via the Public Information Liaison for news releases from the Emergency Director.

1. As necessary, request the JIC Manager, Technical, and/or Radiological Advisor to review written draft statements and provide comments.

B. If timely technical review cannot be completed, the Company Spokesperson can approve news releases with approval from the Emergency Director/designee.

2.3 Preparations for Media Briefings A. Define information to be presented at Media Briefing by creating JIC Briefing Summary/Talking Points (Form EP-35). Obtain input from JIC Staff on key messages and support for preparations.

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IPEC NON-QUALITY RELATED PROCEDURE IP-EP-260

-=-EnterfJV bJ EMERGENCY PLAN IMPLEMENTING PROCEDURES REFERENCE USE Page 30

• .3 Company Spokesperson Checklist Sheet 3 of 5 Continuous Responsibility/Activity (cont;d.)

1. Compile talking points and key messages.

2. Each briefing should focus on three areas of information: what happened, what we're doing about it, and what it means (see.3, Media Briefing Content Guide, Sheet 5 of 5)

3. In preparing Talking Points, ensure unanswered questions, inconsistencies, inaccuracies are noted from previous briefings.

B. Review and select graphics for briefings request graphics and other visual aids from Audio Visual Graphics Support and/or Audio-Visual Coordinator for Media Briefings.

C. Inform Media Liaison and Audio-Visual Graphics Support of time of next Media Briefing.

D.. Review Media Briefing information with JIC Staff prior to pre-briefings, and coordinate on approach or strategy for briefing.

E. Participate in Pre-Briefings with NYSOEM and the counties. Provide Entergy information to NYSOEM and counties, resolve inconsistencies/concerns/rumors, review briefing protocol and order of speakers.

1. PubHc safety and protective action information will take priority.

2. The State PIO takes the lead and NYSOEM Media Room Moderator facilitates coordination.

2.4 Media Briefings and Interviews.

A. NYSOEM, Counties or Entergy can call for a Media Briefing as significant events occur, or critical information becomes available.

JIC Media Briefings are usually scheduled within 60 minutes of classification changes, major events or significant actions by Entergy, state or counties. Coordinate with NYSOEM PIO and JIC Staff on establishing Media Briefing times.

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• .3 Company Spokesperson Checklist Sheet 4 of 5 Continuous Responsibility/Activity (cont'd.)

2.5 3.0 3.1 3.2 B. NYSOEM Media Room Moderator opens Media Briefings by making introductory remarks and establishing the process and ground rules.

Upon instruction by Moderator, conduct briefing using prepared Taking Points and visuals. Respond to questions as directed by Media Room Moderator.

C. As appropriate and requested, remain in media briefing area to conduct one-on-one or small group interviews regarding Entergy's response. Limit the amount of time devoted to these to allow time to return to the work area for updated information.

1. Ensure Entergy's Media Liaison is available to document notes of the interactions, and any follow up requests.

2. Advise the JIG Manager (and NYSOEM PIO during next Pre-Briefing meeting, as appropriate) of the activity and results.

D. Upon return to JIG Work Room, receive feedback on media briefing.

Obtain plant update from JIG Staff. Review open items and other issues from briefing and determine appropriate actions to complete follow-up.

Recovery Support Activities A. Receive request from the Emergency Director to assist in developing a Recovery Action Outline in accordance with EN-EP-613, "Recovery from a Declared Emergency", including identifying Issues/Strategies and determining the JIG Recovery Organization staffing requirements. Coordinate this activity with the JIG Manager.

Closeout Activity Participate in debriefing and return work area to start up condition.

Provide documentation and materials to JIG Manager.

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-===--Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES WHAT Happened?

NON-QUALITY RELATED PROCEDURE REFERENCE USE.3 IP-EP-260 Page Company Spokesperson Checklist Sheet 5 of 5 Media Briefing Content Guide Revision 11 32 of 73 What are we DOING about it?

[Include in this section information about events causing the emergency declaration, major equipment problems, injuries to personnel, radiological releases, security event, etc.]

[Include here the actions being taken to deal with the emergency, including ERO activation, repairs to equipment, engagement of offsite support, and radiation surveys]

What does it MEAN??

[Discuss here the implications of the emergency, including effectiveness of protective measures, recovery expectations and off-site effects, if any.]

a

-=-Entergy IPEC NON-QUALITY RELATED EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE.4 Technical Advisor Checklist Sheet 1 of 4 Primary Responsibilities IP-EP-260 Revision 11 Page 33 of 73 Reporting to JIC Manager, establish and maintain contact/information exchange with the EOF (via the Public Information Liaison); provide technical expertise to support understanding of events; advise Company Spokesperson, JIC Manager and Press Release Writer on plant events; support development/review of written statement tech*nical accuracy; maintain log of events and information received; and monitor Media Briefings to document issues and unanswered questions.

• This is a Minimum Staffing Position 1.0 1.1 Initial Responsibility/Activity On Arrival at JIC A. If you have a JIC badge, proceed to the JIC. If you do not have a JIC badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIC.

B. Sign in on the JIC Staffing Form on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIC Work Room and turn on the computers and related equipment.

D. Establish contact with the EOF via the Public Information Liaison and establish official time from EOF advise J IC Manager.

E. Establish whether the Public Information Liaison has been in contact with the Press Release Writer and coordinate the status of news releases.

F. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log and other documentation, a detailed briefing on the emergency and response actions, and activities completed, planned or in progress.

IPEC NON-QUALITY RELATED a

IP-EP-260

~Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE.4 Technical Advisor Checklist Sheet 2 of 4 2.0 Continuous Responsibility/Activity 2.1 Gather Information Page 34 A Review plant status reports electronically, online (via, MRPDAS, EDDS/Pl CS) and by fax as a backup including 31 (a, b, c) and 42(a, b, c) forms, Radiological Emergency Data forms (Parts 1, 2),

Essential Information Checklist (Form EP-2-ALL), plant data systems and other information on events and response actions as it becomes available. Advise Company Spokesperson, JIC Manager and Press Release Writer in any change.

B. Gather information as required to support Company Spokesperson and Press Release Writer to develop materials for dissemination (refer to Information Gathering Checklist below for guidance).

C. Establish and maintain contact with the Public Information Liaison to

. obtain updated informatioh both verbally and electronically using Essential Information Checklist (Form EP-2-ALL) via WebEOC. Print and provide forms to Admin & Logistics Coordinator for further distribution in the JIC.

D. Request information from the Public Information Liaison, and as necessary use available references in.the JIC and electronically, including Emergency Action Level Reference Manual, glossary of technical terms, technical plant references in JIC (technical specifications manuals, online links to IP2/IP3 FSARs, etc.), and plant parameters.

E. Working with the Documenter, ensure plant status information is properly and promptly documented. Also maintain an emergency response log of your actions, and important decisions or actions.

F. Confirm ED and JIG Manager talk on routine basis for information consistency.

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~Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE IP-EP-260 REFERENCE USE Page 35.4 Technical Advisor Checklist Sheet 3 of 4 Continuous Responsibility/Activity (cont'd.)

2.2 Written Statements A. Provide new information and needed descriptions to the Press Release Writer to support written statement development.

8. Review and provide to Press Release Writer technical comments on written statements.

2.3 Pre-Briefings 2.4 A. Advise Company Spokesperson and JIG Manager on plant events and assist Company Spokesperson in preparing Talking Points as needed.

Media Briefings A. Support Company Spokesperson to obtain needed information to answer questions and open issues from Media Briefings.

B. Monitor Media Briefings from JIG Work Room and complete Media Briefing Issues Form (Form EP-22) if any open issues or follow-up requests are identified. Provide completed forms to JIG Manager after briefings.

C. After Media Briefings, promptly update Company Spokesperson on events and status changes during the briefing.

3.0 Closeout Activity 3.1 Participate in debriefing and return work area to start up condition.

3.2 Provide documentation and materials to JIG Manager.

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~Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.4 Technical Advisor Checklist Sheet4 of4 IP-EP-260 Page 36 INFORMATION GATHERING CHECKLIST

1.

What happened?

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a.

Which unit was affected and what is the status of the non-affected unit?.

b.

Plant status or potential to affect plant status?

c.

Release of radiation or potential for release?

d.

Is radiation release above or below tech specs?

e.

Injuries/contamination?

f.

Leakage or spills?

g.

h.

Toxic/hazardous material?

Safety significance?

i.

Security significance.

2.

When did it happen - specific time, has it ended?

3.

Why did it happen - equipment failure, weather conditions, etc.?

4.

What is being done -to respond, repair, mitigate or prevent it from happening again?

5.

Who was involved/responsible - potential information sources?

6.

Has all staff been accounted for? Are there injuries? What is the status of non-essential personnel?

7.

What are the current weather conditions?

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• .5 Radiological Advisor Checklist Sheet 1 of 2 Primary Responsibilities Under the direction of the JIC Manager, establish and maintain contact/information exchange with

.the Public Information Liaison and/ or the Radiological Assessment Coordinator on event radiological aspects; provide information and advice to the Company Spokesperson on radiological status due to plant events; review written statements and monitor Media Briefings for accuracy relative to radiological aspects; assist the Technical Advisor as needed.

1.0 1.1 Initial Responsibility/Activity On Arrival at JIC A. If you have a JIC badge, proceed to the JIC. If you do not have a JIC badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIC.

B. Sign in on the JIC Staffing Form on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIC Work Room and turn on the computers and related equipment.

D. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

2.0 Continuous Responsibility/Activity 2.1 Review Available Information on Event A. Review plant status reports electronically, online (via, EDDS/PICS/MRPDAS) and by fax as a backup including 31 {a,b,c) and 42(a,b,c) Forms, Radiological Emergency Data Forms (Parts 1, 2), Essential Information Checklist (Form EP-2-ALL), plant data systems and other information on events and response

• actions as it becomes available.

~Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE IP-EP-260 Page 38.5 Radiological Advisor Checklist Sheet 2 of 2 Continuous Responsibility/Activity (cont'd.)

Revision 11 of 73 B. Advise Company Spokesperson as appropriate on radiological consequences/aspects, including Cross Valley Effect, if applicable, impacts and layman's descriptions.

C. Assist the Technical Advisor on information gathering and assessment of technical plant aspect, as requested and appropriate.

D. As needed; contact the Public Information Liaison for information and/or clarification.

2.2 Written Statements 2.3 A. Review and provide technical comments on written statements on radiological implications of plant events, including Cross Valley Effect, if applicable, as requested.

Pre-Briefings A Advise Company Spokesperson and Technical Advisor on radiological

• implications of plant events, including Cross Valley Effect, if applicable.

B. Assist Company Spokesperson to compile Talking Points for Media Briefings. as needed.

2.4 Media Briefings A Monitor Media Briefings, time permitting, from JIC Work Room and complete Media Briefing Issues Form (Form EP-22) if any open radiological issues or follow-up requests are identified. Provide completed forms to JIC Manager after briefings.

B. Ensure unanswered radiological questions or inaccuracies are addressed during preparation of next Media Briefing.

2.5 Post Briefing 3.0 A. Provide feedback on Media Briefings to JIC Manager and Company Spokesperson.

B. Assist in addressing inaccuracies, inconsistencies and unanswered questions as needed to prepare for subsequent media briefings or news releases.

Closeout Activity

.3.1 3.2 Participate in debriefing and return work area to start up condition.

Provide documentation and materials to JIC Manager.

-===-Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.6 IP-EP-260 Page 39 Admin & Logistics Coordinator Checklist Sheet 1 of 4 Primary Responsibilities Revision 11 of 73 Reporting to the JIC Manager, supervise Support Staff, IT Specialist, Documenter and Media Liaison; oversee support activities and functions; perform support functions, as appropriate; participate in JIC Unified Command to ensure coordinated JIC support services with NYS.

Supervise Entergy JIC deactivation. Coordinate facility support as required with state representatives.

1.0 1.1 Initial Responsibility/Activity On Arrival at JIC A. If you have a JIC badge, proceed to the JIC. If you do not have a JIC badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIC.

B. For all call, stage and prioritize entrance into the facility.

C. Sign in on the JIC Staffing Form on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

D. If you are the first to arrive, proceed to the JIC Work Room and turn on the computers and related equipment.

E. Verify completion of JIC staffing by reviewing registration sign-ins on Onsite ERO Shift Roster (JIC) (Form EP-43). Review the JIC Sign-In boards in the Work Room and complete the Sign-in board if names of available staff are not included.

F. Confer with JIC Manager to determine no-shows, instruct available staff to fill positions if necessary. (Refer to Emergency Telephone Directory if necessary to make contacts).

1. If necessary, utilize Support Staff to contact JIC personnel who have not yet arrived to determine if and when they may arrive for response and shift planning purposes.

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• .6 Admin & Logistics Coordinator Checklist Sheet 2 of 4 Initial Responsibility/Activity (cont'd.)

2.0 2.1 G. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

H. Ensure set-up of Entergy work areas. Receive official time from JIC Manager and direct IT Specialist and/or Support Staff to synchronize Entergy clocks, fax machines, time stamp, etc.

I.

Ensure Support Staff establish and maintain a log for incoming and outgoing faxes if needed.

Continuous Responsibility/Activity Support JIC Operations A. Working with JIC Manager, make shift assignments using the Onsite ERO Shift Roster (JIC) (Form EP-43). Release any individuals present not currently filling a position on the 1st shift, after assigning them to second shift

1. When all positions are filled, and shift assignments have been made, provide completed shift roster to JIC Manager for provision to Emergency Director. If requested, ensure faxing the form to the EOF.

2. Supervise Support Staff, Documenter, Media Liaison and IT Specialist, and provide assistance in completion of tasks as needed B. Confirm with Audio Visual Graphics Coordinator that all Audio-Visual systems are set up, tested, and operational. Inform JIC Manager when completed.

C. Participate in Pre-Brief meetings if requested by the JIC Manager and/or Company Spokesperson to ensure coordinated support operations for JIC activities.

1. Ensure hard copy distribution of all (State, Entergy and County) news releases within Entergy JIC work areas and Media Briefing area, if electronic distribu.tion is not available.

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-::-.:::-Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.6 IP-EP-260 Page 41 Admin & Logistics Coordinator Checklist Sheet 3 of 4 Continuous Responsibility/Activity (cont'd.)

2. Maintain contact with and provide direction to Media Liaison for pre-brief meetings and discussions.

D. IF electronic distribution is not available THEN work with (Entergy and NYSOEM) Support Staff to ensure proper distribution of written materials using the Information Distribution Guide (Form EP-26). In some cases, there may only be an original, so ensure a copy is returned to the owner before continuing duplication and distribution to others.

1. Receive notice of impending State and County news release issuance from the Inquiry Response Coordinator, and direct Support Staff to print for distribution in Entergy work areas, and for record keeping.

2. Work with NYSOEM Support Staff to ensure proper distribution in Entergy JIG work areas.

E. Maintain operational condition in Entergy work areas, and coordinate with NYSOEM lead support person or PIO on facility operations issues to ensure smooth functioning of equipment and the facility itself. Inform JIG Manager of any emerging facility issues.

F. Coordinate with NYSOEM/New York State Police (NYSP) on arrangements for food service (and lodging if necessary). Contact the EOF Admin and Logistics personnel for assistance if necessary.

G. Arrange for first aid or emergency care if required, in coordination with NYSOEM/NYSP representatives.

H. Provide completed Onsite ERO Shift Roster (JIG) (Form EP-43) to Documenter for each shift for permanent log keeping.

I.

Inform NYSP of next media briefing time so they can institute access controls for the area.

2.2 Written Statements A. Ensure approved news releases are provided to the Documenter for record keeping.

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-=-Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE Page.6 Admin & Logistics Coordinator Checklist Sheet4 of4 Continuous Responsibility/Activity (cont'd.)

42 B. IF electronic distribution*is not available THEN work with (Entergy and NYSOEM) Support Staff to copy written statements for JIG distribution, and for Fax distribution (as required), including use and completion of Written Statement Distribution Checklist (Form EP-25).

1. Ensure fax distribution of Entergy written statements as necessary to those designated. (Fax numbers should be pre-programmed in the fax machines for these recipients).

2.3 Media Briefings A. If events change during a media briefing, discuss with the JIG Manager and inform and coordinate with NYSOEM PIO to end the briefing.

• .3.0 3.1 Closeout Activity Provide documentation and materials to JIG Manager.

Participate in debriefing and then return work area to startup condition before departing facility.

3.2 3.3 3.4 Oversee facility deactivation including ensuring all documentation and completed checklists, logs, etc. are gathered and provided to the Documenter.

Ensure facility is operational for next use including JIG Work Rooms and media briefing area in the lobby.

Revision 11 of 73

IPEC NON-QUALITY RELATED

~Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES Primary Responsibilities REFERENCE USE. 7 Media Liaison Checklist Sheet 1 of 3 IP-EP-260 Revision 11 Page 43 of 73 Reporting to Admin & Logistics Coordinator, working with Audio Visual Coordinator and Graphics Support, support setup of Media Briefing area; coordinate with NYS Media Room Moderator, act as the interface for media present at JIC; identify and arrange for media needs, as appropriate if available; support audio-video personnel during Media Briefings, as needed; support Company Spokesperson with one-on-one or small group interviews by documenting statements and questions; and prepare/maintain media materials and media kits for media present in JIC.

1.0 1.1 Initial Responsibility/Activity On Arrival at JIC A. If you have a JIC badge, proceed to the JIC. If you do not have a JIC badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIC.

B. Sign in on the JIC Staffing Form on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIC Work Room and turn on the computers and related equipment.

D. Proceed to Media Briefing Area in building lobby or Clerestory Room; if present locate NYSOEM Media Liaison to coordinate, for set up.

1. In coordination with NYSOEM Media Liaison, prepare and set out Media Kits, Emergency Planning booklets located in storage room in work areas and any news releases.

E. Assist, as needed, with set up of Media Briefing Area in either the lobby or the third floor Clerestory Room.

F. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

IPEC NON-QUALITY RELATED IP-EP-260

~Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE.7 Media Liaison Checklist Sheet 2 of 3 Page 44 2.0 Continuous Responsibility/Activity 2.1 Media Room Activities 2.2 A. Act as liaison to the media regarding process for gathering/obtaining information.

B. Interact with the news media at the JIC to determine and respond to their need for background information and support services. Do NOT comment on the emergency or provide opinions or explanations'.

C. Maintain supply of news releases, media kits and other appropriate materials for the media present in the JIC. Coordinate with NYSOEM Media Liaison to make requests to JIC Support Staff for proper number of copies or to obtain materials.

D. Provide assistance by advising reporters of past media briefings and distributing copies of available information.

E. Coordinate requests for b-roll footage and copies of photos (CDs available) with the Audio-Visual Graphics Coordinator and/or NYSOEM Media Moderator. Coordinate other requests with the NYSOEM Media Moderator.

F. Participate in or be available on headsets for pre-brief meeting, discussions or as instructed by the Admin & Logistics Coordinator.

Media Briefings and Interviews A. Support Media Briefings, as requested by the NYSOEM Media Moderator and/or Audio-Visual Graphics Support, to capture questions by the media or for other support as requested.

B. Support the Company Spokesperson in the conduct of any one-on-one or small group interviews regarding Entergy's response following formal Media Briefings.

1. Document notes of the interactions and any follow up any request on Media Briefing Issues Form (Form EP-22). Ensure any rumors are also documented and provided to the Inquiry Response Coordinator.

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-=-Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE. 7 Media Liaison Checklist Sheet 3 of 3 Continuous Resp.onsibility/Activity (cont'd.)

IP-EP-260 Page 45 C. Provide support of media before, during and after Media Briefings, and provide special requests or needs to NYSOEM Media Room Moderator for resolution.

D. Use the ERO Log Sheet (Form EP-3-ALL) or Media Briefing Issues Form (Form EP-22) in the position binder to document requests from the media, interviews supported and other major activities and provide these to the Inquiry Response Coordinator.

3.0 Closeout Activity 3.1 Participate in debriefing and return work area to start up condition.

3.2 Provide documentation and materials to JIC Manager.

Revision 11 of 73

-===--Entergy IPEC NON-QUALITY RELATED IP-EP-260 EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE Page.8 Audio Visual Coordinator Checklist Sheet 1 of 3 Primary Responsibilities Revision 11 46 of 73 Reporting to the JIC Manager, in conjunction with the NYS Audio Visual Coordinator, perform and/or assist with all audiovisual tasks (set-up, test, connect, operate, record, upload/distribute) for Media Briefings; supervise Audio Visual Graphics Support staff; ensure audio, visual and other graphics support needs/requests of Company Spokesperson are met.

1.0 Initial Responsibility/Activity 1.1 On Arrival at JIC A. If you have a JIC badge, proceed to the JIC. If you do not have a JIC badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIC.

B. Sign in on the JIG Staffing Form on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM Alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIC Work Room and turn on the computers and related equipment.

D. Report to the JIC Audio Visual Control Room.

E. If present, work with the NYSOEM Audio-Video Coordinator to set up and test equipment: (Refer to AN Coordinator Setup Instructions in JIC Audio Visual Control Room for detailed equipment instructions).

If NOT akeady done:

1. Check all audio-visual equipment in the JIC to be sure it is ready to connect, record and playback. Test and ensure display monitors are functioning throughout the JIC work area.

a. Ensure PIO Command Room, JIC Work Room, NYSOEM Alternate EOC are functioning. Initialize PIO Command Room if not done by NYS.

b. Start up Graphics computer.

2. Set-up and test sound system in Media Briefing Area.

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~ Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE IP-EP-260 REFERENCE USE Page 47.8 Audio Visual Coordinator Checklist Sheet2 of3 Initial Responsibility/Activity (cont'd.)

2.0 2.1

3. Set up computer and Audio-Visual Projection Equipment for use to support graphics and visual requirements.

4. Work with NYSOEM Audio Visual Coordinator to set up Audio Video connection system for Counties and set up and test the speakerphone capability for use at the podium if needed.

F. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

Continuous Responsibility/Activity Media Briefings A. Interface with Company Spokesperson and/or direct Entergy Audio Visual Graphics Support Staff to determine and provide graphics and other visual aid requirements for Media Briefings. Participate in Pre-Briefings as appropriate.

B. Prior to Media Briefing, ensure graphics and visual aids are ready.

C. Ensure microphone for Company Spokesperson is ready and connected.

D. Provide support during Media Briefings (If requested and/or needed by NYSOEM Audio Visual Coordinator):

1. Initiate video conference calls for pre-briefings, transfer control to lobby or Clerestory Room for media briefings. At end of media briefing transfer control back to PIO Command Room.

2. Route Media Briefings to JIG Work Room and NYSOEM Alternate EOG.

3. Link and manage visual and graphic inputs for Spokespeople during Media Briefing.

4. Display graphics in Media Briefing area before, during and after Media Briefings.

5. Ensure Media Briefings are recorded.

Revision 11 of 73

~Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.8 IP-EP-260 Page 48 Audio Visual Coordinator Checklist Sheet 3 of 3 3.0 Closeout Activity 3.1 Document Audio Visual system problems for resolution.

3.2 Participate in debriefing and return work area to start up condition.

A. Dismantle Media Briefing Area and shutdown all Audio-Visual systems.

Revision 11 of 73 3.3 Provide a copy of all briefing DVDs to the JIC Manager and a copy for the JIC library.

a

-=-Entergy IPEC NON-QUALITY RELATED IP-EP-260 EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE Page.9 Audio Visual Graphics Support Checklist Sheet 1 of 4 Primary Responsibilities Revision 11 49 of 73 Reporting to the Entergy Audio Visual Coordinator, perform all Audio-Visual Graphics support tasks to ensure Company Spokesperson has needed visuals for Media Briefings, and information dissemination; and provide video and/or graphics support for Media Briefings, as needed.

1.0 Initial Responsibility/Activity 1.1 On Arrival at JIC A If you have a JIC badge, proceed to the JIC. If you do not have a JIC badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIC.

8. Sign in on the JIC Staffing Form on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIC Work Room and turn on the computers and related equipment.

D. Report to the JIC Audio Visual Control Room.

E. IF not already done, THEN work with the Entergy Audio Visual Coordinator to:

1. Check all audio-visual equipment in the JIC to be sure it is ready to connect, record and playback. Test and ensure display monitors are functioning throughout the JIC work area.

a. Initialize PIO Command Room, JIC Work Room, NYSOEM EOC.

b. Startup Graphics computer.

2. Set-up and test microphones, sound system in Media Briefing Area, intercom system for JIC staff

3. Set up computer and projection equipment for use to support graphics and visual requirements

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~Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE Page.9 Audio Visual Graphics Support Checklist Sheet2 of4 50 Initial Responsibility/Activity (cont'd.)

2.0 2.1

4. Set up Audio Video connection system for counties and set up and test the speakerphone capability for use on the podium, if needed.

5. If needed, change projector bulbs.

a. Spare bulbs are located in the Audio-Visual Master Control Room

b. Audio Visual ladder is located in JIC/NYSOEM area or obtain one from building maintenance

c. Unplug projector, unscrew the thumb screws, remove the plate and open the trap.

d. Remove old bulb and insert new bulb.

e. Close trap, replace plate, tighten thumb screws and plug in projector.

F. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

Continuous Responsibility/Activity Entergy Graphics and Visuals A Graphics and Photos are located on the Graphics Computer. A USB Drive is available as a backup containing the graphics and photos.

B. Entergy graphics and other resources for possible use during a response include:

1. Schematics of the nuclear power facility

2. Plant Status Boards

3. Graphics and approved photographs located on the Graphics Computer (maintained in Audio Visual Control Room), and available in printed version (some duplication may be required)

Revision 11 of 73

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IP-EP-260

~Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE Page.9 Audio Visual Graphics Support Checklist Sheet 3 of 4 51 Continuous Responsibility/Activity (cont'd.)

2.2

4. Approved b-roll footage of the plant site (copies available in Audio Visual Control Room)

C. Work with NYS Media Room Moderator to establish needs for schematics/graphics/slides selected by Company Spokesperson for use during Media Briefings.

D. Remind Company Spokesperson of graphics and system drawing book available in JIG Work Room.

E. Prepare graphics and visuals in advance of Media Briefing times, and coordinate with Audio Visual Coordinator on integration and linkage to Media Briefing Audio Visual System before briefings begin.

1. Using Windows Explorer, arrange graphic and photo presentation and other visuals for Company Spokesperson.

Media Briefing A Coordinate with Audio Visual Coordinator during briefing to ensure proper audio-video support.

1. Attend media pre-briefings to obtain input for graphics from Company Spokesperson and State PIO.

2. Arrange and operate the computer system in connections with the Media Briefing Audio Visual System, as required, to select/project graphics.

3. Provide Audio Visual support during media briefings to ensure transfer of VTC, audio mute on/off, camera pre-sets, mult-box is functional.

4. Communicate with Audio Visual Master Control Room via intercom for instructions.

5. Record Media Briefings.

6. If events change during a media briefing, receive instructions via intercom from the JIG Manager or Admin & Logistics Coordinator/designee to relay message to State Moderator or Company Spokesperson to end the briefing.

Revision 11 of 73

IPEC

-=::='" Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE IP-EP-260 3.0 3.1 3.2 3.3 3.4 REFERENCE USE Page 52.9 Audio Visual Graphics Support Checklist Sheet4 of4 Closeout Activity Restore Audio Visual Equipment to safe/stable/ready position A. Working with the NYSOEM and Entergy Audio Visual Coordinators, close down and return all equipment to its original condition, being careful to follow posted sequences and processes. Refer to the JIC A/V Training/Procedure Manual located in the Audio-Visual Control Room for shutdown operations.

B. Close all open graphics on the computer and shut down the computer.

C. Return all equipment to its stored location.

Participate in debriefing and return work area to start up condition.

Provide a log and any notes to the JIC Manager.

Prepare any CDs/DVDs or other media as needed.

Revision 11 of 73

-=-Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.10 Media Monitoring Checklist Sheet 1 of 2 Primary Responsibilities IP-EP-260 Revision 11 Page 53 of 73 Under the direction of the Inquiry Response Coordinator, and in conjunction with the NYS Media Monitoring Coordinator, monitor news (TV, Radio, internet) reports for accuracy; review newspaper and other publications for accuracy, as appropriate; coordinate with the NYS Media Monitoring staff on monitoring activities; report any inaccuracies or rumors to the Inquiry Response Coordinator.

1.0 Initial Responsibility/Activity 1.1 On Arrival at JIC A If you have a JIG badge, proceed to the JIG. If you do not have a JIG badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIG.

B. Sign in on JIG Staffing Form on Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOG. Proceed to the JIG Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIG Work Room and turn on the computers and related equipment.

D. Go to the Media Monitoring Area. Coordinate assignments with NYSOEM Media Monitoring Coordinator, if present, to provide coverage of appropriate radio & television stations and internet.

E. Turn on computer and other equipment for working order, date, and time - report any equipment problems to NYSOEM, IT Specialist or Admin & Logistics Coordinator for resolution.

F. Coordinate with Audio Visual Coordinator to record any special news/media events.

G. Obtain and review official information on plant event (news releases, Essential Information Checklists and EAS Messages).

H. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

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=-Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE IP-EP-260 Page 54

• .10 Media Monitoring Checklist Sheet 2 of 2 2.0 Continuous Responsibility/Activity 2.1 Monitor Media Content on Event A Remain up-to-date with official information (via NYS FTP Site - see FTP Site User Aid, WebEOC, review of media briefings, etc.) provided to the media as it becomes available, through written statements such as news releases and EAS messages or other official information.

B. Monitor Media for inaccuracies and rumors 1. Monitor media for rumors and inaccuracies regarding the event. Log rumors and inaccuracies and provide to Inquiry Response Coordinator to review inaccuracies and determine appropriate resolution/correction.

2. Monitor media web sites for inaccuracies (see computer/Internet Explorer bookmarks for web sites to view). Print stories as necessary to document errors, or for later viewing.

C.

• Maintain log of rumors and inaccuracies, including date, time, channel/station/website aired on and content/issues using WebEOC and/or Media Monitoring Form (Form EP-27).

D. Notify the Inquiry Response Coordinator or rumors and inaccuracies.

3.0 Closeout Activity 3.1 Participate in debriefing and return work area to start up condition.

Revision 11 of 73

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~Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES Primary Responsibilities REFERENCE USE.11 Documenter Checklist Sheet 1 of 3 IP-EP-260 Revision 11 Page 55 of 73 Under the direction of Ad min & Logistics Coordinator, implement required documentation procedures; prepare and maintain logbook of all documentation including final approved news releases, Essential Information Checklists and other plant status rriaterials; maintain data on JIC Work Room displays.

1.0 Initial Responsibility/Activity 1.1 On Arrival at JIC A. If you have a JIC badge, proceed to the JIC. If you do not have a JIC badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIC.

B. Sign in on the JIC Staffing Form on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIC Work Room and turn ori the computers and related equipment.

D. Working with Support Staff, prepare and maintain log of all documentation resulting from event (Binders and tab sets are maintained in the file cabinet in the JIC Work Room.)

• NOTE This function can also be performed and saved electronically

1. Written statements from Entergy, State, counties

2. Copies of EAS messages

3. Essential Information Checklist (Form EP-2-ALL)

4. Plant status reports/forms

5. All original Written Statement Distribution Checklist (Form EP-25)

6. All Completed JIC Staffing Forms

IPEC NON-QUALITY RELATED IP-EP-260

~Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE.11 Documenter Checklist Sheet 2 of 3 Initial Responsibility/Activity (cont'd.)

7. Communications Representative documentation

8. All Entergy JIG position logs F. Label binder with date of event Page 56 G. Ensure date stamp has correct date/time, using the official time provided by the Admin & Logistics Coordinator. All paperwork received should be date-stamped.

H. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

2.0 2.-1 Continuous Responsibility/Activity Maintain Documenter Log A Using WebEOC, log the following key items:

1. Log notification of key events (Emergency Classification changes, shift changes and attendance, decisions/actions of JIG Manager),

time logs of operations (change in command, shift changes, times of pre-briefings, Media Briefing start and end times), and receipt of key information.

2. Document the time at which information was learned or action was taken, in addition to the time of the event or change.

8. Using Crestron, activate WebEOC projectors and Media Briefings for viewing within the JIG Work Room. (Note: Use the one-page user aid with top header "To Display a Briefing Session".)

C. Typical display on projectors: facility logs, NYS FTP Site (see FTP Site User Aid) (must keep refreshing website) and Media/Public Inquiry screen.

D. Work with JIG Manager to maintain JIG Work Room status/display boards noting Work Room briefing times, scheduled pre-briefing and Media Briefing times, communications strategy/priorities and key messages.

E. Work with the Technical Advisor to maintain a time log and the plant/response status/display boards for JIG Work Room noting the major plant events and response actions being taken.

Revision 11 of 73

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~Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE IP-EP-260 REFERENCE USE Page 57.11 Documenter Checklist Sheet 3 of 3 Continuous Responsibility/Activity (cont'd.)

2.2

1. Include any Emergency Classification Level (ECL) change, and official declaration time.

F. Receive notification from the JIC Manager or other Entergy JIC staff when rumors or misinformation are identified, and when corrective actions are complete. Ensure included on the logs and/or displays.

Document/Maintain Record of Written Statements A. Keep a time log of when news releases or other written statements need to be issued, as soon as possible and within one (1) hour of learning of a change in emergency classification. Monitor preparation time; periodically advise JIC Manager and Press Release Writer of time remaining to issue statements.

B. Log all Entergy final approved news releases.

C. Log copy of every news release issued by the state and counties.

1. Receive notice of impending state and county news release issuance from Inquiry Response Coordinator.

2. Print news releases and notify Admin & Logistics Coordinator (to ensure internal JIC distribution is accomplished).

3. Maintain copies in Log Book.

2.3 Pre-Briefings and Media Briefings 2.4 3.0 3.1 A. Log time for every departure/return from Pre-Briefing.

B. Log start and end time of Media Briefings and participants C. Log return time from Media Briefing to JIC Work Room Shift Information A. Log every shift change and time of change, including personnel attendance sheets and registration logs.

Closeout Activity Review JIC Records for completeness.

3.2 A. Check binder to ensure all documentation is complete and provide completed logbook to JIC Manager. Set up a new binder for future use.

Participate in debriefing and return work area to start up condition.

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-=-Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.12 Support Staff Checklist Sheet 1 of 3 Primary Responsibilities IP-EP-260 Revision 11 Page 58 of 73 Under the direction of the Admin & Logistics Coordinator, ensure efficient internal JIC distribution of Entergy materials including written statements/information; support external distribution of final written statements, as requested; coordinate with the NYS Support Staff to accomplish JIC support requirements; and provide other support services as requested including acting as runner, posting information, etc.

1.0 1.1 Initial Responsibility/Activity n Arrival at JIC A. If you have a JIC badge, proceed to the JIC. If you do not have a JIC badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIC.

8. Sign in on the JIC Staffing Form on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIC Work Room and turn on the computers and related equipment.

D. Check equipment and supplies in JIC Work Room-log any necessary supplies that need to be replenished.

E. Report to Admin & Logistics Coordinator, and request assignment to set up facility.

F. Determine if a news release has been issued, via the NYS FTP Site (see FTP Site User Aid). If so, immediately copy and provide to the Admin & Logistics Coordinator and/or JIC Manager and distribute within JIC Work Room if requested.

G. If not already done/assigned, check fax machine for correct date, time and operability.

H. If not already done/assigned, check for operability of copiers and adequate paper and other administrative supplies; report any problems to Adm in & Logistics Coordinator. Coordinate effort with NYS support staff.

IPEC NON-QUALITY RELATED IP-EP-260

-===-Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE.12 Support Staff Checklist Sheet 2 of 3 Page 59 Initial Responsibility/Activity (cont'd.)

2.0 2.1 I.

IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

Continuous Responsibility/Activity Provide Support to JIC Staff A. IF distribution of written statements can not be provided electronically by the Press Release Writer, THEN copy and/or fax documents as requested by Admin & Logistics Coordinator, completing the Written Statement Distribution Checklist (Form EP-25) to track and document actions. Follow the Fax Distribution sheet as provided by the Adm in &

Logistics Coordinator, if required to fax. DO NOT SEND THE FAx DISTRIBUTION FORM AS PART OF THE OUT-GOING FAXES.

Include JIC Fax Cover Sheet (Form EP-28).

B. Contact Admin & Logistics Coordinator with problems, questions or feedback C. If requested, make copies of and distribute information such as plant status reports, Essential Information Checklist. Follow the Information Distribution Guide (Form EP-26) located in your position binder if electronic distribution is not functioning.

D. If requested, take copies of materials to Entergy Media Liaison and other Entergy work areas and perform other administrative and logistics assignments as directed by Admin & Logistics Coordinator.

E. Maintain a log of all incoming and outgoing faxes and accomplish fax distribution to designated recipients by following Fax Distribution sheet provided by Admin & Logistics Coordinator, (ask Admin & Logistics Coordinator if uncertain as to contents of fax received, before distributing.)

F. If required, written statements should be distributed using the Written Statement Distribution Checklist (Form EP-25). The Admin & Logistics Coordinator will indicate when materials are ready for distribution.

G. If needed, support Documenter to prepare and maintain logbook of all documentation including final approval news releases, Essential Information Checklists, and other plant status materials.

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IPEC NON-QUALITY RELATED

-=-Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES 3.0 Closeout Activity REFERENCE USE.12 Support Staff Checklist Sheet 3 of 3 3.1 Return work area to start up condition.

IP-EP-260 Page 60 3.2 If requested by Admin & Logistics Coordinator, participate in debriefing.

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a IPEC

-::::::--Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES Primary Responsibilities NON-QUALITY RELATED PROCEDURE REFERENCE USE.13 IT Specialist Checklist Sheet 1 of 2 IP-EP-260 Revision 11 Page 61 of 73 Under the direction of the Ad min & Logistics Coordinator, monitor IT equipment throughout the Entergy Work Areas in the JIC to ensure proper working order; troubleshoot problems and assist with IT and computer related difficulties; coordinate solutions directly with the NYS IT Specialist Staff, if available and/or via the Adm in & Logistics Coordinator; and keep the Admin & Logistics Coordinator informed of all issues and the status of resolution.

1.0 Initial Responsibility/Activity 1.1 On Arrival at JIC A. If you have a JIC badge, proceed to the JIC. If you do not have a JIC badge, obtain a Visitor badge from HVTMV Security and request an escort to the JIC.

B. Sign in on the JIC Staffing Roster oh the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIC Work Room and turn on the computers and related equipment.

D. Support set up/initial operability start-up test of the IT equipment in the JIC Work Rooms. Coordinate directly with the NYS IT representatives if available, and Entergy Audio Visual Graphics Support personnel, as needed.

E. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

IPEC

~Entergy EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.13 IT Specialist Checklist Sheet 2 of 2 2.0 Continuous Responsibility/Activity 2.1 Provide IT Specialist to JIC Staff IP-EP-260 Page A. Remain available to support Entergy personnel with equipment problems in the Entergy work areas throughout the JIC.

Revision 11 62 of 73 B. Receive reports of difficulties directly or via the Admin & Logistics Coordinator 3.0 3.1 3.2 C. Troubleshoot problems and correct those that are possible to close out.

Develop solutions for larger issues, and coordinate solutions with the Admin & Logistics Coordinator and NYS IT Specialist Staff if available.

D. Receive approval and/or direction on approach to larger issues and solutions from the Admin & Logistics Coordinator and/or JIC Manager.

E. Maintain written log of actions, solutions, requirements and future needs F. Support Audio Visual staff as needed.

G. Ensure Entergy computers are setup to print to the local printers for the Writer and Documenter and all other computers to the network printer.

H. Interact with Entergy IT to prioritize and resolve IT issues.

Closeout Activity Provide log to Documenter at end of event.

Participate in debriefing and return work area to start up condition.

-=-Entergy IPEC NON-QUALITY RELATED IP-EP-260 EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE Page

• Attachment 9.14 Inquiry Response Coordinator Checklist Sheet 1 of 3 Primary Responsibilities Revision 11 63 of 73 Under the direction of the JIC Manager, serve as the Public Information Liaison with State and.

County Public Information Officers (PIOs) via the PIO Coordination Hotline; receive information on county communications plans and forward to the JIC Manager, as appropriate; ensure Pre-Briefing and Media Briefing times are clear to county Pl Os; receive information on event news coverage from Media Monitoring and receive any reports of rumors or misinformation over the PIO Coordination Hotline; and ensure Entergy public information is known within the remote public inquiry function locations.

1.0 1.1 Initial Responsibility/Activity On Arrival at JIC A. If you have a JIC badge, proceed to the JIC. If you do not have a JIC badge, obtain a Visitor badge from HVTMC Security and request an escort to the JIC.

B. Sign in on the JIC Staffing Form on the Registration desk and on the Entergy Sign-In Board on the wall adjacent to the door for the NYSOEM alternate EOC. Proceed to the JIC Work Room and refer to position binder and checklist.

C. If you are the first to arrive, proceed to the JIC Work Room and turn on the computers and related equipment.

D. Establish contact with NYSOEM PIO and County PIOs via the PIO Coordination Hotline and monitor/maintain understanding of NYSOEM/County status. Update JIC Manager on actions of each.

E. Prior to arrival of NYSOEM representatives, monitor/participate on the PIO Coordination Hotline.

F. IF relieving another shift THEN perform a formal turnover for your position, including a review of the position activity log, a briefing on the emergency and actions completed or in progress.

~Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.14 IP-EP-260 Page 64 Inquiry Response Coordinator Checklist Sheet 2 of 3 2.0 Continuous Responsibility/Activity 2.1 Keep JIC Manager/State and County PIOs Updated A Serve as Entergy information liaison with county public information officers (PIOs) via the PIO Coordination Hotline. Monitor county actions and discussions via PIO Coordination Hotline.

Coordinate, and monitor/maintain understanding of NYSOEM/county public information status.

1. Receive information on county communications plans and forward to the JIC Manager, as appropriate.

2. Update JIC Manager on actions of each county and state. *

3. Provide input to PIO Coordination Hotline on Entergy actions (planned news release distribution, requested media briefing, etc.) and latest information.

4. Inform Admin & Logistics Coordinator of impending State and County news release issuance so Documenter can print a copy for distribution in Entergy work areas, and for record keeping.

5. Notify JIC Manager of rumors/inaccurate information and log into WebEOC.

B. Receive any reports of rumors or misinformation and ensure Entergy public information is known within the public inquiry function.

C. Monitor the public inquiry function for coordination of response and public inquiry actions among Entergy, the NYSOEM and Counties.

1. Update JIC Manager on actions or information as appropriate.

D. Obtain information and feedback about rumors, from Media Monitoring Coordinator and provide input to PIO Coordination Hotline and JIC Manager.

2.2 Written Statements A Receive notice of impending county news release issuance. Notify JIC Manager and Documenter.

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IPEC NON-QUALITY RELATED A

IP-EP-260

-=-Entergy EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE Page.14 Inquiry Response Coordinator Checklist Sheet 3 of 3 Continuous Responsibility/Activity (cont'd.)

B. Receive notice of impending Emergency Alert System (EAS) messages/EAS Special News Bulletins to be issued by each county via PIO Hotline Coordinator.

65 C. Notify JIG Manager of the message and the planned timing of EAS broadcasts.

2.3 Pre-Briefings/Media Briefings A. In absence of NYSOEM PIO Hotline Coordinator, help coordinate among Company Spokesperson, County representatives (and State remotely) planned information for release, inconsistencies and concerns.

B. Monitor Media Briefings to maintain current on status and the communications response actions of the counties, state and Entergy.

1. Advise NYSOEM Pl Coordinator of information to share with public inquiry function.

2. Identify any open questions or unresolved issues from Media Briefings and follow up with JIG Manager for resolution statements and/or actions to forward to NYSOEM PIO Coordinator. The Media Briefing Issues Form (Form EP-22), also available on WebEOC, may be used to assist with this.

3.0 Closeout Activity 3.1 Participate in debriefing and return work area to start up condition.

3.2 Provide documentation and materials to JIC Manager.

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-=-Entergy IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.15 IP-EP-260 Page 66 JIC Driving Directions & Floor Plans Sheet 1 of 4 From Indian Point Take Rt-9 South.

Stay left onto Rt-9A South/Briarcliff Continue to follow Rt. 9A South.

Take Rt. 141/Rt.100 exit for Sprain Brook Parkway and White Plains After exiting, stay to right on Rt. 100.

Revision 11 of 73 Turn left onto Chateau Lane. (Signs posted for NY State Police and Hudson Valley Transportation Management Center (HVTMC).

Stay to the right, and park in visitor parking area.

From the West Take 1-287 East over the Mario Cuomo Bridge.

Stay to the right after crossing the bridge.

Take exit SA, Saw Mill River Parkway North.

Take the Saw Mill Parkway north to exit #23.

Take exit #23, Eastview and head East on Saw Mill Road until you come to 100C.

Proceed East on 1 OOC until you come to the first major intersection which should be Bradhurst Avenue.

At the light, (Bradhurst Ave.), turn left onto Bradhurst Ave. and continue until you see the sign for "State Police and the Hudson Valley Transportation Management Center" (HVTMC).

Turn right (Chateau Lane) and go down the hill staying to the right.

Park in the visitor parking area.

From the East Take 1-287 West towards Mario Cuomo Bridge.

Take Exit 3, Sprain Brook Parkway toward New York City/Taconic Parkway Merge onto Sprain Brook Parkway North via the exit on the left.

Take the exit Rte. 1 DON/Hawthorne Turn right onto Bradhurst entrance north / CR-301 Continue until you see the sign for "State Police and the Hudson Valley Transportation Management Center" (HVTMC).

Turn right (Chateau Lane) and go down the hill staying to the right.

Park in the visitor parking area.

~Entergy IPEC NON-QUALITY RELATED IP-EP-260 EMERGENCY PLAN PROCEDURE IMPLEMENTING PROCEDURES REFERENCE USE Page.15 JIC Driving Directions & Floor Plans Sheet 2 of 4 Main Entrance D Plasma Screen 67 Podium & Camera Plasma Screen

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IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE IP-EP-260 Page 70.16 Sheet 1 of 1 Revision 11 of 73 Joint Information Center Organization Chart Emergency Director Company Spokesperson Public Information JIC Manager Liaison I

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Admin &

Inquiry Press Release Logistics Audio Visual

Response

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Coordinator Coordinator Advisor I

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Support Staff Graphics I

Advisor Media Support I

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Monitoring Documenter Initial Response.

Press Release Writer

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.17 IPEC JIC ERO Staffing Sheet 1 of 1 IP-EP-260 Revision 11 Page 71 of 73 At IPEC, the expectation is that ALL individuals assigned to the JIG report to the facility within 120 minutes of the declaration of an Event.

The JIG is able to be considered STAFFED when the following three individuals are present:

Company Spokesperson, JIG Manager and Technical Advisor. Regardless of whoever else is available, these three positions MUST be filled before the JIG can be considered to be STAFFED.

For this reason, these individuals are often referred to a MINIMUM STAFFING for the JIG. IPEC Emergency Planning requires that the JIG be STAFFED within 120 minutes of the Declaration of an Event.

Entergy coordinates with NY State Office of Emergency Management (NYSOEM) to declare the JIG OPERATIONAL as soon as it is staffed.

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.18 IP-EP-260 Page 72 Public Information Liaison Checklist Sheet 1 of 2 Primary Responsibilities Revision 11 of 73 Reporting to the Emergency Director at the EOF, establish and maintain contact/information exchange with the JIG. Provide information to the Press Release Writer, Technical Advisor, and Radiological Advisor at the JIG. Coordinate the technical review of news releases by the Emergency Director for the JIG.

1.0 Initial Responsibilities/Activity 1.1 Follow Responsibilities/Activities in EN-EP-609 Attachment 7 and the following:

1.2 Assume the position of the Public Information Liaison A.

B.

C.

Establish communications with the Press Release Writer (914-254-7031). If initial press release has been issued, e>btain a copy and provide to the ED for review and post in EOF.

Turn on designated computer, access Essential Information Checklist (Form EP-2-ALL) and establish email capability with the Press Release Writer (use Writer's' Entergy email address).

When JIG activity begins, establish phone and email contact with JIG Technical Advisor (use Advisor's Entergy email address).

D.

Provide current EOF time to the JIG for clock synchronization.

2.0 Continuous Responsibility/Activity 2.1 Provide Support to the JIC A.

Frequently update JIG Technical Advisor and JIG Radiological Advisor with information relating to plant events both verbally and using the Essential Information Checklist (Form EP-2-ALL),

at roughly 30-minute intervals or as events warrant.

B.

Facilitate inclusion of JIG staff during EOF Briefings via telephone.

IPEC EMERGENCY PLAN IMPLEMENTING PROCEDURES NON-QUALITY RELATED PROCEDURE REFERENCE USE.18 IP-EP-260 Page 73 Public Information Liaison Checklist Sheet 2 of 2 Continuous Responsibility/Activity (cont'd.)

C.

Respond to requests from JIG for information.

D.

Coordinate the technical review of news release(s) by the Emergency Director. Ensure prompt feedback to Press Release Writer via WebEOC or email.

2.2 Provide Feedback to EOF Staff on JIC Operations 3.0

• 3.2 A.

Receive and post final JIG news releases on bulletin board in Information Liaison work area. Ensure prompt distribution within EOF.

B.

Participate in EOF Briefings providing information on the JIC as appropriate.

Closeout Activity Participate in Facility Debriefing and return work area to start up condition.

Provide documentation and materials to the EOF Manager.

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