ML031270513

Emergency Plan Implementing Procedure, EIP-ZZ-A0001, Revision 006

ML031270513
Person / Time
Site:	Callaway
Issue date:	04/28/2003
From:	AmerenUE
To:	Document Control Desk, Office of Nuclear Reactor Regulation
References
Download: ML031270513 (14)

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DATE: 04/28/03 AMEREN/UE PAGE: 29 TIME: 14:08:08 DO CUMEN' CONTROL SYSTEM ARDC8801 DOCUMENT TRANSMITTAL TRANSMITTAL NUMBER: 506471 RETURN ACKNOWLEDGED TRANSMITTAL AND TO CONTROL NUMBER: 338U SUPERSEDED DOCUMENTS (IF APPLICABLE) TO:

TITLE: OTHER ADMINISTRATION RECORDS DEPT: NUCLEAR REGULATORY COMM. AMEREN/UE LOCATION: USNRC - WASH DC CALLAWAY PLANT TRANSMITTAL DATE: 20030428 P.O. BOX 620 FULTON, MO 65251 TRAN DOC RET ALT ALT CODE TYPE DOCUMENT NUMBER REV REV MED COPY MED COPY AFFECTED DOCUMENT R PROC EIP-ZZ-AO001 006 005 C 1 A PROC EIP-ZZ-AO001 APP1 000 C 1 ACKNOWLEDGED BY: DATE:

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EIP-ZZ-A0001 Revision 006 November 27, 2002 CALLAWAY PLANT EMERGENCY PLAN IMPLEMENTING PROCEDURE EIP-ZZ-A000 1 EMERGENCY RESPONSE ORGANIZATION RESPONSIBLE DEPARTMENT Emereencv Preparedness PROCEDURE OWNER D.R. Lewis WRITTEN BY D. R. Lewis PREPARED BY D. R. Lewis APPROVED BY APR 2 8 2003 DATE ISSUED L-; '2 This procedure contains the following:

Pages 1 through 8 Attachments 1 through 1 Tables through Figures through Appendices 1 through 1 Checkoff Lists through This procedure has checkoff list(s) maintained in the mainframe computer.

Conversion of commitments to TRS reference/hidden text completed by Revision Number:

Non-T/S Commitments 003

EIP-ZZ-A0001 Rev. 006 TABLE OF CONTENTS Section Page Number 1 PURPOSE AND SCOPE 1 2 DEFINITIONS 1 3 RESPONSIBILITIES 2 4 PROCEDURE 6 5 REFERENCES 8 6 RECORDS 8 Attachment 1 Emergency Response Organization Maintenance Form, 1 Page CA-#2448 Appendix 1 Departmental/ERO Position Ownership Listing 2 Pages EIP-ZZ-A000 1 Rev. 006 EMERGENCY RESPONSE ORGANIZATION I PURPOSE AND SCOPE 1.1 This procedure defines the activities necessary to maintain the Emergency Response Organization (ERO). Additionally it identifies the expectations of Callaway Plant personnel to support the adequate staffing of the ERO.

2 DEFINITIONS 2.1 Emergency Response Organization (ERO) Position Owner -

Department Head or individual selected by the Dept Head to be responsible for identifying individuals to be trained, qualified and staff the (ERO) positions for which the department is responsible.

2.2 Emergency Response Personnel - Personnel designated, trained, qualified, and assigned to fill specific Emergency Response Organization (ERO) positions. They staff the Emergency Response Facilities to make them capable of fulfilling all intended emergency functions. Emergency Response Personnel may be duty responders, non-duty responders or as needed responders.

2.3 "As Needed" Personnel - Some Emergency Response Personnel are identified as "as needed" on Table 5 of the Radiological Emergency Response Plan (R-ERP). "As Needed" responders are notified to respond by manual callout as requested by their respective coordinator or supervisor.

2.4 Duty Responders - Emergency Response Personnel are assigned for rotating on-call coverage. They are scheduled for duty around the clock to ensure adequate response during off normal working hours. When on duty, they remain fit for duty, maintain their pager within hearing distance, and remain within the identified response time goal from their Emergency Response Facility.

In the event of an actual emergency, Duty Responders that are not on duty, but fit for duty and able to respond are also required to respond as Non Duty Responders.

2.5 Non-Dutv Responders - Emergency Response Personnel that are not on a duty schedule but are expected to respond at all times to emergency or drill pages, if fit-for-duty, and within the response goal times. These are also referred to "pool" positions.

EIP-ZZ-AOOO1 Rev. 006 2.6 Rapid Responders - Pre-designated Duty Responders assigned to positions to relieve the On-shift personnel of emergency functions not directly related to operation of the Plant.

2.7 Emergency Response Organization - An organization that has been established to provide managerial, technical and logistical support in the event of a radiological emergency declaration at the Callaway Plant. This organization is structured to provide control and coordination of on-site response, coordination of off-site response and dissemination of information to the public.

2.8 Emergency Response Organization Staffing Levels - The desired or optimum staffing level for the Emergency Response Organization is to maintain six (6) individuals qualified in each emergency response position identified in the RERP, chapter 5.

The minimum acceptable staffing level is three (3) qualified individuals per position.

2.9 Mobilization - The process of staffing the Emergency Response Facilities with the Emergency Response Organization. This process is initiated by announcements over Plant Gai-tronics System and activation of the Cellular Paging System.

3 RESPONSIBILITIES 3.1 Emer2ency Preparedness (EP) Dept. - Emergency Preparedness is responsible for:

3.1.1 Assisting the Department Heads or ERO Position Owners in maintaining the optimum staffing level of the ERO. This will include as a minimum, a periodic review in the last quarter of each year.

3.1.2 Coordinating with Operations, Training, and the Training Simulator Group at the end of each calendar year, to develop the drill schedule for the upcoming year and publish it. (Some drills are required to be unannounced.)

3.1.3 Developing, controlling and evaluating drills for the ERO. Other ERO members may assist in this function as requested by EP.

3.2 ERO Position Owner - This responsibility may be maintained by the Department Head of the department that "owns" the ERO position or may be delegated to a designee. The responsibility of ERO position owner is as follows:

EIP-ZZ-A0001 Rev. 006 3.2.1 Designate individuals to fill the respective ERO position(s) identified in Appendix 1. Staffing levels for the ERO positions are included in section 2.8 of this procedure. This includes filling any position vacancies due to transfers, rotations, retirements, or terminations.

3.2.2 Ensure personnel in the respective ERO positions are aware of their ERO position designation and that they maintain their ERO qualifications.

3.2.3 Coordinate with Emergency Preparedness and identify who will be participating in drills and Exercises as participants and as controllers.

3.2.4 Inform Emergency Preparedness clerk when personnel have been designated to the ERO position and when personnel will be removed from the ERO position.

3.3 ERO Team Owners - These are the Emergency Coordinators (ECs) for the TSC responders or Recovery Managers (RMs) for the EOF and JPIC responders. They have responsibility for:

• The performance of their team.

• Coordination with the ERO Position Owner to review any changes to responders assigned to their team.

3.4 Superintendent Protective Services - The Superintendent of Protective Services or his designee has the responsibility to:

• monitor the ERO staffing levels periodically,

• have specific ERO codes assigned to the selected responders,

• verify the training requirements identified in EIP-ZZ-A0066, RERP Training Program, have been completed prior to assigning the individual to an active responder position in the ERO,

• approve revisions to Appendix 1.

NOTE: Complete qualification requirements for individuals being assigned to the ERO, will be verified prior to assignment to an ERO position and assigning an ERO code.

3.5 Emergency Preparedness Clerk - When directed, the EP Clerk or designee will assign the appropriate ERO code in the ERO and Personnel databases. The clerk or designee will also arrange for the assignment of an ERO pager for the new responder.

EIP-ZZ-A0001 Rev. 006 3.6 Emergency Response Organization (ERO) Members -

Members have the following specific responsibilities:

3.6.1 Maintaining qualifications and requalifications as per EIP-ZZ-A0066.

3.6.2 Being aware, that if declared pregnant, they should not respond to any declared emergency and that their ERO code will be inactivated. (CARS 200000370) 3.6.3 Being aware that if their TLD is taken due to medical procedures, they should not respond to any On-site Emergency Response Facility, including the EOF, until their TLD is returned.

JPIC ERO members, except for the Technical Representatives in the EOF, should still respond even if their TLD has been taken.

(CARS 200105018) 3.6.4 Participating in required tests, drills, and exercises.

NOTE: When paged by the Plant for an Emergency, instructions are displayed on the pager. Any Group Pages that do not display Emergency Response Organization instructions should be disregarded. (CARS 199802824) 3.6.4.1 The minimum response for a TEST is a phone call to the emergency Audix.

3.6.4.2 A DRILL requires that ERO personnel follow the instructions on the ERO pager. These may include augmentation call-out drills which may require a call to the emergency Audix or may require response to the Emergency Response Facility for team drills and expanded Rapid Responder drills.

3.6.4.3 An EMERGENCY requires the same response as a DRILL.

NOTE: If an ACTUAL Plant Emergency message is received, all ERO members that are fit for duty should respond.

3.6.5 Apply an ERO sticker to driver license and get a new sticker if license is renewed.

3.6.6 Duty Responders (when on duty):

EIP-ZZ-AOOO1 Rev. 006 3.6.6.1 Wear or maintain assigned pager within hearing range at all times.

3.6.6.2 Maintain the duty cellular phone (if assigned) available for use at all times.

3.6.6.3 Remain "fit for duty" as specified in Callaway Plant Policies and Procedures.

3.6.6.4 Maintain ability to respond to their respective Emergency Response Facility within their response time goal, as specified in the RERP.

3.6.6.5 Respond to paging instructions safely and immediately.

3.6.6.6 Ensure duty exchange and turnover is verbal.

3.6.6.7 Notify Emergency Preparedness of previously arranged trades involving one day or greater so the duty schedule can be updated.

3.6.6.8 Rapid Responders responding to the EOF should be in possession of a key to the EOF to allow quick access.

3.6.6.9 Recovery Managers/Company Spokespersons, Technical Assessment Coordinators, Off-site Liaison Coordinators/EOF Communicators, and Dose Assessment Coordinators have Rapid Responder duty responsibilities as well as other Emergency Response Organization positions, and should respond to all emergency pages if fit for duty, even if not on duty.

3.6.6.9.1 All Spokespersons that are not Recovery Managers report to the JPIC. All other Recovery Managers report to the EOF. The JPIC has a 2-hour activation commitment; this would allow time for a Recovery Manager to report to the JPIC from the EOF in the event a Spokesperson had not reported for duty.

3.6.7 Responsibilities of Non-Duty Responders:

NOTE: Non-Duty Section Responders are considered emergency responders at all times. Exceptions are when the responder is not fit for duty, sick, on vacation, or out of the response area.

3.6.7.1 Non-Duty Section Responder (all Pool Positions) are expected to maintain assigned pager within hearing range at all times.

3.6.7.2 Follow the instruction displayed on the pager in an immediate and safe manner.

EIP-ZZ-A0001 Rev. 006 4 PROCEDURE 4.1 Emergency Response Organization (ERO)

Mobilized at the ALERT or higher emergency classification or when deemed necessary by the Shift Supervisor. The ERO augments the on-shift emergency organization and consists of the Rapid Responders and Designated Emergency Response Personnel.

4.1.1 Normal Hours. Typically during normal working hours, Monday through Friday except for holidays, assigned members of the ERO are expected to man their respective facilities within a goal of 15 minutes from the time of declaration and be ready to assume peripheral duties from the Control Room within 30 minutes.

4.1.2 Off-Nonnal Hours. Assigned members of the ERO are expected to respond to the appropriate Emergency Response Facility within a goal of 75 minutes or less of the ALERT Emergency Declaration or decision to callout the ERO. The goal is to relieve the Control Room of the peripheral duties within 90 minutes or less of the declaration during off-normal hours.

4.2 Maintaining the Emergjency Response Organization 4.2.1 Adding ERO Designations and Deleting ERO Designations 4.2.1.1 To add a person to the ERO or to remove a person from the ERO, the ERO Position Owner MUST use Form CA-#2448, Attachment 1.

4.2.2 ERO Staffing and Scheduling 4.2.2.1 Appendix 1 lists the ERO positions and the associated departments responsible for designating the personnel for the various positions.

4.2.2.2 The ERO Position Owners should be aware of the training qualification dates for the designated ERO personnel, the schedule of RERP training and retraining. The drill schedule is available on the EP Web Page.

4.2.2.3 RERP Retraining is scheduled annually and the ERO Position Owner should coordinate the needed ERO retraining and the training schedule to maintain the desired staffing levels for the position.

EIP-ZZ-A0001 Rev. 006 4.2.2.4 ERO Positions filled by Duty Responders will be assigned to a team by the ERO Position Owner and coordinated with the team leader.

4.2.2.5 ERO Positions filled by non-Duty Response personnel (Pool Positions) will be required to attend the annual retraining as scheduled and participate in drills as identified by the ERO Position Owner.

4.2.2.6 If an assigned ERO member is promoted, transfers between departments, or rotates to a position that does not fill an ERO position, the assigned ERO member is expected to maintain qualifications for the position until a replacement is designated and the ERO Position Owner and Team Leader agree to release the departing member and have the ERO code inactivated.

It is recommended that ERO Position Owners have an additional person or two designated for the Emergency Response Positions for which their departments are responsible. These designated personnel should be trained and prepared to be assigned to an ERO position with minimal or no preparation in the event of transfer, promotion, or departure of assigned ERO Personnel.

4.2.3 ERO Drill Participation 4.2.3.1 EP will publish the schedule of drills shortly after the start of each year.

4.2.3.2 The ERO Position Owner must ensure that the team members (Duty Responders) are scheduled for the team drills. The non-Duty Responders (Pool Positions) MUST be scheduled to provide adequate support for the ERO and the drill schedule.

Individual changes to the scheduled drill participation will be coordinated through the ERO Position Owner and Emergency Preparedness (EP).

4.2.4 Qualification Tracking 4.2.4.1 EP publishes and distributes the Emergency Telephone Directory per the Surveillance program. This is a listing of all qualified personnel assigned to specific ERO Positions at the time of the printing.

4.2.4.2 Training and EP can provide additional reports showing designated personnel and the status of their qualifications.

EIP-ZZ-A0001 Rev. 006 4.2.4.3 EP will review the staffing levels and contact the respective Department Heads or their designee if the number of qualified responders assigned to the specific ERO positions is below the optimum staffing level. This will ensure that Department Heads and ERO Position Owners are aware of position staffing levels.

5 REFERENCES 5.1 10CFR26, Fitness for Duty 5.2 10CFR50.47, Emergency Plans 5.3 10CFR50 Appendix E, Emergency Planning and Preparedness for Production and Utilization 5.4 Callaway Plant Radiological Emergency Response Plan (RERP) 5.5 NRC Reg Guide 1.101, Emergency Planning and Preparedness for Nuclear Power Reactors 5.6 NUREG 0654/FEMA-REP-01, Revision 1, November 1980 5.7 APA-ZZ-00902, Employee Personnel Changes, Termination, and/or Access Withdrawal 5.8 EIP-ZZ-A0066, RERP Training Program 6 RECORDS 6.1 Q. A. Records None 6.2 Commercial Records 6.2.1 Emergency Response Organization Maintenance Form, CA-#2448 (File Number K250.0010)

EIP-ZZ-AO00 1 Rev. 006 EMERGENCY RESPONSE ORGANIZATION ERO POSITION MAINTENANCE FORM Name of person to be added/removed from ERO PIN Number ERO Position

/ When ERO ADDITION Complete - To be completed by the ERO Position Owtner LI 1. Does the individual have color vision impairment? El Yes [1 No NOTE: If color vision impairment is identified by the individual, Fitness for Duty Nurses will evaluate to determine if the impairment would prevent the individual from performing Emergency Response Organization duties. (CARS 199700904)

F1 2. ERO Responsibilities (Section 3.6) have been discussed with the new ERO member.

El 3. Initial Training/Retraining has been scheduled for the new ERO member and the new ERO member is aware of the scheduled training.

4. Drill observation or Facility Walk-Through scheduled with a qualified individual (Qualified ERO member, Training Department, or Emergency Preparedness). (CARS 199803843) (May be N/A if experience warrants).

Li 5. Team Leader accepts this person to fill the ERO position. (Emergency Coordinator for TSC positions and Recovery Manager for EOF positions.) Discussed with EC or RM.

on Name Date El 6. ERO member qualified for the position in accordance with EIP-ZZ-A0066.

- To be comtpleted by the person int thte ew ERO Position 13 1. Obtain and Apply responder sticker from EP clerk and apply to driver license. Provide form to EP Clerk.

- To be completed by the Emergency PreparednessClerk 1 1. Pager Assigned. Number E] 2. ERO Listing updated on the EP Intranet Page and Personnel Database. (ERO code is "Active Status")

/ When ERO DELETION Complete - To be completed by the ERO Position Oivner 13 1. Arrangements have been made to ensure duty section is staffed until a permanent replacement has been identified, trained, and qualified.

13 2. Replacement ERO member has been identified and a CA # 2448 has been initiated for replacement.

LI 3. ERO member advised not to respond as an ERO member, unless reinstated.

- To be completed by the Emergency PreparednessClerk 13 1. ERO Code removed from Personnel Database and ERO member name updated on the EP Web Site 13 2. Pager and/or cellular telephone returned to EP Clerk.

Page 1 of 1 Attachment 1 CA-#2448

EIP-ZZ-AO001 April 25, 2003 Departmental/ERO Position Ownership Listing Responsible Department and ERO Position Owner Emergency Response Position Manager Callaway Plant Duty (1) Emergency Coordinator OOEC Warren Witt Training Department Duty (1) TSC Communicator (ENS) OENC Bob Barton Training Department Duty (1) CR/TSC Liaison OCTL Bob Barton Systems Engineering Duty (1) Technical Assessment Coordinator OTAC Steve Reed Systems Engineering Pool (1) TSC Lead Engineer (OTLE)

Steve Reed Systems Engineering Pool (3) Engineering Statusboard/Logkeepers (OESS)

Steve Reed Systems Engineering Pool (1) Mechanical Engineer (OEMS)

Steve Reed .-

Systems Engineering Pool (1) Electrical Engineer (OEES)

Steve Reed .

Systems Engineering Pool(1) Reactor/Nuclear Engineer (OERS)

Steve Reed Systems Engineering Pool (1) I&C Engineer (OEIS)

Steve Reed Chemistry Duty (1) Chemistry Coordinator (OCHC)

Jim Small Health Physics Duty (1) Health Physics Coordinator (OHPC) WIE Bob Farnam __, /

Security Duty (1) Security Coordinator (OOSC) STJ'b Mark Dunbar X , R Administration Duty (1) Admin.Coordinator (OOAC) i Dick Rist i Administration Pool (As Clerical Support Staff (OCSC)

Dick Rist needed)

Operations Duty (1) Operations Support Coordinator (000O Steve Sampson Materials Pool (1) Stores Personnel (OOSP)

Jesse Jones Work Control Mechanical Pool (1) E-Team Coordinator - Mechanical (OETM)

John Patterson Work Control Electrical Pool (1) E-Team Coordinator - Electrical (OETE)

Dave Neterer V. P. Nuclear Duty (1) Recovery Manager (CORM)

Ron Affolter Training uty (1) Off Site Liaison/EOF Communicator Bob Rehmeier (COLC/COEC)

Page I of 2 Appendix 1

I I EIP-ZZ-AO001 April 25, 2003 Responsible Department and ERO Position Owner Emergency Response Position Training Duty (1) EOF Communicator (COEC)

Bob Barton Health Physics Duty (1) Dose Assessment Coordinator (CDAC)

Bob Farnam Pool (1)

Health Physics TSC Pool RIC Support Personnel - Dose Assess Staff Bob Farnam (2) (CDAS) esign Engineering ool 1&1 rotective Measures Coordinator/ Plant Steve Reed Assessment Coordinator (CPMC/CPAC)

Design Engineering Pool (2) Plant Assessment Staff (CPAS)

Steve Reed Materials Engineering Pool (1) Logistics Support Coordinator (CLSC)

Dan Stepanovic Materials Engineering Pool (2) Logistic Support Staff (CLSS)

Dan Stepanovic Administration Pool (As Clerical Support Staff (OCSS)

Dick Rist needed)

V.P. Nuclear Pool (1) Company Spokesperson (CSP)

Ron Affolter Protective Services Duty (1) Tech Rep (JPIC) (CJTR-)

Dale Lewis in JPIC Protective Services Duty (1) Tech Rep (EOF) (CJTR)

Dale Lewis in EOF Protective Services TBD Tech Reps (County EOC, 4 Locations)

Dale Lewis Personnel Duty (1) JPIC Coordinator (CPJC)

John Neudecker Personnel Duty (1) JPIC Editor (CPJE)

John Neudecker Supt. Performance Improvement Duty (1) JPIC Administrator (CPJA)

Vein McGAffic Manager Quality Assurance Duty (1) JPIC Media Host (CPJH)

Chuck Slizewski I (N) Numbers in parenthesis are the number of responders typically needed to respond for that position Approved: Date: l -_ CD 3 Supt Protecti erces Page 2 of 2 Appendix 1