ML23131A387

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EIP-ZZ-PRO2O Minor Revision 54, Activation and Operation of the Joint Information Center
ML23131A387
Person / Time
Site: Callaway Ameren icon.png
Issue date: 04/26/2023
From:
Ameren Missouri
To:
Office of Nuclear Reactor Regulation, Document Control Desk
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ML23131A386 List:
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EIP-ZZ-PRO2O, Rev 54
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.*,SSOUj, Callaway Enerj CL1.itCr EIP-ZZ-PRO2O ACTIVATION AND OPERATION OF THE JOINT INFORMATION CENTER MINOR Revision 054 Page 1 of45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 ACTIVATION AND OPERATION OF THE JOINT INFORMATION CENTER TABLE OF CONTENTS Section Page Number 1.0 PURPOSE ...................................................................................................................................... 4 2.0 SCOPE ........................................................................................................................................... 4 3.0 RESPONSIBILITIES .................................................................................................................... 4 3.1. Company Spokesperson ....................................................................................................... 4 3.2. JIC Technical Representative ............................................................................................... 4 3.3. EOF Technical Representative and Rumor Control .............................................................. 4 3.4. JIC Coordinator ................................................................................................................... 5 3.5. JIC Administrator ................................................................................................................ 5 3.6. JIC Editor ............................................................................................................................ 5 3.7. JIC Media Host .................................................................................................................... 5 4.0 PREREQUISITES ......................................................................................................................... 5 5.0 PROCEDURE INSTRUCTIONS ................................................................................................. 6 5.1. JIC Activation ...................................................................................................................... 6 5.2. JIC Operation....................................................................................................................... 6 5.3. Deactivation ......................................................................................................................... 6

6.0 REFERENCES

.............................................................................................................................. 7 6.1. Implementing ....................................................................................................................... 7 6.2. Developmental ..................................................................................................................... 7 7.0 RECORDS ..................................................................................................................................... 7 7.1. QA Records ......................................................................................................................... 7 7.2. Commercial Records ............................................................................................................ 7 8.0 DEFINITIONS .............................................................................................................................. 7 9.0

SUMMARY

OF CHANGES ......................................................................................................... 7 ATTACHMENT 1, JIC Company Spokesperson Checklist........................................................................ 9 ATTACHMENT 2, JIC Coordinator Checklist ........................................................................................ 14 ATTACHMENT 3, JIC Administrator Checklist ..................................................................................... 21 ATTACHMENT 4, JIC Editor Checklist ................................................................................................. 27 ATTACHMENT 5, JIC Media Host Checklist ......................................................................................... 32 ATTACHMENT 6, JIC Technical Representative Checklist .................................................................... 35 Page 2 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 ACTIVATION AND OPERATION OF THE JOINT INFORMATION CENTER TABLE OF CONTENTS Section Page Number ATTACHMENT 7, EOF Technical Representative EOF Checklist.......................................................... 38 ATTACHMENT 8, EOF Technical Representative County Checklist...................................................... 40 ATTACHMENT 9, EOF Technical Representative Rumor Control Checklist.......................................... 43 Page 3 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 ACTIVATION AND OPERATION OF THE JOINT INFORMATION CENTER 1.0 PURPOSE This procedure establishes duties and responsibilities for the Joint Information Group.

2.0 SCOPE This procedure provides guidance and checklists for personnel assigned Emergency Response Organization duties for Joint Information Center (JIC).

3.0 RESPONSIBILITIES 3.1. Company Spokesperson

  • Provides the Callaway Plant official response during news conferences and media events.
  • Approves the companys emergency related information for release to the media.
  • Coordinates with the Recovery Manager (RM) and Emergency Coordinator (EC) to access information pertaining to the emergency.

3.2. JIC Technical Representative

  • Reports to the Company Spokesperson.
  • Provides technical information to the JIC Editor and Company Spokesperson.
  • Provides technical information during media briefings.

NOTE The first EOF Technical Representative - Rumor Control responder is the designated lead. The lead position may be turned over to another qualified individual.

3.3. EOF Technical Representative and Rumor Control 3.3.1. Responds to the Emergency Operations Facility (EOF) and is assigned to the EOF, an Emergency Planning Zone (EPZ) County, or Rumor Control (at the JIC) and coordinates assignments with the Off Site Liaison Coordinator (OSL).

Page 4 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 3.3.2. The Lead EOF Technical Representative - Rumor Control:

  • Coordinates the efforts of the other Rumor Control Technical Representatives
  • Provides the JIC Coordinator with a summary of the public interest for consideration as information for the media
  • Keeps Company Spokesperson apprised of rumors 3.3.3. EOF Technical Representatives assigned to the EOF provide information to the JIC via the JIC Technical Representative.

3.3.4. EOF Technical Representatives assigned to County Emergency Operations Centers (EOCs) provide technical information to the County Emergency Management Director (EMD).

3.4. JIC Coordinator

  • Reports to the Company Spokesperson
  • Coordinates the release of emergency information at JIC
  • Supports the Company Spokesperson for media presentations
  • Interfaces with the State Emergency Management Agency (SEMA), Rumor Control, and Corporate Communications 3.5. JIC Administrator
  • Reports to the JIC Coordinator
  • Assists in equipment set up and administrative duties for JIC 3.6. JIC Editor
  • Reports to the JIC Coordinator
  • Provides the written information to be released 3.7. JIC Media Host
  • Reports to the JIC Administrator
  • Provides accommodations and support to the media 4.0 PREREQUISITES None

-END OF SECTION-Page 5 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 5.0 PROCEDURE INSTRUCTIONS 5.1. JIC Activation 5.1.1. RESPOND to support an activation goal for JIC of approximately 2 hours2.314815e-5 days <br />5.555556e-4 hours <br />3.306878e-6 weeks <br />7.61e-7 months <br />.

5.1.2. OBTAIN respective emergency packets for assigned position.

5.1.3. INITIATE Position Checklist.

5.1.4. At the direction of SEMA, OPEN the JIC Auditorium to the media.

5.2. JIC Operation 5.2.1. Company Spokesperson - PERFORM responsibilities of Attachment 1, JIC Company Spokesperson Checklist.

5.2.2. JIC Coordinator - PERFORM responsibilities of Attachment 2, JIC Coordinator Checklist.

5.2.3. JIC Administrator - PERFORM responsibilities of Attachment 3, JIC Administrator Checklist.

5.2.4. JIC Editor - PERFORM responsibilities of Attachment 4, JIC Editor Checklist.

5.2.5. JIC Media Host - Perform responsibilities of Attachment 5, JIC Media Host Checklist.

5.2.6. JIC Technical Representative - PERFORM responsibilities of Attachment 6, JIC Technical Representative Checklist.

5.2.7. EOF Technical Representative and Rumor Control - PERFORM duties as assigned:

  • Attachment 7, EOF Technical Representative Checklist - EOF
  • Attachment 8, EOF Technical Representative Checklist - County
  • Attachment 9, EOF Technical Representative Checklist - Rumor Control 5.3. Deactivation 5.3.1. WHEN media interest declines and SEMA decides to close JIC, the JIC Coordinator COMPLETE the termination portion of the position's checklist.

-END OF SECTION-Page 6 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054

6.0 REFERENCES

6.1. Implementing None 6.2. Developmental 6.2.1. Callaway Plant Radiological Emergency Response Plan (RERP) 6.2.2. 10CFR50 Appendix E section IV (e) 6.2.3. NUREG 0696, Functional Criteria for Emergency Response Facilities, Final Report 7.0 RECORDS NOTE All Facility Logs, office memos, notification forms and news releases should be attached to the JIC Activation Checklist and forwarded to the EP Group.

7.1. QA Records The attachments to this procedure when completed are filed as QA Records with the drill/exercise packet.

7.2. Commercial Records None 8.0 DEFINITIONS None 9.0

SUMMARY

OF CHANGES Page 7 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Section or Step Page(s) Description Number 14 Initiation, Step 6 Added new step 6 which states "INFORM SEMA personnel (Deputy Operations Chief and Public Information Officer (PIO) that Ameren Missouri JIC work area is activated. RECORD time_____________ to align with Attachment 1, Initiation, step 5. CR 202302773 17 News Added "and ENSURE delivery of the Site Area Emergency and General Releases, Emergency news releases for both Ameren and SEMA go to the Media Host at the same time" to step 4(b) to align with directions in Attachment 3, step 4 (b)

Operations, step 2 CR 202302773 18 News Added (a) to step 8 to read "OBTAIN printed copies of the Ameren Social Conferences, Media messages from JIC Administrator" to ensure alignment with Attachment 3, Operations, step 3 CR 202302773 step 8 (a) 18 News Added wording to (b) to read "DISCUSS these messages with the Conferences, Company Spokesperson to ensure alignment. DISCUSS rumors (trends) with the Company Spokesperson and COVER them in subsequent news step 8 (b) releases and news conferences if warranted. CR 202302773 30 Situation Report, Added new step 3 to read "INCLUDE event summary information in the step 3 "Summary" section of the Situation Report using description from Ameren Social Media messages related to the classifications/event" to provide additional guidance when providing summary information for the Situation Report. CR 202302773 35 Operations, step 1 Deleted "Editor" from step 1 so it now reads " OBTAIN personnel/plant status information from the EOF Tech Rep using the Key Questions List and PROVIDE information to Spokesperson to include:" as Spokesperson relays information to Editor separately. CR 202302773 40 Initiation, step 4 Updated new phone number for EOF Tech Rep so step 4 now reads "

ENSURE you have the correct phone number for the EOF Technical Representative - EOF by calling the EOF Technical Representative - EOF (573-676-4917) CR 202302773 44 Operations, step 5 Added "(provide printed copies to the JIC Administrator for distribution)"

so that step 5 now reads "Periodically PROVIDE the JIC Coordinator/Company Spokesperson with a summary of the public interest/rumors for consideration as information for the media including printed copies of all Ameren social media messages (provide printed copies to the JIC Administrator for distribution)" to align with Attachment 3, Operations, step 3. CR 202302773 Page 8 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 1 JIC Company Spokesperson Checklist Sheet 1 of 5 Name/PIN_______________________________________ Date: ____________ Time: ___________

INITIATION

1. SIGN IN on the JIC Emergency Response Organization sign in board with name and badge number.
2. OBTAIN Spokesperson package and PUT ON position vest.

NOTE Ensure data, handwriting or any other record information is NOT recorded near the edge of the paper to leave enough room to allow adequate scanning. Recommend at least a 1/4 inch margin from the edge of the page (per APA-ZZ-00220 Records Management).

3. INITIATE Facility Log Sheet.

NOTE For Callaway Radiological Emergency Response Plan (RERP) purposes, the Ameren Missouri JIC is considered "activated" when responders are ready to fill their roles.

4. When informed by JIC Coordinator that all Ameren Missouri JIC positions are filled and responders are ready to fill their roles, ANNOUNCE to personnel that the Ameren Missouri JIC is activated.

RECORD time_____________

5. REQUEST JIC Coordinator INFORM SEMA personnel (Deputy Operations Chief and Public Information Officer (PIO) that Ameren Missouri JIC work area is activated. RECORD time_____________
6. CONTACT Recovery Manager (573-676-4910 or 573-676-4916) and inform them the JIC is activated. In the event land line phones are unavailable, the EOF can be contacted using the BURS radio in the Watch Center. RECORD time: _____________
7. DIRECT JIC Coordinator to authorize JIC Editor to issue Ameren Missouri JIC activation news release using the ALERT/JIC Activation news release template. RECORD time_____________

Page 9 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 1 (Cont'd.)

JIC Company Spokesperson Checklist Sheet 2 of 5

8. INTRODUCE yourself as the Ameren Company Spokesperson to the:
a. SEMA Deputy Operations Chief _______________________________________________
b. SEMA Spokesperson ________________________________________________________
c. SEMA Moderator ___________________________________________________________
9. BRIEF the JIC staff on plant conditions, response actions and priorities (white boards on the wall in the northwest corner of the JIC are available for tracking these items if needed).
10. PROVIDE a Command and Control Brief to include expectations on the following:
  • Safety/Human Performance (HUP) concerns. Proper use of HUP tools.
  • Proper 2/3-way communications.
  • Proper log-keeping.
  • Following their checklist.
  • Giving undivided attention to facility announcements.
  • Direct JIC staff on how to handle incoming phone calls during a brief. One option would be to take the call, the other would be to answer and state, We are in a brief, please hold.

Option will be per the Company Spokespersons discretion.

  • Keeping the Spokesperson informed of all issues and events.
  • IF JIC is activated due to a Drill, REMIND personnel to Use "This is a Drill" when communicating outside of the facility.
  • Remind JIC staff to use the facility clock time for logging JIC events.
  • Any other guidance you feel needs to be reinforced.
  • RECORD time_____________
11. DETERMINE the need for additional staff with JIC Administrator.
12. IDENTIFY personnel that will provide 24-hour coverage. RECORD time___________
13. After the auditorium is opened by SEMA Operations Officer, COORDINATE with JIC Coordinator, and SEMA Spokesperson to determine times for news conferences. RECORD time_____________

-END OF SECTION-Page 10 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 1 (Cont'd.)

JIC Company Spokesperson Checklist Sheet 3 of 5 OPERATIONS Steps in this Section should be frequently reviewed.

1. BRIEF JIC staff on plant conditions, response actions, and priorities as new plant information is received. EMPHASIZE need for 2- and 3-way communications and need to provide undivided attention when briefings are held. RECORD times_______________________________________

NOTE If the event involves hostile action or is security related and an Incident Command Post (ICP) is set up, ENSURE that all news releases are vetted by the Incident Commander/Law Enforcement personnel prior to issue.

2. BEFORE dissemination to the media/public, APPROVE all Ameren Missouris news releases.

ENSURE any technical information is clear for public understanding and no acronyms are used.

SEND to missouricommunications@ameren.com. IF Missouri Communications does NOT respond within 30 minutes, the Company Spokesperson has authority to issue news release.

3. REVIEW Situation Report which provides event updates to Crisis Management's Watch Center (the JIC Coordinator and JIC Editor work together to generate the Situation Report).
4. BRIEF the JIC Tech Rep or JIC Coordinator to assume responsibilities on the floor during news conferences (JIC Tech Rep is the primary, JIC Coordinator the backup).
5. BRIEF the JIC Administrator to have Admin Clerk answer Company Spokespersons phone during news conferences.
6. ENSURE cellular phone is removed before attending news conferences.
7. DEVELOP initial caring statement. (Its not what you say so much as how you say it.)
8. DETERMINE most important/recent information to use for opening statement at news conferences.

(Items to think about include welfare of the public and plant staff, current radiation levels, plant conditions and what is being done to mitigate the problem.) If this is a subsequent news conference, be sure to provide a brief summary of earlier events following the opening statement.

9. USE appropriate message map to help organize your message and respond to media questions.
10. REVIEW possible key questions list provided in Company Spokesperson packet prior to news conferences.

Page 11 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 1 (Cont'd.)

JIC Company Spokesperson Checklist Sheet 4 of 5

11. WORK closely with the JIC Tech Rep to get information from the EOF Tech Rep on radiation doses, plant conditions, condition of workers, response actions etc.
12. ADDRESS any identified plant-related rumors in the next news conference.
13. REFRAIN from using acronyms, jargon, or abbreviations. The less technical the better.
14. ENSURE Company Spokesperson removes Callaway badge lanyard prior to participating in news conferences.
15. MEET with SEMA Spokesperson and SEMA Moderator for pre-job brief prior to news conference and COORDINATE Spokespersons response to questions with SEMA Spokesperson. SEMA Spokesperson should make the first opening statement to discuss protective actions/public health and welfare items. Ameren/Callaway Company Spokesperson should follow with caring statement/plant status report. RECORD time_______________
16. IF new information becomes available during news conferences that impacts the safety/health of the public, JIC Coordinator will INSTRUCT JIC Administrator to contact JIC Media Host to inform moderator to end news conference. CSP will be provided new information for next news conference.

-END OF SECTION-TURNOVER

1. BRIEF oncoming Spokesperson on JIC and media status.
2. REVIEW logs and previous news releases/media advisories with oncoming Spokesperson.
3. INTRODUCE oncoming Spokesperson to JIC Staff, SEMA, and FEMA PIOs; and the NRC and FEMA Spokespersons.
4. ANNOUNCE turnover to the JIC.
5. LOG turnover.

-END OF SECTION-Page 12 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 1 (Cont'd.)

JIC Company Spokesperson Checklist Sheet 5 of 5 TERMINATION AND SHUTDOWN

1. ENSURE operations are shutdown OR transferred to Corporate Communications.
2. DIRECT staff to restore facility.
3. GIVE logs, checklists and important documentation to JIC Administrator.
4. INFORM SEMA that JIC Staff is leaving facility.

-END OF SECTION-Page 13 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 2 JIC Coordinator Checklist Sheet 1 of 7 Name/PIN_______________________________________ Date: ____________ Time: ___________

INITIATION

1. SIGN IN on the JIC Emergency Response Organization sign in board with name and badge number.
2. OBTAIN JIC Coordinator package and PUT ON position vest.

NOTE Ensure data, handwriting or any other record information is NOT recorded near the edge of the paper to leave enough room to allow adequate scanning. Recommend at least a 1/4 inch margin from the edge of the page (per APA-ZZ-00220 Records Management)

3. INITIATE Facility Log Sheet.
4. DETERMINE that JIC Administrator has verified all JIC positions are filled.

RECORD time: ____________

NOTE For Callaway Radiological Emergency Response Plan (RERP) purposes, the Ameren Missouri JIC is considered "activated" when responders are ready to fill their roles.

5. REPORT JIC as activated to Company Spokesperson once responders are ready to fill their roles.

RECORD time____________

6. INFORM SEMA personnel (Deputy Operations Chief and Public Information Officer (PIO) that Ameren Missouri JIC work area is activated. RECORD time_____________
7. CONTACT Off-Site Liaison Coordinator in EOF (573-676-4864) and inform of JIC activation (In the event land line phones are unavailable, the EOF can be contacted using the BURS radio in the Watch Center). RECORD time EOF Off-Site Liaison Coordinator contacted: ________________________
8. OBTAIN SEMA concurrence to issue Ameren Missouri JIC Activation news release. DIRECT the JIC Editor to issue JIC Media Advisory (facility activation) news release using the ALERT/JIC Activation news release template. RECORD time_____________

Page 14 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 2 (Cont'd.)

JIC Coordinator Checklist Sheet 2 of 7

9. INTRODUCE yourself as Ameren Missouri JIC Coordinator and Callaway Energy Center contact to the following:
  • SEMA Public Information Officer (PIO)_________________________________________
  • SEMA Deputy Operations Chief_______________________________________________
  • SEMA Governors Authorized Representative (GAR)______________________________
  • SEMA Spokesperson________________________________________________________
  • SEMA Moderator___________________________________________________________
  • SEMA Watch Center Liaison (responsible for bringing Event Notification System messages from Watch Center)
  • IF present, NRC Public Information Officer and FEMA Public Information Officer
10. INTRODUCE the JIC Administrator to the following:
  • SEMA Moderator____________________________________________________________
  • SEMA Watch Center Liaison (responsible for bringing Event Notification System messages from Watch Center)
11. IF at an Alert level or higher, ENSURE JIC Editor prepares and sends a Situation Report to the Ameren Watch Center (see guidance under SITUATION REPORT in Operations section).

RECORD time______________

Page 15 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 2 (Cont'd.)

JIC Coordinator Checklist Sheet 3 of 7

12. CONTACT Missouri Communications 24/7 concerning news releases for the Emergency Event at 314-554-2182.
  • RECORD Time Missouri Communications contacted: _____________________________
  • RECORD Name of Person Contacted: __________________________________________
  • REQUEST any prior news releases be faxed to JIC (JIC fax: 573-526-9207)
  • DISCUSS anticipated media response. For example, This event has the potential to escalate so we are expecting a large volume of media at the JIC.
  • REQUEST assistance from Missouri Communications as directed by Company Spokesperson.

-END OF SECTION-Page 16 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 2 (Cont'd.)

JIC Coordinator Checklist Sheet 4 of 7 OPERATIONS NEWS RELEASE Steps in this Section should be frequently reviewed.

1. IF the event involves Hostile Action or is Security related so that an Incident Command Post (ICP) is set up, ENSURE that all news releases are vetted by the Incident Commander/Law Enforcement personnel prior to issue.
2. REVIEW news releases with JIC Editor and SEMA PIO to ENSURE the following:
a. Personnel injury and radioactive release information is included.
b. Ensure any technical information is clear for public understanding and no acronyms are used.
c. Protective action recommendations are NOT included (Ameren news releases only, PARs included in SEMA news releases).
d. Emergency declaration time and date is correct and consistent.
e. Ameren Missouri news releases are consistent with SEMA news releases.
f. News releases are numbered in chronological order.

NOTE Missouri Communications MUST APPROVE all news releases before they are issued to the media.

If Missouri Communications does NOT respond within 30 minutes; the Company Spokesperson has authority to issue news release to the media.

Missouri Communications is also responsible for monitoring and response to social media (Facebook, Twitter, etc.).

If the Ameren Company Spokesperson is not present, faxing news release(s) to the Recovery Manager in the EOF for approval is allowed (8-573-676-4900).

3. BEFORE dissemination to the media/public, SUBMIT all Ameren Missouris news releases to Company Spokesperson for approval and SEND to missouricommunications@ameren.com.
4. WHEN news releases are approved by the Spokesperson, PERFORM the following:
a. CONTACT Missouri Communications at 314-554-2182 to PLACE news releases on Amerens web site for media/public access. (Editor can send file as Word attachment via e-mail to Missouri Communications missouricommunications@ameren.com
b. GIVE the release to the JIC Administrator for distribution, along with the latest SEMA release and ENSURE delivery of the Site Area Emergency and General Emergency news releases for both Ameren and SEMA go to the Media Host at the same time.
c. ENSURE all draft news releases are destroyed.
d. OBTAIN original (file copy) of each news release and FILE with the facility log.

Page 17 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 2 (Cont'd.)

JIC Coordinator Checklist Sheet 5 of 7 NEWS CONFERENCES Steps in this Section should be frequently reviewed.

1. DISCUSS news release information and timing of news conferences with SEMA PIO and Ameren Spokesperson for the purpose of ensuring alignment.
2. BRIEF Spokesperson on media interest, anticipated response, etc.
3. ASSIST Editor and Spokesperson in anticipating questions the media may ask.
4. REMIND Spokesperson and Media Host of the scheduled time for the next news conference.

NOTE Ensure that all parties (Ameren/Callaway and SEMA) are aligned, and current press releases are provided to the Media Host prior to conducting a news conference. Do not hesitate to delay the news conference until all parties are sufficiently prepared.

5. COORDINATE pre-news-conference meetings approximately 10 minutes before the next news conference and offer suggestions as needed. These meetings should be held in a quiet area or room with spokespersons for Ameren Missouri, SEMA, NRC and FEMA present. If a news conference is NOT in progress, the Moderator should be present.
6. IF Company Spokesperson so directs before attending the news conference, ASSUME oversight duties on the floor (JIC Tech Rep will be the primary person designated to assume oversight).
7. IF new information is obtained during the news conference that impacts the health and safety of the public, INSTRUCT JIC Administrator to direct the JIC Media Host to inform the Moderator to end the news conference.
8. WORK closely with Rumor Control to identify plant related rumors.
a. OBTAIN printed copies of the Ameren Social Media messages from JIC Administrator.
b. DISCUSS these messages with the Company Spokesperson to ensure alignment. DISCUSS rumors (trends) with the Company Spokesperson and COVER them in subsequent news releases and news conferences if warranted.
c. RECEIVE input from SEMA Media Monitors on information that needs to be corrected at next news conference or in next news release.
9. COORDINATE with SEMA Operations Branch Chief to authorize JIC access for Missouri Communications and other Ameren personnel responding later.

Page 18 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 2 (Cont'd.)

JIC Coordinator Checklist Sheet 6 of 7 SITUATION REPORT Steps in this Section should be frequently reviewed.

1. INITIATE Ameren Situation Report at the Alert level or higher with the help of the JIC Editor.

NOTE The Ameren Situation Report is located on the Callaway Intranet home page. Go to Callaway Resources/News You Can Use/References/JIC Info/DTIs and Forms/Situation Report (Callaway).

Desktop instructions and guidelines for completing the report are also available at that location.

News releases take priority over Situation Reports.

An updated Situation Report should be sent when there is a change of emergency classification level or other significant change in plant/event status or when three hours have elapsed since the last Situation Report was sent.

2. WHEN the Situation Report has been filled in, PRIOR to submittal, REVIEW the Situation Report with the Editor and Company Spokesperson.
3. ENSURE JIC Editor sends Situation Report to watchcenter@ameren.com and missouricommunications@ameren.com.

-END OF SECTION-TURNOVER

1. BRIEF oncoming Coordinator on JIC and media status.
2. REVIEW logs and previous news releases/media advisories with oncoming Coordinator.
3. INTRODUCE oncoming Coordinator to JIC Staff, SEMA, NRC, and FEMA PIOs and the SEMA, NRC and FEMA Spokespersons.
4. LOG turnover.

-END OF SECTION-Page 19 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 2 (Cont'd.)

JIC Coordinator Checklist Sheet 7 of 7 TERMINATION AND SHUTDOWN

1. OBTAIN approval from the State Public Information Officer to deactivate JIC.
2. ENSURE operations are shutdown OR transferred to Corporate Communications.
3. CONTACT Corporate Communications and EOF Off-Site Liaison Coordinator and INFORM them of JIC termination.
4. RESTORE Coordinator equipment and materials.
5. GIVE logs, checklists, news releases, Event Notification System notifications and important documentation to JIC Administrator.
6. RELIEVE JIC staff of all duties associated with the operation of the facility.

-END OF SECTION-Page 20 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 3 JIC Administrator Checklist Sheet 1 of 6 Name/PIN_______________________________________ Date: ____________ Time: ___________

INITIATION

1. SIGN IN on the JIC Emergency Response Organization sign in board with name and badge number.
2. OBTAIN JIC Administrator package, PUT ON position vest.

NOTE Ensure data, handwriting or any other record information is NOT recorded near the edge of the paper to leave enough room to allow adequate scanning. Recommend at least a 1/4 inch margin from the edge of the page (per APA-ZZ-00220 Records Management)

3. INITIATE Facility Log Sheet.
4. PROVIDE the following to reporting Clerical Support staff:
a. A clipboard with facility log sheets to record actions.
b. Issue vests to Clerical Support staff.
c. Assign two clerks to Admin support, one of them as Company Spokesperson log keeper.

NOTE For internal calls and calls within the 573-area code, dial the seven-digit phone number (it is not necessary to dial the area code). For calls outside the 573-area code, dial the 10-digit telephone number (include the area code).

5. JIC Staff Work Area/Phones will already be set up. CHECK all phones to ensure they are working and set up properly. JIC phones are color coded and labeled with the assigned position:
a. Orange phone (JIC Administrator) 573-526-9372
b. Yellow phone (JIC Coordinator) 573-526-9182
c. Blue phone (JIC Tech Rep) 573-526-9365
d. Red phone (JIC Company Spokesperson) 573-526-9175 Page 21 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 3 (Cont'd.)

JIC Administrator Checklist Sheet 2 of 6 NOTE Staffing is a CRITICAL drill objective and must be completed during a drill or exercise. Complete step 6 as soon as possible to ensure timely JIC activation.

6. ENSURE following JIC positions are filled. CALLOUT additional responders as necessary (contact the Off-Site Liaison Coordinator at the EOF at 676-4864 to obtain the four county Technical Rep assignments. If this is a drill obtain the four county Technical Rep assignments from the facility lead controller. In the event land line phones are unavailable, the EOF can be contacted using the BURS radio in the Watch Center)

Position Name Ameren Missouri Spokesperson JIC Coordinator JIC Administrator JIC Editor JIC Media Host Technical Rep-JIC Technical Rep-EOF Technical Rep-Callaway Co.

Technical Rep-Gasconade Co.

Technical Rep-Montgomery Co.

Technical Rep-Osage Co.

Tech Rep-Rumor Control (2)

Clerical Support Staff (2)

7. WHEN all positions are filled, inform JIC Coordinator that Ameren Missouri JIC work area is ready to be activated. RECORD time below.

Time JIC Activated: _________________________________________________________

8. OBTAIN cell/wireless phone number from Media Host:
a. RECORD Phone number:
b. CHECK cell/wireless phone operation.
9. ASSIST Company Spokesperson in determining need for additional staff and identifying personnel that will provide 24-hour coverage. RECORD time______________

Page 22 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 3 (Cont'd.)

JIC Administrator Checklist Sheet 3 of 6 NOTE Step 10 can be simulated for ERO drills unless it is an ERO Team Turnover drill.

10. ENSURE the following JIC staff positions are filled for an additional 12-hour shift (phone lists of team personnel and their positions are in the JIC Administrators packet).

Position Name Phone Number Reporting Shift Time Ameren Missouri Spokesperson JIC Coordinator JIC Administrator JIC Editor JIC Media Host Technical Rep-JIC Technical Rep-EOF Technical Rep-Callaway Co.

Technical Rep-Gasconade Co.

Technical Rep-Montgomery Co.

Technical Rep-Osage Co.

Tech Rep-Rumor Control (1)

Clerical Support Staff (2)

-END OF SECTION-Page 23 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 3 (Cont'd.)

JIC Administrator Checklist Sheet 4 of 6 OPERATIONS Steps in this Section should be frequently reviewed.

1. PROVIDE orientation and direction on your expectations to reporting Clerical Support Staff.
2. COPY and DISTRIBUTE approved Ameren and SEMA news releases. (JIC Administrator should ensure copies of all news releases are returned to EP Department).

Distribution order: Number of Copies Company Spokesperson ......................................................................1 JIC Tech Rep.................................................................................................1 JIC Coordinator...1 JIC Editor .........................................................................................................1 EOF Tech Rep (Rumor Control)..................................................1 SEMA Rumor Control ..........................................................................1 SEMA PIO ......................................................................................................1 Others who may be represented at JIC (NRC, FEMA, etc.)

JIC Media Host ...........................................................................................20 (10 Ameren/ 10 SEMA news releases)

Total copies ....................................................................................................27

3. NUMBER, COPY and DISTRIBUTE Event Notification System notifications and Ameren Social Media messages. (JIC Administrator should ensure copies of all Notifications/Messages are returned to EP Department).

Distribution order: Number of Copies Company Spokesperson ......................................................................1 JIC Tech Rep.................................................................................................1 JIC Coordinator ..........................................................................................1 JIC Editor.........................................................................................................1 EOF Tech Rep (Rumor Control)..................................................1 (Event Notification only)

SEMA Rumor Control ..........................................................................1 (Event Notification only)

SEMA PIO ....................................................................................................1 (Event Notification only)

Others who may be represented at JIC (NRC, FEMA, etc.)

Total copies ....................................................................................................7 Page 24 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 3 (Cont'd.)

JIC Administrator Checklist Sheet 5 of 6

4. If JIC Editor is unable to E-MAIL news releases to: EROJICnewsreleases@ameren.com and missouricommunications@ameren.com JIC Administrator will fax news releases to:
a. TSC (Admin Coordinator Fax to 8-573-676-8604)
b. EOF (Logistics Support Staff Fax to 8-573-676-4900)
c. Callaway EOC (EMD Fax to 8-573-592-2481)
d. Gasconade EOC (EMD Fax to 8-573-486-8996)
e. Montgomery EOC (EMD Fax to 8-573-564-6132 or 8-573-564-3942)
f. Osage EOC (EMD Fax to 8-573-897-0379 or 8-573-897-0653)
g. NRC Region 4 (PIO Fax to 8-817-276-6581)
h. Missouri Communications does not have a fax machine NOTE It is the responsibility of the JIC Administrator to MAINTAIN contact with the JIC Media Host and provide updates on the event (at least every 30 minutes). ENSURE Media Host is notified when the event/drill/exercise is terminated.
5. WHEN arranged by JIC Coordinator or notified by the Spokesperson, INFORM Media Host of news conference times and when Emergency Classification Levels (Alert, Site Area Emergency, and General Emergency) change.
6. ENSURE Media Host is available as point of contact for Moderator during news conferences. (All news releases and messages to the Moderator from all agencies should be delivered to the Media Host first).
7. IF new information is obtained during the news conference that impacts the health and safety of the public, JIC Coordinator will INSTRUCT JIC Administrator to direct the JIC Media Host to inform the Moderator to end the news conference by providing written instructions located on the laminated card from Media Host packet to the Moderator.

-END OF SECTION-Page 25 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 3 (Cont'd.)

JIC Administrator Checklist Sheet 6 of 6 TURNOVER

1. BRIEF oncoming Administrator on JIC and media status.
2. REVIEW logs with oncoming Administrator.
3. INTRODUCE oncoming Administrator to JIC Staff.
4. LOG turnover.

-END OF SECTION-TERMINATION AND SHUTDOWN

1. COLLECT all logs, checklists, news releases, Event Notification System notifications and important documentation from all JIC positions. DELIVER to Callaway Plant EP Department.
2. RESTORE Administrator equipment and materials.
3. RECORD JIC terminated/shutdown:

Time JIC terminated/shutdown: ________________________________________________

-END OF SECTION-Page 26 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 4 JIC Editor Checklist Sheet 1 of 5 Name/PIN_______________________________________ Date: ____________ Time: ___________

INITIATION

1. SIGN IN on the JIC Emergency Response Organization sign in board with name and badge number.
2. OBTAIN JIC Editor Packet and PUT ON position vest.

NOTE Ensure data, handwriting or any other record information is NOT recorded near the edge of the paper to leave enough room to allow adequate scanning. Recommend at least a 1/4 inch margin from the edge of the page (per APA-ZZ-00220 Records Management)

3. INITIATE Facility Log Sheet.
4. SETUP personal Ameren issued laptop computer (there is a copy of desktop instructions for Workspace One Horizon located in the JIC Editor Packet. Workspace One Horizon can be used as a remote access backup option if needed).
5. ENSURE laptop time matches wall clocks on the SEOC floor.
6. CONNECT to SEMA wireless internet using the EOC network selection.
7. SIGN IN to Outlook using Ameren issued laptop.
8. ACCESS the Callaway Document Room to ensure revision on working copies of EIP-ZZ-PR020 matches the current version.
9. PERFORM a printer test. If printer malfunctions, backup printer is available at Rumor Control. E-mail documents for printing to rumorcontrol22@gmail.com
10. REPORT JIC Editor readiness to JIC Coordinator.

NOTE The JIC Media Advisory news release will be issued using the ALERT/JIC Activation news release template.

11. At the direction of the JIC Coordinator, issue JIC Media Advisory news release using the ALERT/JIC Activation news release template. ISSUE JIC Media Advisory to missouricommunications@ameren.com. Select-options-request a read receipt.

RECORD time_____________________

Page 27 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 4 (Cont'd.)

JIC Editor Checklist Sheet 2 of 5 NOTE The Ameren Situation Report is located on the Callaway Intranet home page. Go to Callaway Resources/News You Can Use/References/JIC Info/DTIs and Forms/Situation Report (Callaway).

Desktop instructions and guidelines for completing the report are also available at that location.

News releases take priority over Situation Reports.

12. Prepare and send Situation Report beginning at the ALERT level. See section on SITUATION REPORT.

-END OF SECTION-OPERATIONS GENERAL INFORMATION

1. Early in each news release, PRIORITIZE personnel safety information.
2. USE media information packets and RERP glossary for reference.
3. WHEN possible, USE quotes from Ameren Missouri personnel to add credibility to news releases.
4. BEFORE printing each news release or media advisory, CONDUCT a spell check.
5. For wording in news releases, REFER to Emergency Action Level (EAL) descriptions.
6. IF needed, ADDRESS incoming rumors and rumor issues in news releases.
7. USING the "save as" feature, FILE each news release/media advisory/situation report electronically in a new folder created for the event/drill/exercise. Save file with date and emergency classification in the file name.

Page 28 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 4 (Cont'd.)

JIC Editor Checklist Sheet 3 of 5 NEWS RELEASES Information in this Section should be frequently reviewed.

1. IF the event involves Hostile Action or is Security related so that an Incident Command Post (ICP) is set up, ENSURE that all news releases are vetted by the Incident Commander/Law Enforcement personnel prior to issue.
2. USING the pre-formatted news release templates (located on the Callaway Intranet home page. Go to Callaway Resources/News You Can Use/References/JIC Info/JIC Press Release Templates), WITH info provided by Spokesperson and Tech Rep, DRAFT news releases as follows:
a. Initial News Releases for each emergency classification level should be short, to the point, and timely. NUMBER each news release in chronological order. Place the number next to the number/hashtag/pound sign in the upper right-hand corner of the template header. In addition, make sure the month, day, year, and time are included in the bracketed portion of the news release template.
b. Follow-Up News Releases for each emergency classification level should be longer with more details and background information than initial news releases to include the following as appropriate:
1) Personnel injury and radioactive release information is included.
2) ENSURE any technical information is clear for public understanding and no acronyms are used. Refer to EAL Descriptions document in Editor's packet to simplify/clarify wording.
3) Protective action recommendations are NOT included.
4) Emergency declaration time and date is correct and consistent.
5) Ameren Missouri news releases are consistent with SEMA news releases.
3. PROVIDE copy of each news release to JIC Coordinator for submittal to Company Spokesperson for approval along with a final approved copy to the JIC Administrator for distribution.
4. Following approval from the Company Spokesperson, SEND news releases to Missouri Communications for FINAL approval via e-mail: missouricommunications@ameren.com
a. IF unable to send via e-mail provide the information over the phone at 314-554-2182.
5. WHEN Missouri Communications has approved the news release OR 30 minutes after submission, E-MAIL final PDF copies to: EROJICnewsreleases@ameren.com (below is the distribution list)
a. TSC (Admin Coordinator)
b. EOF (Logistics Support Staff)
c. Callaway EOC (Emergency Management Director)
d. Gasconade EOC (Emergency Management Director)
e. Montgomery EOC (Emergency Management Director)

Page 29 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 4 (Cont'd.)

JIC Editor Checklist Sheet 4 of 5 OPERATIONS CONTINUED

f. Osage EOC (Emergency Management Director)
g. NRC Region 4 (Public Information Officer)

SITUATION REPORT Information in this Section should be frequently reviewed.

NOTE The Ameren Situation Report is located on the Callaway Intranet home page. Go to Callaway Resources/News You Can Use/References/JIC Info/DTIs and Forms/Situation Report (Callaway).

Desktop instructions and guidelines for completing the report are also available at that location.

News releases take priority over Situation Reports. In addition, if its a drill, include "This is a drill" in the subject line of all e-mails.

1. ASSIST JIC Coordinator in completing Ameren Situation Report at the JIC Activation level or higher.
a. WHEN completed and approved by the JIC Coordinator, SEND Ameren Situation Report to watchcenter@ameren.com. Also send to Missouri Communications at missouricommunications@ameren.com. IF unable to send via e-mail provide the information over the phone at 314-554-2123 (Watch Center) and 314-554-2182 (MO Communications).
2. WHEN there is a change of emergency classification level or other significant change in plant/event status or when three hours have elapsed since the last Situation Report, SEND an updated Situation Report and the corresponding Event Notification System message.
3. INCLUDE event summary information in the "Summary" section of the Situation Report using description from Ameren Social Media messages related to the classifications/event.

-END OF SECTION-Page 30 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 4 (Cont'd.)

JIC Editor Checklist Sheet 5 of 5 TURNOVER

1. BRIEF oncoming Editor on JIC and media status.
2. REVIEW logs, issued news releases, and media advisories with oncoming Editor.
3. INTRODUCE oncoming Editor to JIC Staff.
4. LOG turnover.

-END OF SECTION-TERMINATION AND SHUTDOWN

1. ENSURE Coordinator has copies of all news releases/media advisories issued THEN DELETE from PC (delete copies ONLY for drills, not actual events).

NOTE If it's an Annual ERO Training Tabletop drill, DELETE all news releases created for the event from the desktop folder to protect scenario integrity.

2. RESTORE Editor equipment and materials.
3. GIVE all logs, checklists and important documentation to the Administrator.

-END OF SECTION-Page 31 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 5 JIC Media Host Checklist Sheet 1 of 3 Name/PIN_______________________________________ Date: ____________ Time: ___________

INITIATION

1. SIGN IN on the JIC Emergency Response Organization sign in board with name, badge number and phone number you will be using as Media Host (see step 4 below).
2. OBTAIN JIC Media Host package, PUT ON position vest.

NOTE Ensure data, handwriting or any other record information is NOT recorded near the edge of the paper to leave enough room to allow adequate scanning. Recommend at least a 1/4 inch margin from the edge of the page (per APA-ZZ-00220 Records Management).

3. INITIATE Facility Log Sheet.
4. USE the same cell/wireless phone used for company business for communication with other JIC personnel:
a. RECORD cell/wireless phone number:
b. RECORD Administrators phone number:
c. RECORD Coordinators phone number:
d. ENSURE Administrator has your cell/wireless phone number.
e. CHECK Administrator and Coordinator cell/wireless phone operation to ensure phones work.
5. ASSIST SEMA and Missouri National Guard in setting up media areas:
a. Media Reception Area: tables, signs, media info cards, Company Spokesperson bios, easel, status board, etc. (tables located behind the last row of seats in the auditorium).
b. Media Auditorium: tables and skirt, name plates, easels, maps, diagrams, lights, signs, video camera, podium, etc. (use JIC Media Briefing Auditorium Layout Desktop Guide).
c. Auditorium Audio/Visual Room: Load and play Media Welcome Power Point from sound room computer (Power Point is on a CD in the media storage cabinet).
d. Outside: directional signs (use Sign Layout Desktop Guide).

Page 32 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 5 (Cont'd.)

JIC Media Host Checklist Sheet 2 of 3

6. IF SEMA personnel are unavailable to assist with auditorium setup:
a. Get auditorium keys from SEMA Watch Center (key numbers 55 and 61).
b. Get microphones from National Guard Auditorium Control Room (Key 55).
c. After entering the auditorium, you will need to go through the door at the front left-hand side of the auditorium to access the media storage cabinet. Warning: Block the door open or it will lock behind you preventing reentry into the auditorium.
d. Turn on microphone power in the auditorium audio/visual room (button labeled "Main Power").
e. Microphone #1 should be placed on stand at Moderator's podium and Microphone #2 in the middle of the table on auditorium platform.
f. Load and play Media Welcome Power Point from audio/visual room computer (Power Point is on a CD in the media storage cabinet).
g. After auditorium is set up direct SEMA Watch Center personnel to turn on live feed camera.
7. UPDATE media status board with current information, including the current Emergency Classification Level (ECL).
8. WHEN media areas are ready for media, NOTIFY Coordinator and Administrator.

Time media areas ready: ______________________________________________________

-END OF SECTION-OPERATIONS Steps in this Section should be frequently reviewed.

1. SIGN IN media personnel on the media sign in sheet located in the Media Host packet. ENSURE Media provide working media credentials prior to sign in (must have identification to enter auditorium. The ID typically says PRESS or MEDIA with photo and media outlet name).

Missouri National Guard will provide security if necessary (573-638-9872).

2. DISTRIBUTE Media information cards and provide to media personnel.
3. UPON receiving latest news release from the JIC Administrator, UPDATE media status board with current information.
4. DISTRIBUTE news releases to Moderator, Spokespersons, and attending media, along with appropriate spokesperson biography from the Media Host package (to media only).
5. PROVIDE direction and information to incoming media.

Page 33 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 5 (Cont'd.)

JIC Media Host Checklist Sheet 3 of 3

6. DISCUSS important updated information with the Company Spokesperson immediately following a news conference. IF new information is obtained during the news conference that impacts the health and safety of the public, JIC Coordinator will INSTRUCT JIC Administrator to direct the JIC Media Host to inform the Moderator to end the news conference by providing written instructions located on the laminated card in the Media Host packet to the Moderator.
7. REFER media questions pertaining to emergency information to news releases and news conferences.

Do NOT speculate.

8. OBTAIN updated information for status board, news releases, news conference times, posters to display at news conference, etc. by COMMUNICATING regularly with the Administrator.
9. INFORM Coordinator or Administrator of obvious media needs, abnormal situations.
10. ASSIST Missouri National Guard and SEMA personnel in meeting media needs.

-END OF SECTION-TURNOVER

1. BRIEF oncoming Media Host on Media Area status.
2. REVIEW logs with oncoming Media Host.
3. RETURN unused biography sheets of the off going Company Spokesperson (CSP) to the JIC Administrator.
4. CHECK with new JIC Coordinator and Administrator to ensure they have the telephone number of the new JIC Media Host and write it on the sign in board.
5. INTRODUCE oncoming Media Host to JIC Staff, SEMA, and Missouri National Guard personnel.
6. LOG turnover.

-END OF SECTION-TERMINATION AND SHUTDOWN

1. RESTORE equipment and materials.
2. GIVE all logs, checklists and important documentation to the Administrator.

-END OF SECTION-Page 34 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 6 JIC Technical Representative Checklist Sheet 1 of 3 Name/PIN_______________________________________ Date: ____________ Time: ___________

INITIATION

1. SIGN IN on the JIC Emergency Response Organization sign in board with name and badge number.
2. OBTAIN JIC Technical Representative package, PUT ON position vest.

NOTE Ensure data, handwriting or any other record information is NOT recorded near the edge of the paper to leave enough room to allow adequate scanning. Recommend at least a 1/4 inch margin from the edge of the page (per APA-ZZ-00220 Records Management)

3. INITIATE Facility Log Sheet.
4. ESTABLISH / CONFIRM 2-way phone communications with EOF Tech Rep in EOF (573-676-4947).
5. IF unable to contact the EOF Tech Rep at the EOF, CONTACT the Technical Assessment Coordinator at the TSC (573-676-8703). In the event landline phones are unavailable, the EOF and TSC can be contacted using the BURS Radio in the Watch Center.

-END OF SECTION-OPERATIONS Steps in this Section should be frequently reviewed.

1. OBTAIN personnel/plant status information from the EOF Tech Rep using the Key Questions List and PROVIDE information to Spokesperson to include:
a. Status of personnel safety (injuries, contamination, off-site medical assistance, evacuation, etc.).
b. Detailed cause of the emergency (times, EALs, etc.).
c. Detailed plant status.
d. Detailed response actions completed/planned.
e. Details about radioactive material/radiation (release source, flow-path, in-plant dose rates, plant boundary dose rates, actions to stop release, etc.).
2. ENSURE to log all personnel/plant information obtained with time obtained. OBTAIN information by contacting the EOF Tech Rep (573-676-4947). OBTAIN updated information to anticipate media questions by COMMUNICATING regularly with the EOF Technical Representative in the EOF.

Page 35 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 6 (Cont'd.)

JIC Technical Representative Checklist Sheet 2 of 3

3. REVIEW Key Questions list located in the JIC Tech Rep/Company Spokesperson packet with the Company Spokesperson prior to news conferences to ensure information from the EOF is clear.
4. OBTAIN radiological information from the EOF Tech Rep and discuss with Company Spokesperson prior to news conferences.

NOTE During news conferences, the Company Spokesperson will designate the JIC Tech Rep to remain on the State Emergency Operations Center (SEOC) floor to provide command and control and update briefs to JIC staff and monitor plant status.

5. PROVIDE command and control in the absence of the Company Spokesperson:
a. BRIEF JIC staff on the SEOC floor with updated information.
b. ENSURE interface with SEMA personnel is maintained.
c. CONTINUE to monitor plant status through the EOF Tech Rep.
d. CONTINUE to monitor rumors from Rumor Control personnel.

-END OF SECTION-Page 36 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 6 (Cont'd.)

JIC Technical Representative Checklist Sheet 3 of 3 TURNOVER

1. BRIEF oncoming JIC Technical Representative on JIC and media status.
2. REVIEW logs with oncoming JIC Technical Representative.
3. INTRODUCE oncoming JIC Technical Representative to JIC Staff.
4. LOG turnover.

-END OF SECTION-TERMINATION AND SHUTDOWN

1. RESTORE JIC Technical Representative equipment and materials.
2. GIVE all logs, checklists, and important documentation to the JIC Administrator.

-END OF SECTION-Page 37 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 7 EOF Technical Representative EOF Checklist Sheet 1 of 2 Name/PIN_______________________________________ Date: ____________ Time: ___________

INITIATION

1. SIGN IN on the Facility Sign in board.
2. OBTAIN Technical Representative package and CLIP on position badge.

NOTE Ensure data, handwriting or any other record information is NOT recorded near the edge of the paper to leave enough room to allow adequate scanning. Recommend at least a 1/4 inch margin from the edge of the page (per APA-ZZ-00220 Records Management)

3. INITIATE Facility Log Sheet.
4. REQUEST the EOF Communicator PROVIDE copies of all Callaway Plant Notification Forms.
5. ESTABLISH and CONFIRM 2-way phone communications with the JIC Tech Rep at the JIC (573-526-9365). REVIEW and utilize the "Key Questions" list located in the EOF Tech Rep packet.

In the event land line phones are unavailable, the JIC can be contacted using the BURS radio.

6. ASSIGN EOF Tech Reps to the four EPZ counties (Callaway, Gasconade, Montgomery, and Osage).
7. DISTRIBUTE copies of "Duties of County Technical Representatives" to each County Tech Rep.
8. ASSIGN EOF Tech Rep(s) to the Joint Information Center (JIC) for Rumor Control.

-END OF SECTION-Page 38 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 7 (Cont'd.)

EOF Technical Representative EOF Checklist Sheet 2 of 2 OPERATIONS Steps in this Section should be frequently reviewed.

1. OBTAIN and PROVIDE personnel/plant status information to JIC Tech Rep (obtain this information using directions provided in the "Key Questions" list in your packet) to include:
a. Status of personnel safety (injuries, contamination, off-site medical assistance, evacuation, etc.).
b. Detailed cause of the emergency (times, EALs, etc.).
c. Detailed plant status.
d. Detailed response actions completed/planned.
e. Details about radioactive material/radiation (release source, flow-path, in-plant dose rates, plant boundary dose rates, actions to stop release, etc.).
2. ENSURE to Log all personnel/plant information obtained with time obtained.
3. IF the Backup EOF is activated, RELOCATE to the Technical Support Center to provide information and data to JIC.
4. ANSWER questions from County Tech Reps.

-END OF SECTION-TURNOVER

1. BRIEF oncoming EOF Technical Representative on EOF and JIC status.
2. REVIEW logs with oncoming EOF Technical Representative.
3. INTRODUCE oncoming EOF Technical Representative to Recovery Manager.
4. LOG turnover.

-END OF SECTION-TERMINATION AND SHUTDOWN

1. RESTORE Technical Representative equipment and materials.
2. GIVE all logs and important documentation to the Logistics Support Coordinator.

-END OF SECTION-Page 39 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 8 EOF Technical Representative County Checklist Sheet 1 of 3 County Represented: ___________________________ Date: _____________ Time: ___________

INITIATION

1. OBTAIN EOF Technical Representative - County packet and CLIP on position badge.

NOTE Ensure data, handwriting or any other record information is NOT recorded near the edge of the paper to leave enough room to allow adequate scanning. Recommend at least a 1/4 inch margin from the edge of the page (per APA-ZZ-00220 Records Management)

2. INITIATE Facility Log Sheet.
3. NOTIFY the County EMD of readiness to fulfill EOF Tech Rep County role (refer to OPERATIONS section of this attachment for position expectations and restrictions).
4. ENSURE you have the correct phone number for the EOF Technical Representative - EOF by calling the EOF Technical Representative - EOF (573-676-4917).

-END OF SECTION-Page 40 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 8 (Cont'd.)

EOF Technical Representative County Checklist Sheet 2 of 3 OPERATIONS Steps in this Section should be frequently reviewed.

CAUTION Technical Representative is NOT a Spokesperson. DO NOT speculate or talk to the press. Use caution/discretion and only share plant status/recovery details when pertinent to county actions or planned actions.

NOTE The following items are NOT considered supplemental technical information and should NOT be shared with county personnel:

  • Speculation about plant conditions, operation or trends
  • Interpretation of plant recommendations
  • Providing recommendations, guidance or opinions
  • Conversations with the news media
1. PROVIDE supplemental technical information as requested by the EMD, to assist in interpretation and explanation of technical information pertaining to Callaway Energy Center. The following items are considered supplemental technical information:
a. Technical or radiological definitions
b. System descriptions
c. Organizational explanations
2. LOG the following:
a. All personnel/plant information obtained with time obtained
b. All communication/information provided to EMD/County EOC personnel

-END OF SECTION-Page 41 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 8 (Cont'd.)

EOF Technical Representative County Checklist Sheet 3 of 3 TURNOVER

1. BRIEF oncoming Technical Representative - County on Plant status.
2. REVIEW logs with oncoming Technical Representative - County.
3. INTRODUCE oncoming Technical Representative - County to EMD.
4. LOG turnover.

-END OF SECTION-TERMINATION AND SHUTDOWN

1. RESTORE Technical Representative - County equipment and materials.
2. DELIVER all logs and important documentation to a member of the Emergency Preparedness staff.

-END OF SECTION-Page 42 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 9 EOF Technical Representative Rumor Control Checklist Sheet 1 of 3 Name/PIN_______________________________________ Date: ____________ Time: ___________

INITIATION

1. IF the first to arrive, ASSUME position of Lead EOF Technical Representative - Rumor Control.
2. SIGN IN on the JIC Emergency Response Organization sign in board with name and badge number.
3. OBTAIN EOF Technical Representative - Rumor Control packet, PUT ON position vest
4. PROVIDE additional EOF Technical Representative - Rumor Control responders with position vest.

NOTE Ensure data, handwriting or any other record information is NOT recorded near the edge of the paper to leave enough room to allow adequate scanning. Recommend at least a 1/4 inch margin from the edge of the page (per APA-ZZ-00220 Records Management)

5. INITIATE Facility Log Sheet.
6. ENSURE computer is turned on at EOF Technical Representative - Rumor Control station.

NOTE E-mail account is rumorcontrol22@gmail.com and password is located in the Rumor Control packet

7. LAUNCH e-mail login from desktop icon.
8. REQUEST the JIC Administrator PROVIDE enough copies of all Callaway Event Notification Forms from SEMA such that each EOF Technical Representative/Rumor Control responder has one for reference.
9. PROVIDE additional EOF Technical Representative - Rumor Control responders with copies of all Callaway Plant Notification Forms for reference.
10. REQUEST the JIC Coordinator PROVIDE enough copies of all media releases such that each EOF technical Representative/Rumor Control responder has one for reference.
11. PROVIDE additional EOF Technical Representative - Rumor Control responders with copies of all media releases for reference.

-END OF SECTION-Page 43 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 9 (Cont'd.)

EOF Technical Representative Rumor Control Checklist Sheet 2 of 3 OPERATIONS Steps in this Section should be frequently reviewed.

1. PROCESS e-mails from the call center by LOGGING all information obtained in Rumor Control/Media Call Form with time obtained. PRINT all Ameren social media messages and provide one copy of each message to the JIC Administrator for distribution to ensure alignment of messaging.

NOTE Ameren/Callaway Rumor Control WILL NOT respond to/call back individuals who request a call back concerning plant status/personnel matters. SEMA personnel will assist with rumor control and WILL NOT respond to/call back individuals. The Ameren Call Center will direct the caller to KTXY 106.9 and local media for information regarding the event.

2. FOR calls regarding Callaway Energy Center specific rumors or questions regarding plant personnel, CHECK with JIC Coordinator/Company Spokesperson to determine if the rumor/question should be addressed by someone at the plant (Contacting family members of injured plant personnel is NOT a JIC responsibility).
3. During an event/emergency, SEMA will also provide a Media Monitor to observe local media coverage and provide that information to Rumor Control. Ameren Corporate Communications will also provide a summary of rumors originating from social media.
4. Introduce all EOF Tech Rep Rumor Control personnel to SEMA Rumor Control personnel and COORDINATE with SEMA Rumor Control personnel on ALL incoming rumor information.

Provide hard copies of rumor information obtained through e-mail and other methods to SEMA Rumor Control personnel.

5. Periodically PROVIDE the JIC Coordinator/Company Spokesperson with a summary of the public interest/rumors for consideration as information for the media including printed copies of all Ameren social media messages (provide printed copies to the JIC Administrator for distribution).
6. TRACK rumors using the Rumor Control log and report any incorrect information or rumors that could be discussed during news conferences to the JIC Coordinator/Company Spokesperson.
7. WRITE rumor information on the white board on the wall next to the Rumor Control area so information can be viewed by all JIC responders. Information can be categorized, i.e., Terrorist Threat, Evacuation Concerns, Reactor Meltdown, etc. and trended (three instances of the same issue constitutes a trend).

-END OF SECTION-Page 44 of 45 INFORMATION USE

EIP-ZZ-PR020 Rev. 054 Attachment 9 (Cont'd.)

EOF Technical Representative Rumor Control Checklist Sheet 3 of 3 TURNOVER

1. BRIEF oncoming EOF Technical Representative - Rumor Control responders on Plant status.
2. REVIEW logs with oncoming EOF Technical Representative - Rumor Control responders.
3. INTRODUCE oncoming Technical Representative - Rumor Control responders to oncoming JIC Coordinator.
4. LOG turnover.

-END OF SECTION-TERMINATION AND SHUTDOWN

1. RESTORE EOF Technical Representative - Rumor Control equipment and materials.
2. PROVIDE all logs and important documentation to the JIC Administrator.
3. TURN OFF computer.

-END OF SECTION-Page 45 of 45 INFORMATION USE

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