ML24058A082
| ML24058A082 | |
| Person / Time | |
|---|---|
| Issue date: | 06/30/2001 |
| From: | NRC/OCIO |
| To: | |
| References | |
| FOIA-2024-000066 | |
| Download: ML24058A082 (3) | |
Text
ADAMS Document Processing Center
Standard Operating Procedures
Version 2.0
Release Date: June 2001
Prepared Under TAC: C90224
Prepared by
COMPUTER SCIENCES CORPORATION Federal Sector, Civil Group 15245 Shady Grove Road Rockville, MD 20850
Prepared for
CISSCO Program Applications Development Division Office of the Chief Information Officer U.S. Nuclear Regulatory Commission W ashington, D.C. 20555-0001
Under
FEDSIM Contract Number: GS00K96AJD0012 Task Order: K0096AJ9611
- 1. INTRODUCTION
1.1 Background
The United States Nuclear Regulatory Commission (NRC) receives paper and electronic documents (from both the U.S. Postal Service and commercial delivery services) at several locations in NRC Headquarters and in each of the Regional offices. The volume and types of documents received vary at each location. As part of the Agencywide Documents Access and Management System (ADAMS), a Document Intake and Capture System converts paper documents received at the NRC into an electronic format. The electronic documents are stored in the appropriate ADAMS libraries and made available to authorized NRC staff.
The Document Processing Center (DPC) is the focal point for ADAMS entry of hard copy (paper) and soft copy (electronic) documents and related materials that originate inside and outside the Agency.
1.2 Objective
The objective of this document is to describe DPC functions and tasks related to preparing and processing documents and other materials for entry into an ADAMS library.
1.3 Scope
This document addresses activities of personnel working in the Headquarters Document Processing Center. It does not cover activities at Auxiliary Document Processing Centers, Regional Central Document Processing Centers, or local walk-up stations.
1.3.1 Identification
This document is accurate for Release 2.3 of ADAMS.
1.3.2 System Overview
As the NRCs new electronic record system, ADAMS reduces the need to maintain paper-based record collections. Developed at the request of the NRCs Office of the Chief Information Officer (OCIO) for use by NRC staff, ADAMS also allows the staff to search its electronic document repository, including the Legacy Library, from their workstations. The Legacy Library contains data records and microfilm addresses migrated from the Nuclear Documents System (NUDOCS).
The Official Agency Records (OARs) in ADAMS are stored in five electronic libraries. All NRC employees (end users) who have access to the NRC network have access to two of these: the Main Library and the Legacy Library. A smaller subset of end users, designated by an Office Director, has access to the three sensitive libraries.
The mission and function of the Headquarters Central DPC, under the control and guidance of the NRCs Information Management Division (IMD) of OCIO, is to capture internally-and externally-generated paper and electronic documents to become OARs in ADAMS. This
1-1 includes creating bit-map image files of documents, performing Optical Character Recognition (OCR), adding image and text files to ADAMS, creating the ADAMS document profile, and performing quality control functions on images. The DPC sends electronic notification of documents processed through ADAMS to the appropriate office or staff.
Before a document is added to ADAMS, a local W indows NT folder scheme is employed to manage documents during the scan and image inspection functions. This folder scheme acts as a set of manual work queues, keeping track of both the work in progress and the work completed. DPC personnel must be careful to follow the scheme for selecting documents from folders, moving them, and deleting them when they are finished with their work. This folder scheme provides a front-end assembly line operation in the DPC for putting documents into ADAMS.
1.4 Assumptions
It is assumed that all ADAMS DPC personnel have working knowledge of W indows NT and GroupW ise 5.5. It is also assumed that all DPC personnel can access a common network drive to pass processed documents along after completion of each step.
1.5 Applicable Documents
The following publications contain related information:
/G67 ADAMS Desk Reference Guide - OCIO, (IMD), March 3, 2000.
/G67 ADAMS Document Capture and Intake Project Definition and Analysis Document,
Version 2, Revision 1. August 3, 1999.
/G67 ADAMS Policy and Procedure Handbook, Revision 1, DRAFT. July 1, 1999.
/G67 ADAMS Requirements Specification (1998-0287). August 17, 1998.
/G67 ADAMS User Guide - End User, Release 1.1, Revision 1. June 25, 1999.
/G67 ADAMS User Guide - End User, Release 2.1, Revision 2. October 8, 1999.
/G67 ADAMS User Guide - End User, Release 2.2, Draft 2. October 6, 1999.
/G67 Concept of Operations for the Agencywide Documents Access and Management System (ADAMS), Revision 1, June 1, 1998.
/G67 Profile Relationships Analysis for the ADAMS Production System. May 28, 1999
/G67 System Development and Life-cycle Management (SDLCM) Methodology Handbook,
Version 2.2, December 1999.
/G67 System Development and Life-cycle Management (SDLCM) Methodology Procedures, Standards, and Forms, Version 1.2, December 1999, Standard S -6051.
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