ML20138G260
| ML20138G260 | |
| Person / Time | |
|---|---|
| Site: | Wolf Creek  |
| Issue date: | 06/15/1982 |
| From: | DANIEL INTERNATIONAL CORP. (SUBS. OF FLUOR CORP.) |
| To: | |
| Shared Package | |
| ML20138G131 | List:
|
| References | |
| FOIA-84-291 AP-IX-04, AP-IX-4, NUDOCS 8512160272 | |
| Download: ML20138G260 (36) | |
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Type PROJECT NAME WOLF CREEK CENERATING STATION A min strative Procedure No.
TiTLc Records and Filing AP-IX-04 Volurne Sect en I
Ix oate Reves on i
6-15-82 8
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i Page of 10 5.I PROJECT NO.
7158 FOR KANSAS GAS AND ELECTRIC COMPANY KANSAS CITY POWER AND LIGHT COMPANY WOLF CREEK GENERATING STATION s STRy s
BURLINGTON, KANSAS O-/
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- e f7]d-DANIEL INTERNATIONAL CO hTION 1
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SCOPE 4
1.1 The purpose of this-procedure is to assure records are properly identified and forwarded to Document Control for inclusion in the Record File. This procedure also describes general functions and a'etivities of Document Control in receipt and filing of records.
' 1. 2 This procedure shall also be utilized for Non-Safety permanent plant records (excluding financial or commercial type records) 1 which shall be incorporated into the total project file.
2.0 REFERENCES
2.1 SNUPPS Standard Quality Assurance Manual, Section B-12.
1 1
2.2 ANSI N45.2.9-1974:
" Collection, Storage, and Maintenance of Nuclear Power Plant Quality Assurance Records",
t 2.3 Construction Procedure AP-IX-03: " Document Control".
1 2.4 Quality Procedure QCP-I-05:
" Quality Processing of QA Records".
3.0 GENERAL 3.1 The functions and a__ tivitie_s ' of the Document Control Section_
c described in this procedure shall be performed in accordance with j
t the requirements of References 2'1 thru 2 4 3.2 Quality Assurance Records are those records which furnish docu-mentary evidence of the quality of components, materials, serv-ices activities relating to the manufacture, shipping, ~ receipt, storage, installation / construction, testing, startup, and opera-tion of safety related systems, structures, components, mate-
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rials, and Fire Protection, 'II/I and. D (Augmented) Records.
Documents of the type indicated above shall become Quality Assurance Records when they have been completed as described in Reference 2.4.
3.3 Quality Assurance Records that are to be retained __by nocument
. Control < a hut orocessinz as described in Reference 2.4 shall pecome Quality Assurance Records when transmitted to Document Control for inclusion into the fi.les.
i 3.4 The Document Control File Room shall be the tingle repository for QA Records received and generated at the job site for which retention is required. Non-safety felated reccrds n.ay be stored I
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in other designated areas under the custody cf th appropriate Supervis.or/ Manager.
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TITLE AP-IX-04 one n e m.on Records and Filing 6-15-82 F
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Pr:e 3
es 10 3.5 The Document Control Manager shall be responsible for the main-tenance, security and control of access to the Document Control File Room.
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3.6 Access to the Document Control File Room shall be restricted to
'V designated personnel.
3.7 The Document Control Manager shall be responsible for the estab-lishment and implementation of the filing system to be used, the publication, distribution, and revision, when required, of the Document Control File Number Catalog, the receipt (by Document Control), and the filing of records generated or received at the job site.
3.8 One copy of the current revision of the DOCUMENT CONTROL FILE NUMBER CATALOG shall be stamped " DOCUMENT CONTROL MASTER COPY" and shall not be removed from the Document Control area.
3.9 The Document Control Manager (Records) shall initiate and main-tain. a Record Retention Index indicating the retention period, f,or each record type.
3.10 One copy of the current revision of the Record Retention Index shall be stamped " DOCUMENT CONTROL MASTER COPY" and shall 'not be removed from the Document Control area.
3.11,Iile numbers shall be of the alpha numeric configuration.
p = numeric character X = alpha character 99 ppX ppX
- - Sub-division of
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Specific File, if gf needed i* Specific File
& Specific Category
& General Category Example:
17.2B.1
- 17. = General Category (Civil)
.2 = Specific Category (Concrete)
B = Specific File (Analysis
.1
= Sub-division of Specific File (Sieve Analysis-Concrete Natur:1 Sand)
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3.12 Eecords forwarded to Document Contrel_ shall be 1isted on end_
attached to a Transmittal Letter.
The Transmittal Letter shall become a recor_d. The Originator of site generated records or the recap 2ent (other than Document Control) of site received records record by (GtTD and shall assien the file
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shall identify each t
(-[f/[-[
heber to each record includine each chant of a.mnitiple she.ct re_ cord or package with the exception ^f-records _ that _ have an_
is s ion ed_ unique acentifying number _ (CVR, DCN, ECN, FCR, MRR Package, NCR, F.U., Concrete Pour Package, etc.).
3.13 Discipline / Group Managers shall be respondible for notifying the Document Control Manager of the titles of records to be generated by their departments, identifying the comparable record type (s) listed in Reference 2.2 (if a comparable record type is listed) and indicating the required retention period for each record type.
3.14 Document Control will accept and retain, in hard copy form, 4 ;.
incomplete records which cannot be completed until further dj.{j construction activity has been completed.
3.15 Records transmitted to Document Control from other than Quag Document section saalA meet the following criteria; 1.
Appropriate blanks giving pertinent data shall be filled in.
2.
Appropriate blanks shall be initialed or signed and dated as applicable.
3.
The record shall be legible and reproducible.
4.
Entries should be made with black ink.
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5.
Records _that do'not meet these crite la shall be returned to h@u' the orir2netor y 3.16 Records (Calibrations, Pour Packages, etc.) received subsequent to the initial record (s) shall be added to the applicable file.
3.17 Records may be
- corrected or supplemented in accordance with
$.g Paragraph 4.2.8 of this procedure.
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3.18 Kecords stored in the Document Control File Room shall be at-tached in binders, folders, or stored in envelopes which encloses the records on three sides, identified with a file number, and stored, in metal filing cabinets.
3.19 Records shall be stored in the Document Control File Room in such 6
a mariner as to. prevent deterioration.
Specially processed i
records (i.e.,
Radiographs, Microfilm, Photographs, and Nega-tives) shall be packaged and stored in accordance with manufac-turers recommendations.
3.20 Drawings shall be filed in a~ccordance with Reference 2.3.
3.21 Submittal plans 'shall be established to ensure availability of Quality Assurance Records from Daniel Suppliers and Contractors.
4.0 PROCEDURE 4.1 Receipt and Filing of Records. ~
M RESPONSIBLE POSITION ACTION REQUISITION INITIATOR
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Ensure availability of Quality Assurance (QA) Records from (Daniel > Suppliers and Contractors by establishing specific submittal plans for QA Records.
WAREF.0USE RECEIVING PERSONNEL 2.
Forward QA Records from, Daniel, Suppliers to Quality Document
-Section (QDS).
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CONSTRUCTION MANAGER Q-3.
Forward QA Records fr'om Daniel Contractors to QDS.
-ORIGINATORS OF DOCUMENTS g
4.
Forward - those documente -identified as QA Records and gene-
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rated by Daniel or its Suppliers and Contractors as a result i
of implementing drawings, specifications, and procedures to QDS for compilatjons and review.
, 4,.
- 5.
Documents (which v111'become QA Records) may bc -forwarded to
-QDS as packages or t.: Individual records bu: :: hall 'always be 6. {.)
attached to a trans im.) which identifies the document by
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title and file nucher.
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CCNSTRUCTION PROCEDURE
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TITLE Procedwee Nc.
AP-IX-04 oate R e vison Records and Filing 6-15-92 8
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J RESPONSIBLE POSITIC?j ACTION IGINATORS OF DOCt 6.I Review those documents for compliance with the requirements, f..
~ f applicablei procedures _ and specif icanons o
mose implemen-Etation caused the generdt' ion of thet ocuments.
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Those QA Records listed in Appendix I shall be transmitted to Document Control (DC).
QD'S DOCUMENTS INSPECTION 8.
Process documents in accordance 'with Reference 2.4 and forward to DC.
DOCUMENT CONTROL CLERK 9.
Date stamp and vgr.ify _that_ the records listed on the Docu-ment Transmittal (Exhibit A) agree with the records accachel t M.r_ansmittal. 7 1gn and date the Transmittal aT 3 T
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Teturn the canary T py to the originator.
File the white copy in the DC Transmittal File.
10.
File records in applicable file cabinet according to their appropriate File Number as listed in the Number Catalog.
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11.
Stamp one copy of the current revision of the FILE NUMBER CATALOG (Exhibit G) " DOCUMENT CONTROL MASTER COPY" and retain in the DC area.
sub' sequent revision, the File Number 12.
Upon receipt of a Catalog en file shall be disposed of.
$p) 13.
Radiographs, Microfilm, and Aperture Cards shall be stored in accordance with manufacturer's reco=mendations.
Kodak Company Storage Recommendations--1979 state the temperature range to be 40* to 70*F., and relative humidity 30 to 40%.
14.
Check the temperature and humidity recording chart periodi-
s-cally.
If the temperature or humidity exceeds the recom-j mended range, initial and date the chart and contact the Equipment Mair.tenance Section.
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COf.'STRUCTION PROCEDURE TIT 4.E 74.-
AP-IX-04 om a...
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mo RESPONSIELE POSITION ACTION
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4.2 Control of Recerds DOCUMENT CONTROL MANAGER r-.
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1.
All QA Records shall be placed in the applicable files by designated DC Personnel.
2.
The list of designated personnel to file QA Records shall be posted inside the file room entrance.
3.
QA Reco'rds will be reproduced upon request. Ten (10) or more pages require a written request. The written request shall include the record file number.
Reproduced copies shall be stamped, "FOR INFORMATION ONLY".
4.
Vendor Instruction Manuals.may be checked out by use of the Document Transmittal.
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One copy of each Manual shall be stamped, " DOCUMENT CONTROL MASTER COPY" and shall not be removed from the DC area.
6.
Designated Quality Personnel (list shall be posted in the file room) shall complete an "OUT" card (Exhibit B) initiate and sign the REQUEST FOR QA RECORDS (Exhibit E) to remove QA Records from the DC area.
7.
Designated KG&E RMS Personnel shall complete an "OUT" card, initiate and sign a Document Transmittal to remove QA Records from the file room to the RMS work area for SRL preparation. These records shall be returned at the end of the work day.
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8.
KG&E Operation and Startup Records stored in the DIC vault will be transferred to the KG&E Records Management System Superviser upon written request. Records shall be listed on and attached to a Document Transmittal.
4 RECORDS ORIGINATOR hy~
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Changes to site generated QA Records shall be made by:
1.
Striking a single black line through the erroneous er.t ry.
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..::1 sling and dating, c,r otherwise authenticating the che r.g c (i.e. stamp in lieu of signature when a stamp is aut:.::ized).
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3.
Er.n ring the correct information.
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Pag. _ 8 oe 10 EESPONSIELE POSITION ACTION EECORDS ORIGINATOR M
4.
Liquid Paper or other correcting type fluids shall not 9,.
f be used to alter QA Record Data.
/
5.
Personnel authorized to change QA Records in the manner described above shall be limited to the originator, the w
originator's supervisor, or the reviewer as identified on the record to be changed.
All changes shall have approval of the Project Quality Manager or the Project Quality Discipline Engineer / Manager responsible for the record.
6.
Supplemental Records shall be processed in accordance with Paragraph 4.1.
DOCUMENT CONTROL CLERK w.-:.
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To remove a QA Record from the files, have the requestor:
1.
Designated Quality Personnel sha'11 complete an "0UT" card and initiate a REQUEST FOR QA RECORDS.
2.
Designated KG&E RMS Personnel shall complete an OUT card and initiate a Document Transmittal. The trans-zuittal is signed by one of KG&E designated personnel, the pink copy retained by DC, the white and cant.ry copies accompany the QA Records.
11.
Place the OUT card in the applicable file.
'N
- . Upcn return of QA Records to the file room, sign the cc: -
gg pleted REQUEST FOR QA RECORDS, remove the OUT card from the file, and line through the entry on the OUT card.
The transmi.ttal is signed by one of the designated DC clerks, the canary copy returned to one of the KG&E designated personnel, the pink copy removed and disposed of, the white g_.
copy is filed in the DC Transmittal file.
Q's; DCOUMENT CONTROL MANAGER 13.
The Record Retention Index (Exhibit F) shall be maintained in a current status at all times. A current listing shall
.m bc. printed each month.
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One copy of the current revision of the Record Retentien Index shall be stamped, "DOCUMEhT CONTROL MASTER COPY" and shall not be remeved from the DC area.
RESPONSIBLE POSITION ACTION j,
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DOCUMENT CONTROL MANAGER 15.
Upon receipt of a subsequent revision, the Record Retention Index on file is disposed of.
4.3 Protection / Security of Records DOCUMENT C0hTROL MANAGER 1.
Limit access to the DC File Room to DC Personnel and other designated personnel on the access list posted inside the file room entrance.
l.yh 2.
Lock the DC File Room at the end of each work day.
5.0 RETAINED DOCUMENTATION 5.1 The following documents shall become retained reccrds schen processing is completed and records are flied in the DC File Room.
1.
Transmittal (Exhibit A), reference Paragraph 4.1.9.
~~
2.
Record Retention Index (Exhibit F), reference Paragraph 4.2.12.
3.
File Number Catalog (current Revision), (Exhibit G), refer-
'N ence Paragraph 4.1.11.
6.0 EXE E!TS AND APPENDICES 6.1 Exhibit A - Transmittal, Revision 1 g r...
6.2 Exhibit B "0ITT" Card, Revision 0
- i.-f5 6.3 Deleted 6.4 Celeted je 6.5 I:hibit E - Request for QA Records, Revision 2
(. 6.' :hibit F - Retention Log, Revision 0 '
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AP-IX-04 Date Revipon Ee:ords and Filing 6-15-32 R
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10 6.7 Exhibit G - File Number Catalog, Revision 0 e.S Appendix I - QA Records not requiring review by QDS, Revision 3
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i AP-IX-04 A Page Page 1 of 1 Revision 1 LIST OF EFFECTIVE PAGES On a changed page, the portion of the text affected by the latest change
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is indicated by a vertical line along the right hand margin.
Total number of pages in this procedure is 22 consisting of the following:
PAGE REV.
PAGE REV.
PAGE REV.
1 Title 8
8 8
Exhibit D 0
A 1
9 8
Exhibit E 2
2 8
10 8
Exhibit E 2
3 8
Exhibit A 1
Exhibit F 0
4 8
Exhibit A 1
Exhibit G 0
4,...
5 8
Exhibit B 0
Appendix I 3
J.
6 8
Exhibit B 0
- 7 8
Exhibit C 1
Indicates pages changed, added, or deleted by the current change.
Indicates pages added and intentionally left blank.
Insert this page inanediately after the title page.
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NDE REQUEST TAG DATE
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REPAIR S
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CRAFT FOREMAN
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r SLUE (HARD) COPY - ATTACH TO ITEM YELLOW COPY-Q C INSPECTOR FORWARD FOR NDE AS APPLICABLE M:J, COP 1"- RETAINED BY CRAFT UNTIL EXAMINATION COMPLETE
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Revision 1 M !) I; 11 I; Q !! 1: ST TAG
-Tiescri ption :
This tag in uneel by the responsible Craf t Foreman to request required non-destructive examination.
RESPONSIBL1-; POSITION ACT. ION CRAFT FOREMAtl 1.
Enter date request is made.
2.
Enter type of test required.
o 3.
Enter Isometric Drawing Number.
i 4.
Enter Class Number.
5.
Enter Pipe Nominal Diameter.
6.
I:nter Material Wall Thickness.
7.
E'nter Basic Weld Nunber.
8.
Check this Block for Visual.
11.
Fill in Name of' Person I,equesting Examination.
QUALITY CONTROL INSPECTOR 9.
Sign and date if. we1
Revision 0 ID#
PROCEDURE NO.
REV. RECORD 1TPE RECORD FORM NO. REV.
RET.
1 AP-I-01 3
0 2
AP-I-02 9
ALL PROCEDURES AND REVISIONS 0
0 0
3 AP-1-02 9
BEcliTEL POWER CORP. APPROVALS 0
0 L
s$ 4 AP-I-03 6
0 0
L INTERIll Cl!ANGE TO PROCED/REV
/5 AP-I-03 6
INTERIM PROCEDURE + REV EXHIBIT A 1
2 6
AP-II-01 5
0 EX111 BIT B 0
2 7
AP-II-02 2
0 0
0 L
8 AP-II-04 3
STOP WORK ACTION 0
0 L
9 AP-II-05 5
ORIENT /INDOCT ACK SEET EXHIDIT A 0
6 10 AP-II-05 5
TRAINING PIPORT EXIIIBIT A 1
L 1
1 AP-II-05 5
PROCEDURE TRAINING REPORT EX111 BIT B 0
L 12 AP-II-06 0
AUDIT FIND RPT/PROJ RESP -
EXHIBIT C 1
L 13 AP-II-07 2
QA PERSONNEL INDOCT RCD 3 EXHIDIT B 0
L 14 AP-II-07 2
QUALIFICATION RECORDS 0
2 6
15 AP-II-07 2
RCD OF PART IN SENINARS 0
0 L
16 AP-II-03 3
QA REPORT 0
0 _6 17 AP-II-08 3
QA REPORT RESPONSE EXIIIBIT B 2
6 1G AP-II-09 0
QA STOP EORK DIRECTIVE O
O 0~
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19 AP-II-10 1
0 EXHIBIT A 0
6 20 AP-II-11 1
0 0
0 0
21 AP-II-12 2
0 0
0 0
22 AP-III-01 0
0 0
0 0
23 AP-III-02 1
- AS-BUILT DATA 0
0 0
- . 4 4
AP-III-03 1
0 0
0 1
Js 5 AP-III-04 7
CONSTRUCTION VARIANCE PIPORT 0
0 0
6 AP-III-04 7
FIELD CHANGE REQUEST EDIIBIT B 1
L 27 AP-III-05 1
FIELD DRAWING LOG EXHIBIT A 1
1 28 AP-III-05 1
ORIGINAL FIELD DRAWINGS EXIIIBIT B 0
L 29 AP-III-06 0
0 0
0 L
30 AP-III-07 1
FIELD ENGINEER NOTF. BOOKS 0
0 0
31 AP-III-07 1
INSPECTION FOPJi 0
0 1
32 AP-III-08 0
REPRO 3UCIBLE DRAWING 0
0 1
33 AP-III-08 0
TRANSHITTAL SEET 0
L ~~
0 34 AP-IV-01 1
0 EXHIBIT E O
L 35 AP-IV-02 1
0 0
0 L~
36 AP-IV-03 1
0 0
0 L
~Q AP-IV-04 1
0 0
0 L
.1 AP-IV-05 1
0 0
0 L
Neiic)
AP-IV-06 3
0 0
0 L
~
40 AP-IV-07 1
0 0
0 L
41 AP-IX-01 2
0 EXilIBIT A 0
L,
i 42 AP-IX-02 2
0 0
0 0
43 AP-IX-03 9
DCN/ECN STATUS BLOCK CARD 0
0 0
AP-IX-03 9
DOC RCD AND DISTRIB CARD EXHIBIT F 3
0 AP-IX-03 9
DOCUl!ENT TRANSMITTAL EX111 BIT A 2
L AP-IX-03 9
LOST OR DESTROYED DOCUMENTS EXillDIT C 0
0 47 AP-IX-03 9
NOTIFICATION OF RECEIPT EUilBIT E 1
L 48 AP-IX-03 9
PROCEDURE INSTHUCTION SIIEET EXHIBIT F 1
1 49 AP-IX-03 9
FROCEDURE MANUAL ASSIGN I.0G EXillBIT L 1
0
- L AP-IX-03 9
PROCEDURE STATUS INDEX EXIIIBIT J 1
1
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AP-1X-04 4
TRANSMITTAL EX111 BIT !!
2 L
AP-IX-05 1
0 EXIIIBIT A 0
L a
53 AP-IX-06 1
0 0
0 0
54 AP-)X-07 0
0 0
0 I.
55 A,P-V-01 1
0 0
0 0
0 0
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File Category File Cate:ory Title File Cateaory Pescriptien 17.0 CIVIL Construction records relating to activities during the construction of the power.
File Number File Name File Description /Renarks 17.1..
Concrete Pour Packages Construction records relating to concrete pours, filed by pour number.
17.1A Inspection & Testing of Concrete Expan-Filed by date within placement.
sion Anchor Bolt Reports ar.d Transmittals Transt.iittal filed by transmittal number.
17.lB Concrete Core Drilling keports and Filed by placement number, then 'oy Trancmittals d.ite within placeraent. Transmittal filed by transmittal number.
17.1C Computer Run-Off. of Suzaiary of Filed by date. Transmittal filed by _
Ccmpressive Tests and Transmittals transmittal number.
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17.2 Concrete m
Construction records relating to O
con' crete, bctching and test rg N
records, concrete constituents, E
grout, etc.
H 17.2A Transmittals Filed by transmittal number.
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17.2B Cencrete Materials Tests O
l 17.21;.1 Fine A:;gregate 2:
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.s AP-IX-04 Appendix I LNf0RMATON XY bis!'3'
' -Q.
QA RECORDS NOT REQUIRING REVIEW BY QUALITY DOCUMENTS SECTION 1.
Drawings, Specifications, and Purchase Orders sent to Document Con-trol directly by the A/E.
2.
Records generated by the Q.A. Organization.
3.
Approved procedures / revisions.
4.
Documentation from vendors which is sent directly to the A/E.
S.
Procurement documentation generated by the Purchasing Department i.e.
Purchase Orders, etc.
6.
Quality Training and Certification Records.
7.
Records ge~nerated by Document Control.
8.
Records generated by the owner.
9.
Housekeeping Inspection Records generated by Safety Department.
10.
Training Records generated by Training Section.
- 11. Receipt, Maintenance, and Inspection Requirements (RMI) Records.
12.
Superseded Traveler Sheets without entries.
- 13. Non-Safety Permanent Plant Records.
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Type PnoMCT NAMt WOLF _ CREEK GENERATING STATION Administrative Procature No.
Records and Filing 7,
AP-IX-04 Volurne Sect.on I
IX
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10 Page of PROJECT NO.
7158 FOR KANSAS GAS AND ELECTRIC COMPAhY KANSAS CITY POWER AND LIGHT COMPAhY WOLF CREEK GENERATING STATION go%STRy BURLINGTON, KANSAS O
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JUN 161982 n c
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DANIEL INTERNATIONAL CORP hTION
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CONSTRt1CTION PROCEDURE gg
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SCOPE 1.1 The purpose of this procedure is to assure records are properly identified and forwarded to Document Control for inclusion in the Record File. This procedure also describes general functions and activities of Document Control in receipt and filing of records.
1.2 This procedure shall also be utilized for Non-Safety permanent plant records (excluding financial or commercial type records) which shall be incorporated into the total project file.
2.0 REFERENCES
2.1 SSUPPS Standard Quality Assurance Manual, Section B-12.
_t 2.2 ANSI N45.2.9-1974:
" Collection, Storage, and Maintenance of Nuclear Power Plant Quality Assurance Records".
2.3 Construction Procedure AP-IX-03: " Document Control".
2.4 Quality Procedure QCP-I-05:
" Quality Processing of QA Records".
' 3.0 GENERAL i
3.1 The functions and activities of the Document Control Section_
described in this procedure shall be performed in accord'ance with
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the requirements of References 2.1 thru 2 4._~
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3.2 Quality Assurance Records are those records which furnish docu-mentary evidence of the quality of components, materials, ices activities relating to the manufacture, shipping, receipt, serv-storage, installation / construction, testing, startup, and opera-tion of safety related systems, structures, components, mate-g].
rials, and Fire Protection, II/I and D (Augmented) Records.
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Documents of the type indicated above shall become Quality 4
Assurance Records when they have been completed as described in eference 2.4 3.3 Quality Assurance Records that are to be reta ined __by_ Document Control t.ithput proce s s inst as described in Reference 2.4 shall
)ecome Quality Assurance Records when transmitted to Document Control for inclusion into the files.
3.4 The Document Control File Room shall be the single repository for QA Records ' received and generated at the job site for which
, rf-retention is required. Non-safety related records may be stored in other designated areas under the custody of the appropriate Supervisor / Manager.
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.t 10 3.5 The Document Control Manager shall be responsible for the main-tenance, security and control of access to the Document Control File Room.
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3.6 Access to the Document Control File Room shall be restricted to designated personnel.
3.7 The Document Centrol Manager shall be responsible for the estab-lishment and implementation of the filing system to be used, the publication, distribution, and revision, when required, of the Document Control File Number Catalog, the receipt (by Document Control), and the filing of records generated or received at the job site.
3.8 One copy of the current revision of the DOCUMENT CONTROL FILE NUMBER CATALOG shall be stamped " DOCUMENT CONTROL MASTER COPY" and shall not be removed from the Document Control area.
3.9 The Document Control Manager (Records) shall initiate and main-tain a Record Retention Index indicating the retention period f,or each record type.
3.10 One copy of the current revision of the Record Retention Index shall be stamped " DOCUMENT CONTROL MASTER COPY" and shall 'not be removed from the Document Control area.
3.11 File numbers shall be of the alpha numeric configstration.
9 = numeric character X = alpha character 99 99X 99X
> Sub-division of rygv}
Specific File, if needed
> Specific File
> Specific Category 1
> General Category l
Example:
17.2B.1
- 17. = General Category (Civil)
.2 = Specific Category (Concrete)
B = Specific File (Analysis
.1
=
Sub-division of Specific File (Sieve Analysis-Concrete Natural Sand)
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,c 3.12 Records __ forwarded to Document Control shall be listed on and_
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attached to a Transmittal Letter.
The Transmittal Letter shall become a recor_d. The Originator of site gener.1ted records or the recapient (other than Document Control) of site received records shall identify each record by (fIITP) and shall assian the filg
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gugi.er to each record including arwh thent of a mtiltiole a heet prd or package with the except ionaf-racords t_h_a t_Ita.y.c__an_
assiened unique identifying number,(CVR, DCN, ECN, FCR, MRR Package, NCR, r u., Concrete Pour Package, etc.).
3.13 Discfrtine/ Group Managers shall be responsible for notifying the Document Control Manager of the titles of records to be generated by their departments, identifying the comparable record type (s) listed in Reference 2.2 (if a comparable record type is listed) and indicating the required retention period for each record type.
3.14 Document Control will accept and retain, in hard copy form, incomplete records which cannot be completed until further "f.,
construction activity has been completed.
3.15 Records transmitted to Document Control from other than Quality Document sectiva snaAA meet the following criteria; 1.
Appropriate blanks giving pertinent data shall be filled in.
2.
Appropriate blanks shall be initialed or s'igned and dated as applicable.
3.
The record shall be legible and reproducible.
4.
Entries should be made with black ink.
)
5.
Records _that do~not meet these crite la shall be returned to the oriainato @
3.16 Records (Calibrations, Pour Packages, etc.) received subsequent to the initial record (s) shall be added to the applicable file.
3.17 Records may be
- corrected or supplemented in accordance with
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Paragraph 4.2.8 of this procedure.
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.e 10 3.18 Records stored in the Document Control File Room shall be at-tached in binders, folders, or stored in envelopes which encloses the records on three sides, identified with a file number, and stored, in metal filing cabinets.
3.19 Records shall be stored in the Document Control File Room in such a manner as to prevent deterioration.
Specially processed records (i.e.,
Radiographs, Microfilm, Photographs, and Nega-tives) shall be packaged and stored in accordance with manufac-turers recommendations.
3.20 Drawings shall be filed in accordance with Reference 2.3.
3.21 Submittal plans shall be established to ensure availability of Quality Assurance Records from Daniel Suppliers and Contractors.
4.0 PROCEDURE 4.1 Receipt and Filing of Records.
RESPONSIBLE POSITION.
ACTION REQUISITION INITIATOR 1.
Ensure availability of Quality Assurance (QA) Records from Daniel Suppliers and Contractors by establishing specific submittal plans for QA Records.
WAREHOUSE RECEIVING PERSONNEL 2.
Forward QA Records from Daniel Suppliers to Quality Document Section (QDS).
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CONSTRUCTION MANAGER wy
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3.
Forward QA Records from Daniel Contractors to QDS.
ORIGINATORS OF DOCUMENTS 4.
Forward those i
documents identified as QA Records and gene-rated by Daniel or its Suppliers ar.d Contractors as a result of implementing drawings, specifications, and procedures to QDS for compilations and review.
5.
Documents (which will become QA Records) may be forwarded to i :a QDS as packages or as Individual records but shall always be attached to a transmittal which identifies the document by i
title and file number.
i omet INFORMATION ON.Y
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CONSTRUCTION PROCEDURE
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RESPONSIBLE POSITION ACTION
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hlGINATORSOFDOCUMEM 6.1 Review those documents for compliance with the requirements _
of applicable procedures and specit2 cations gnose implemen-
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Etation caused the genera h n of the documents.
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7.
Those QA Records listed in Appendix I shall be transmitted to Document Control (DC).
QDS DOCUMENTS INSPECTION 8.
Process documents in accordance with Reference 2.4 and forward to DC.
DOCUMENT CONTROL CLERK 9.
Date stamp and vgr,1fy that the records listed on the Docu-ment Tran_smittal (Exhibit A) agree with the records attac.nea ttr-rne _ Transmittal. ~ algn and date the Transmittal aW
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" return the canaryTpy to the originator.
File the white copy in the DC Transmittal File.
10.
File records in applicable file cabinet according to their appropriate File Number as listed in the Number Catalog.
11.
Stamp one copy of the current revision of the FILE AUMBER CATALOG (Exhibit G) " DOCUMENT CONTROL MASTER COPY" and retain in the DC area.
12.
Upon receipt of at subsequent revision, the File Number Catalog on file shall be disposed of.
Wy) 13.
Radiographs, Microfilm, and Aperture Cards shall be stored in accordance with manufacturer's recommendations.
Kodak Company Storage Recommendations--1979 state the temperature range to be 40' to 70*F., and relative humidity 30 to 40*..
14 Check the temperature and humidity recording chart periodi-cally.
If the temperature or humidity exceeds the recom-mended range, initial and date the chart and contact the Equipment Maintenance Section.
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g" RESPONSIBLE PO!ITION ACTION 4.2 Control of Records DOCUMk.hT CONTROL MANAGER 1.
All QA Records shall be placed in the applicable files by designated DC Personnel.
2.
The list of designated personnel to file QA Records shall be posted inside the file room entrance.
3.
QA Records will be reproduced upon request.
Ten (10) or more pages require a written request. The written request shall include the record file number.
Reproduced copies shall be stamped, "FOR IhTORMATION ONLY".
4.
Vendor Instruction Manuals may be checked out by use of the Document Transmittal.
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5.
One copy of each Manual shall be stamped, " DOCUMENT CONTROL MASTER COPY" and shall not be removed from the DC area.
6.
Designated Quality Personnel (list shall be posted in the file room) shall complete an "0W" card (Exhibit B) initiate and sign the REQUEST FOR QA RECORDS (Exhibit E) to remove QA Records from the DC area.
7.
Designated KG&E RMS Personnel shall complete an "0W" card, initiate and sign a Document Transmittal to remove QA Records from the file room to the RMS work area for SRL preparation. These records shall be returned at the end of the work day.
8.
KG&E Operation and Startup Records stored in the DIC vault will be transferred to the KG&E Records Management System Supervisor upon written request. Records shall be listed on and attached to a Document Transmittal.
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RECORDS ORIGINATOR
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4 9.
Changes to site generated QA Records shall be made by:
1.
Striking a single black line through the erroneous entry.
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Initialing and dating, or otherwise authenticating the change (i.e. stamp in lieu of signature when a stam;i is authorized).
=4 3.
Entering tue correct information.
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. 10 RESPONSIBLE POSITION ACTION RECORDS ORIGINATOR W4 Liquid Paper or other correcting type fluids shall not be used to alter QA Record Data.
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Personnel authorized to change QA Records in the manner described above shall be limited to the originator, the originator's supervisor, or the reviewer as identified on the record to be changed.
All changes shall have approval of the Project Quality Manager or the Project Quality Discipline Engineer / Manager responsible for the
- record, 6.
Supplemental Records shall be processed in accordance with Paragraph 4.1.
4:,.
DOCUMENT CONTROL CLERK 10.
To remove a QA Record from the files, have the requestor:
1.
Designated Quality Personnel shall complete an " GUT" card and initiate a REQUEST FOR QA RECORDS.
2.
Designated KGSE RMS Personnel shall complete an OUT card and initiate a Document Transmittal. The trans-mittal is signed by one of KG&E designated personnel, the pink copy retained by DC, the white and canary copies accompany the QA Records.
11.
Place the OUT card in the applicable file.
T 12.
Upon return of QA Records ' to the file room, sign the corr-g plated REQUEST FOR QA RECORDS, remove the OUT card from the file, and line through the entry on the OUT card.
The transmittal is signed by one of the designated DC clerks, the canary copy returned to one of the KG&E designated personnel, the pink copy removed and disposed of, the white
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copy is filed in the DC Transmittal file.
DOCUMENT CONTROL MANAGER 13.
The Record Retention Index (Exhibit F) shall be maintained in a current status at all times. A current listing shall be printed each month.
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.i10 14 One copy of.h e current revision of the Record Retention Index shall te stamped, " DOCUMENT C0hTROL MASTER COPY" and shall not be removed from the DC area.
p RESPONSIBLE POSITION ACTION
- E DOCUMENT CONTROL MANAGER 15.
Upon receipt of a subsequent revision, the Record Retention Index on file is disposed of.
4.3 Protection / Security of Records DOCUMEST C0hTROL MANAGER 1.
Limit access to the DC File Room to DC Personnel and other designated personnel on the access list posted inside the file room entrance.
V 2.
Lock the DC File Room at the end of each work day.
5.0 RETAINED DOCUMENTATION 5.1 The following documents shall become retained records when processing is completed and records are filed in the DC File Room.
1.
Transmittal (Exhibit A), reference Paragraph 4.1.9.
~~
2.
Record Retention Index (Exhibit F),
reference Paragraph 4.2.12.
3.
File Number Catalog (Current Revision), (Exhibit G), refer-T ence Paragraph 4.1.11.
6.0 EXHIBITS AND APPENDICES
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l 6.1 Exhibit A - Transmittal, Revision 1
,6 6.2 Exhibit b "OUT" Card, Revision 0
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6.3 Deleted 6.4 Deleted pe 6.5 Exhibit E - Request for QA Records, Revision 2 7~'
6.6 Exhibit F - Retention Log, Revision 0-
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6.8 Appendix I - QA Records not requiring review by QDS, Revision 3 e
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.J AP-IX-04 A Page Page 1 of 1 Revision 1 LIST OF EITECTIVE PAGES On a changed page, the portion of the text affected by the latest change is indicated by a vertical line along the right hand margin.
Total number of pages in this procedure is 22 consisting of the following:
PAGE REV.
PAGE REV.
PAGE REV.
1 Title 8
8 8
Exhibit D 0
A 1
9 8
Exhibit E 2
2 8
10 8
Exhibit E 2
3 8
Exhibit A 1
Exhibit F 0
4 8
Exhibit A 1
Exhibit G 0
5 8
Exhibit B 0
Appendix I 3
6 8
Exhibit B 0
- 7 8
Exhibit C 1
Indicates pages changed, added, or deleted by the current change.
Indicates pages added and intentionally left blank.
Insert this page immediately af ter the title page.
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_ INSTRUCTIONS FOR COMPLETING TRANSMITTAL SHEET 1.
Enter Responsible Holder's name.
2.
Enter date documents are issued.
3.
Enter date documents are due to be returned.
4.
Enter Responsible Holder's title (if known).
5.
Use as needed.
6.
Enter name of individual preparing transmittal.
7.
Check applicable block.
8.
Enter nu.aber of copies being transmitted.
9.
Enter document number.
- 10. Enter document revision number.
- 11. Enter document title, or any pertinent information.
- 12. Enter number of copies to be returned.
- 13. Enter revision number of document to be returned.
14 Respons ble Holder's signature and date.
- 15. Signature and date of nC Clerk.
(For VOID documents returned).
- 16. Signature and date of DC Clerk.
(DRDC Posted).
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INSTRUCTIONS FOR COMPLETING OUT CARD 1.
Enter individuals name requesting to check out record.
]A 2.
Enter record file number and / or title.
3.
Enter date record is checked out.
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