ML20127D150
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UNITED STATES NUCLEAR REGULATORY COMMISSION 3
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-E WASHINGTON. D. C. 20555 February 13, 1984 bodWt MEMORANDUM FOR:
Dick Brady C. A. Beckwith #
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Pearl Smidth RIII FROM:
Donnie H. Grimsley, Acting Chief Freedom of Information and Privacy Acts Branch
SUBJECT:
FOIA REQUEST FROM KAY DREY FOR DOCUMENTS REGARDING THE CASELOAD FORECAST PANEL'S ASSESSMENT OF ITS OBSERVATIONS ON SITE AND ANALYSES OF UNION ELECTRIC'S PRESENTATIONS DURING THE SUBSEQUENT OTHER VISIT TO CALLAWAY ON SEPTEMBER 12-14, 1983 (F01A-84-103)
Please find enclosed a copy of the sub' ject FOIA request.
Please advise Connie Pappas of my staff by February ~ 21,1984, of your response to the following:
(1) Does your office have documents subject to this request?
If yes: How much search time will be required? NOTE:
If ex3ected search time exceeds two hours, do not begin searci until first talking to F0IA Branch staff contact.
(2) Approximately how many documents do you anticipate will be withheld from public disclosure? What is their nature?
(3) _ hen submitting documents responsive to the request, a W
careful review should be undertaken to identify to DRR (1) any o
material which should be withheld specifically as classified, 4
safeguards, or proprietary information, and (2) all records received from, or transmitted to one, or more Comissioners,.
or which contain substantive excerpts from~ records received from, or transmitted to, the Comissioners.
(4) Do you anticipate any problems in processing this request and responding in the allotted time?
(5) Which other offic'es might have documents subject to this request?
Please provide DRR with all documents subject to this request no later than N00N, February 24, 1984.
g41og4840606 KILLEFE84-367 PDR l
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' Special Instructions regarding FOIA search requirements are attached.
If you have any questions, please telephone immediately the F0IA Branch contact listed below. -
Donnie H. Grimsley
Enclosures:
As stated CONTACT:
Connie Pappas 49-28992~
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101A SEARCH REQUIREMENTS
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The following instructions are to be used in searching for records and processing FOIA requests:
Scope of Search 1.
As a general rule, a search is adequate when all records are located which individuals familiar with the subject matter of the request can_ reasonably be expected to find in a reason-able amount of time.
2.
The staff does not have to look into every conceivable file for records subject to a request, but the staff likely to be familiar with the subject matter must be consulted, and those files likely to
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contain records must be reviewed.
Agency Records 4
3.
An FOIA request applies only to records in existence on the date the request is received by NRC. "In existence" includes records in a computer data file if the information is retrievable by use of an existing print program.
No new programming is required.
(Records created af_ter a request is received by NRC may be made available as a matter of discretion with the staff, i.e., if the additional records are necess'ary to provide a complete picture of a situation or to avoid possible ambiguity).
4.
If the requested information does not exist in record or computer format at the time'a request is received, there is no obligation under the FOIA to createia record in order to be responsive to the request.
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If records have been deskroyed prior to the receipt of the re 5.
there is no obligation under the FOIA to tell the _ requester what was destroyed, when it was destroyed, or why it was' destroyed.
Note, however, that no records may be destroyed after a request is received.
6.
If a FOIA request also asks for all records created in connection with the processing of the request, it is not necessary to make these records available since the records were not in existenc the time the request was received.
request, however, for 'these records).(There may~be:a separate, later l
7.
If a FOIA request asks for. records maintained at a person's l
residence, and a staff member has any question as'to whether the records are personal records or agency records, the staf f member i
should contact the'F01 A Branch.
person'.s residence are not " agency records").(Normally records main 8.
IF THE STAFF HAS ANY QUESTIONS ABOUT THE SCOPE OF A REQU PARTICULAR RECORDS SHOULD BE INCLUDED WITHIN THE SCOPE, SCOPE OF THE' REQUEST APPEARS TO BE-UNREASONABLY BURDEN MORE READILY AVAILABLE RECORDS, THEY S THEIR MANAGEMENT AND THE F0IA BRANCH IN DRR.
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