ML18087A750

Rev 10 to Review of Procurement Documents.

ML18087A750
Person / Time
Site:	Salem
Issue date:	05/13/1982
From:	Public Service Enterprise Group
To:
Shared Package
ML18087A720	List: ML18087A719 ML18087A721 ML18087A722 ML18087A723 ML18087A724 ML18087A726 ML18087A727 ML18087A728 ML18087A729 ML18087A730 ML18087A732 ML18087A733 ML18087A734 ML18087A735 ML18087A736 ML18087A737 ML18087A738 ML18087A739 ML18087A740 ML18087A741 ML18087A742 ML18087A743 ML18087A745 ML18087A746 ML18087A747 ML18087A748 ML18087A749 ML18087A750 ML18087A751 ML18087A752 ML18087A753
References
QAI-4-3, NUDOCS 8303160625
Download: ML18087A750 (6)

Text

DOCUMENT NO.: QF.I .:;-3 REVISION: 10

JATE:

• r::*r . . -: I c PAGE 1 OF 8/'7J STATION l*.*c_uME REVIEW OF PROCUREMENT DOCUMENTS SALEM 2

1. SCOPE This instruction applies to the Quality Assurance Department's re-view of procurement documents for designated items and services.

2. PURPOSE The purpose of this instruction is to describe the Quality Assurance Department review of procurement documents for specified items.

3. REFERENCE DOCUMENTS 10CFR Part 21 - Reporting of Defects and Noncompliance.

4. IMPLEMENTATION The documents listed below shall be reviewed by *the Quality Assur-ance pepartment (QAD) as described.

4.1 .1 SPECIFICATIONS Specifications shall be reviewed and approved by the QA Engineering and Construction Division in accordance with the applicable QAI.

4.1.2 BID PACKAGE 4.1 .2.1 Bid packages for items or services on ~he Salem Q L~st, or non-safety related.with QA provisions or any other item or*service to which the QA Program applies shall be reviewed by the applicable QA division for quality content. This review shall be accomplished prior to* submittal to prospective suppliers through the Purchasing Department. If the review is satisfactory, the Manager - QA Serv-ices shall initial and date the bid request cover letter and for-ward it to the Purchasing Department. Comments resulting from the review shall be documented and transmitt~d to the requesting de-partment for resolution. Bid packages shall be approved by the Manager - QA Services upon resolution of all comments and forwarded to the Purchasing Department.

4.1.3 SUPPLIER QUOTATIONS Quotations or proposals from successful bidders shall be reviewed b~

the applicable QA division for compliance with quality requirements and engineering specifications. Discrepancies noted sh~ll be docu-

• mented and brought to the attention of the sponsor engineer. Sup-plier quotations or proposals shall be approved by the applicable manager upon resolution of all comments.

M P82 48 10/1

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PDR ADOCK 05000272 S PDR

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I 2 10 QAI 4-3

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\'()L!JME: REVISION: DOCUMENT "<C.

DATE:.. S/13/82 PAGE 3 Of 8

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MATERIAL REQUEST AND RECEIVING RECORD 4.1.5.1 Material Request and Receiving Record (MR/RR) forms which are designated safety related or non-safety related with quality provisions shall be submitted to the following QAD organizations:

(1) MR/RR forms initiated at Salem Generating Station shall be reviewed and approved by the QA Operations and Maintenance Division.

(2) MR/RR forms initiated by the Engineering Department shall be reviewed and approved by the QA Services Division.

Non-safety related requisitions which do not include quality provi-sion do not require QA approval for reorders.

4.1.5.2 Items requiring qu~lity provisions shall not be included on material requisitions or purchase orders with items that do not re-quire quality provisions.

4.1.5.3 The following information shall be supplied in the "Quality Assurance" block (see Attachment 1) by the requesting organization.

Key (a) 1 Check safety related "yes", or

( b) 2 Check safety related "no", or

( c) 3 Check Commercial Cataloq Item (CCI)

Note: One of the above and only one shall be checked.

(a) 4 Check "QA provisions" block. ~f "yes", docurpenta-tion, forms, etc. may be required. If "no", nothing is required other than item number and definition of what is being procured. The "QA provisions" block shall be checked "yes" for non-safety related items which require QA Program provisions, e.g., Fire Pro-tection Equipment.

( e) 5 Check the applic?bility of lOCFR Part 21.

4.1.5.4 The material request shall be reviewed by the responsible QAE for the following, prior to submittal to Purchasing or further processing to the initiating department.

(1) Equipment specification is included, approved by QAD.

(2) Adequate material description per 4.3.2.1 through 4.3.2.3.

(3) Completion of "Qu~lity Assurance" block per 4.1.5.3 .

• M P82 48 10/3

2 R=:VtSlON: 1Q DOCUM=:NT >.;CJ. Qf..I *4-3.

SP.LEM DATE: ~/13/8c* PJ...GE 5 of 8 4.1 .6.2 Examples of services include:

Consultant services Calibration services Design analyses/stress calculations Inspection Nondestructive examination Security Operating procedures preparation Radiation monitoring/protection Radwaste Seismic and geologic surveys Station Emergency Plan Fire protection inspection by fire consultants Maintenance and betterment Meteorological data collection program Environmental Qualification Testing 4.1.7 ISSUED PURCHASE ORDERS/CONTRACTS

. 4.1.7.1 Local orders less than $50 which are not processed through the Purchasing Department shall not be used for procurement of items requiring quality provisions.

4. 1. 7 ~-2 up-on receipt of a copy of the issued purchase order, the

• QA Services Division shall review it for inclusion of the previously established quality assurance requirements and correct classifica-tion.* Discrepancies shall be brought to the attention of the Pur-chasing Department representative and resolved.

4.1.8 SUPPLIER DOCUMENTS Review of supplier documents shall be in accordance with the.appli-cable QAis.

4.2 CHANGES TO PROCUREMENT DOCUMENTS

. 4!2.1 Changes to documents already approved and/or reviewed shall be handled in the same manner as was the original document.

4,2.2. Changes in classification of previously approved procurement documents (i.e., safety related to non-safety related and vice-versa) shall be reviewed and approved by the responsible QA Division prior to issuance.

4.2.3 Change orders involving technical or quality requirements shall not be issued without an approved material request form.

M P82 48 10/5

2 REVISION:

10 DO CUM ENT "10.

QAI 4-3 SALEM 7 of 8 DATE'. " I l"J

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( c) Suppliers of Fire Protection hardware when the only QA provisions is a UL or FM listing need not be included on the list.

( d) Sales Office, if other than the specified facility, need not be included on the list. In these cases the purchase order shall specify that the procured item be supplied by the approved facility as identified on the list.

( e) A completed and approved QAF 34 has been issued.

proval of a MR/RR is not sufficient documentation of sup-QAD ap- I plier approval.

(5) Allow no substitution_ of the identified Commercial Catalog Item unless authorized by En~ineering and Quality Assurance Depart-ment representatives.

(6) Forward copies of purchase orders and contracts with attach-ments, to the responsible Manager - Quality Assurance in paral-lel with those going to the requisitioner.

4.3.2 ENGINEERING AND CONSTRUCTION DEPARTMENT, NUCLEAR FUEL DEPARTMENT AND NUCLEAR DEPARTMENT The r~-questor/requisitioner shall, on the MM/RR form, specification or attachments:

4.3.2.1 Completely identify the intended procurement item(s) in-cluding quantity, component type, part number and intended use.

Either part number, size class, or rating should be included as applicable.

4.3.2.2 Where codes or standards apply, furnish a complete identi-fication consisting of:

(for ASME) material designation B&PVC edition addendum referenced code cases considered

• (for ASTM, material designation ANSI and standard number others) year of issuance supplementary requirements M P82 48 10/7

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