ML20212L271

Rev 0 to Ndp 300-2, Selection of Procurement Sources

ML20212L271
Person / Time
Site:	Trojan File:Portland General Electric icon.png
Issue date:	02/19/1986
From:	Schweitzer J, Withers B PORTLAND GENERAL ELECTRIC CO.
To:
Shared Package
ML20212L243	List: ML20212L241 ML20212L257 ML20212L271 ML20212L281 ML20212L294
References
NDP-300-2, NUDOCS 8701290396
Download: ML20212L271 (7)

Text

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NUCLEAR DIVISION PROCEDURE NDP NO. 300-2

'. TITLE PAGE 1 OF 5 SELECTION OF PROCUREMENT SOURCES ISSUE DATE February 19, 1986 j _ REVISION NO. 0 rs.s m .-

• o /utut.I "06Li&, %</TC />tW= 2./2/A FDde Orlainator Date Manaaer. QA Date VP. Nuclear Division EFFECTIVE 1-5/0 PAGES Attachments A-B/0 1.0 PURPOSE This procedure identifies the requirements for evaluation of the quality systems of procurement sources providing quality-related items and services.

2.0 APPLICABILITY This procedure applies to all Nuclear Division and support organizations involved in quality-related procurement activities. (See NDP 100-1, Attachment I for applicability to specific organizations.)

3.0 DEFINITIONS 3.1 Ouality System - Refers to the complete or selected portions of the following Quality Assurance (QA) program standards. The standard and

{ applicable revision or addenda date is incorporated into a procurement

document as a requirement for the procurement source to apply as

! appropriate to the item (s) or service (s) being procured:

i ANSI /ASME NQA-1 ANSI /ASME M45.2 10 CFR 50, Appendix B 10 CFR 71, Subpart H r ASME III NCA 4000 Mil-Q-9858A ASME III NCA 3800 Mil-Std-45662 WRC Regulatory Guide 4.15 ANSI /ASME E45.2 Daughter Standards Other QA requirements not covered by the above standards

4.0 REFERENCES

4.1 PGE-8010. " Nuclear Quality Assurance Program".

4.2 Regulatory Guide 1.123. " Quality Assurance Requirements for Control of Procurement of Items and Services for Nuclear Power Plants" (endorses ANSI M45.2.13-1976).

4.3 NDP 300-1, " Procurement Quality 1,evel Classification System".

T 8701290396 DR 870109 ADOCK 05000344 PDR

NUCLEAR DIVISION PROCEDURE NDP NO. 300-2 I

ISSUE DATE February 19, 1986 REVISION NO. O PAGE 2 OF 5 k

4.4 Coordinating Agency for Supplier Evaluation (CASE) Register.

4.5 PGE Evaluated Contractor and Supplier List (ECSL).

5.0 PROCEDURES 5.1 EVALUATION METHOD The quality level code classification of the item or service is determined in accordance with NDP 300-1. An evaluation is not required of the Quality Program capabilities of procurement sources  ;

for Quality Level j Code C1 or C2 items or services. Further  !

guidance is given below for Quality Level Codes A 1 , A2 , Di , and D* 2 A. Procurement Sources Previously Evaluated

1. Quality Level Code Ag or A 2

Determine if the proposed contractor or supplier is identified as a PGE Evalusted Contractor ar Supplier in Section 2.0 of the ECSL.

If the contractor or supplier is listed in Section 2.0 of the ECSL:

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a. Determine if the quality system requirements to be con-tractually imposed are the same as those evaluated previously;

b. Determine if the material, equipment, parts, or services to be procured are similar to product (s) or process (es) for which the previous approval status was given;

c. Determine if the previous evaluation date occurred within the

, last three years;

d. Determine if the business location is the same as that evaluated previously;

e. Determine if conditional approval conditions (if any, as indicated under "Cosunents") have been resolved.

If the requirements of a. through e above are met, the con-tractor or supplier may be considered an approved source and can be specified in a quality-related purchase order which requires a Quality Level Code At or A2 source of supply. If these requirements are not met, go to Section B below.

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NUCLEAR DIVISION PROCEDURE NDP NO. 300-2 ISSUE DATE February 19, 1986 REVISION NO. O PAGE 3 OF 5

2. Quality Level Code D or D 7 2 C

Determine if the proposed contractor or supplier is identified in Section 2.0 or 4.0 of the ECSL. If the proposed contractor or supplier is listed in Section 2.0 or 4.0 of the ECSL:

a. Determine if the quality system requirements to be con-tractually imposed are the same as those evaluated previously;

b. Determine if the material, equipment, parts, or services to be procured are similar to product (s) or process (es) for which the previous approval status was given;

c. Determine if the previous evaluation date occurred within the last three years;

d. Determine if the business location is the same as that evaluated previously;

e. Determine if conditional approval conditions (if any, as indicated under " Comments") have been resolved.

If the requirements of a. through e. above are met, the con-( tractor or supplier may be considered an approved source and can be specified in a quality-related procurement document which requires a Quality Level Code D1 or D2 source of supply. If these requirements are not met, so to Section B, below.

B. procurement Sources Requirinz Evaluation If the procurement source is required to have a QA program by the

! r procurement process, the Purchasing Department or Trojan Material Control Department shall not authorize the issue of purchase

, orders, term purchase orders, release letters, or local purchase orders or the start of manufacturing, fabrication, or field activities for Quality Level code A1, A 2, or D1 items or services until the contractor's or supplier's QA program is approved.

QA programs for Quality Level Code D2 procurements must be approved prior to receiving inspection acceptance of the procured item or service.

The QA program requirements of a procurement source shall be docu-mented in the specification for Quality Level Code Al or A2 procurements and in the MSR or purchase requisition for Quality Level Code Di or D2 procurements. In either case, the pro-curement documents shall require the contractor or supplier to

(- incorporate appropriate QA program requirements in subtier procurement documents.

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NUCLEAR DIVISION PROCEDURE NDP NO. 300-2 4

ISSUE DATE February 19, 1986 REVISION NO. O PAGE 4 OF 5 To initiate the evaluation of the contractor or supplier by the QA Department, the initiating department uses Attaghment A. )

identifying the appropriate quality system, the quality level code, and the iten(s) or service (s) to be procured.

If the QA Department does not approve the contractor's or supplier's QA program, their comuments and recommended changes shall be returned to the initiating department. The initiating department and the QA Department shall resolve the problem by either revising the QA requirements, having the contractor or supplier change and resubmit his QA program, or both. The revised QA requirements and/or resubmitted program shall be approved in accordance with this procedure.

If the QA Department approves the contractor's or supplier's QA program, the contractor or supplier shall be notified by the QA Department and required to submit a controlled copy of the approved QA program for use in post-award audits, if necessary.

All controlled copies of a contractor's or supplier's QA program shall be turned over to and maintained by the QA Department. The final results of the QA Department's evaluation shall be documented on Attachment B.

5.2 RECORDS A. Copies of Attischmnt A shall be sent to:

1. Quality Assurance Department (original).

2. Purchasing Department.

3. Trojan Material Control Department.

B. Copies of completed Attachment B shall be sent to:

1. Requesting Department.

2. Purchasing Department.

3. Trojan Material Control Department.

4. Quality Assurance Operations Branch Manager.

5. Quality Assurance Engineering and Support Branch Manager.

6. Quality Control Supervisor.

C. The QA Department shall process completed copies of Attachment B as QA records.

NUCLEAR DIVISION PROCEDURE NDP NO. 300-2 ISSUE DATE February 19, 1986 REVISION NO. O PAGE 5 OF 5 6.0 ATTACHMENTS 6.1 Attachment A. " Contractor / Supplier QA Program Evaluation Request".

6.2 Attachment B. " Evaluation of Contractor's/ Supplier's QA Capabilities".

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DJH/kal 5662k.1085

NDP 300-2 ,

, Attachment A )

Page 1 of 1 l

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CONTRACTOR / SUPPLIER QA PROCRAM EVALUATION REQUEST )

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FRON: Department Date:

TO: Quality Assurance Department Please review and approve the QA program for:

1. Contractor / Supplier:

(Name of Company) (Address)

(City) (State) (Zip) (Telephone No.)

2. Contractor / Supplier contact:

(Name) (Title)

3. MSR. PR, or DCP Material List:

Copy Attached: Yes No

4. For Quality System:

( 5. For Quality Level Ccde:

A 1, A 2, D i, or D2

6. Cotunodity/ Material

Description:

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(For ASME items, include type and class of material, ie, pipe, fittings and flanges, bolting, or weld filler material / Class 1, 2, 3 or MC.)

7. Requested by (Date) (Department Representative) c: Purchasing Trojan Material Control

BDP 300-2 Attachment B Page 1 of 1 EVALUATION OF CONTRACTOR'S/ SUPPLIER'S QA CAPABILITIES Contractor's/ Supplier's Name Date of Survey Contractor's/ Supplier's Address Telephone City / State / Zip Code Contractor's/ Supplier's QA Manual Approval Date Evaluation con- Manual Revision ducted at site: l___l Yes l l No (Desk Audit)

Quality Element S I N/A Quality Element S I N/A

1. Ormanization 11. Test Control

12. Control of Measuring

2. Quality Assurance Program and Test Equipment

13. Handling, Storage

3. Desian Control and Shioninz

14. Inspection Testing

4. Procurement Document Control and Goeratina Status

5. Instructions, Procedures and Drawinns 15. Nonconforminz Items

6. Document Control 16. Corrective Action

7. Control of Purchased Material, 17. Quality Assurance

( Equipment and Services Records

8. Identification and Control of l Material. Parts and Components 18. Audits

19. Special Audit i

9. Control of Special Processes Requirements CODE: S - Satisfactory

10. Insoection I - Program Deficiency

GENERAL COMMENT

S PPlicable i

This contractor / supplier is approved for:

Quality Level Code At or A2l l Quality Level Code Di or D2l l 1

Nst Approved l l Far the following product line(s):

i QA Engineering and Support Date

( Branch Manager i

c: Purchasing QAO-BM QAE-BM Requesting Department Trojan Material Control 4

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