ML20076G259
| ML20076G259 | |
| Person / Time | |
|---|---|
| Site: | Midland |
| Issue date: | 06/01/1983 |
| From: | Durand R MARK G. JONES ENGINEERING CONSULTANTS, INC. |
| To: | |
| Shared Package | |
| ML20076G013 | List: |
| References | |
| ATP-10-Q, NUDOCS 8306140597 | |
| Download: ML20076G259 (8) | |
Text
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l PROCEDURE FOR DOCUMENT CONTROL l
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ADMINISTRATIVE TASK D
PROCEDURE NO. :
ATP-10-Q f
REVISION NO. :
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DATE:
June 01, 1983 sC
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U 8306140597 830607 PDR ADOCK 05000329 A
PDR MARK G.
JONES ENGINEERING CONSULTANTS, INC.
333 Hayes Street San Francisco, California 94102 i
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ATP-10-0 Revision 1 Page 2 of 8 TABLE QE REVISIONS Revision 0, Date:
May 26, 1983 Original Issue.
Revision 1,
Date:
June 01. 1983 Revised Paragr&phs IIA, IIIB and IV.
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ATP-lO-O Revision 1 Page 3 of 8 I
Scope t
This procedure describes the measures for establishing and maintaining control of quality - related documents which are transmitted to or generated by MGJEC during the course of
. performing quality - related work.
II.
Resoonsibilities A.
The Project Manager shall be responsible for the implementing of this procedure for each quality
- related project.
He also determines the distribution of quality related documents.
B.
The Project Administrator shall be responsible for the maintenance of the project and quality document files and for distributing and controlling the quality - related documents for each project.
III.
Definitions A.
Quality
- Related Document-Any document or written correspondence which is received, generated or used during the course of performing quality related tasks.
B.
Quality Related Tasks - Those tasks that must conform to the requirements of ANSI N45.2,
" Quality Assurance Program Requirements for Nuclear Facilities,"
and those defined by client quality requirements.
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ATP-lO-O Revision 1 Page 4 of 8 IV.
Procedure A.
The logging and distributing of quality
- related project correspondence is performed in accordance with MGJEC Procedure ATP-1-Q (reference B).
B.
File Organization j
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Project Files are established for each project and are organized at the discretion of the Project Manager.
Features of the filing system include:
An index is established by the Project Manager and file numbers are generated in accordance with the index.
File folders are labeled with the file
- number, project name and number.
The file contents are listed in a log that is arranged chronologically.
Other files, known as quality document files, are established, logged and maintained in accordance I
with this procedure.
These files contain miscellaneous quality
- related documents such as MGJEC procedures, drawings, reports, specifications, Quality Assurance documentation, internal notes or memos that aff ect final design, cal cul ati ons, etc.
ATP-lO-Q Revision 1 Page 5 of 8 C.
Access to Files Access to all MGJEC Files is permitted to all MGJEC project personnel and is so designated in the document storage area.
All other non-MGJEC personnel have access to the files only through coordination with the Project Administrator or his designee.
Out Cards are used to indicate the name of the individual who has removed a quality - related document from the storage area.
Reproduction of quality - related documents is performed by the Project Administrator or his designee and such copies are stamped "Information Only".
D.
Distribution of Controlled Documents Quality
- related MGJEC procedures are distributed in accordance with ATP-2-0 (reference C).
Distribution of other documents which have controlled copy numbers, such as the MGJEC QA
- Manual, is accomplished by maintaining a distribution log in the document file and also by signed acknowledgments of receipt of the document by the recipient.
Distribution of all other quality - related documents is controlled by a distribution stamp being placed on the original document by the Project Administrator.
This stamp, completed by the Project
- Manager, indicates which personnel have received a copy of the document and which personnel have had the document routed to them.
them.
The final distribution location for all quality - related documents is the appropriate file which is indicated on the distribution stamp.
Copies of all quality - related documents other than those indicated on the distribution stamp or distribution log shall be stamped "Information Only" by the Project Administrator or his designee.
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ATP-lO-O Revision 1 Page 6 of 8 E.
Document Revisions When quality
- related documents are received which supersede or are revisions to previously transmitted documents, the Project Administrator shall stamp the superseded document and all controlled copies " Superseded".
This ensures.that only the most up - to - date quality related documents are being utilized for work in progress. All project personnel utilizing such documents are provided a copy of the updated documents.
At the completion of the project, all superseded documents may be destroyed if, after checking all quality related analyses, calculations or design documents, it is determined that the data contained on the superseded document has not been used as design input.
Corrections or supplements to quality - related documents, where made, shall be accomplished by single line through subject item accompanied by the initial and date of the individual making the correction or supplement.
Only the originatior or approving indi vi dual (s) may make corrections or supplements to quality -
related documents.
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ATP-10-0 Revision 1 Page 7 of 8 F.
Information Only Transmittals All in-coming transmittals or correspondence which are not quality related (see reference B) are stamped "Information Only" and routed to the Project Manager for final disposition.
G.
Document Turnover All quality
- related documents generated by MGJEC during the course of the project are turned over to the client following preparation or at the completion of the project.
All such documents are reviewed for legibility and completeness prior to turnover to the client.
MGJEC does not retain records for clients without specific agreement and therefore will not classify quality related documents as " Lifetime" or "Non-permanent".
H.
Document Storage and Retention All quality
- related documents are stored in file cabinets and are contained in locked, secured buildings.
Copies of quality
- related documents generated by MGJEC are either forwarded to the client or are stored in separate locations.
Document retention periods are indicated in Exhibit 1.0.
I.
Document Handling and Shipping Transmittal of documents may be done through the U.
S.
Postal Service, The United Parcel Service, or by private courier or by hand carrying.The transmittal shall be packaged to meet the packaging requirements of the carrier.
All transmittals, except dated letters, are accompanied by a dated transmittal letter or form.
Special handling instructions required during shipping or storage shall be prominently displayed on the packaged documents.
Zu References A.
MGJEC Quality Assurance Manual (latest revision).
B.
MGJEC Procedure ATP-1-0 Procedure for Control of Project Correspondence (latest revision).
C.
MGJEC Procedure ATP-2-0 Procedure for Distributing Quality Related Procedures (latest revision).
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1 ATP-10-0 Revision 1 Page 8 of 8 E:< hi b: t 1.0 DOCUMENT RETENTION PERIODS DOCUMENT MINIMUM RETENTION PERIOD 1.
As-Built Drawing Permanent 2.
Conceptual Design O years 3.
Correspondence Permanent' 4.
Design Criteria Permanent 5.
Design Calculations Permanent 6.
Design Review - Reports Permanent 7.
Design Procedures and Manuals 2 years 8.
Design Specifications Permanent 9.
Quality Assurance Manuals 6 years.
10.
Reports Permanent 11.
Computer Program Documentation 5 years 12.
Quality Assurance Audit Reports Permanent
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