ML20076G045
| ML20076G045 | |
| Person / Time | |
|---|---|
| Site: | Midland |
| Issue date: | 01/12/1983 |
| From: | Cowan K MARK G. JONES ENGINEERING CONSULTANTS, INC. |
| To: | |
| Shared Package | |
| ML20076G013 | List: |
| References | |
| NUDOCS 8306140534 | |
| Download: ML20076G045 (32) | |
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QUALITY ASSURANCE MANUAL REVISION 2 JANUARY 12, 1983 l
PREPARED B[ ENGINEER /
DATE
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& f3 REVIEWED BY SUPERVISING ENGINEER DATE O
APPROVED BY PRESIDEN
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///2/83 DATE 0REcRs.rics: cay ]
5 CONTROLLED COPY NO.
I Mark G. Jones Engineering Consultants, Inc.
231 Franklin Street, Suite 7 San Francisco, California 94102 8306140534 830607 eDR ADOCK 05000
ga w 2
o TABLE OF REVISIONS s
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REVISION 0, FEBRUARY 21, 1982 ORIGINAL ISSUE REVISION 1, JUNE 17, 1982 REVISED PAGES 1, 2; REVISED PARAGRAPHS 1.1, 1.2, 2.5.1, 3.2, 3.3, 3.4, 10.2, 10.3.2, 10.3.3, 11.1, 12.1; REVISED TABLE 10.1; ADDED PARAGRAPHS 2.3.5, 9.2, 10.2.5, 10.2.6, 10.3.4, 11.4, 12.3 REVISION 2, JANUARY 12, 1983 REVISED PAGES 1, 2, 3; REVISED PARAGRAPHS 2.2, 2.3.5, 2.5.3, 3.1, 3.3, 3.4, 4.1, 6.0, 7.1, 8.1, 10.2, 10.3.1; REVISED EXHIBIT 11.1; ADDED PARAGRAPH 2.4.3 l
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i Mark G.
Jones Engineering Consultants, Inc.
ow owerwrnr a 3
TABLE OF CONTENTS l
PAGE NO.
1.0 Scope 4
2.0 Project Organization 5
3.0 Design Control 9
4.0 Field Investigations 14 5.0 Interface Control 15 6.0 Project Technical Reports 17 7.0 Specifications 18 l
8.0 Design Reviews 19 9.0 Document Revisions 21 10.0 Document Control 22 11.0 Audits 28 12.0 Reporting of Discrepancies 31 Mark G. Jones Engineering Consultants, Inc.
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QUALITY ASSURANCE MANUAL REVIS?ON 2 4
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1.0 SCOPE l
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1.1 This manual defines the Quality Assurance Program of Mark G. Jones Engineering Consultants, Inc.(MGJEC).
This program is applicable to any MGJEC project that requires a controlled quality assurance program.
Specific quality assurance requirements associated with fabrication, installation, shop inspection and testing are not included in this Quality Assurance Manual.
This manual defines the procedures to be followed by the project and quality assurance personnel to assure the quality of the work performed and to meet the requirements of Appendix B to 10 CFR50, Quality Assurance Criteria for Nuclear Power Plants and Fuel Reprocessing Plants, ANSI N45.2 series standards, and client requirements.
1.2 If subcontractors are utilized under a MGJEC project that requires a controlled quality assurance program, the subcontractor must perform all work under a Quality 1
Assurance Program which meets or exceeds the requirements of this manual.
Alternatively, the subcontractor may elect, with the approval of MGJEC, to perform all work l
under the provisions of the MGJEC Quality Assurance i
Program as defined and described in this manual.
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Mark G. Jones Engineering Consultants, Inc.
QUALITY ASSURANCE MANUAL REVISION 2 5
2.0 PROJECT ORGANIZATION i
2.1 General.
Mark G. Jones Engineering Consultants, Inc.
is organized by Projects as shown in Tigure 2.1.
The responsibilities and duties of the personnel are described in this section.
2.2 President.
The president is responsible for the overall conduct of the company business and is i
responsible for the day to day management of the company.
He also has final approval of the Quality Assurance Manual, all revisions to it, and he shall be responsible for the implementation of the Quality Assurance Manual.
l 2.3 Project Manager.
The Project Manager is responsible for the following:
2.3.1.
Contractural obligations.
2.3.2.
Management supervision of the project.
2.3.3.
Project scheduling and execution.
2.3.4.
Interface with Client and subcontractors for technical and contractural matters.
2.3.5 Training of personnel in the areas of responsibility to which they are assigned.
Mark G.
Jones Englineerinc Coasul tants h.--.. _ _ ~ - - - - -
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QUALITY ASSURANCE MANUAL REVISION 2 0
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This includes providing ins,tructions~and procedures for accomplishing the assigned tasks, and implementing required quality assurance procedures.
2.4 Supervising Engineer.
The Supervising Engineer is responsible for the following:
2.4.1.
Assures that complete engineering data has been received from the client.
2.4.2.
Supervises the engineering staf f in performing engineering functions such as design, analysis,
technical review and report writing.
2.4.3 Performs informal verifications, at least once per month, to ensure that all procedures being used are fully implemented.
2.5 Project Administrator.
The Project Administrator is responsible for the following:
2.5.1.
Ensures that all project documents are identified and filed such that they may be retrieved in a timely manner, and that all project documents are dated upon receipt and logged in.
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QUALITY ' ASSURANCE MANUAL REVISION 2 7
2.5.2.
Ensures that a11 centractural and technical j
correspondence from clients and subcontractors are brought to the attention of the Project Manager.
2.5.3.
Ensures that all contractural and technical correspondence to the client and subcontractors are signed by the Project Manager or his designee and logged out.
2.5.4.
Ensures that project procedures, as re2ated to document control, are being followed.
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Mark G.
Jones Engineering Consultanys, Inc.
QUALITY ASSURANCE MANUAL REVISIOS 2 8
PRESIDENT PROJECT MANAGER SUPERVISING PROJECT SUBCONTRACTORS ENGINEER ADMINISTRATOR ENGINEERING ADMINISTRATIVE STAFF STAFF FIGURE 2.1 - PROJECT ORGANIZATION 1
Mark G. Jones Engineering Consultants. Inc.
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9 3.0 DESIGN CONTROL 3.1 General.
The Project Manager is responsible for the overall control of the design effort.
Where he deems necessary, he shall provide procedures to establish and maintain control.
All calculations, computer results and design drawings, shall be checked for completeness, adequacy, code and regulation conformance, currentness and compliance to the design criteria where appropriate.
3.2 Criteria.
The Project Manager is responsible for establishing the criteria for making engineering decisions.
The criteria shall always incorporate client requirements and good engineering practice.
Any changes to the criteria, including new or revised information, require approval of the Project Manager.
All criteria, assumptions, procedures and instructions shall be clearly stated on all calculations and design drawings.
3.3 Calculations.
The calculations shall be prepared by qualified personnel under the supervision of the Supervising Engineer.
All analyses involving calculations j
shall contain a verification of the final results by the use of alternate or simplified calculational methods.
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Mark G. Jones Engineering Consultants, Inc.
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Q6QL8T8 ASSURATCE MA.NUAL REVdblUN d 10 shall be checked, by qualifed personnel who did not for ace' racy, adequacy and for originate the work, u
compliance to the requirements of the Project and applicable parts of the design criteria.
All manual calculations shall be performed on a form similar to that shown in Exhibit 3.1, and signed and dated by the originator and checker.
A calculation cover sheet similar to that shown in Exhibit 3.2 shall be included with each calculation package.
The calculations shall be approved by the Project Manager or his designee and assigned a unique calculation number.
The calculations are not considered finalized until the calculation number is assigned and the calculation cover sheet completed.
Approved and numbered calculations shall become part of the project files.
Additionally, a separate log of all calculations shall be maintained to indicate the approval dates of all numbered calculations.
3.4 Computer Programs.
When computer programs are used, they shall be industry accepted programs that are reasonably current versions at the time of use.
The l
l inputs and program documentation shall be stored as part of the project records.
Final results of computer analyses shall be verified by the use of alternate or simplified calculational methods.
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Mark G.
Jones Engineering Consultants, Inc.
QUALITY ASSURANCE MANUAL REV8SION 2 11 3.5 Design crawings.
Des,ign drawings shall include diagrams, charts, or sketches used in final design.
The Project Manager is responsible for assigning competent personnel to prepare drawings from applicable design requirements, and for assigning qualified personnel to check the drawings.
The checker is responsible for ensuring that the drawings meet the requirements of the project and applicable criteria.
The drawings shall be reviewed by the originating engineer and Supervising Engineer, and they shall be approved by the Project Manager or his designee.
The drawings shall have a title block which shall include the drawing number, title, client name, and revision block.
The revision block shall contain space for the revision number, date, brief description of the changes, and initials of the originator, checker and approving authority.
All appropriate blocks shall be filled in to identify and indicate the status of the drawing.
The drawings shall be part of the project files.
Mark G. Jones Engineerinc Co n s u l t a n_t s,. I n c_. _ _
QUALITY ASSURANCE MANUAL R V::: 0*
2 12 mark g. Jones engineering consultants, inc..
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%E CT mici eso af DATE CaeECatC Daft W ECT satt' os EXHIBIT 3.1 - CALCUL ATION SilEET l
QUALITY ASSURANCE MANUAL REVISION 2 13 mark g. jones engineering consultants, inc.
EXHIBIT 3.2 CALCULATION COVER SHEET CALCULATION / PROBLEM NO.:
PROJECT NAME:
PROJECT NUMBER:
TOTAL NUMBER OF PAGES (INCLUDING COVER SHEET):
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CALCULATION TITLE:
4
REFERENCES:
PREPARED BY:
DATE REVIEWED BY:
DATE 1
APPROVED BY:
DATE 1
REV. NO.
DESCRIPTION OF REVISION APPROVED BY/DATE 4
QUALITY ASSURANCE MANUAL REVkSICN 2 14 l
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4.0 FIELD INVESTIGATIONS I
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4.1 General.
The Project Manager shall establish field investigation requirements.
All field investigations shall be documented in a Project Technical Report form, with preparation and approval in accordance with Section 6.0.
Field investigations performed as part of the overall project scope may, at the option of the Project Manager, be documented as part of the final Project Technical Report (see Section 10.3.1).
It shall be identified and made part of project records.
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Mark G. Jones Engineering Consultants, Inc.
6 15 5.0 INTERFACE CONTROL 5.1 General.
Interface control is the responsibility of the Project Manager.
5.2 All technical and contractural interface with the client shall be done by the Project Manager or his designee.
The establishment of client interface procedures is accomplished at the beginning of each project by the Project Manager.
All technical or contractural correspondence to the client shall be signed by the Project Manger or his designee, and all correspondence from the client shall be received by the Project Manager or his designee for disposition.
5.3 All technical and contractural interface with subcontractors shall be treated the same as with the client in paragraph 5.2.
5.4 Internal interface or communications internal to l
MGJEC shall be documented on a form similar to Exhibit 5.1 when final design is affected.
l Mark G. Jones Engineering Consultants, Inc.
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QUAllTY ASSURANCE MAfiUAL REVIS10!, 2 16 mark g. Jones engineering consultants, inc. -
()
Memo
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Telephone Record Date:
Time:
Project:
Subject:
To:
of Phone if From:
of Phone if EXHIBIT 5.1 - INTERNAL COMMUNICATIONS RECORD I
QUALITY ASSURANCE MANUAL REVIS20N 2 17 l
6.0 PROJECT TECHNICAL REPORTS 6.1 General.
The Project Manager is responsible for establishing which data is to be documented in the form of a Project Technical Report (PIR), and for assigning qualified personnel to prepare PTR's under the supervision of the Supervising Engineer.
He shall assign qualified personnel to check the reports for technical content.
He shall approve the report.
The report shall be in a conventional engineering report form with client requirements incorporated.
One copy shall be transmitted to the client and one will be retained in project files.
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Mark G.
Jones Engineering Consultants, Inc.
QUALITY ASSURANCE MANUAL REVIsgog 2 18 O
7.0 SPECIFICATIONS 7.1 General.
The Project Manager is responsible for assigning qualified personnel to prepare and check the specifications.
He shall familiarize the personnel with project requirements and provide the design criteria and other pertinent information.
The specifications shall be prepared under the supervision of the Supervising Engineer.
It shall have a cover sheet which contains the signatures of the personnel who prepared and checked the specifications, and that of the Project Manager or his designee who approves the specifications.
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Mark G. Jones Engineering Consultants, Inc.
QUALITY ASSURANCE MANUAL REVISION 2 f
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8.0 DESIGN REVIEWS 8.1 General.
A design review is conducted prior to transmitting any completed major portion of the design effort to the client.
The purpose of the design review is to review and verify the design for completeness, adequacy, code and regulation conformance, currentness and compliance to the design criteria where appropriate.
Design reviews are conducted only for projects which contain engineering design related activities.
8.2 Responsibilities.
8.2.1 The President or his designee is responsible for approving the design review check list, checking the adequacy of the design review report, and reviewing any corrective action when applicable.
l 8.2.2 The Project Manager is responsible for developing the list of items to be reviewed, scheduling the design review, and ensuring appropriate follow-up actions to correct any reported discrepancies or open items.
Mark G.
Jones Engineering Consultants, Inc.
QUALITY ASSURANCE MANUAL REVISION 2 20 8.3.3 The design reviewer is responsible for familiarizing himself with Project requirements and criteria and for performing an independent review.
The design reviewer shall report only problems or unresolved questions.
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Mark C. Jones Engineering Consultants, Inc.
egutennrummstuoAmoAs tagv32Ios 2 21 9.0 DOCUMENT REVISIONS 9.1 General.
The responsibilities for preparigg, checking and approving revisions to approved project documents shall be the same as for the original document.
The Project Manager is responsible for ensuring that changes to approved project documents are documented in accordance with the quality assurance requirements of the original issue.
9.2 Quality Assurance Manual.
Only controlled, numbered copies of the MGJEC Quality Assurance Manual are distributed to clients and MGJEC personnel.
When revisions to the QA manual are incorporated, the entire document is re-issued for use and client approval of the revisions.
Mark G. Jones Engineering Consultants, Inc.
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QUALITN ASSURANCE MANUAL REVISION 2 22 10.0 DOCUMENT CONTROL t
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10.1 The Project Manager is responsible for initiating the establishment of Project files and for overseeing them during the course of the work.
He shall ensure that all documents that affect final design are controlled and kept in the files.
10.2 A project file shall have a log of all the contents which shall identify all documents.
- Drawings, calculations, specifications and reports shall be logged on forms that contain the document number, title, date and revision.
All correspondence shall have document control numbers written or stamped on the front sheet, with the receipt date for incoming correspondence.
They shall be logged in or out as applicable on a form that has appropriate spaces for the document number and transmittal dates.
Superseded documents shall be stamped " superseded,"
and all project personnel utilizing such documents
' provided a copy of the updated documents.
The file shall contain the following (see Table 10.1 for retention schedule):
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Jones Engineering Consultants, Inc, l
QUALITY ASSURANCE MANUAL REVISION 2 23 10.2.1.
Specifica.tions and the d,esign criteria.
The specification list shall include both project specific references and general engineering references.
10.2.2.
Quality assurance documents associated with the project contracts.
10.2.3.
Internal notes that affect final design.
10.2.4.
General correspondence that involve quality assurance.
10.2.5.
Drawings, calculations and reports.
10.2.6 Quality assurance audit documents.
Mark G.
Jones Engineering Consultapts,. Inc._
QUALITY ASSURANCE MANUAL REVISION 2 24 l
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TABLE 10.1 - DOCUMENT RETENTION PERIODS DOCUMENT MINIMUM RETENTION PERIOD 1.
As-Built Drawing Permanent 2.
Conceptual Design 0 years 3.
Correspondence Permanent 4.
Design Criteria Permanent 5.
Design Calculations Permanent 6.
Design Review - Reports Permanent 7.
Design Procedures and Manuals 2 years 8.
Design Specifications Permanent 9.
Quality Assurance Manuals 6 years 11.
Reports Permanent 12.
Computer Program Documentation 5 years 13.
Quality Assurance Audit Reports Permanent Mark G.
Jones Engineering Consultants, Inc.
QUALITY ASSURANCE MANUAL
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REVISION 2 25 10.3 Handling, Storage, and Shipping of Documents.
10.3.1 Mark G.
Jones Engineering Consultants, Inc.
will provide the client with a copy of the work completed in the form of a final Project Technical Report (PTR).
For projects of long duration and for large manpower requirements, information statements will be issued periodically that cover the work completed.
10.3.2 Mark G. Jones Engineering Consultants, Inc.
shall provide a two-hour fire protection storage or storage at multiple locations for original documents to satisfy the requirements of the " Quality Assurance Requirements for Nuclear Power Plants" ANSI /ASME NQA-1-1979 current edition.
Such storage is not required for documents that have been transferred to the client, either the original or a duplicate copy.
10.3.3 Transmittal of documents may be done through the U.S. Mail Service, the United Parcel Service, or by private courier or by hand carrying.
The transmittal shall be packaged to meet the packaging requirements of the carrier.
All transmittals, except dated letters, are accompanied by a dated Mark G. Jones Engineering Consultants, Inc.
Gems 2mrmb%EM#G LEME REVIE10S 2 26 s.
transmittal letter or by a form similar to that shown in Exhibit 10.1.
10.3.4 Special handling instructions required during shipping or storage shall be prominently displayed on the packaged documents.
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QUALITY ASSURANCE MANUAL 27 REVISION 2 mark g. Jones
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engineering consultants, inc.
3 EXHIBIT 10.1 LETTER OF TRANSMITTAL To:
Date:
Project No. :
Project:
Attention:
Subject:
WE ARE TRANSMITTING TO YOU O Attached O Under separate cover via O Vellums O Prints O Copies C
Quantity Description DISPOSITION:
O For approval D For your use 2 As requested O Approved as noted O Return for correccions O Approved as submitted O Resubmit _ copies for approval O For review and comment O
REMARKS:
Signed:
Copies to:
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Acknowledged:
Date:
l 231 Franklin Street. Suite 7. San Francisco. California 94102 - (415) 864-2535
Q@Q&f9Y OS@URANCE MANUAL' REVISIOS 2 28 11.0 AUDITS 11.1 The President or company management personnel shall be responsible for selecting qualified personnel and assigning responsibilities to perform audits to assure that the requirements of the Quality Assurance Manual are being met and to determine the effectiveness of the program.
The audit team shall consist of a qualifiec audit team ler, der and qualified members from the engineering staff who are not directly working on the l
project.
A check list generated by management personnel l
shall be used for the audit.
The audit shall be documented and the results forwarded to the President for review on a form similar to Exhibit 11.1.
Follow-up action is deemed required whenever a condition is noted t
which deviates from the requirements and procedures of the Quality Assurance Manual.
1 11.2 Audits shall be conducted at least once during a project or every 6 months for projects lasting over 6 months.
A schedule of audits shall be maintained in a log.
Mark G. Jones Engineering Consultants, Inc,
QUALITY ASSURANCE MANUAL REVISION 2 29 11.3 Subcontractor audits shall be done on a selective basis or as requested by the client to ensure compliance to the Quality Assurance requirements that were imposed on the subcontractor.
11.4 As indicated by Exhibit 11.1, a re-audit of any noted and required corrective actions shall be performed to ensure completion of any such corrective actions.
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Mark G. Jones Engineering Consultants, Inc.
QUALITY ASSURANCE MANUAL REVISION 2 30
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EXHIBIT 11.1 FORM QA-1 QUALITY ASSURANCE AUDIT REPORT Client Project Audit No.
Audit Date QA Manual Rev.
Audit Team Members AREAS AUDITED:
O Project Files O Field Investigation O Design Review U Design Criteria O Interface Control O other:
O Calculations O Reports O Computer Programs O Specifications O Drawings O Subcontractor 1
CORRECTIVE ACTION REQUIRED: O No O Yes, see attached sheets COMMENTS:
Audit Team Leader Date Audit / Corrective Action Completed:
Project Manager Date Audit / Follow-up Review Completed:
Auditor Date Approved:
President Date PEPORTAoLE UNDER 10CFR21 YffJK om
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QUALITY ASSURANCE MANUAL REVISION 2
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31 t-12.0 REPORTING OF DISCREPANCIES 12.1 The President or his designee shall be responsible for determining when a condition is considered reportable I
to the client.
A qualified task group may be appointed to investigate possible reportable conditions in a timely manner.
When a condition is considered reportable, the President or his designee is responsible for notifying the client of the condition immediately.
12.2 In the event that a reportable condition is discovered after an extended period of time, the responsibilities are the same as for paragraph 12.1.
12.3 The Project Manager shall be notified immediately of all significant or recurring conditions which are adverse to quality.
The Project Manager shall initiate action to promptly correct the condition and establish procedures to ensure that all past, current and future work is reviewed and/or performed under the established corrective actions.
For cases of significant conditions adverse to quality, the cause of the conditions and the corrective actions taken to minimize the possibility of repetition shall be documented and forwarded to the President for review.
Jones Eng inee r ing_, Consul t ants,._Inc.
Mark G.
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QUALITY ASSURANCE MANUAL REVISION 2 32 t*'
Records shall be established and maintained for all conditions which adversely affect quality.
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Mark G.
Jones Engineering Consultants, Inc.
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