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r FEB G 124 York Stenographic Services 34 North George Street York. Pennsylvania 17401 Gentlenen:
Subject:
Possible Subcontracting Opportunities. Invitation for Bid No. ASB-84-352 Reference is made to our notice in the Camerce Business Daily Issue No. PSA-8499. January 11, 1984 regarding stenographic re;iorting services required by the Headquarters Huclear Regulatory Cornission outside the Washington D.C. metropolitan area.
As you requested, a list of the names, addresses, and telephone numbers of the concerns who identified theraselves as large businesses for the purpose of this procurement and who requested a copy of the solicitation is furnished as Enclosure 1.
Please contact the listed firms directly regarding possible subcontracting opportunities which may result from the subject solicitation.
Sincerely.
Mary Jo Mattia Contracting Officer
Enclosure:
Source List of Large Business Concerns EY
SIpH IN SHEET ME-Blb cowrens oc E-JVA/E 1r 1974 ZF4 No. AS8 - N - 34"3-unter AFFlL JA *DJA Ar<
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. A..tbatieteitstics of Hectings_
1.
fluclear terminology used
- 1.
Very frequently, also acronyms 1.
'Very frequently and other specialized scientific and legal
. terminology 2.
Room' acoustics 2.
Out of' town 2.
Paor - there'is no' standard room 3.
Multiple persons speak-3.
Some simultaneous conversation 3.
Normally multiple persons speak-ing ing - rapid pace; ability to handle accents and.various voice ranges 4.
Location of court-4.
Separate table, limited visi-4.
In front of the bench on chair reporter bility to all. speakers
- 5. 'Recessr during meeting 5.
Approx. two 10-15 min. each day, 5.
Yes. - duration and time detennined plus lunch break. Other recesses
. by the lloard must be coordinated and approved by designated Federal employee 6.
Format-6.
Conference type,. no interruption 6.
Adjudicatory proceeding and oral of speakers argument. Most of the require-is adjudicatory 7.
Duration 7.
2-10 hours
- 7.. Approx. 6 hours6.944444e-5 days <br />0.00167 hours <br />9.920635e-6 weeks <br />2.283e-6 months <br />, excluding lunch and recess-8.
Meeting location 8.
See attachments 8.
See attachments 9.
Board telephone confer-9.
Estimated up to 24 times per year -
ence 1 reporter 1 transcriber e
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11 ; f1cel,ing;5tati ti k II!d"SJI)!h3b
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. flumber per year
- 1.
Approx. L 18 subconunittee meetings-
.1.
400 hearing' days per. year 2.
Average ~ duration ~
2.
1.7 days - out of town-2.
.3 to 4 days per hearing location;'
however, extended hearing sessions of a month or more have occurred 3.
Total hours of meetings.
3.
Approx. 1,200 hours0.00231 days <br />0.0556 hours <br />3.306878e-4 weeks <br />7.61e-5 months <br /> 3.
2,000 to 3,000' hours per year transcribed per. year
.Subconsnittee Approx.150 days
- 4. : Types of meetings 4.
Conference-4.
Adjudicatory hearings and oral arguments.
Emphasis on adjudica-tory hearings 5.
Number.. of - pages 5.
Out of town - 5,000 to 7,000 5.
Es'. 60,000 to 80,000 per FY.:
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.C. : Requirements'to te included
~ IiiIFP (whTt bidders must submit)
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-1.
Number of reporters 1.
Out of town - nonnally one max.
1.
Two
.four per day 2.
Number of transcribers 2.
Minimum of 4 2.
Two.- four Out of town - 1
'3.
Types of reporters
- 3..Stenomask or stenotype 3.
Stenomask Stenotype Electric-tape recorder 4.
Subcontractor arrange-4.
With' principle approval by ACRS 4.
Must meet same standards as ments of' subcontractor-and subcon-principal contractor tractor's personnel 5.
Qualification of 5.-
One person meeting. secretary 5.
Two years' work experience in reporters requirements complex legal and technical terminology 6.
Qualification of 6.
Have proven ability.to' accurately 6.
Two years' work transcribing transcribers transcribe meeting proceedings complex legal and technical terminology 7.
Company Quality 7.
Proofreaders needed; ability to 7.
Proofreaders with ability to Assurance Program correct transcript if necessary; correct. (where -necessary)
'NRC's right to request corrected the-transcripts transcript if original is un-acceptable 8.
Training program 8.
Ongoing effort so that number and 8.
Initially - training sessions by quality of staff remains constant the contractor in special termi-even through attrition nology and acronyms 9.
Organization of company 9.
Need specific supervisor of 9.
Clear line of responsibility-reporters; presence of company's supervision 6
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-itcquis enent s to ' be : included -
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T" (ivEI" bidders must 'submi t )
10; Separate cost proposal.
- 10. Tape transcription' rate-(when no
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contract reported is used)
- 11. Bidder's confe'rence'in Room'1130 (see separate sheet)
- 12. Resumes 12.
Yes
- 13. Corporate experience 13.
Resumes of line officers; 13.
Yes and. references.
resumes of employees, cadre (see separate sheet) for NRC; key personnel clause 4
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l'er f orngnce' Requi r emen t sj
( to be incliideif In cent.rart )
- 1.. flo t i f ica t ion 1.
Ability to cover meetings on~
'l.
Telephone co5ference within an short notice and.to be flexible heur as meetings will have'to be re-
. Washington area hearings within scheduled two hours notice Field hearings - normally 2 weeks; extraordinary - one day ~
2.
Simultaneous ~ meetings 2.
Ability to cover as many as four 2.
Four hearings ACRS meetings at the same. time at different locations 3.
Travel 3.
Throughout.the U.S.
3.
Throughout-continent of U.S. and Alaska, Hawaii, Puerto Rico 4.
Capability for Parallel 4.
Sufficient. staff to accomplish 4.
Two - four reporters action simultaneous reporting and Two - four report staff for transcribing of meetings field hearings One reporter,.one transcriber for conference calls D.C. area 5.
Rates 6.
Equipment 6.
Need equipment that will not 6.
Equipment should not interfere cause disruption of a meeting -
with conducting the proceeding
.if'the person transcribing is replaced 7.
Security requirements 7.
"Q" cleared reporters, tran-scribers, proofreaders, duplicating personnel, delivery personnel; adequate secured storage space in office for documents, etc.
8.
Delivery schedule 8.
Out of town - normally.five days
.8.
Three to Board, two NRC legal staff Approx. 10% - one day at hearing site delivered next day; one next day original to ASLBP office, Bethesda or according to regional scale and work order
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I'ci f or mante Req ~ uit ement s (f out inue:I)
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(to lie.lveluded in contract) 9 Sales practices 9.
Cannot sell copies of closed 9.
Cannnt sell in-camera transcripts.-
meetings; NRC has right to according to instructions of work reproduce own copies order. NRC can reproduce copies for its own use 10.
Reproduction capability
- 10. Not required at meeting sites
- 10. Required at hearing sites
- 11. Delivery location 11.
1717 H Street, N.W.
- 11. One location delivery at 4350 East Washington, DC 20555 k'est Highway, Bethesda, MD, other than those delivered at hearing site, or per Board instructions
- 12. Transcript format 12.
Incorporate exhibits, as in-12.
Some exhibits and other documents structed by designated Federal are incorporated into the employee, or presiding officer.
transcript - only one copy Include disclaimer for open guaranteed to be given to meetings, reporter's certifi-reporter.
cate for all meetings; correct pagination, classification,.
Format - see attached samples, speaker identification and Pagination to follow continuing title page format; return all from previous hearing in same tapes used and notes taken in case, per work order, connection with all closed meetings Receipt of exhibits by -
- 13. Library capability
- 13. N/A 13.
furnish 9-track magnetic tapes identical to official transcript record of each proceeding. The tapes are to be formated and completely compatible with the LEXIS system or formatted and compatible with any other similar system according to in-structions to the contractor by NRC or any source authorized by NRC. The tapes shall have identical pagination and page content as the hard copy of the transcript.
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Hearing Locations for ASLBP Hearings FY 1983 Midland, Michigan Alexandria,. Virginia Fort Worth. Texas Burlington, Kansas s
'Petroskey, Michigan Champaign, Illinois
~ Fort Worth, Texas Baton Rouge, Louisiana Pasco, Texas Valley Forge, Penna.
-New Orleans, Louisiana Los Angeles, Calif.
Rockhill, Illinois Oak Ridge, Tennessee New York, New York Harrisburg, Pennsylvania Atlan'ta, Georgia San Francis,co, California Pittsburg, Pennsylvania Hot Springs, Georgia Midland, Michigan Montesano, Washington a
Lancaster, Pennsylvania Boston, Massachusetts Norristown, Pennsylvania Dover, New Hampshire Painesville, Ohio Florence, South Carolina Riverhead, New York Tu'scon, Arizona Philadelphia, Pennsylvania Portsmouth, New Hampshire Reno, Nevada Lacey, Washington Raliegh, North Carolina Portland, Orecon
?Fulton, Missouri San Antonio, Texas White Plans, New York Miami, Florida Rockford, Illinois Glenn Ellen, Illinois Bethesda, Maryland Jackson Hole, Wyoming Charlotte, South Carolina Phoenix, Arizona Knoxville, Tennessee
No. 8
- Potential Locations for ASLBP Hearings FY 1974 In or near:
Liverpool, Ohio l
Rockford, Illinois
' Rock Hill, South Carolina Clinton, Illinois
-Glen Rose, Texas Raleigh, North Carolina Philadelphia, Pennsylvania Madison,, Indiana Midland, Michigan Phoenix, Arizona Painesville, Ohio Baton Rouge, Louisiana-Portsmouth, New Hampshire
.Brookhaven, New York Bay. City, Texas Burlington, Kansas Cincinnati, Ohio Rochester,.New York Boston, Massachusetts
~
Toms River, New-Jersey Middletown, Pennsylvania Hartsville, South Carolina Florida City, Florida Berkeley, California Rochester, New York
1 COST ESTIMATE SHEET 75,000 pages of transcriot:
6.50 cost of one oriainal - travel included 487,500 5
No of_ copies
.45-Cost of one_ copy 2.25 75,000.pages of transcript (copies) 2.25 168,750 20,000 estimated number of insert pages 2.25 cost of insert page copies 45,000 Summary:
(First Year)
$487,500 cost of originals 168,750 cost of copies 45,000 cost of ;nserts
~
721,250 rounded to $800,000 (Second Year)
$800,000
.047 inflation rate l(4.7%)
37600 837,600 Second Year
i ESTIMATED REQUIREt1ENTS No. 33 ADVISORY COMMITTE FOR REACTOR SAFEGUARDS
. Potential Sub Committee Meeting Locations FY 1984' Approximately 35 % of the meetings will be on the West Coast:
San Francisco and Los Angeles, California-Approximately 40 % of.the meetings will be on the East Coast, anywhere from
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Florida to Maine Approximately 25 % of the meetings will be in the Central States, possibly Michigan Sub committee meetings are site related.
Therefore meetings could be in any of the locations such as those listed in the ASLBP Hearings in 1983.
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ESTIMATED REQUIREMENTS No. 38 REPORTING REQUIREMENTS ~
PROJECTED USEAGE - MARCH 16, 1984-85 NRC Office
'No. Days Reporting Service Projected No'. Pages Acorax. ;cca.:c-
. ELD No requirements State Progms.-.
No requirements ACRS 36 7500 All over dL OIA 3
60' ASLAP 14 2980 2 Sites COMMISSION 1
200
'ASLBP 340 75000 All over US'
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Total s
.394 85740 All over US e
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- Science and Management Resources, Inc.
/3 Glorioso Communications, Inc, 2772 S. Randol.ph Street 6801 Whittier Avenue, Suite F Suite 214 McLean, VA 22101 Arlington, VA 22206
/1 Alderson Reporting
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Cotton and Company Attention: Rose Ann Sharp 100 South Royal Street P. O. Box 2973 Alexandria, VA 22314-Washington, D.C.
20013
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Moffitt Reporting Associates li York Stenographic Services Suite 404 34 North George Street 210 East Fairfax Street York, PA 17401 Falls Church, VA.22046 14 Pauline James & Associatts Y
Foundation for Economic Enterprises 53 West Jackson Boulevard Development' Room 318 Attention: James E. Peterson Chicago, IL 60604 1919 Pennsylvania Avenue, N.W.
Washington, D.C.
20006 r7 S K S Group, Inc.
132 Nassau Street
/~ Ace-Federal Reporters, Inc.
New York, NY 10038 444 North Capitol Street Washington, D.C.
20001
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AAA Transcription and Office Support Services
-Neal R. Gross and Co., Inc.
1230 G Street, S.W.
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1313 Rhode Island Avenue Washington, D.C.
20003 M
Washingtori',' D.C.
20005-If Wagna and Spinelli 7 'Sandia College 405 Northfield Avenue 1142 Truman N.E.
West Orange, New Jersey 07052 Albuquerque, NM 87108 40 ACME Reporting Company, Inc.
Stenotype Systems of Albar.y, Inc.
1411 K Street, N.W.
11 North Pearl Street Washington, D.C.
20005
-Albany, NY 12207
.? e ESI Executive Systems 9
Koba Associates, Inc.
21711 W. Ten Mile Road, Suite 122 2000 Florida Avenue, N.W.
Southfield, MI 48075 Washington, D.C.
20009
.i.t Kirk-Mayer, Inc.
/e Court Reporting Services, Inc.
11801 Mississippi Avenue 201 N. Fairfax Street, #21 Los Angeles, CA 90025 Alexandria, VA 22314 J3 Alpha International Reporting, Inc.
11 Blackstone Reporting Attention: Ms. Phyllis Edwards 1470 Slade Avenue, Suite 302 800 4th Street, S.W.
Columbus, OH 43220 Washington, D.C.
20024 11 Tayloe Associates
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Executive Court Reporters 1625'I Street, N.W., Suite 1004 8525 Colesville Road, Suite 9 Washington, D.C.
20006 Silver Spring, MD 20910 a
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PDR-H Street Lobby Mona'Selden,-DC Shirley Crampton, DC William B.' Kerr - 7217 MNBB 3.f Free State Reporting,-Inc.
' Attention: Dave Becker 99 Cathedral. Street.
Annapolis, Maryland 21401
-.s t T terstate. Leurc. Reporters, faye.
9 I t,60 tdilw) Badle.ord, Suite.11.t.
Arlinytup, VA
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-41 Baker, Homes, and'Burkes, Reporting, Inc.
1025 Vermont Avenue, N.W. Suite 250 Washington', D.C.
20005
.' Anne. Nelson (347-8865)
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B. Paul Cotter, Jr. '
As the responsible program office, ASLBP must obtain, consolidate and submit all NRC requirements for out-of-town stenographic reporting service. By copy of this memorandum, NRC activities currently using out-of-town contract stanographic reporting services are notified of the innediate need to define and submit their new out-of-town requirecents to ASLBP. Coon $1 nation with ORM by ASLBP regarding reallocation of funds between the in and out-of-town requirements should be effected.
In view of the procurement history in soliciting for these services and the impending expiration of the current contract on March 15,1984, we must be prepared to encounter problems and resultant delays during the contractor selection process. We are fully aware of NRC's need for this vital service and are prepared to provide full support to avoid any interruption to the services. To this end, I have designated Mrs. Kathryn Davis of my staff as the cognizant contract negotiator for this requirement.
If you have any questions or need additional infomation for completion of your RFPA, please contact her on extension 27125.
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Mary Jo Mattia, Contracting Officer Administrative Contracts Branch Division of Contracts Office of Administration
Enclosures:
As stated
_.