ML20127C433

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Rev 2 to Nuclear Project Operating Procedure POP-N-300, Control of Engineering Documents
ML20127C433
Person / Time
Site: Waterford Entergy icon.png
Issue date: 12/20/1976
From: Prince A
J.A. JONES CONSTRUCTION CO.
To:
Shared Package
ML17198A241 List: ... further results
References
FOIA-84-455 POP-N-300, NUDOCS 8506220220
Download: ML20127C433 (14)
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J. A. JONES CONSTRUCTION COMPANY CORP 0MTE STANDARD NUCLEAR PROJECT OPEMTING PROCEDURE p.

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P0P-N-300 CONTROL OF ENGINEERING DOCUMENTS

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J.A. JONES CONSTRUCTION COMPANY Page 1 of 6 PROCEDURE NO.

NUCLEAR PROJECT OPERATING PROCEDURE p

TITLE OF PROCEDURE: Issue Date:

CONTROL OF ENGINEERING DOCUMENTS 10/15/75 j PROJECT TITLE: Rev. No. & Date:

Revision 2 l WATERFORD UNIT NO. 3. PHASE I . CONCRETE CONSTRUCTION 12/20/76 PREPAAEo OY; oATE A .

oATE "8 PROJ. MGR. I

Albert Prince. Jr. 10/I5/75 lAli QA MGR. s y 1.0 PURPOSE 1.1 This procedure specifies the method u'tllized to control engineering l documents release and distribution.

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l 2.1 This procedure applies to all engineering documents associated with i fabrication, installation. erection, maintenance and repair of components, sy' stems and structures of Nuclear Power Plants.

l 3.0 DEFIN ITIONS 3.1 Engineering Document: Any Document that affects the form, fit or function of the end product. .

3.2 Library

The Documen[ Control Master Flie of all current and super-

seded drawings issued on the project.

4.0 REFERENCES

4.1 " Organization and Responsibilities", PDP-N-100. '

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! 4.2 " Construction Engineering", P0P-N-301.

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4.3 " Filing Systenf', P0P-N-203.

4.4 " Permanent Project Records" POP-N-709.

5.0 Sitiluk .

5.1 All approved Engineering Documents received f rom source other than i J. A. Jones shall be routed directly to the Document Control Clerk.

5.2 The Engineering Documents generated by J. A. Jones personnel shall be routed to the Document Control Clerk after approvals are obtained.

5.3 The Document Control Clerk shall be the only Individual authorized to copy approved Engineered Documents.

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FOAM 8e0. I122 os JUNE '74 1

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b J.A. JONES CONSTRUCTION COMPANY Pace 2 of 6 PROCEDURE NO.

NUCLEAR PROJECT OPERATING PROCEDURE POP N.3co TITLE OF PROCEDURE:

Issue Date.

CONTROL OF ENGINEERING DOCUMENTS 10/15/75 PROJECT TITLE: Rev. No. & Date:

Revision 2 4

WATERFORD UNIT NO. 3. PHASE l CONCRETE CONSTRUCTION 12/20/76 5.4 Any superseded Engineering Document not clearly marked "Vold" shall

. be returned to the Document Control Clerk.

5.5 Objective evidence of the recipient of each Engineering Docume..t shall be maintained in the Document Control Office.

5.6 The original of all approved J. A. Jones generated drawings shall be filed by drawing number in the library.

5.7 At the start of the project, the Project Engineer or his designee shall set up a project standard distribution list and assign set s numbers. He may assign additional distribution and set numbers as required. (Appendix A) 6.0 PROCEDURE 6.1 Initial receipt of approved engineering documents shall be processed as follows

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6.2 Compare document received with transmittal letter and verify correctness.

6.3 If comparison reveals correctness, sign transmittal letter acknow-lodging receipt of document and return to sender. File one copy In document control file for received transmittals by received date.

j 6.4 For Initial receipt of document, prepare " Receive and issue Document

. l.og" (Appendix B) as follows:

6.4.1 Enter the document number and description in 1 pace pro-

. vided in lower right corner. Complete one (a, deceive and i Issue Document Log Sheet for each document.

6.4.2 on first line under heading blocks, enter the revision number, date received, received from and the number of copies received ,

i R-2 6.5 Route the document a'nd a copy of the distribution list to the Project Engineer or his designee.

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i FORM NO 1122 06 JUNE '74 i

D J.A. JONES CONSTRUCTION COMPANY Pace 3 of 6 PROCEDURE NO.

NUCLEAR PROJECT OPERATING PROCEDURE p TITLE OF PROCEDURE: Issue Date:

CONTROL OF ENGINEERING DOCUMENTS 10/1S/75 PROJECT TITLE: Rev. No. & Date:

Revision 2 idATERFORD UNIT No. 3. PHASE I. CONCRETE CONSTRUCTION 12/20/76

R-2 6.6 The Project Engineer or his designee shall review the document and i
  • - assign distribution for each document. He shall also take necessary, imediate corrective action on any work effected by the new document (stop work, hold, work around, etc.),

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R-2 6.7 The Project Engineer or his designee shall route the distribution list with assigned distribution and document back to Document Control, R-2 6.8 Document Control shall stamp the documents with a Document Control 4 Stamp and enter the assigned set number in the space provided.

(See sample Appendix C.)

R-2 6.9 If additional sets are required to complete distribution, the Document Control Department shall reproduce or otherwise obtain the

required number of documents.

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.' 6.10 File the Receive and. lssue Document Log Sheet in the Document Control i FIIe by document number R-1 6.11 Document Control shall assemble documents by set and prepare a transmi ttal (Appendix D) for each set.

R-2 6.12 Reproduce one copy of the transmittal letter. File one copy in a tickler flie two working days after document has been transmitted.

R-2 6.13 Attach one copy transmittal letter to each set of documents. Hand 2 carry each set of documents to individuals on site assigned the
set number. For individuals off site, the documents and transmittal may be melled.

l l R-2 6.14 The Individual receiving the document shall sign the copy of the transmittal letter acknowledging receipt of document and return the transmittal letter to Document Control within two working days.

6.15 Document Control shall remove the transmittal letter in tickler file, Reference 6.12, compare to signed transmittal letter and if correct, destroy the unsigned copy. File the signed copy in Document Control under transmittal letter by transmittal date.

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roRM NO 1122 06 JUNE '74 l

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} e 1-J.A. JONES CONSTRUCTION COMPANY Page 4 of 6

? PROCEDURE NO.

NUCLEAR PROJECT OPERATING PROCEDURE POP N .300 TITLE OF PROCEDURE; issue Date:

! CONTROL OF ENGINEERING DOCUMENTS 10/15/75

! PROJECT TITLE: Rev No. & Date:

Revision 2 WATERFORD UNIT N0. 3, PHASE I, CONCRETE CONSTRUCTION 12/20/76 i

! 6.16 Receipt of revisions to approved Engineering Documents existing In I the J. A. Jones Controlled Document System shall be processed as l follows:

1 I 6.16.1 Compare documents received with transmittal letter and verify correctness.

6.16.2 If comparison reveals correctness, sign transmittal letter acknowledging receipt of document and return to sender.

' File one copy In Document Control File for received trans-mittals by received date.

! 6.16.3 Retrieve Recalve and issue Document Log Sheet for each re-j ceived document. On first line succeeding previous entry, enter the revision number, date received, received from i and the number of copies.

l R-2 6.16.4 Route the document and a' copy of the distribution list to l

the Project Edineer or his designee.

l 6.16.5 The Project Engineer or his designee shall review the docu-ments and distribution, make additional distribution as i required and take necassary Inunedtate corrective action as neces sa ry.

i l 6.16.6 The Project Engineer or his designee shall route the document

! package back to Document Control.

l 6.16.7 Same as 6.8.

l 6.16.8 Same as 6.9.

6.16.9 Same as 6.10.

6.16.10 Same as 6.11.

6.16.11 Same as 6.12.

6.16.12 Same as 6.13.

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i FORM NO 1122 06 JUNE '74

i Y J.A. JONES CONSTRUCTION COMPANY Page 5 of 6 PROCEDURE NO.

NUCLEAR PROJECT OPERATING PROCEDURE l POP N -300 TITLE OF PROCEDURE: Issue Date:

i CONTROL OF ENGINEERING DOCUMENTS 10/15/75 i

PROJECT TITLE: Rev. No. & Date:

Revision 2 WATERFORD UNIT NO. 3, PHASE I . CONCRETE CONSTRUCTION 12/20/76 6.16.13 The individual receiving and signing for revised documents

. or his designee, shall review the document for work impact a'nd take appropriate action, transfer any needed notations from new obsolete document to new document and route obsolete document to Document Control within two (2) working days.

6.16.14 Upon receipt of the transmittal letter and obsolete documents, Document Control shall remove the transmittal letter in tickler file, Reference 6.17.11, compare the

, documents to signed transmittal letter and if correct, i destroy the unsigned copy. File the signed copy by date.

6.16.15 Retrieve Receive and issue Document Log Sheet for document and post in the "DR' column the letter "0" indicating Unless instructed by Engineer to document returned.

.  ! return obsol~ete document *to him, the document shall be destroyed, f i R-2 6.16.16 If the holder for any reason wishes to keep the obsolete document, he shall bring the copy of the obsolete document to Document Control and they will stamp "Vold" in three places on the face of each page. Document Control shall then place the letter "V" In the "DR" column of the Receive l and issue Log Sheet.

R-2 6.16.17 f f the obsolete documents have been lost or destroyed, the holder shall mark " lost" or " destroyed" on the document transmittal and obtain his supervisors signature in addition to his.

R-2 6.16.18 Upon receipt of a document transmittal with the notation in 6.16.17, Document Control shall mark an "L" or "D" in the "DR' column of the Receive and issue Log Sheet.

R-2 6.16.19 Document Control shall search the tickler file and trans-mittal file and transmittal letters found that reflect i obsolete documents not returned within two working days j shall be removed and an " Obsolete Document Reminder Memo"

, (Appendix E) shall be routed to the obsolete document holder. The transmittal letter shall be placed back in the tickler file the date two (2) working days later.

1 FORM NO 1122 06 JUNE '74

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. I 4 5 b J.A. JONES CONSTRUCTION COMPANY Page 6 of 6 PROCEDURE NO.

NUCLEAR PROJECT OPERATING PROCEDURE POP N -300

! TITLE OF PROCEDURE:

Issue Date.

CONTROL 0F ENGINEERING DOCUMENTS 10/15/75 PROJECT TITLE: Rev. No. Si Date:

i WATERFORO UNIT N0. 3. PHASE 1. CONCRETE CONSTRUCTION 12/20/76 6.16.20 Upon receipt of the obsolete Document Reminder Memo. the

, holder of the obsolete document shall find and return the
obsolete document along with Obsolete Document Reminder l

Memo to Document Control. Document Control shall retrieve i

transmittal letter from tickler file, post Receive and issue Document Log, and file signed transmittal in Document Control File inder transmittal letter by date.

6.16.21 if Document Control does not receive the Obsolete Document

, Reminder Memo and docisnents from the obsolete document holder by the second work day. Document Control shall complete Supervision Obsolete Document Memo (Appendix F) and route it to the supervisor of the individual holding the obsolete document. The supervisor shall determine the status of the obsolete document and state same on the Obsolete Document Reminder #2 Memo, sign it and return It to Document Control. . .

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l 6.17 Approved engineering do[uments produced by J. A. Jones shall be handled in the same manner as outlined in this procedure.

7.0 QUALITY ASSURANCE 7.1 Quality Assurance shall periodically audit Document Control to assure co.npliance with this procedure.

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l 80AM NO t122 06 JUM '74

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FDP-N-jou App;ndix A J. A. JONES CONSTRUCTION COMPANY DRAWING AND DOCUMENT DISTRIBUTION LIST Miscellaneous:

1 - E. P. Shows 2 - Ed Harris 3 - R. A. Scott 4 - J. H. Ferguson 5 - J. Woods 6-7 - Marshal Sealy 8 - Dave Schwelkert Engineering ,

21 - Engineering Plan Rack - (Person Responsible) - M. Gegg 22 - C. Inzer 23 - Parker Gallbreth 24 - Neal Carr 25 - Document Control 26 - J. Honeycutt 27 - D. Scherer 28 - D. Ernst .

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30 - M. Nolen 31 - H. Hickman '

32 - A. Jones , ,

33 - M. Mc Clain '

a 34 - M. Sprowl 35 - D. Murphy 36 - H. Allen 37 - Woolery Field 52 - Field Engineers 53 - Area Superintendent (Mashburn) l 54 -

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Quality Assurance 81 - @ Plan Rack 82 - L. R. Wilson 83 - H. E. Rice 84 - T. N. McAllister l 85 - R. Pulliam 86 - QA Permanent Records e e eo

...,,s v App:ndix A Subcontractors 10I - Blnnings Construction - Person Responsible 102 - Grimaldi Plumbing and Heating 103 - McMillion Dozer Service 104 - Moretrench American Corporation 105 - Pratt Farnsworth, Inc.

106 - Western Waterproofing 107 - Whalen Erecting Co. of Ohio 108 - Symons Fotms 109 - Anthony Pools 110 - Fischbach-Moore ill -

(Assignment Open) i 131 - Ebasco 132 - L. P. & L.

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NOTE: Numbers shall continue in sequence ,

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,. P0P-N-300 TftAttSM ITTAL l'OCU. MENT LIST I

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NAME DATE i

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Please sign and return this form to Document Control - J. A. Jones Construction Company PIUM3ER ITIM DESCRIPTION REMARKS i .

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i i OUTDRTED MATERIAL 15 RETURNED WITH THE EXCEPTION OF:

l l .%VE RECEIVED THE ADOVE DOCUMENTS. 00TDRTED MATERIAL 15 RETURNED WITH THIS FORM.

! I CERTIFY THAT THE FOLLOWING MATERIAL HAS BEEN LOST:

SIG!ATURE: m i t. :

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! NOTE: .

SUPERVISORS SIGNATURE ALSO REQUIRED FOR LOST DOCUMENTS. .

l 1 ALSO CERTIFY THAT THE MATERIAL NOTED ABOVE HAS BEEN LOST.

SUPERVISOR'S SlGNATURE:

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ACTION REQUIRED WITHIN 48 HOURS a

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J. A. JONES CONSTRUCTION COMPANY A OBSOLETE DOCUtlCNT REMINDER From: Document Control.

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To:

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Subject:

Obsolete Documents . ,

You have been transmitted controlled documents that are now obsolete.

Please return the following documents to Document Control within the next 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br />.

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POP-N-300 J. A. JONES CONSTRUCTION, COMPANY

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  • SUPERViS10N 0050LCTE DOCUMENT.MCM0 A -

From: Document Control Date:

To:

Subj ect: Obsolete Documents .

The following obsolete documents are being held by .

.* Picase give us the status of the document, and return this memo to Document Control within 2 hours2.314815e-5 days <br />5.555556e-4 hours <br />3.306878e-6 weeks <br />7.61e-7 months <br />.

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l 8 I certify the status of the above' Slgned:

documents are as follows.

. Date:

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