ML20043A650
| ML20043A650 | |
| Person / Time | |
|---|---|
| Site: | Perry  |
| Issue date: | 05/14/1990 |
| From: | CLEVELAND ELECTRIC ILLUMINATING CO. |
| To: | NRC OFFICE OF INFORMATION RESOURCES MANAGEMENT (IRM) |
| References | |
| PROC-900514, PY-CEI-NRR-1177, NUDOCS 9005220356 | |
| Download: ML20043A650 (216) | |
Text
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- e :l 6200 Dok Tree Boulevard ~ Mod Address.
.. -independenceOH. RO Box 94661
, 216 447 310 0 i . _ Cleveland. 0H 44101-4661
, 1 May:14;L1990
-PY-CEI/NRR-1177 L U.S. Nuclear Regulatory Commission 3 Document; Control Desk Washington,_D. C.- 20555 Perry Nuclear; Power Plant l
, Dock et No's . 50-440 ; -_50-441-1 Submittal iof Emergency Public; Information Organization 4
j Implementing' Instruction Manual.
Gentlemen: J j In accordanceiwith 10CFR50.4, The Cleveland Electric Illuminating, Company >
, hereby. submits one controlled copy of the Emergency-Public Information:
Organization Implementing' Instruction Manual, set:#123,-. dated-April- 27,.1990.-
Previously issued set #68 is being superseded in its entirety.with,the ;
issuance of new set #123. Set #68 will no longer be-. updated'and should be-
~
- . j
- l. destroyed. -j l
'l If you have any questions,.please feel free to call ~1 L}
Sincer y, q
Y) \ -
Michael.D. Lys er )
Vice President - Nuclear '
Perry Nuclear Power Plant' ll I:
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( Attachment i t
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NRC. Region III, Incident Response Center w/2 attachments ;
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l 9005220356 900514 l
- l. PDR ADOCK 05000440 '
f Operahng Companies:
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EMERGENCY PUBLIC INFORMATION ORGANIZATION.
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,cq- -(-r W, %[2 INSTRUCTIONS MANUAL FOR ACTIVATION OF THE PUBLIC INFORMATION RESPONSE TEAM (PIRT) AND THE JOINT PUBLIC INFORMATION CENTER (JPIC)
The Illuminating Company Perry Nuclear Power Plant 1
4 5
EMERGENCY PUBLIC INFORMATION ORGANIZATION IMPLEMENTING INSTRUCTIONS MANUAL" TABLE OF CONTENTS EFFECTIVE 4-27 90 L(,,) ;
-\ f PAGE 1 0F'l -
- SECTION TITLE REV. EFFECTIVE I MANUAL DISTRIBUTION 7 4/27/90 II PURPOSE, SCOPE, COMPANY POLICY, RESPONSIBILITIES, -7 4/27/90 AND REFERENCES' III DEFINITIONS AND ABBREVIATIONS 7 4/27/90f
- IV EMERGENCY PUBLIC INFORMATION ORGANIZATION .0 4/27/90
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1 PUBLIC INFORMATION RESPONSE TEAM OPERATION 7 4/27/90 2 JOINT PUBLIC INF0kHATION CENTER ACTIVATION 7 4/27/90 l 3 JOINT PUBLIC INFORMATION CENTER OPERATION 7 4/27/90 4 JOINT PUBLIC INFORMATION CENTER DEACTIVATION - 7 4/27/90 '
5 ' MAINTENANCE OF EMERGENCY.PUBLIC INFORMATION '7- 4/27/90 ORGANIZATION INSTRUCTIONS MANUAL AND EQUIPMENT A. APPENDIX A - TELEPHONE LISTS 11 4/27/90
\M 3 APPENDIX B - PERSONNEL / ACCESS LISTS 10 4/27/90-l -C APPENDIX C - FORMS AND LOGS ~7 '4/27/90 D APPENDIX D - FLOOR PLANS 0 4/27/90 E APPENDIX E - NEWS STATEMENT PREPARATION O '4/27/90- ;
F APPENDIX F - MEDIA INQUIRIES 0 4/27/90- !
G APPENDIX G - BRIEFING GUIDELINES 0. =4/27/90 H APPENDIX B - FACT SHEETS 0 4/27/90 l I APPENDIX I - LCC STANDARD OPERATING PROCEURES LATER l
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'O EusRosNcv Pustice1NFORMATION ORGANIZATION INSTRUCTIONS .
MANUAL i PNPP CONTROLLED INSTRUCTION .REV. COPY No.
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I. MANUAL DISTRIBUTION ,
- 1. PURPOSE To provide-controlled distribution to the Public Information Response-=
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Team (PIRT) and' Joint Public Information Center (JPIC)l personnel for guidance lin an emergency..
3
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- 2. GENERAL INFORMATION j A. Controlinumbers are assigned-to each manual which are distributed. !
to PIRT and JPIC personnel to keep'until such time as; individuals-are no' longer. participants.- Manuals are to'be-returned to the EPIO Coordinator; Community Relations Section (CRS),supon reassignment- <
or termination of. employment from the Cleveland Illuminating-
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-Company. ,
B. Manual-holders are responsible for maintaining and updating the raanual . and for immediately reporting lost or stolen manuals' to the ;
EPI 0' Coordinator,LCRS., ,
C.. Selected personnel receive more;than one manual as determined by J the Manager,' Community Relations'Section, and the'EPIO: Coordinator.
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Purpose. Scope, Company Policy, Responsibilities, and Refarences .f i
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- 2. , Scope II <
' 3. Company _-Policy II-1.
- 4. Responsibilities II-2' 5.. References - II-2 d
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- 1. PURPOSE:
The manual. outlines basic. actions of the Emergency Public Information Organization-(EPIO) during actual or simulated emergencies at.the-Perry Nuclear Power Plant (PNPP).
- 2. SCOPE
-)
These instructions cover' anticipated actions of the Emergency Public ..
Information Organization. The actions described are coordinated with the ,
~PNPP Emergency Plan and Implementing' Instructions. . It-is noted-that media. interest,:not necessarily.the seriousness of.the event, may-dictate .,
actions by the Emergency Public Information Organization. These instructions are designed to guideithe Emergency Public Information
~
Organization in all cases.
It is expected _that some situations may require flexibility and the exercising of professional judgment which may deviate from these instructions. .
i l
l- (3 3. COMPANY POLICY i,_-) . .
The' Cleveland Electric Illuminating Company's Public Information Policy vill guide the Company,during an emergency,at PNPP. The policy is as.
follows:
e The Company has established a policy of full disclosure and vill maintain honest and open communications with government officials, the public, shareovners, and its employees.
1 I' e The Company vill provide the public vith timely.and accurate i
information through. established nevs and information channels.
e :The Company vill make every effort to meet the information needs of its customers, shareovners, and employees-while promptly communicating with appropriate local, state, andffederal officials during the emergency. ;
Company statements to the media concerning an emergency at the1 Perry i e
Nuclear Power Plant are to be made only with the knowledge and guidance of the Emergency Public Information: Organization.
D II-1 Rev. 7
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'4 . -RESPONSIBILITIES ~
j h[ The Emergency Public Information Organization = Instructions M'anual is
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divided into. instructions detailing requirements and actions.of~various i key players in case of an emergency-at the Perry Nuclear Pover Plant. _ ['
Each instruction.is revieved and revised--independently. Distribution is j I
controlled by.the Information Management Unit,' Documents and Services.
I Section, in ace'ordance with <PSDILO533). 1 A. The Director, Perry Services Department :has.the overall-l i .~
respon'sibility for the dev'elopment i
of'the manual and has; endorsed his approval by signing on the cover page, j B. The. Manager. Community: Relations-Seetion,' has the~overall responsibility for the' maintenance.and' revision ~of the. manual.~-
C. The Hanager, Public Information Department, and the Manager,, l '
Community Relations Section, are the required reviewers and.
approvers of the various instructions, except for-Index-I,-'and Appendices,A',-B,.and D which only the~ Manager,; Community Relations Section, reviews and approves. 1:
- 5. REFERENCES ,
A. Emergency Plan For Perry Nuclear Pover Plant, Docket Nos.
n 50-440/50-441-(OH15AIEP) i B. Emergency-Plan Implementing. Instructions, Perry Nuclear Power Plant ,
(OH15B: EPI's)
C. The Ohio Plan for Response to Radiation Emergencies'at. Licensed Nuclear Facilities, Ohio Emergency. Management Agency. ,
1 I
D. NUREG-0654/ FEMA-REP-1, " Criteria for Preparation;and Evaluation.of Radiological Emergency Response Plans and Preparedness in Support i of Nuclear Power Plants," November 1980 l .- -
E. Ashtabula County Radiological Emergency Preparedness Plan-F. Geauga County Radiological Emergency Response Plan G. Lake County Emergency Response Plan for the Perry Nuclear Power 4 Plant, Part F, Technological Emergency / Disaster Operations {
(Radiological) .
H. Code of Federal Regulations 10CFR50, Appendix E: " Emergency l.
!' Planning and Preparedness for Production and Utilization Facilities" ,
.- }
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III. DEFINITIONS AND ABBREVIATIONS 9,3
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- 1. -Emergency Classifications I-Unusual Event s The occurrence of an event'or events which indicate'a potential 4
degradation of the level of= safety of the plant.- Unusua} Event:
emergencies involve minor situations that have the potential:to escalate to more' serious. emergencies. NoLreleases of radioactive.
material requiring offsite response or monitoring are expected:
unless further: degradation of safety systems occur. ,
Alert' The-occurrence of an event:or events that-involve an actual.or a
~
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-potentially substantial degradation of-the-level.of safety of the:
plant.- 'The consideration.is to prepare to cope.vith potentially-;
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moie serious emergencies. Any radioactive releases.are expected 1to=
be limited to a small fraction of the Environmental Protection
~
Agency-(EPA) Protective Action Guideline levels.
i 3 Site Area Emergency
-The occurrence of an event or events which involve-actual or.likely 1
major f ailures of plant functions:needed for the protection 'of the J
public. The' potential-for a situation hazardous ~to the general-In ). public is the major' concern of the Site Area Emergency ..
l V. -
classification. Radioactive releases are not expectedito exceed the EPA Protective Action Guideline levels except within'.the site .
boundary.
General Emergency I
.j The occurrence of an event or events which-involve actual ~or Q imminent substantial core degradation or melting with-the potential.
for loss of containment integrity. Radioactive releases mayLexceed .i
[
the EPA Protective Action Guideline levels for more than the immediate site area. 1 l
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- 2. Emergency Response Facilities ,
W Control Room i i
The onsite location from which the reactor and plant systems are !
controlled. The location of the Control Room is on elevation 654' j of the Control Complex. i a
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Operatl'ons Support Center (OSC);
y The onsite location in close1 proximity to the Control Room to which i
plant support personnel and other emergency response personnel report an.d avait instructions. 'The 0SC is located'on the 599' elevation;of the Control Complex'adjacentito the entrance to the Radiological Control Area and.the, Health Physics / Chemistry areas.
Technical Support Center (TSC)
The onsite locatlonLvhich' serves a's:the focal point--for gathering
]
- - information on current and' projected plant status and for thei i orderly implementation of emergency. procedures'in support of reactor .}
command and control: functions. The TSC is1 1ocated on-the 603'6" 1
-level'of the. Service Building. 1
.l
-Emergency Operations Facility (EOF)--
.)
'A location for.the management of overall emergency response activities, the coordination of radiological assessments, and the.
J control of offsite' emergency support activities.' The Perry Nuclear 1 Power Plant. (PNPP) EOF is , located.vithin the owner-contr'olled area- i on the lover floor of the Training and Education Center (TEC), l one-half mile.from the Control Complex.
Joint Public Information. Center-(JPIC)' i I
- (3 An offsite location and point _of contact for dissemination'of 1
-information during a-PNPP emergency to.the news media', and thus the.
U public, by CEI, Federal,' State,.and Local officials. 'The JPIC is ';
located in the Performing Arts Center at-Lakeland Community-College ;
in Hentor, Ohio, at the intersection'of Interstate 90 and Route.306i The auditorium vill seat over 350 media personnel.
~
l
- 3. Emergency Response Staffing ;
Shift-Supervisor Assumes the position of Emergency Coordinator when an emergency i
-occurs and is in command of the Emergency Response Organization :
until relieved by the Emergency Coordinator, EOF, or Operations Manager, TSC. While acting as Emergency Coordinator, the Shift Supervisor has the responsibility and authority to-direct any and all phases of the emergency response.
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Shift Technical Advisor'(STA) l
,W.
Provides an independent-assessment of' plant conditions and. technical "
'i') advice to'the Shift Supervisor. .The STA vill also superv i se initial:
- offsite radiological monitoring andfdose assessment activities ~
performed by the Shilt Lead Chemistry Technician prior;to the activation of the TSC and EOF. Prior to the TSC'or~ EOF- being . . [
activated, the STA vill also provide' technical information. to Public Information Department personnel or the Public Information Response Team as-time and plant. conditions.allov. .,
'OSC Coordinator. ,
f Directs the activities of the. assembly and dispatching of emergency
' teams irom the OSC'to' support:emergenev operations in.the'following.
areas: Radiation Monit'oring. Teams;:Accour,tability.of OSC and- . :
g Emergency Team Personnel; Emergency. Maintentneel and Health Physics and Chemistry.. i
-Operations Manager-Is located in.the Technical Support Center and'As the headfoi the onsite' activities of the Emergency Response.0rganization. The; ,
Operations Manager is. responsible.for managing the assessment of ;
plant conditions; keeping-the Emergency Coordinator apprised 1of '!'
onsite activitie's; and directing onsite re-entry and recovery.
~
efforts as the situation dictates, a
f Should the Operations Manager arrive onsite prior.to the designated pQ Emergency Coordinator in the' EOF, the Operations Manager _ vill-l p
relieve the Shift Supervisor as acting' Emergency Coordinator and :
I l assume the responsibilities =of'the Emergency. Coordinator. position in
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the TSC, allowing the Shift Supervisor'to concentrate on plant l-operations. While acting as Emergency Coordir.ator, the Operations :
l Manager has the respcnsibility and the authority to direct any and' i
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all phases of the emergency response.
Emergency Coordinator l
Has the responsibility and authority to direct allLemergency.
L response activities, and is' responsible for the following: overall direction of emergency operations; interface-vith. senior. levels of offsite agencies and organizations; providing the corporate ;
management and policy decisions necessary.to support emergency .i operations; informing the CEI President 6 Chief Executive Officer of an emergency at PNPP and keeping him apprised of emergency response '
activities; managing the activities of the Emergency Response Organization; and managing the assessment.of the impact of the emergency on the general public.
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'g JPIC Manager
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s_,,[ Is responsible for the Emergency, Public Inf ormation Organization and.
manages-the JPIC. The JPIC Manager:is responsible for the smooth:
operation of the CEI information' effort during anjemergency; has- !
final approval.on all' press statements; serves as liaison to CEI.
j Corporate Management; and assigns personnel responsibilities,and sets shifts if required.'
(
- 4. Other Definitions Emergency Action Levels (EAL)
Levels which consist of-plant parameters (i.e., instrument' ..
indications, system statusp radiological; doses and. dose rates):that are.used'for emergency classification- EAL's;are:used.specifically'
. J to provide an'early readiness 1 status of emergency? response personnel-and organizations., .
Emergenev Paging S'ystem System. consisting of a serieslof remote-pager devices assigned toi '
the key Emergency Response Organization personnel. Each pager_
activates from an' independent-number series,.or a group number-series, to notify an individual or; group o?. persor.nel of t an. ,
emergency at PNPP.
s._,) - Emergency Planning Zones <
w/
Two zones that the Environmental Protection Agency recommends-be, established around.all nuclear power plants: one zoneLvith-a radius of approximately 10 miles for airborne exposure, called:the Plume t Exposure Pathway; the other.vith a radius of approximately 50 miles for contaminated food and water, called the-Ingestion Exposure Pathway.
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Emergency Public Information Organization (EPIO) .
Selected staff of the Community Relations Section, th'e Public Information Department, and elements'of the Centerior organization ;
who are assigned specific emergency response duties.for the i activation, operation, and deactivation of the JPIC.
Protective Actions !
The emergency' measures taken beforelar after an uncontrolled release of radioactive material has occurred for the purpose of. preventing or minimizing radiological exposure to persons that would likely be exposed if the actions were not taken.
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g Protective Action Guides (PAGs)
. Projected' radiological' dose'or dose commitment-values to individuals in the general population that 'varrant ' protective actions prior to -!
or following a release of. radioactive material.. . Protective actions j vould be warranted provided the reduction in . individual dose is not-offset by excessive risks toiindividual safety'in taking the-protective action.- The PAG does not include the dose ~ that- has :
. unavoidably occurred prior to'the assessment..
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Public'Information Re'sponse Team '(PIRT)
Selected staff of the Emergency.Public Information Organization.who-are. responsible for dissemination.of information during.a PNPP' .;
emergency. They are assigned emergency' response.dutier during an .:
i emergency situation.that does not require activation of the JPIC "
during the initial' stages of an emergency prior: to operation of: the .
q JPIC, or during the recovery ~ of 'an emergency af ter deactivation of :
JPIC.
-Secondary Alarm Station (SAS)
The continuously manned security station where~ plant and Emergency
. Response personnel notifications'are conducted.:;The'SAS is located in the Unit 1 Control Room.
He/his, She/her, etc.
]
The use of "he", "his", "she", "her", o.r any.other:similar terminology is not intended to imply'or refer exclusively to'a specific gender. -Rather,-all such terms are-.to be read as:
~
)
applicable without regard to' sex.- j
- 5. Abbreviations .
CEI Cleveland Electric Illuminating Company' l CRS Community Relations Section j EAL Emergency Action Level l EBS Emergency Broadcast System EHA Emergency Management Agency l E0C Emergency Operations Center {
EOF Emergency Operations Facility EPA Environmental Protection Agency l v
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' EPIO ' Emergency Public Information Organization' Y%
.DI .EPRI Electric' Power-Research Institute .
EPZ Emergency Planning. Zone FEMA Federal-Emergency Management Agency :
. . ]
- 1. GET General Employee Training j Institute 'of Nuclear Pover; 0perations .
- l. INPO JPIC Joint Public Information Center. J LCC- .Lakeland Community College-NRC ' Nuclear Regulatory-Commission .l
, t' ODH ' Ohio Department of Health- l l
.OEMA Ohio Emergency hanagement. Agency OSC Operations Support Center ,
PAG Protective Action Guides. ,
PID Public Information Department-
' :Ov 'PIRT Public Information Response Team. ;
PNPP Perry Nuclear Power Plant
> SAS Secondary. Alarm Station- ,
TEC Training and Education Center i
Technical Support Center-TSC T i
USCEA US Council for Energy Avareness s
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O EMERGENCY PUBLIC: INFORMATION i ORGANIZATION:lNSTRUCTIONS MANUAL PNPP CONTROLLED INSTRUCTION IV REV. COPY No. ,
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TITLE ,
Emergency Public information Organization Responsibilities .
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IV. IPIO IRSPONSIBILITIES :l TABLE OF-CONTENTS l SectJon P_aage i
- 1. Initial Response IV-1 (
A. Media Relations Representative = . .
IV-1 B. . Manager, Consunity Relations Section (CRS)/Public Information Response Team (PIRT) IV C. Manager, Public'Information Department (PID) IV-1 !
Director, Public Affairs- IV '
D.
- 2. Public Information Response-Teami lIV-1 A. Manager, CRS/PIRT 'IV-1 B. Media Coordinator LIV-1 ?
C. Information Liaison IV-2. 't D. Government Liaison IV-2' y IV-2 E.- ' Technical Liaison F. Statement-Writer :IV-2' ,
G. Typist IV-2 H.- Support Staff' IV-2
- 3. Joint Public Information Center- .IV-2
( ,
I A. JPIC Manager IV l B. Information Supervisor IV-3 e Information Liaison .
IV-3' .
e AssistantLInformation Liaison IV-3' :
e Tortnical Spokesperson- IV-3 7 o Technical Coordinator -IV-31 i e ' Statement Writer. IV-4--
e Communications Coordinator ~IV-4 ,
e Media Response-Staff' IV i
- e Rumor Control Staff IV-4 s Corporate Liaison IV .;
e Government Liaison- IV-4 l e Government Assistant IV e Support Staff (Information) IV-5 3 C. Media Relations Supervisor- IV-5 e Media Assistant IV-5 e Technical Advisor IV (
E o Media Monitor IV-5 !
e Audio-Visual Coordinator IV-5 L e Support Staff (Media' Relations) IV-6 D. Support Services Supervisor IV-6 e LCC Security Officers IV e Set-Up/ Logistics Coordinator IV-6 e Equipment Coordinator IV-6 o Access Controller IV-6 l
e Support Staff (Support Services)' IV-6 l L E. Document Controller / Historian IV-7
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' IV. ' EMERGENCY PUBLIC INFORMATION ORGANIZATION RESPONSIBILITIES
/ /
.l.' INITIAL RESPONSE 4
e A. . Media Relations Representative :
.Makes initial notifications of.an. emergency to the Manager,- .
-Community Relations Sections (CRS); drafts the initial'and' follow-up
.nevs statements; makes initial media 1 notifications;'and, if thei 1
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Public;Information Response Team (PIRT)<is activated, performs duties as assigned by the Manager,;CRS/PIRT.
1 B.. = Manager, Community Relations Section (CRS)/Public Information-Response Team-(PIRT)- . >l
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L I H
Consults with the Media Relations Representative during th'e initia1 l- stages of an emergency;l directs initial ~ news statement development
'and other activities; activates and ensures the smooth operation of L
[
the PIRT; and continually consults with the Manager, Public i Information Department..
I I' C. . Manager, Public Information Department-(PID)- 3 Discusses status and: news statements.vith Media Relations:
Representative:and Manager, CRS/PIRT,i
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d uring initial stages of an- .~
fs emergency; revievs and. approves news statements;imakes:PublicJ Information Department and: Corporate. notifications;- and' orders
.( )
, activation of the Joint Public Information Center (JPIC) in consultation with the Manager, CRS/PIRT..
D. Director, Public Affairs Stays apprised of the emergency' situation and makes. Corporate- !
notifications.
- 2. PUBLIC INFORMATION RESPONSE TEAM
! A. Manager, CRS/PIRT (see description above) ,
B. Media Coordinator Makes media notifications and distributes statements as directed by
< the Manager, CRS; responds to media inquiries using approved news i statements; and acts as-moderator at PIRT media' briefings as directed'by Manager, CRS/PIRT.
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[u C. Information Liaison Is located:in the Technical Support Center (TSC) or the Emergency.
-_ Operations. Facility (EOF) and is the p'rimary source of technical .;
information during the emergency. The Information Liaison maintains j regular contact.with the TSC or EOF staff, gathn ing information- '
from them and transmitting it:to:the' Media' Relations Representative l:
or'the Technical Liaison.- ;
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D. Governmentliaison l- Makes notifications to local officials using approved nevs' f l
statements;and keeps them updated on plant-status..
E. Technical Liaison
'Haintains contact with the Information Liaison; interprets technical l- information.f or the PIRT and the. Statement: Vriter; assists in 'l
- r. vriting news statements; assists in updating Status Boards; and L
serves as Technical Spokesperson for PIRT media briefings as.
directed by Manager, CRS/PIRT.
1 1- h F. Statement Vriter Vrites news statements using Technical Liaison'as primary source-of .
information.
G. Typist !
Types drafI and final news statements and. performs other duties as directed by Statement Vriter, ,
H. Support Staff ,
Sets up the PIRT office; records latest news statements on the Rumor Control Hotline; makes photocopies and distributes news statements; updates Status Boards and performs other support duties as assigned by the Manager, CRS/PIRT.
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- 3. JOINT PUBLIC INFORMATION CENTER A. JPIC Hanager Is the manager and overall-coordinator of the Joint Public Information Center. The JPIC Manager is responsible for the smooth
.i operation of the CEI.Public Information effort during-an emergency; has final approval on all news statements; is the chief CEI-non-technical spokesperson and moderator for all media briefings; serves as liaison to CEI Corporate Management; and coordinates news l.-
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1 statements with State, County and Federal public information
_j q j
~o fficials. Reporting to the:JPIC'Hanager are the Information
\'~) Eupervisor, the Media Relations Supervisor, the Support Services Supervisor and the Document Controller / Historian.-
1 I
.B. Information Supervisor i
l Is responsible for the flov'of information to and from the' JPIC..
-[ The Information Supervisor coordinates the development'and .
distribution of news statements; supervises the CEI--Vork Area and-I Rumor Control /Hedia Response-areas; liaises with Federal... State and,
[
county public_information representatives; and interacts with the L
l -- Corporate Liaison. Reporting _to the Information Supervisor ares e- -Information-Liaison _,
Is= located'insthe TSC or EOF and'is the pri w ry source of' ;
technical information.during the emergency, The Information
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' Liaison maintains regular contact vith the TSC or'EOFLstaff, gathering'information from.them and transmitting it to the +
, Technical Spokesperson and/or the Technical Coordinator. '3
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e Assistant Information Liaison Assists the Information Liaison as required and maintains an up-to-the minute knowledge of:the emergencyLsituation.
q 4
e Technical Spokesperson-Is the principal CEI-technical resource at.the.JPIC.. The. i o
Technical Spokesperson assists the Technical' Coordinator, vriter, and others to develop. news statements; is responsible for obtaining information from the Information Liaison as to the ongoing emergency status.at the plant'and to report this information during periodic' media briefings;'is?the principal.
CEI spokesperson'on technical matters at media briefings; and- ,
attends pre-briefing ~ conferences with the.JPIC Hanager, Federal, State and County public information representatives _to coordinate'information, a
e Technical Coordinator Receives technical information.from the Information Liaison.
The Technical Coordinator assists in the writing of news statements; provides information to the EOF.concerning JPIC activities, media statements, and media activities; and assists the Technical Spokesperson in gathering information from the i TSC and E0F.
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- Statement Vriter 1 Produces draf t and final rievs sta telents based upon-information
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4 provided by the Technical Coordir atnr and Technical Supervisor. 1 l
e- Communications Coordinator Is.the lead for providing inforiatica te and'from the Media Response Staff and Rumor Contro).lers, He'also assists the_ . 3 Media Response Staff and Rumot (ontr:211ers with their duties.-
- Media Response Staff g e
Ansvers media phone calls concerning the emergency, using, ,
approved news statements-and other approved materials as-provided by the Communications Coercinator. Media Response. j Staff may ask the Communications-Cootiinator for. specific .
information on the plant' situation ard.they also; report.any? !
L I unusual questions or trends to the Ocordinator. They'do not, ~
I speculate on-the causes or consequences of the. emergency EId-i l
they refer all inquiries.concerning off-site activities and.
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' protective actions to the appropria*e State or County agency.
e Rumor-Control Staff .
ii Answers the. rumor control telephones e the JPIC, using-approved news statements and other approved materials as : .
p provided-by the Communications coordinator. - The Rumor Control.
' g Staff may ask the Communications-Coordinator:for' guidance on'
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unusual questions. They do not. ot speculate on-the causes or 1 l ;
' consequences of the emergency and. refer all' inquiries, I
concerning off-site activities and' protective actions to the , r appropriate State or County agency. ,
l ';
e Corporate Liaison-Is located in the Corporate Offices and receives information from the Information-Supervisor. The Corporate Liaison +
transmits this information to and acts'as liaison for CEI employees, customer service representatives, shareholders, etc..
-Inquiries and feedback from these groups are transmitted'to the i Information Supervisor for' action.
r e Government Liaison 7 Assists the JPIC Hanager and the Information. Supervisor vith !
the coordination and flow of information to and from the Federal, State and County public'information representatives .j[
located at the JPIC.
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,-~ e Government Assistant
\ Provides clerical support for the State and County .
! representatives present at the JIIC.
o Support Staff (Information) ,
Performa clerical duties required for the information function, inclucing typing, telecopying, copying, updating status boards, -l t
and obtaining materials.
C. Media Relations Supervisor ;
Supervises all activities in the Media Briefing Area, Media Vork i Area, and Media Monitoring Areal ensures that'all reporters are l
cognizant of scheduled and unscheduled briefings; acts as.a resource for general information for reporters schedules intervievst-contacts the media to correct any faulty information (in i coordination with the JPIC Manager) and reports to the JPIC Manager ,
any media inquiries, problems, trends, etc., for discussion / action. [
Reporting to the Media Relations Supervisor ares ,
s Pf ify_ Assistant Vorks with the news media before and after' briefings and helps ;
the media by ansvering general questions, giving advice if -
asked, helping with requests, etc. ihe Media Assistant also -i
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receives feedback from the media and reports this to'the Media l
\ A' Relations Supervisor.
i
! e Technical Advisor {
Assists the news media in understanding the plant by providing I background and historical information and explaining basic plant systems and operations.
e Media Monitor Vatches TV reports, lim.u.s to radio reports and reads. -
newspaper articles concerning the emergency. -The Media Monitor ',
reports faulty or incorrect media reports to the Media Relations Supervisor for follov-up action, o
e Audio-Visual Coordinator Sets up the audio-visual equipment, along with LCC staff, in 1 l
the JPIC; operates the audio-visual equipment to obtain audio' and video recordings of all news briefings and selected-activitiest sets up and makes operable the Public Address ,
System, common distribution amplifiers, electrical connections, s_ ,, .
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TV camera lights and risers, etc.: makes available the file r- film footage; assists the media in interfacing their equipment
' vith that of the JPIC; and provides advice on media and JPIC equipment.
e Support Staff (Media Rela't ions)
Performs clerical duties, including distribution and posting of news statements; obtains materials; attends media briefings and takes notes on unanswered questions for follov-up by the Media Relations Supervisor.
'D. Support Services Supervisor Obtains support services for the JPIC staffs oversees set-up of the JPIC; approves access to JP7.C. and arranges delivery of necessary
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equipment and supplies, insluding repair services, to support JPIC operation. This includes arranging for transportation, food, lodging, etc., tor the JFIC staf f for an extended period of time.
Reporting to the Support Serv' ices Supervisor ares e LCC Security Officers Implement security measures at the JPIC as requested by the Support Services Supervisor.
e Set-Up/ Logistics Coordinator
,q Sets up and disassembles the JPIC. . Accomput.hes this task with the assistance of JPIC supervisors and LCC personnel.
o Equipment Coordinator Installs and tests all communications. equipment at the JPIC.
The Equipment Coordinator stays at the JPIC during an emergency to provide assistance with any equipment malfunctions, o Access Controller Rogisters all individuals in the JPIC, controlling access, logging all personnel into and out of the JPIC, and verifying '
media credentials.
e Support Staff (Suppor_t tervices}
Performs various clerical duties as assigned by the Support i l
Services Supervisor.
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i O' E. Document Controller / Historian l t Maintains control and distribution of reference materials logs all i major events, phone calls, documents,'and actions in chronological ;
order; and records recommendations for change or improvement for' -
future action. The Document Controller / Historian reports to the i JPIC Manager.
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EMERGENCY PUBLIC INFORMATION-ORGANIZATION lNSTRUCTIONS i i
MANUAL, '
- -l INSTRUCTION REV. COPY No
-123 i TITLE ;
L Public Infernation Response Team Operation !
,_ \
1 PREPARER EFFECTIVE D. Traverso REVIEWERS APPROVERS SLND1D N. . /t c' / / k A T4 b biup$ldl ,h))[ f , ,
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- 1. PLIBLIC INFORMATION RESPONSE TEAM OPERATION I
TABLE OF CONTENTS s!
Section M ;
- 1. Purpose 1-1 j
- 2. General Information. 1-
- 3. Actions l-1 !
A. Media Relations Representative 1-1 B. Manager, Community Relations Section 1-4 l C. Manager, Public Information Department 1-10 D. Director, Public Affairs, Centerior 1 j E. Information Liaison 1-13 -
P. Public Information Response Team (PIRT) . 1-15
- 1. Media Coordinator 1-15 3 '
- 2. Government Liaison 1-15 -
- 3. Technica1' Liaison 1-15
- 4. Statement Vriter/ Coordinator 1-16
- 5. Typist 1-16
- 6. Support Staff 1-16
. 4. Attachments 1-18
- 1. PNPP Event Description (PNPP No. 6397)- 1-18 l
- 2. Guidelines for Preparing News Statements 1-19
- 3. -Public Information Response Team Activity Log 1-22 ;
(PNPP No. 8800).
- 4. Guideline for Setting up the GET Auditorium 1-23
- 5. Hedia/Ruinor Control Inquiry (PNPP No. 8011) 1-24
- 6. Notification Log (PNPP No. 6398) 1-25 C
, D'
- 7. Vork Area Layout 1-26 ,
a I
I. PUBLIC INPORMATION RESPONSE TEAM OPERATIO11 h l U. ,
- 1. PURPOSE To describe actions during the initial stages of an emergency prior to J
activation of the Joint- Public Information Center (JPIC) or for an ,
emergency that does not require activation of the JPIC.
t
- 2. GENERAL INFORMATION A. This instruction is meant to.be a stand-alone guidance; i.e.
generally all information and. forms are contained herein.- Telephone Lists, however, are found in Appendix A.
l B. In an emergency, depending upon the classification and ,
circumstances, such as time of the emergency and media interest, l a decision vill be made to ,
t e handle the situation from the office (or home during non-business hours) as an event of normal media interest, e activate the Public Information Response Team (PIRT), and/or t)
-( ,j e activate the JPIC.
C. When the PIRT is activated, it gathers, processes, and distributes information to the media until ,
e the emergency is terminated and media inquiries decrease such that the PIRT is no longer nee 3ed, or, e the JPIC is operational and assumes PIRT responsibilities. ,
D. When the JPIC is operational, the PIRT. turns its. function over to the JPIC staff.
.]
- 3. ACTIONS A. Media Relations Representative
- 1. Call the Secondary Alarm Station (SAS) Operator when the emergency paging system device is activated.
vill connect you to the message recorder vhich vill provide-basic information concerning the emergency.
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I O 3 Contact the Shift Technical Advisor in the Control Room and b ~
obtain a briefing on the emergency. i
-- If the Shif t Technical. Advisor is unavailable, or if the plant is in a refueling or other long-term outage, contact. ,
the Shift Supervisor / Shift Outage Director. <P00108) !
- 4. Complete the PNPP Event Description form (PNPP No. 6397, ,
Attachment 1) obtaining the necessary information. !
- 5. Contact an Information Liaison, if needed, brief h'im on the situation,'and direct him to the Control Room, Technical .
Support Center:(TSC), or Emergency Operations Tacility (EDT).- ;
Contact the Manager, Community Relations Section (CRS), and 1 6.
Manager, Public Information Department, and brief them on the' .
emergency. .
-- If the Manager, CRS, or the Manager, Public Information Department, is not available, contact an alternate using J the Telephone' Lists (Appendix A). l If no alternate is available, assume the duties of the j Manager,- CRS, and, if deemed necessary, appoint an alternate as the Media Relations Representative and >
Manager, Public Information Department.
i
- 7. Discuss and evaluate the situation with the Manager, CRS, and ,
Manager, Public Information Department,.and determine the i appropriate response taking into consideration the. j circumstances and media interest. The event can be handled in l any of the following manners ,
- a. Handle the event as a normal issue of media interest until '
the event escalates or terminates (during non-business' hours it can be handled from home). .
I I b. Recommend the activation of the PIRT. This response is considered when extraordinary media interest develops and/or an event is likely to be extended or escalated.
L - ;
- c. Recommend the activation of the JPIC.- This' response is l
mandatory at a SITE AREA EMERGENCY or GENERAL EMERGENCY, ,
i f L or may be considered when there is extraordinary media f interest. .
- 8. Draf t an initial nevs statement using the Guidelines for Preparing Nevs Statements (Attachment 2).
- 9. Review the draft news statement with.the Manager, CRS, and [
,f Manager, Public Information Department. and obtain approval f rom the Manager, Community Relations Section.
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~x 10. Determine with the Manager, CRS, and the Manager, Public l ,
Information Department, the media' outlets.to be notified.
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- 11. Distribute'the approved nevs statement via telephone'telecopier l (See Appendix A) to the_followingt i ,
e Ashtabula County Emergency Management Agency e Geauga County Emergency Management Agency ,
e Lake County Emergency Management Agency-e State of Ohio Emergency Management Agency, Public i Information Officer e Nuclear Regulatory Commission, Region III, Public I Information 0fficer -,
- 12. Distribute the approved nevs statement to.the media. Priority -i' of distribution should be' considered using the media
' distribution list in Appendix A, Section 2.
t
- 13. Determine with the Manager, CRS, and 'he t Manager,JPublik ,
Information Department, if the situation may continue to be :'
handled as is (i.e., from home). If so, continue tos ,
7- a. maintain contact with the Shift Technical Advisor / Shift r i, 3j Supervicer or the Information Liaison,
- b. generate further news statements as needed, and
- c. respond to media inquiries.
- 14. Continue in this capacity until the PIRT or the JPIC is - "
activated, the emergency is terminated, and/or media interest decreases. ,
-- If the PIRT is activated, forward your phone extension, proceed to the PIRT/NRC office, and continue media- !
contacts, taking directives from the PIRT Manager.
-- If the JPIC is activated. and if. you are assigned a JPIC position, proceed to Instruction No. 2. JPIC Activation. ,
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If. Manager, Community Relations Section:
- 1. Discuss the situation with the Media Relations Representative and the Manager, Public Information Department, determining the-appropriate. response based on the circumstances and media interest. Consideration should be given to contacting an Information Liaison and directing him to report to the appropriate plar.t emergency f acility if the Media Relations Representative has not already done so. The event can be handled in any of the following mannerst 6
- a. Handle the event as a normal issue of sedia interest until-the event escalates or terminates (during non-business ,
hours it can be handled from home).
- b. Activate the Public_Information Response Team. This response is considered when extraordinary media interest _ ]
develops and/or an event is likely to be extended or escalated. Proceed to Step 8.c to activate PIRT.
4 c.. Activate the JPIC in consultation with the Media Relations Representative and the Manager, Fublic Information Department. This response is mandatory at a SITE AREA
EMERGENCY or GENERAL EMERGENCY, or may be considered when there is extraordinary media interest. Concurrently with r this, proceed to Step 9 to activate the JPIC. .;
t
- 2. Direct the Media Relations Representative to develop sn initial news statement. ,
- 3. Contact the Perry Nuclear Pover-Plant Telephone Operator, the CEI Telephone Operator, and the Centerior Energy Corporation Telephone Operator, notifying them that any media inquiries concerning the event are to be referred to the Media Relations ,
Representative. >
-- If inquiries are made after hours, notify the Site Protection'Section. ,
- 4. Determine with the Media Relations Representative and the '
l Manager, Public Information Department,! the media outlets to be notified. ,;
- 5. Obtain approval, upon receipt of the nevs statement from the
' Media Relations Representative, from the followings i During an UNUSUAL EVENT or the initial states of an emergency, two approvals cre required: t Primary f ,
i-e Manager, Public Information Departmedt, CEI ,
L_ _
e Vice President, Nuclear Group. CEI L; 14 j' Rev. 7 .
L 1/90 l l>
Alternate
[~')
V e General Manager, Perry Nuclear Power Plant e Shift Supervisor ALERT, SITE AREA, or GENERAL EMERCENCY require two approvals:
Primary Alternate e Acting Emergency Coordinator e Shift Supervisor
- . JPIC Manager, or Manager, o Director, Public Public Information Dept. Affairs, Centerior
- 6. Upon approval, ensure that the nevs statement is distributed to the followings e Emergency Coordinator e Shiit Supervisor e Manager, Public Information Department e Director, Public Affairs Department, Centerior e Vice President, Nuclear Group CEI e General Manager, Perry Nuclear Pover Plant l e All Directors Perry Nuclear Power Plant
- PBX Operator (s), Downtown, CEI l
o' PBX Operator (s), Centerior
~~~
- 7. Determine with the Media Relations Representative and the Manager, Public Information Department, if the situation may continue to be handled as is or if consideration should be given to activation of the PIRT and/or activation of'the JPIC.
-- If emergency is classified as:
e UNUSUAL EVENT, proceed to Step 8 e ALERT, proceed to Step 8 e SITE AREA EMERGENCY, proceed to Step 9 e GENERAL EMERGENCY, proceed to Step 9 Lo 1 1-5 .
Rev. 7 1/90 ..
o B. Vhen an emergency is classified as an UNUSUAL EVENT or ALERT, i' i continue coordination with.the Media Relations Representative i and Manager, Public Information Department. Dircuss media response.
- a. Assess the situation and determine whether conditions varrant activation of the PIRT.
-- If the PIRT=is to be activated,-proceed to Step c. :
otherwise, continue to next Step. !
- b. -As nevs statements are drafted. obtain the proper approval per Section 3.B.5, determining which media
- outlets should be notified using the media distribution -
list in Appendix A, Section 2. Ensure that news statements are distributed per Section 3.A.12 and Section 3.B.6 of this instruction.
-- If media interest varrants, or the event is .
reclassified to a more severe emergency classifica- l tion, proceed to Step 9. j
- c. To activate the PIRT:
- 1) Assume the role of PIRT Manager or. assign one using ,
the Telephone Lists (Appendix A), a7d tell him to begin his response by proceeding to this Step in this ,
i instruction. [
~ 2) Maintain a log of major events, actions, and. +
decisions using the Public Information Response Team Activity Log (PNPP No. 8800 Attachment 3).
- 3) Contact designated members of the PIRT using the .h Telephone Lists (Appendix A), and' direct them to report to the PIRT/NRC office in'the Training and -3 Education Center (TEC).
- 4) Assemble the PIRT, make team assignments, and discuss t l the status of the emergency. When you determine the l PIRT is ready, declare the PIRT operational.
- 5) Contact the Perry Nuclear Pover Plant Telephone Operator, the CEI Telephone Operator, and the Centerior Energy Corporation Telephone Operator, .
i notifying them that the PIRT.is operational and that all media inquiries concerning the event should be referred to the PIRT.
- 6) Contact the Acting Emergency' Coordinator and the Vice President, Nuclear Group, notifying them that the PIRT is operational.
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[j 7) Contact the Security Shift Supervisor via the Central v Alarm Station (CAS) notifying him that the PIRT is ,
operational, and that any media arriving at the plant ,
should be reported to the PIRT Manager. -
- 8) Instruct the Statoment Vriter to immediately draft a '
news staten.ent using the_ Guidelines for Preparing '
Nevs Statements (Attachment 2).
- 9) Obtain approval of news stateents determining which: <
media outlets should be notified uring the media ,
distribution list in Appendix A, Section 2 as a i gu:deline, and ensure that the news statements are distributed per Section 3.A.12 and Section 3.B 6 of this instruction. ;
- d. Consider holding a media briefing. ,
- 1) Notify the Manager, Public Information Department, i and the Vice Presidenti Nuclear Group, CEI, or the General Manager, Ferry Nuclear Pover Plant, of;the j i planned briefing and obtain'their verbal approval.
- 2) Contact the Supervisor, Support Services Unit, Perry !
+
Training Section, and-instruct him to set up.the General Employee Training (GET) auditorium using the
'!c)
V Guideline for Settir.g Up the GET Auditorium (Attachment 4),
- 3) Notify and update the following of the planned briefing and determine.if they vish to participate.
o Acting Emergency Coordinator e Ashtabula County Public Information Officer e Geauga County Public Information Officer-e Lake County Public Information Officer e State of Ohio, Emergency Management Agency Public Information Officer !
t e Nuclear Regulatory Commission Public Information Officer
- 4) Designate a Media Coordinator or a Media Relations
Representative to report to the GET Auditorium to handle briefing preparation.
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n- e. Continue the Public Information Response Team operation U until:
- 1) The JFIC is operational-(see Instruction No'. 2, JPIC Activation;.
- 2) The emergency is terminated and/or media interest declines such that PIRT is no longer.varranted.-
- f. Deactivate PIRT:
_1)- Notify 1 persons previously contacted that the event is terminated and no further communications are necessary. ,
- 2) Contact the Perry Nuclear Power Plant Telephone ;
Operator, the CEI Telephone Operator, and the ,
Centerior Energy Corporation Telephone Operator, notifying them that the event is terminated and that .
any media' inquiries can be handled according to.
routine procedure. .
-3) Ensure all relevant documents are gathered'and-filed i vithe the Coordinator, EPI Program, for future reference. .
p 4) Close out.PIRT operation. '!
- 5) Schedule a follow-up meeting / critique with participants to assess the events and response.
- 9. Vhen the event is classified / upgraded to a SITE AREA EMERGENCY or GENERAL EMERGENCY, the JPIC vill be activated. ,
- a. Contact the JPIC Manager, using the Telephone Lists (Appendix A), explaining that the emergency classification ,
vill require activation of the JPIC.
-- If determined appropriate, activate the PIRT per .
Step 8.c.
-- If the PIRT already is operational:
- 1) Continue to supervise the PIRT operation until notified by the JPIC Manager that the JPIC is ready to be declared operational.
- 2) Discuss the relevant information with the' JPIC.
Manager, informing him of the names, responsi- l bilities, and phone numbers of members of the PIRT 1 so that he can instruct the JPIC staff vith vhom i to make contact.
m 1-8 Rev. 7 1/90
- 3) Direct the PIRT staff to discuss relevant infor- f r-~3 mation with their counterparts on the JPIC_ staff.
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- 4) Upon notification that'thelJPIC is operational, instruct the PIRT to notify persons previously contacted.-including the telephone operators, that. i the JPIC is operational _ and all further .
communications should be directed to the'JPIC.
- 5) Direct the PIRT'to close out its functions and i gather relevant documents _ including news statements'and notification logs, returningLroom [
to. original status for use by NRC officials. ..
- 6) Contact the Security Shift Supervisor via the Central Alarm Station. Notify him that / i information about the event is'now being released' by the JPIC at Lakeland Community Colleget (LCC),
and all media should be directed to the JPIC.
7). Notify'the'JPIC Manager that the PIRT has been i deactivated.
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t (3 Manager, Public Information Departments (P00078)
(_) C.
- 1. Discuss the situation and media response with the Manager, '
CRS, and/or the Media Relations Representative. .
l
- 2. Vhen the event'is classified as an UNUSUAL EVENT or an ALERT:-
- a. Assure that key personnel and Public Information 'j Department staff are notified of the situation. Key '
personnel include.the following .
Director, Public Affairs Department, Centerier >
President, CEI t Vice President,. Distribution and Setvices, CEI l Vice President, Power Supply, CEI e r
i Vice President, Administration, CEl. ;
Vice President. Marketing, CEI Director, Consumer Services, CEI- f
- b. . Continue to stay apprised of the situation, communicating 4 O
vith the Manager, CRS/PIRT.
- c. Reviev and approve news statements, directing distribution .
of media statements to the'followingt Director, Pubite Affairs Department Chairman and Chief Executive Officer, Centerior President and Chief Operating' Officer, Centerior Senior Vice President and Chief Financial Officer, '
Centerior All Vice Presidents, Centerior t~
President, CEI All Vice Presidents, CEI Director, Consumer Services, CEI US Council t'or Energy Avareness (USCEA)
Institute of Nuclear Power Operations (INPO)
CAPC0 Utilities-1-10 Rev.~ 7 >
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,-ss d. Designate Public Information staff to monitor radio and I; l )- television reports about the emergency, ensuring a
\' # periodic analysis of media coverage is provided to the i Manager, CRS/PIRT. i e.. . Discuss with Manager, Community Relations Section/PIRT,. J the status of the event and proceed accordingly.
-- If the event is classified as. or upgraded to a SITE AREA EMERGENCY or GENERAL EMERGENCY, the JPIC vill be ;
activated. Proceed to Instruction No. 2, JPIC i j
Activation.
-- If the event is terminated, notify the previously ,
contacted personnel of.the close-out of the event.
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Ditector of Public Aff airs (Centerior): <P000id)
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'51 1. Upon notification of the emergenc)Lfrom the Manager, Pub 1'ic [
Information Department, notify key Centerior staff. Key ;
. personnel include the folloving l t
e Chairman and Chief Executive Officer e Presibent'and Chief Operating Off.!cer e Sr. Vice President and Chief Financial Officer j e All Vice Presidents j e Others as deemed necessary
- 2. Continue to stay apprised of the situation communicating with the Manager, Public Information Department, and informing key '
Centerior staf f as deemed necessary.
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E. Information Liaison't h) i i
' DuringtheinitialstagesEfanemergency,toeMediaRelations i i
Representative or'the Manager, Community Relations Section may direct an Information Liaison to go to the Contrei Koom, the
- i Technical Support Center, or the Emergency 7perations Tacility.
- 1. Vhen directed to the Con.'rol Room, .
j
- a. Establish contact vith the Shift Technical Advisor and.
discuss the situation. 3 I
- b. Establish contact vith the Media Relations Representative or the Technical Liai=en. [
_ c. Keep the Media Relations Representative or Technical
- Liaison. informed about:the emergency. Assist them in-nevs statement development, review, and approval.
- d. Keep the Shift Supervisor / Emergency Coordinator informed l abcut media activities and interest. .
- e. -Remain,at the Control Room until instructed by the ;
Manager, CRS/P1hT, or'the Media Rela *. ions Representative- l.
to report to the TSC or EOF as-required. ;
o -- = If the emergency situauon is sJeh that it is not.
practical-(or possible) to leave the Control Room, ininrm the Manager, CRS/PIRT.. Remain at'the Control l 7 Room until it is possible to leave without endangering yourself and vithout interrupting the
~
information flov at a ciitical time'. l
- f. When the emergency is terminated, notify the Manager, CRS/PIRT. i
- a. Establish contact vit_h the Operations Manager and discuss the situation. .
- b. Establish contact with the Media Relations Representative '
or the Technical Liaison. t
- c. Keep the Media Relations Representative or Technical ;
Liaison informed about the emergency. Assist them in -
nevs statement development, review, and approval.- l t
- d. Keep the Operations Manager informed about media activities and interest.
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e.' Remain at the TSC.until. instructed by the Manager, '
CRS/PIRT, to report to the E0P or elsewhere as required. l t
-- If the emergency situation is such .that it is not practical.(or possible) to leave the TSC inform the =l' Manager, CRS/PIRT. Remain there until it is possible l to leave without endangering yourself and.vithout.
~
' intettupting the information floy at a critical time. 'l:
- f. Vhen the emergency is. terminated, notify the Manager, ;l CRS/PIRT.
- 3. When directed to.the E0P, sign in at the Security Desk and on i the E0P Staff Status Board.
- a. Estsblish contact with the Emergency Coordinator and .
. / ' dss the situation.
. -l
- b. +ablish contact with the Media Relations Representative
_,d Technical Liaison (if the PIRT is operational), or the 4 Technical Coordinator (if the JPIC is optrational).'
Discuss the situation.
,__ _ c . Proceed to your instruction in Instruction No. 3, JPIC 3 Operation.
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. P. -Public Information Response Team (PIRT):
fy
\ ^
The Public Information Response Team develops and distributes nevs !
statements, and responds to media, governmental,_ employee, and public inquiries concerning an emergency at the Perry Nuclear;Pover ,
Plant.
- 1. Media Coordinator:
- a. Make notifications of and distribute news statements as -
directed by the Manager, CRS/PIRT. ' Priority of distri-bution should be considered using.the media distribution >
list in. Appendix A, Section 2.-
- b. Coordinate media notifications with the Media Relations' Representative. ,
c
- c. Log contacts using the Notification Log (PNPP No. 6398, Attachment 6). -l
- d. Respond to media inquiries.using approved news statements, f
.Do not speculate on the causes or consequences.of the emergency.
Initiate a Media / Rumor Control Inquiry.(PNPP No. 8011,-
____ e. Attachment 5) for-questions you cannot answer and_ forward '
it to the Technical Liaison for completion.
rs ij f. Participate in media briefings as requested by.the Manager, CRS/PIRT.
.- g. Act as moderator for media briefings if requested by.the Manager, CRS/PIRT. .
- 2. Covernment Liaison: '<P00096)
- a. Make notifications to local elected and appointed.
officials using Append!x A. Section 3.4, PIRT Government l Liaison Call List.
- b. Read the approved nevs statements to the officials,
~ ~ ~ ~
- c. Maintain a log of major events, actions, and decisions using the Public Information Response Team Activity Log,
- d. Log contacts using the Notification Log.
- 3. Technical Liaison
- a. Establish ar.d maintain contact with the Information
_l Liaison.
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- b. Interpret technical information and data' for the PIRT and (l
V Statement Vriter/ Coordinator. j
- c. Assist in vriting nevs statements using the Media l Inquiries (Appendix F) as a guideline.'- l
- d. Ansver questions referred to on the Media / Rumor Control
' Inquiry form. . >
- e. Assist the Support Staff in updating the status boards in- l the PIR1 office.
- f. Act as Technical Spokesperson for media briefings as l
-l requested by. Manager, CRS/PIRT.
- 4. Statement Vrfter/ Coordinators
- a. An directed, write nevs statements using the Guidelines, for Preparing Nevs Statements. The Technical Liaison vill be the primary soures of information.. .
- b. Keep apprised of the situation through the Technical .l Liaison.
- c. Maintain a chronological listing of the emergency events-in nevs statement form for periodic dissemination.:
e
(
- 5. Typist
- a. Type draft and' final nevs statements using pre-formatted statements in the VAX terminal for guidance. Steps on how to access the correct VAX account are inc19ded in your. E emergency packet in the PIRT office. -l
- b. Perform other duties as directed by the. Statement Vrlter/ Coordinator, i
, 6. Support Staffs l
! a. Set up the Public Information Response' Team office using the Vork Area Layout (Attachment 7) as the guideline,
- b. Have the photocopy machine in Room TEC 139A moved to the office in the EOF CEI Vorkroom. Additional photocopy machines are available on the second floor of the TEC, in l the library and in TEC 223.
- c. Record the latest nevs-statements on the-rumor control hotline (Interalia System) using the the Interalia Instructions (Appendix A, Section 8). ;
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- d. Make photocopies and distribute media statements as 7' - directed by the Manager, CRS/PIRT. j is
- e. Update status boards in the PIRT office with assistance e l
from the Technical Liaison.
- f. Perform other clerical duties as directed. ,
g.- Disassemble the PIRT office following deactivation, as directed by the Manager, CRS/PIRT,'by returning PIRT-related materials to storage, replenishing supplies, returning facility to originkl status, and collecting all i PIRT-generated materials for the files. ;
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. . - . . . . . .. ~ . .- - --._. - -- .- - - . _ _ _ - - - - - . - . .
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Attachment 1 PNPP EVENT DESCRIPTION (PNPP No. 6397.} [
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3 Attachment 2 '
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(,- Sheet 1 of 3 ,
'1. GUIDELINES FOR PREPARING NEVS STATEMENTS Por P1RT/JPIC purposes, there are four types of news statements e Bulletin ,
e Detailed News Statement e Chronology ,
e Backgrounder The text of all news statements should: l e Avoid technical jargon I
e Not speculate on causes or consequences of the event e Place the event in perspective according to its nature to permit appropriate response by area residents, employees, the news media, investors and other interested parties. -
i Examples of nevs statements follov A. BULLETIN A bulletin should be issued quickly when a major-change in plant status occurs, and after declaration or upgrade of an emergency to provide timely i
netification of he event. A bulletin should includes e Date and time of the statement being' issued e Statement number - consecutively beginning with thelPIRT e Phone number for media inquiries e Name of plant (Perry Nuclear Power Plant) e Location of plan'. (Perry, Ohio) e Emergency classification e Time of emergency declaration- .
e Definition of-the classification e Local, state and federal agencies that have been notified nO l 1-19 Rev. 7 1
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Attachment 2 !
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-( Sheet 2 of 3 I
B. DETAILED NEWS STATEMENT A detailed nevs statement should be issued to provide additional information about events and corrective actions being taken. A detailed news statement should includes ;
e Date and time of issue of the statement e Statement number (Chronologically continuing irom PIRT statements) l e Phone number for media inquiries e Name of~ plant'and affected unit (Perry Nuclear.Pover Plant) e Location of the plant (Perry, Ohio) !
t e Status of unit ,
o Emergency classification e Time of emergency declaration 3 e Definition of the classification-o Description of emergency actions l l e Local, state and federal agencies that have been notified-t p e Corrective actions taken b e Effeet on plant personnel ,
o Description of any release of radioactive material ,
e Off-site assistance ;
l C. CHRONOLOGY i
A chronology may be issued to provide a brief summary of key events that occurred as the emergency evolved. A chronology should include e Date and time of issue of the statement e Name of plant 3
e Location of the plant e Listing, in chronological order, of key events l
.i e Statement number {
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Attachment 2 ;
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Sheet 3 of 3 l D. BACKGROUNDER ,
A backgrounder is used to provide the media vith descriptive information on .
various topics pertinent to the emergency. Backgrounders are generally issued .
+
vhen time ,'ermits. Topics can include, but are not limited-to i
e General plant information e Radiation ,
e Insurance (Price Anderson Act) t' e Stocks i
e Electric rates -v Biographies of key officials e
o Emergency actions A backgrounder.should includes I
e Date and time of issue of the statement .
o Statement number ,
(_,) e Name and location of the plant - if appropriate to topic e Detailed description of the topic >
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r Attachment 3 l PUBLIC INPORMATION RESPONSE TEAN ACTIVITY LOG (PNPP No. 8800) ,
t PUBl.lc INFORM ATION RESPONSE TEAM i ..*=rew ',dm:n.u
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<i Attachment 4 GUIDELINE FOR SETTING UP THE CET AUDITORIUM l i.
OUIDELIE FOR WTTINB LP TW OET AWITORIUM '
MEDIA BRIEFING AREA i i T MW."
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. MEDIA / RUMOR CONTROL IN0 0 1RY (PNPP No. 8011%*. ;
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NOTIFICATION LOG (PNPP No. 6398)
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VORK AREA LoYOUT.
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EMERGENCY PUBLIC INFORMATION.
ORGANIZATION INSTRUCTIONS MANUAL- j t
pNPP CONTROLLED COPYNo. .'
INSTRUCTION REV.
123 -
1 TITLE Joint Public Information Center Activation O ,
PREPARER EFFECTIVE 3 D. Traverso REVIEWERS APPROVERS Q%0 % u>r v a b!u/ / YA ~
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.-jg 2. JOINT PUBLIC INFORMATION CENTER ACTIVATION-N ,]:. i TABLE OF CONTENTS .
Section Pag,e
- 1. Purpose- 2-1 ;
- 2. General Information 2 3. Actions 2-1 L
A. JPIC Hanager' 2-1 ,
B. LSupport' Services. Supervisor- 2-4' t
C. Access Controller 2-6'
'D. Set-Up/ Logistics Coordinator 2-7
-E. Equipment Coordinator 2-9 !
F. Information Supervisor 2-11 l
- f g G. Technical Spokesperson 2-13'
'~~' ~2-14 H. Technical Coordinator ~
I. Information Liaison 2-15 J. Assistant Information Liaison 2-17 K. Corporate Liaison 2-15 L. Communications coordinator 2 J M. Media Relations Supervisor 2-20 N. Audio-Visual Coordinator 2-22
- 0. Other JPIC Staff 2-23
- 4. Telephone Notifications to Activate the JPIC 2-24 i
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'2. JOINT' PUBLIC INFORMATION CENTER ACTIVATION. l (f ;
- 1. PURPOSE l
To provide guidance _in the. activation of the Perry Nucle'ar.Pover Plant.
(PNPP) Joint Public Information Center (JPIC)'. .
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- 2. CENERAL INFORMATION i,
A. This-instruction is applicable vhen the Manager, Community Relations Section/PIRT,-Hanager, Public Information Department, and/or. Media-Relations Representative ~ determine:'that' media. interest and/or other
. 7 events varrant JPIC operation.- The JPIC is-to be activated:at a: '
Site Area Emergency or General Emergency classification.;-~A Telephone Notifications Flow Chart:-for'use in activating the JPIC appears at the end of this instruction. .
B. The JPIC should be fully operational (staffed and equipped).vithin, '
two hours of' initial notification'to mobilize..
O. The Performing Arts Center of Lakeland Community. College (LCC) is used as the JPIC.-
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D. Checking of steps'on this_ instruction-may be inappropriate for; documentation, therefore,. events should be' logged'on appropriate-forms (Notification Logs and' Activity: Logs) found in' Appendix C.
- 3. ACTIONS A. JPIC Manager:
I 1. Designate a Support Services Supervisor,.Information ;
I, Supervisor, and a Media Relations Supervisor,Lusing the; ..
l Personnel / Access Lists'(Appendix B),'and contact them using the Telephone Lists (Appendix A).
- 2. Inform the Support Services Supervisor, Information Supervisor, i.
and Media Relations Supervisor.that the JPIC is being i activated. Instruct.them to contact their staff and to proceed
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to LCC.
- 3. Notify the President and Chief' Operating Officer, CEI, and- .;
Director,'Public Affairs, Centerior, of the activation of~JPIC. l 1
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m O- 4. . Inform the Manager, Community Relations Section.(CRS)/Public Information Response Team (PIRT), that notifications have been
!'~/ made.- Discuss the need for a health physics expert at JPIC.'
- 5. Proceed to LCC, bringing your. photo identification and these
.instrue:iens.
- 6. Upon arrivaluat:JPIC, sign in at Access Control. 1
.7. Sign in'on'the JPIC' Personnel Status Board in-the CEI.vork-area.
- 8. Discuss.JPIC set-up status vith the Support Services Supervisor.
- 9. " Establish contact vith the'Hanager, CRS/PIRT,.to discuss the:
situation.
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- 10. Direct the'JPIC staff'to' assist the set-up team in preparing-vork areas for activation. -
- 11. Upon notification from the Support Services Supervisor that the' 'i JPIC is set-up, assume responsibilities. l<
- a. When the PIRT is operational,. direct the_Technicale Spokesperson and Technical ~ Coordinator to' establish: 'j
_73 contact with the PIRT ' Technical Liaison and .the Information Liaison at the Technical Support Center (TSC) ;
-Q or Emergency Operations Facility (EOF) to become apprised of the emergency and discuss relevant information. l 1
If it is other.than normal working hours-and the j
Media Relations Representative'has been handling the situation at home, instruct the Technical- d Spokesperson to contact the Media Relations ]
Representative and obtain a complete briefing'of the situation, j!
- b. Direct a clerical staff person. tot j
- 1) Establish contact with the PIRT-Clerical (if.FIRT is o operational) and record each media statement- i previously released-(telecopier should be used if !
available). j ,
- 2) Copy the previous news statements and distribute them- l to ;
-l e JPIC Hanager ;
e Support Services Supervisor
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-W e Information Supervisor "
- d. e Media Relations Supervisor [
e- .. Communications Coordinator-4 e Document Controller / Historian -
- c. :Vhen time permits, direct :the Media Relations Supervisor .
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to establish contact with the PIRT Media Coordinator'(orr Media Relations' Representative if' handled atLhome).. .
- d. Advise the county and State Public Information Officers--to establish contact with their) respective Emergency .;
i Operations Centers and obtain a. briefing on'off-sitez _
response.
- 12. Assemble JPIC staff members in'the CEI Work Area.
- a. Instruct each supervisor to give'an update / status report r of his staff's tasks / response.-
has established contact with;the Technical *Spokesperson; ,
and/or the-Technical Coordinator, and istproviding information to the JPIC.-
- c. Brief the staff on'the current emergency situation,:and:
l verify that they understand the status of the emergency, including off-site response.
- 13. When confident that'the JPIC staff is capable of performingfits function and is apprised of the past:and current situation, declare the JPIC operational. .[
- 14. Instruct the JPIC staffLto assume their respective
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1 responsibilities;per Instruction No. 3, JPIC-Operation.-
- 15. Notify the Manager, CRS/PIRT, (or Media Relations Represen.
! tative if-handling at home) that~theLJPIC is operational and all media inquiries should be directed to the JPIC. ,
- 16. Notify the Emergency Coordinator in:the EOF or:the Operations 1 l
' Manager =in the TSC that the JPIC is operational. ,
- 17. Proceed to Instruction No. 3, JPIC Operation.
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q a.- (B. Support Services Supervisor i l . . 1 A.- 1. .Upon' notification from the JPIC Hanager to set'up the JPIC, log; '
the call ~, using:the Notification Log (Appendix C)..
- 2. Contact the Set-Up/ Logistics Coordinator. . Inform him that the.
JPIC is being activated, ,
- 3. Contact the. Police Dispatcher, Lakeland Community College,- . ,
using the Telephone Lists-(Appendix A,;Section 6)'. This-number ,
is staffed 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> a day. State-the following:
"This is;(your.name) of-the Cleveland Electric-Illuminating . ,
- Company!s Perry Nuclear'Pover Plant. This=is.a (drill _or.real; ';
- event). - An emergency has been declared at -the Perry Nuclear Power Plant which' requires activation of.the Joint Public; . '
t Information Center. Please turn immediately.to your Standard
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Operating Procedures for JPIC and proceed accordingly.
The set-up team is being dispatched to Lakeland. ;The.te'am v111' require that the door to our storage area'.be opened. 'Vould you ensure this~is done?~:Hy name is (your name) my codelis (first. o, initial of first name,' social security' number, and first. *
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initial- of last tiame). Do you:have any questions?- Thistis al ',
(drill / reel' event)." , d J
4 :. Designate a Document Controller / Historian and' support-staff- 4
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using Appendix:B'aa.a guide. Contact (Appendix A,.Seetion!1)-
and. instruct them to report to the JPIC vith their: photo
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identification and these instructions.
- 5. Proceed to LCC. <
- 6. Upon arrival at JPIC, sign in at the Access ControII Point.
- 7. Meet eith the assigned LCC Security Guard at: Access Control, si 4
-instructing him'to continue in'this function until. relieved by.
the CEI Access Controller (give the person's.name).
- 8. Sign in on the JPIC Staff Status Bo'ard in the CEI work area. ;j
- 9. Discuss the situation with the JPIC'Hanager.
- 10. Supervise the set-up of JPIC so that the appropriate areas.and >
equipment are set up.in.accordance'vith Appendix D. g j.
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p 11. As JPIC. Supervisors arrive ~,. direct them to their respective
- areas to supervise the set-up. The following people are responsible for the set-up.of the'following respective areas
- Supervisors Area Support Services CEI Vork. Area Supervisor.
Communications Media Response /.
CoordinatorL Rumor Control' Information' LFederal/ State /
Supervisor _ County Vork Area:
Audio-Visual Briefing Room Coordinator Audio-Visual Media Monitor Room Coordinator Media Relations ' Media Vork Area Supervisor
-- If the designated people have yet to arrive, assign an' h alternate f rom the JPIC staf f members who are available.'- :l A .
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- 12. Contact an Equipment' Coordinator'for assistance with
(^) non-functioning equipment or utilize contacts. listed below:-
Equipment Contact Facilities. -LCC Eleetrical Clevelahd Dispatcher' L Problems:
For telephone numbers,'see'the Telephone Lists (Appendix A, Section 7),
- f. 13. Contact other LCC divisions:for' assistance, as necessary, using.
l the Telephone Lists (Appendix <A,!Section 7).
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- 14. Obtain all signatures on the JPIC Set-Up Record (Appendix C),
then sign, date, and add-time. '
- 15. Give the JPIC Manager-the completed'JPIC Set-Up Record informing'him that 911 areas are operational.
- 16. Proceed to your. instruction in Instruction No. 3, JPIC Operation.
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f] C. Access Controllers
(_/ - 1. Upon notification from the Support Services Supervisor that the JPIC is being activated, proceed to the LCC vith.your photo badge identification ~and these instructions.
- 2. Upon arrival at the JPIC, asrist in the. set-up of your area.
- 3. Assume responsibilities for access. control from the LCC Police.
- 4. Proceed to your instruction in Instruction No.'.3,'JPIC Operation, when you assume access control responsibilities. Do not valt until'the JPIC'Hanager declares the JPIC operational before proceeding to Instruction 3.
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- l. Upon notification from the Support Services, Supervisor that'the JPIC is being activated proceed to LCC vith your photo
-identification and these instructions.
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- 2. Upon arrival at:the JPIC, sign in at Access Control. l 3.- Hove all required equipment and supplies to the areas marked on them (i.e. "CEI Vork Area",'"JPIC Manager", " Document Controller / Historian", etc.). . Each-box is color coded by room.
They.are marked by function and/or contain phones and supplies -;
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that should be placed on the vork area tables.
- 4. Sign in on the JPIC Personnel Status Board in the CEI Work ;,
' Area. j
- 5. .Af ter all boxes, equipment and supplies are moved to their respective work areas, proceed with the assistance of Lakeland .
personnel to prepare each room as'follovs !
- a. Remove the boardroom. table,_ chairs, student:de'sks, and'any- I other unnecessary' equipment.
- b. - Place work tables in each. room per Appendix D.
- c. Set up partitions between the CEI work _ area :and the. j p, Federal / State / County-vork area.
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- d. Connect phones. (The identification number on the top of
-the telephone should match the number on the vall terminal.)
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- e. Hove required equipment and. supplies into rooms, i.e., 1 typewriters, telecopiers,' phones, copy machines, etc.
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- f. Ensure rooms are_ neat and complete.
- g. Ensure rooms and areas are set up in the following priority:
- 1) Access Control.
- 2) CEI Vork Area e Support Services Supervisor's phone _
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e Telecopiers.in each room e Technical Spokesperson Area e Technical Coordinator-Area [ ,
fN e Information Supervisor Area t,j '
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-p e =Vriter's Area- t
~i e JPIC Hanager'and Document j Controller / Historian Area e Support Services Supervisor Area- ~
e' -Copy M'achine !
o '. ' Remainder of. area'as' required ;
- 3) Federal / State /CountyLVork Area ,
e e Telecopiers. ;
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- e. Ashtabula, Lake and Geauga Countyftables e State of Ohio,'. Emergency Management-Agency,.
Public'Information Officer = table t
- e . Typewriters. j e NRC and'FEHA' tables.
e- Copy machine }[
g e Others as required- i
- 4) Rumor Control /Hedia Response VorktArea-
- 5) Media Vork Area l 6) Briefing Area 1'
f 6. Assist the area-supervisors in setting up' their respective i l
rooms using the-priority listed above.
- 7. Notify the Support Services Supervisor vben set-up-is complete. ;
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! 8. Remain at the JPIC throughout 'the duration of. the emergency to -
- j. be available to address ~any problems'and/or assist the-Support '
L Services Sunervisor until the JPIC isi deactivated or you are l relieved by your replacement. .
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g E. Equipment Coordinator: >
a M) 1. Upon notification-that the JPIC is to be activated, proceed to
LCC vith your photo identification and these instructions.
- 2. Upon arrival at the JPIC, sign in at Access-Control.
'3. . Sign in on-the.JPIC Personnel Status Board in the CEI Vork-Area.
- 4. Assist with the installation.of. communications equipmen't in all J vork areas. This includes telephones,itelecopiers, typewriters, copy machines, etc. :
Dedica'ted phone lines and telecopiers have priority _during.. i installation / testing in order te ensure a communication linkL z between:the EOF, Emergency Operating Centers,'and other- ,
communication areas.
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- 5. _ Test all equipment to ensure operability.- -(
-- uIf assistance is required to repair or replace -
malfunctioning equipment, contacts ,
Equipment Contact. ,
s.e Telephones Ohio Bell.
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Telecopiers Ricoh Corp.
Copy Machines ' Lake Business' Products Typewriters Tri-County _ Typewriter Electrical Cleveland-Dispatcher.
Problems For telephone numbers, see Telephone Lists (Appendix A~,
Section 7).
- 6. When communications =and other equipment are operating properly,.
inform the Support Services. Supervisor.
-- If unable to get equipment operable, inform the Support Services Supervisor of status'of current actions.
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t h t' s -,- 7. JAf ter the JPlc is declared: operational -inform.the i j'~' -
Communications. Coordinator:that you are-about to disconnect the Rumor Control lines-fromtthe Interalia System;' ensure'the Rumor Control lines are disconnected;from the Interalia system.
> 'The Interalia' System is located'in the Telephone / Equipment Room-in Building A' basement,' adjacent to Security.
84 Remain at-the JPIC throughout the duration'ofLthe emergency:to be'available to; address any. equipment problems and/or assist-the Support' Services Supervisor until- the JPIC is deactivated - ,
l or you are relieved by your- replacement.
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- 1. .Upon receiving notification from the JFIC Hanager that JPIC is to be activated,; designate your support staff using Appendix B ,
as a guide.
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- 2. Contact your support staff.(Appendix,A, Section 1)', inform them of the emergency at the plant .and inr.truct them to report ~to i the Joint Public Information CenterLat' LCC.vithltheir photo a
identification and-these instructions.
- 3. Verify vith the Manager, CRS/PIRT, :that the Information Liaison has already been notified..
-- If not, direct the Information' Liaison to proceed :to the '
following, depending upon classification:
Classification:
Report tot Alert TSC
. Site Area EmergencyHor- TSC or EOF
't General-Emergency ,
4.- LAscertain from the Manager, CRS/PIRT,-who the Manage',
r PID, and j the Director, Public Affairs, are1 contactfa Corporate Liaison, i
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' inform him of the' emergency,.tell'himLto'gettanLupdate-on notifications made by the Manager, PID. Land Director,nPublic.
. Affairs, and instruct.him to. follow his procedure.
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- 5. Proceed'to the JPIC vith your photo identification and these instructions. '
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- 6. Upon arrival at the JPIC,, sign lin a't Access / Control. .
- 7. Sign in on the JPIC Personnel Status Board in the CEI Vork_ s Area.
- 8. Report to the Support Services Supervisor.:
Supervise the set-up of the Federal / State / County Vork Area, as J 9.
directed-by the Support Services lupervisor, using.Lakeland.and -
CEI persor.nel as necessary. Use-Federal /. State / County'Vork I Area Layout (Appendix D) as a guide. l.
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- 10. Notify the Support Services Supervisor when the Federal /
State / County work area is' set-up and. operational'.
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. operational, assemble youristaff,tand makerassignments.1
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- Y L G. Technical Spokespersons-
.(m[l/; 1. Upon notification that.the JPIC is'being activated, proceedLto LCC vith your photo identification and these instructions.-
2.. Upon arrival at the.JPIC, sign.in at Access Control.
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- 3. Sign-in on the JPIC Staff Status Board in the CEI Vork Area.s
, ___ 4 . - Report to the Information Supervisor and' assist in the set-upt i
of your area.
.5. In_ conjunction with the Technica) Coordinator, establish -
contact with the PIRT Technical Liaison (or Media. Relations-Representative if handling the situation.from home). ' Discuss the incident,. responses and: relevant information.
- 6. In conjunction with the Technical:-Coordinator, establish' contact with the Information' Liaison at_the TSC or EOT. . .,
7.- Log contacts _using the Notification Log'(Appendix C).- .
8.- Acquire a press kit'for use'during briefings.: i
- 9. When_the JPIC Hanager declares the JPIC operational, proceed to' your instruction in Instruction No. 3, JPIC= Operation.
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- 1. Upon notification that the JPIC is being activated, proceed to LCC vith.your photo identification and these instructions'.
- 2. Upon arrival at the JP3C,-sign'in at. Access Control. 3
- 3. Sign in on:the JPIC.Porsonnel Status Board in the CEI.Vork ,
Area.
ReportLto the Information Supervisor, and assist 16 the; set-up j
-4. '
of your area.
- 15. - JIn: conjunction- vith. the . Technical Spokesperson, establish * '
-contact vith the PIRT Technical: Liaison _(or Media Relations Representative'if handling the: situation.from home). -Discuss the_ incident,_respon:es,!and: relevant.information.' ,
In conjunction the-Technical Spokesperson, establish-contact 6.
vith the Information Liaison-at the Control Room, TSC, or: EOF.
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- 7. L'og contacts using'the Notification Log (Appendix C).
- 8. 'When the JPIQ Manager declares thelJPIC operational, proceed to j your instruction in Insttuction No.~ 3_,- JPIC_ Operation.-
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( I. Information Liaison:-
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- 1. Proceed to the TSC or EOF as directed by either the Information Supervisor or the Manager, CRS/PIRT.
- --a. Establish contact and discuss the situation with:~
=e Operations _ Manager o' Technical Spokesperson-(atLJPIC) '
o- Technical Coordinator:(at JPIC)' ,
.l.. ;
Assist 1n media statement development, reviev, and:
~
b.~
approvals. 1 i
- c. Keep the Operat. ions Manager informed of activities ~and interest of media, government officials, and the public.
9
- d. When determined necesserf, contact an Assistant.
Information Liaison and direct him-to report'to.the EOF._ ,
- e. Remain.at'TSC until instructed by:the Manager, CRS/PIRT,. -!
or the Information Supervisor, to_ report to EOF _or f]- elsewhere as' required'.-
'V
-- If the emergency situation is such that it is not
> practical or possible to leave TSC, inform Manager, ~e CRS/PIRT, or the Information Supervisor. Then remain l
until it is possible to: leave vithout endangering. ,
yourself and without interrupting _the informational- ?
flov at a critical time. ;
- f. When the event'is terminated, notify the Technical 3 Spokesperson.or Technical Coordinator. j
- g. Close out responsibilities, gather'all relevant.
documentation,_and report to theiTechnical Spokesperson/
3 r Technical Coordinator. 7 l'
- 3. When reporting to-the EOF, sign in at the-Security Desk and on 'i L the E0F Staff Status Board.
1
- a. Establish contact and discuss -the situation vith: 1 o Emergency Coordinator-e Assistant Information Liaison t P
V :
2-15 Rev. 8 1/90
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.5 1
. - - J. Assistant Information Liaisons i
-N.- f ).
_ 1. Upon notification to report to.the EOF,-proceed to EOF,: sign in at'the Security Desk and-on the EOF Staff Status Board.'
-2. Contact the Information'Liais.on.in the TSC and discuss the .;
. situation.-
- 3. When the EOF is declared operational, proceed to your:
instruction-in Instruction No. 3, JPIC Operation.- >
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Corporate Liaison (CEI, 55 Public Square):
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-l Upon notification that the JPIC is being activatedi determine 1.
your staff needs. Personnel resources may be' called from corporate office staff, including Personnel, Shareovner. .' Services, and Consumer Services. 2.- Contact!your staff stating that there has.been an~ emergency'at the Perry Nuclear Power Plantfand direct,them to report to i their work area.-
--- If outside of normal business hobrs,. contact the CEI '
Security Supervisor (Appendix A, Section 1.6) and. inform him of'the: imminent arrival ~of the staff. ;
- 3. Proceed to your normal vork area, e }
- 4. .Upon arrival, set up vork area,:and'verifyLthat there is an-adequate supply of forms, access to reproduction machines,- r telecopiers, etc.
- 5. As the :staf f. arrives, ' assign them to answer phones, make :
notifications, and reproduce 1 media statements. _, ,__ ; 6 . Contact the Manager, Public Information; Department,"and the. Director, Public-Affairs, to' discuss the situation and the: notifications-they'have made. . [ ^ f(~')
. ig Contact the Information Supervisor at the'JPIC stating vhen
~
____ 7.- _ your area of responsibility is ready.
- 8. Proceed to Instruction No. 3, JPIC Operation.
~- ,
2-18 , Rev. 8 1/90 . >F .
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L. Communications Coordinatort
! L '
k/ , 1. Upon notification that the'JPIC is being activated, designate
~
support staff, using Appendix B as a' guide.
'2 .- Contact your. support staf f using Appendix A,- Section '1, and '
instruct them to; report to the_JPIC vith their photo identification and :these instructions. ,
- 3. Proceed to LCC.-
- 4. -Upan-arrival at-the JPIC,' sign;intat Access Control. p
- 5. Sign in on- the JPIC' Personnel- Status Board in' the CEI Vork Area.
- 6. Report to the Support Services Supervisor.. j
____ 7. Supervise the set-up of the Media' Response / Rumor Control Vork Area. Use.the_ Media Response / Rumor Control. Area-Layout.- ; (Appendix D) as a guide.-
,, __, 8 . - Verify that the_ Equipment Coordinator disconnects the' Rumor-Control- lines f rom the 'Interalia digital announcer. When the l ,
Equipment' Coordinator notifies you that this11s done, ttst:that. t calls can be' received. s
-l 1 9 .~ Notify the Support Services _ Supervisot whenEth'e'Hedia N' Response / Rumor Control vork area is setEu'p and operational. ,,
t
- 10. Verify that your staff is ready to' assume;their responsi- s bilities, then notify the Information Supervisor. '
- 11. Assemble your staff,_ update:them'on-thersituation, Land make. s assignments.
- 32. When the JPIC Manager . declares the JPIC. operational, cancel call forvarding from Station 2107 by-dialing'107, then proceed to. Instruction No. 3, JPIC Operation. ,
]; e s
2-19 Rev. 8' 1/90 l i D
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<~s M. Media Relations Supervisor:
i.( L'-) 1. Upon receiving notification. from.the JPIC Hanager that the~-JPIC is being activated, designate your support staff using Appendix B as a-guide.
- 2. Contact your support. staff (Appendix.A, Section 1) and inform them of the emergency at.the plant.
Instruct them to report to.the JPIC at LCC vith their photo
~
3; 4 identification and~these instructions. 4.- Proceed to LCC. 5.. 1 0pon arrival at.the JPIC, sign in at Access Control. 6 ~. ' Sign.in on the JPIC Personnel ~; Status Board in the CEI Vork Area. -
- 7. Report to the-Support Services-Supervisor.
- 8. Supervise the set-up of=the Media-Vork Area.'-Use-the Media ,3 Vork Area Layout (Appendix'D)cas'a guide.
- 9. Verify,that all available news statements issued byfthe PIRT or Media Relations Representative,11f handling from home, have
.been posted. sequentially and copies of each are available. l p \
1,'J J _ 10. Notify-the Support Services Supervisor when the Media Vork Area is set up and operational.
- 11. Establish contact with the PIRT Media Coordinator or the Hedial -[ l Relations Representative. l 4
- a. Discuss the situation.and media response.
- b. Record notifications made using the Notification Log (Appendix C). This list may be sent by telecopier.
.f
- c. Make copies of the Notification Log and distribute to:- (
e JPIC Hanager-e Document Controller / Historian !
- 12. Discuss the situation, particularly media response,.vith the~
JPIC Hanager. 4 l
- 13. Assemble the Media Relations staff, update them on the situation, and make assignments. j O 2-20 ;
Rev. 8 q 1/90.
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N., Audio-Visual Coordinator: , K.
- 1. Upon notification that.the'JPIC is being actiented, proceed-to '
LCC vith your photo identification and these liistructions.
- 2. Upon arrival at the'JPIC, sign intat' Access-Control. .
.3. Sign in on JPIC Personnel. Status. Board in the CEI Vork Area.
4.. Report to the Support' Services Supervisor.'
- 5. Supervise the set-up of the Briefing Room Area. Use the: !
Briefing' Room Layout (Appendix D) as.a guide. t
- 6. Verify that'LCC: staff,= including audio ~and video'. engineers, are lavailable to support JPIC operation.-
L
- 7. Verify-that the following: equipment is energized and.has been ;
tested: ll e Videocassette' recording' system ,[ e . Audio recording system;
'o Public address system ]
e -Audio distribution system fg i'- e Lighting systems
- 8. Notify the Support Services Supervis'or when the Briefing Room .-
Area is set-up and operational.
- '9. Assemble the staff (Photographer, Audio-Video Control Room Engineer, Camera Engineer, and. Audio-Svitchboard Engineer),: !
update them on the situation, and:brief them on'their: 'l assignments. , j
- 10. Verify that the staff is ready-to assume their responsibilities
~
and notify the Media Relations Supervisor. .,
- 11. When the JPIC Hanager declares the JPIC operational, proceed to Instruction No. 3, JPIC Operation.- t l y f
n 9 a
.[
n\ vl 2-22 Rev. 8 1/90 .,
v O. ~0ther JPIC Staff d to Upon notification'that'.the JPIC is being activated, procee _ 1. _ LCC vith your photo identification and these instructions. J g . E ? Upon arrival at the JPIC, sign in at Access Control. 2 _ 2. 3.- Sign in on the JPIC Staff Status Board in the CEI Vork Area. 4. Report immediately'to your assigned supervisor for instr and begin to set up your-vork area.1 ~ 5. Remain' ready for further instructions from your immedia'te supervisor. iate
-Reviev your designated responsibilities in:the-_appropr
_ 6. sections of Instruction No. 3,:JPIC.0peration. d to '
~
When the JPIC Hanager declares the JPIC operational, Operationi precee ' _ 7. the appropriate section of Instruction No. 3, JPIC, g , E
,.9- 2-23 gey, a 1/90 I
l
'I
r TELEPHONE NOTIFICATXONS TO ACTIVATE THE JPIC O l TELEPHONE NOTIFICATIONS TO ACTIVATE JPIC
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- MANAGER L Sl>0 ,
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. _ . - _ - - - _ ~ . . . _ . _ . _ . . . . _ . - . _ . _ ~ _ . _ . - _ . . . . - . . _ - . - . . . - . . . . _ . ... . . . - . _ ..
1 J P9* W WI) A e, t ?lP? , I ' O EMERGENCY PUBLIC INFORMATION
' l
, ORGANIZATION INSTRUCTIONS j i MANUAL L , 1
-]
l PNPP CONTROLLED INSTRUCTION REY. COPY No. 123 ) l ) TITLE Joint Public Information Center Operation 1 0 , PREPARER EFFECTIVE D. Traverso REVIEWERS APPROVERS j Luk.)40
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- 3. JOINT PUBLIC INFORMATION CDrrER ' OPERATION l TABLE OP CONTENTS !
Section a Pate
- 1. Purpose 3-1
.t
- 2. General Information 3-1 4
- 3. Actions 3-1 A. JPIC Manager 3-1 l B. Information Supervisor 3-5 C. Information Liaison 3-7 f
D. Assistant Information Liaison 3-8 ; E. Technical Spokesperson 3-9 - F. Technical Coordinator 3-10 G. Statement Writer 3-11 H. Communications coordinator 3-12 { I. Media Response Staff 3-13 J. Rumor Control Staff 3 A K. Corporate Liaison 3-15 (] L. Government Liaison 3-17 - H. Government Clerical Assistants 3-18 l N. Support Staff (Information) 3-19 l . O. Media Relations Supervisor 3-20 P. Media Assistant 3-21
- 0. Media Monitor 3-22
( R. Technical Advisor 3-23 S. Audio-Visual Coordinator 3-24 T. Support Staff (Media Relations) 3-25 4 U. Support Services Supervisor 3-26 V. Equipment Coordinator 3-27 V. Access Controller 3-28 X. Support Staff (Support Services) 3-29 Y. Document Controller / Historian 3-30 , ub . >
, +
i
- 3. JOINT PUBLIC INFORMATION CENTER OPERATION l'
,a
- 1. PL'8tPOSE To provide guidance in the operation of the Perry Nuclear Power Plant -
(PNPP) Joint Public Information Center (JPIC). i
- 2. GENERAL INFORMATION A. The JPIC Manager is responsible for the Emergency Public Information r Response Organizution. -
L B. JPIC Personnel refer all inquiries concerning offsite activities and 4 protective actions to the appropriate state or county agency. . C. JPIC Personnel vill conduct operations'such that they are accessible to members of the media and are cognizant that the news media need c frequent updates on emergency status prompt, accurate ansvers to
~
questions; opportunity to get a sense of what is happening when , there is a rumor or news report that someone doesn't understands or- ' possible assistance with equipment, telephones, lodging, food, or JPIC operations. l g D. The JPIC will remain in operation if the event.is classified as a : . g , Site Area Emergency or General Emergency, and/or when in the opinion ' .d of the JPIC Manager, media interest and/or other events warrant , continued JPIC Operation. E. The JPIC maintains communications with CEI corporate offices, 'i Centerior Energy Co::poration, the Emergency Operations Facility (EOF), the County and State Emergency Operations Centers (E00's), the Feieral Emergency Management Agency, and the Nuclear Regulatory Commission. F. Many actions listed are continuous; thus, checking of steps may inappropriate. Events should be logged on' appropriate forms. l l 1 ! 3. ACTIONS l A. JPIC Manager: , ;
- 1. Ensure coordinated and effective operation of the JPIC. ,
~
- 2. Direct the actions.of the JPIC staff, augmenting the staff vith additional personnel for any position if necessary.
o l (G) I . ! 3-1 ! ! Rev. 7 ! ! 1/90 l
- l. ?
. t
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~
- 3. Confer with the Information Supervisot, Media Relations' q Supervisor, Support Services Supervisor, the Technical .
Coordinator, and the Technical Spokesperson to ensure ig - coordinated actions, j
- 4. Conduct periodic briefings with the JPIC staff and the Federal, State, and County representatives to discuss plant and JFIC i status, and offsite actions.
- 5. Approve news atatements. .,
- 6. Keep abreast of the situation by conferring with: .
-[
e Government Liaison i e Representatives from Federal, State, and County Agencies - e Emergency' Coordinator in the EOF .f e Centerior Energy Corporation Management l e CEI Corporate Management
- 7. Conduct media briefings when e a major event (positive or negative) occurs, _
e the emergency classification is upgraded or dovngraded,- , e an offsite protective action recommendation has been i implemented or changed, e an Emergency Broadcast System message has been. issued or i the sirens have been sounded, or ! e an hour has elapsed since the last briefing. l a. Notify the following persons of the upcoming briefing: i l e CEI Technical Spokesperson l e Ashtabula County Public Information Officer' , l o Geauga County Public Information Officer e Lake County Public Information Officer , t l i e Nuclear Regulatory Commission Public Information.
- Officer ;
e State of Ohio Public Information Officer b 3-2 Rev. 7 , L 1/90 i
p-e lederal Emergency Management Agency Public Information Officer ' e Other PIO's, as appropriate
- b. Prior to all media briefings, meet in tha conference room with the Federal, State, and County Public Information officers, the Technical spokesterson, and others involved in the briefing-to discussi e The purpose of the briefing.
e Any news statements to be distributed. j' e, Who vill participate. e Vhat information is available, o Vhat information is not available. e Who is responsible for what subject areas.- e Priority of information (order of speakers) e Vhat follov-up information from the last briefing needs to be presented. e Vhat graphics / equipment / personnel are needed. o Briefing Do's and Don't's (Appendix G). l Any comments / discussions / disagreements must be resolved (even if there is "an agreement to
. disagree") prior to the media briefing.
- c. Discuss the situation with the Media Relations Supervisor and instruct him to prepare for a media, briefing at a designated time,
- d. Ensure that the media has been notified of the briefing, and that necessary equipment is set up and ready (i.e.
video recording system, audio recording system) for the briefing.
- e. Conduct briefing and introduce speakers using the Briefing
. Introductory Scripts (Appendix G) as a guideline,
- f. Act as moderator during the briefing, referring questions to the appropriate person. Maintain order at the . ;
briefing. Answer non-technical, company-related questions. 1 3-3 Rev. 7 1/90
. I
____ _a
l i m g. At the conclusion of the briefing, announce the time of i the next media briefing. Briefings should be ccheduled
!rf vithin 30 to 60 rinutes from the end of.the current media l briefing on the hour or half hour. l
- h. Receive lists of unanswered briefing questions from the l Media Relations Supervisor and forvard them to appropriate .;
CEI, federnl, state, and county personnel, j 8.. Consider holding additional media briefings. Remembar,-an approved. news statement-is not absolutely necessary to conduct a media brie' ting, e.g., to announce an emergency upgrade. ;
- 9. Set up a stift rotation if the emergency appears to be extended over 12 hrors. l ;
t
- a. Mee'. vith the Information Supervisor, Media Relations' .i Supervisor, Support Services Supervisor, and Communications Coordinator to designate JPIC staff to !
relieve the current staff and set a reporting time.- Allow two hours for the relief staff to report. !
- b. Assign Support Services Supervisor to ensure relief staff '
is contacted.
- c. Inform the Emergency Coordinator of plans for long-term ;
(' operation. (
- d. Discuss plans for long-term operation with the Corporate !
Liaison to determine needs for continuing support at corporate offices.
- e. Direct the Support Services Supervisor to assign staff to ,
contact' relief workers, requesting they come to JPIC and
- report to their respective supervisors.
- f. Inform local, state, and federal officials of plans for long-term operation. '
t
- g. Ensure the Support Services Supervisor makes arrangements ,
for food, beverages, and lodging, j
- h. Ensure the Media Relations Supervisor notifies the media of plans for long-term JPIC operatfor . l ,
- 10. Deactivate the JPIC vhen media interest no' longer varrants JPIC Operation. Proceed to Instruction No. 4, JPIC Deactivation.
'l O
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3-4 .
'i Rev. 7 7 1/90 ;
B. Information Supervisort , 7s
;V) 1.
Supervise the flov of information to and from the JPIC and the-activities in the CEI Vork Area, coordinating staff interface.
- 2. Discuss plant status with the Technical Spokesperson and Technical Coordinator to maintain current knowledge of emergency actions.
- 3. Continually inform the Corporate Liaison and Communications Coordinator of plant _ status, JPIC activities, media response and anything of interest.
- 4. Assist in answering questions submitted on the Media / Rumor Control Inquiry (Appendix C).
- 5. Direct the development of news statements, using the Guidelines for Preparing Nevs Statements (Appendix E). Nevs statements should be issued o Vhenever a major change in plant status, response or actions occurs.
e Periodically as bulletins, updates, background information or other topics are made known.
- 6. Briefly apprise federal, state, and county representatives of G contents of news statements..
' C' 7. Obtain approval of the news statement from the reviewers listed below. Since time is of the essence, review time must be minimized. When the primary reviewer is not available, choose an alternate listed. Primary Alternate Emergency Coordinator . Plant Operations Advisor l JPIC Manager Information Supervisor or Technical Spokesperson , Comments vill be resolved by the Emergency Coordinator and the JPIC Manager.
- 8. Ensure copies of approved news statements, county statements, ,
. and all EBS messages are distributed to ,
o CEI's JPIC Supervisory Staff e Rumor Controllers and Media Response Staff l
,m '
i 4 Q 3 - Rev. 7 1/90
i e ' County Public.Information Office'r's- , im ( ,)- e NRC Public Information Officer. , q e- State Public Information Officer , e Other officials at JPIC l e Document Controller / Historian = e Media present in media vork area
- 9. Telecopy of;the news statement to
- .
o Information Liaison'(at the EOF) , e corporate Liaison (55 Public Square) e Director, Public Affairs Department (Centerior) e Manager. Public Information Department
- 10. Verify that the Assistant Information Liaison distributes the statement to the Emergency' Coordinator.
- 11. Direct the Corporate Liaison to distribute the news statemcnt as described per his instruction. l 4
s 12. Provide the Media Relations Supervisor with enough copies of' the statement for each media reporter at'the'JPIC Media Vork Area. i l 3-6 Rev. 7 1/90
h r,s C, Infornation Liaison <P00034) l- Maintain' regular contact vithlthe EOF staff, particularly the Eeergency Coordinator. Keep apprised of the situation, : including tesponse and actions. l
- 2. Aggressively gather information from the EOF staff and transmit it (verbally or via telecopier) to the Technical Coordinator' in a timely manner. Utilire Appendix F to determin_e information that vill be needed at the JPIC.
- 3. When the emergency classification is upgraded or downgraded, or there is a major change in plant status, immediately inform the Technical Coordinator.
_ 4. Obtain an accurate reviev and prompt approval from the Emergency Coordinator of drafted news, statements. Assist in resolving reviev comments with the Emergency Coordinator. Transmit the comments and/or approval verbally or via
~
te.1.ecopier to the Information Supervisor. ; Provide the Emergency Coordinator with details of JPIC
~
5. activities and status. ,
- 6. Perform duties of the Assistant Information Liaison if not available (posting and distributing statements).
h l l i
+
l .v l 3-7 . Rev. 7 l 1/90
- 1 I
D. Assistant Information Liaison: ,
,es; i ,_,)
s
- 1. Maintain an up-to-the-minute knowledge of the emergency ,
situation. l 2.- Maintain regular _ contact with the EOF Plant Operations Advisor or EOF Offsite Radiation Advisor as determined by the.
- Information Liaison. Keep. apprised of the situation,' including-actions and response by plant staff.
,3. Report significant information to the Information Liaison. ,
- 4. When directed by the Information Liaison,-apprise the Technical' 'l Coordinator at the JPIC of plant conditions and clarify i
technical information.
- 5. Assist Information Liaison as necessary.
Post news statements on bulletin boards near commu'nicator's 6. area in the E0F. ,
- 7. Ensure the Emergency Coordinator, Operations Manager, and Radiation Protection Coordinator receive copies of news i statements.
-s r s _/
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,.\ s-l l 3-8 i 9b 4
e s h
,. E. Technical Spokesperson
- 7 ') i
(.__,/ 1. Keep apprised of the situation at the plant. Maintain contact vith the Technical Coordinator.
- 2. Vork with the Technical Coordinator, Statement Vriter, and !
others to develop nevs statements.
- 3. Reviev news statements for technical accuracy.
- 4. Be available for interviews as time permits. l
- 5. Provide technical information to JPIC staff as requested. [
- 6. Answer questions submitted on the Media / Rumor Control Inquiry (Appendix C).
- 7. When notified of a scheduled media briefing ;
- a. Reviev Appendix F and Briefing Do's and Don't's.
(Appendix G). -
- b. Contact the Information Liaison for the latest information concerning the plant. ;
- c. Meet with the JPIC Manager and the federal, state, and
,_ county representatives prior to the briefing. \~- . d. During the briefing, act as the principal CEI spokesperson on technical matters. Utilize Fact Sheets in Appendix H.
- e. Following the briefing, receive copies of any unanswered questions from the JPIC Manager, obtain the answer, and ;
present the information at the next briefing. i e 9 9 [
%,)
3-9 , Rev. 7 1/90
(= ., e
.F. Technical Coordinator .
k__)3. 1. Maintain regular contact with the Information Liaison at the EOF to keep apprised of the situation.
- 2. Vhen the emergency classification is upgraded or downgraded, '
immediately inform the Technical'Spokesperson and the JPIC ; Manager. !
- 3. Assist in vriting news statements'and provide technical reviev. !
Utilize Appendices E and F as guidelines.
- 4. Transmit. vie telecopier or verbally, drafted news statements l to the Information Liaison. Instruct him to obtain the
. Emergency Coordinator's review and approval. !
- 5. Report.the Emergency Coordinator's comments and/or approval to. i the Information Supervisor. -
- 6. Provide the Information Liaison with details of JPIC activities and status.
]
- 7. Provide technical information to the JPIC staf f as requested.
8.- Answer questions submitted on the Media / Rumor Control Inquiry (Appendix C).
.O V
r I s i L l i 4 1 i'
,6 N,_,]- .
3-10 ' Rev. 7-( 1/90
o ,v s e f C. Statetent Vriters ,
?~'s _
__,_ 1. Develop news statements, using Appendix E, based upon ' ('-) information from the Technical Coordinator and comments from -' the Technical Spokesperson. . Preparation of media statements should continue while media briefings are in progress to maintain.information flov. ;
- 2. Do not release names of injured personnel or casualties in news statements until the hospital releases-this information. ,
Include a statement that inquiries should be directed to the - appropricte hospital.
- 3. Assist the Technical Spokesperson in preparing written f materials for media briefings if requested. ,
- 4. Maintain a chronological listing.of the emergency events in news statement-form for periodic dissemination. !
i e L k.
\_ ,
3-11 Rev. 7 1/90 h em.
I~ -) l l I . H. Communications Coordinator .
- 1. Supervise the Media Response / Rumor Control Staffs, ensuring they have sufficient information to ansser inquiries.
-- If.a question arises that cannot be answered via approved novs staternents, seek the ansver from the Information Supervisor. Be sure to inform staff about the questions and responses.
- 2. Obtain all previously disseminated news statements and distribute them to Rumor Controllers and Media Responders.
- 3. Gather completed Media / Rumor Control Inquiry (Appendix C) and deliver them to the Information Liaison.
- 4. Ensure each Media / Rumor Control-Inouiry is completed and returned to appropriate Rumor Controller / Media Responder for call back.
- 5. Monitor all media briefings and summarize significant points for Media Response / Rumor control staffs.
- 6. Monitor trends of information requests. Report unusual trends to the Information Supervisor.
O O 3-12 Rev. 7 1/90 l 4
I i I. Media Response Staff: ., m Ansver phone calls from the media using approved nevs ([- 1. statementy. l j
- 2. Respond only to questions concerning the Perry Nuclear rover '
Plant emergency actions or CEI in general. Do not speculate on the causes or consequences of the emergency or deviate from approved materials. Utilize Fact Sheets in Appendix 8 for additional information. ]
- 3. Refer questions concerning state and county activities, and l protective actions to the appropriate state or county agency representative. However, you may read Emergency Broadcast System (EBS) messages issued by County agencies.
- 4. Log calls using the Notification tog (Appendix C).
- 5. Ask the Communications Coordinator for guidance on any questions that you are not able to ansver. For inquiries requiring more information or further detailed response, complete the Media / Rumor Control Inquiry (Appendix C) and submit to the Communications Coordinator.
- 6. Upon receipt of a completed Media / Rumor. Control Inquiry from the Communications coordinator, provide the original caller with the response to his question.
d 7. Report to the Communications Coordinator any actual or potential problems or any trends in inquiries. I L. f_) 3-13 Rev. 7 ' 1/90
? ,- J. Rumor Control Staff *
( -- yr 1. Ansver phone calls from the public using approved nevs statements. l- ,
- 2. Respond only to questions concerning the Perry Nuclear Pover-Plant emergency actions or'CEI in general. Do not speculate on the causes or consequences of the emergency or deviate from approved materials. Utilize fact Sheets in Appendix H for additional information.
- 3. Refer questions concerning state and county activities and protective actions to the appropriate state or county agency-representative. ilovever, you may read Emergency Broadcast System messages issued by county agencies.
- 4. 1.og calls using the Nott'fication Log (Appendix C).
_ 5. Ask the Communications coordinator for guidance on any questions that you are not able to rer.sver. For inquiries requiring more information or further detailed response, complete the Media / Rumor Control Inquiry (Appendix C) and submit to the Communications Coordinator.
- 6. Upon receipt of a completed Media / Rumor Control Inquiry from the Communications Coordinator, prcvide'the original caller
,m with the response _to his question.
V) I
- 7. Report to the Communications Coordinator any actual or potential problems or any trends in inquiries.
e i O 'h V 3 14 l Rev'. 7 j 1/90 1
K. Corporate Liaison (55 Public Square):
,n,
'(' )' 1. Monitor the situatio'n, keeping appriced of emergency response and actions in discussions with the Information Supervisor.-
- 2. Maintain a leg of major events, actions and decisione using the JPIC Activity Log (Appendix C).
- 3. When informed of an approved news statementi f
- a. Obtain the copy from.the telecopier. (As a backup, have the Information Supervisor or designate read it over the phone; then have a secretary type the statement.) :
- b. Distribute copies of the statement to the following l e Corporate Liaisen Staff. ,
e Chairman and Chief Executive Officer, Centerior
- e President and Chief Operating Officer, Centerior ,
e Sr. Vice President and Chief Financial Officer, , Centerior e All Vice Presidents, Centerior -; e President, CEI (v] e All Vice Presidents, CEI f e Public Information Department, CEI ; e Shareovner Services, Centerior (3 copies) ! e Customer Services, CEI (6 copies) e Customer Services, Ashtabula { o Personnel Department, CEI (Employee Communications, 2 copies) e US Council for Energy Avareness (USCEA) e Institute of Nuclear Pover Operations (INPO) e CAPCO Utilities l , , I ( ' l i- 3-15 Rev. 7 ! I 1/90 4 - - e
i
- c. Ins <ruct Shareovner Services and* Customer Services to f distribute the staterent to their staffs. Anyone calling
( ,N1 these' services concerning the emergency should'be read the' ! mt.st recent statement. CEI representatives should be , instructed not to deviate from the statement or speculate , as to the cause or consequences of the emergency. Any l inquiries or feedback from these groups should be .; transmitted to the Corporate Liaison for action. - Questions concerning offsite actions and activities should be referred to.the appropriate state or county agency,
- d. Instruct Personnel (Employee Communications) to considor- 1 distribution of the statement or a summary of all statements to CEI employees via the most appropriate and -
expeditious manner. .
-- If questions arise from concerned employees, I customers, or shareovners, contact the Information i Supervisor at the JPIC for the answer. Report any -
trends, problems, or misinformation to the- - Information Supervisor. l
- 4. Refer any questions from CEI management or Centerior Energy Corporation management-to the JPIC Manager. .
- 5. Receive corporate-related media briefing questions (insurance,= i financial, legal, shareovner, personnel).from the Information
{} v Supervisor and pursue ansvers from appropriate corporate management. i I i k i a l
\
[V l E 3-16 'l Rev. 7 ' ; 1/90 l ,
- 1
r ; L. Government Liaison <P00096) , 7
- 1. ' Explain your role to the federal. state, and county (V) representatives and update them on JPIC status as they arrive.
~~
- 2. Assign a Government Clerical Assistant to the. state and county Public Information Officers as necessary (or at least one Government Assistant to the Lake County Public Inforr.ation
' Officer and one Government Assistant to be shared between the Ashtabula and Geauga County Public Information Of ficers).
- 3. Keep apprised of the emergency situation, conferring with the Information Supervisor and JPIC Manager.
- 4. Vork with and assist the JPIC Manager with the coordination and tlov of information to and from the federal, state and county agencies located at the JPIC. This includes the review of proposed news statements, technical information, coordination of media briefings and any other assignments as directed by the JPIC Hanger.
- 5. Keep in close contact with the federal, state and county agencies to ensure that all information is being shared among these agencies and CEI. _ If problems develop, report these to the JPIC Manager.
- 6. Encourage county and state representatives to prepare n s'.atements regarding county actions and response. An EBS V message must be made public immediately.
- 7. Monitor all media briefings.
- 8. Collect copies of all EBS messages and county and state news statements and forward them to the Information Supervisor for distribution.
I i
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!'!v) 3-17 b l
- r. .
t
. Mi Government Clerical Assistants: f -~s t
- 1. Explain your role to your assiEned federdi, state, or county ;
(s-) Public Information Officer (s). i
- 2. Provide clerical support for the state and. county Public j Information Officers, includings e Typing -
o Copying , o Telecopying - < o Answering telephones , ,
- 3. Complete Notification togs (Appendix C) vnen the Public' .
Information Officers are not available to answer the phones. i
- 4. Collect copies of all state and county documents and forward ,
~
them to the Document Controller / Historian. r f a t i 9 b 3-18 ( Rev. 7 q 1/90
. m
{' i N. Support Staff (Information): *- ; t '(c.). v
- 1. Clerical I is responsible fort ,
+
e Typing r e Copying e Transmitting news statements to the Corporate Liaison in l the downtown CEI of fices, and to the Information Liaison ', in the E0r.
- l. e Other duties as assigned. l
! 2. Clerical II is responsible for: L I o Updating Status Boards in the CEI Vork Area e Distributing news statements to
- l. !
t Technical Spokesperson (2) l Communications Coordinator (10)
- l. ;
)
i Document Controller /flistorian (original) l .
- l.
- Support Services Supervisor (1)
( JPIO Manager (6) Media Relations Supervisor (10 plus the number of ! media representatives present) l i l e other duties as assigned. ' r
't v 3-19 i
i Rev..? ,i 1/90-
7-L O. Media Relations Supervisort. g
'( ! 1. Supervise all activities in the Media Briefing Area and the Media Vork Area, cocrdinating staff interface.
- 2. Vork with the reporters.at the JPIC
- a. Ensure reporters are informed of scheduled and: unscheduled briefings,
- b. Inform media that a Technical Advisor is available to ansver technical questions. Forward requests for.
interviews to appropriate CEI, federal, state, and county. personnel and determine their availability.
- c. Act as a resource for general information.
- 3. Report any unusual media inquiries, problems, trends, etc., to the JPIC Manager for discussion and action.
- 4. Forward to the JPIC Hanager any inaccurate nevs reports that-the Media Monitor records.
- 5. Assist in the distribution of news statements.
_ 6. Prepare the Media Briefing Room for media briefings as directed-by the JPIC Hanager. O C) a. Direct the Media Assistant and Audio-Visual Coordinator in preparing the Briefing Room. . 1
- b. Ensure the Media Assistant notifies media of the media briefings,
- c. Ensure Audio-Visual Coordinator verifies'that appropriate personnel and equipment are available and ready,
- d. Assist with media briefings as requested.
- 7. Ensure that a Support Staff person takes notes on all briefing questions and ansvers.
- 8. Follov up on unanswered questions brought forth during media briefings through discussion with the JPIC Hanager.
- 9. Retrieve video tapes of each media briefing from the Media Monitor, ensure each is labeled accurately, and make each available to the media in the Media Vork Area.
- 10. Upon notification from the JPIC Manager that the emergency appears to be prolonged, inform the media of plans for long-term operation.
C-d 3-20 Rev. 7 1/90
. - . ... a
n .. i, o P. Media Assistants . ('") 1. Keep apprised of the emergency situation. C6nfer with the Media Relations Supervisor.
- 2. Assist and update news media as they arrive. l
- 3. Vork vith reporters before and after media briefings,
- a. Answer general questions <
- b. Provide media kits and videotapes for information.
- c. Help with requests to the extent possible.
- d. Refer non-technical questions to the Media Relations Supervisor. Refer technical questions to the Technical Advisor. Do not answer technical questions, speculate on the cause or consequences of the emergency, or comment.on anything about which you are not absolutely sure.
- 4. Obtain feedback from the news media. Report this to the Media Relations Supervisor.
- 5. Report any problems, actual or potential, to the Media
. Relations Supervisor.
p 6. Ensure that all news statements are posted in chronological - V order in the Media Vork Area. Ensure that copies of each are available.
- 7. Maintain the "Next briefing at...." board. t
- 8. When notified that a media briefing is scheduled:
- a. Prepare the Briefing Room as directed by the Media Relations Supervisor.
- b. Notify all reporters at the JPIC of the time of the briefing.
_c. Distribute news statements as directed, verifying that all l media outlets at the JPIC receive a copy.
- d. Ensure that reporters have access to a microphone (cordless microphone if available) during media briefings.
im 3-21 Rev. 7 -' 1/90
4 l
- 0. Media Monitor: -
,y i) ,1. . Continually keep apprised of the emergency by conferring Vith-the Media Rolations Supervisor.
- 2. Videotape the media briefings and ensure that the Media Relations Supervisor retrieves the tape from you folloving each briefing. Do not leave the work area to deliver the' tape. =t i
- 3. Vatch TV reports, listen to radio reports, and read newspaper-articles concerning the emergency.
- 4. Log observed media reports by completing the JPIC Activity Log !
(Appendix C). Ensure that the following~information is l corrects , e Date and time of broadcast . e Media outlet (call letters / channel and city of origin) and
- reporters local or network broadcast o Summary of topic e Summary of inaccurate information that is presented. l
- 5. Immediately report the above information to the Media Relations :
Supervisor if the information given to the public appears to be. ! inaccurate, (}/ s_- -
- 6. Approximately every hour, verbally summarize logged information for the Media Relations Supervisor. l h
i n
\ # ' (_-) f 3-22 Rev. 7
- 1/90 -
h R. Technical Advisor: (~~;
! ! 1. Be available to the nivs media in the Media Vork Area during
and between scheduled media briefings.
- 2. Assist the news media in understanding-the plant by providing i background and historical information, and explaining basic plant systems, and operations. You may explain current status of plant and information given during briefings. Do not speculate about causes or consequences of the emergency, avoid avhat it" questions, and do not discuss activities of-federal, state, or county agencies.
- 3. Use available graphics, plant drawings, and visual aids in'the media kits for assistance.
- 4. Stress to the news media that you are not a spokesperson, you-are simply an information source.
S. Report to the Media Relations Supervisor any unusual media inquiries, problems, or trends.
-') .
V 4
.i l
3-23 , Rev. 7 1/90
L ,
.f ;
i
~
S. Audio-Visual ~Coordinatort
,a .
'I 1. Provide advice on.JPIC and media equipment to media U) representatives as requested.
-- If necessary, arbitrate any audio-visual problems among J media (e.g. location of risers, cameras). Be fair, but be j firm.
(
- 2. Maintain and distribute video press kits. '(
- 3. Ensure VCR and tapes are-in the Media Vork Areas so that the !
media can view previous media briefings.
- 4. - Distribute file film footage as requested by media.
- 5. Vhen notified that a media briefing is scheduled
~
q __ a . - Inform staff to prepare the Briefing Foom. i
- b. Verify that the appropriate personnel and the folloving equipment are available and ready: ;
e Public Address System i e Audio Recording System ! _g - e -Video Recording System o Lighting Systems > e Still Photography
- c. Provide assistance so that the media can record and participate in the briefing. Verify that staff are-following instructions. See LCC procedure, Appendix 1. l
- d. Verify that the entire briefing is being recorded on audio '
and video tape. '
- 6. Provide cupervision and guidance to the Photographer, Audio-Video Control Room Engineer, Camera Engineer, and Audio-Svitchboard_ Engineer. !
- 7. Obtain all film use'd and respective logs from the Photographer, !
Video Engineers and Audio Engineers, and forvard them to the. , Document Controller / Historian.
?
e P 3-24 Rev. 7 1/90 f
i
.i T. Support Staff (Media Relatinis): f A.
( , ) , 1. Perform various support duties as requested, including: l e Typing , i e Filing e Logging i i e Other dutiss as assigned
, 2 .. Distribute and/or post media statements.
-- If media personnel ask any.questiocs'concerning the i emergency-or response, refer those q0estions to the Media Relations Supervisor or the Media Assistant. ,
- 3. Attend all media briefings and take notes on all questions and ,
ansvers. Unanswered questions should be immediately typed'and , given to the Media Relations Supervisor for processing and tollow-up ansvers in the next media briefing. l l l' 5 ( 3-25 , Rev, 7 1/90
p . 7 x-
% dR Y. l
^
U. Support-Services Supervisor: i ,,n .
, : 1. J' 1.- Continually verify.the coordinated and effective operations of: ' ^ ~ ' the JPIC and=take action to solve problems.
- 2. Provide supervision and guidance.to'the Access Controller and-
' LCC Security Guards.
- 3. - Arrange-to provide food and beverage service for JPIC personnel 1 ,
and media utilizing the-LCC Cafeteria'or others as deemed-necessary.
-- If it' appears that-the'JPIC vill be operated for a prolonged. period of time (longer than 12_ hours) .do the. .l' following with the JPIC Manager's approvals
- a. Assign staff to-contact relief.vorkers and request they-come..to JPIC and report to their respective supervisors,
- b. Make ar'rangements for food, beverages, and lodging'for long-term operation.
-4. Report any significant real or potential problems to the JPIC:
Manager. S. Document any major events, decis.ons or actions) on the JFIC Activity Log (Appendix C). .l , O ' NJ i-4 i t 0 0
'A U 1 3-26 Rev. 7
- 1/90 t
I r I' V. Equipment Coordinato'r
- f. ___ _ ' 1 .
Maintain all comhunications and' electrical equipment in vorking
. order at the JPIC.
;\
- 2. Assist JPIC personnel'vithluse of equipment
- 3. Perform other duties as directed.,
l a
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3-27 Rev. 7 1/90
- j t!
V. JAccess Controller: ' , dv( . &): l. Limit JPIC ac' cess to: 1
'e CEI' employees assigned to JPIC staff '(See: Access List, j_
Appendix B)- a f el State and' county employee's assigned to work at JPIC (See-Access List, Appendix'B) y e- Media representatives-(accessLis limited to Media Vork j
-Area and Briefing Area). ,
r e Individuals authorized verbally.or.-in writing by the JPIC Manager e LCC Security, Food Services, and Maintenance personnel ,
- 2. Ask each person for a valid photo. identification (Company _ si Media'must-identification. card, drivers license, etc.).
present valid media credentials.
--- If there are any questions about the identification, l contact'the Support Services Supervisor:for approval. 3 3
If a person does not have appropriate credentials', deny j access. p ~ d -- 'If assistance is required,: contact the-Support Servicast Supervisor or a LCC Security Officer.-
- 3. Register all individuals as they enter the'JPIC,' using-the:JPIC .
Access Sheet (Appendix C).= l
- a. Inform the person to print name and organization on.the log sheet and sign initials.. -
- b. Log the time-in.
- c. Verify the person's name and. organization,
- d. Issue an appropriate JPIC badge and armband (media do not
~
receive armbands) and direct the person to his respective
- - . , area. -t
. 4. When people leave the JPIC, collect their JPIC badge and armband and log the time out.- All people leaving the'JPIC must l-be logged out. They' vill have to sign in again upon returning to the JPIC.' 4 4: 3-28 - Rev. 7 1/90 y Q
n, o t i i
- X. Support Staff (Support Services):- -
t f( 1. Provide support as requested, including: r e' Filing-i r o' Logging e Obtaining equipment and supplies l . e other duties as assigned , ,
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Y. Document Controller / Historians-c /g- ,
- 1.
- Maintain a log 'of_ major events, actions, and recommendations in !
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chronological order using the JPIC Activity-Log (Appendix C). These records vill be-used during JPIC operations as well as to improve future JPIC operations. l 2._ Collect, log, and~ file _either the original or a copy of-all l documents generatede i
- 3. Provide this information to JPIC personnel as requested. ;
- 4. Keep informed of JFIC actions. l
- 5. - Control distribution of reference-materials.
- a. When someone borrows-reference material, maintain a-log l i indicatingt e Name of person e Item borrowed.
e Time borrowed e- Time returned p 1 () . b. When reference' material is requested which is-not atcthe l l (_,) JPIC, contact the Support Services Supervisor to-obtain ; the item.
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- 6. Consult the JPIC Hanager if you have any: questions or need' guidance. ;
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O EMERGENCY PUBLIC INFORMATION ORGANIZATION INSTRUCTIONS MANUAL i PNPP CONTROLLED INSTRUCTION REV. COPY No. . 123- -j l TITLE r , Joint Public Information Center Deactivation I .y;x.w;r;_ y ,: . . n .wu,
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PREPARER EFFECTIVE D. Traverso REVIEWERS APPROVERS W W % e3 N?u Daad 66 e a-se h.guL . Od, a c
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- 4. JOINT PUBLIC INFORMATION CENTER DEAC1'IVATION *
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TABLE OF CONTENTS Section Pg .
- 1. Purpose 4-1
- i- 2.- General Information 4-1: .
- 3. Actions 4-1 1 l
' A. JPIC Manager '4-1 .
B. Suppott Services _ Supervisor 4-3' C. Set-Up/. Logistics Coordinator 4 D. Equipment. Coordinator 4-6 E. Information Supervicor 4-7 F. Corporate Liaison 4-8L
.m G. Communications Coordinator 4-9: '
l]. . H. Media Relations Supervisor '4 I. Audio-Visual Coordinator. 4-11
- J.. Other JPIC Staff- 4-12 e
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- 4. JOINT PUBLIC INFORMATION' CENTER DE"5CTIVATION- l- .
- 1. PURPOSE ~ [
To provide guidance in the deactivation of the Perry Nuclear Power Plant l (PNPP) Joint Public Information Center-(JPIC).- i
- 2. GENERAL INFORMATION A6 This' instruction is implement'ed when the JPIC Manager determines-that operation of the JPIC is no longer required.
B. The Public Information Response Team _(PIRT) may be_re-activated to. handle long-term recov'ery media response as part of, or following JPIC deactivation.
- 3. ACTIONS A. JPIC Manager:
- 1. Confer-vith the following, regarding intent to deactivates l e Emergency Coordinator e Director, Public Affairs, Centerior e Manager, Public Information Departrent e Support Services l Supervisor e Information Supervisor e Media Relations Supervisor e Local, State, and Pederal officials at JPIC
- 2. Discuss with the following the possibility of activating the PIRT to handle long-term recovery actions.
e Director, Public Affairs, Centerior e Manager, Public Information Department e Manager, Community Relati=ans Section 'k i 4-1 b f
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- 3. Ensure the media is notified that PIRT is or.is not being
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--: activated and that JPIC has been deactivated.. , ,.
Jj 4 '. Direct the Corporate Liaison,-Support Services Supervisor, , Information Supervisor, and Media Relations Supervisor to 2 contact their staff and begin the deactivation of JPIC. .;
- 5. Advise the county and-State Public.Information Officers to: r establish contact with their respective Emergency Operations !
Center and notify them that JPIC is being deactivated.< 6 '. Assist in the deactivation of the JPIC.. ; 1
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i s B.- Support Services Supervisor:-
- 1. Upon notification-from the JPIC Hanager, direct deactivation of-the JPIC. :
- 2. Notify the Set-Up/ Logistics Coordinator'that JPIC is being; i deactivated. Direct him to~use JPIC staff to assist with f disassembly, t
- 3. Contact Lakeland Community College (LCC) Police and ask them to- 3 2
..- call lthe~following LCC staff.and inform them that the JPIC is j being deactivated:
- h -
e- Director, Physical Plant : t e Food. Services Manager- a f e Vice President,.. Administrative Services l e Chief of Police I
- i. e- Publication Specialist
]a l- 4. Log contacts on'the Notification Log-(Appendix C).-
l S. Supervise the disassembly of JPIC so that the appropriate' areas-3 and equipment are disassembled. Li ';f j
- a. DO NOT disassemble'the Access Controller' area until 1 everyone has signed out except you and.the t Set-up/ Logistics team. l "
- b. ' Ensure supplies and communication equipment are placed in- l l their respective marked' containers. <
l . lg 6. Ensure the following people direct-disassembly of their roomst- l Responsible Supervisor ~ ' Area 0 Support Services Supervisor CEI Work Area'. Communications Coordinator Media' Response / . Rumor Control g Information Supervisor Federal / State / (. . County Vorkl Area l' Audio-Visual Coordinator- ")
- l. Briefing Room l 1 1
Audio-Visual Coordinator Media Monitor Room p Media Relations Supervisor Media Work Area L 4-3 l' Rev. 7 ' L 1/90 ;
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. 7. Verify that each respective area is disassembled, upon-
/i notification from the supervisor, by referring to the following i nfi,)E checklist:
- a. Furniture is disassembled and the room is bare.
I b.- All pictures, graphs, etc. are off the valls' ,
- 8. As each responsible supervisor completes disassembly of his area, inform htm that~his' staff is nov free to leave. Remind. l them to sign out at the Access Control Desk. ,
- 9. After all work areas are disassembled and everyone has signed j; out except for you and the Set-Up/ Logistics ~ Team, disassemble
, .the Access Control Area. .!
- 10. Notify LCC Police that,JPIC.has been disassembled and the- l people have left the building. Instruct.them to'lockLallLdoors ,
and.then dismiss their staff.-
- 11. . Forward, as soon'as possible,-all paperwork,' video tapes',.etc.,
collected by the Document Controller / Historian,Vt o'the Coordinator, Emergency Public Information (EPI) Program. I e b k I n
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C. Set-Up/ logistics Coordinators-p
- D- 1. Upon notification from the Support Services Supervisor that the JPIC is to be deactivated,_begin-to disassemble the various rooms.
- 2. Move all required empty. boxes'and supplies-to their respective +
areas.
- 3. JAfter all. boxes, equipment, and supplies ata moved to their- l respective work. areas, proceed to disassemble each. room-toL includes <;
- a. Disconnecting phones and' placing them in appropriate storage containers. ;
~b.- Moving-required-equipment and supplies'out of rooms, i.e., i' typewriters, telecopiers,. phones, copy machines,.etc.
- c. Ensuring supplies-and communications equipment are placed r in marked containers
- d. Ensuring rooms'are' neat and complete .i
- 4. Assist the area supervisors ir. disassembling their respective rooms, ensuring that-the' Access. Controller Area is-the:last- '
-area to be disassembled.
O V 5. Transport all supplies and equipment to the CEI; storage area.
- 6. Notify the Support Services Supervisor when disassembly.is complete.
!- 7. Check equipment for any repairs or replacements, identifying ~a f timetable for when task vill be completed.. 1 l' l- 8. Conduct an inventory within 72' hours in accordance with
~ Instruction No. 5, Maintenance.of. Emergency Public Information Organization Instructions Manual and Equipment. l .!
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- D; Equipment Coordinators. , -}
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- 1. .Upon notification'that the JPIC is to be deactivated, reconnect '{
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. Rumor Control lines to the Interalia System, then begin disassembly of rooms. +
The:Interalia System. is- located i;. the: Telephone / Equipment !* L -Room,; Building A (basement) by Security.- i
.2. . Assist with-the' disassembly of, communications equipment in alli a work areas., This-includes telephones, telecopiers,: ,
'i typewriters,~ copy machines, etc. j
- 3. When communications and other equipment are' disassembled and
>> . ready:for storage, inform the Support-Services Supervisor.~-
, 4. Remain at..the'JPIC throughout-the. duration of-the disassembly-to be available to address <any equipment. problems and. assist ' >
the Support Services Supervisor as; directed. 5.- When dismissed to leave,. remember-to sign out at the Access Control Desk. ; L l l L l i 1 3 J
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4 i i , .E . : Information Supervisors--
; \- / 1. .Upon receiving' notification from the JPIC Manager =that JPIC is to be deactivated, contact the Information Liaison, Corporate Liaison, Communications Coordinator, and the rest of your-support staff, informing them'that JPIC'is being deactivated' and whether or not PIRT isibeing activated.
- 2. . Supervise the disassembly of the Federal / State / County Vork Area 7 t
~u. sing CEI personnel as necessary.
- 3. Verify that the Federal / State / County-Vork'Arealis disassembled i and notify.--the' Support Services _ Supervisor.-
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- 4. Remind the staff that when they leave the building, they are tb 1 sign out at.the Access Control Desk.
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- 1. Upon notification that the JPIC is being deactivated, determine '
staff needs and begin disassembly.
- 2. Verify that there is an adequate supply of forms and supplies by completing a quick inventory.and replace supplies as:
-necessary.
- 3. Contact the Information Supervisor atsthe-JPIC' stating tha't. :,
your' area of responsibility!is deactivated.- J j
- 4. Forward all documents and : logs ' to the Coordinator, . EPI) Program. ,
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>f G. Communications Coordinator
- l. Upon notification that the JPIC is being deactivated, and after notification that the Interalia System is reconnected, ensure Station 2103 is call forvarded-to 2104 by. dialing 107, then direct the Media' Response and Rumor Control staff to begin 7 disassembly.
5
- 2. Clear message _from Interalia System by doing the_following:
- a. -Call 953-2125 - -
- b. After it ansvers,. dial Sec. Code (See Appendix A,-
Section 8 for. security code)- ,' .;
- c. Listen for high tone, then press 1 '
- d. Listen for tone. then press 7
- e. Listen for 2 tones, then press-8 immediately ;
- f. Listen forttone and hang up (the message'is nov. cleared)
, 3. Supervise the disassembly of the Media Response / Rumor Control' ? Vork Area.
- 4. Verify'that the Media Response / Rumor Control Work Area-is~
()/ (_, disassembled and notify the Support' Services Supervisor.
- 5. Upon notification from-the Information Supervisor,: dismiss _the staff.. Remind them to sign out at the Access: Control Desk.' ,
I 5 l L O U. 4-9 , Rev. 7 1/90' i
11 . ' Media Relations Supervisor Upon receiving notification from the JPIC Manager that the JPIC
=1.
is being deactivated, inform.your staff that the JPIC is being-L deactivated and whether or not'the PIRT is being activated. 'l' 1 L 2. Supervise the disassembly of the Media Vork Area.-
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- 3. When'the Media Vork Area is disassembled, notify.the Support-l Services Supervisor. .
- 4. Dismiss your staff and remind them to sign out at the Access.
Control Desk. d
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I. Audio-Visual Coordinator .
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-( 1. -Upon notification that.th~e JPIC is being deactivated, supervise. f the disassembly of'the Briefing Room Area.
- 2. When the Briefing Room Area is disassembled, notify.the Support Services Supervisor.
3.. Upon notification from the Media Relations Supervisor, dismiss - t the staff and remind them to sign out e<t the Access ControlL Desk.- , r 4 I I 1 4 + 4 k t i n V
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t a t J. Other JPIC Staff o:: , Upon notification that-the JPIC is being deactivated, repo'rt to'
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your immediate supervisor:for: instructions and begin to-disassemble individua1'vork area -
- 2. _ Remain ready'.for further: instructions-from the immediate' Jf isupervisor, s1 e 3
- 3. . When dismissed, remember toisign out'at,the Access Control '
Desk. '
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EMERGENCY PUBLIC INFORMATION , ORGANIZATION INSTRUCTIONS-. l
. .MANUAI.
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. 9 - PNPP CONiMOLLED INSTRUCTION REV. TCO'Y N ' ,
11 2 s - j TITLE
. -=y Maintenance of Emergency Public Informatioi: ~ ' Organization Instructions.: Manual ancl'Equipmenti i i
o i PREPARER. ' EFFECTIVE ' $ D. Traverso l REVIEWERS APPROVERS.
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. 5. - MAINTENANCE OF EMERGENCY PUBLIC INF'ORMATION ORGANIZATION :
INSTRUCTIONS MANUAL AND BOUIPMENT l TABLE OF CONTENTS-q Section- , Page-1.- -Purpose 5-1 , 2.- General Information- 5-1 l ji , /l
~ 3. Actions 5-1 i r
. A. . Changes'to the Manuali
- '5-1 r, B. Review Requirements.of the Manual 5-2 C. - Control of the Manual 5-3 D. Maintenance:of Forms,-Logs,. Diagrams, and Floor Plans. .5-3. .
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'E.. Inventory 5-4 o
tF. Maintenance of. Equipment 5-6'
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f G. Addition, Deletion,-or. Revision of the Preventative-Maintenance Program in the PPMIS' System' 5-7. , t , I o 1 s s j i
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- 5. MAINTEKANCE OP EMERGENCY PUBI5C INPORMAIkON ORGANIZATION i .
A INSTRUCTIONS MANUAL AND EQUIPMENT. -l' . l
- 1. . PURPOSE l<P00097)
. : A. To providi a mechanism for revision and control of the-Emergency
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Fublic Information organization Instructions Manual'. .l. B. To provide a mechanism to maintain in preparedness.the Emergency . Public Information equipment, supplies and the Joint =Public- l 7 < Information Center. ' C. .To provide a mechanism for equipment maintenance and inventories,_ , 4
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- 2. GENERAL INFORMATION A. Each member of the Emergency Public Information Organization.stafff is'to maintain a-copy of the manual. Selected key staff members 4
' vill be assigned two copies, one for theloffice_and:one for;home. (
'B. - A complete-inver. tory of the equipment andisupplies: vill be conducted ,
-/~%3 annually, or-vithin 72 hours after.each deactivation, whichever;is -l sooner.
, ( ,f C. Preventative maintenance vill be performed on the equipment at the~ ! Joint Public Information Center (JPIC) on a regular basis.' Dedicated telephones and telecopiers vill be checked monthly 1 VCR's -l_ and copy machines, quarterly; and typewriters, annually.: e-D. A tracking system utilizing;the Perry. Plant Maintenance Information , System (PPMIS) Preventative Maintenance Program. vill be-used for '
, this instruction'in accordance with < PAP-0903).
f
- 3. ACTIONS A. Changes to the Manual ,
l Coordinator, EPI Program, Community Relations Section
- 1. Receive recommendations for revision from Emergency Public h Information Organization staff.
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g _ . - __ _ _ ___ -, . . - j 2.. Discuss proposed revisions with:the Manager,' Community 4 T Relations Section (CRS),.to obtain guidance and - reco mendations. , l 3.- Contact the originator. of recommeadation:: .and discuss the'
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O ' disposition'of the recommendation.'
- 4. Approve lor disapprove recommendations in consultation with!the .,
Manager, CRS.
- 5. MakeJtheappropriaterevisions,' approving lall' forms, logs, - l~ )
diagrams,'or floor plan changes.- l,
- 6. Send the new revision to the Administrative Unit, Cost and Program Section~-(CPS), for' processing per (AUI-0530). ll l Analyst, Administrative Unit, '
Cost and Program Section
- 7. . Ensure that the Coordinator,. EPI Program,.has approved'all changes, q B. Process for review andLapproval'per <AUI-0530),mthen forward to' the Distribution' Clerk, Information Management Unit (IMU),. ,
Documents and Services Section-(DSS)lfor distribution.- ;
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p NOTE: Part I', andIAppendices A and B:contain cbnfidential.
.Q information and sta not'sent outlfor review. These.
are approved only by the Manager,;CRS. -! Distribution Clerk, Information Management Unit,-Documents and v Services Section
- 9. Distribute the revisions lin accordance with'<PSDI-0535). l B. . Review Requirements of the Manual -
Manager, ' !- Community Relations Section I
- 1. Ensure that the manual is updated, reviewed, processed and i: controlled in the proper' manner.
l Coordinator, RPI Program, ! Community Relations Section l
- 2. Ensure that an annual review is performed.
- 3. . Review all applicable Letters of Agreement and renew or revise l as required. _
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- 4. Review and revise, on a quarterly basis, the Telephone Lists ini 1 O Appendix A and the Personnel / Access List (Appendix.8).-'Upon completion, send to.the-Analyst,. Administrative Unit, CPS, for
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processing.- L 5. 'Reviev changes in industry,' federal, stata, and county. 3" L guidelines or policies, in conjunction vith the Emergency:. Planning Coordinator, for any changes-.that may impact the > r Emergency Public Information Organization' Instructions or Plan.- -l. ( , _
- 6. Reviev and; approve all language changes to the-manual,:along ' ~
with forms, logs, diagrams, or-floor plan changes. J, C. Control of the Manual Coordinator, RPI Prcgram, Community Relations Section ! -1. Prepare a list identifying players and.forvard to the -' Distribution Clerk, Information Management' Unit.'(IMU),.for use c in distributing manual per <PSDI-0535), j . NOTE: Selected key' players may be identified to' receive: two manuals. -{ ! Distributica Clerk,. , Infornation Management Unit, Documents and Services Section .l r
- 2. Assign a unique control number to each copy.of the manual..
f 3. Maintain a list of the controlled manuals. i . .
- 4. Distribute approved instructions to JPIC'staffsutilizing the l list prepared by the Coordinator,-EPI Program. l l Coordinator, RPI Program, Community Relations Section.
- 5. Maintain files in which all documents relevant to these instructions are stored. .I D. Maintenance of Forms, Logs, Diagrams, and Floor Plans e
Coordinator, RPI Program, Community Relations Section 4 1. Review and authorize all changes to forms, logs,-diagrams, and floor plans. U. l l
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2.- Send any.' changes to the Analyst,.Adn'in'istrative Unit,. CPS, for l revision and incorporation into the-manual, as required. Analyst,-Administrative Unit, Cost and Program Section 3.- Upon receipt of revised forms, logs, diagrams, or floor plans, forward changes-to the Coordinator,-EPI Program, to incorporate. into JPIC at Lakeland Community College. l Coordinator, EPI Program, community Relations Section. ;i
- 4. Ensure that.the most. current forms, logs, diagrams,-and fl'oor. [
plans are maintained at'both the JPIC and the Public- -!
- Information Response Team (PIRT) office. -[
E. Inventory
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Clerk, Preventative Maintenance Unit, Maintenance Section
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- l. -When the Repetitive Task Card (RTC) is computer generated,- '
transmit it.to the Coordinator, EPI Program. . Coordinator, EPI Program, Community Relations Section j
- 2. Receive RTC card and review records'to. determine when last inventory was performed.
i
- a. When it is determined and documented.that an inventory was- [ .t performed within the last year (i.e., after an actual or ;
simulated exercise), complete card and return to Clerk, Preventative Maintenance Unit.
. b. When inventory has not been performed within last year, 1 send RTC card to Manager,. Documents and. Services.-Section. ,
c.- Ensure that those items that ch'ange or are updated more L than once per year are forwarded regularly to the Manager, Documents and Services Section, for replacement in JPIC boxes. i , Manager, Do.:uments and Services Section 4 3 When RTC card is received. assign personnel to perform the annual inventory listed on the card. 4 a 4 V 4 5-4 Rev. 7-
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- 4. Ensure an inventory is conducted within 72 hours after I l
- [ deactivation of the JPIC.
l ___ 5 . . When items.that are updated more than once per year are., received for~ replacement'in JPIC boxes,. assign personnel'to-perform the task within four veeks'of. receipt _of those items. I Personnel, . Documents and Services Section , i 6. Perform an. inventory of supplies, replacing' items as needed. . 7. Report any outdated or missing; items that you cannot; immediately replace,' or items needing major repair, to;the EPI. . Coordinator.
- 8. l0n a monthly l basis, update supplies of procedures, telephone l
' books,' forms, diagrams,cand'other items as they become ' available. ,
- 9. Print badge number and amount-of time spent doing the inventory. 1 on'the'RTC card.
Send the inventory list and RTC card to the Coordinator, EPI. 10. Program. Coordinator, EPI Prograa,
- t. Community Relations Section .
i 11; Ensure that the people performing the inventory have signed'the RTC card, adding their badge numbers and the amount of time the t l inventory tock. -l \
- 12. Sign off on the RTC card under " Completed by" adding badge number and date.
-i L 13. Send the original, completed RTC card _to the Clerk, .
Preventative Maintenance Unit, Maintenance Section. Clerk, Preventative Maintenance ! Unit, Maintenance Section I ,
- 14. Close task card out in the PPMIS.
_ ,_ 15. Forvard the original card to the Coordinator, EPI Program. l ,
- 16. Issue reports as requested.
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; .F. Maintenance of Equipment bb Clerk, Preventative'Maintenanco-Unit, Mainto. lance Section,
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- 1. When the Repetitive Task Card is. computer-generated, transmit,
'it to the Coordinator,, EPI Program. [ __
9 Coordinator, EPI Progras,; Community Relations Section-
- 2. Receive RTC card. -
- 3. Forward RTC. card to Manager,1 Documents and Servic'es Section.
j Manager, .
-Documents and' Services Section
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'4 . Vhen RTC card is received, assign personnel to' perform the maintenance listed on the card, j i i
- -- 5. Ensure preventative maintenance'is-performed to JPIC equipment
-vithin 72 hours after deactivation of'the-facility.
Personnel, ,
,i Documents and Services Section
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- 6. Perform the preventative maintenance, noting any special'.
maintenance needs.that have not been addressed', and order parts, ; as necessary.
- 7. Print badge number and-the amount of time. spent doing the ll ; preventative maintenance'on the'RTC-card.
. 8. Send the list of maintenance needs,.a copy of the parts. ! ordered, and the RTC card to the Coordinator, EPI Program.- j i i
- 9. Install parts and/or equipment when received, :
t' r Coordinator, EPI Program, L Community Relations Section
- 10. Ensure that the people performing the preventative maintenance have signed the RTC card, adding their badge numbers'and the y amount of time the inventory took. -l
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- 11. Sign off on the RTC card under " Completed.by" adding badge '
i number and date. . i= 12. Send the original, completed RTC card to the Clerk, l Preventative Maintenance Unit, Maintenance Section. .l l
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Clerk, Preventativu Maintenance- l Unit, Maintenance Section-
- 15. Close task card out-in the PPMIS. , _;
- 16. Forward'the original cari to the Coordina' tor, EPI Program. l.
Issues reports as necessary or requested.' 17. G. . Addition, Deletion. or Revision of the Preventative Maintenance- '! Program in the PPMIS System ; Coordinator, EPI Program, . Community. Relations Seetion'
- 1. Ensure that items are added, deleted, or revised in accordance vi th . the' ~ < PAP-0903) . ,J
- 2. . Complete the " Repetitive Task Data Entry Form" in accordance-- i vith < PAP-0903).
3.: Send the completed form to the Clerk, Preventative. Maintenance Unit. .
.l Clerk, Preventative Maintenance <!
- Unit, Maintenance Section-I-
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- 4. Input information from the Repetitive Task. Data Entry Form linto the PPHIS.
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l I I i i TELEP50NE LISTINGS l i ; (CONTROLLED INFORMATION) I
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1 Insert this page in place of telephone lists for those f 2uals not requiring telephone lists, i I
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, - # m ... . v,: , j O EuenosNcy Pustic INFORMATION ORGANIZATION INSTRUCTIONS ! L MANUAL i I i ! i 7 INSTRUCTION REV. COPY i o ! 123 l TITLE : k , i , Personnel / Access Lists !O - - i
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PREPARER EFFECTIVE i f D. Traverso i REVIEWERS APPROVERS ; i ikN WO [< /- e J ' ; l4L8a,,us ! !' j i
7 -- APPENDII B - PERSONNEL / ACCESS 1.ISTS O TABLE OF CONTENTS Section Page
- 1. PIRT Organization B-1
- 2. JPIC Organization B-2
- 3. . Recommended Staff for Public Information Response. Team B-3
- 4. Recommended Staff for Joint Public Information Center B-5
- 5. Access List for JPIC Alphabetized B O t
') O
i _ APFBWII B - Pamemmert iACCESS LISTS PIRT Staff Organization Public information Response Team Organization Chart DIRECTOR F elte effetts 1 MANAGER MANAGER
" " " " . Polic Inforestion Caummity telettons Section Desertaent w ri st.ee m !
.i. .a au.n. st.t-t o.,ern nt i.cnna.i ine.r-uon C00tC1netDr hegtetentettwo r et
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B-1 Rev. 10 I 2/90
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,l ArraeIx s Psaameauaccass usts ;
's JPIC Staff Organization
/
m JPlc STAFF ORGANIZATION - i JPIC ' MANAGER. ( Document ! Controller / l Historien , 6 l l l MEDI A - SUPPORT I I" #IN - RELATIONS
~
SERVICES - SUPERVISOR
$UPERVISOR .$UPERVISOR 1echnical _
~ technical _
Security _ i 5pokesperson 40visot Officers Infor*ation _ , Lielson
~
technses) ~ esents ~ Set.upt
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Cootsinator Assistent Logistics Assistent coetainstors , Interaction , p Liaison **' ! g Statement _ seccio _ Ceuipment _
\ .
Writet econitor Cooreinetor i
- Core ,ete _ aueso.visuoi _ .
Access _ : Liaison' Cootginator Contic! AuC10.V19eo
- Comeum1*
Conttel Room Support tettons - Engineet ggett - i Cootfinetot Cemete t Cngineet enesse hospense " Audio pueor Centrol Switch toefd Staff Enein*ef " , Governoont Support Lielson Staff i Covernment ~
- Locette et SS Public Seuere Assistente
Lakelent CC Personnel
'" Locateo in testgency Operations Fectlity _
Support _
$teff j
b . B-2
, Rev. 10 2/90 l
I l RECOMMENDED STAFF FOR PUBLIC INFORMATI0N' RESPONSE TEAM ] ' I A. Manager, Community Relations j Robert Vondrasek l Villiam Coleman Michael Lumpe ,
- 1. Media Relations Representative (MRR) +
i Michael Lumpe_ l J. Lee Emiley , Todd Schneider ;
- a. Statement Vriter/ Coordinator !
Kathy Phyfer l Todd Senneider . Michael Lumpe t Debra Traverso
- b. Media Coordinator 4
J. Lee Bailey Jerome Barclay ' Michael Lumpe ,
- c. Government Liaison Janet Dugan ,
Marty Kuula i Bill McLaughlin , 5
- d. Technical Liaison i
Linda Routzahn Elizabeth Shav ] Villiam Coleman ,
- e. Information Liaison Vernon K. Higaki l j Ken Matheny
- f. Typist Bev Caruso Darlene McCandless j Sarah Ryan ,
1 y) ( ' B-3 Rev. 10 j 2/90
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3
, 1
- g. Support Staff l Donna King Kathy Headley ;
Elizabeth Distler l Betty. Stiles ; i B. Mnager, Public Information Department [ J. Lee Bailey l Pam Hollister l l C. Manager. Joint Public Information Center [
}
J. Lee Bailey l Barton Valrath l Steve Lorton ; I
- i. '
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B-4 Rev. 10 2/90 i 4
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REC 00NENDED STAFF FOR JOINT PUBLIC INFORdATION CENTER ~ O A. JPIC Managers t J. Lee Bailey Barton Valrath Steve Lorton l
- 1. Document Controller /Bistorian Phyllis D. Anderson 4 Susan M. Lindquist ,
Patricia Branham
- 2. Information Supervisor ;
J. Lee Bailey Charles R. Dixon Eileen Buzzelli , I
- a. Technical Spokesperson Linda Routzahn .
Villiam Coleman ! Elizabeth J. Shav -
- b. Technical coordinator Bradley S. Ferrell i Linda Routzahn i Valter Elgin l >
- c. Statement Vriter ;
Todd Schneider - l Kathy Phyfer > l Michael Lumpe e l Ken Jones ' l Debra Traverso
- d. Corporate Liaison 1 James L. Atkinson George J. Smith ;
Michael Kahanca Jacki Locke ! l
- e. InQrmationLiaison ;
i i , Vernon K. Higaki l Ken Matheny , l
,O .
l O . B-5
- Rev. 10 i 2/90 *?
i 1 l _ _ ._ - 4 . . .- -.
C
)
- f. Assistant information Liaison .
(]s x Michael Mirvald
- g. Consunication Coordinator Kathy Headley ,
i Kathy Phyfer Pam Hollister 'l
- h. Media Response Staff .
f Rick Loeffler l Frank Powers-Deborah L. Muzik l Jeffrey J. Haddick Nancy L. Chancey David Kostiha John Dzugan ; Joseph A. Glorioso ; B. Sue Yurkovic t'
- i. Rumor Control Staff Betty Stiles x James E. Valsh >
John L. Carol -( Julie Cunningham , Joann Litchfield , Patricia L. O'Reilly l Ana Campbell ;
- j. Support Staff I Janice L. Pluto r
, Linda L. Perrault Ann Griffith Diane L. Carter Penny Harrison : Joan M. Lawson 7 t I l i B-6
- Rev. 10 2/90
i 1
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- k. Government Liaisons with PIDs ,
i O Marty Kuula James F. Murphy I' Bill McLaughlin Janet Dugan Dick Hall
- 1. . Government clerical Assistants -
l , Mae Geistle I Sharon Fassone -) ' Bev Caruso. - Lisa Brennan i
- 3. Media Relations supervisor Darlene L. Johnson j Michael Lumpe 1 Richard L. Luse I
- a. Technical Advisor J I
David Rossetti I Villiam J. Vright George R.-Ricks .
- b. Media Assistant Frank A. Hayes ;
Diane M. Vorthington' ; Darlene Johnson 1 i ;I l
- c. Media Monitors I Frances K. Szynal l Eileen Catalan 1 Joseph Glorioso-q
- d. Audio-Visual Coordinator i Jerose Barclay .
Paul A. Rampe 1 Donald V. Goddard l 1
- e. Support Staff Donna King ;
Barbara A. Gardner Steven H. Fadden i l 1 I B-7
, Rev. 10 ~I i
2/90
- 4. Support Services Supervisor: "
j Donald L. Geisweidt , Virginia Bell , Gene Ravellette ; i
- a. Set-up/ Logistics Coordinators Frank E. Burkholder !
Dan R. Cleavenger , Steve Rose j Ken Kovach ; Neal V,itobertson Chris Burton l
?
Anthony Spikes ; Mike Aultman Todd Mackey- ; Larry Laurenty ; James lhas: i David Hook :
- b. Equipment Coordinators ,
Michael F. Giulivo , Donna Bajko - f'] Kevin Coffey V , Diana Snyder Mary Ann Jones
- c. Access Control l
Susan K. Shelton Diane C. Carrel > Gloria Svigel i
- d. Support Staff l
Marie E. Milkovich l Patricia Takacs l Dawn M. Sveeney l l
,)
I B-8 Rev. 10 ; 2/90 I l
,-.s . . < , - . . .
P ACCESS LISTS FOR JPIC - ALPHABETIZED , (N . ,
\'~')
.PIRT and JP'IC Personnel ;
Anderson, Phyllis
- Atkinson, James Aultman, Michael -!
Bailey, J. Lee Bajko, Donna , Barclay, Jerome Bell, Virginia Branham, Patricia' - ( Brennan, Lisa ; Burkholder, Frank Burton, Christopt.or Buzzelli, Eileen : Campbell, Ana
- Caral, John Carrel, Diane Carter, Diane Caruso, Beverly Catalan, Eileen Chancey, Nancy-Cleavenger, Dan
' Coffey, Kevin . Coleman, Villiam
- Cunningham, Julie i' Distler, Elizabeth Dixon, Charles -
Dugan, Janet Dzugan, John Elgin, Valter Fazzone, Sharon Ferrell, Bradley i Gardner, Barbara Geistle, Mae l *- Geisweidt, Donald , i Giulivo, Michael Glorioso, Joseph Goddard, Donald , Griffith, C. Ann Haddick, Jeffrey Hall, Richard 4 Harrison, Penny Hayes, Frank 2 Headley, Kathy j Hicks, George Higaki, Vernon Hollister, Pam I Hook, David , Ihasz, James l
- Johnson, Darlene )
j B-9 Rev. 10 4 2/90
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ACCESS LISTS 'POR JPIC - ALPHABETIZED
/~ .
'V PIRT and JPIC Personnel (Cont.)
Jones, Kenneth Jones, Mary Ann : Kahanca, Michael > King, Donna Kostiha, David Kovach, Ken Kuula, Martin - Laurenty, Larry Lawson, Joan 1 Lindquist, Susan Litchfield, Jo Ann , Locke, Jacki Loeffler, Richard Lorton, Stephen Lumpe, Michael - Luse, Richard ' Mackey, Todd Matheny, Kenneth McLandless, Darlene McLaughlin, Villiam Milkovich, Marie x. Mirvald, Michael - - D Nurphy, James :
'( Muzik, Debbie O'Reilly, Pat Padden Steven Perrault, Linda Phyfer, Kathy '
, Pluto, Janice ) l Powers, Frank , . Rampe, Paul J Ravellette, Howard . Robertson, Neal. : Rose, Steve ! Rossetti,' David j Routzahn, Linda Ryan, Sara Schneider,-Todd . Shav, Elizabeth i Shelton, Susan Smith, George I Snyder, Diana .I Spikes, Anthony Stiles, Betty Svigel, Gloria Sveeney, Davn Szynal, Fran Takaes, Patricia
.g B-10 ;
Rev. 10 2/90
~l i
4 ACCEFC' LISTS FOR JPIC - ALPHABETIZED' , i 'y .
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j
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PIRT and JPIC Personnel (Cont ) Traverso, Debra , Vondrasek, Robert .
~Valrath, Barton i Valsh, James:
, Vorthington, Diante Vright, Villiam , Yurkovic, Sue , OtherCEIPersonny Farling, Robert l Tarrell: Ronald [ Hauserman, Jacquita. .; Kensicki , Steven i Kaplan, A1. i Lyster, Michael Miller, Richard ! Hurray, Drummond Phillips, Lyman , Roseum, Marc . Stead, Frank. 3 Stratman, Robert - i '(d - . Takacs, Donald Valdron, John l i Nuclear Regulatory Commission (NRC) Marabito, Russ Strasma, Jan > Federal Emergency Management Agency (FEMA) , Buckley, Patricia chie Emergency Management Agency (OEMA) Boling, James .f Brown, Portia - ;
- Chetwood, Gary Connor, Nancy Gilg, Stacie Palumbo, Joni ,
Spears, Brenda '[N U , B-11 Rev. 10 ' 2/90
.. .. i
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1 I i ACCESS' LISTS FOR JPic - ALPHABETIZED j l (_-
-) - i Ashtabula County j Bolender, Gary I Condron, Brian j Dvorak, Norma- j Johns, Betty j Oros,_ Linda ;
, Thomas, Hugh 1
-1 Geanga County ;
Green, Fred Jemison, Tracy l Popp Steven '; Vedge, Dale ' Vise, Dean ; Lake County Crocker, John Fitzgerald, Donald Gauntner, Kenneth ' Os Retzler, Robert Tully, Patrick l [ T i i i l i i l
}s B-12 I
. Rev. 10 2/90:
I Pw P w . 6073 5.ev. 2f70 1 EMERGENCY PUBLIC INFORMATION i- ORGANIZATION. INSTRUCTIONS L MANUAL
.1 PNPP CONTROLLED
- INSTRUCTION REV. COPY No.
123 i TITLE Fortns and Logs O " I
- PREPARER EFFECTIVE )
D. Traverso l l REVIEWERS APPROVERS
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i h 3 APPENDIX C =POIutS AND LOGS .
'f ;
TABLE OP CONTENTS-Section M
- 1. Notification Log (PNPP No.,6398) C-1 ,
i
- 2. JPIC Set-up Record (PNPP No. 7770) C-2 i
- 3. Media / Rumor Control Inquiry (PNPP No. 8011) C-3
- 4. JPIC Activity Log (PNPP No. 6400) C-4
- 5. JPIC Access Sheet (PNPP No. 6399) C-5 t
5 I . O : l t i l I 1 1 0
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e a - a z-i NOTIFICATION LOG (PNPP No. 6398) - [s - i Isergmrt *dlac la'evestle ; Brgeutetaan insttstaans !
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- C-1 ;
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- __ _. _ . .. . _ _ _- - . . - _ . _ . . 1
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Ct! Support Services fc Medie Response / Cosununicetions > l -) Rumor Control Coordinator Feceral/Sttte/ Informatien Superviser County t Brlefing Audio-Visual Coordinetor F Media Monitor Room Audio.V1sual Coordinetor
+
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l i MEDIA / RUMOR CONTROL-INQUIRY (PNPP No. 8011) 3 i
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; EMERGENCY PUBLIC INFORMATION l
- L ORGANIZATION INSTRUCTIONS l
l MANUAL ' I
'l l
' 1 PNPP CONTROLLED ) INSTRUCTION REV. COPY No. 123 1 i TITLE j .: 1
)
Floor Plans i PREPARER EFFECTIVE q D. Traverso
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\ APPENDIE D'- FLOOR PLANS:
b- TABLE OT. CONTENTS
-i
- q
.f Seetion' '
P, age i . l
/ . .
t
' D-1 1.. ~CEI Vork Area Layout' f!
r r.l v .
'2. . Media Responsi/ Rumor Control Area Layout .D-2 '
i
- 3. Federal / State / County Vork Area Layout 'D-31 ,
j,; j t 4.. . Briefing Room' Layout' ~ D-4 - n;
'5. Media Monitor Vork Area Layout D-5 !
1
- 6. Nedia Vork Area Layout D-6 ;- 't
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5 ACCESS CONTROL r: BetBENCY PLE.IC IM0fB4ATION 5 I: D-6 OflBANIZATION !;. INSTRUCTIONS MAfGJAL
.Rev. O
! 2/90 l . :. , . . . . = _
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~
ORGANIZATION INSTRUCTIONS l MANUAL INSTRUCTION REV. l PNPP CONTROLLEO 123 TITLE , 1 News Statement Preparation O PREPARER EFFECTIVE D. Traverso REVIEWERS APPROVERS M . vaf K2-ru f dadLa l'enz~ e I, M, LL, L >
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.e APPENDIX E - NEWS STATEMENT PREPARATION
- O TABLE OF CONTENTS Section - P,,aage
- 1. Guidelines for: Preparing News Statements E-1.
A. Bulletin E B.- Detailed News Statement E-2 C.- Chronology ~E-2
.D. Backgrounder E 2. Sample - Bulletin' E-47
- 3. - Sample. News Statement - JPIC Activated E-5 4.- . Sample News Statement - Unusual Event- E j 1
- 5. Sample News Statement - Alert E-7: '!
- 6. . Sample News Statement - Site Area Emergency E-8 d
- 7. Sample News Statement - General Emergency E-9 a
- 8. Sample News Statement - Emergency Terminated E-10
- 9. Sample - Chronology E-11
- 10. Sample Backgrounder - About the Perry Pl'au. Employees- E-12'
- 11. Sample Backgrcunder - About the Fuel Used at Perry- E-14
- i
- 12. Samp14 Backgrounder - Radiation: What is it?- E-16 i
i
-j
'i 4
)
I
., . - . ~.. - . . _ .
p 1. GUIDELINES POR PREPARING NEUS STATDENTS
\
For PIRT/JPIC purposes, there are four' types of'nsvs statements: j Le Bulletin j) e Detailed News Statement e Chronology o Backgrounder' The text of all news statements shoulds' .j e Avoid technical jargon e Not speculate on causes or consequences'of:the. event. , e Place the event.in perspective according-to:its nature-to permit; i appropriate response by area . residents, employees, .-the: ne is media, . l investors and other interested' parties, i s E Examples of news statements follows r A. BULLETIN , l i A bulletin should be issued quickly;vhen a major change.in plant status , .; occurs, and after declaration or upgrade of an emergency to provide ~timelyJ a notification of he event. A bulletin'should include: -j e Date and time of the statement.being issued : e Statement number - consecutively beginning with the PIRT e Phone number for media inquiries ] l e Name of plant (Perry Nuclear Power-Plant)
]
l e Location of plant (Perry, Ohio). .j e Emergency classification e Time of emergency declaration- l e Definition of the classification e Local, state and federal agencies that have been notified. I. l~ l . r, E-1
.Rev. 0 1/90.
_ . . - . . . - .12
1 B. DETAILED NEWS STATEMENT .. ,.-V ,
'A detailed news-statement should.be issued to provide additional information i about events and corrective actions being taken.. A detailed news statement.
should includet. . o Date and time of issue of the statement e Statement. number (Chronologically continuing from PIRT atatements)
.o Phone number for-media inquiries !
e Name of plant and affected unit (Perry Nuclear Power. Plant). , Location of the plant'(Perry, Ohio)
- e e Status of unit o Emergency classification e Time of emergency declaration I
e Definition of the classification e Description of emergency actions j e' Local, state and federal agencies that have been notified a e Corrective actions taken e Effect_on plant personnel (O e Description of any release of radioactive material:
& o Off-site assistance C. CHRONOLOGY. ;
A chronology may be issued to provide a brief summary of. key events that - occurred as the emergency evolved. A chronology should-includes e Date and time of issue of.the statement. e Name of plant , e Location of the plant e Listing, in chronological order, of key events e Statement number i l
-O(%
E-2 Rev. 0 1/90 d 8,
g.; o
'7
/ D. BACKGROLINDER
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[.: ~ A backgrounder is used to-prov S the media vith descriptive information on
.- various topics pertinent to the emergency. Backgrounders are generally issued. j
- when time permits.- Topics can include,'but'are not-limited tos- i e General plant information e- Radiation e- Insurance (Price Anderson Act) e Stocks .
- e. Electric rates [
l e . Biographies of key officials' - e Emergency actions. '! A backgrounder should include
- (
e Date and time of issue of the statement e Statement number Name and location.of-the-plant - if. appropriate'to-topic , -e. - e Detailed description of the topic , , l I. I h
- ~!
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-Date:- l Times !
, NEVS STATEMENT NO.. 1 I FOR IMMEDIATE RELEASE ; E CONTACT: (phonenumber7 ;
-PERRY NUCLEAR POVER' PLANT EMERGENCY UPGRADED' PERRY, Ohio The emergency situation at.the Perry Nuclear Power Plant in'-<
-North Perry, Ohio, has been upgraded to a General Emergency at
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today..A General Emergency is the highest of'four emergency for U. S.--nuclear ; power plants, as outlined by the Nuclear Regulatory Comm'ission..
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, 'The emergency was. upgraded becausel
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l In-accordance vith-federal regulat' ions and plant procedures, appropriate. q-governmental agencies have been notified. Further details vill be forthcoming as soon:as'they'become available, f r i r i f ' i. i i l' E-4 . Rev. O i 1/90- i
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. 3.-SAMPLE NEWS STATEMErr - JPIC ACTIVATED -}
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t Dates. ; Times. . NEVS STATEMENT NO. ;
-FOR IMMEDIATE RELEASE.
CONTACT: (phone number)- 9 MEDIA INFORMATION_ CENTER ACTIVATED-KIRTLAND, Ohio -<The Cleveland Electric Illuminating. Company Joint'Public-Information Center (JPIC) has been activated to. provide timely idformation on: the current emergency situation at_the Perry-Nuclear Power Plant:in-Ferry,' Ohio. The Joint Public Information Center is located <in the Performing-(O 1 I
,,/ Arts Center of Lakeland = Community College,- just ' south of the ' junction -of l
' Interstate 90 and Route'306 in Kirtland', Ohio.- [
At the JPIC are spokespersons for the Cleveland' Electric Illuminating Company, (the State of Ohio, and Lake, Geauga, and Ashtabula counties).
- The staff is in constant contact with the plant (and local, state, and-i t, other governmental' officials).
F Media representatives are asked to report to the JPIC for timely accurate l information about the emergency situation at the Perry Nuclear'Pover Plant.' 4 I
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- 4. SAMPLE NEVS STATEMENT - UNUSUAL EVENT f
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! Page 1 of 1- i Dates .. Time [ NEVS STATEMENT NO.
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=FOR IMMEDIATE RELEASE :
CONTACT:- - i (phone number) (HEADLINE) 7 PERRY, Ohio - Cleveland Electric Illuminating Company officials; declared an ;
.i Unusual Event at the Perry Nuclear. Power Plant at. today. An' Unusual !
Event is the lovest of four emergency classifications for'U.cS. nuclear power ll f plants,-as outlined by the Nuclear Regulatory Commission. I The event vas declared when f, y I t l The plant, located in North: Perry, dhio, was operating at- reactor j power when the Unusual Event was declared.. ;
-t There was no release of radiation, nor.is one expected. 'No offsite i
l . actions are necessary by the public. J l ? In accordance with federal regulations and plant procedures, appropriate : governmental agencies have been notified (including the Nuclear Regulatory Commission, State of Ohio, and Lake, Ashtabula, and'Geauga counties). t i
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W [&, 5. SAMPLE NEWS STATIDENT'- ALERT
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- Page 1 of_1 > Date: '! Times NEWS STATEMENT NO.. -g i , FOR IMMEDIATE RELEASE ;
' CONTACT:
1 (phone _nuaber) I (HEADLINE)- i i PERRY, Ohio - Cleveland Electric Illuminating Company officials declared an Alert at the Perry Nuclear Power Plant at' today. An Alert'is the , i second lowest of four emergency classifications for U. S. nuclear power j l plants, as outlined by the Nuclear Regulatory Commission.-. i 5 The event was declared when
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- The plant, located in North Perry, Ohio, was operating at reactor I l' power when the Alert was declared.
There was no release of radiation, nor is one expected; No offsite : actions are necessary by the public. In accordance with federal regulations and' plant procedures, appropriate- f governmental agencies have been notified-(including the Nuclear Regulatory. i Commission, State of Ohio, and Lake, Ashtabula, and Geauga counties). l-0\ N 1 E-7
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- 6. SAMPLE NEWS STATEMENT - SITE' AREA ENERGENCY
-Page 1 of 1 Dates U Times ..
-NEWS STATEMENT NO.
t FOR IMMEDIATE RELEASE CONTACT: ! (phone number)- s
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(HEADLINE) PERRY, Ohio - Cleveland Electric Illuminating Company officials declared a } Site Area Emergency:at the Perry Nuclear Power: Plant' Perry, at today. 4 A Site Area Emergency is.the second highest of'four' emergency classifications-
,i for U. S. nuclear power plants, as outlined by the Nuclear Regulatory-Commission. '
The event was declared when l_ The plant, located in North Perry,' Ohio, was operating at- reactor J power when the Site Area Emergency was declared. 'I l In accordance with federal regulations and plant procedures, appropriate q governmental agencies have been notified (including the Nuclear Regulat'ory l ' l, Commission, Ste.te of Ohio, and Lake, Ashtabula, and Geauga counties). I i' L l~ q L l l. I IO l-
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- 7. SAMPLE NEWS STATEMENT - GENERAL EMERGENCY LPag'e'l'of l'
-Dates' i Time:- , ,
NEVS. STATEMENT NO.-
'FOR IMMEDIATE RELEASE ..,
CONTACT:.
.(phone number) -1 d
(HEADLINE).
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PERRY, Ohio'- Cleveland Electric Illuminating Company officials declared a' N General Emergency'at the Perry Nuclear Power Plant'.at today.- A. - General Emergency is the highest of four emergency classifications for U. S. , nuclear power plants, as. outlined by the Nuclear Regulatory. Commission. F ( The event was declared when l The plant, located in North Perry,10hio, vas-operating at- N l l reactor power when the General-Emertency was declared.
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l- In accordance with federal regulations and plant procedures, appropriate-
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L l governmental agencies have been notified (including:the Nuclear Regulatory. . r- t ll Commission, State.of Ohio, and Lake, Ashtabula, and Geauga counties). '.i q , ^l t L I O-
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- 8. ~ SAMPLE NEVS STATENENT - IDERGENCY TERMINATED 9O . -
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NEVS STATEMENT NC. FOR IMMEDIATE RELEASE-CONTACT: (phone number)- - (HEADLINE) [ The emergency. situation at-the Perry Nuclear Power Plant vas t KIRTLAND, Ohio -- terminated at- .today.- < The emergency status at the-plant vas-declared over.byjthe Emergency Coordinator-at that time. The- Joint Public'Information Center (JPIC) at 1; Lakeland: Community Colle,ge, has been deactivated. !
, A . d News information.about the plant, The Illuminating Company,.or the 4 various government agencies involved in the emergency no-longer vill-be- ,
available through the JPIC. News media-seeking further-information about i
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the plant should call (216) 259-3737, . extension:5519,'or'(216) 623-1060. e
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. 9. SAM'LE - CHRONOLOGY Page.1 of 1~
j Date - ,
' -i Time NEWS STATEMENT 'NO.
FOR IMMEDIATE RELEASE; , t
- CONTACT: -
n (phone number) ,
.Following is'a. chronology of events.that occurred today at UnitLll of'the-Pe?ry Nuclear Power Plant:- ,
t (time) (event). ! (time). (event) iO . . i , (time) (event). .l
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-l (time) (event) 1 (time) (event)
(time) (event) l l !- In accordance with federal regulations and plant procedures,~ appropriate il governmental agencies have been notified (including the Nuclear Regulatory-
-l Commission, State of Ohio, and Lake, Ashtabula, and-Geauga, counties).1 O .
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- 10. ' SAMPLE RACKGROUNDER' - ABotrf THE PERRY PLANT EMPLOYEES
( 1 Page 1 of 2-i
.l Date Times , l NEVS STATEMENT NO. 1
- 4 POR IMMEDIATE RELEASE CONTACT: ,
(phone number)
'About=the Perry Plant Employees ,
i PEERY, Ohio - The Perry Nuclear Pover' Plant is located'in North' Perry Village, : D about 35 miles northeast of downtown Cleveland. : The plant was built and is operated by The Cleveland Electric Illuminating Company.- s
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The Perry Plant has about 1,100: permanent employees. . All'have been-carefully screened to make sure that they are right* for the -job. All employees are subject to random testing. and other fitness-for-duty requirements. For example, the reactor operators who run'the Perry Plant did not'- :l receive their licenses'until they finished more than'2,100 hours of formal' nuclear training. That's enough hours to earn a-four-year college degree. -
'l These operators have to know every-pump, valve, and. control in each of the plant's 455 systems. They had to prove themselves in a three-day exam
. i given by the Nuclear Regulatory Commission-(NRC). They must requalify on a ,
1 continuing basis and are tested each year. Furthermore, they are required to go back into training every sixth.veek. (more) E-12. '-
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'Much of the operator training at the_ Perry Plant.is done on a. >
l [ computer-controlled simulator.. It is 'an exact replica of.the plant's. control room. The simulator allows operators to experience ~ unusual operating.
. con ditions and potential accidents. This helps them identify;and; correct'.
problems should they ever occur:in the-real' control'_ room. ::
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l' The National Academy of Nuclear Training.makes,sure thatlthe key training' programs at Perry.and at the'other nuclear plants.in this country meet the , highest standards. a i
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i 1 e -- -11. SAMPLE BACKGROUNDER - ABOUT THE FUEL USED:AT PERRY ll
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NEWS STATEMENT NO. POR IMMEDIATE RELEASE! 4 CONTACT: (phone number) ;
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About.the Puel Used at Perry PERRY, Ohio - At the Perry Nuclear Pover Plant, the: nuclear fission takes-place in a boiling water reactor. Bere,'the uranium, fuel is. enclosed-in'a . i e :i vessel made of carbon steel:six inches-thick. I
'The reactor weighs 805 tons, empty, Land is-70 feet high and-20 feet-in !
diameter. Several additional barriers of concrete and steel' shield the ; reactor from the outside environment. ..i Uranium fuel comes in the form of pellets. They are stacked inside tubes ; which form 13-foot-long fuel rods. Sixty-four rods are joined into one fuel bundle. Perry's reactor holds 748 fuel, bundles. $ Only one form, or isotope, of uranium is capable'of nuclear fission. ' This isotope is called Uranium-235. Less.than one percent of-the uranium
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found in nature is Uranium-235. (more)
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Thus, When uranium is made into fuel pellets for nuclear.pover plants, it
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is processed-.so that.it contains a'three-percent concentration of Uranium-235.-
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. Nuclear power plants are not deEigned to use any higher concentration. In-
. contrast, nuc lear weapons requi re concentrat ions o .f 90 percent or_'more of j; Uranium-235 to' create an explosion. A nuclear power' plant, with its-lov, ,
, concentration of fissionable uranium, cannot1 explode like a nuclear.veapon.-
, i The'small concentrations of Uranium-235 in nuclear pover plant fuel;is! ;
reduced during its use. That's why used, Lor-spent,; fuel is'. periodically) l a replaced vith new fuel. 1 One third of the fuel bundles in Perry's reactor are removed and replaced =j L .
- l. every 18 months. The spent fuel is stored at the power plant in a specially constructed pool of water that acts as's radiation shield.1 There, -: the i
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radioactive elements in the fuel decay or the radioactivity.becomes<veaker. i Eventually, the spent' fuel vill be. moved-to a long-term storage location or: i vill be reprocessed into new fuel pellets. l= ( , t l . F a l l l -j u 1 O E-15
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- 12. SAMPLE BACKGROUNDER - RADIATION: VBAT IS IT7-('
Page.1 of 2= ! Date Times NEVS STATEMENT NO. i FOR IMMEDIATE RELEASE, l I CONTACT: (phone-number) j Radiation Vhat is it?' t PERRY, Ohio - Scientists have been studying radiation for nearly'.a; century. y They understand what it is, where it comes from, and'hovLto'controlLit.- Radiation is excess energy from unstable atoms. By' emitting radiation,: j i unstable atoms regain their stability. j Radiation comes from many. sources. Naturale or background, radiation comes.from cosmic rays, food, water, building materials.such asfbrick or-- f t
- . stone, and radon gas. Even our-bodies are mildly radioactive.- Manmade !
radiation comes from products and technologies invented by man. They include X-ray machines; nuclear medicine; consumer products such as' color u televisions, smoke detectors, and natural gas stoves;:and nuclear-power
.l plants.
Some radiation is known as ionizing radiation -- so called.because it can i
. .o remove electrons from atoms. Ionizing radiation includes alpha particles, i o
I beta particles, gamma vaves and X-rays. Ionizing radiation comes from-~both' l l-l' natural and manmade sources. l l (more) ) ICY , 't) i i E-16 I:
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.i Too much radiation can be harmful. Too much ionizing radiation can. ;
L. , damage body' tissues. We'are safer.from radia' tion the lover its level is, the further we are from its source, the shorter our time of' exposure, and the j thicker the shielding betvecn us and the radiation source.- l: Scientists measure the biological impact of radiation in units' called [ millirems. Accordi'ng,to the U.S. Department
? of. Energy, the average American receives about 360 millirems of radiation.a year.
-Of course, individual exposure to' radiation-varies greatly. For example, people who live at' high altitudes receive additional radiation doses of 100;to' I 200 millirems a year. . They are exposed to more-cosmic: rays. -3 J '
By contrast, the nearest neighbor of a nuclear:pover plant receives-only about two-to-three additional milliress of. radiaition a year from- the' plant's operation. Most radiation experts agree.that it takes a single radiation dose > i of about 25,000 millirems, received all at one time, to produce any measurable - i effect on a human being. . All nuclear power plants in this country follow strict standards set by. i f the Environmental Protection Agencyland enforced by:the Nuclear. Regulatory l 1 1 Commission. These standards require that the public-at large be' exposed to no ; ;- a' more than five millirems a year from the routine operation of a. nuclear power plant. That's 5,000 times lover than the level that is known,to cause 1 measurable harm. 1 To make sure these standards are followed, all liquids and gases discharged from nuclear power plants are monitored around the clock. Additional monitors measure any radiation that may be inside the plant. I L E-17 Rev.-0 e, 3 1/90 r, g
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PwP 2, 807) Rev. 2190 0 - J EMERGENCY PUBLIc INFORMATION ORGANIZATION INSTRUCTIONS ;
. MANUAL: ,
q l PNPP CONTROLLED INSTRUCTION -
.REV. COPY No.
123' , j l TITLE -l Media Inquiries O !
'i PREPARER EFFECTIVE ~
REVIEWERS APPROVERS
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_ . _ _ . . , - . _ . _ . _ _ _.. - . . ._ . _ _ - - _ _ _ ~ _ _ . 4 .). APPENDIE F'- IEDIA INQUIRIES fv I\ .
' TABLE OF CONTENTS..
Section P_ age
- 1. What the Press Hight 4Ask You_in an Energency-' F-1 i{;
A. Casualties; 4 F-1 j B.- Descriptions of the Baergen'cy 2 F. -
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. . C. -- Causes. FM- f D. ~ Property Damage g F < l F-1 ; 3 E. Rescue and' Relief 4 !' ' F. Accompanying Incidents. .F-2-. a i G. Legal Actions F J l H .' Public Protection ' F-2 .) L , I. . ' Health:ConsequencesL F-2 j
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J. Heroes and-Culprits F-2 j- L F-2' I
- K. Vitnesses, Experts, Company VIPS, etc; ,
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l / I;!/ 1.'WRAT TER FRESS MIGBT'ASK YOU IN AN EMIRGENCY ( . Se prepared to respond to questions about the followings: , 1
'A. ~ Casualties-1.? Number killed or injured '
- 2. . Number evacuated' . E i- :3. . Nature of injuries received 1
- 4. Care given toithe injured. .
l !" - 5. : -Vhether or not injured were contaminated-6.- Where injured were treated- - . 17.- Prominence of anyone who was killed, injured,lor escaped- ; 8; Bov escape was1 handicapped:or stopped
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'B. : Descriptions of the Baergency ;
I 1.- .When it happened' ! L '2. Spread of the emergency ~ ai
- = 3. Blasts and explosions ;p
! :4. Levels of. radiation released
- 5. ' Attempts at-escape or rescue
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'6. Duration .
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.7. Soundness of structures,isystems,' equipment- ,
l 8. -Extent of spill L .
- 9. What the~next' steps vill be/(but do not<speculatel)
C.. ? Causes i s
'1. How energency was discovered
, 2. Who sounded alarm and summoned aid-o .- 3. Previous indications of accident- 't
- 4. . Status of plant at time of emergency L -
- 5. Current status-
- 6. Testimony of participants 4"
- 7. Testimony ~of witnesses: .
- 8. Testimony of key responders (e.g... fire, police,-HazMat teams)'
l l- D. Property /Bouipment Damage:
- 1. Estimated:value of loss .
- 2. ' Description - kind of building; equipment, etc. - its proximity to R reactor- 1.
- 3. Importance of the' property,-(e.g. to the continued safe operation or l shutdown of the plant)'.
F 4. Other property. threatened i 5. Previous energencies or past problems with this equipment. I E. Rescue and Relief
- 1. The number of people involved in rescue and relief operations l 2. The number evacuated from site i'
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4. Any prominent persons in the~ relief crev.
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Equipment used
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- 6. -Bov:the emergency was prevented fros spreading i l" '
7.- Bow property was saved '! L b 8. ' Acts of heroism. .} 1 ij . 5
'F. Accompanying Incidents
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- 1. . Number of personnel evacuated. ,
- 2.- Unusual happenings ;
, 3. . Capabilities of'off-site agencies.to respond- ;( G. Legal Actions- 4 9 ' Who will pay forl accident . l.' . . 2. Bow the emergency vill effect ratesF atocks, etc.
- 3. If real estate values vill decrease- .
i o 4.- Bow much insurance is available and from where ' i 5. Who people can contact to fils suits against:the Company t B. Public Protection.
,1. Who decides what'act i ons the public. vill take !
'2. Where these decision makers are located; Li
- 3. - Vnatishelter means-
- 4. What evacuation means,
\ 5. Why livestock are sheltered' . .
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- 6. Bov decision ankers learn of plant: status '
. 7. What agencies have responded'to the emergency
- b 8. What agencies are expected =to respond to the emergency; .p l 9. What methods have been used to educate general public about nuclear" l l
plant energencies- ) i i - I. Health Consequences
- l. Vill there be an: increase of cancer? I Bov'and where are people being decontaminated? 4
- 2. .
3.- What's a rent milliren?. Bow,does'it compare to a chest x-ray? '
- 4. Bov do time, distance,' shielding provide' safety,from radiation?. .j s
i J. Beroes'and Culprits
.Be prepared far media to request interviews. They'll vant names, 1 i.
addresses, phone numbers, etc. Decide-in advance hov<to respond. .{ i- i K. Vitnesses, Experts, Company VIPS, etc. ,f (
'Be prepared for media to request interviews. Be prepared to explain j why/why not Company VIPS are available.
i O L F-2 3 Rev. 0 l' 1/90 , x .
P'f? NC, M7) Sev,'2/90 O Exsaasscy PustIc INeoxuArios ; ORGANIZATION INSTRUCTIONS MANUAL- d PNPP CONTROLLED INSTRUCTION ( REY. Oo COPY No. 123 ) i
-TITLE l Briefing cuidelines.
O< j PREPARER ' EFFECTIVE j __c,x SN __ a REVIEWERS - APPROVERS. q
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I $$ s , a NY~ 2 'h 1- Iv.y 3~s 7 0 ) ___________xu -- --x-~=-L-
g' { ' . e r 2 APPENDIX G - BRIEFING GUIDELINES' ; 1
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.~ ' TABLE OF CONTENTS ,
i- ,1 Section Page' e
- 1. Media" Briefing Do's and Don't's ~ G-11
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- 2. Media Briefing Introductory Script G-2 .
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- 3. Media' Briefing Follow-Through Script . G q
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- j. . . 1. MEDIA BRIEFING D0's and DON'T's 3.
.A.. Update the news media on the current situation:
Give brief plant status. Begin with most current.'and then go back in time. Keep a " BIG" picture view of the situation. o R Remember, media generally are interested-in " people". concerns, not' j ' plumbing 1-Target your description of~the situation to Mrs. Jones' third grade class. Avoid' acronyms and minimize technical' jargon. B. Answer the news media questions: Repeat each question'and rephrase it if.necessary. -Never' repeat. negative words-or accusations. Be brief, but thorough.-
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( If you answer "yes" or "no", foll'ow:vith an explanation, i: If you don't know, say so. Then offer to find the'ansver. Make-sure: follow-up information is'given.in a timely manner,'and to'all; media. , _ Never say."NO COMMENT." l L i Don't get caught in long descriptions of plant. systems.. Direct those ,- l L . questions to the Technical Advisor. Stay with the current Lsituation. j i Remind - the kedia that the' Technical Advisor is available 'between = 1 l -briefings.- 1 Speak the TRUTH. Tell it like it is. l 1 l If question does not deal with current situation, be-polite and inform j the reporter that you want to answer his questions on what is going-on- :
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at the plant right now. But later, you may be able to address those ; questions. . i O q y
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- 2. MEDIA BRIEPING INTRODUCTORY SCRIPT j t$ I This script should be used in its entirety if time permits; however,
~
? NOTE:
it should always be summarized or temporarily put aside if emergepay
=f information to be delivered is of an urgent nature. Q Qritire s ur information.
Initial Remarks by: _ __. ,,,,
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Manager, Petry Nuclear Power Plant Joint Public Information-Center i Good day. My name is _ , and I am.the l (name) . 1 Manager of the Joint Public Information Center for the Perry Nuclear Power Plant. This is an actual emergency event./This is a drill. The purpece of the Joint Public Information Center is to provide you, the media, a single point of contact for official information concerning the emergency. ' i l g-'s Let me first introduce the spokespersons for the involved agencies, then . Ii ve vill discuss how the JPIC--as we call it-- vorku. Then we vill open for j , questions, i t Again, my name is . As JPIC Manager, I am t (name) .t responsible for the operation of the JPIC. Although I work for the Illuminating Company, I will not answer questions about the accident. I can ' answer questic tbout The Illuminating Company, but the company's spokes-person who vil isver emergency-related questions is' . (name) Mr./Mrs./Ms. __ is . (name) (company title) i (Continued) l L
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A For the State of Ohio, , from the Ohio (name) f( ) Emergency Management Agency is here. There are three counties in the 10-mile emergency planning zone. The spokesperson for Ashtabula County is I (name)
- Geauga County is represented by I i (name) ;
and Lake County's spokesperson is . { (name) i For the Nuclear Regulatory: Commission, ve have . (name) The Federal Emergency Management Agency is represented by l (name) (List others as necessary) , Each spokesperson is in touch with his/her respective emergency iO operation facility or center. Ve gather information and put it together + in a statement as quickly as we can in a room located in this building. If , there is a major change in the emergency status, we vill come out here without ' a statement and let you know. Then ve vill go back'and get as much . information for you as ve can. > Now, let me introduce , the JPIC Media Relations (name) , Supervisor. In that capacity Mr./Mrs./Ms. is your (name) point of contact for general information, to get media statements, to arrange for interviews of spokespersons or for any administrative items you need. i (Continued) r e G-3 Rev. 0 1/90
d o j r , I Mr./Mrs./Ms. is assisted by Mr./Mrs./Ms. .
- (Media Assistant name) l !m)- .
U .You all should have been given media kits as you registered: if not, see , Mr./Mrs./Ms . And' finally, is (Media Assistant name) (Technical Advisor name) l our JPIC Technical Advisor. He/she vill be available between briefings to j l answer your technical questions. i In the press kits, you vill find several documents: i
- a description of how the Perry Plant vorks i
- biographies of the spokespersons
- emergency-related information 1
- a glossary of nuclear terms, including acronyms and initials.
For your use during media briefings, ve vill make available the latest i statements. In the lobby, there are desks and telephones for your use. ' Nov, to begin the briefing, (each) spokesperson (or list names) vill give a brief update. Following that, you vill have a chance to ask questions. - [ Read Statements (s)) I Nov ve can answer your questions. Please state your name and
.i affiliation. !
(Questions) At this time, the representatives need to go back and find out any new or updated information. Our Technical Advisor, , is (name) , available to discuss the technical aspects of the plant. The statement is , available from the Media Assistant. The spo'<.espersons vill / vill not be available for one-on-one interviews. Ve expect to hold our next briefing at s or sooner if necessary. !' (time) Thank you. ( G-4 . Rev. 0 1/90 i
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- 3. MEDIA ARIEFING FOLLOV-TEROUGE SCRIPT !
O Good morning / afternoon / evening. l J This is an actual event./This is a drill. I l My name is , JPIC Manager. Ve have an l ( n. ) , 4 update on the emergency 4tt . son. For any new people here, let me introduce i the panel and the agencier. .cepresented: i i
- , The Illuminating Company
- , State of Ohio '
- , Ashtabula County ,
t
- , Geauga County ;
, Lake County :
, Nuclear Regulatory Commission !
3
, Federal Emergency Management Agency '
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, others Mr./Mrs./Ms. _
has a statement to read, t followed by . Then vt vill open for ! (names if applicable) questions. { i : l [ Read Statement (s)] ; t Nov ve can answer your questions. Please state your name and affiliation. ! (Questions) f l l 1 (Continued)
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( G-5
'Rev. O f 1/90
At this time, the representatives need to go back and find out any nev 'O t or updated information. Our Technical Advisor, , is V. (name) available to discuss the technical aspects of the plant. The statement is available from the Media Assistant. The spokespersons vill / vill not be available for one-on-one interviews. Ve expect to hold our next briefing at or sooner if necessary. ' (time) Thank you. O O G-6 Rev. 0 1/90
t l 8 w* w. im ie,. n [ O EMERGENCY PUBLIC INFORMATION < ! ORGANIZATION INSTRUCTIONS .! MANUAL l
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INSTRUCTION REY. PNPPCONTROLLED , 123 i l TITLE t \ l Fact Sheets O ! , t PREPARER EFFECTIVE ) I
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i APPENDII E - FACT SEEETS i b(N , Table of Contents Seetion P, ate [
; I. PERRY NUCLEAR POVER PLANT ,
- 1. Fact Sheet - Description & Milestones H-1
- 2. Perry Power Plant Features of Interest H-2 i
II. RADIATION
"- 3. Biological Effects of Acute, Whole-Body Radiation Exposure (Chart) H-3 4 Guidelines for Radiation Releases in an Emergency H-4.
- 5. Types of Radiation and Exposure to U.S. Public H-5 }
III. EMERGENCY-SPECIFIC INFORMATION
- 6. Sheltering Animals E-7 t
- 7. Nuclear Plant Insurance H-8 l
- 8. The State's Responsibilities During Nuclear Incidents. - H-9 -
4 IV. OTHER INFORMATION
- 9. The History of Nuclear Accidents - H-11 s i
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Subject:
Descrrption and Afdestones AT
- Perry Power Plant .
Uglit } } Description Loestion: Perry, Ohio m Lake County , about 35 Height 70 feet miles nonheast of downtown Cleseland Diameter l Reactor Venel: 20 feet i Weight 805 tors, empty i Ownecahip: 1. The !!!uminating Company-(31%). Operating Pressure 1,025 PSI (pounds per square inch) *
- 2. Toledo Edson -(about 201).
- 3. Ohio Edson -(301) Operating Temp. 540 degrees :
- 4. Pennsylvania Power -(owr 5%) Ihrenheit ,
- 5. Duquesne Light - (over 139) Safety Built in: The reactor truel has steel walls six
'together form Centenor Energy inches thick. It a surrounded by a con- ,
Corp. ($19) crete "bioshield" two feet thick with a , one. inch steel outer mating. The next Capacity 1,205 megawatu bamer o a five foot-thick, steel-remforced concrete dry wil wall, sur. ; Status: Unit I - Began full commeraal opera, rounded by a ILt inch steel containment tion on Nosember 18,1987. Imer. The outermost layer is a steel- , Umt 2 - Construcuon on hold remforced concrete shield budding threc ; approximately 45% complete feet thick. The reactor sits on a 13 foot-thick mncrete basemat. ! To Service: 7 million people in Ohio and Fuel: A pound of nuclear fuel the size of a f,' Western Pennsylvania golf ball has the energy equivalent of 15 I carloads of coal. To make fuel for ruch Plant Size: 1,100 acres a reactor, raw uranium mmed from the i carth is manufactured into small pellen. ,
# Employees: 1,400 These are placed inside 13 foot long fuel tutes. Sixi3 four tubes are joined i into one bundle. Each of Perry) reactors Cooling Towers: 516 feet high s designed to hold 748 such bundles.
Milestones i i l July,1971 CEl decides to build Iwo bouing March 1985 First fuel bundles received.
***"'5' March 18,1986 Limnsed to begin operating with a lhe ,
r October,1974 NRC issues Limited Work Authoriza- percent power restnaion. ; tion. Groundbreaking. March 21,1986 Fuelload begins. May,1977 NRC issues full construction permit. September 1,1986 Nuclear heat up begins, August,1978 Unit I reactor vessel installed
- N h1986 mived approval for full-power license. !
November,1981 Unit I cooling tower topped off. December 19,1986 First elecincity generated July,1982 The Advoory Committee on Reactor June 29,1987 Reached 100 percent reactor power dur. Safeguards (ACRS), an independent panel of engmeenng and soentific ing startup testing program and pro- i experts, remmmends that CEI receive a duwd 1200 megawatu of electratv. - t full power operating license. Oenober 24,1987 Completed warranty run (operating at fuU p wer f r 100 hoursk j'( f November,1984 First evaluated emergency exercise com-pieted - succomfally. November it.1987 Declared fully commercial. , ( o ? B-1 Rev. 0 . 3/90 \ ,
(] FUEL PERRY POWER PLANT FEATURES OF INTEREST l Uranium 3% enriched in U236,46.000 fuel rods, arranged in an 8 x 8 bundle of 64 rods. 748 of these bundles make up the reactor core. Each bundle is spproximately 12 feet high. j Routine Operating Temperature (Steaml 640'F.
. Routine Operating Pressure 1000 PSIO. -l Concrete - 414,736 Cubic Yards (Approximately _ l 120 mues of two4ane road) 767,000 Tons ;
Structural Steel 12.761 Tons (Approx. 6,30 story 100' x 300' Office Buildings) i Electrical Wire 9,600,000 Lin. Pt. (or 1,800 miles) - l Pipe 600,000 Lin. Ft. (or 96 miles) Pumps 400 -i Control Panels 606 'l Timnels 1,3 Miles ] STRUCTURAL NOTES: f f Reactor Vessel 70 Ft. High 20 Ft. Diameter ' 806 Tons Weight (Empty) Cooling Tower 616 Ft. High . 400 Ft. Diameter . 660,000 GPM 1 Million Gal. Water in Basin : 4 Ft. High Wall
- 12 Ft, Intake Pipe 60 Ft. Opening at Bottom / ;
Dock at 70 Ft, l Pumphouse 3 Pumps - l
? h. Pipes !
Containment 148 Ft. High -; Base Mat 136 Ft. Diameter i Reactor Pedestal 26 Ft. High (Concrete with > l' Steel Clad) Dry Well 6 Ft. Thick with 1/4" Steel Clad ! , Steel Containment 11/r Thick Steel l Shield Building 3 Ft. Thick Concrete , Suppression Pool 1 Million Gallon Capacity ' ; O : E-2 Rey, 0 i 3/90 , l-
; 5 4
. Bladogscal efIects of acade. N r.dwoon esposure l f Type of Esposesre Biologecal Effects amarems pose.Le es *wns 1,000,0B0 1,986 Daam wenn 30 days. j j' 4 Half d those eW we de wetun 30 tiays wdheid mehcal treatment Hecowwy. with some ps=menmt sepanmant.d tte 5o { 4s0.00s 450 m 50% g 1 Aade ra4aten sachr==ss, few or no deerbs and segrwhcant We W w 5 250,000 N sbnrtarung. Hadation sackness uncludes wyrstwig. darrtwsa. Inss Q ; j d har, natrsea. harnorrhaging. lever. loss d aspatda and amarat ta makuse f%cowary (sf no cornpEcahons)in about ttwee months y ggg,ggy 100 Ib55'tWe radaten sithness; hette or no Me shortenrig. - i
}
j Posssbie radr* son sschness. headache, derriness, matarse. ; j 50,000 90 riausea, vorwing. darrhaa. decease in t*md prossene, ertabn4y , j ard w&werna. i O j Radaten eMacts de settable enfy by lateratory examewsterr. N i Lsfetissue dose from dacrease in whde t*xid cess. platelets .it tnr.hgrtwend restural bochground 3.000 5 infomshort avadable pnor to erposure. l l redeteoriof 360 eg mimroms per year 10 No effect on normal We spart . lincluding n. don esposure)
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1,000 1 100 cases d cancer per enaion parsons e= posed u N A , m I I* i ! ! . See 10 l6 Fs I !. oent.i I-r.y. m se .es E' ~ wood f
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O* o stoneN $ p,.,g, .ger, oi, N as corn-<iy. the amn.nw d now-sever radenn a m - w ,.,q N 2$ can te mea 9sred tad cannot be related to We effacts cri tha tedymacace th,s ena is inconce.ne. the r. acts a w o p,,,,,pio,,, ,,te 1 _f , ,e, ,e., w 15 ~ k"I'*tatum are assanned to be drectly estifed to tha l**af M plane trovert 2500 voidles m anoont retewed
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GUIDELINES FOR RADIATION RELEASES IN AN RfERGENCY ( (3) A. CRITERIA It Relesses below plant technical limits... ; i
- Whole body dose less than .057 mrem /hr. or j
- Thyroid dose less than .171 area /hr.
- 1. A release of radiation due to a plant energancy has occurred.
- 2. Federal Guidelines limit radiation releases from a nuclear power l plant. l
- 3. This release is less than those limits. l
- 4. This release of radiation poses no danger to the public in the immediate vicinity of the plant.
l B. CRTTERIA II: Releases at, or above plant. technical limits, but less l than the Public Protective Action threshold... ; i
- Vhole body dose greater than .057 mrem /hr., but less J than 1 (one) res prejected total dose, or j
, - Thyroid dose greater than .171 ares /hr., but less than 5 (five) res projected total dose.
- 1. A release of radiation due to a plant emergency has occurred. ;
- 2. The radiation levels exceed plant technical limits, but are less than those levels that warrant public protective actions.
C. CRITERIA III: Releases at, or above the Protective Action Guidelines ; levels...
- Vhole body dose greater than 1 (one) rem projected, ,
or !
- Thyroid dose greater than 5 (five) rem projected.
- 1. A release of radiation due to a plant emergency has occurred.
- 2. This release exceeds the guidelines of the U. S. Environmental :
Protection Agency and the State of Ohio.
- 3. Instructions for all public actions vill come from Lake, Geauga, and Ashtabula County officials.
B-4 Rev. 0 3/90
J TYPES OF RADIATION AND EIPOSURE TO U.S. PUBLIC Alpha Radiation - two protons and tvo neutrons released spontaneously from nuclei of atoms. Alpha radiation is the least penetrating form of radiation and can be stopped by a sheet of paper. Beta Radiation - negatively charged particles released spontaneously from the nuclei of atoms. These particles are identical to electrons. Beta radiation is more penetrating than alpha but can be stopped by small thicknesses ' (1/2 inch) of light metal. Gamma Radiation - electromagnetic radiation released along with most alpha and beta radiation. It is the most penetrating of the three types of radiation. Adequate shielding includes thick concrete, lead or other high density , material. Measuring Radiation I These three types of radiation can cause damage in the form of ionization of {' j molecules inside living tissue. The unit of biological damage is the rem. The letters stand for . roentgen-equivalent-man. The millirem (1/1000 of a rem) is the most conventional unit used for radiation doses. Averase Annual Raposure
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' The average exposure to the U.S. public.from natural sources is 300 millirem , per year, according to the National Council on Radiation Protection. Natural i sources include cosmic bodies, ground and rocks, food and vater sources, building materials and radon. The approximate exposure to the U.S. public from man-made sources is ; 60 millirem per year. Man-made sources include medical x-rays and treatment, venpons fallout, consumer products and nuclear power. i The total average exposure to the U. S. public for natural and man-made sources is 360 millirem per year. Radioactive Material, Radiation, Contamination - Defined Radioactive Material - material that contains unstable atoms that are emitting - radiation. Radiation - energy in the form of particles of electromagnetic vaves released I from unstable atoms. Contamination - radioactive material in an unvanted location. O H-5 , Rev. 0 ' 3/90 l g 9
- Ralf-Life Of A Radioactive Isotope
{ Half-life is the amount of time it takes for a radioactive substance to decay , to half of its original activity.. l
- the half-life is different for every type of material ;
- half-lives vary from fractions of seconds to many years
- after 7 half-lives more than 99% of the radioactivity has decayed avay Radiation Dosages - Whole Body & Thyroid i Usually, two figures are given when assessing the impact of radiation exposure -- whole body and thyroid. The whole body count is the measurement ,
taken when the entire body rather than an isolated part is irradiated. A , thyroid check is done to measure the amount of radioactive iodine inhaled into ; the body. The thyroid roughly resembles a butterfly and is located in the base of the neck. Normally the center of the thyroid is about 1 cm above the clavicle. [ The thyroid secretes the hormone thyroxin, which regulates body growth and I metabolism. Iodine is a necessary substance for this process to take place.- - A normally functioning thyroid collects only as much iodine as it needs -- any excess iodine is thrown off by the body. Approximately 45 relatively volatile radionuclides, including five prominent iodine isotopes, may be released in the form of gases or particulates should a t serious accident occur at a nuclear power plant. Because of the thyroid's affinity for iodine, radiation dose assessment to the' thyroid becomes particularly important. The radioactive iodine is collected by the thyroid much as it would collect any type of iodine. In fact, ' radioactive iodine is often used to diagnose and treat certain thyroid , l disorders. But the unplanned ingestion of' uncontrolled amounts of radioactive l iodine can damage an unprotected thyroid. l By monitoring all radiation release and identifying iodine isotopes,.the I radiation dose to the thyroid can be calculated. Assessment teams can use the ; information, combined with other readings, in their recommendations for protective actions. Depending upon the level of projected exposure, these protective actions could include taking shelter, evacuation, or, in the case of emergency workers who may be exposed to higher' levels of radiation for longer periods, ingestion of potassium iodide (chemical symbol KI) tablets so ; that the body discards the radioactive iodine as excess. O . ; H-6 l Rev. O ; 3/90 1
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SEELTERING ANIMALS
~V.
The purpose of sheltering animals and placing them on stored feed and water is to protect against the long-term effects of contamination in the food chain. If an animal eats contaminated food or vater, it could eventually contaminate , the milk and food obtained from these animals and be passed on to humans through consumption of the milk, meat, or eggs produced. Certain animals should be given priority for safe shelter, food and water because they are more important in the food chain than others. Special : attention is given to dairy animals and other milk-producing animals because ; contamination can be found in milk samples shortly af ter the animals ingest - contaminated food or vater. Also, there is a relatively short period of time between when cows or goats are milked and their milk is sold to the public. ! The following priorities should be followed when protecting animals: ,
- most important - dairy cattle and other milk-producing animals f
- egg-producing fowl
- breeding stock
- other livestock and poultry Agencies involved in providing assistance are the Ohio Department of g~ Agriculture, County Extension Agencies, and the Ohio Department of Health. ;
4
.P_e t s ;3 ,
To shelter means to go indoors and remain inside. Pets should be brought indoors, as well. Fet ovners are advised to provide animals with ample food and vater, in the event that they may be required to evacuate. , i s LO H-7 , l_ Rev. 0 L 3/90
NUC12AR PI&ff INSLRANCg O A. , Price-Anderson Act , The development of commercial nuclear energy began in 1954 when Congress passed the Atomic Enorgy Act. In 1957, an amendment, the Price-Anderson Act,:vas passed to ensure adequate protection of the publfe in the event ~' of a nuclsar accident. This amendment requires nuclear plant licensees to procure and maintain insurance to pay the public for personal and property damages if a nuclear accident abould occur. , The Price-Anderson Act requires and ensures:
!
- Nuclear power plant licensees are insured up to two-hundred million dollars ($200,000,000.00)
- All commercial nuclear power plants currently licensed to !
operate could be assessed up to sixty-three million dollars (S63,000,000.00) each to pay claime.In excess of $200,000,000. t B. American Nuclear Insurer (ANI) The Perry Nuclear Power Plant (PNPP) is covered under the ANI pool. The .
-ANI is a voluntary underwriting association that issues policies, 1 collects premiums, conducts loss control and engineering inspections, and i adjusts and pays the claims of its policy holders. ;
O C. Insurance Coverage In the event of a nuclear accident at the plant, the ANI will provide- ; prompt emergency funding to.affected members'of the public. i Assistance offices, conveniently located for the public, vill be ' established in the event of a serious tecident at the nuclear'pover i plant. The locations of these offices will be coordinated through local i and state governmental officials. The ANI has a pool of claims' adjusters + on standby who vould staff the cssistance offices on short-notice. i Applicants are required to fill out simple forms giving:their name, i~ address, and names of additional persons-to be assisted. ANI representatives vill begin to distribute emergency funds within-hours, These funds vill cover immediate expenses brought about by a nuclear i incidant due to evacuation and relocation activities including: the cost-L of temporary lodging,. transportation .and food and other emergency i expenses. The payment of these claims for emergency assistance do not , depend on proof of negligence on'the part of the utility or other 5 I organization. Payments are based on an expense incurred or an expense l- about to be incurred by a member of the public located near;the nuclear power plant. (: s LO j-H-8
.Rev. 0 't 3/90 l
l TEE STATE'S RESPONSIBILITIES DURING NUCLEAR INCIDENTS The Ohio Emergency Management Agency (OEMA).is created within the Adjutant General's Department of Ohio by the Ohio Revised Code (Chapter 5915). The Agency is responsible for coordinating local, stato and federal efforts in any ) emergency situation throughout the State. Among OEMA's duties is to ensure public health and safety during an incident at one of the federally licensed nuclear power plants in Ohio. This is accomplished in accordance with the i State's Emergency Plan for nuclear accidents. If there is a severe enough' ! effect on the area, a federal disaster declaration can be requested. l I A. Responsibilities ; The state of Ohio recommends protective actions based on the I monitoring team reports and the situation within the power plant. A State of Emergency can be declared by the governor, which permits i activation of the Ohio National Guard and enables State agencies to + provide assistance to local governments. The declaration is a l precautionary measure and is necessary for a formal request of ; assistance to be made to the federal government should conditions ) become more serious. 1 B. Resources i The State, through the varied resources vithin its departments, ; provides: ; O 1. Emergency communications for the. public and radiological and l assessment teams who work in the affected areas ]
- 2. 2mergency traffic control measures l
- 3. Assistance in evacuations !
- 4. Medical supplies 1
- 5. Health services 1 I
- 6. A mobile lab is set up by the State of Ohio just outside the 10-mile Emergency Planning Zone (EPZ) to provide quick analysis of environmental samples l 1
l l C. Involved #4encies and Their Responsibilities l
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- 1. Ohio Emergency Management Agency (OEMA) - The OEMA sends representatives to the plant's Emergency Operations Facility 1 (EOF); coordinates the State's response efforti supports Lake County in monitoring radiation levels throughout the EPZ Hazard assessment; rissists in recommendations of protective response to the Goverr.or's Office and the Ashtabula, Geauga, and Lake County Commissioners; and provides assistance to the County through a Resident Radiological Analyst.
O H-9
- Rev. 0 3/90 I .+ . -
- 2. Governor's'0ffice - The Governor is r'esponsible'for declaring a State of Emergency, recommending protective actions to County l' Commissioners, and requesting federal assistance.
- 3. Ohio De>artment of Health (ODB) - The ODH sends a representative to the .t0F, recommends protective actions to the Governor's
! Of fice and County Commissioners, performs latso atory sample analysis, assesses radiological consequences ,f.the emergency, provides advisories on milk consumption, ensuces emergency worker i exposures do not exceed federal guidelines, ani renamesids use of-potassium iodide (chemical symbol KI) .by emergency workers and l institutionalised personnel.
- 4. Ohio State Highway Patrol'(OSHP) - The 0$5P sends a representative to the County 500, supports County Sheriff's offices, directs evacuating traffic at designated locations,-
staffs roadblocks and' checkpoints at designated access control' locations, supports security patrols of evacuation areas, and controls radiological exposure of patrolmen.
$. Ohio Environmental Protection Agency (OEPA)'- The OEPA sends a representative to the County EOC, provides environmental sampling, and provides advisories on water consumption..
- 6. Ohio Department of Agriculture (ODA) - The ODA is responsible for controlling contaminated crops and foodstuffs.
- 7. Ohio Department of Natural Resources (ODNR) - The ODNR provides Os support notification and closing of state recreational areas within the affected area.
- 8. Ohio Department of Transportation (ODOT) - The ODOT determines and designates available and< prohibited routes of travel in the affected areal designates priority of arterial access and utilisation.for emergency personnel,' equipment, and supplies in cooperation with OSHP provides air' transportation and aerial radiological monitoring _through the Division of Aviation; removes road impediments; and assists the Ohio National Guard on notification of 1.ake Erie boaters in the affected area.
- 9. Ohio National Guard (ONG) - The ONG sends representatives-to the County E00's, supports sca fing of access control points, supports security patrols of evacuation areas, controls radiological exposure of National Guard personnel, and notifies Lake Erie boaters in the affected area.
}f' H-10 Rev. O l 3/90
TEE HISTORY OF NUCLEAR ACCIDENTS O Nuclear accidents occasionally occur, making people concerned about the safety ' of nuclear power plants. The most vell-known nuclear power plant accidents ' occurred at Three Mile Island and Chernobyl. Both of these accidents involved the release of radioactive material and initiated radiological emergency ; management efforts. Not every accident at such plants results in public radiation exposure. Even serious accidents could occur without public exposure. Examples of some nuclear accidents which have occurred at nuclear ; power plants and other nuclear facilities includet e Vindscale, England (October 7, 1957): A fire at this plutonium production plant released significant amounts of radioactive material. , Radioactive iodine contaminated nearby grating land. .Two-million liters : of milk vere kept from the market. Although Imrge amounts of radioactive material were released, no cases of acute radiation sickness occurred. o SL-1, Idaho (January 3, 1961). Three workers vere killed by an event at , this small military test reactor. A control rod was ejected from the core while being manually moved by one of the workers. All three deaths were due to causes other than radiation. ; e Enrico Fermi, Michigan (October 5, 1966): A partial meltdown of this reactor was caused when a component broke loose and blocked the flow of ; coolant. This serious accident did not result in any release of t radioactive material, e Browns Ferry, Alabama (March 22, 1975): A' fire under this commercial power plant's control room was caused by use of a candle flame to check i for air leaks. The fire burned the electrical cables used by plant j operators to control plant emergency cooling equipment. This serious accident did not result in any release of radioactive material. i The vorst accident at a U.S. commercial power reactor occurred.on March 28, 1979 at Three Mile Island (TMI) Nuclear Station in Pennsylvania. As , a result of equipment failures and human operation errors, the water level in the reactor core decreased to the point that the fuel was no longer submerged in water. Vithout the cooling normally provided by this water,.the cladding 3 and some of the fuel pellets melted. Large quantities of radioactive l materials were released into the containment building. The containment ! building performed as it was designed. The radioactive releases to the atmosphere that occurred during the TMI accident vere very small and resulted primarily from leaks in systems that were required to operate during the course of the accident. These systems carried water that contained very large amounts of fission products outside the containment and some leaking could not be prevented. . 1
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U l B-11 Rev. 0 . 3/90
l
-I Vith all of the care and precautions involved in the defense-in-oepth design
( of a nuclear plant, hov could the TMI accident happen? At TMI,.the defense-in-depth safety systems operated correctly but vere shut t'ovt. by ' qualified operators who misinterpreted the chain of events. The operators consciously turned off emergency cooling systems because'they thought j additional vater vould rupture the cooling system. The operators vere ! convinced a valve was closed because a control panel light showed the valve-had been given a signal to close. Although there were other-indications that the valve was actually open, the operators continued to act to protect the , system from additional vater. After TMI, the nuclear power plants have expanded their operator training , programs. Plants have also modified their control room indicators, and have i modified some plant equipment to prevent other accidents from occurring. 1 Another serious commercial power reactor accident occurred at the Chernobyl i nuclear power plant in the Soviet 1;nion. At Chernobyl, on April 26,1986, a . nuclear power plant accident released large amounts of radioactive fission ' products to the environment. The Chernobyl accident was caused by a' combination of errors, deliberate failure to follow procedure and a poor , design.. The design of the Chernobyl reactor resulted in a very rapid increase , in power after the water used to cool the core was lost. As a result, the pressure increased to the point that the reactor was blown apart. Such an accident is impossible at a U.S. commercial nucleat power plant. In U.S. , nuclear plants, such a loss of water would have shut down the reactor. ' Thirty-one people, all of whom were emergency response oorsonnel, died as a ( i result of the accident. Two workers were killed by an explosion. Twenty-nine ! vere killed by acute effects of radiation exposure,, and 203 vere hospitalized ' L vith radiation sickness. More than 36 hours elapsed after the accident before > l- the 135,000 people living within a 20-mile (32 km) radius of the plant were told to evacuate. Although a ve.ry large amount of fission-products was released, no one outside the Chernobyl site boundary is reported to have suffered any symptoms of direct radiation sickness. The relatively low radiation doses offsite vere ' , the result of the fission products being carried high up into the atmosphere ' by the explosion and resulting fire. I i B-12 , Rev. 0-3/90* j t
E FOR ACTIVATION OF THE JOIRT PUBLIC RESPONDING 14C (NON-SBCURITT) PERSONNEL LLED INFORMATION) tandard Operatilig Procedure for Activation stor (JPIC) for Responding LCC
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O STANDARD OPERATING PROCEDURE FOR ACTIVATION OF TER JOINT PUBLIC INFORMATION CENTER (JFIC) POR RESPONDING 100 (NON-8BCURITT) PER80lG88L (CONTROLLED INFORMATION) Insert this page in place of the Standard Operating Procedure for Activation of the Joint Public Information Center (JPIC) for Responding LCC O (Non-Security) Personnel.
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