ML20214J457

Submits FEMA Internal Guidance of Potential Applicability to Plant Plan & Exercise Proceedings.Certificate of Svc Encl

ML20214J457
Person / Time
Site:	Shoreham File:Long Island Lighting Company icon.png
Issue date:	11/21/1986
From:	Cumming W Federal Emergency Management Agency
To:
References
CON-#486-1695 OL-3, OL-5, NUDOCS 8612010318
Download: ML20214J457 (92)

Text

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UNITED STATES OF AMERICA NUCLEAR REGULATORY CCMMISSION

'86 N0'l 28 P6 :00 BEFORE THE ATOMIC SAFETY AND LICENSING BOARD NCS.. '

In the Matter of ) Docket No.' 50-322-OL-3 (Emergency Planning) , '

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LONG ISLAND LIGHTING COMPANY ) Docket No. 50-322-OL-5

) (EP Exercise) . #.

(Shoreham Nuclear Power Station, )

Unit 1) )

FEMA INTERNAL GUIDANCE OF POTENTIAL APPLICA8tLITY TO SHOREHAM PLAN AND EXERCISE PROCEEDINGS FEMA Counsel after reviewing filed documentation in the OL-3 and OL-5 proceedings captioned above believes FEMA internal guidance documents publically available but not in general pubile distribution may have some applicability to these proceedings. Accordingly, FEMA counsel hereby serves copies en all parties to those proceedings.

Respectfully submitted. -

!?% W William R. Cumming Counsel for FEMA v'

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8612010318 861121 PDR ADOCK 05000322 Q PDRu L

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OPimATIVE GUIDANCE MDCMNEA t

FEDERAL StERGENCY MANAGAGEMENT AGENCY s

AUGUST 12, 1986 4

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Federal Emergency Management Agency

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' ~ i N. OPERATIVE GUIDANCE MEMCRANDA August 6, 1986 s-(] .

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4 4/1/80 Radio Transmission Frequencies and Coverage 5 4/1/80 4-..-.its Among Goverraental Agencies and (Revised- Private Parties 10/19/83) 8 4/2/80 Regional kNisory Comittee Coordination with (Revised- Utilities 10/19/83) .

16 8/7/80 Standard Regional Reviewing and Reporting Procedures I for State and Iocal Radiological energency Response Plans 17 ; 1 1/8/81 Joint Exercise Prucedures 18 5/21/81 FEMA Action to Qualify Alert and Notification Systems (Revised Against MJREG-0654/ FEMA-REP-1, Rev. I 10/19/83) .

20 (10/19/83) Foreign Ianguage Translation of Public Education s

Brochures and Safety Messages s s 21 2/29/84 Acceptance Criteria for Evacuation Plans

. 22 10/19/83 Recordkeeping Requirements for Public Meetings 24 4/5/84 Radiological Dnergency Preparedness for Handicapped Persons EX-1 7/15/85 Remedial Exercises EX-2 7/15/85 SLtff Support in Evaluating REP Exercises PR-1 10/4/85 Policy on NUREG-0654/ FEMA-REP-1 and 44 CFR 350 Periodic Requirements IT-1 10 /2/8 5 A Guide to Doctanents Related to the REP Program PI-l 10/2/85 FEMA Action to Pilot Test @idance on Public Information Materials and Provide Technical

' Assistance On its he FR-1 12/3/85 Federal Response Center

FEDERAL EMERGENCY MANAGEMENT AGENCY Washington. D.C. 20472 1 M lE MEMORANDUM FOR: REGIONAL. DIRECTORS FROM: John W. McConneT sistant Associate Director forPopulation( eparedness

SUBJECT:

Guidance Memorandum Series Starting with the attached gro.up of topical matters, we will be sending you a seri.es. of numbered memoranda covering a variety of issues of mutual interest, Some will simply describe factual situations, some may request advice 3nd cooperat.icn, and some may suggest a means of resolving matters of interpretation.

We view all of these as important to our continuing coordination with NRC on the evolving Report to the President and matters of continuing improvement in preparedness around nuclear facilities. We hope you will view them as helpful instruments through which we can work together.

I will look forward to hearing from you regarding the content of these memorandums, especially with respect to those requesting interpretive feedback from your offices. Please feel free to suggest items and infonnation which you believe should go out in subsequent memorandums.

Attachments l G.M. Nos . 4,-&,@ cci Mr. Macy General Camm Mr. Jett P&P Staff Directors REP Staff RC (DKwiatkowski)

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V.G FEDEF.Ai. EME!:.GENCY MAEGE.i,ii.F Gih .

jw Wasnington. D.C. 20C ,

April 1, 1980 I

Guidanca Memorandum M Aadiological F.sergenF/ Preparedness Division RADIO TRANSMISSION FREQUENCIES AND COVERAGE A number of utilities have comented to MRC concerning the availability of frequencies for both emergency response actions or for preparatory data co1Tection which may be handled by mienwave transmission of dig-itized data.

- We ask the Regions and the RACs to look into this mattar and develop a position regarding the radio frequency assignment problem.

If the Regions identify a generic problem, we will surface it to the Federal cosaunications Cassiission (FCC). FeanwMle, for the report to the president, we suggest that you be in a position to advise on your regional situation ahead of its becoming a crisis issue.

Similarly, it, af*.ar consultation, utilities or State and local gove-n-ments, can identify dead spots or lack of coverage in the 10- and 50-sile emergency planning zones which are not covered by the Emergency Broadcast System, they should so advise FEMA Headquarters which will take steps with the FCC to secure tMs coverage in the earliest feasible time. This say include provisions for back-ups to dawn-to-dusk com-mercial broadcast stations. '

We do not know if this is a real problem, but if it is, early action by

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FEMA in assuring coverage is vital.

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Washington, D.C. 2002 c .-

l- OCTIgse MgJcRANDUM FUE: A1'I'hgional Directors 7Em },$ I,1.l hv[eb hiin l g Deputy Associate Director State and Iscal Prograss and Supper *.

l EmJECT: Radiological Emergency Preparedness (REP) Chsidasse

! Mossrendum Seriea Documenta l

The attached Guidance Memorandus (CH) Series deements are the first .

to result from est efforts to revitalise this taportant forum for REP inforustion. The suggestions you ande in responding to ary Harcle 9, 1983, memorandum en reinatituting the Series have resulted in revisi_ons to some esisting m's and the developeant of new m's. I as pleased to g.f ,

transmit the following for your present see. ,

W 5, Revision 1 Agreements Among Goverwestal Agencies anc Private Parties Gi S. Revision 1 Regional Advisory Coumittee Coordination w&th Otilities on 18, Ravision 1 FEMA Action to qualify Alert and Wecification Systems Against NURECH)654/FD:A-RIP-1, Ravision 1 Gr. 20 Foreign language Translation of Public Education Brochures and Safety Massages GN 22 Recordkeeping for Public Meettags at tne smestion of a imamber of Regions, revised and new GM's will follow a standardized forest as evident in the attached documents. This ersetes an identity for the series and is intended to aske the information contained

. la seen more accessible. .

By this memorandias, eisisting'm 's 1, 2, 3, 6, 7, 9, 10, 11, 12, 13, 14, and l 15 are aaneelled. GM's 5 and 6 are superceded by the attached. Werk on

.. , revisions to Ct!'s 4,16 and 17 and new m's contianses. Your afferta in thia andeavor are appreciated.

Attaenment s As Stated CC f

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Federal Emergency Management Agency b~ 4 Washingt.on, D.C. 20472

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Guidance Memorandum 5 Revision 1 Technological 3asards AGREEMENTS AMONG GOVE2NMENTAL AGENC 15 AND F11VA!Z FAATIIS Purpose This guidance memorandum suggests cat'alog1=g written agreements referrt=g to the concept of operations developed between Federal, State, and local agencies a=d other support organizations having an emergency response role within the Iserge:cy -

Planning Zone.

. laektround .

NUREG-0654/yEMA-RZP-1, Rev. 1, evaluation criteria A3, calls for the prese=tation of agreements in each plan. Such agreements or commitments could be volumi=ous and overburden the plan with paper.

Guidance The detailed agreements required by A3 any be incorporated into the plan by referene and cataloged by title, type of agreement, and government level, including sig .atori and effective dates. All parties ~would serely sign-off on a cover sheet certifyi=g the validity of the asteriala referenced. The actual agreement must then be filed in the Region and be available for inspection. In short, the detailed agreements could be listed and treated it. the same ann =ar as procedures. This is a method similar to that'used previously by the Regional Assistance Committees in des 11=g with supporting asterials.

Alternatively, State and local plans any include all agreenests in a suitable appendiz.

Regardless of how the agreenests are cataloged and referenced, their curren,c status must be periodically verified by the yederal gaergency Management Agency.

The Regions should have a tickler file on all agreements and ask for new ones, or updated signatories if they espire or-the authorities of signatories are foreclosed by reorganisations or statutory limitations. These statutory limitatioca should be available as references in the legal basis element A2b.

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Federal Emergency Management Agency Washington, D.C. 20472 r 3

l. OCT I g am 2 10AANDUM 748: A1'1'1egions1 Directora yEIM2 },*1, (LI bb hiin Desuty Associate Director 3E8D State and incal Prograne and Support EfaJECTs Radiological Eastgency Preparedness (RZP) Quidanes Memorandum Series Documents The ' attached Guidance Memorandum (Gi) Series docuents are the first to result freer rer efforts to revitalise this taportant forum for RIP information. The suggestions you ande in responding to my Marcli 9 1983, memorandum en reinstituting the Series have resulted in revisions to some esisting Ot's and the development of new Ol's. I as pleased to transait the following for your present sae.

91 5, Revisio.' 1 Agreements Anong Governmental Agencias and i Private Parties l

GM 8,, Revision 1 Regiensi Advisety Committse Geerdination unth Utilities .

Gt! 18. Revision 1 FEMA Action to qualify Alert and Wetification.

t Systems Against NUREC4654/FD'A-REP-1, Ravision 1 i

i CM 20 Foreign Language Translatten of Public Education Stochures and Esfety Massages l

Git 22 Recordkeeping for Public ketings at tne suggestion of a tammber of Regions, revised and new Qt # s will follow a standardised forust as evident in the attached documents. This crestes an identity for the series and is intended to aske the taformation contained in eacn aste acesssible.

{ Dy this memorandum, existing GM's 1, 2, 3, 6, 7, 9, 10, 11, 12, 13, 14 and i

15 are cancelled. GM's 5 and 6 are emperceded by the attached. Work on revisions to G:'s 4,16 and 17 and new GM's contf aues. Your efforts in th14 l

andesver are appreciated.

l l Attaenments As Stated CC

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l Federal Emergency Management Agency Washington, D.C. 20472 October 19, 1983 Guidance Memorandus 3, levision 1 Technological Essards REGIONAL ADVISORY Colet1TTEE COORDINATION WITN UTILTIIES Purpose This Guidance Memorandum outlines how planning and preparedness activities should be coordinated between Regional Advisory Committees (RAC) and

. utilities.

Background

Although the guidance contained in NUREG-0634/ FEMA-REP-1, Rev.1, applies to one or more specific organisations, the intention throughout is to ensure that all parties recognize and understand each other's capabilities, responsibilities, and obligations. Thus, it is vital that all efforts he pursued in recognition of the authorities and procedures established by 44 CFR 350 and the Federal Emergency Management Againcy (FEMA)/ Nuclear Regulatory Commission (NRC) Memorandua of Understanding.

Guidance Estreme care must be taken when dealing directly with a utility to resolve a problem of any nature. The authority and responsibility for directi=g the safety aspects of the licensees are under the purview of the NRC. It is both advisable and appropriate to work through NRC in order to resolve any problems that might arise with licensees.

Radiological emergency preparedness post"-exercise draft evaluation / critique reports abo'ald not be furnished to the utility involved. This restriction applies to any co-f cation, whether formal or informal, which involves inforastion under consideration for submittal to the Associate Director for review and determination of exercise adequacy. It is essential to adopt this practice in order to avoid even the appearance of a conflict of interest.

It also should preclude misunderstandings uhich asy arise among exercise participants or with the public and media.

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FEDERAL EMERGENCY MANAGEMENT AGENCY Washington. D.C. 20472 ALG 7y

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.EMCRANCOM

• FCR: Regional Directors FRCM: John L McConnell signedj a Assistant Associate

• Director for Population Preparedness SUa7E.T: Guidance Memorandum i 16 - Standard Regional Reviewing and Reporting Procedures Enclosed is a procedure for regional review and evaluaticn of State and local radiological emergency preparedness plans and reporting the results to FEMA Headquarters and for keeping the related records.

1he Federal Emergency Management Agency will be expected to make a detailed statement for the record in NRC proceedings. Because scme of these pro-ceedings may be contested, cur review system nust be able to support any FDR statements made to the NRC.

l These procedures were reviewed with the Regional Assistance Ccmnittee l

Chairmen on July 25, 1980.

Attachments:

1. Guidance Memorandum #16

2. Sartple Federal Register Notice l

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August 7, 1980 I

Guidanca Memorandum 16 '

Radiolog2 cal Emergency Precareeness Division STANDARD REGIONAL REVIEWING AND REPORTING PROCEDURES f or 5 tate ano Local Raololocical Emergency Response Plans

1. Backcround nevisto Nuclear Regulatory , Commission rules for radiological emergency planning (10 CFR 50.33, 10 CFR 50.47, and 10 CFR 50.54) require that in order to continue operat' ions or to rVesive an operating license, licensees and applicants must submit their emergency plans- to the NRC. Independently, if the State and local governments have previously provided their plans to the NRC for inclusion,in'the facility docket the licensee and applicants need only provide the appropriate reference. The NRC will make a finding as to whether the onsite and of fsite emergency preparedness provides reasonable assurance that adequate protective measures can and' will be taken in the event of a radiological emergency.

NRC will base its determinat' ion of overall emergency preparedness capabili- l ties in part on FEMA findings and TEMA evaluation of offsite preparedness i l

capabilities. These findings and evaluations will be based upon a compari-son of the plans to the objectives and criteria contained in 'the interim guidance documcnt, " Criteria for Preparation and Evaluation of Radiological r.mergency sesponse Plans and Preparedness in Support of Nuclear Power Plants",

NUREG-0654/ FEMA-REP-1. NRC will issue a Safety Evaluation Report (SER) which will contain statements from FEMA's findings and evaluation.

The FEMA evaluation of offsite planning is described in the FEMA proposed rule 44 CFR 350. This proposed rule assigns responsibility to the FEMA Regions for making findings and determinations on the adequacy of State and local radiologleal emergency plans and their preparedness capabilities.

Regions will submit their findings to FEMA headquarters which will make the final determination of adequacy and approve the plan when all criteria are siet. FEMA headquarters will then transmit this approval to the State governor sui to the NRC.

2. Purpose ,

This memorandum establishes a procedure for FEMA regions to review State /

local plans, to maintain a fils on the status of the plans, and to report the regional findings of them to FEMA Headquarters.

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3. Precedures Af ter a State has formally submitted its plans and requested a FEMA review the Regional Director will, within 30 days of receipt of the State recuest, publish a notice in the Federal Register acknowledging its receipt (see The -

proposed 44 CFR 350.8). A sample Federal Register Notice is attached.

Regional Director will also assign a FEMA docket file number to eacn site file. This same docket file number will be included in the Federal Register notice conestning the site. There are five elements in the file numoer; 1:

FEMA; 2) Radiological Emergency Precaredness (RE2); 3) Region numoer '. arac;c):

4) State (two-letter accreviation) 5) Site numoer, assigned enconoicgically for multi-site States as plans are received. Therefore, for the ex amcles snowi in the Georgia case the cocket numbers are FEMA-REP-4-GA-1 for the first site and FEMA-REP 4-GA-2 for the second site.

Each Regional Director will prepare and maintain a complete site s ecific file of the Regional findings based upon the review and evaluation. The file will present current status of the plans and will be updated as new information is received from such sources as: observation and evaluation of drills and exerfises; remedial actions; training activities; revisions and corrected deficienc.igs of the plans; comments from the public; and other pertinent sources. The ' file will also include changes or corrections which are made af ter the initial FEMA evaluation and approval. Included will be such things as public alerting and notification systems (which are not required until Jury 1981) and public information and educai. ion programs. The file will be a matter of public record and will be the principal source document for the Regional Director's evaluation and for any FEMA participation in related NRC proceedings.

The Regional file will include a synopsis of the findings of the Regional Assistance Committee and the FEMA Regional staff on the adecuacy of the State and local government's plans, procedures and level of preparedness.

This synopsis will track NtJREG-0654/TEMA-REP-1 to cover offsite objectives

" A" and "C" through "P" and each element within each ebjective. It will include a positive statement for each criteria element that is found to be satisfactory, stating by section and page number where the plan contains or I covers the criteria element. In addition, it will reflect unsatisfactory elements with appropriate explanations and references to corrective actions l

or reasons why corrective actions are not being taken. These statements on l unsatisfactory elements will also indicate by section and page number if the element is covered in the plan. Entries in the synopsis will be compatible ,

with those entered in the FEMA MIS system, and the synopsis will be maintained so that it can be reproduced and sent forward on 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> notics.

After the Regional Assistance Commit (ee and the FEMA Regional staff have l completed their review, including the evaluation of the supporting exercise

! and public meeting required in proposed ' 44 CFR Part 350, the FEMA Regional Directoi will issue a report to FEMA headquarters on a site specific basis for the State and local government plans, procedures and preparedness capabili-ties. This report will consist of a narrative evaluation of the plans against 2 l 1

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enen of the 15 major offsite oefectives ( A and C inreu;n P) of WREC-055e/

FEMA-at?-1.

It will also e=ntain 'an evaluation or tne presareeness, ane should include comments on the procedures," training, resources, staffinq levels, qual:fications and equipment availability to support the general evaluation of each objective.

The recort will also e=ntain a sunmary of the overall findings and ceter-minations by the Regional Director. This sunmary snould show that State anc

)' loczi plans, procecures, and pre =areeness have been ==meletad anc are acecua:

to protect puolic healtn and safety in the event of a riciclogi:21 emergency.

The sunmary snould camenstrate conclusive =orking 'co-lecge ac :ne .teg:.:nal level of the preparedness status of State and Icesi governments for : a:

spect.fic sita. It should reference a scecific cate of the sucporting cocumen-tation for the findings and detarminations made. The format of the summary will be the same as that used by the NRC in its Safety Evaluation Re ::ts (SERs), a sample of which is attached.

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SAMPLE FEMA-REP-4-CA-1; FEMA-ACP-4-CA-2 FEDERAL EMERCENCY MANAGEMENT AGENCY Dockst:

Georgia Radiological C:nergency Plan AGE KY: Federal Emergency Management Agency (

ACTION: Notics of Reesist of Plan

SUMMARY

For continued operation of nuclear power plants, the Nuclear Regula-tory Commission requires approved licenses and State and local goverrinents' radiological emergency response plans. Since FEMA has a responsibility for i rev2 ewing the State and local gewernment plans, the State of GeorgiaThese has submitted its radiological emergency plans to the FEMA Regional office. l plans support nuclear power plants which impact on Georgia, and include those l of local governments near the Georgia Power Company's Edwin I. J!stcM Nuclear i Plant located in Appling County, and the AlabamoPower Company's Josepn M.  :

Farley Nuclear Plant located in Houston County, AlaBh a.

'h .l June 9, 1980 )

DATE Plans Received:

FOR FURTIER T I. ORMATION CONTACT: Mr. Frank Newton, Regional Director, TEMA ,

P.egion IV,1375.Peachtree Street NW, Atlanta, Georgia 30309, ( ADA) 881-2a00.

WTICE: In support of the Federal requirement for emergency response plar.

FEMA has proposed a Rule describing its procedures for review and approval of Stata and local government's radiological emergency response plans. Pursuant to this proposed FEMA Rule (44,,CFR Part 350.8), " Review and Approval of State Radiological Emergency Plans and Preparedness," 45 FR 42341, the State Radio-logical Emergency Plan for.the State of Georgia was received by the Federal Emergency Management Agency Region IV Office.

Included are plans for local ' governments' which are wholly or partially within the plume exposure p.athway emergency planning zones of the nuclear plants.

For the Hatch Plant, plans c e included for Saxley, Appling, Tocenbs, Jeff Davis, and Tattnall Counties. For the Farley Plant, plana are included for Blakely and Early Counties.

Copies of the Plan are available for review at the FEMA Region IV Office, or they will be made available upon request in accordance with the fee schecule for FEMA Freedom of Information Act requests, as set out in subpart C of AA CFR Part 5. There are 604 pages in the document; reproduction fees are S.10 a page payable with the request for copy.

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Comments on the Plan may be submitted in writing to Mr. Frank Newton, Regional Director, at the above address within thirty days of this Federal Register notice.

) FEMA proposed Rule 44 CTR 350.10 also calls for a public meeting prier to a: proval of the pl ans. Details of this meecing .t11 be announcee :.n the (name of newscacer with the largest circulation in the area of t5e 9uclear facility ) at least two weexs prior to the seneculec meeting.

• ccal rac:,c anc television stations will be recuested to announce the meeting.

SAMPLE .

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= =7A8 :M TOR: Dar.=As Kwiatkowski Director Regional Coordination rs=t John E. Dickey, Director Radic1cgical Emery ney Preparedness Divisien y

~4 THRU: John it . McConnell V[ ..

Assistant Associate Director for Population Preparedness ,

SU3 JECT: Joint Emereise Procedures - REP Guidance Memorandum 9 17 Please arrange to have the attached guidance memorandum published in the Director's Memorandum as soon as practicable. The following text should accespany the guidance memorandum. .

Za coordination with NRC, the attached joint exercise procedures have boasa developed. The objective is to establish more uniforiaity in the Radiologic Emergency Preparedness exercises under the proposed TIMA male 44 CFR 350.

Since the FE4A " Rule" speaks to off-site activity, the exercise procedurec emphasize that aspect. However, in recognition of the parallel involvement l

et the NRC, their activity is shown in direct relation to FEMA's.

I I We hava also aiscussed with tae NRC our desire for completion of all plans l

and exercises by April 1, 1981. This is apparently causing a problers with some licensees 'who will not be ready to exercise effectively until after i

this date. Therefore, whi*e FIMA must contireue to press for implementation l ed state and local plans by April 1, Regions must be flexible in scheduling of joint exercises in support of the "Bule". Facilities should not be fore.

into pre-April exercises if they are not ready, since peeratv.re involvement-

' of the facility works against the development of integrated preparedness .

hope that this approach will help in scheduling your exercises more effect4 l Zi you have any questions about this memorandum please contact Narold it. Ca at 523-1731.

Attachment:

REP Guidance Memorandum i 17 I

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January 3, 1981 Guidance Memorandum E Radiological Emergency Preparedness Division l

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In he interest of assuring that the health and safe =y of .no publi:

is protected in the event of an accident at a nucamar power plant, is is necessary for the licensee (applicant), to conduct an emergency preparedness exercise jointly with appropriata Stata and local agencies.

- The role of the Federal government at such exercises is to evaluata he cap +4 ' * =y of he utility an'd the state and local governments to protect i

- the public health and safety in the event of an accident at the facility.

Se FDLA official responsible for this activity is the appropriate Regional

Director.

Over the last isw months there have been several joint exercises whers F21A and NBC have made reviews both orally in an open meeting, and in written-foss. We find however, significant variation among regions in the procedurs used for providing the' evaluation. The need for a standardized approach is evident and the following is a guide for both FDtA and NRC personnel involved in exercise evaluation.

Assignments for offsite observers will.be made by the RAC Chaizzan, casita -

sheervers will be assigned locations by the NRC Team Leader. A meeting of all partise should be conducted prior to the exercise to assure that all observer locations are staffed by an evaluator, as well is to make whatever last nimuta changes are necessary based on field conditions, number of evaluators available, etc.

l The exercise should be followed as soon as possible by a critique.- The critique is a working session for pret 4=4 am review of the exercise betweer l

the participants (State and local officials and utility representatives and the Federal observer teams headed by FIMA and the NEC) . It should be open to the public and the media. They should, however, attend as observers, anc not part.icipata in the discussi h . If local circumstances dictate that a private session be held with the Stata authorities, it must be scheduled i=

advance and the infornation provided by the RAC Chairman at the privata meeting should be repeated in the open session.

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- 2-It is desirable to conduct he critique with all the principal partists present, ( e. g. the RAc, the involved State and local authorities, the licensee and NEC). There may be situations where such a join 1r critique is not feasible and separate sessicas (one related -o licensee participa .=:

and one related to Stata and local participatica) are necessary due es logistr. cal or ftnding const= n nes. Sese si=ations ars to be cleared inj t

=== us ?!MANRC Stoering c, nam.t.stse. .s suc= cases the RAC d advs.nce chabw should be ave 11amle for botn c=i itt.as.

The ;oint c=1:1gue should be chaired by the RAC chairmen and saould be within or near the 10 mile EF3. As part of the overall format the Rac chairman will discuss observations of.the offsita response and the NEC will discuss observations of the onsite response. The state, local J governments and utility should be present at this meeting to make pre-sentations. For the joint critique to be effect.ive, it should take place within the 24-hour period immediately following the exercise. )

There should also be opportunity for clarification, questions or ccanments by licensee, State and local officials. l The RAC chairman's overview statement should be based on comments from It i Rac members and other FIMA observers as well as bis own observation.

should include the strcng points as well as a genersi statement on the  ;

deficiencies.noted. Under no circumstances will the RAC chairman's Ee/r' comments indicate that une state or local plans passed or failed.

should indicate hhat une comments are pr=1 *=4 a=*y to be followed by a comprehensive evaluation within 14 days. The final FIKA findings and determination, as well as approval of a State and/or local plan,.suhaitted according to 44 CFR 350 of which the exercise is a part, is reserved to the Associate Director for Plans and Preparedness in Washington.

The principal milestones for FIMA and NRC exercise obserEtion and critiquo are given in Enclosure 1. These milestones are for p1==a4 =g purposes and act. sal schedules may need to be different because of local cir=umstances.

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Encicsurs No. 1 M"TCTES TCR EXZRCISE C35ZRVA" Cil AND CRITIOUIS s

State and li=ensee jointly su'hmit exercise objewsive to

- 75 days-FSMA and NRC Regional Cffi=as.

9 J F2tA and NRC Ragtenal offices discuss and samt vi h

- 60 days hesnsee/stata as necessary and prepars :ssponse.

- 45 days stats and li=sasee scanario developers submit exercise scenario to FriA and NRC Regions for :sview.

- 35 days FINA and NRC Regions notify Stats and licensee of sennario accep* =M Mty.

l - 30 days FIMA and NRC Regions develop specific post exercise critiqua

' schedule with the Stats and advise FIMA and NRC headquar ars.

- 15 days The RAC ch=4-man and NRC team leader W i' meet to develey observer action plan (whers stationed, how many from each j organisation, what to look for).

- 1 day,

~

Neeting, in the exercise area, of all Federal observers both l

x-ansita and offsite to f 9=7 d *e assignmentz, and give inst =uct; t

I day Exercise I day FINA and RAC observers caucus to collate observations. NRC observers also caucus to collats observations.

E day RAC t'haiman and NRC team leader meet, as,soca after their respective caucuses as prac ical, to coordinate Federal participation in c=itique.

E to + 1 day Joint RAC/NRC critique General Aeonda ,

A. Stata, locals and licensee present their views.

3. Critique of offsite actions, by RAC Chai= san.

C. Critique of onsite actions, by NRC.

D. Critique of Federal response (if applicabla), by RAC chairman.

E. Cn~ Mty for clarification questions or comments by licensee, Stata and locals (press and public questions will ac,t be entertained during the critique).

+ 15 days written critiques by FIMA Region to Stata, with copies to FD.

beadquaztars and NRC and by NRC Region to licensed with c= pie to NRC headquartars and FIMA.

• (Recommended Suspense Cates) t- - . , _ . ~ - . - . . -.,- ... =-=-__ :- -. - - .._ . . - _ . . - . - _ . __ -,_

l-d'

J At Federal Emergency Management Agency Washington, D.C. 20472 OCT I g am j W IDAANDuli PCE

AT1'1egional Directors 7Ecrl: )$ (d 'Inv[sk alin Deputy Associata Director 8D Stata and Incal Programs and support.

WWECT: Eadiological Emergency ?reparedness (EEP) Chaidases Memorandum Series Documenta The attached Guidance Memorandum (G4) Series doewnts are the first to result from est efforts to revitalise this important forum for REP'inforestion. The suggestions you ande in responding to my Hartli 9, 1983, memorandum en reinstituting the Series have resulted in revisions ter some esisting Ol's and the development of new Ot's. I as

• pleased to transait the following for your present ass.

,k O! 3, Revisio. 1 Agreements Arnong Gover:smental Agencies anc Private Parties Gi S. Revision 1 Regions 1 Advisory Coimmittee Coordination with Dtilities GM 18. Revision 1 FEMA Action to Qualify Alert and Wetification Systems Against NUREC4634/FDIA-RIP-1, Revision 1 GM 20 Foreign Language Translation of Public Sducation Brochures and Safety Massages GN 22 Escordkeeping for Public Neetings at tne sugestion of a number of Regions, revised and new'Gt #s will follow a standardised forant as evident in the attached documents. This creates an l identity for the series and is intended to asks the inferestion contained la esen more accessible.

By this memorandue, existing GN's 1, 2, 3, 6, 7, 9, 10, 11, 12, 13, 14, and 15 are saneelled. GM's 3 and 6 are seperceded by the attached. Work en revisions to G 's 4,16 and 17 and new GM's eentinues. Your efforta in this andesver are appreciated.

Attaeament s l As Stated cc

/4 Federal Emerg'ency Management Agency

[ -

f.

+~*

Washington, D.C. 20472 Octcbar 19, 1983

• Cuidance Memorandus 18, Revision 1 Tec5nological Eazards FEMA ACTION TO QUALITY AI.ERT AND NOTIFICATION SYSTIMS AGAINST NUREG-0654/FIMA-REP-1, REVISION 1 Pursose This Guidance Memorandum covers action by the Federal Emergency Management Agency (FEMA) Regions and Headquarters relative to asking findings and deter,sinations on the adequacy of alert and notification systems specified in portions of Planning Standards E, F, and N and Appendix 3 of NUREG-0654/ FEMA-REP-1, Revision 1.

Background *

~

This guidance sets the policy for FEMA actions to qualify alert and notifik cation systems against NUREG-0634/ FEMA-REF-1, Revision 1. The guidant:e contained herein addresses the procedural aspects of the qualification of alert and notification systems. The technical aspects. of' the qua-lifi-I cation of these systems, including system acceptance criteria, are contained in the " Standard Guide for the Evaluation of Alert and Notification Systems for Nuclear Power Plants" (FEMA-43).

Guidance (1) FEMA Headquarters is responsible for establishing and reviewing policy relative to the making of findings and determinations of the alert and notifi-cation systems. This responsibility includes development of standard format, content, and acceptance criteria.for the review of technical submittals describing alert and notification systems. FEMA Beadquarters will also issue recommendations on policy concerning Emergency Broadcast Systen and National Oceanic and Atmospheric Administration radio and will coordinate national arrangements with other agencies. FEMA Headquarters will also provide assistance in asking policy determinations on specific problems, when requested by the FEMA Regions.

l l

To further assist the Regions, FEMA Headquarters intends to engage and administer contracts for technical support to qualify alert and notification systems.

The contractor support to be provided is discussed in the PROCEDURE section of this guidance.

(2) FEMA Regions, with the assistance of the contractor, will review all technical submittals on alert and notification systens as a part of the con-tinuing overview of State and local plans. Because of the timing of installations l following the July 1,1981, deadline in the NRC Rule, findings and determinations any be submitted separately as amendments or in response to ' conditions imposed under FEMA Rule 44 CFR 350, Section 14. With the assistance of the contractor FEMA Regions will aske preliminary determinations of adequacy on descriptions of the alert and notification systems submitted by State and local officals which have been coordinated with each NRC licensee as specified in the " Standard Guide for the Evaluation of Alert and Notification Systems for Nuclear Power Plants" (FEMA-43).

I l

$de Regions should attempt to schedule approval demonstrations of the alert and notification systems for operating sites in their Regions through the next twelve sonths. FEMA Headquarters will resolve scheduling conflicts. .

All schedules will be entered into the FEMA data base as standard procedure.

l Provisions for periodic review of alert and notification systans is the h responsibility of the FEFA Regions, including appropriate observations of systa=

casting, and the review of amendments to plans submitted to FEMA.

(3) Procedure

FEMA Regions will prepare a proposed schedule by October 30, 1983, for the alert and notification system demonstrations for operating reactors in their Regions. This schedule will be based on their knowledge of the status of alert and notification systems and to the extent possible should project demonstrations at least six months in advsnes. If appropriate, planning sessions any be scheduled with the utilities and State and local officials to review the " Standard Guide for the Evaluation of Alert and Notification Systems f or Nuclear Poder Plants" (FEMA-43), and to discuss the engineering analysis required by the guide. Based upon information from these planning sessions and the scheduln?. proposed by the FEMA Regions, FEMA Heidquarters will prepare a preliminary alert and notification system devonstration schedule.

Concurren*:17, Argonne National Laboratory (ANL), under contract to FEMA Headquarters, will compile all previously prepared pertinent alors and notification system documentation (licenses evaluations, proposed corrective actions, hearing testimony, NRC correspondence, etc.). ANL will then organize and analyse the information in a format' that will summarise the prior performance  ;

history of the system. The ANL report will ultimately be considered in the overall preliminary determination by the technical assistance contractor.

Af ter the planning session, the utilities will prepare and submit two copies of their alert and notification system descriptions, in the format specified in the " Standard Guide for the Evaluation of Alert and Notification Systems i for Nuclear Power Plants" (FEMA-43), to the FIMA Regions through appropriate State and local government officials. The FEMA Region will immediately

' submit one copy of the system design directly to FEMA Headquarters for concurrent review by the technical assistance contractor of those portions addressing evaluation criterion E.6 and Appendix 3 of NUREG-0654/ FEMA-REP-1, Revision 1.-

The technical assistance contractor will: (1) review those portions of the submittal pursuant to the acceptance criteria for evaluation criterion E-6 in the " Standard Guide for the Evaluation of Alert and Notification Systems i f or Nuclear Power Plants" (FEMA-43); (2) review the perforannes history report prepared by ANL; and (3) document the results in a report for use by the FEMA Regions. The FIMA Regional review of the remainder of the submittal wil1~ normally consist of a verification of its acceptability as documented in the most recent interim findings or 44 CFR 350 finding as appropriate. A more detailed review would be required only in those cases in which a significant change, as specified in 44 CFR 350.14, had been ande to the system subsequent to the most recent finding. Based upon the report prepared by the technical assistance contractor and the Regional review of the utility's/ state's submittal, a preliminary determination of adequacy will be ande by the FEMA Region.

I i Once preliminary determination of adequacy has been ande and an agreement has been reached among all parties, or the utility has been so directed by the NRC, an operational demonstration of the alerting system will be perf ormed.

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As part of the demonstration, the technical assistance contractor will perform a telephone survey of households salected at random from ,those within the 10-s11's EF2. These households will be polled to ascertain whether their members vers alerted during the demonstration of the alert and notificat:on

• l

• system.

The technical assistance contractor will then fur .ish a final evaluation report within one month of the demonstration to the Regions documenting the results of the public information survey. The results of the survey will chen be integrated with the previous review of the alert and notification system description. The FEMA Regions will review this report and issue formal findings and determinations which any include requirements for a system modification. An alert and notification system is subject to an engineering analysis against NUREG-0654/TEMA-REP-1, Revision 1, by this procedure only once, unless a significant change, as specified in 44 CFR 350.14, is ande to the system. After qualification under this procedure, TEMA intends to receive a statement of the annual statistical sample of population alerted in the EFZ hased on a field demonstration, or observe an alert and notification demonstration in conjunction with an exercise. FEMA will not perform such sampling.

Attachment I contains an approximate time line of events outlined in the procedures

, above.

l i

Attachment I '

l r

Below is an approximate time line representing each of the anjar iteps

• leading up to and following an aler: and notification demonstration.

-21 Weeks FEMA Headquarters and Regional Office schedula :he I

alert and nocification demonstration.

-17 Weeks FEMA Headquarters receives the Argonne National Laboratory historical review of the chosen site.

-16 Weeks FEMA Headquarters receives a copy of ;,1e utility design through the Regional Office which retains a copy for review. -

-15 Weeks FEMA Headquartars provides both the Argonne National

! lab review and the utility design to the technical

, assistance contractor for review.

-9 Weeks FEMA Headquarters receives the preliminary report on the design from the technical assistance contractor.

-8 Weeks FEMA Headquarters submits the preliminary report to the Regional Office for review.

-4 Weeks Regional Office completes review of preliminary report from the technical assistance contractor and, including their own review, makes a preliminary finding of

, adequacy and completes final scheduling for the alert and notification demonstration. At this point the technical assistance contractor initiates efforts with the subcontracto'r to prepare for the telephone survey. .

DEMONSTRATION

+4 Weeks Technical assistance contractor provides final report .

on the alert and notification demonstration to FEMA Headquarters

+5 Weeks FEMA Headquarters transaits report to the Regional Director i for final review and evaluaton.

1

+7 Weeks Regional Director submits final determination on the alert and notification demonstration to FEMA Headquarters.

+9 Weeks If site has a 350 approval, caveat is lifted.

l

• ~ ~

_ , *i,

& f Federal Emergency Management Agency I f Washington, D.C. 20472 OCT Ig ses

,j NE!10AANDIAi ME: A1*1*Tegional Directors ncM: r,p. CLI LI5di) shlin g Deputy Associate 21 rector State and 14 cal Programs and Support SERJECT: Endiological Emergency Preparedness (REP) Ouddamme Memorandum Series Documents The attached Guidance Memorandus (GI) Series doewments are the first to result from car efforts to revitalise this important forum for REP information. The suggestions you ande in responding to my 14areli 9, 1983, memorandum en reinstituting the Series have resulted in revisions to some esisting O('s and the developeant of new Ol's. I as pleased to transait the f ollowing for your present ase.

915, Revisio .' 1 Agreements Armeng Gover.1aestal Agencies and Private Parties l

Gi 8. Revision 1 Regional Advisory Conamittee Coordination with Otilities Cl! 18, Rayision 1 FIMA Actien te Qualify Alert and Wetif1 cation l

Systems Against WUREG=C634/FDIA-REP-1, Revision 1 l CH 20i Foreign Language Trane3ation of Publie Educatter Brochures and Safety Massages l

l git 22 SocordLeoping for Public Neetings

~

At tne suggestion of a mimber of Regions, revised and new GM's will follow a standardized forest as evident in the attached docuannts. This creates an identity for the series and is intended to aske the inforestien contained la esen more accessible.

By this memorandum, existing #1's 1, 2, 3, 6, 7, 9, 10, 11, 12, 13, 14, and 15 are asneelled. GM's 5 and 8 are superceded by the attached. Work on revistana to G 's 4,16, and 17 and new GM's eentinues. Tour efforta in this endeaver are appreciated. ,

Attaenannts

• As Stated CC

._. _ .- --_:_ _ - . a.: - .- - -_: :-- .._ _.. _ _ __: = -. ,:-._

l y- Federal Emergency Management Agency Washington, D.C. 20472  %

J .

~

Guidance Memorandus 20 f,

Joint FEMA /NRC Issuance

.ecanological Hazards e

70 REIGN LANGUAGE TRANSLATION OF FUBLIC IDUCATION 3ROCHURES .u Furvose This guidance memorandun suggests when translation of public education asterials l '

into a foreign ainority language is warranted and when other ef forts should be ande to afford foreign language minorities the same educational information as the general population.

Background

At a meeting of the U.S. Nuclear Regulatory Commission (NRC) on September 18,1982,( -

and at a number of Atomic Safety and Licensing Board hearings thereaf ter, the issue of radiological safety education and information for foreign language minoritti.s living in the Plume Exposure Fachway Zone (EFZ) has been raised.

Neither NRC nor the Federal Emergency Management Agency (FEMA) has established guidance for when translation of public education asterials into a ainority language should be required. The following is intended to establish such guidance. (This guidance will be submitted to 'the NRC/ FEMA Steering Coenittee for Emergency Preparedness for consideration as an addition to element G, Public Education and Information, of NUEEG-0654/ FEMA-RZF-1, Rev.1, when a revised edition is prepared. In the meantime, the following guidance will govern.)

This guidarice takes the Voting Rights Act of 1965 with Amendments of 1975 and 1982 (Public Law 94-73) as a point of departure. Under this law the Director of the Bureau of the Census is required to identify those States and political subdivisions where more than 5% of the citizens of voting age are seabers of a single language minority. Political subdivisions are defined by the Act as counties and independent cities, except for the following:

In New England: cities and towns; In Michigan: cities and townships; In Wisconsin: cities, villages and towns; In Alaska: election districts; and In Louisiana: perishes.

The county or equivalent data developed under the Act appear to be a practical basis for determining when translation of public education information in the Plume Exposure Fathway EFZ is warranted.

=1= ,

. Cuidance ,

1.icensees, States, and local governments should provide public edtestion and information (brochures and safety aessages) translated into a '

foreign ainority language, if the number of the foreign 31cority poeulation of voting age exceeda 5% of a surrounding county's or eeuivalent pooulation.

Such a county or equivalent is covered under the Act and is sireacy under an obligation to provide bilingual bellots and voter services.

A list et counties covered under the Act hosed on the 1970 Cansus is attached. Periodic updates are available en the Summary Tape File STF 4 at each State's Census Data Cancer. A listing is attached.

Recommendations If minority language individuals in the Plume Exposure Fachway EFZ do not exceed 5% of the population and there are no foreign language materials provided, other efforts should be made to afford them protection similar to that provided to the general population. Such efforts might include:

o special courses of instruction for the foreign language commuM ty leadets; o Public meetings featuring a trained foreign language speaker; o Training leaders of neighborhood organizations; o Advertisements in foreign language newspapers; and a Providing oral assistance to individuals through a " buddy" system.

These efforts should be adapted to local circumstances to achieve the purpose of the Public Information Program, i.e., to bring the population to a knowledge of how they will be alerted and what they are supposed to do, if a reactor acccident has occurred.

Attachasat s As Stated .

Note: While not identified in the GM, an " Address List" of State Data Center Program State Coortiinating Organizations, dated April 1983, was previded as an attachrent. mis list was ccupiled by the U.S. Department of Ccranarce's Bureau of the Census and identifies organizations within each State that provide information to the Census on " language minorities" that ccuprise more than 5% of the voting regulation. mis attachnent is not provided in this set of Gs's because it is dated a.xi is of limited value to organizations implementing r=&lerf cal i eraargency preparedness programs.

1

_ _ . _ .. , ____----._- ~.-.- -_... ..-._. ....,_ 1 - _- _[__.-

,_ ,-..-m_.,, ., , _ _ -y- - - - - , - - - - - , - - - - - - -

.E ,;

~

' List of 13 counities required to provide bi-l1=gual ballots 'and assistance ar.dar the voci=g lights Act of 1963 J Languare Isacrer_

Counrr $t ses_

Amer 1=sa *.=di m PzIo 7erds Maricose Ca. M:

Spanish Heritage Em cho $4c=

Amador ca. 'CA Spanish Heritage San Onofre orange Co. CA Spanish Heritage San omofra San Diego Co. CA

~ -

Spanish Heritage Em cho Seco SanJaogids CA

-s; .

Diablo C4= yon San Luis Ob5 po CA ' ' Spanish Heritage Speish Beritage Fort St. Vrai:

• 15el d Co . CD Turkey Point FL Spanish Beritage Dade Speish 5eritage Tarkay Po1=c Monroe FL Spanish Heritage Palisades

• A11agan E m ' =d E Spanish Ear:1 age Saginar Co.

Spanish Beritage Allens Creek Calerado Co. 11

. i Spanish Enritage Allens 4rses Fort Bend Co. TE Spanish Beritage A11ans Creek

• 4 arton Co. T1 Spanish Beritage Ianford 11=h.

• Grant ca. IIA

• Counties that aLrsady provide translations ad safery educacios ascertais Mis listing is based on the 1970 census. Se Bursma ofTo the Census will judge frem a asea 1asus a rwised listing based on ese 1990 census.

listing ad school districss, that provida bi-11=gual educacion programs, the number ad counties covered under the Voting lights Act will increase.

m-. _ _ _ . _ _ _ . _ . _

f Tk q F6deral Emergency Washington, D.C. 20472 Management Agency ,

reb 29 BS4 MEMORANDID4 70R: All Regional nirectors J

TROM: gGM Samuel 'J. Speck i Associate Direc:or State and Local Programs and Support 511RJECT: Radiological EmerRency Freparedness (REP)

Cuidance Memorandum #21, Rev. J I as pleased to transmit the final version of Guidance Memorandum 21,

" ACCEPTANCE CRITERIA FOR EVACUATION FLANS" for your present use. All suggestions you made in response to my Hemorandum of October 24, 1983, have been evaluated and almost all of them have been accepted and incorporated.

Attachment As Stated 1

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[

, , -, ..,._m . , . _ _ _ _ . - . . _ - _ , , __m.._ , _, .._.. - . _ . . _ , . .-__m __ _ _- _ _

Guidance Memorandua 21 February 29, 1984 Technological Hazards ACCIFTANCE CRITERIA FOR EVACUATION PLANS Pureose

[]

This Guidance Memorandum provides standards and critaria for reviewing and evaluating evacuation procsdures and time estimatas for various sectors and distances within the plume axposure pathway IPZ, contained in plans developed by Stata and local governments.

Background

The Federal Emergency Management Agency (TEMA) has received a number of inquiries concerning more detailed operetional guidance for evacuation planning. Plan and procedure reviews and post exercise assessments by Radiological Assistance Committees and FEMA Regional Directors note many problems associated with evacuation preparedness including inadequate maps, lack of preparation for the evacuation of the handicapped, transient and foreign language speaking, non-cooperating bus drivers and bus companies, etc. In the Atomic Safety and Licensing Board (ASLB) hearings, the difficulties of evacuation are frequently dramatized by intervenors and proof that local governments are preparad for effective evacuation is not readily available.

Even though evacuation is only one of seve:a1 options available for protective serion, it is a requirement for each community in the plume exposure Emergency Planning Zone (EPZ) of a nuclear power plant to have an evacuation plan.

Unless a plan has been developed and at least partially tested, evacuation cannot be activated as promptly and ef fectively as may be necessary.

Evacuation planning must be done on the basis of a range of possible accidents that may require only a ring, a sector, or the entire EPZ to be evacuated.,

A range of possible environmental conditions and daily and seasonable transport patterus will have to be assumed.

It is also important to know the time period necessary to effectuate a partial or complete evacuation. Faced with the decision whether to shelter or evacuate, authorities must compara the time period predicted for release of gaseous and particulate material with the time needed for evacuation.

Unless evacuation can precede the release, the public may be exposed to higher doses of radiation in their cars than they would have been in basements or other shelters.

FEMA issued REP-3, " Dynamic Evacuation Analysis: Independent Assessments of Evacuation Times from the Plume Exposure Fachway Emergency Planning Zones of Twelve Nuclear Power Stations" in order to assist with evacuation time estimates. The report deals with reactor sites surrounded by high population density and concludes that evacuation times are highly sensitive

' to environmental conditions and to local government policies.

__om im si ,

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' g' % 3 2 FEMA is in the process of acquiring the technology for performing computerized .

evacuation simulations through the Exercise Evaluation and Simulation Facility (EEST). This technology will be made available to State and local governments and will go a long way towards improving and evaluating 'y' avacuation plans.

Guidance The standards and , acceptance criteria outlined below are based on NURIC-0634/

FEMAREP-1, Rev. 1, with additional evacuation-specific criteria from other documents. It is addressed to one or more local governments with the State playing a guiding and' assisting role.

The information provided is divided into eight' units, each broken down '

into ar generic planning standard and a listing cf .the applicable evaluation criteria from NUREG-0654/TEMA-REP 1, Rev. 1.

=

Emergency planners may meet the evacuation planning standards and acceptance

~' criteria through a variety of approaches:

1. The evacuation plan may be incotporated into existing radiological emergency preparedness plans.

2. The evacuation plan may be added as a separate annex to an existing generic emergency plan.

> 3. A separate evacuation plan may be developed, providing as a minimum:

a. Statement of purpose;

b. Concept of operations;

c. Listing of local government and private

< sector organizations that are part of the response function;

d. Identification of a specific individual by title who shall be in charge of each response function; and

e. Functions and responsibilities of each primary' and supporting response organization.

EVACUATION PLANS

. STANDARDS AND ACCIF*ANCZ CRITERIA I. EVACUATION PLAN DEVELOPMENT..

/. ;

Planning Standard o

) Responsibility for evacuation plan development, review, and distribution of implementing procedures is established. Primary responsibility for emergency response by local governments has been assigned, the emergency responsibilities of various supporting organizations have been specifically established and each principsi response organization has developed plans and implementing procedures and has identified staff and resource needs to respond in an emergency situation requiring evacuation. An individual has been identified by title who has authority to order evacuation and to authorize re-entry. An evacuation time assessment study has been prepared.

Acceptance Criteria i

l -

g-

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i gn ,

I-1. NUREG-0654/ FEMA-RIP-1, Rev. I ,

Evaluation Criteria: A-1; A-2: A-3 ; A-4 ; .F-10 a f b, 1, and a; (>-1 ;

P-2; P-3; P-4; P-3; P-7; P-8; and Appendix 4.

II. ALERT AND NOTIFICATION, COMMUNICATIONS AND DERGENCY FACILITIES Planning Standard Adequate emergency facilities and procedures to support the response effort are provided and maintained. Provisions have been ande and a capability exists for the emerg6ncy organization to communicate prospely among its own components and with State and other emergency response activities prior to, during, and af ter the evacuation period. Alert and Notification l

. procedures are developed and a capability to disseminate notification

! sad prompt instruction to the public is maintained.

Acceptance Criteria

II-1. NUREG-0654/ FEMA-REP-1, Rev. l' .

Evaluation criteria: E-2; E-5; E-6; E-7; P-1; H-3; H-4; J-10c; Appendix 3; FEMA-REP =43, Standard Guide for the Evaluation of Alert and Notification Systems l

III. RELOCATION CENTER Planning Standard Provisions have been made to receive, register and monitor evacuees for radioactivity at relocation centers; allocate congregate care lodging and feeding facilities; establish a reception and care management structure; and serve the human needs of special groups such as the aged, infirmed, handicapped, transients or prisoners.

- = _ . - . - _ _ _ --

3 r

l Acceptance Criteria

(

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III-1. NUREG-0654/1TtA-REP-1, Rev. 1 ,

Evaluation Critera: J-12; J-10h; J-10d, K-5b III-2. Provide a list of relocation centers with escinated capacity of each. Provide add Allocate hazard area population to evacuacion routes.

telephone number, and route description to be taken to each relocation center.

III-3. Describe the concept of sanaging relocation centers. Indicate staffing requirements and describe arrangements to provide emergency staffing.

III-4. Identify special populations (e.g. , prisoners, hospital patients, l persons in health care facilities, etc.) and, provide for their relocation and care.

III-5. Provide the means to support and ducontaminate emergency work'ers, includingsupplies, instruments,eq%eent,medigalcareandwaste disposal.

IV. IVACUATION TRAVEL f Planning Standard

,.y Develop a movement control plan with provisions for determining transportatio to be used, control of traffic flow, provision of fuel for energency services, and provision of public transportation for those segments of the population withe their own transportation.

Acceptance Criteria IV-1. NUREG-0634/ FEMA-REP-1, Rev. 1.

Evaluation Criteria : J-9, J-10s, J-101, J-10j , J-10k IV-2. Describe the method, for the transportation of mobilitiy impaired

. persona and special populations. This should include people in group quarters, such as the elderly and infirmed, prisoners, boarding school residents, etc. Designate centrally located pickup points for per:-

without means of transportation.

IV-3. Identify for each jurisdiction the single individual by title or agency responsible for the coordination of all public transportation resources planned for use in the evacuation.

IV-4. Describe evacuation routes in narrative form along with supporting maps c:

include traffic control check points, access control points and contingency measures.

e. .

-- . . - _.__ _ __, * , __ = aw .

e--

1 i

i 1

l Y. PUBLIC SAFETT

. \

Planning Standard )

Arrangements have been sede to provide law enforcement and fire protection during the evacuation period. Provisions have been sade to support the orderly movement of evacuees to recaption areas; provide traffic control of the

. comenting emergency workers; aovement of supplies and equipment; and security'of the population and property in the reception and evacuated areas. Provisions have also been ande to accomplish fire prevention and suppression, rescue and mobile-medical aid in evacuated and relocation areas.

Acceptance Criteria V-1. Provide for the identification of emergency workers and vehicles.

V-2. Include provisioTts' for security in evacuated ' areas, relocation and l care centers, congrggate lodging, and feeding facili;;ies, and parking areas.  ?

Y-3. Assign responsibilities for the training and use of volunteer personnel to assist public safety forces.

VI. EVACUATION OF MEDICAL AND PUBLIC REALTR FACILITIES l Planning Standard Provisions have been made to accomplish the relocation or consolidation of patients, equipment and personnel of hospitals, nursing homes, and other health care facilities in the plume planning zone.

Acceptance Criteria .

VI-1 NUREG-0634/ FEMA-REP-1, Rev. 1 Evaluation criteria: J-10d; J-10e; J-log; K-3, K-4 VI-2. Describe the concept of reducing patient population in hospitals, nursing homes and other health care faclities. Describe actions l required to protect those patients that cannot be relocated out of.

the hasard area.

TI-3. Provide for augmentation of health-sedical personnel, e.g. , nurses '

sides, paramedics, Red Cross personnel and other trained volunteers.

l l - - . . - - . _ - . . . , .

VII. RADIOLOGICAL EXPOSURE CONTROL Planning Standard y Provisions have been sade for the capability to decer: sine the doses of emergency workers and others present in affected areas of the emergency planning zones. Plans include procedures for the distribution of bulk-stored dosimeters. The means for controlling radiological exposure shall include exposure guidelines consistent with the Environmencal Protection Agency's (EPA) Emergency Worker and Lifesaving Activity Protective Action Guides.

Acceptance Criteria VII-1. NUKEG-C#54/TEMA-REP-1, Rev. 1 -

Evaluatfon Criteria: H-10; H-11; J-9; J-10eiJ-10f; K-3 '-a & b; ~

K-4; K-5a & b; o-4; 0-5; VIII. PUBLIC INFORMATION AND EDUCATION PROGRAM

. Planning Standard Provisions have been made for the coordination and dissemination of public information and educational materials to the general public by the mass media. Official information will be released through a designated spokesperson via the Emergency Broadcasting Service radio network. Educational materials explaining protective measures have been distributed.

Acceptance Criteria VIII-1,. NUREG-0654/ FEMA-REP-1, Rev. 1 Evaluation Criteria: G-1 a-d; G-2; G-3 a & b; G-4 a-c; G-5; E-5; VIII-2. Develop and distribute at least annually public information

, asterials, to include, but not necessarily limited to:

a. Why evacuate;

b. Where to go; ~

c. How to get there;

d. What to take;

e. Public transportation;

f. Instructions for the disabled; 3 Security in the evacuated areas;

h. Provisions for pets;

1. Provisions for livestock and produce;

j. How to keep informed; and

k. Who to contact for additional information.

ATTAQlMENT I ACCEPTANCE CRITERIA FOR EVACUATION PLANS REFERENCE MATERIALS Q

o Evacuation Riska - An Ivaluation IPA-520/6-74/002 j

o M'u ($siculates Loti:a1 Ivacuation yd 3esponse):

A Generic Trsitsoortstion Nacwork .4odel for the  ?NL-2770 Calculation of Ivacuacion Time Istimates NUREG/C2-250!.,

o Methodology for Ivaluation of Emergency Response Facilities, NUREG-0814 o An Analysis of Evacuation Times Istimates Around 52 Nuclear Power Plant Sites, NUREG/CR-1856, DNL-3662, Vol.l.

Findings and Implications from the Researe o Evacuation Behavior and Problema:

Literature, Contract DCPA 01-79-C-0258.

o Protective Action Evaluation: Part II, EPA 520/1-78-0013.

o- Evacuation Planning in the TMI Accident FDIA RS 208-34, January 1980 I

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• >' '%?s Federal Emergency Management Agency Washington, D.C. 20472 OCT 19 583 MDIORANDUM ME: A1'1'bgional Directors 1

j 7EcM d I,d ^$sv[eb blin gg' Ooputy Associat: Director Jcata and kcal Programs and Support SFRJECT: Endiological Emergency Preparedness (EEP) Ouidases Memorandum Series Docisments The attached Guidance Memorandust (Gi) Series docuents are the first to result from car efforts to revitalise this taportant forum for REP information. The suggestions you ande in responding to my I4steli 9, 1983, memorandum on reinstituting the Serise have resulted in revisions to some esisting 13t's and the development of ner Ol's. I as pleased to transait the following for your present ase.

-t-,

l 91 5, Revisio. 1 Agreements Armeng Gover: mental Agencies ant.;

Private Parties 1

Gi G. Revision 1 Magional Advisory Gouaittee Goordination

! with Utilities ,

Gu 18 Ravision 1 FEMA Action to Qualify Alert and Motification Systems Against NUR2GHM54/FDM-EEP-1, Revision 1 CM 20 Foreign Language franslation of Public Education Brochures and Safety Massares l

Gil 22 Becordkeeping for Public Neetings l

At tne suggestion of a maaher of Regions, revised and new GMs will follow a standardized format as evident in the attached documents. Th.is creates an identity for the series and is intended to make the inforestion contained in esen more accessible.

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By this memorandum, existing GN's 1, 2 3, 6, 7, 9, 10, 11, 12, 13, 14, and 15 are aaneelled. GM's 5 and 4 are superceded by the attached. Work on ruvisions to Gt 's 4,16, and 17 and new GM's eentinues. Your afforts in thi.s endeavor are appreciated.

Attaennents As Stated CC 1

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@ Federal Emergency Man Washington, D.C. 20472 Cetd:er 19, 1983 Guidance Memorandus 22 l Technological Hazards

• 22CORDKZIFINC REQU13ZMENTS 701 FUBLIC MEI'"15CS Pursose This Guidance Memorandum provides guidance to legional Assistance Coettee (RAC) Chairmen on keeping records of public anecings required under 44 CFR 350.

Background

44 CFR Par: 350.10 requires that a public aseti=g be held to i= form and discuss i

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' with the public and media the State and local gover=nent's radiological emergency to the Associate Direc:ct, pla=s a=d co= duct of the jo12e exercise prior to submissio:

for i=itial~'Itederal Emergency Managena:c' t

, State and Local Prograss and Support, l

Agency (FEMA) approval. In addition, 44 CFR 350.9(e4c. requires a meeti=g of.pa rticipa :

' of exercises for continued FEMA approval a=d this neefing shall idelude the public -

a=d media as observers although they (the public s=d media) any, at the discretic:

of the Regio =al Director, submit written comments or suggestions duri=g or af ter the meeti=g. De Nuclear Regulatory Commission (NRC) supports these requirements is the FEMA rule, believing that public comment is desirable.

Guidance l I. Public Meeti=g in Advance of FEMA Approval Before the Regio 41 Director can submit his er her evaluation of the State and local gover:sest's plas and exercise to the Associate Director, a public meeti g must be held pursuant to 44 CFR Part 350.10. Although this sectio = describes the purposes of the seating and requires notices to e=sure public aware =ess, the need f or accurate recordkaspiss is not specifically addressed.

The public meeti=g shall be professionally recorded and the trs= script of the-aceting be ande available upon request for review by interested parties withis three worki=g days. De transcript shall include a list 1=g of all, individuals involved in the meeting, their orgsuisation and/or occupatio=, and place of reside ce.

This includes all Federal, State, local, and licensee officials and represe=tatives ,

as well as all members of the general public and endia vbo comment, ask questio:s, asks suggestions, or ocherwise participate.

l A copy of the official trasseript will be asistained in the . Regional Office.

Additional copies may be distributed to the commanity(ies) withis the emerge:cy

. planning zone of the nuclear power plant, the State, and licensee (s), at the discretion of the Regional Director.

l The results of the public meeting, i=clud1=g any deficiencies is plans or exercises l

noted and corrected, should be made part of the 44 CFR 350 evaluation package I submitted by the Ragional Director to FEMA Headquarters.

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l II. Meetings Subsequent to Maintenance Exercises f

Following an exercise for conti:maad TEMA approval, 44 Cy1350.9(e) requires :ha: *j the legional 01:setor shall conduct a see:ing snac will include the exercise participants, the NEC, other appropriate Tedersi agencies, plus the public and media as observers. *he purpose ci :ne seecing. is to discuss :ne evaluacion at :he 1ons V exercise. Ac the discretion si :na legional Director, comments. and sugges:

free the public and sedia may be su'o m:.::sd at or at:ar :ne seating. "hase com=en:s and suggestions vs11 de : siren in:o consiceration during the Regional Direc:or's evaluation. In addi. ion, the Regional Director or nis/her designee say resoonc However,

o these wri :en consents or suggestions during the course of the meeting.

a copy of each writ:en document will be esistained by the Regional Office Attached vi:h :he name, organization, occupation, and residence of the inquirer /commentor.

to the comments or suggestions will be the Regional Director's response, if any.

If the response is made orally in the course of the meeting, a synopsis of :he response shall be attached to the wri en asterial.

.,y .

The resul:s of the meeting, including any deficiencies cited by the public or media and the disposition of these deficignicas, will, be included in the exercise report submitted by the Regional Director to FEMA Headquhr:ers.

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' k, ', Federal Emergency Management Agency Washington, D.C. 20472 M.s f ,

s AFE 5 EB4 MEMORANDUM ?OR: All Regional Directors TRON: Samuel V. Speck regt@*4e./ Associate Director

'b

- State and tocal Programs and Support

SUBJECT:

Radiological Emergency Preparedness (RIP)

Guidance Memorandua'#24 .

I as pleased to transmit the final ver. ion of Guidance Memorandua 24 " Radiological Emergency Preparedness for Handicapp.ed Persons" for your present use. All suggestions you made in response to my memorandum of November 30, 1983, have been evaluated and almost all of them have been accepted and incorporated.

Attachment As Stated i

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l Guidance Memorandum 2a Technological Hazards RADIOLOGICAL EMERGENCY PREPAREDNESS FOR HAN0! CAPPED PERSONS

,o Purpose N This Guidance Memorandian supplements and exoands voon existing guidance in MUREG-0654/ FEMA-REP-1, Rev.1. relating to the protection and safety of handicapped ;cesons in radiological smergencies.

Background

, Recent progress in making public facilities accessible to handicapped persons, and in deinstitutionalizing the more severely handicapped, has increased the need for greater efforts during emergencies to ensure the safety of the people with disabilities. Handicapped persons can now be found throughout the ger.eral population in schocls, private homes, offices, industries, jails, day care and senior centers, etc. Even though they are apt it?be costly and, therefore, controversial, the following fundamental premises.g~egarding handicapped people and emergency preparedness have been adopted:

, Handicapped individuals have a right to protection in acergencies; Some handicapped individuals have specialized needs in emergencies; and Emergency preparedness activities should recognize those needs and plan actions that promote participation.

While it may seem natural to view "the handicapped" as a totality, they are not a homogeneous group. In fact, the differences between handicapped individuals are probably greater than their similarities. The capabilities and limitations of handicapped persons vary, including functional characteristics needed to cope with an emergency.

. To address this issue, it is necessary to view handicaps as part of three major types, each of which has its own specialized emergency preparedness requirements:

o Sensory Impairments:

- deaf and hearing impaired

- blind and visually impaired.

o Movement Impatraents:

- loss of normal mobility ranging from one who uses crutches to the quadraplegic who requires a wheelchair and special vehicle for movement in an emergency

- frail elderly persons

- life-support-system hindered.

, o Mental / Emotional Impef rments

- retarded

- emotionally disturbed

- senile

- extreme alcoholic / drug-abuse cases.

1 We must also keep in mind that some persons may'have more than one disability.

i For instance, any handicapped person may also have special dietary or medicatf or requirements. The needs of each handicap type will vary depending upon the particular planning and preparedness standard being addressed.

NUREG-0654/ FEMA-AEP-1, REY.1, provides general guidance for handicapped 4 persons at:

- Standard G, Puolic Education and Information, G-Id. which states y that tne "soecial needs of the Mancicappec" snould be recogni::ed in the coorainated periodic dissemination of .information :o tne public on how eney will be notified and unat their actions should be in an emergency; and

- Standard J. Protective Response, J-10c and d, which requires that the State and local governments include in their plans "means for notifying and protecting those persons whose mobility may be -

impaired due to factors such as institutional or other confinement."

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• The section which follows expands upon this general guidance. It outlines

.cfour planning and preparedness factors which should be part of any State and local plans, procedures and preparedness programs to ensure that handicapped persons are notified and can adequately respond to a radiological emergency:

I. Identification of Handicapped Populations;

!!. Public Education and Information;

!!!. Notification Methods and Procedures; and IV. Protective Response.

These guidelines are provided for use during your review of plans submitted for 44 CFR 350 approval. The guidelines for each factor are followed by a discussion of salient considerations.

l Guidance I. Identification of Handicapped Populations l

Guidelines A means to systematically identify individuals within the plume exposure ,

pathway emergency plaining zone (EPZ) is established and maintained.

The security of acquired information is assured. Functional characteristics necessary to cope with a radiological emergency are determined for those identi fied. Individuals and organizations capable of assisting and the type of assistance required are determined. The accuracy of the data is periodically validated. This data base is integrated with the planning process and reflected in the plans and procedures.

Discussion Systematic identification of handicapped individuals located within the E)Z around nuclear power plants is the first major step in radiological I

emergency preparedness (REP) planning for the handicapped. This will 3 provide planners and decisienmakers with information necessary to determine 6 adequate manpower, the level of services required, how to manage emergency .

operations, and the types of response necessary. All compiled data should be kept confidential in order not to compromise the privacy and t/ security of handicapped persons who generally desire anonymity.

Data identifying locations of stationary handicapped individuals will be necessary.as a casis for developing protective response plans. Individuals' i " functional" cnaracteristics needed to cope with raciological amergencies, including those requiring special notification but able to take independent action, will be,taken into account in developing an appropriate array of protective actions.

The data gathering effort should also focus upon identifying individuals l willing and capable of assisting handicapped persons and the type of

assistance required, should such a situation arise. This effort will also serve to identify people resources within the handicapped community who may be utilized in the development, review, and exercise of REP plans for the handicapped.

Sources of help in compiling the data include:

- Responses from mailings to EPZ residents. Handicapped persons have generally responded to offers for help included in Emergency Public Information brochures containing a separate section with -

the heading "If You Have Special Needs." A detachable self-addressed postcard by which residents can register needs for special assistance i has proved successful; ,

l - Welfare or social agencies, which have a list of recipients of their services. (Normally this information is covered under the F.reedom of Information Act);

- Religious, fraternal, sororal, and service organizations;

- Voluntary and non profit organizations, such as the American National Red Cross, the Salvation Army, and others. This information may already exist in th'etr files resulting from previous assistance in emergencies;

• National organizations for different groups of handicapped individuals, siich'as National Federation of the Blind.

National Association of the Deaf;" Council of Organizations Serving the Deaf, Eastern Paralyted- Yeterans Association, Mental Health Association, and National ' Paraplegic Foundation; i

. - - _ - . . . - - . _ - . . _ . ~ . - _ . , _ . . - . _ .._.-- -_ _ _ _ _ _ 2._-._ _ _ __ __ _ _ _

- Fire service organizations, which have in many instances already f provided action on behalf of handicapped persons for fire $3 ety; and .

- Families and friends of handicapped persons. s Tne joint exercise affords an excellent opportunity to test the accuracy of many of the data developed, througn a talephone check, for example.

II. Puolic Education and Information f

Guidelines l

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Preparedness and self-protection information is related to and in a form useful to major handicap types. Efforts are made to include handicapped persons in developing information. Instructional materials are developed for three groups: Handicapped persons, the general public, and emergency workers. products are disseminated using methods and channels most likely to reach each group in the resident and transient population.

I

Discussion The most significant problem plaguing the preparedness for handicapped persons for emergency situations is a general lack of awareness. Three main groups should be targeted in developing instructional and educational materials: Handicapped people themselves, the general public, and emergency

services personnel. Disabled persons, or persons responsible for them,'

need to be cognizant of the fact that they are vulnerable to a radiological l

i emergency and learn how to prepare for and deal with the problem. The general public need to be acquainted with ways of assisting handicapped persons with approprista protective responses. Emergency workers need to have the proper training in order to effectively and efficiently handle emergency situations involving disabled people.

A general awareness campaign should precede any intensive educational efforts. This will serve to alert handicapped persons that such an effort is planned and tell them where they may go for further assistance. This may result in their active participation in developing more effective REP educational materials. It will also lay the foundation for the identification effort outlined in the preceding section.

• Conveying ting information developed for. each handicap type requires a methodology related to specific handicap types. For example, hearing-impaired persons may be of fectively reathed through pantomime and demonstrations, literature, translation to signing, and captioned flims.

Visually-impaired people may be reached by large print, braille materials, audio cassette tapes, and other audio media. The information and materials developed may be disseminated to the public through a variety of channels including public and private schools, special education organizations, fire service organizations, State, local and school groups for handicapped people, consnunity and church meet n1~ gs, major employers, firms selling or renting medical supplies, and libraries, especially those serving handicapped individuals.

I v - --,,.e.-, [. $.- .. , _ . - - , _ . m.__~_ _ - -

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III. Notification Methods and Procedures Guidelines lg Appropriate alert and notification (A&N) systems, including hardware and

• interpersonal connunication, are in place to provide information in a form useful to major handicso types identified. Methods for verifying warnings smist. The A&N system provices handicapped persons with directions for required actions. Arrangements for special notification and assistance l

for those requiring it are in place.

Discussion Certain types of handicaps hinder an individuaI's ability to perceive, be alerted to, and evaluate an' emergency situation. Current A&M systems fall short of meeting the needs of all handicapped types. Thus, multi-modal (auditory, visual, tactile, etc.) warning systems geared to particular handicap types may be warranted and should be tested for effectiveness during exercises. Hearing-impaired persons, for example, will require redundant or supplementary warning, which might be accomplished through:

- Public service announcements conveyed on the TV screen by means of printed captions or trailer messages imprinted on the bottom of the screen--as in weather information bulletins. Such- .

announcements can also be conveyed through an interpreter using signing;

- Use of a telecommunications device for the deaf (TDD) whereby vocal messages are comunicated in imprinted form; and/or

- One-way or two-way personal communications devices such as tactile alarm watches, digital transmitters, transmitters triggered by hand devices, and tactile paging system;

- A human network..

In general, individuals with all types of handicaps should be part of a

" buddy" system in which family, neighbors, building management, or caretakers personally convey the message. This is most important in States where emergency agency personnel is not authorized to enter homes.

It is especially important to have confirmation capabilities built into an AAN system for handicapped persons. This ensures that the message has been received early enough to permit an appropriate protective response.

Action by disabled individuals, especially those who are elderly, can be slow.

IV. Protective Response Guidelines protective action plans have been developed for all categories of handicapped individuals present in the EPZ and integrated into the general radiological emergency plan. Responsible and knowledgeable

J 6-l contacts to provide communication and physical assistance are identified l for each handicapped individual. Agreements have been made with ambulance, l transportation companies, and van drivers to effectuate the transfer of those 4

who need special transportation, and route instructions are provi,ded.

Special areas in reception centers have been set aside for the sensory i

and movement impaired, the elderly and retarded, and registration, l

' decontamination, and monitoring has been arranged for them. Agreements have been mace witn hospitals, mental hospitals, nursing homes, and consnunity ,

mental herith centers outside the IPZ to receive the severely movement ,

l impaired and emotionally handicapped. l Discussion l

" I For handicapped persons, as well as for the general population, protective actions are either evacuation or sheltering. Evacuation consists of four phases:

l

1. Preparation;

2. Travel;

3. Stay at Reception Center; and

4. Recovery / Reentry.

- Sheltering is assumed to take place in the building in which handicapped persons find themselves at the time the incident occurs, be it at home, office, institution, store, or work place, i

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The data gathered during the identification stage will help determine i appropriate approaches to achieving the required protective actions.

Number and location of particular types of handicapped individuals will suggest the most cost effective methods to use.

1 The Sensory Impaired This group includes people with a variety of degrees of blindness and deafness. Once alerted and notified, such persons are capable of some self-protection. They can use normal means of transportation and may follow the guidance given to the general population. They do need, however, a responsible and knowledgeable contact person, a relative, neighbor, buddy, community volunteer, or responder agency employee to assist them physically and to keep them informed. Such a contact may assist several handicapped persons as a group.

Sensory impaired persons need a means of calling for assistance if required.

An alternate buddy or contact person should be available if the first l

i contact is prevented from attending to them.

Evacuation For evacuation 1 some blind persons may need assistance with packing necessities 4 and provisions for their guide dog, if one is owned, with egress from buildings, with entering unfamiliar vehicles and unfamiliar reception centers.

Deaf persons will need someone to communicate with them by writing and/or by signing throughout all four phases of the evacuation.

_._.-____...am - -

7 Shelter For' sheltering, some blind persons may need a responsible contact to make sure windows and ventilators are closed and a wet cloth is being a

used for respiratory protection.

Deaf persons wili need a contact person to keep them informed of emergency broadcast system (EBS) messages. If TV stations are repeating EBS mssages Vy signing or captions, this assistance may be unnecessary.

Mobility Imoaired Persons i This group includes the frail elderly, people on crutches Thisand walkers, group in wheel is alert, chairs, on stretchers, and on life support systems.They must overcome barriers but slow or unable to respond by themselves.

in buildings, such as steps and narrow doors. Assistance on a one-to.

' one ratio is necessary to permit some mobility impaired persons to join with the general population in following EBS instructions.

Esacuation Mobility impaired persons should be alerted and prepared for evacuation For as early 1 as possible, because moving them is slow and sometimes complicated.

egress from high rise buildings, an elevator should be reserved for them.

[

The more seriously impaired people must travel in ambulances or vans with special lifts. If possible, they should be taken to a reception center providing an access ramp and wide shower and toilet stalls. The less seriously disabled can share reception center space with the general population ,

or can have a special area set aside for them. People on stretchers and life support systems must be taken to hospitals outside the EPZ with which prior arrangements have been made. If possible, their responsible contact should remain with them and look after their welfare throughout their stay and the return trip.

Shelter '

If given a choice, mobility impaired persons may prefer to be sheltered in their own homes or at work rather than undergo the strain of evacuation.

In this case, the responsible contact will only check on closure of windows and ventilators and on respiratory protection, everything else j

being routine for mobility impaired people. If authorized by the State Health Department, potassium idodide tablets (K!) will be made available.

i Mentally and Emotionally impaired persdn's l

This group includes the retarded, senile persons, deinstitutionalized street people, emotionally disturbed persons, alcoholics, and drug abuse cases. They may live in their own homes, in halfway houses, in community mental health centers, on the street, or may be temporarily hospitalized.

Many of these individuals are on tranquilizing medications. They may be more or less functional at different times.

Evacuation Functional individuals may need very little assistance by their responsible contact persons, and may join the general population in all four phases.

- - . - . = _ . - . - - -- = = - - -

4

- 8-The non-functional and emotionally disturbed will need the assistance of trainer staff on a one-to-one or other appropriate ratio. Necessities, medications, and records should be taken along. The mentally and emotionally disturbed can travel in ordinary cars and buses. Severe cases may need to be t restrained.

At the reception center, a special area should be- set aside for registration, monitoring, and decontamination of the mentally and emotionally disturceo ,

and for their maintanance. wnere staff can exercise sopropriate supervision and control, and can acminister medication. Agreements to receive a specific nuncer of ir.dividuals should be made with mental facilities Responsible outside the EPZ, to accommodate non-functional severe cases.

staff should remain with their charges throughout the reception and recovery / reentry phases.

- She1ter l If given a choice, sheltering mentally and emotionally impaired persons in their customary surroundings may be preferable. The responsible i

contact will perform or supervise the required protective actions, such .

as closing of windows and ventilation grilles and providing respiratory protection. If authorized by the State Health Department, potassium iodide tablets (KI) will be made available.

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,- 1 Federal Emergency Management Agency

/' Washington, D.C. 20472 JUL 121985 MEMORADNUM FOR: Regional Directors

, FROM: , , .g8 Samuel W. Speck i Associate Director State and Local Programs and Support SU8 JECT: Guidance Memoranda, EX-1 Remedial Exercises and EX-2 j Staff Support in Evaluating REP Exercises Guidance Memoranda (GM), EX-1 Remedial Exercises and EX-2 Staff Support in baluating REP Exercises, are herewith transniitted for ycef implementation.

The policy and procedures set forth in these GM's were developed through the cooperative efforts of Federal Emergency Management Agency (FEMA) and Nuclear Regulatory Commission (NRC) Headquarters staff and FEMA's Regional i Offices. The GM's are operative for exercises held on or after July 15, 1985. -

) GM EX-1 has been approved for use by the NRC Commissioners and, except for one change, is similar to the final draft copy which was provided to you for review and comment on May 17, 1985. The change was made to the second level if exercises inadequacies, i.e., " areas requiring corrective actions" replaces

" areas requiring improvement." The terminology to be incorporated in your exercise evaluations now reads: 1) deficiencies, 2) areas requiring correc-tive actions and 3) areas recommended for improvement. See my memorandum of May 17, 1985, for reference or further details, i

It is my belief that the consultation process will accelerate the evaluation i process especially in the matter of determining which are " deficiencies" and which are " areas requiring corrective actions." The summary table of exercise l

inadequacies will be discussed during the consultation process with the l identification of the type of corrective actions necessitated by the classi-fication of exercise inadequacies. Specifically, " deficiencies" warrant immediate remedial action and " areas requiring corrective actions" will' have to be addressed during the next biennial exercise.

Your assistance and cooperation in developing these important GM's is appreciated. Any questions concerning the implementation of these GM's should be directed to Bill McNutt at 646-2857.

. Attachments As Stated lf

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k'S-[kI Federal Emergency Managemen

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l ' Washington, D.C. 20472

. , ,v July 15, 1985 6UIDANCE MEMORANDUM EX-1

, a REMEDIAL EXERCISE 3 Purpose l

This Guidance Memorandum provides criteria and procedures for requiring and scheduling remedial exercises and other remedial actions to correct deficiencies identified in exercises to test State and local radiological emergency response plans. It also provides guidance for determining the extent of participation in remedial exercises,

"~ .

i Sackground r;

The Federal Emergency Management Agency (FEMA) rule, 44 CFR 350, and the l

Nuclear Regulatory Commission (NRC) rule,10 CFR 50, Appendix E, require that State and local governments participate in periodic, joint exercises l

with utilities. These rules require remedial exercises and other corr,ective measures if the results of these exercises do not give reasonable assurance that adequate protective measures can be taken in the event of a radiological emergency or the deficiencies ioentified are significant enough to impact on the public health and safety. The NRC rule (10 CFR 50, Appendix E.

IV.f.4.) calls for NRC-FEMA consultation in making a determination as to whether a remedial exercise is needed. The FEMA rule (44 CFR 350.9.c.5).

leaves the determination of the participation required from State and local governments to the appropriate FEMA Regional Director.

For the purpose of exercise assessment FEMA uses an evaluation method to apply FEMA classifies exercise inadequacies the criteria of NUREG-0654/ FEMA-REP-1.*

as deficiencies or areas requiring corrective actions. Deficiencies are demonstrated and observed inadequacies that would cause a finding snat offsite -

emergency preparedness was not adequate to provide reasonable assurance that appropriate protective measures can be taken to protect the health and safety

' of the public living in the vicinity of a nuclear power facility in the event of radiological emergency. Because of the potential impact of deficiencies on emergency preparedness, they are required to be promptly corrected through appropriate remedial actions including remedial exercises, drills or other actions. Areas requiring corrective actions are demonstrated and observed inadequacies or state and local government performance, and although their correction is required during the next scheduled biennial exercise, they are not considered, by themselves, to adversely impact public health and safety, In addition to these inadequacies FEMA identifies areas reconsnended for j

• The method currently in use is incorporated in the August 5, 1983, memorancum from the FEMA Deputy Associate Director of State and Local Programs and l

" Procedural policy on Support to the FEMA Regional Directors, subject:

Radiological Emergency Preparedness, Plan Reviews Exercise Observations and Evaluation, and Interim Findings."

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2 improvement, which are problem areas observed during an exercise that are not constoered to adversely impact public health and safety. While not L required, correction of these would enhance an organization's level of

emergency preparedness. .

I Guidance on Determining the Need for a Remedial Exercise l

The following criteria shall be used in determining the need for requiring a '

remedial exercise.

1. A deficiency in one or more of the following planning standards of NUREG 0654/ FEMA-REP.1 will require a remedial exercise. Exceptions to this requirement may be made when correction of deficiencies can be demonstrated by other remedial actions.

o Assignment of Responsibilit;y (Organization Control) (A);

I

.o Alert and Notification Methods and Procedures (E); w. * ., ;.

Emergency Communications (F); _.

o ,%. 1 o public Education and Information (areas related to emergency public information) (G);

l o Accident Assessment (including field monitoring and radiological assessment) (I); ,

o protective Response (including evacuation and other protection

' responses and decisionmaking) (J); 9 o Radiological Exposure Control (K); and o Medical and public Health Support and Services (L).

2. Remedial exercise action may be required when areas requiring corrective actions collectively raise doubts as to whether adequate protective measures can be taken in the event of an emergency.

procedures for Reporting on the Nesd for and Scheduling of Remedial Actions When evaluation of a joint exercise indicates that there is the potential i

or need for remedia) action, the following procedures will be followed.

1. The FEMA Regional Office will immediately notify FEMAFEMA Headquarters, by Headquarters telephone, of the nature of exercise inadequacies.

will, in turn, notify and discuss these inadequacies with NRC Headquarters.

2. The FEMA Regional Office will promptly initiate a consultation process with the members of the Regional Assistance Committee (s) (RAC), the State (s) and FEMA Headquarters for these purposes:

(a) To classify all exercise inadequacies (b) to specify appropriate remedial actions, including remedial exercises, drills, or other actions, for both deficiencies and areas requiring corrective actions and (c) to determine which organizations are to be involved in remedial actions. During this period. FEMA Headquarters will continue to consult with NRC Headquarters.

6 3.

Within 30 days of the exercise, the FEMA Region will transmit a letter and draf t report consisting of, at least..a sumary table of the exercise inadequacies to the State (s) with a copy to FEM

• and the RAC(s). The State will be asked to of the consultations with the State (s).

use this letter and sumary table of exercise inad

4. Within .50 days from *he exercise, the FEMA Regio i Headquarters. If the remedial exercise or other remedial actions have oeen taken and evaluated prior to the end of the 60 day period, one FEMA Region will incorporate its evaluation of these ac tons within tne exercise report. (In this case, the report will be completed and forwarc l

within 30 days of the remedial exercise or other remedial actions.)

5. FEMA Headquarters will forward a copy of the exercise report to NRC Headquarters within 10 days of receipt from the FEMA Regional Office.

l

6. If the remedial exercise or other remedial actions are not c prior to the preparation and forwarding of the exercise report, they I

should be completed as soon as possible but not later than 60 days afte the report is forwarded to FEMA Headquarters.

7. If arethe evaluationintoofthethe not incorporated remedial exercise report, exercise or other the FEMA Regional Officerem will prepart and forward an evaluation report of these remedial actions to the Stata(s), RAC(s) and FEMA Headquarters within 30 days of the

• conduct of their completion.

8. FEMA Headquarters will forward a copy of the remedial action evaluation report to NRC Headquarters within 10 days of receipt from the FE Office.

Extent of participation The extent of 5 tate and local government participation in a remedial exerc shall be determined by the FEMA Regional Director.

this determination include:

1. The remedial exercise should address only those activities that are necessary to demonstrate correction of the identified deficiencies.

1

2. To the extent possible, the remedial exercise participation should be limited to organizations having the deficiency (ies).

Sen the corrective action by one organization cannot be demonstrated

3. without involvement of other organizations, their participation Thisshould includes be at a level necessary to confirm the corrective action.

participation by utilities which should be arranged through the appropriate NRC Regional Administrator.

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4 Action on inadequately Performed Remedial Exercises When evaluation of a remedial exercise indicates that an organization did not adequately demonstrate correction of identified deficiencies, one of tne following actions are to be taten. .

1. If Fim has not approved offsite planning and preparedness for the involved site under 44 CFR 350. FEMA may, in consultation with .4RC, require anotner remedial exercise and t:te NRC may consider enforcement actions.

2. If FEMA has approved offsite planning and preparedness for the involved site under 44 CFR 350, FEMA may initiate steps to withdraw the 350 approval or schedule another remedial exercise under the provision of 350.13 and the NRC may consider enforcement actions.

Coordination with NRC This Guidance Memorandum has been prepared in coordination with the NRC ttaff.

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Federal Emergency Management Agency Washington, D.C. 20472

• , ,~

JU. I 21985 MEMORADNUM FOR: Regional Directors FROM: . , g~g Samuel W. Soeck Associate Director State and Local Frograms and Support

SUBJECT:

Guidance Memoranda, EX-1 Remedial Exercises and M Staff Sucoort in Evaluatina REP Exercises Guidance Memoranda (GM) EX-1 Remedial Exercises and EX-2 Staff Support in Evaluating REP Exercises, are herewith transmitted for your implementation.

The policy and procedures set forth in these GM's were developed through the cooperative efforts of Federal Emergency Management Agency (FEMA) and Nuclear Regulatory Commission (NRC) Headquarters staff and FEMA's Regional Offices. The GM's are operative for exercises held on or after July 15, 1985.

GM EX-1 has been approved for use by the NRC Commissioners and, except for one change, is similar to the final draft copy which was provided to you for review and comment on May 17, 1985. The change was made to the second level of exercises inadequacies, i.e., " areas requiring corrective actions" replaces

" areas requiring improvement." The terminology to be incorporated in your exercise evaluations now reads: 1) deficiencies, 2) areas requiring correc-tive actions and 3) areas recommended for improvement. See my memorandum of May 17, 1985, for reference or further details.

It is my belief that the consultation process will accelerate the evaluation process especially in the matter of determining which are " deficiencies" and which are " areas requiring corrective actions." The sumary table of exercise inadequacies will be discussed during the consultation process with the identification of tne type of corrective actions necessitated by the classi-fication of exercise inadequacies. Specifically, " deficiencies" warrant immediate remedial action and " areas requiring corrective actions" will have to be addressed during the next biennial exercise.

Your assistance and cooperation in developing these important GM's is appreciated. Any questions concerning the implementation of these GM's should be directed to Bill McNutt at 646-2857.

Attachments As Stated

t

@ Federal Emergency Ma Washington, D.C. 20477 July 15, 1985

, GUIDANCE MEMORANDUM EX-2 STAFF SUPPORT IN EVALUATING REP EXERCISES Pursose The purpose of this Guidance Memorandum is to set guidelines on the use of Federal Emergency Management Agency (FEMA) and other Federal staff resources

and travel funds for assisting State and local governments in preparation 2 for and evaluation of radiological emergency preparedness (REP) exercises.

Background

The allocation and use of Regional Office resources, i.e., staff time and .

'- 4' travel funds, in support of REP exercises for commercial nuclear power

.' facilities is primarily dependent upon regulatory requirements.

• ~

FEMA rule, 44 'CFR 350, requires full participation by State and local governments in REP exercises. A major reason for adopting the biennial

' frequency was to lessen the demand for Federal, State and lo:a1 resources l

required to assist and support the conduct and evaluation of REP exercises. >

However, some State and local governments will continue on an annual exercise schedule because of State law or a policy decision to do so or to l

satisfy a request by the licensee. The Nuclear Regulatory Comission (NRC) rule,10 CFR 50, also requires participation of State and local governments with utilities in rep exercises including those conducted on a biennial frequency.

' Guidance A. Ranking of Exercise Evaluation Priorities

• The following list by priority ranking should govern the use of FEMA Regional Office and other Federal regional resources observing and evaluating Stats and local participation in exercises. . .

1. Exercises required pursuant to 44 CFR 350, including those conducted for initial and continued 350 approval and site-specific State and local full participation exercises required pursuant to 10 CFR 50 for the NRC licensing process. Exercise requirements. under 10 CFR 50 inc.lude,the need for an exercise to be conducted and eval'ueted one year prior to the issuance of a license for fuit. power operation of a plant. Regional staff should be prepared to assist and support the conduct and evaluation of such exercises to expedite licensing considerations.

2. Remedial exercises in connection with item 1 above per 44 CFR 350.

3. Orills required by NUREG-0654/ FEMA-REP-1 for State and/or local governments. These include communications, medical emergency radiological monitoring and health physics drills.

l 2-4 Annual exercises in which the State and/or local government desire to exercise more frequently than biennially or which consent to participate

• with utilities in their annual exercises.

8. Exercises Not Reevired by FEMA and MRC Rules The following guidanca is provided to address the use of FEMA resourcas for exercises not required by the FEMA and .1RC rules.

1. When the availability of Federal resources is not a problem, these resources should be offered to State and local governments that participate in exercises beyond the minimum biennial frequency required by FEMA regulation.

The degree of FEMA Regional Office and other Federal regional staff assistance and support for any additional exercise should be re?ated to the level of participation of the participants, i.e., full or partial. This assistance and support should be essentially the same as that provided for a scheduled biennial frequency exercise.

. ?, . - 4? 2. When Regional Office and other Federal regional resources are limited but sufficient to provide some assistance and support in exercises, such assistance and support should be offered to State and local governments.

It could consist of performing minimum observation and evaluation roles at only primary locations (e.g., the State Emergency Operations Center (EOC),

local E0C, the joint information center or the State Health Agency). No post-exercise briefings or meetings would be required although the Regional -

assistance Comittee (RAC) Chairman could assist if the State decides to hold them. Any exercise evaluation report would be confined to a susuary table of inadequacies and suggestions for improving them. In any event.

Federal assistance / observation / evaluation would be provided only if requested by the State.

3. When FEMA Regional office and other Federal regional resources are not available to assist and support additional exercises, the Regional Director shall so inform the appropriate State and local authorities and FEMA Headquarters.

C. Allocation of Staff Resources Regional Directors should allocate staff resources in support of REP exercises according to the priority ranking in section A above. FEMA Regional Office observer / evaluator requirements are to be reflected in Regional Work Plans.

The use of observers / evaluators from other?Tederal agencies represented on the RAC should be determined and planned, to the extent possible. So that resources for exercises can be allocated throughout the fiscal year. '

i Federal Emergency Management Agency l Washington, D.C. 20472 ,

S ,l AM ,

M2CRJONLM PCR: 3egional Directors i Acting aegj,oneIL Director

. Fam, S-e .

" N-Ass >c rams and Si.pport State SLEECT: hida. Mrandian PR-1, Policy on NGup-0654/?DIA-RIP-1 '

and 44 CFR 350 Periodic Requirements f

kidance MemorandLas (m) PR-1, Policy on NLRIG-0654/?DUHtIP-1 and 44 CFR J

j 350 Periodic Daquirements, is herewith tranandtted for your implementation.,

This a becanes cperative on October 1,1985. S e policy, procedures'and requirements contained in this a were developed to syndronize thesn with / '

the biennial exercise frequency, highlight periodic 'requirunents and formally set forth the reporting requirements in the " Annual letter of Certification,"

whie is due by Jarmary 31 for the preceding year's activities. I lock to'  ;

! the Regions to make this m available to State and local government .

organizations that would be irwolved in its.impimentation. .

l States should prepare and forward an " Annual Intter of Certificatiorf by Janu-ary 31,1986, to report on their neeting these periodic requirunents gplicable

' for calendar year 1985. mile those periodic requirements are not new and have been cperative since the ptblication cf NLRIG-0654/?DUHtEP-1 in 1980, this is the first time we have asked states to formally report on them.

Your zwiew and comment on the final draf t ocpy sent April 26,1985 was helpful in developing the final version. He appreciate this assistance ,

and cocperation. Any questions concerning the implenentation cf this a should be directed to Bill McNutt at (PTS) 646-2857 Attae.ent .

As Stated

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%p Federal Emergency Management Agency Washington, D.C. 20472

• k []' '

act I ses

. GUIDANCE MEMORANDUM PR-1 POLICY ON NUREG-0654/ FEMA-REP-1 ANO 44 CFR 350 PERIODIC REQUIREMENTS Purcose This Guidance Memorandtsa (GM) provides interpretation and clarification of requirements contained in the Federal Emergency Managment Agency (FEMA) rule, 44 CFR 350, and NUREG-0654/ FEMA-REP-1, related to periodic planning and exercise activities and other requirements affected by the biennial exercise frequency and other REP, program emphases. ,

Sacheround 28, 1983, With the publication of the final FEMA rule, 44 CFR 350, on September and the the Nuclear Regulatory Commission (NRC) final regulation,10 CFR 50, on July 6,1984, it has become necessary to clarify some of the requirements contained in these rules and our common guidance criteria document, NUREG-0654

/ FEMA-REP-1. Also, as we are approaching the fifth year of the implementation of our joint (NRC/ FEMA) radiological emergency preparedness (REP) program, it is appropriate to highlight and clarify requirements related to periodic assessments, especially those made in the fifth and sixth year of a State's REP program.

Guidance The changes and program emphases related to the referenced planning standards and evaluation criteria of NUREG-0654/ FEMA-REP-1 and 44 CFR 350 are addressed to State and local governments and to Federal reviewers of plans and prepared-ness. This guidance is divided into three sections. Section A contains planning standards, evaluation criteria and other REP program requirements that have been revised and/or clarified to facilitate compliance. Section B includes those which remain unchanged but are highlighted here to ensure completion and compliance. Section C describes the Annual Letter of Certification which is submitted by the State to the FEMA Regional Director ,

doctmenting actions taken on the requirements presented in sections A and 8.

SECTION At THE FOLLOWING EVALUATION CRITERIA INCLUDE CHANGES FROM EXISTING REQUIREMENT 5 PLANNING STANDARDS AND EVALUATION CRITERION N. Exercises and Orills Planning Standard Periodic exercises are (will be) conducted to evaluate major portions of emergency response capabilities, periodic drills are (will be) conducted to develop and maintain key skills, and deficiencies identified as a result of exercises and drills are (will be) corrected. (NUREG-0654/ FEMA-REP-1, p.71).

~~

s:.

s

-3 exercise its plans and prepp,edness related to ingestion exposure pathway measures at least once every six years in conjunction with a

. plume exposure pathway exercise for so:ne site _ . _ ... . This requirement is reflected in the 35 exercise oejectives and is ~

presented in 44 CFR 350.9(c)(4). Each State with ingestion excosure pathway resoonsibilities for two or more sites located within its borders will fully participate at some site on a rotationai sasts anc partiaily particioate at the otner sites once every six years. A l State which has ingestion related resconsibilities for a site (s) located within its borders and wnien is also within the 50-mile ingestion exposure pathway of a site (s) located in a borderine State (s), shall partially participate in all of tne ingestion related exercises for those bordering State site (s). For those i

States that do not have a power plant located in its borders, but are located within the 50-mile Emergency planning Zone of a bordering State's power plant, they should fully participate in at least one

. exercise over a six-year period and partially participate in all others. These ingestion-related -requirements represent revision of provisions contained in both NUREG-0654/ FEMA-rep-1 and 44 CFR 350.9(c)(4). ~.

1 4 The definition of full participation in ingestion aspects of exercises is guided by 44 CFR 350.2(j). Since local governments are not usually required to develop -and test ingestion plans and prepardness, State officials would be the emergency personnel primarily involved in the ingestion portion of exercises. . However, in some States,1,ocal governments have responsibilities that require their participation in such exercises. The number and func' tion of personnel needed should be

sufficient for carrying out all those ingestion measures that are necessitated by a particular accident scenario. Also, organizations fully participating in the ingestion portion of an exercise should deploy field teams to secure and analyze media samples as required by the accident scenario.

5. The definition of partial participation in ingestion aspects of exercises is guided by 44 CFR 350.2(k). As stated in item 4 above, State officials would be the emergency personnel primarily involved in the ingestion portion of exercises. The number and function of State personnel needed j should be determined on the basis of verifying capabilities for carrying out the following responsibilities: Direction and control and related i conmiunications for protective action decisionmaking and dissemination of emergency information to appropriate individuals, groups and the general public. Organizations partially participating in the ingestion portion of an exercise will not have to deploy field teams to secure and analyze media samples as such sections can be simulated.

6. Offsite organizations should make provision to start an exercise between 6:00 p.m. and 4:00 a.m. once every six years.

.g.

c. protective measures, e.g., evacuation routes and relocation centers,

- sheltering, respiratory protection, radioprotective drugs; and

d. special needs of the handicapped.

Means for accmplishing this dissemination may include, but not necessarily limited to: information in the telephone boos, periodic information in utiitty o

bills and publications distributad on an annual basis.

6.2. The public infomation program shall provide the permanent and transient aoult population within the pipe esposure EpZ an adequate opportunity to become aware of the information annually. The programs should include provision for written material that is likely to be available in a residence during an emergency, tpdated information shall,be disseminated at least annually.

Signs or other measures (e.g., decals, posted notices or other means, placed in hotels, motels, gasoline stations and phone booths) shall also'be used to disseminate to any transient population within the plume espesure pathway EpZ appropriate infomation that would be helpful if an emergency or accident occurs.. Such notices should refer the transient to the telephone directory or other sources of local emergency informat.fon and guide the visitor to appropriate radio and televison frequencies.

G.5. Each organization shall conduct coordinated programs at least annually to acquaint news media with emergency plans, information concerning radiation and points of contact for release of public information.

~

l M. Emergency Facilities and Equipment Planning Standard f Adequate emergency facilities and equipment to support the energency response I are provided and maintained. (NUREG-0654/ FEMA-AEP-1,p.52)

Evaluation Criterion H.10. Each organization shall make provisions to inspect, inventory and operationally check emergency equipment / instruments at least once each calendar quarter and after each use. There shall be sufficient reserves of instruments / equipment to replace those which are removed from emergency kits -

for calibration er repair. Calibration of equipment shall be at intervals reconuiended by tne supplier of the equipment.

M. Esercise and Orills Planning Standard Periodic esercises are (will be) conducted to evaluate major portions of emergency response capabilites, periodic drills are (will be) conducted to develop and maintain key skills, and deficiencies identifled as a result of I

exercise and del 11s are (will oe) corrected. (NUREG-0654/ FEMA-REP-1,p.71) l

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y$ 0 :y S Federal Emergency Management Agency Washington, D.C. 20472

[]

OCT I S85

- GU10ANCE MEMORANDUM PR-1 POLICY ON NUREG-0654/ FEMA-REP-1 AND 44 CFR 350 PERIODIC REQUIREMENTS Purcose This Guidance Memorandun (GM) provides interpretation and clarification of requirements contained in the Federal Emergency Managenent Agency (FEMA) rule, 44 CFR 350, and NUREG-0654/ FEMA-REP-1, related to periodic planning and exercise activities and other requirements affected by the biennial exercise frequency and other RED. program emphases. ,

- Background 28, 1983, With the publication of the final FEMA rule, 44 CFR 350, on September and the the Nuclear Regulatory Commission (NRC) final regulation,10 CFR 50, on July 6,1984, it has become necessary to clarify some of the requirements contained in these rules and our common guidance criteria document, NUREG-0654

/ FEMA-REP-1. Also, as we are approaching the fifth year of the implementation of our joint (NRC/ FEMA) radiological emergency preparedness (REP) program, it is appropriate to highlight and clarify requirements related to periodic assessments, especially those made in the fifth and sixth year of a State's REP program. ,

Guidance The changes and program emphases related to the referenced planning standards l

and evaluation criteria of NUREG-0654/ FEMA-REP-1 andof44 CFRand plans 350prepared-are addressed to State and local governments and to Federal reviewe.

ness. This guidance is divided into three sections. Section A contains planning standards, evaluation criteria and other REP program requirements l

that have been revised and/or clarified to facilitate compliance. Section B includes those which remain unchanged but are highlighted here to ensure completion and compliance. Section C describes the Annual Letter of Certification which is submitted by the State to the FEMA Regional Director ,

documenting actions taken on the requirements presented in sections A and B.

l SECTION A: THE FOLLOWING EVALUAT10ft CRITERIA INCLUDE CHANGES FROM EX REQUIREMENT 5 PLANNING STANDARDS AND EVALUATION CRITERION N. Exercises and Drills Planning Standard Periodic exercises are (will be) conducted to evaluate major portions of emergency response capabilities, periodic drills are (will be) conducted to develop and maintain key skills, and deficiencies identified as a result of exercises and drills are (will be) corrected. (NUREG-0654/ FEMA-REP-1,p.71).

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N.1.b. Evaluation Criterion ,

An exercise shall include mobilization of State and local personnel and resources adequate to verify the capability to respond to an accident scenario requiring response. The organization shall provide for a critique of the biennal rd' exercise by Federal and State observers / evaluators.

The scenario should be varied from exercise to exercise ;:r :: j:r such ~

that the major elements of the plans ano prepareoness organizations are tested within a six-year m .:r period. Each organization should make provisions to start an exercise between 6:00 a.m. and 4:00 a.m. O M ;. .

-d - 9 ';-t, :-t :- r :- 5: t::- - O ';-  :-' : : C : . . anca every six -

years. Exercises snould be conducteo durino different seasons of me fear At within a six-year seriod for exercising under var 1ous weatner concicions.

l

' least one exercise over a certoo of six years seme-eoece+eet should be j unannounceo.

Areas of Review Evaluation criterion, N.1.b., addresses several periodic exercise requirements.

I All of these requirements are modified. The most important change is to permit the testing of major planning and prepareuness elemenics within a six rather l

t than five-year period. All of the remaining exercise requirenants are placed j .within this six-year period.

Attendant Criteria In addition to meeting specific exercise requirements, State and local governments should meet the following requirements:

l

1. For those requirements related to the six-year compliance period for selected exercise activities delineated in N.1.b. above, the six-year period commences with the date of the first joint (utility and State and local governments) exercise conducted after November 3,1980, the effective date of the Nuclear Regulatory Commission Final Regulations on Emergency Planning,10 CFR Part 50 ( Appendix E) (45 FR 55410 August 19,1980). For example, if the date of the first joint exercise was March 23, 1981, the end of the six-year period is March 23, 1987.

All of the major elements are to be tested within the six-year period on a site-specific basis except for ingestion-related elements as the testing of such elements is not tied to a particular site for State governments. (See Attendant criteria 3 below.)

2. Scenarios for periodic exercises should be sufficiently varied so that all of the major elements of the plans and preparedness of offsite organizations are tested within a six-year period. The major elements of plans and preparedness are incorporated in the 35 exercise objectives contained in the August 5, 1983, memorandum: " Procedural Policy on Radiological Emergency Preparedness Plan Reviews, Exercise Observations and Evaluations, and Interim Findings."

3. Implicit in evaluation criterion, N.1.b., is the requirement for each State which has a nuclear power plant within its borders to fully l

• To nighlight changes to criteria in NUREG-0654/ FEMA-REP-1, the new language is l

underlined and the old language is lined through.

l

exercise 10 plans and preogr;edness related to ingestion exposure pathway measures at least once every six years in conjunction with a

. plume exposure pathway exercise for some site . .. . . ..... Thi s requirement is reflected in the 35 exercise oojectives and is

• presented in 44 CFR 350.9(c)(4). Each State with ingestion exposure pathway resoonsibilities for two or more sites located within its borders will fully participate at some site on a rotationai casts anc partiaily particioate at the otner sites once every six years. A State which has ingestion related resoonsibilities for a site (s) located within i*s borders and wnica is also within the 50-mile

. ingestion exposure pathway of a site (s) located in a borderina State (s), shall partially participate in all of tne ingestion relateo exercises for those bordering State site (s). For those States that do not have a power plant located in its borders, but are located within the 50-mile Emergency planning Zone of a bordering State's power plant, they should fully participate in at least one '

exercise over a six-year period and partially participate in all others. These ingestion-related vequirements represent revision of provisions contained in both NUREG-0654/ FEMA-rep-1 and 44 CFR 350.9(c)(4). -

4 The definition of full participation in ingestion aspects of exercises is guided by 44 CFR 350.2(j). Since local governments are not usually required to develop and test ingestion plans and prepardness, State officials would be the emergency personnel primarily involved in the

! ingestion portion of exercises. However, in some States, 1,ocal governments have responsibilities that require their participation in I such exercises. The number and func' tion of personnel needed should be sufficient for carrying out all those ingestion measures that are necessitated by a particular accident scenario. Also, organizations fully participating in the ingestion portion of an exercise should i deploy field teams to secure and analyze media samples as required by the accident scenario.

5. The definition of partial participation in ingestion aspects of exercises is guided by 44 CFR 350.2(k). As stated in item 4 above, State officials would be the emergency personnel primarily involved in the ingestion portion of exercises. The number and function of State personnel needed should be determined on the basis of verifying capabilities for carrying

. out the following responsibilities: Direction and control and related l conutunications for protective action decisionmaking and dissemination cf energency information to appropriate individuals, groups and the general public. Organizations partially participating in the ingestion portion of an exercise will not have to deploy field teams to secure and analyze media samples as such sections can be simulated.

6. Offsite organizations should make provision to start an exercise between 6:00 p.m. and 4:00 a.m. once every six years.

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7. Offsite organizations should schedule exercises at different seasons over,.a six-year period to increase the likelihood for exercising under -

vari'ous weather cond.iftons. This provision can be fulfilled through the regular scheduling of exercises and in conjunction with items 2 and 3 above. ,

8. Offsite organizations should make provision to participate in unannounced exercises at least once every six years. An unannounced exercise is a regularly seneculed exercise in wnicn the knowiecge of ,

the exact cate of tne exercise is restricted to only those ;:ersons with a need to know. Although the knowledge of the exact date is restricted, a time frame of 7 days within wnich the unannounced exercise is to be conducted will be established and known to all parties involved.

9. Items 2,3,6,7 and 8 may be combined in the same exercise or addressed in separate exercises within a six-year period.

SECTION 8: OTHER PERIODIC REOUIREMENTS HIGHLIGHTED TO CALL ATTENTION TO THE NEED FOR COMPLIANCE

• PLANNING STANDARDS AND EVALUATION CRITERIA F. Emergency Comunications Planning Standard Provision's exist for prompt communications among principal response organization!

to emergency personnel and to the public. (NUREG-0654/ FEMA-REP-1,p.47)

Evaluation Criteria

• F.3. Each organization shall conduct periodic testing of the entire emergency comunications system (See evaluation criteria N.2.a., N.2.d. and Appendix 3.)

G. Public Education and Information ,  !

, Planning Standard i 1

Information is made available to the public on a periodic aasis on how they l

, will be notified and what their initial actions should be in an emergency  ;

(e.g., listening to a local broadcast station and remaining indoors), the l principal points of contact with the news media for dissemination of information during an emergency (including the physical location or locations) are established I in advance and procedures for coordinated dissemination of information to the public are established. (NURCG-0654/ FEMA-REP-1,p.49)

Evaluation Criteria G.I. Each organization shall provide a coordinated periodic (at least annually) dissemination of information to the public regarding how they will be notified and what their actions should be in an emergency. This information shall -

include, but not necessarily be limited to:

a. educational infomation on radiation;

b. contact for additional infomation;

• Language for some of the evaluation criteria has been changed to clarify intent, t

but the requirements are not changed.

c. protective measures, e.g., evacuation routes and relocation centers.

- sheltering, respiratory protection, radioprotective drugs; and

d. special needs of the handicapped.

Means for acccsaplishing this dissemination may include, but not necessarily limited to: Information in the telephone booir, periodic infomation in utility bills and publications distributad on an annual easis.

6.2. The public information program shall provide the gemanent and transient adult population within the plume esposure EpZ an adequate opportunity to become aware of the infomation annually. The programs should include provision for written material that is likely to be available in a residence during an emergency. Updated information shall.be disseminated at least annually.

Signs or other measures (e.g., decals, posted notices or other means, placed in hotels, motels, gasoline stations and phone booths) shall also'be used to j

disseminate to any transient population within the plume esposure grathway EpZ j

appropriate infomation that would be helpful if an emergency or accident occurs.. Such notices should refer the transient to the telephone directory

! or other sources of local emergency informat.fon and guide the visitor to I appropriate radio and televison frequencies.

G.5. Each organization shall conduct coordinated programs at least annually to acquaint news media with emergency plans, information concerning radiation <

• and points of contact for release of public information.

H. Emergency Facilities and Equipment planning Standard Adequate emergency facilities and equipment to support the energency response are provided and maintained. (NUREG-0654/ FEMA-REP-1, p.52)

Evaluation Criterion W.10. Each organization shall make provisions to inspect, inventory and operationally check emergency equipment / instruments at least once each caterdar quarter and after each use. There shall be sufficient reserves of instruments / equipment to replace those which are removed from emergency hits for calibration or repair. Calibration of equipment shall be at intervals -

reconenended by the supplier of the equipment.

N. Esercise and Orills Planning Standard Periodic exercises are (will be) conducted to evaluate major portions of emergency response capabilites, periodic drills are (will be) conducted to i develop and maintain key skills, and deficiencies identified as a result of exercise and del 11s are (util oe) corrected. (NUREG-0654/ FEMA-REP-1, p.71)

-w- n,,,-e-- ~- , - - -m - - - - - , . - - , , - - - . - - -

l 6

Drill Requirements (Evaluation criteria)

N.2. Definition: A drill is a supervised instruction period aimed at testing, developing and maintaining skills in a carticular operation.

A drill is often a component of an exercise. A drill shall be supervised and evaluated by a qualified drill instructor. Each organization snall .

conduct drills, in addition to the biennial annual exercise at the freqdencies indicated below:

N.2.a. Communication Orills: Three types of connunication drills are  ;

acoressed: (a) Communications with State and local governments within the plume exposure pathway emergency planning zone shall be tested monthly; (b) connunications with Federal emergency response organizations and State (s) within the ingestion pathway shall be tested at least once quarterly in conjunction with the testing of plume exposure pathway measures of the State plan and (c) communications between the nuclear facility, State and local government emergency operations centers and field assessment teams shall be tested at least once every year. Communication drills shall also include the aspect of understanding the content of messages.

N.2.c. Medical Emergency Drills: A medical emergency drill involving a simulated contaminated individual that contains provisions for participation by local support service agencies (i.e., ambulance and offsite medical treatment facility) shall be conducted annually.

4 N_. 2 . d . Radiological. Monitoring Drills: Requirements are set forth for two l types of radiological monitoring drills: (a) Radiological monitoring drills l related to the plume exposure pathway emergency planning zone shall be l conducted at least annually and shall include provisions for connunications and recordkeeping. (b) Radiological monitoring drills related to the

, ingestion exposure pathway emergency planning zone shall be conducted at I least annually and shall include provisions for communications and record I keeping.

N.2.e. Health Physics Drills: Health physics drills shall be conducted .

semi-annually by State governments with licensees to test response to and analysis of simulated elevated airborne and liquid samples and direct radiation measurements in the environment. The State drills can be conducted at any site. .

l 0. Radiological Emergency Response Training

. Planning Standard Radiological emergency response training is provided to those who may be called on to assist in an emergency. (NUREG-0654/ FEMA-REP-1,p.75)

Evaluation Criteria 0.1. Each organization shall assure training of appropriate individuals.

7 0.1.b. Each offsite response organization shall participate in and receive training. Where mutual aid agreements exist between local agencies such as fire, police and ambulance / rescue, the training shall also be offered to the other

. departments who are members of the mutual aid aistrict.

0.4 Each organization shall establish a ' training program for instructing and qualifying personnel who will implement radiological emergency response plans.

The specialized initial training and periodic retraining programs shall se defined with respect to their scope and frequency and should be provided in the following categories:

a. Directors or' coordinators of response orgranizations;

b. Personnel responsible for accident assessment;

c. Radiological monitoring teams and radiological analysis personnel;

d. Police, security and fire fighting personnel;

f. First aid and rescue personnel;

g. Local support services personnel including Civil Defense / Emergency Service personnel;

h. Medical support personnel; and J.- Personnel responsible for transmission of emergency informa, tion and

< instructions. r,f .

0.5. Each organization shall provide for the initial and annual retraining l

of personnel with emergency response responsibilities.

P. Responsibility for the Planning Effort: Development, Periodic Review .

4 and Distribution of Emergerrf Plans Planning Standard Responsibilities for plan development and review and for distribution of emergency plans are established, and planners are properly trained. (NUREG-0654/ FEMA-REP-1, p.78)

Evaluation Criteria -

P.4 Eac'h organization shall update its plan and agreements as needed, review and certify it to be current on a annual basis. The update shall take into account changes identified by drills and exercises.

1 P.5. The emergency response plans and approved changes to the plans shall

> be forwarded to all organizations and appropriate individuals with responsibility for implementation of the plans. Revised pages shall be dated and marked to show where changes have been made.

! P.10. Each organization shall provide for updating telephone numbers, call-down TTsts and maps in emergency procedures at least quarterly.

Appendix 3: Means For Providing Prompt Alert and Notification of Response Organizations And The Population Periodic requirements related to alert and notification will be discussed and delineated in a forthcoming G1.

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SECTION C: ANNUAL LETTER OF CERTIFICATION In order to facilitate the monitoring of REP planning and' preparedness I requirements as prescribed in NUREG-0654/ FEMA-REP-1 and 44 CFR 350* as delineated in this memorandum, an Annual Letter of Certification shall be ,

submitted from each State to the appropriate FEMA Regional Director. The State submission of the Annual Letter of Certification to the FEMA Regional Director should be made my January 31 of each year and snould address cang11ance with periodic requirements for the preceding year. This letter -

shall include assurances that the requisite activities have been undertaken or completed, as aopropriate, by the State and local organizations for the following functions:

1. Public Education and Information (G): Means of dissemination of information, dates, participants, sponsoring organizations and description of any programs conducted to increase public and media radiological emergency planning and response awareness. *

2. Emergency Facilities and Equipment (H): Type of eqqtpment/ instrument, quantity and dates of chect/ test. .

~%

3. Exercises (N): Testing of all major elenents, conductin'g exercises under various time and seasonal conditions, unannounced exercises and testing of State (and local, as appropriate) plans for implementing ingestion pathway measures.

4'. Drills (N): Types, dates held and participating organizations. .

5. Radiological Emerg'ency Response Training (0): Scope and purpose of training, dates held, number of participants, agencies represented and sponsors of trainings.

6. Update of Plans and Letters of Agreement (P): Verification that plans and letters of agreement have been reviewed and appropriate changes made. Updates of plans should include telephone numbers, call-down lists and maps.

7. Alert and Motif'ication (Appendix 3): Type of tests conducted.in accordance with established schedule, dates held, and operability percentage achieved based on periodic testing.

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3 , Federal Emergency Management Agency

• ( /' f Washington, D.C. 20472 l l

OCT 2 585 MDORANCm .TR: Regional Directors / Acting Begional Director FPCM: .amuel W. Speck ,

Asasciate Director State and Iccal Program and Support StBJECI: Widance Memorandsm (C4) IT-1, A Wide to Dxuments Related to the REP Program The m identified above is provided to you for your information. This Guide pr#sents the policy and procedures of the Federal Emergency Managecent Agency (FDtA) for the devolgment, distribution and use of a variety of hmts related to the radiological emergency preparedness (REP) progrm.

Please note that the 2 addresses h:w REP documents will be coordinated with your organization.

Any concerns or questions about this GM should be directed to Vern Wirgert (202) 646-2872.

Attachment As Stated l

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' Sh Federal Emergency Management Agency Washington, D.C. 20472 October 1, 1985 GUIDANCE MENORANDUM IT-1 A GUIDE TO DOCUMENTS RELATED TO THE REP FROGRAM This Guide has been prepared to provide an overview of the various types of docuents associated with the Feceral Emergency Management Agency's (FEMA) radiological emergency preparedness (REP) paogram. It deals with the purpose, intended audience, format, classification, coordination, distribution, and periodic review of these documents and their relationship to other types of FEMA publications (e.g., Civil Preparedness Guides).

Levels of REP Documents. The various types of REP documents are grouped accorcing to their placement in fouf levels of publications. These levels are described below. -

Level I. Level I publications are regulatory in form, content and intent.

At the present time, this level includes 44 CFR 350, 44 CFR 351 and the

" Memorandum of Understanding between NRC and FEMA Relating to Radiological Emergency Planning and Preparedness."

Level !!. Level II publications constitute major policy and guidance documents that have been incorporated into the FEMA-REP series such as NUREG-0654/ FEMA-REP-1.

Level III. Level f!I docuents pertain to clarification of policy and procedures or transfer of technology between organizations and are designated as guidance memoranda (GM). Ws are developed on an as-needed basis.

Level IV. Level IV doceents include a variety of publications including research reports (e.g., Taft Louisiana chemical plant explosion),

studies / reports (e.g. New Mexico prototypical plan for radioactive material transportation accidents and Sandia's report on the volume of radioactive

, materials transported in the United States). It is our intent to designate level IV docments as REP-numbered documents.

While REP documents are grouped into four levels, the docuents in these various groups are often related to each other in content or by reference.

They also may be related vertically in that documents of a lower level may be incorporated into documents of higher level. For example, it is anticipated that several GM's will be developed on the same general topic of exercises. Once these GM's are published, it is the our intent to consolidate them and publish them as a CPG and eventually to incorporate 4

portions in the regulations as changes or additions.

Development, Use and Review of REP Documents. The following guidelines are set forth for developing, using and reviewing REP documents according to the four levels of publications. These guidelines are to be followed unless exceptions to the general guidelines are warranted by special

, ciremstances.

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- 2-Invel I. Invel I docaments are used to provide the basis and fratework for inglenenting the REP progran. De two current regulations, 44 CFR 350 and 44 CFR 351, contain the plicies, procedures and nochanisms for the provision -

of ccordinated assistance by Federal agencies to State and local governnents in reviewing and evaluating cf fsite radiolcgical energency planning and pre-paredness. Also, the FINA-NRC Mencrandun of Understanding (MDU) provides the franeworx for effective coordinatien of the respective roles and respns2ti- .

ities of these tw agencies within the context of the NRC's licensing function.

Se two r*2ulations are pelisnad in the Federal Register and their centents are codified in the Code of Federal Regulations. The CU is puolished in the Federal Register tut is not part d the Code. Provision will be ade for public ecmvents, as appropriate, to published regulatory revisions with time franes set according to the extent of the nodifications and the urgency of putting them into effect.

De develcpment or nodification cf Invel I docaments will be coordinated with the following organizations , FDR Regions, the NRC, the Federal Radiological Preparedness Coordinating 'Cemmittee (FRPCC) ~and other o'eganizations (e.g.,

Conference of Radiation Contror Program Directors, National..Energency Management Association, National Coordina't'ing Ccuncil en Emergency Management, Edison Electric Institute, Atcmic Indastrial Forum, the Audubon Society and the Union d concerned Scientists). The specific organizations with dich FEMA ,

will coordinate the developnent and review of level I docunents will vary according to the content and potential inpact. As a general rule, not nere l than 30 days will be allowed for the concurrent review and ccm mnts by the 1

organizations that are assisting in the develgnant d these docunents.

REP-related regulations, the FDE-NBC M30 and other level I docunents will be reviewed on a four-year cycle to detecnine the need to retain, revise or nodify them. Changes necessitated by pecgran nodifications in intervening years will be made on an interim as-needed basis.

Invel II. Invol II docunents are used for a nsmber of purposes: (1) To pronulgate guidance for State and local pvernments to use in develcping radiological emergency planning and preparedness, (2) to establish criteria for Federal officials to use in reviewing and evaluating State and local government planning and preparedness, (3) to provide infornation and data to support specific aspects W State and local governnent radiological energency programs and (4) to facilitate the transfer of technology between and aiong the private sector, State and local pvernnents and the Federal governnent.

Se current listing of REP-series docunents contain publications that both do and do not ccntain mejor policy and guidance. Per those docunents that do contain amjor plicy and guidance such as NURIG-0654/FDIA-REP-1; they will be, to the extent possible, republished in the future as Civil Preparedness Guides (CPG). Rose docanents that do not contain mjor plicy and gaidance such as FDE-REP-6, Exercise Evaluation and Simulation Facility Evacuation Events Models: Part I-PREDYN Users QJide, will be retained as REP-series docuients and will be placed in the level IV grcup.

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i Se incorporation cf scrne cf the REP-series domments into CPG's reflects cur camitsunt, to the extent pcssible, to use Agency p@lication for nats for REP domments as wil as to integrate the contents of REP docununts into CPG's

. CPG's that address Integrated Energency Managenunt System progran enphasts.

l

' are used by the Agency for transmittirg anjer policy and guidance to State and l local governments. A listing of REP-series doesents is provided as Attac.Nrent 1 to this 2 .

l Federal Register notices are provided for all level II dcaments in order to l

inform the p@lic of their availacility, to invite puolic coments and to

acknosledge formal adcption by FSMA. Ihe pattern and time allo ed for review l

and ccuents on level II doe.nents is the sane as that set forth for level I domments. The periodic review cycle for level II documents will be two years.

( We will use the current CPG ntubering scheme for REP-related CPG doesents.

Iavel III. Invel III m's are used for these purposes (1) To set forth FEMA l plicies and procedures related to REP regulations or general Agency policies j

such as the Integrated Dnergency Managenent Information Systen, (2) to provide clarification and interpretation of criteria contained in guidance dcesents such as NUREG-0654/FIMA-REP-1 and (3) to provide information of a nere technical nature to support the inglenentation of the REP program threa;h the transfer of tecnology. We will use the new runberirg scheme for level III m's which includes two alpha characters that suggest the subject addressed and a sequential number for that s@ ject area such as EX-1 (Exercises).

Iavel III doctments are to be developed in coordination with other organizations in the sano nenner set forth for level I docununts. For these domments, 30 days will be allowed for Regional reviews and 30 days for the concurrent review by the NRC, FRPCC and other organizations. These documents are to be reviewed each year or on an as-needed basis to determine if they should be terminated, replaced or nodified. As merent listing cf cperative m's is provided as Attachnent 2.

Invel IV. Invel IV documents are used for'the purpose of providirg supp3rt to specific aspects of FIMA's REP progran and may include prototypical studies, special research reports and p211 cations on other program issues and concerns.

As stated, it is our intent to use the :urrent REP-series designation for these documents.

F The Federal Register nay be used to notify the p@lic of the availability of these documents. No precise procedures are established for these documents as coordination in their develcpant and p@lication will be done on an as-appropriate basis according to their intended use and potential inpact.

i Invol IV documents are to be reviewed every two' years to determine if the doctsment should be terminated as an available p@lication, replaced or undified.

i 1

l .

Distribution. F124A Headquarters will assure distribution cd REP-related docwents to organizations involved in the coordination process and that may be facacted by the ;olicies, procedures, guidance or general mhtent of .

the documents. FD9A Mgional Offices will be responsible for distributing these decur:ents to State and local @ver:went and private sector organizations within . heir regions that may be i.pacted ::y *.he mntents of these docments. .

Attachnents (2) 9 4

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Federal Emergency Management Agency Washington, D.C. 20472 Attacnment 1 August 6, 1986 (Updated)

REP-SERIES CCCUMENIS

• REP-1 Criteria for Preparation and Evaluation of Radiological Emergency Response Plans and Preparedness in Support of Nuclear Power Plants

• REP-2 Gaidance on Offsite Emergency Radiation Measurement Systems

• REP-3 Dynamic Evacuation Analysis: Independtnt Evacuation Analyses: Inde-pendent Assessments of Evacuation Times From the Plume Exposure Path-way Dnergency Planning Zones of helve Nuclear Power Stations ,

• REP-4 Joint Review of Ccanents on Criteria for Preparation and Evaluation of Radiolcgical Dnergency L-g =e Plans and Preparedness in Support of Nuclear Power Plants

• REP-5 Qaidance for Developing State and Iocal Radiolog'ical Emergency Re-sponse Plans and Preparedness for Transportation Accidents

• REP-6 Exercise Evaluation and Sinulation Facility Evacuation Events Models:

Part I - PREDYN Users Qaide

• REP-7 Exercise Evaluation and Simulation Facility Events Models: Part II

- Users Manual for the Interactive Dynamic Network Evacuation Model

• REP-8 Exercise Evaluation and Simulation Facility Events Models: Part III-l Application of the I-DYNEV System

• REP-9 (Reserved for next Exercise Evaluation and Simulation Facility docu-ment]

• REP-10 Guide for the Evaluation of Alert and Notification Systems for Nu-l clear Power Plants

• REP-ll A Qaide to P M ng Emergency Public Information Materials

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j Federal Emergency Management Agency Washington, D.C. 20472 Attachment 2 CPERATIVE GUIDANCE MEMORANDA August 6, 1986 (Updated)

Numoer Date Title i

l 4 4/1/20 Radio Transmission Frequencies and Coverage

! 5 4/1/80 ha ats Among Governnental Agencies and

. (Revised- Private Parties

10/19/83) ,

l .

l 8 4/2/80 Regional Advisory Cmmittee Coordination with (Revised- Utilities -

10/19/83) l 16 8/7/80 Standard Regional Reviewing and Reporting h c6dures

, for State and Iocal Radiological Emergency Resnonse Plans 1

17 1/8/81 Joint Exercise Procedures 18 5/21/81 FEMA Action to Qualify 41ert and Notification Systems (Revised Against NURfD-0654/ FEMA-REP-1, Rev. I 10/19/83) 20 (10/19/83) Foreign Ianguage Translation of Public Education l

Brochures and Safety Messages l

l 21 2/29/84 Acceptance Criteria for Evacuation Plans 22 10/19/83 Recordkeeping Requirements for Public Meetings 24 4/5/84 Radiological Emergency Preparedness for Hardicapped Persons EX-1 7/15/85 Remedial Exercises

( EX-2 7/15/85 Staff Support in Evaluating REP Exercises l

PR-1 10/4/85 Policy on NUREG-0654/ FEMA-REP-1 and 44 CFR 350 Periodic Requirements IT-1 10 /2/8 5 A Guide to Doctanents Related to the REP Program PI-l 10/2/85 EEMA Action to Pilot Test Guidance on Public Information Materials and Provide Technical Assistance On its Use FR-1 12/3/85 Federal Response Center

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. # %.: .. ,f y Federal Emergency Management Agency Washington, D.C. 20472

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aci 2 ses MDORANDLM PCR: Regional Direc* g ors FBCH: Sanuel . Sh:k Assoc ate (r or State Pr rams t Support ,

"' Pilot-T s irg Guidance on Publie.Infonnation Materials -

SUIRECT:

and ding Technical Assistance-con its Use Attaded are documents Wich will support cur efforts for the next par in developing a standard against which energency public information materials for residents arn.ind ruclear power plants can be reviewed consistently:

l o FDiA REP-11, A Guide to Preparirg Dergency Public Information Materials, .and o 31 PI-1, FD1A Action to Pilot-Test Guidance on Public Information Materials and Provide Te & nical Assistance on Its Use.

As'you knew, the guldance, FDtA REP-11, has been prepared to assist these who prepare public information docunents to inprcue the content and dissemination of energency information. We have reviewed and applied ycur ccnnents on the April draft d this docunent and are ncw ready to issue it for voluntary use, du:ing a one-year cament period. We are offering a technical assistance pecgran to those who are interested in pilot-testirg the guidance against their public information materials. I am forwarding to the Federal Register an anncuncenent abcut the availability of the guidance and the technical assistance pecgram.

I wculd like your support in distribution c0 these docupunts and in solicitirg participation in the voluntary technical assistance progran. Any questions on this' program should be directed to the Headquarters Technological Hazards Division,as noted in the attached Gt PI-1.

Attachpants

• As Stated 1

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(${$7y Federal Washington, j

Emergency D.C. 20472 Management Agenc October 2,'1985 GUIEANCE MEMCRANDLN PI-1 FEMA ACTICN 'IC PILCT TEST GUIIMNCE CN PUBLIC INFORMATICH MA':ERIALS

& P! OVIDE TECHNICAL ASSISTANCE ON TIS USE PurJose

'Ihis Guidance Menorandum (CM) describes p.ocedures and policy the Federal Dnergency Management Agency (FD%)' Regional Offices and Headquarters should follow in iglementing a voluntary technical assistance program designed to solicit participation of State and local governments and licensees in pilot-testing Gaidance on Preparing Dnergency Public Information Materials, FEMA REP-11. REP-11 provides an aglification of NUREG-0654/TEMA REP-1, Rev.1, Planning Standard G. 1. and 2. 'Ihe review of public information materials against these standards is an aspect of FEMA's overall responsi-bility for offsite radiological ernergency planning and response and is one of the ways FEMA assistis:. State and local goverrsnents in implementing their responsibilities for the safety of persons and property in the vicinity of conenercial nuclear power plants.

FDE REP-11 is intended to assist those who' prepare public information docunents, i.e., State and local goverrinents and the licensees of, nuclear power plants, in ig roving the content and dissemination of emergency instruction. It is our goal to increase the covrehensioility of these docunents so that if notification of an emergency becanes necessary, residents in Dnergency Planning Zones around nuclear power plants will know what actions to take. With the final publication of this guidance in late 1986, FEMA will have a standard against which public information materials nationwide can be reviewed cena'istently.

A voluntary, contractor-supported technical assistance program is being -

initiated by FEMA Headquarters for several reasons: 1) "Ihe technical assistance program will provide the target audience exposure to the principles and techniques of igroving emergency public information dissemination as reflected in the guidance. 2) '!he pilot testing wi.11 give FEMA the benefit of practical experience in applying the guidance to several site-specific situations prior to finalizing the guidance as a standard for required periodic review. 3) State and local governments will have the opportunity to provide input into the final guidance through participation in the technical assistance visits. 4) FDR will collect information about the range of public information and education techniques,being utilized and disseminate the most successful techniques. Although only written products will be evaluated at this time, all techniques being used will be recognized and docunented.

Until the pilot-testing phase of this technical assistance program is ace 19 sted and the FDR. REP-11 guidance is finalized, the application of this guidance'is voluntary. All. written reviews of materials during this one-year period are part of the process of pilot-testing and finalizing FDM REP-11.

Itemized advice and ccmnents should be considered as suggestions. After the one year period, the finalized FDM REP-11 will be used as a standard for required periodic reviews.

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i i  !

Scope of Technical Assistance Consultatien .

Organizations requesting technical assistance reviews will rwceive an evaluation of all written products designed to consnunicate energency public  !

l information, with panicular anphasis on readability.' A contractor team . ;

provided by FD% will provide advice on aspects of content, ccmptwhensi-bility, design, and distribution. A readability analysis also can be requested as a single-item consultation. All personnel who participate in the product develconent, including county, state, licensee and Regional office personnel will be invited to take part in the discussion to get maximan benefit of any advice offered and to achieve maxinam interaction.

Technical assistance can be provided 1) through a field visit by the contractor to the FIMA regional office or to the licensee site; 2) through written correspondence with telephene consultation or 3) through readability analysis provided with written advice. If technical assistacce is requested through cer'respondence, all parties will receive copies of the written l report throug(the FIMA regional office.

Criteria for Selection As Technical Assistance Site l

1 l .

Organizations interested in technical assistance must make their request l through the State to the FD% Regional Office. State support of the technical assistance is essential to having the contractor perform the review. nae to limited' resources available, sites curfently operating will receive priority for technical assistance. Geographic distribution also may be a consideration in selecting and scheduling sites for technical assistance.

l i Procedures for Requestino Technical Assistance i

Organizations (licensees, State and local governnents) interested in technical assistance should follow these steps:

1) Make a written request to the FD% Regional Office through the State office, specifying site, materials to be reviewed, whether or not a site visit is requested, and the time period in which the technical assistance could be conveniently scheduled.' - A tw cd window should be allowed for scheduling, if possible, or alternate dates suggested.

2) The State, in passing the request to FD%, should indicate which personnel, if any, can participate during a site visit, or who should be responsible l for reviewing and responding to results, l

3) When a site has been selected for technical assistance and so informed i by the Regional Office, the requesting organization should send three copies of all public information materials to be reviewed, any docunent-ation of the distribution system for the materials and other public education efforts, to the FD% Regional Office. The materials should be sent to the FDu Region at least three weeks in advance of the requested

, technical assistance review date.

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Responsibilities A) FD% Headquarters:

l I o De Technological Hazards Division (WD), Prcgram Developgnt (PD)  !

o Branch is responsible for developnent and revision of FDM REP-11 and this precedural G1: selecting sites in coordination with the Field Operations (70) Branch; scheduling technical assistance with

- the contractor; forwarding the materials to be reviewed to the contractor: docunenting practical aoplication of the guidance; ocrmunicating ;clicy and cojectives pertaining to the guidarce: ard collecting data on information practices to add to W D data base and to share with the industry, State and local governments. The PD Branen will hold pre-technical assistance conference calls with the Region and contractor to discuss the materials to be reviewed and to deal with major issues. The PD Branch will pass on the results of the technical assistance review to the FC Branch for distribution to the Region. The PD Branch will finalize the guidanc,e based on ct:rments received frm the public and those who participated in the technical assistance program.

o De FC Branch will support the scheduling of the technical assistance; notify the Regional Office when a site has been approved for technical assistance and confirm dates; advise the regions when Headquarters learns of any organization with interest in technical assistancer advise the PD Branch on requirements for scheduling and coordination with other field activities and participatien of regional, State and licensee staff. D e 70 Branch will pass on the results of the technical assistance reviews to regional offices for their consideration.

B) gi_A Reglenal Offices:

o Make distribution of FD% REP-11 to State and local government and licenue energency management and radiatiorvhealth personnel, and l provide information on the technical assistance program. Contact States to follow through on leads fr a Headquarters to expedite scheduling of technical assistance, and solicit maximun participation.

Information on organizations interested in volunteering should be provided to FD% Headquarters by November 15. Forward requests and two copies of materials to be reviewed to FDM Headquarters and participate in pre-technical assistance conference calls with Headquarters and the contractor. Retain one copy of the materials in the Region office for reference. Prior to the technical assistance session, will review the public information materials against the energency plan for consistency. Continue to perform standard public information review, according to Planning Standard G, for those sites who have not volunteered to participate in the technical assistance program. Distribute, as appropriate, results of the technical

• assistance report to licensees, State and local goverrment, and utilize results of review, as appropriate. (As noted in the discussion of Purpose, application of the results of a technical assistance review during the one year period is voluntary.) Briefings on public irformation program may be held as part of regional conferences, with modest support, if available, frm Headquarters i and contractor. D D personnel should cocrdinate these offorts with i

the Regional Public Affairs Officer and appropriate NRC regional

personnel.

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~4-C) Technical Assistance Contractor (Education & Traininc Associates, Inc./ .

Arconne National Lab):

Will schedule technical assistance based on written request frcan Headquarters. Confer with Regicnal Office and Headquarters en l

pre-technical assistance. Forform review / technical assistance as specified in request. Provide written report within one week to Headquarters on any technical assistance effort administered.

Sunnarize zusults in acnthly reports, and docunent techniques presented for project data file for future reference. Maintain a emplete file of all materials reviewed, by site, for future reference.

D) State / County offices:

Will coordinate and forward request for technical assistance frcrn licensee to PTMA Region. Participate in technical assistance as feasible and provide input to guidance during visits and/or in writing after technical assistance has been delivered. Participate in regional briefings to discuss public information program and provide input on guidance. Review results of technical assistance reports.

Tinetable .

September 24, 1985 Notice in Federal Racister (estimated)

October 1, 1985 -

Technical Assistance Reviews May 31, 1986 December 30, 1986 Public Information Guidance Finalized t January 1, 1987 Required Periodic Reviews Based on Guidance Begin FOR PURDIER INFORMATION CCNTACT:

Stacey Gerard, hchnological Hazards Division, Office of Natural and Technola2ical Hazards Programs, State and Incal Programs and Support, IWeral Dnergency Management Agency, 500 C Street S.W., Washington, D.C. 20472 202-646-2861.

Copies of FEMA REP-11 can be obtained frcza the FTMA Regional Offices, or by writing the FTMA Publications Division, P.O. Box 8181, Washington, D.C.

20024.

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Federal Register / Vol 50. No.199 / Tu:sday. October IS.1985 / Nodces 41737~

forwanied to the Office of Management EPA 80006. Interim Status Standards Pubes information Codection and Budget (OMB) for review.The ICR for Owners and Operators of Hazardous Requirement Suarmtted to trte Office desenbes the nature of the solicitation Weste Treatment. Storage, and Disposal of Management and Budget for Revfew -

and the expected impact, and where Facilities (ISS Surface Impoundment Design and Operating Certil! cation October f.ises.

appropriate includes the actual data .

collectice instrument. The following Requtrements), was approved 9/17/85 The. Federal Communications l- Commission has submitted the foilowing 4 ICRs are svedable for feview and (OMB *2056 0007: expires 9/30/a8).

information coilection requirement to

' comment. Comments on all parts of this notice son pusrrMan reasonesanoes costracr: may be sent to: OMB for review and clearance under

- Nanette Uepmen. 202-382-U42 or FTS Nanette Uepman. U.S. F.nvironmental ** Y Puo.36-811(44 U.S.C."2307b 382-2742. Protocum Agency.OfHee of Cooies of this suomienton are i

summerwry imponasanoes. Standards and Requiscons (PM-223), availacie from the Commission cy Regulados and Information esuing Dons R. Senz. (2021832-r313. <

OfBee of Air and Radlados l ""*8""*"* " * * '" "Al"8 '" **""*"' "" *

• tit!m New Soruce Perrormance S.W. Washington. D.C. 20400: informanon collection snould contact .

l Standards (NSPS) for Automobde and David Reed. OfRee of Management and and T M Swfue Wayne lais (ICR *1084) or Richard Otis Budget. Room 3233 NECB. Washington, a

do (ICR #1064).

reinstatement of ac expired Information (ICR *1283). Of5ce of Management DC m (202W231.

OMB No.:JoeMosa Collection Request: there are no and Budget. OfBce ofInfonnation and

Title:

Application for Ship Radio changes.) Wamry h h Exmudve Abstract Facilities which coat the OfBee Building (Room 3228). 728 [FCC 301 swfaces of motor vehicles are required Jackson Place.N.W Washington. Aedom Extension.

- ' to submit reporta and to keep records D.C.2050L '.

. Estimated Annual Burden: 3.800 I which riae ====* compliance with VOC emissions standards. Inidal performance Date October 7.ises. .g 8; - M 319 Hours.

tests, monthly calculations of VOC Desiel J. Flesiaa. Federal P-ada== Commismos, e=i==3a== and praa=== lag information Acanny AresserAspedealso medlaformense WIElam J.Triassies, are seppiled. N  %

Pa=Pandanter Ownere and operetore (FR Dee. as-44411 Fued 10-11-ess tes eml (FR Dee, as-34er1 Fued 10-11-48; tes am) of facilite== which cost motorvehicle maa.sse onessesu us . , , , _

sufscos.

Renessuk and De,=a=f===* Programs PEDERAI. EMERGENCY 11 tis Reseerd C"--% on mes adandaa8aaras7 AGENCY Health Habits and Drinking Water (ICR

• Ulopert 888.16411 Propering Emergency A Guide l

. dos wiH on dm l only.) Poulsono for Reconsideration of Abstrace The Environmental Aselono in Rulemeidng Proesedings aemocv: Federal Emergency Protection Assacy's OfRce of Research u===g.==ne Agency (FEMA).

and Development wGl study. m e,1m.

[ asmoss Notice of availability of A cantievsecular risk factore by surveying The follooring listings of petitions for -P Wissensin residents from comunualties r=ea==hettes Blad la ca==i==ia= Guide Iniwmados to Preparing Matwials and Er- *'bublic cal with varying doyees of weter hardnese. r=I-=Idag pe=*==edaga is published assistance on its use.

Respondentat yVisconsin residents pureenet to i tese(e). Oppositions to from casemanities with varying degrees such petitions far reconsideration must aussuamv:This serves as nodce of the be fund within ts days after publicados availability of a Guidance on Preparing of water hardness. Eniergency Public Infamation of this Public Nodes in the Federe!

, Agency FRA Clearance Restoests Repuse a na Wuon must Materials. FEMA REP-11. and a ra=yn=*=d by OMB be whia10 days aAw h h for voluntary technical assistance program ~

EPA 80012. Request for Vehicle Bling oppositions has expired. designed to pilot. test the guidance.

Emelusion fhza Clean Air Act, was Sebject: f le===ing Space Stations la FEMA REP-111s intended to assist approved 9/13/88 (OMB *2000-0124: the Domesde Fixed-Satellite Service (CC those who propere public information expires 9/30/es).

• documents,i.e State and local Docket No. as-13s).

EPA 80281. Notification of Hazardous FHedby:CalJ.e- "a & WlHiana gowwnments and the !!censees of Weste Activtty-Amendment Based on F. Taylor for RCA Americes nuclear poww planta. In improving the Hazardous and Solid Waste ca=== ale = dons. Inc., on 9-36 48. content and dk===ination of enugy A==ad==nts (HSWA) of1984 -Small Henry Goldberg, Phillfp !.Spector. Instruction. It is our goal to increase b Quandty Generators, was approved 9/ Stephanie Soauner & Regma Harrison. the- . ' "bility of these 23/85 (OMB **nen.me, expires 9/30/ Attorneys for Nadonal Fuehange, loc., documents so that if notificadon of an as). on S 30 48. emergency becomes necessary.

EPA 8801. Unifonn Hazardous Waste residents in Emergency Pianmns Zones Manifest for Generators and Federal e-da== f*=== around nuclear power plants will know Transportere-Amendment Based on Wuusa l.Trieure"* what actions to take. With the final -

HSWA of 1984--SmaH Quantity Sacrosary . publication of this guidance in late 1986.

Generetors, was approved 9/25/88 [FR Des. 85-34075 FUed 10-11-aac aos aml FEMA wul have a standard against (OMB *2050-003e: expitse 9/30/88). smuse coes ens.es.e which public information matenals

an o

e

.,--e -

p-7ipn-,.--.r-w-um-- - - - <p-w* ==- +=-

41738 Federal Register / Vol. 50. No.199 / Tuesday. October 15. 1985 / Notices naconwide can be reviewed analysis provided wit written advice. If Pon rwrneen mrownArios contact:

raa = =*==tly, techmcal assistance is requested Stacey Gerard. Techmcological Hazar Avoluntary contractor. supported through correspondence, all parties will Division. Omce of Natural and techaksi assistance program is being receive copies of the wntten report Technological Hazards Programs. State initiated by FEMA Headquarters for through the FEMA regional office. and Local Programs and Support.

Federal Emergency Management .

several reasons:(1)The technical Cdhria for Sei& As Techmcal assistance program will provide the Agency. 500 C Strut SW Wasem.gten.

Assistance Site DC 20472 202-446-2861.

target audience exposure to the 4

principles and, tocamques of haprovmg Organizationa interested in technical Qpies of FEMA REP-11 can be emergency puolic information assistance must make their request cotamed from the FEMA Regional "

cissenunauen as retlected in the trough the State to the FEMA Regional C5ces or oy wnnng the FEMA guidance. (2) The pilot tesung wtil stve CISce. State suoport of the recamcal Puolicanons Division. P.O. 3ox d181.

FEMA the benent of precucal assistance ts essenuat to havmg the Wasningtort. DC 20024.

exponence in appiytag the guidance to contractor perform de revtew. Due to cated: October 2. tsas.

several sitee.epecific situsuons prior to limsted resources avadable. sites Samusi W. Sesch.

MaH-= the guidance as a standard for currently operadng wtll recesve priority Associate D/rsesor. State e LocalPrograms #

i i required penodic review. (3) State and for tocanical assistance. Geographic local governments will have the distribudos also may be a consideration support, opportunity to provide input into the in selecting and scheduling sites for (fit Doe. 36-24487 Filed to-11-48: tes aml final guidance through particiaption in technical assistance. aname oaos erie.ews the technical assistance visits. (4) FEMA Procedures for Requesdas Technical ..

will collect information about the range 3 ,g,,,,,,

l of public information and education FEDERAL. RESERVE SYSTEM techniques being unilzed and Crganizations (licensees. State and di =iaate the most successful local governments)laterested in AmortTrust Corpondon, et a4 l

techniques. Although only written technical assistance should follow these Formations of; Acquieltions tiy; and products will be evaluated at this time, step" -t Mergers of Sank Holding Companies au techniques being used win be (1) Make a written request to the I

FEMA Regional ofSce through the State The companies listed in this notice recognized and documented.

Until the pilot-testing phase of this osce, specifytag site, matenals to be , have applied for the Board's approval e.,hnie 1 assistance program is . reviewed, whether or not a site visit is under section 3 of the Bank Holding

. requested.1md the time period in which Company Act (12 U.S.C.1842) and completed and the FEMA REP-11 section 225.14 of the Board's Regulation guidance ist Analized. the application of the technical assistance could be this guidance is voluntary. All written conveniently scheduled. A two. week Y (12 CFR 225.14) to become a bank reviews of materials during this one. window should be aHowed for . holding company or to acquire a ban) year period are part of the process of ^^d"Haa_ if possible, or alternate bank holding company.The factors th dates suggested. are considered in acting on the pilot. testing sad Anall' int FEMA REP .

IL Itendsed advice and comments (2) The State. In the request to applications are set forth in section 3(c)

• should be considered as suggesdons. FEMA. should Indicate w personnel, of the Act (12 U.S.C.1842(cj).

After the one. year period, the Maali,ed if any. can participate during a site visit. Each appl

• cation is available for FEMA RIP-11 will be used as a or who should be responsible for immediate inspection at the Federal standard for mquired periodic rwiews. mviewing and to results. Reserve Bank indicated. Once the been mi* #

Scope of Technical Assistance ,d3 and , nformed b . application has been accepted for F processms, it will also be available for Censultaden the Regional OSce, se mquesting inspecdon at the omces of the Board of Organizations mquesdag technical organization should send three copies of Governors. Interested persons may assistance reviews will receive an au public information materials to be express their views in writing to the evaluadosof allwrittenproducts reviewed, any documentation of the Reserve Bank or to the olBces of the '

designed to communicate emergency distribution system for the materials and Board of Governors. Any comment on public informadon,with particular other public education eforts, to the an application that requests a heering l

' h

==t ==*= on readability. A contractor FEMA Regional OSce.The mahrials must include a statement of why a team provided by FEMA win provide should be sent to the FEMA oani at written presentation would not suffice in advice on as{ege of contest. least eroe waks in advance o se lieu of a hearing,identifyms specifically

-ty, design, and requested 'achaie=1 assistance twiew anyques ons g act at am in dispum distr'ibution. A re,adability analysis also data, and summartsing the evidence that

,,, 9 - _ , , ,g,,g,,gg, Tlassdoble would be presented at a hearing.

canaldAH " wh Unless otherwise noted, comments Technical Assistance RC M1.. regarding each of these applications participate in the product development.

including county, state. IIcensgo and testMiey 31,1988 must be received notlater than Regional ofEco personnel will be invited Public Information Gaddaaea Finalized- November 1.1985.

to take part in the di=e=== don to get Dec.3tL19ee maximum beneSt of any advice offered Required period Review Based on A. Federal Reserve Bank of Ceveland C'ddane= Begm.-Jan.1.1987 (Lee S. Adams. Vice President) 1455 East and to achieve maximum interaction. Sixth Street, Ceveland. Chio 44101:

Technical assistance can be provided (1) Comments on this document win be through a field visit by the contractor to received through September 30.1986 and. 1. AmeriTrust Corporetion. Caveland. .

the FEMA regional office or to the should be addressed to: Rules Docket Ohio: to acquire 100 percent of the licensee site:(2) through written Cork. Federal Emergency Management voting shares of AmenTrust ,

t.orrespondence with telephone Agency. Room 835,500 C Street SW., Development Bank Ceveland. Ohio consultation: or (3) through readability Washington. DC :0472. Comments on this application must bs

' J; PUBLIC INFCRMATICN MATERIALS 90WNIARY REVIEWS - STATUS LIST 5/28/86 44 CFR 350 TAV Report Site Aceroval Date

1. Salem / Hope Creek 8/10/85 8/10/85 10/03/85 in

2. Trojan OR/Wh 7/82 10/14/85 in

3. WNP-II in

4. Maine Yankee 10/31/85

5. Vermont Yankee .

in

6. Yankee ac.we 11/01/85 AR 1/82 11/18/85 in

7. Arkansas Nuclear One in

8. San onofre 12/02/85 12/20/85 in ,,

9. Termi II in 1/10/86

9. Ccmanche Peak ALL STATES CONF. ITMA REGION V 1/16/86 in in

(

10. Oyster Creek 1/13/86 MI 5/83 1/24/86 in

11. Big Rock in

12. Palisades MI 7/82 1/24/86 in

13. Monticello

• 5/85 2/10/86 in

14. Prairie Island WI 5/85 W 9/85 2/10/86 SC 12/81 2/11/86 in

15. H.B. Robinson 2/11/86 in

16. Shearon Harris .

in

17. Brunswick NC 3/82 2/11/86 VA 2/83 2/24/86 in

18. North Anna in

19. Surry VA 2/83 2/24/85 3/24/86 in

20. Three Mile Island " in

21. Beaver valley ,

" in

22. Limerick " in

23. Peach Botton " in

24. Susquehanna

25. D.C. Cook MI 9/83 2/25/86 in *

26. Calvert Cliffs MD 8/85 3/13/86 in 2 12/84 3/25/86 in

27. Fort Calhoun in

28. Cooper M0/NB 6/84 3/25/86 *

29. Diablo Canyon 3/26-8/86 in

30. Rancho Seco 3/W in

31. Palo Verde 3/10-11/86 in

32. Artificial Island 4/14/86 in

33. V.C. Sumner SC 11/81 4/28-30/86 in

34. Clinton 56 in l

l l

.,--9,.. - . . . , - ..- w . .--..--m.,-py.y -

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.,,,,m,-. ..--___-,g a w,e,y ,-,,,- ,-- .- .,,._,m m__m_. -_.. .__ .-___a_u

. ~.

T , Federal Emergency Management Agency Washingt6h, D.C. 20472 .

3sm DEC MEMCRANDUM ECR: Begional Directors Acting Regicnal Director, Region 5 F7CN: Samuel W. Speckhk6nse ~

Associate Direcher State and Iccal Programs and Support SUEk7ECT:

G.tidance Memorandum ER-1: Federal Response Center Site Selection Criteria for Peacetime Radiological Dnergencies The Federal Radiological Emergency Response Plan (FRERP) was published in operational form, including approval at senior levels of management of the twelve Federal agencies responsible for peacetime radiological emergency planning and response, on November 8, 1985. A copy of the Federal Register publication of the FRERP is attached.

Also attached is a copy of G.tidance Memorandum FR-1: Federal Response Center Site Selection Criteria for Peacetime Radiological Emergencies. The substance of Gt FR-1 reflects guidance previously published in the G.11 dance for Emergency Response Tean Planning (FEMA Manual 8720.1/ July 1985), ,

'. section 3-2, pages A18-19. The purpose of issuing Gt FR-1 at this time is to bring into sharper focus the preselection efforts for Federal Response

' Centers (FRC's) in the vicinity cf comnercial nuclear power facilities.

Een considering sites for Federal Response Center pre-designation, keep in mind that collocation with the (forward) State Dnergency Operations Center is of primary inportance, if at all feasible. If the preselected candidate FRC site is greater than 50 miles fran the nuclear facility, special attention l

to comunications systems among the response facilities will be necessary.

In this regard, the General Services Administration Regional Office may be l of valuable assistance in identifying potential Federal and State facilities for FRC's.

I appreciate the fact that this preselection effort will require considerable coordination anong Federal and State officials this fiscal year. Thank you for your efforts in satisfactorily conpleting this task in a timely manner.

- Attachments i

i i

- - - - - - ---7--, ,.,-.,m_ , . - , , -

__.__=e-,-_

,.,- jfh-)* Federal Emergency Management Agency

• k Washington, D.C. 20472 ,

11/20/15

.. r GUImtCE MEMCRANCEM FR-1 FE2RAL RESiCNSE CEYTER SITE SELEC"'ICN CRITERIA FCR PEActrIME RADICIDGICAL !!NERGENCIES ne followirg guidance namorandum (G() has been prepared to assist Regional Offices ard the State and local governments in planning for Federal response -

to a peacetime radiological eergency. Bis guidanca deals primarily with fixed nuclear facilities and attenges to identify the minimun needs to support a Federal rasgonse at a Federal Response Center (FRC).

BACKGRCAMD Executive Order 12148 calls for FDtA to coordinate the Federal response plannig and mitigation offorts for energencies that affact the safety and well-beirg of the public. m ile the concept of a FRC is most familiar in a radiolcgical energency setting, in any non-declared energency requirire a wiified Federal presence and the deployment of a FEMA Dnergency Resgense Tem (ERT), an FRC could be utilized to organian that response. For nuclear power reactors and other peacetime radiological energencies, the Federal Radiological Emergency Response Plan (FRERP) provides for establishment of an F1tC in order to coordinate of f-site Federal resgonse efforts, other than radiolcgical monitorirg offorts.

In addition to Executive Order 12148 and the FRERP, evaluation criterion C.l.c.

of IRREG-4654/ FEMA-itEP-1 directs States and licensees'at commercial ruclear power plants to make provisions for incor;oratirg Federal response capabilities within their plans. His G4 provides practical guidance to States and licensees to fulfill this function and provides specific acceptance criteria for evaluatire coupliance with C.l.c.

FEDERAL RESPONSE CENTER (FRC)

Se FRC is a center established by FIMA at a location identifiat in conjunction with the State that serves as a focal point fbe Federal response tean interactions with the State. ne FRC is similar in concept to an emergency operations center.

For ruclear gewer reactors, the FBC is operated in conjunction with the Dnergency

- Operations Facility where the State, NRC, and utility can coordinate protective action reconmendations.

2 S'DNEARDS, EVAE.tATION CRITERIA AREAS & REVISd AND ACCEPIA?CE CRIURIA C. DOGDCY ftESPCNSE SUPPCRT AND RESCURCES Planninc Standard .

Arrargenents Se requestirg and effec ively usim assistance ssources have coen made, arrargevents :o acecmedate State -

ard local staff at the licensee's near-site Dnergency Oceratices Facility have been made, and other organizatiens capaole of augmentirg the planned resgonse have been identified.

(NLREt2-0654/TEMA-REP 1, p. 40) i C l.c. EVALUATIN CRITERION 1 l

he Federal governnent maintains in-depth capability to assist licensees, States and local governnents through the Federal Radiological 2nitoring and Assessant '

Plan (formerly Radiological Assistance Plan (RAP) and Intera;ency Radiological Assistance Plan (IRAP). Each State and licensee shall make provisions for -

l i

incorporatirg the Federal res;cnse capability into its operation plan, including I the followirgs specific licensee, State and local resources available to support th Federal res;cnse, e.g., air fields, conmand posts, telephone lines, radio l j

frequencies and telecommications centers, l

AREAS OF REVIEW I

2e blicwirg are basic site-selection criteria he establishirg the location l of a FRC. 21s facility w3uld be established, if wrranted, during a radiolcgical energency occurring at any fixed ruelear facility or site of incident. Se FRC i l

site s?culd be preselected by FEMA in conjunction with and consultation of the NRC, utility and State governnent daring FY86. FEMA shculd seek State cooperation l in identifyirg the location of the FRC. Se Departnant of Energy (DOE)-designated Federal Radiological Monito::irg and Assessrent Center (F1MAC) site should be l considered dwn locating possible FRC sites, in censultation with the senior ,

)

DOE Radiological Assistance Progran tean number and EDE contractors. Bere are no costs associated with preselection of an FRC site. Costs to establish the FRC l at the preselected site in the event of a Federal response will be hardled on 'a case by case basis bete the FEMA Regional Office ard the State goverrment(s).

I l

ACCEF!ANCE CRITERIA

1. tcCATION he FRC should be located at least 10 miles from the fixed ruelear facility or site of incident. .

De location arculd be not more than 10-15 mirutes by vehicle from the State connand and control center. De FRERP states, " Ideally, the (Senior FDIA OfficiallSFO and staff, other Federal agency res;cnse teans, and State agene/

o representatives wuld be collocated at the scene, but many State plans do not reflect this concept. Accordingly, m4A and .ne Ccqnizant Federal Agency site-specific plans and procedures shculd be 'lexible enough to accamedate State coerations. Such coordination is best obtained wnen these officials and key support staff are located near each other, preferably in the save facility, and have direct lines of comamications."

2. FACILITf, The FRC should be approximately 2,500 square feet in size, and capable of accannedating 100 people representig FD4A and other Federal agencies with a role mder the FRDP and appecpriate State liaisons, includig space for files, message center, office machines and comunication equipnent. The facility may i

be either fixid or nobile. ,

There should be sufficient, packing space for a minimtsn of 40 vehicles.

3. EQUIP M The FRC should be able to acccmnodate twenty-five six or eight foot foldig -tables ;

and 100 foldig chairs.

4. CHOIICATIONS l

Provisions should be made for sixty telephone lines - 20 trunk lines.

Iccation should be suitable for radio transnissions and installation of antennae.

5.17tILITIES Shace in the FRC should be lighted, heated and air-conditioned.

Approximately 20 electrical outlets fc mtmal office machines should be available There is no requirenent for 220 volt.a.

Sanitary facilities should be in 7 47, 1 a accomodate 100 people.

There may be a need for janitorial services.

6. SECURITY There will be a need for 24-hour security.

7. ACTIVATION The FRC should be capable of being fully operational within 12 to 24 hcurs af ter rotification of incident. Provisions should be made for continuous 24-hour operation.

T- --:- ,_-.. ::-_-__-- .L:_-_  := _- . - . . - .

86.;1/C3 10:30 ?O2 xWINCO ICPP 537 525-3499 Federal Emergency Management Agency Washington. D.C. 20472

. w.

CEC 24 eg d

• p* "" 3 ..

MDCitANttM FQLs !CH Division Chiefs 7

h,ffoff. s i al , ', " .

-'I .h,* .

Assistant Associate Director State atti tocal Ptrq3 rare and suppet sussers asidance on tuttrA654/FDth-IU:P-1 Evaluation Criterion J.12 This memorandun provides interpretative guidance on NL1tzG-0654/FDIA-REP-1 protective response evaluation criterion J.12:

Each organtastion shall describe the means for recietaring and monitorirg of evacuees at relocation centers in host areas. 1he personnel and equipnent available should be cepable of monitoring within about a 12-hour period all residents and transients in the pitmo exposure EFI arriving at relocation contare.

2he question arises as to the percentage of the evacuses that could reason-ably be egacted to arrive at a relocation conter(s). Previous experience gathered on evacuation twoponses to a variety of natural and technological l smorgencies is not conclusive. Assearch into this matter, housver, has  !

rwvealed that anyWre fran 3 to 20 percent of the evacuees arrived at relocation centers or shelters. For radiological energencies, it is ree-sonable to ===== that additional evacuees, to allay their concerne and fear over radiation, will go to relocation centers whether or not they have been exposed to radiation. "J.ue, the percentage of potential evacu-ese for radiological energencies may be closer to the upper end of the 3 to 20% range.

t The congregets care issue is revied as a part of all Atanic Safety and Licensing Board hearings, although it has never been fonnally litigated at such a hearing. The congregata care facility capacity in the vicinity of nuclear power planta is usually cited as being between 5 and 15 percent of ,

the estimated nuster of evacuees. With these percentagee in mind, it is '

apparent that there is significant diversity in the frame of reference sur-rownting this issue.

\

l 8 6. '. 1 / C 3 10:30 ?O3 xWINCO ICPP W 525-3?99 T w guidanos provided below is based on the followirg factors (1) Past experience with evacuations regardless of the reture of the emergency, (2) inclusica of fear and ecertainty factors associated with radiological energenciae and (3) percentage of potential evacuees for congregate care facilities cited in AS!.3 hearings.

• 9ddEE.

• tw state and local radiological energency preparedness plans should include provisions at rvlocation center (s) in the form of trained personnel and equipent to monitor a minirem of 20 percent of the estimated population to be evacuated.

For highly ingrobable radiological releases involving high levels of radiation encczipessing a relatively large area, it may be necessary to nonitor a greater nunber of evacure beyond 20 percent of the population. In such a sit"' an, State and local governnents iculd be uwr 1 to dev61 and inglement ad hoc response measures, supplemented, if needed, by Federal and private sector resources.

Any questions or concerne about this guidance should be directed to Mr. Bill M:r4tt at 644-2857.

\

86.:1/C3 10:30 ?J4 xWINCO tcpp 33' 525-??99

- Federal Emergency Management Agency

• Washinpon, D.C. 20472

> DCT 22 585 ,

MDCIUNDI FGL Marshall E. Se Chief, Pol velppnent 3r

[.

F3Gla Ces .W Osief, Field Ops ions Brandt R523l2: Policy Determination Concoming NUMG 4454 Element J 12 1he attamed October 4,1985 letter face Joe Roller, of the Idaho National Engineering teoratory (INEL), to Stewart Glass, Aegional Counsel of FDE Megion II, was received in this office and in Region II on October 16, 1985. Although Mr. Neller asks his questions in aumection with theMr. Glass eersham plan review, the issue is also applicable to other plans.

has requested that since this really involves program policy questions, -

i the roeperse he ocordinated at Needquarters in this office. Could you please armer Mr. Keller's questions? We have attached a ocpy of the Oct Jher g,1985, FDM finding on Asvision 5 of the LIulD Transition Plan ,

,' for Shoreham. That finding is referenced in Mr. Roller's letter. We I wuld appreciate it if you oculd addresa this issue soon so that the FDR witness panel smald have an answer before they have to testify on the Revision 5 finding. He hearing date has been set on this material but it is probable that the panel (Rosieski - FDE, McIntire - FDW Roller - INEL and Baldwin - Argonne National taboratoty) will have to give testimary.

Attadament As Stated l

w

4 86.;1/C3 10:30 ?J5 xWINCO ICPP 93' 525-3499

~

g Westinghouse Idaho

, L Nuclear Company. Inc.

Box 4000 leaho Fails. !dano 83403 JHK 57-85 October 4. 1985 Stewart M. Glass. Esq.

kegional Counsel Federal Emergency Management Agency Region !!

25 Federal Plaza New fork. New York 1C278

Subject:

Clarification of kuRES C654 Elseent J.12 I believeJ.12.

element that clarification is recuired as to sne meaning et kUREG 0654

Since it is very likely snat the FEMA witness genel will again have to accear oefore tre ASL8 on sne Shorente emergency creoaredness questions: issues. I woulo like to see tne answers to the following 1.

i Is tnere an NRC position on the nuecer of evacuees who mignt arrive at a receotion conter(s) for monitoring and if so wnst  % of the EPZ occulation shouls be used in the olanning crocess?

2.

More importantly, wnst is the FEMA position on the same cuestions?

I raise tnis issue for two reasons. First, curing tas Indian Point ASwl nearings I recall a NRC Commissten Ruling which you sucolied as sackgrouro material, which stated tnat 100% of the EPZ population must se considerse wnen acolying the 12 nour time frame of element J.12. Unfortunately I can

! not recall if tnis statement was in tne bocy of the Ruitng or in one of t

the indtvidual colnlons somenced to tPe Ruling. The location of tMe statement woule nave consideraale searing on the issue. Second, waile tae RAC has founc the LILCO clan inadequate witn respect to element J.12 the l

reason for the inaceouacy is not the inacility to monitor arriving evacuees within 12 hours1.388889e-4 days <br />0.00333 hours <br />1.984127e-5 weeks <br />4.566e-6 months <br />. The ASL8. on page 10 of the Concluotng partial Initial Cecision on Emergency Planning, nas founc the LILCO plan to be defective because of tne failure to acequately olen fer tPe sonttoring and registration of memoers of tne general cualic arrivity at tne reception center.

\-

% The 20% of t9e EPZ occulation useo in olanning for sheltering is apparently acceptacle but the ASLB soints out that the numcer seesing monitoring is not necessarily the same as tnat seeming snelter.

__,y. , _ ,

B

- - 86.*1/03 10:30

. ?06 xWINCO I C P P. 5 3.7 2^ ^co^ _ .

- Stewart M. Glass. Esc.

Page 2 b JHK-57-45 October 4, 1985 While the immediate concern is for tMe requirements to be used in the review of the LILCD clan, this issue effects the review of all plans.

Therefore the FEMA position, anc to a somewhat lesser degree the NRC position, should be known and clearly defined.

I thank you for your help in obtaining a definitive position en this issue.

Sincerely. -

M J. H. Keller, Staff Scientist Special Progress cc: M. Lawless - FEMA R. Kowieski - FEMA

\

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. - . - - -- - - . . . ~ , . . , , , - - _ . - - . - . - , , - , . - - . . , _ - - - . . _ , - . _ , , , , , _ , . - , - . .

UNITED STATES OF AMERICA NUCLEAR REGULATORY CCMMISSION CQ^E[

• BEFORETHEATOMICSAFETYANDLICEN'SINGBdk CFFRE ".. .,

• In the Matter of ) 00C6Eg;c

)

LONG ISLAND LIGHTING COMPANY ) Occket No. 50-322-OL-3 A

) (Emergency Planning),

(Shoreham Nuclear Power Station, ) Docket No. 50-322-OL-5 (EP Exercise)

Unit 1) )

CERTIFICATE OF SERVICE I hereby certify that copies of " FEMA'S Guidance Memoranda with supplement" in the above-captioned proceedings have been served on the following by deposit in the United States mall, first class, this 21st day of November, 1986:

John H. Frye, III, Fabian G. Palomino, Esq.

Administrative Judge Special Counsel to the Governor Atomic Safety and Licensing Board Executive Chamber U.S.' Nuclear Regulatory Commission State Capitol ,

Washington, D.C. 20555 Albany, NY 12224 Oscar H. Paris W. Taylor Reveley III, Esq.

Administrative Judge Hunton & Williams Atomic Safety and Licensing Board 707 East Main Street U.S. Nuclear Regulatory Commission P.O. Box 1535 Washington, D.C. 20555 Richmond, VA 23212 Frederick J. Shon Jonathan D. Feinberg, Esq.

Administrative Judge New York State Department of Atomic Safety and Licensing Board Public Service U.S. Nuclear Regulatory Commission Three Empire State Plaza Washington, D.C. 20555 Albany, NY 12223 l

l l

r Morton B. Margulies Jerry R. Kline Atomic Safety and Licensing Board Atomic Safety and Licensing Board U.S. Nuclear Regulatory Commission U.S. Nuclear Regulatory Commission o East-West Towers, Rm. 430 East-West Towers, Rm. 430

-4350 East-West Hwy. 4350 East-West Hwy Bethesda, Maryland 20814 Bethesda, MD 20814 w

Stephen B. Latnam, Esq.

John F. Shea, III, Esq. Herbert H.. Brown, Esq.**

.Twomey, Latham & Shea Lawrence Coe Lanpher, Esq.

Attorneys at Law Karla J. Letsche, Esq.

P.O. Box 398 Kirkpatrick & Lockhart 33 West Second Street 1900 M Street, N.W.

Riverhead, NY 11901 8th Floor

. Washington, D.C. 20036 Atomic Safety and Licensing Board Panel Joel Blun, Esq.

U.S. Nuclear Regulatory Commission Director, Utility Intervention Washington, D.C. 20555 NY State Consumer Protection Board Suite 1020 Atomic Safety and Licensing 99 Washington Avenue Appeal Board Panel Albany, NY 12210 U.S. Nuclear Regulatory Commission Washington, D.C. 20555 Dr. Monroe Schneider North Shore Committee P.O. Box 231 Docketing and Service Section Wading River, NY 11792 -

Office of the Secretary U.S. Nuclear Regulatory Commission Philip H. McIntire Washington, D.C. 20555 Federal Emergency Management Agency 26 Federal Plaza Spence Perry, Esq.** New York, New York 10278 General Counsel, Rm. 840 Federal Emergency Management Agency '

500 C Street, S.W.

Washington, D.C. 20472 Robert Abrams, Esq.

Attorney General of the State Gerald C. Crotty, Esq. of New York Ben Wiles, Esq. Attn: Peter Bienstock, Esq.

Counsel to the Governor Department of Law Executive Chamber State of New York State Capitol Two World Trade Center Albany, NY 12224 Room 46-14 New York, NY 10047 Anthony F. Earley, Jr., Esq. MHB Technical Associates General Counsel 1723 Hamilton Avenue Long Island Lighting Company Suite K 250 Old County Road San Jose, CA 95125 Mineola, NY 11501

. . . . _ . ~ . _ _ _ _ _ _ ___. _

Hon. Peter Cohalan Martin Bradley Ashare, Esq.

Suffolk County Executive Suffolk County Attorney County Executive / Legislative Bldg. H. Lee Dennison Building Veteran's Memorial Highway Veteran's Memorial Highway

, Hauppauge, NY 11788 Hauppauge, NY 11788 Mr. Jay Dunkleberger Ms. Nora Bredes New York State Energy Office Shoreham Opponents Coalition g

Agency Building 2 195 East Main Street Empire State Plaza Smithtown, NY 11787 Albany, New York 12223 Ellen Blackler Mr. Robert Hoffiaan New York State Assembly Ms. Susan Rosenfeld Energy Committee Ms. Sharlene Sherwin 626 Legislative Office Building P.O. Box 1355 Albany, NY 12248 Massapequa, NY 11758 Brookhaven Town Attorney Bernard M. Bordenick, Esq.

475 E. Main Street Maryland National Bank Building Patchogue, NY 11772 Rm. 9604 Washington, DC 20555 h#f , /, h n :11: - ,

William R. Cumming (

Federal Emergency Management Agency a

f

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