Text

Operating Co., Revisions to Emergency Preparedness-Emergency Plan Implementing Procedures
	ML19067A156
Person / Time
Site:	South Texas
Issue date:	02/28/2019
From:	; South Texas
To:	; Document Control Desk, Office of Nuclear Reactor Regulation
References
	Download: ML19067A156 (128)
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Distribution Transmittal/Acknowledgement Station Number: 1078 Station Level : 2 Station Location : MAILOUT Station Name : NUCLEAR REGULATORY COMMISSION Station Description : NRC PUBLIC DOCUMENT DESK, 1 WHITE FLINT NORTH 11555 Transmittal Number : ROCKVILLE PIKE ROCKVILLE, MO 20852-2738 Distribution Date : TR 1900000541 02/28/2019 Special Instructions :

Sub/ Sec Document No/Amend No Unit Sheet Rev Supp Class Media Copy Instructions ANNEX W PROC-10 0 14 u 8X11 DESTROY REVISED ANNEX W PROC-10 0 15 u 8X11 INSERT ANNEX W PROC-71 0 13 u 8X11 DESTROY REVISED ANNEX W PROC-71 0 14 u 8X11 INSERT ANNEX W PROC-72 0 11 u 8X11 DESTROY REVISED ANNEX W PROC-72 0 12 u 8X11 INSERT Instructions:

Follow the instructions above. If any questions, please contact Document Control.

ATTENTION: SIGNATURE IS NOT REQUIRED FOR LEVEL TWO STATIONS. PLEASE DO NOT RETURN.

Signature of Recipient Date STPNOC Mailing Address STPNOC Document Control P.O. Box 289 Wadsworth, Texas 77483

( "This report is SOA level 2 per OPGP07-ZA-0014J

t ST! 34809646 Zl808 MATAGORDA COUNTY ANNEX W IMPLEl\lIENTING PROCEDURES EMERGENCYMANAGEl\lIENTDIRECTOR Procedure 10 Table of Contents

1. 0 Purpose ...................................................................................................................................... P-10-2

2. 0 Discussion ................................................................................................................................. P-10-2

3. 0 References ................................................................................................................................. P-10-6

4. 0 Equipment Required .............................................. .'...................................... :........................ :.. P-10-6

5. 0 Precautions and Limitations ...................................................................................................... P-10-7

6. 0 Prerequisites .............................................................................................................................. P-10-7

7. 0 Procedure .................................................................................................................................. P-10-7

8. 0 Attachments ...................................................................................................................*.......... P-10-7 Attachment 1 - Emergency Management Director Checklist ................................................... P-10-8 Attachment 2-Mayor's Checklist ......................................................................................... P-10-26 Attachment 3 - Hostile Action Based Checklist. .................................................................... P-10-29 Attachment 4 - Instructions for Requesting Disaster Declaration.......................................... P-10-31 Attachment 5 -Request for Emergency Declaration ............................................................. P-10-32 Attachment 6-Declaration of Local Disaster (County) ........................................................ P-10-34 Attachment 7 - Nuclear Energy Liability Insurance .............................................................. P-10-35 Attachment 8-Initial Emergency Operations Center (EOC) Briefing Sheet (Typical) ........ P-10-37 Attachment 9-Acronyms List ...........................................................'. ................................... P-10-39 Effective Date: February 26, 2019 APPROVED:

County Judge II

'I P-10-1 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 1.0 Purpose 1.1 This procedure specifies the actions to be completed by the Emergency Managemei;it Director in the Matagorda County Emergency Operations Center (EOC) during a declared emergency at the South Texas Project Electric Generating Station (STPEGS).

1.2 This procedure implements the requirements of the Emergency Management Basic Plan for Matagorda County, Bay City, and Palacios and the Emergency Management Plan, Annex W, Fixed Nuclear Facility Response, specific to the Emergency Management Direc~or.

2.0 Discussion 2.1 The County Judge is the designated Emergency Management Director during emergency operations. An Emergency Commissioner appointed by Commissioner's Court will be present in the EOC, in the Judge's absence, to verify decisions regarding non-incorporated areas of the County.

2.2 The Emergency Management Director is responsible for ensuring initial and correct emergency response actions are taken when Matagorda County is notified of an emergency situation at the STPEGS. The response will depend on the severity of the incident based on the emergency classification declared.

2.3 In the event Matagorda County Dispatch office receives an Accelerated Phone Call based on a Hostile Action Based event, consider activating the Emergency Operations Center.

2.4 For the least severe classification of an Unusual Event, no response action by Matagorda County is expected unless support is requested by the STPEGS. Key County and City personnel will be notified by the Sheriffs Office Dispatcher.

2.5 For an Alert, the Emergency Management Director responds to the Matagorda County EOC, and ensures that key personnel are notified and available to respond to the EOC, if needed. Precautionary, limited staffing of the EOC by key personnel will be initiated. Further implementation of the Emergency Plan is at the discretion of the active Emergency Management Director.

2.6 For a Site Area Emergency or General Emergency, the EOC is to be activated,~and all Emergency Response personnel informed to report to their assigned locations.

P-10-2 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10

2. 7 The conditions and actions that occur during a radiological emergency are commonly referred as being in three phases; early, intermediate, and late.

2. 7 .1 Early phase: The beginning of a nuclear incident when immediate decisions for effective use of protective actions are required, usually based on the status of the facility and the prognosis for worsening conditions.

Protective actions based on the Protective Action Guidelines (P AG) may be preceded by precautionary actions during this. period .. Early phase actions include sheltering in place, evacuation, control of access, administration of KI, decontamination.

2. 7.2 Intermediate phase: Period beginning after the source of release has been brought under control and reliable environmental measurements are available. May overlap early and late phase and may last from weeks to months.

2.7.3 Late phase (recovery): Period beginning when recovery action designed to reduce radiation levels in the environment to acceptable levels for unrestricted use are commenced. This is the period beginning after the source of release h'.as been brought under control and environmental measurements* are available for use as a basis for decisions on protective actions and extending until these protective actions are terminated. This phase may last from weeks to months.

2.8 Recovery consists of several activities necessary to return to normal operations.

These include re-entry, restoration, return, relocation and as needed, temporary Buffer Zones. The implementation of these activities should be conducted in conjunction with the Department of State Health Services (DSHS) if radiological contamination exists in the environment. Procedure 22 to Appendix 7 of the State of Texas Radiological Emergency Management Procedures entitled "Recovery Operations" provides detailed guidance on conducting recovery operations.

NOTE Temporary Buffer Zones may be needed outside portions of the restricted zone in which occupants will not be allowed to return until monitoring confirms the stability of deposited contamination.

2.8.1 Re-entry refers to temporary entry ofindividual(s) into a restricted zone under controlled conditions.

2.8.2 Restoration refers to the process ofreducing exposure rates and concentrations in the environment to acceptable levels for unrestricted use.

2.8.3 Return refers to reoccupation of areas cleared for unrestricted residence or use by previously evacuated or relocated populations.

P-10-3 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 2.8.4 Relocation refers to an action, taken in the post-emergency phase, through which individuals not evacuated during the emergency phase are asked to vacate a contaminated area to avoid chronic radiation exposure from deposited radioactive material.

2.9 Recovery can be declared when certain conditions are met. These include:

2.9.1 Notification from STPEGS that they are prepared to declare Recovery.

2.9.2 The potential for uncontrolled releases of radioactive material to the environment no longer exist.

2.9.3 The plume has dissipated and all significant deposits, if any, have subsided.

2.9.4 Protective actions that have been initiated (i.e., evacuation) are completed and declaring a Recovery would not complicate the actions underway by the public.

2.9.5 The State and Federal agencies that were activated to support the emergency response concur with the decision to enter Recovery.

2.10 Termination can be declared when the following conditions, as applicable~ are met:

2.10.1 All portions of the restricted zone have been surveyed, as necessary.

2.10.2 Work under the decontamination plan has been completed to a stage where continued effort does not appear to be cost effective.

2.10.3 Long-term exposures have been calculated for residences and places of employment where some significant potential for exposure continues to exist.

2.10.4 Occupancy or use limitations have been posted for all buildings and areas where continued restrictions are necessary.

2.10.5 Residents and workers have been afforded the opportunity to return to all areas for which restrictions have been lifted.

2.10.6 Relocation to permanent or long-term temporary facilities has been accomplished for those persons who could not be allowed to return following completion of work under the formal decontamination plan.

P-10-4 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 NOTE Access control to restricted zones may be a continuing requirement, and environmental monitoring activities are likely to continue for many years following a major release ofradioactive materials. Periodically, as a result of weathering and radioactive decay, additional portions of the restricted zone will be eligible for release to unrestricted use. As this occurs, portions of the recovery organization may be temporarily reactivated on an as needed basis.

2.11 Precautionary protective actions for the public should be evaluated throughout the event. Considerations should be given to weather conditions, the potential for the situation to become more serious, public perception of the event, and the needs of special populations.

2.12 State assistance procedures require requests for State or Federal assistance be made by the Chief Executive, or by another official specifically authorized to perform the function in the name of the Chief Executive. In Matagorda County, the Emergency Commissioner may transmit such requests if the County Judge is not available.

2.13 An Emergency Alert System (EAS) Message gives direction to the public on actions that should be taken during an emergency, or may only direct the public to stand by for further information. Regular programming should be suspended and the message broadcast to the public as soon as the message.is received by the BAS source. The current BAS message should be broadcast at least every 15 minutes until a new message is received.

2.14 A News Advisory gives further information regarding the situation, or provides information that is not directly related to protective actions for the public. A news advisory may be transmitted to the public at the discretion of the Matagorda County BOC Officials.

2.15 Functional Needs populations are groups of individuals in need of assistance when protective actions are implemented.

2.16 Responsibilities of the Emergency Management Director include the following:

2.16.1 Direct operations of the local government and volunteer organizations.

2.16.2 Make emergency policy decisions and declare a state of emergency or.

disaster.

2.16.3 Approve and provide for emergency expenditures.

2.16.4 Request assistance from state, federal, and volunteer organizations and agencies.

P-10-5 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 2.16.5 Provide for and authorize the release of information and instructions to the public.

2.16.6 Determine protective actions to be taken by the public based on recommendations from the STPEGS Emergency Director and/or the Department of State Health Services (DSHS).

2.16. 7 Approve radiological exposures for County emergency response personnel in excess of Department of State Health Services (DSHS) administrative limits, up to the Environmental Protection Agency (EPA) limits.

2.16.8 Approve the administration and use of Potassium Iodide (Kl) for County Emergency Workers.

2.16.9 Assist the STPEGS by supporting the evacuation of onsite personnel.

2.16.10 Assist the state in controlling physical movement of food.

3. 0 References 3.1 Emergency Management Basic Plan for Matagorda County, Bay City, and Palacios 3.2 Emergency Management Plan, Annex W, Fixed Nuclear Facility Response 3.3 Emergency Management Plan, Annex W, Procedure 13, 'Emergency Operations Center Concept of Operations and Activation' 3.4 Emergency Management Plan, Annex W, Procedure 14, 'Protective Action Guides' 3.5 Emergency Management Plan, Annex W, Procedure 23, 'Activation of the Public Warning System' 3.6 Emergency Management Plan, Annex W, Procedure 42, 'Exposure Control for Emergency Workers' 3.7 Emergency Management Plan, Annex W, Procedure 63, 'Emergency Alert System Messages and News Advisories' 3.8 State of Texas Radiological Emergency Management Procedures, Procedure 22 to Appendix 7, "Recovery Operations" 3.9 Environmental Protection Agency, EPA/400-R-92-001 "Manual of Protective Action Guides and Protective Actions for Nuclear Incidents" 4.0 Equipment Required 4.1 None P-10-6 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 5.0 Precautions and Limitations 5.1 None 6.0 Prerequisites 6.1 An emergency declaration issued by the STPEGS Emergency Director has been received.

7.0 Procedure 7.1 When notified of an Unusual Event at the STPEGS by the Sheriffs Office dispatcher, ensure you remain available for further contact by the dispatcher until the event is terminated.

7.1.1 If required to leave the area or if you may become unavailable to respond should the event escalate in seve:rity, direct the dispatcher to contact the alternate Emergency Management Director.

7.2 When notified of an Alert, Site Area Emergency, or General Emergency at the STPEGS by the Sheriffs Office Dispatcher, report to the EOC and implement Attachment 1, "Emergency Management Director Checklist." Use this checklist as a guide to assist in directing emergency activities.

NOTE When required by the checklist to make contacts with individuals or agencies outside of the EOC, refer to the Emergency Communications Directory.

8.0 Attachments 8.1 Attachment l, Emergency Management Director Checklist 8.2 Attachment 2, Mayor's Checklist 8.3 Attachment 3, Hostile Action Based Checklist 8.4 Attachment 4, Instructions for Requesting Disaster Declaration 8.5 Attachment 5, Request for Emergency Declaration 8.6 Attachment 6, Declaration of Local Disaster (County) 8.7 Attachment 7, Nuclear Energy Liability Insurance 8.8 Attachment 8, Initial Emergency Operations Center (EOC) Briefing Sheet 8.9 Attachment 9, Acronyms List P-10-7 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 1 of 18)

Name Date ACTION TIME/LOG I. ALERT NOTE If this emergency is due to a HOSTILE ACTION BASED (HAB) event at STPEGS it is IMPORTANT that resources, law enforcement, fire, and medical services are priority. An Incident Command Post and Offsite Staging Area should be established using Attachment 3 "Hostile Action Based Event Checklist" and Procedure 75 "STP Onsite Assistance Coordination".

1. Report to the BOC Security Post, sign in, and receive a badge.

2. Supervise the setup of the BOC, if Emergency Management Coordinator or Sheriff has not arrived. Utilize Procedure 13, "BOC Concept of Operati9ns and Activation," Attachment 1, "BOC Activation Checklist." Resolve any problems encountered.

3. Review the Offsite Agency Notification Message Form(s) with the Emergency Management Coordinator. The form should be available at the BOC facsimile machine or from the Dispatcher's office.

4. Obtain a briefing of the current plant status from the Emergency LOG Management Coordinator or the STPEGS Emergency Director.

NOTE If the event occurs during hours other than normal working hours, the Emergency Operations Facility (EOF) staff may not arrive for up to 90 minutes. The Offsite Agency Notification Message Form, item 3 identifies the facility i.e., Control Room (CR), Technical Support Center (TSC) or Emergency Operations Facility (EOF) where the Emergency Director can be located. If necessary, contact the Emergency Director at the indicated facility for clarification of plant conditions.

P-10-8 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 2 of 18)

ACTION. TIME/LOG

5. Initiate and maintain an Emergency Action Log

a. Track telephone calls, key information obtained, actions taken, and other information needed to document the response actions taken.

b. Maintain the log until termination of the emergency.

6. Verify with the Emergency Management Coordinator and Communications Officer that all required notifications have been completed. Verify the following key personnel are available to respond to the EOC.

Emergency Management Director

Emergency Management Coordinator

Sheriff

Communications Officer

Transportation Officer

Public lnformationJOfficer

Radiological ~fficer

Reception Center Coordinator

Security Officer

7. If conditions warrant (i.e., STPEGS reports plant conditions are NIA degrading or a position of monitoring and preparing is needed to allay public concern), consideration should be given to fully activating the EOC. If activation becomes necessary, it should be accomplished in accordance with Steps 5 through 9 of Section II, Site Area Emergency, of this checklist.

8. Notify or ensure notification of Department and Agency Heads, in your chain of command, of the Alert.

Matagorda_ County Bay City Palacios Commissioners Councilmen/women City Manager County Auditor City Attorney Councilmen/women Fire Departments (rural) Chief of Police City Attorney County Attorney City Treasurer Chief of Police Treasurer Public W arks Director City Treasurer Tax Assessor/Collector Fire Department Public W arks Director P-10-9 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 3 of 18)

ACTION TIME/LOG

. 9. Determine if any additional organizations or personnel should be LOG notified and/or activated and instruct the Emergency Management Coordinator to ensure notifications are complete.

10. Upon the arrival of key staff, coordinate the following activities: *

a. Provide the initial briefing on the status of the emergency using Attachment 7, Initial Emergency Operations Center (EOC) Briefing Sheet.

b. Instruct the EOC staff to implement their procedures and to be prepared to provide a briefing on available resources (i.e.,

personnel, equipment, etc.) to support the emergency response.

11. Ensure the Emergency Management Coordinator contacts DPS, Pierce and provides a briefing of the status of the County response actions:

12. Upon activation of the Joint Information Center, ensure the Public Information Officer is dispatched to the facility.

NOTE During a Hostile Action Based (HAB) incident, consider areas where hostile activity has occurred when determining which protective actions to implement.

13. Discuss with the Transportation Officer and Emergency LOG Management Coordinator whether special actions for the Tidehaven or Matagorda Independent School Districts should be taken such as:

P-10-10 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 4 of 18)

ACTION TIME/LOG

a. If school is in session:

Positioning school buses at the schools in case an evacuation is needed. (Transportation Officer responsibility)

Recommending early dismissal of schools. Notify affected School Superintendents. (Transportation Officer responsibility)

Recommending a precautionary evacuation of the schools to a designated location.

b. If school is not in session:

Canceling classes for the day.

Canceling after hours extra curricular activities (e.g.,

clubs, sporting events, etc.).

c. If Hostile Action Based threat occurs:

Consider if evacuation routes are safe to travel

Recommend lock-down/ shelter-in-place of students if it is deemed safer than evacuation.

d. Issuing news advisories concerning the status of the schools and the actions that have been taken relating to school childr~n. (PIO staff responsibility)

14. Coordinate with the Public Information Officer (PIO) or Public Information Writer to issue a news advisory.

15. Ensure Emergency Management Coordinator maintains periodic LOG contact with DPS, Pierce Lieutenant and the STPEGS Support Organization Director.

P-10-11 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 5 of 18)

ACTION TIME/LOG

16. Ensure staffing is available for 24 hour2.777778e-4 days 0.00667 hours 3.968254e-5 weeks 9.132e-6 months coverage by directing the BOC Administrative Assistant to establish a roster of positions with the names of primary and alternates listed.

NOTE If it appears the event will be of a long duration, establish a time when the second shift should take over BOC operations and inform these individuals to get some rest before their shift begins.

17. If the emergency is of a long duration, perform shift turnovers in NIA accordance with Section N. Shift Turnover of this checklist.

18. If the emergency is terminated by STPEGS, proceed to Section LOG VI. Termination, of this procedure.

19.

LOG Maintain the Alert classification activities until the emergency escalates or terminates, then proceed with the appropriate sections of this checklist.

P-10-12 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 6 of 18)

'ACTION TIME/LOG II. SITE AREA EMERGENCY NOTE If this emergency is due to a HOSTILE ACTION BASED (HAB) event at STPEGS it is IMPORTANT that resources, law enforcement, fire, and medical services are priority. An Incident Command Post and Offsite Staging Area should be established.

I. If the emergency escalates, formally announce the new classification to the BOC staff.

a. Direct BOC staff to proceed to the appropriate checklist in their procedure.

b. Remind personnel, when time permits, to go back and complete applicable steps in Section I. Alert of this procedure.

c. Ensirre status boards are promptly updated with current, concise and accurate emergency status.

2. Review the Offsite Agency Notification Message Form with the Emergency Management Coordinator.

NOTE If the event occurs during hours other than normal working hours, the Emergency Operations Facility (EOF) staff may not arrive for up to 90 minutes. The Offsite Agency Notification Message Form, item 3 identifies the facility i.e.,

Control Room (CR), Technical Support Center (TSC) or Emergency Operations Facility (EOF) where the Emergency Director can be located. If necessary, contact the Emergency Director at the indicated facility for clarification of plant conditions.

P-10-13 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 7 of 18)

ACTION TIME/LOG

3. When notified the STPEGS Emergency Operations Facility (EOF) is activated, contact the STPEGS Emergency Director in the EOF, review the status of the situation, and as appropriate, ask for the Supplemental Notification Form to be is.sued to the County whenever conditions change for the remainder of the emergency.

4. If not already accomplished at the Alert, verify with the Emergency Management Coordinator the BOC is ready for activation when the following three conditions are met:

. a. The BOC equipment is operational or a functional method has been devised to overcome equipment problems.

b. Minimum staffing has been satisfied per Annex W Procedure 13, "Emergency Operations Center (BOC)

Concept of Operations and Activation." Minimum staffing includes:

Emergency Management Director

Emergency Management Coordinator

Sheriff ,

Public Information Officer

Communications Officer

Radiological Officer

Transportation Officer

Reception Center Coordinator

Security Officer NOTE If the Mayor(s) of Bay City and Palacios are present in the BOC, ensure they implement Attachment 2, Mayor's Checklist.

5. Announce to the BOC staff the BOC is fully activated at this time and you (say your name) are the Emergency Management Director.

P-10-14 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 8 of 18)

ACTION TIME/LOG

6. Ensure the Emergency Management Coordinator notifies the STPEGS Support Organization Director (ask for name) in the EOF that the Matagorda County EOC is fully activated.

7. Ensure the Emergency Management Coordinator notifies DPS, Pierce, that the Matagorda County EOC is fully activated.

8. Direct the issuance of EAS messages in conjunction with the Emergency Management Coordinator and Sheriff.

9. If a request from the STPEGS is received for support of evacuated STPEGS site employees, direct the Reception Center Coordinator to activate the Reception Center(s).

10. In the event schools are unable to evacuate prior an offsite release at STP, a Reception Center will be activated (if not already done so) and students will be transported there for monitoring and decontamination instead of being taken to their pre-designated host schools.

11. Request the Emergency Management Coordinator to initiate and send an 'Initial Disaster Report' to the Disaster District office at DPS in Pierce, Texas.

12. Request Mayors and Precinct Commissioners to organize an inventory of supplies, equipment, and personnel that can be made available.

13. Request activation of off-duty City/County personnel who are needed to support the emergency response through the Mayors and Precinct Commissioners.

NOTE Ensure EOC staff does not wait for the briefing, is new information requires an immediate response.

P-10-15 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 9 of 18)

ACTION TIME/LOG

14. Establish hourly (approximately) status briefings to be conducted LOG in the EOC. Coordinate briefings with the STPEGS Emergency Director to avoid conflicts

a. Inform EOC personnel 5 minutes before each briefing to prepare key information. The following positions will be expected to provide a briefing:,

Emergency Management Coordinator

Commissioner (if present)

Mayors (if present)

Sheriff

Transportation Officer

Radiological Officer

Reception Center Coordinator

Public Information Officer

STPEGS Representative (if present)

Federal Agency Representative (if present)

DSHS Representative (if present)

b. Limit briefings to 10 minutes (i.e., 1-2 minutes per person). Should issues require discussion or evaluation be introduced, arrange a separate meeting with individuals affected.

15. Ensure Emergency Management Coordinator maintains periodic contact with DPS, Pierce and the STPEGS Support Organization Director.

16. Periodically review activities of the EOC staff, and determine if additional support is needed from outside resources.

a. Direct the Emergency Management Coordinator to request support from the appropriate organizations.

b. Assign an EOC Liaison to coordinate requested support.

I

,/

P-10-16 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 10 of 18)

ACTION TIME/LOG

c. Additional support resources may include, but are not limited to:

Peripheral Counties through DPS, Pierce

Local DPS Troopers

Local Game Wardens

Additional communications personnel such as HAM Radio Operators

All State Agencies through DPS, Pierce as listed in Attachment 18 to the Basic Plan

Federal Agencies through DPS, Pierce

17. Ensure contact is maintained with the County Public LOG Information Officer (PIO) in the Joint Information Center and keep this person informed ofEOC activities.

LOG

18. If the emergency is terminated by STPEGS, proceed to Section VI. Termination, of this procedure.

19. Maintain the Site Area Emergency classification activities LOG until the emergency escalates or terminates, then proceed with the appropriate sections of this checklist.

P-10-17 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1

{Page 11 of 18)

ACTION TIME/LOG III. GENERAL EMERGENCY I

CAUTION STPEGS shall provide recommended public protective actions at a General Emergency. Once they are received, postpone completion of the steps on the 'Site Area Emergency' checklist and complete the next four steps without delay.

1. If the emergency escalates, formally announce the new classification to the EOC staff.

a. Direct EOC staff to proceed to the General Emergency checklist in their procedures.

b. Remind personnel, when time permits, to go back and complete applicable steps in Section II. SITE AREA EMERGENCY of this procedure.

c. Ensure status boards are promptly updated with accurate, concise and current emergency status.

NOTE The Offsite Agency Notification Message Form, item 3, identifies the facility, i.e., the Control Room (CR),

Technical Support Center (TSC), or Emergency Operations Facility (EOF), where the STPEGS Emergency Director can be located. If necessary, contact the Emergency Director at the indicated facility for clarification of plant conditions or recommended protective actions.

2. Review the Offsite Agency Notification Message Form with the Emergency Management Coordinator.

P-10-18 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 12 of 18)

ACTION TIME/LOG NOTE Per SAFER (Strategic Alliance for FLEX [Diverse and Flexible Coping Strategies] Emergency Response), if the event is a STP major nuclear accident, STP may require accessibility to a pre-planned secured Staging Area (Matagorda County Fairgrounds or Wharton County Youth Fairgrounds) for delivery of emergency response equipment from one of the Regional Response Centers (RRCs) via ground and/or air.

Ensure roads accessing the requested staging area are cleared of any debris and coordinate this activity with Disaster District 16 (DD 16) Department Public Safety (DPS) office in Pierce, TX. Any additional State required assets (i.e., supplies, equipment, manpower, etc.) will also be requested via (DD16, DPS Pierce). Validate Law Enforcement Officers have been dispatched to the requested Staging Area location.

3. Based on the Protective Action Recommendations issued as part of the Offsite Agency Notification Message Form from STPEGS, implement Annex W, Procedure 14, 'Protective Action Guides.'

4. Upon approving the Protection Action Recommendation (PAR),

direct the issuance of an EAS message in conjunction with the Emergency Management, Coordinator and Sheriff.

5. If not already accomplished, direct the Matagorda County Reception Center Coordinator to activate the Reception Center(s).

6. In the event schools are unable to evacuate prior to an offsite release at STP, a Reception Center will be activated (if not already done so) and students will be transported there for monitoring and decontamination instead of being taken to their pre-designated host schools.

7. Direct the Sheriff to develop and implement Traffic and Access Control Points for the affected areas.

P-10-19 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1

. (Page 13 of 18)

ACTION TIME/LOG*

NOTE Whenever public protective actions change, ensure the Sheriff assesses the need to modify the established traffic and access control points and if necessary, implements changes. In addition, ifSTPEGS provides a recommendation of a PAR beyond 10-miles, refer to Procedure 14, Protection Actions Guides for additional rocedure uidance.

8. Provide approval for County Emergency Workers to exceed radiation exposure administrative limits if extraordinary measures are needed to protect the public or perform lifesaving actions.

9. Provide approval for County Emergency Workers who will be LOG entering the 10 mile EPZ to take Potassium Iodide (KI) if recommended by the Department of State Health Services (DSHS) or STPEGS.

10. Ensure hourly (approximately) status briefings are conducted in LOG the BOC. Coordinate county briefings with STPEGS Emergency Director to avoid conflicts.

a. Inform BOC personnel 5 minutes before each briefing to prepare key information. The following positions will be expected to provide a briefing:

Emergency Management Coordinator

Mayors (if present)

Sheriff

Communications Officer

Transportation Officer

Radiological Officer

Reception Center Coordinator

Public Information Officer/Writer

STPEGS Representative (if present)

Federal Agency Representative (if present)

DSHS Representative (if present)

b. Limit the briefings to 10 minutes (i.e., 1-2 minutes per person) ,

P-10-20 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 14 of 18)

ACTION TIME/LOG

11. Request a Presidential Disaster Declaration, if necessary, by letter to the Governor. Refer to Attachment 3, Instructions for Requesting Disaster Declaration.

12. Declare a local disaster using Attachment 5, Declaration of Local Disaster, if necessary.

13. Maintain periodic contact with DPS, Pierce and the STPEGS LOG Emergency Director in the EOF. Provide a status of County activities underway. Request support, as needed.

14. Ensure an 'Operational Situation Report' is sent at the end of each day to the Disaster District office at DPS Pierce, Texas. The report will be initiated by the Emergency Management Coordinator.

15. Continually reassess data and information available on the current situation and the prognosis for future developments to determine if protective actions should be expanded or changed.

16. Review activities of the EOC staff, and determine if additional LOG support is needed from federal or state organizations. Direct the Communications Officer to request support of the appropriate organizations. Assign an EOC coordinator to coordinate requested support.

17. Assist with the setup of the Federal Response Center at the Bay LOG City Civic Center by coordinating activities through the Bay City Mayor, DSHS and federal liaison, if available.

18. Ensure contact is maintained with the County Public Information Officer (PIO) in the Joint Information Center (IlC) and keep this person informed of protective actions determined necessary for the public and ofEOC activities (e.g., Reception Centers, status of schools, etc.).

19. Once the emergency has been terminated, initiate County LOG recovery activities using Section V. Recovery/Re-Entry/Return, of this checklist.

P-10-21 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 15 of 18)

ACTION TIME/LOG IV. SIDFT TURNOVER

1. Provide a briefing of events to the relief person and include the following:

a. Review completed checklist

b. Review log

c. Review status boards

2. Inform the EOC staff of the transfer ofresponsibilities to the oncoming shift replacement.

3. Update Staffing Board.

4. Agree to your return time.

5. Document names, date, and time of turnover. LOG P-10-22 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 16 of 18)

ACTION TIME/LOG V. RECOVERY/RE-ENTRY/RETURN

1. Announce to the EOC staff that Recovery has been declared.

2. Declare a local disaster using Attachment 5, Declaration of Local Disaster (County) if necessary, and if not already completed.

3. Direct the EOC Staff to develop a list of activities and tasks which should be completed as part of the recovery effort using their 'Recovery Activities Lists. Consideration should be given to restoration of services and facilities (i.e., schools, industry, etc.).

4. Activate the Damage Assessment Team to gather information and prepare reports to be sent to the necessary State and Federal agencies.

(Refer to Damage Assessment Team list kept on file in the Dispatchers' Office).

5. Coordinate with the Department of State Health Services (DSHS) to LOG determine areas where re-entry can be allowed and stay times to confirm acceptable return levels for any areas evacuated, to determine the areas in which return can be permitted, and to assess the need for relocation of population, including, special facilities, transportation, and clothing needs of those affected by evacuation.

6. Ensure Emergency Management Coordinator is implementing Recovery/Re-Entry Return per procedure.

7. Keep the public informed of the situation and the status of activities LOG underway through periodic news advisories.

8. Provide a Disaster Situation Outline/Situation Report (kept on file in the EOC) to the Governor of Texas as soon as possible.

P-10-23 February 26, 2019 Revision 15

/

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 17 of 18)

ACTION TIME/LOG

9. Work with American Nuclear Insurers (ANI) in seeking direct LOG reimbursement for costs incurred during evacuation by the County in providing emergency food, shelter, transportation, or police services. Refer to Attachment 6, Nuclear Energy Liability Insurance.

10. Deactivate positions no longer required.

11. Terminate County recovery activities when recommended by the LOG Department of State Health Services (DSHS) and the Emergency Management Coordinator, and implement steps 4, 5, and 6 of section VI. Termination, of this checklist.

P-10-24 Febrmuy 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 EMERGENCY MANAGEMENT DIRECTOR CHECKLIST Attachment 1 (Page 18 of 18)

ACTION TIME/LOG VI. TERMINATION

1. Announce termination of the emergency condition to the EOC staff.

2. Issue a news advisory that the emergency has been terminated.

3. Provide a list of supplies or forms that need replenishing to the EOC Administrative Assistant.

, 4. Assign a committee and a chairperson to develop a report of the actions taken by Matagorda County in response to the incident.

5. Direct the Sheriff and Emergency Management Coordinator to deactivate the EOC in accordance with Annex W, Procedure 13,

'EOC Concept of Operations and Activation.'

6. Direct the Matagorda County Reception Center Coordinator to deactivate the Reception Centers.

7. Direct the Sheriff to notify County Emergency Workers in the field.

8. Collect and organize, in chronological order, all documents, checklists, and logs.

a. Ensure checklists and logs are signed.

b. Submit documents to the Administrative Assistant.

9. Dismiss the EOC staff. NIA P-10-25 Februruy 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 MAYOR'S CHECKLIST Attachment 2 (Page 1 of3)

Name Date ACTION TIME/LOG This checklist is to be implemented at the Alert, Site 'Area Emergency or General Emergency Classification by the Mayors of Bay City and Palacios to ensure City resources are available to support the emergency response effort, including a. Hostile Action Based Event. As the Emergency Classification level changes, update the appropriate steps.

1. Ensure key department heads are contacted and provided a LOG briefing on the status of the emergency.

BAY CITY PALACIOS City Councilmen/women City Manager City Attorney City Councilmen/women Chief of Police City Attorney Fire Chief Chief of Police City Treasurer Fire Chief Public Works Director City Treasurer Public Works Director

2. Instruct department heads to assess available resources to support LOG the emergency response.

a. Inventory equipment/supplies (i.e., cones, barricades, fire trucks, flashlights, etc.).

b. Inspect all vehicles and equipment, including reserve fuel supply.

c. Assess available staff/volunteers who may be needed to support the emergency response.

d. Report back any shortages or unmet needs.

e. Request telephone number(s) for call back purposes.

P-10-26 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 MAYOR'S CHECKLIST Attachment 2 (Page 2 of3)

ACTION TIME/LOG

3. Ensure Department heads contact staff/volunteers and place them on standby.

4. Notify (or coordinate with) the Fire Chief to review the following activities:

a. Ensure the Fire Department has sufficient volunteers to perform route alerting if required.

b. Prioritize vehicles equipped with PA systems to perform route alerting.

c. If route alerting is requested, assemble volunteers at the Fire Station and review route alerting procedures.

d. If requested, dispatch a pumper truck and department personnel to the Bay City and/or Palacios Reception Center(s) to assist with decontamination of evacuee*

vehicles.

e. Ensure the Fire Department has volunteers to assist the Police Department with local traffic and access control points, as required.

f. Ensure assigned personnel receive a radiological briefing and appropriate supplies, if entering the 10 mile EPZ.

5. Notify the Precinct Commissioner or the Public Works Director to review the following:

a. Key roads and highways to determine if any potential or actual impediments exist.

b. Available staff and equipment to assist with the setup (i.e., cones, barricades, etc.) of the Bay City and/or Palacios Reception Centers.

c. Provide periodic updates to the cities of Bay City and Palacios.

P-10-27 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 MAYORS CHECKLIST Attachment 2 (Page 3 of3)

ACTION TIME/LOG

6. Notify (or coordinate with) the Police Chief to review the following activities:

a. Available personnel to provide second shift staffing of Traffic and/or Access Control Points.

b. Available personnel to assist with security at the Bay City and Palacios Reception Centers.

c. Available personnel to assist with Route Alerting if required.

d. Available personnel to assist with Joint Information Center security.

. e. Ensure personnel receive a radiological briefing and appropriate supplies, if entering the 10 mile EPZ.

7. Provide periodic emergency status updates to key staff.

8. Reserve hotel/motel space for federal and state officials assisting with the emergency response, if so requested.

9. Ensure City Treasurer maintains a record of all city expenditures associated with the emergency response effort.

10. In Bay City, ensure the Civic Center is available to accommodate State and Federal resources (i.e., personnel and equipment).

11. If requested by STPEGS, ensure the Bay City Service Center is available to support utility, State, and Federal personnel.

12. Consider using the auto dialers (Bay City, Palacios) to provide periodic updates of the emergency.

13. On an hourly basis, contact and brief key department heads.

P-10-28 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 HOSTILE ACTION BASED CHECKLIST Attachment 3 (Page 1 of 2)

Name Date ACTION TIME/LOG I. HOSTILE ACTION BASED EVENT

1. Upon notification of an accelerated call for a Hostile Action Based (HAB) event at STP, instruct the Dispatch Office to activate the BOC via the auto dialer system.

2. If the BOC is not activated and STP has declared a Site Area Emergency (SAE), instruct the Dispatch Office to issue the default SAE BAS Message, activate the sirens, and fax the BAS Message to the National Weather Service.

NOTE Procedure 75 "STP Onsite Assistance Coordination" should be implemented for a HAB or natural disaster event.

3. Upon arrival at the BOC, ensure an Incident Command Post (ICP) and an Offsite Staging Area (OSA) are staffed and activated. Ensure law enforcement, fire departments, Public Information Officer and Emergency Medical Services (if needed) are available to staffICP

andOSA.

~

4. Ensure these emergency workers receive a radiological briefing on emergency response conditions and receive dosimetry and needed supplies before instructing them to deploy to their assigned locations.

5. In conjunction with the Unified Command team, perform an assessment of the HAB event.

6. Ensure appropriate resources are obtained and dispatched.

P-10-29 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR 7 \

Procedure 10 HOSTILE ACTION BASED CHECKLIST Attachment 3 (Page 2 of2)

ACTION TIME/LOG

7. If additional personnel, equipment and supplies are required for on scene response, and for ,Traffic and Access Control Points, Reception Center support, etc. ensure the Emergency Management Coordinator obtains the resources from DPS Pierce State of Texas Access Request (STAR) form or adjoining counties.

8. Review and approve all information from the ICP to the Joint Information Center staff prior to information being released to the media.

9. Conduct briefings with ICP and OSA staff prior to the EOC briefings.

P-10-30 Februazy 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 INSTRUCTIONS FOR REQUESTING DISASTER DECLARATION Attachment 4 (Page 1 of 1)

Submission of a Disaster Situation Outline/Situation Report (kept on file in the EOC), along with a letter addressed to the Governor from the Emergency Management Director, constitutes the initial appeal for federal disaster financial assistance. The letter should include a brief description of the event, a statement that the calamity has overwhelmed the capacity of the County to independently recover, and a request that the Governor ask the President to declare the County eligible to receive federal disaster assistance under the provisions of Government Code, Chapter 418, as amended. The Disaster Situation Outline/Situation Report should be completed as fully as possible. In cases in which exact figures are unavailable, estimates are acceptable. If a category does not apply, leave blank or put N/A.

Completion of the form and the letter should be accomplished within 24 hours2.777778e-4 days 0.00667 hours 3.968254e-5 weeks 9.132e-6 months or as soon as possible during or after the emergency.

Fax a copy, then mail the form to the Coordinator, Division of Emergency Management, Department of Homeland Security, Texas' Division of Emergency Management, 5805 N. Lamar, Austin, TX 78773-0001.

This form and letter comprise the preliminary petition. It is understood the data is subject to revision and refinement on the basis of subsequent damage surveys.

P-10-31 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 REQUEST FOR EMERGENCY DECLARATION Attachment 5 (Page 1 of2)

The Honorable - - - - - - - - - - - Date: - - - - - -

Governor of Texas c/o State Coordinator Division of Emergency Management P.O. Box 4087 Austin, Texas 78773-0001 Dear Governor J - - - - - - - - - - -

The County/City of _ _ _ _ _ _ _ _ _ , Texas, is facing significant threats to life, health and property due to (provide description):

The potential impact of this threat is (provide estimate of impact):

I have determined that this incident is of such severity and magnitude that an effective response is beyond the capability of the city to control. Pursuant to §433.001 of the Texas Government Code, I am requesting you declare a state of emergency for Texas, and issue appropriate directives to deal with the emergency; including (what measures you want Governor to take):

P-10-32 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 REQUEST FOR EMERGENCY DECLARATION Attachment 5 (Page 2 of2)

Furthermore, I am asking successive proclamations be issued and remain in effect until the threat of loss of life, injury, or damage property is contained.

A timely response to this request would be appreciated.

County Judge/Mayor*

(Signature)

NOTE: The statue provides that either the chief elected or the governing body of a city or county may request the Governor issue an emergency declaration. If a governing body makes a request, this letter should be appropriately modified.

P-10-33 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 DECLARATION OF LOCAL DISASTER (COUNTY)

Attachment 6 (Page 1 of 1)

WHEREAS, the County/City of on the _ _ . day of 20_ has suffered widespread or severe damage, injury, or loss of life or property (or there is imminent threat of same) resulting from _ _ _ _ _ _ _ _ _ _ __

and WHEREAS, the Judge of the County of Matagorda has determined that extraordinary measures must be taken to alleviate the suffering of people and to protect or rehabilitate property; NOW, THEREFORE, BE IT PROCLAIMED BY THE COUNTY JUDGE OF MATAGORDA COUNTY:

1. A local state of disaster is hereby declared for _ _ _ _ _ _ _ _ _ __

pursuant to §418.108(a) of the Texas Government Code.

2. Pursuant to §418.018(b) of the Government Code, the state of disaster shall continue for a period of not more than seven days from the date of this declaration unless continued or renewed by the Commissioner's Court of _ _ _ _ _ __

3. Pursuant to §418.018(c) of the Government Code, this declaration of a local state of disaster shall be given prompt and general publicity and shall be filed promptly with the County Clerk.

4. Pursuant to §418.018(d) of the Government Code, this declaration of a local state of disaster activates the county emergency management plan.

5. This proclamation shall take effect immediately from and after its issuance.

ORDERED this the _ _ _ day of _ _ _ _ _ _, 20_ __

County of Matagorda, Texas, County Judge ATTEST:

Matagorda, County Clerk P-10-34 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 NUCLEAR ENERGY LIABILITY INSURANCE Attachment 7 (Page 1 of2)

The following is a synopsis of a document sent to Brokers and Risk Managers, representing power reactor insured, by John L. Quattrocchi, Vice President, Underwriting on December 14, 1992.

American Nuclear Insurers (ANI) provides new coverage to STP's Nuclear Liability Insurance Policies (Coverage D). The coverage was effective June 1, 1993, and will reimburse the State, or political subdivisions of the State (i.e., County Sheriff, DPS, School Districts, etc.), for the following expenses:

Reasonable additional costs necessarily incurred by the State or political subdivision to provide for the following in the event evacuation of the public from the 10 mile Emergency Planning Zone is recommended.

1. Emergency food

2. Shelter

3. Transportation

4. Police Services ANI will pay for reasonable expenses up to 30 days immediately following an evacuation if the following occur:

1. The incident caused or posed an imminent danger of bodily injury or property damage from the nuclear energy hazard, during the police period.

2. If the evacuation is reasonable and necessary to protect the public and is initiated by the State or political subdivision official authorized by State law (i.e., County Judge) to initiate an evacuation.

The following are exclusions that ANI will not provide coverage for:

1. Any incident involving nuclear weapons.

2. Any incident due to war, civil war, insurrection, rebellion, resolution, etc.

/

3. Additional costs incurred for services rendered by a charitable organization.

4. Obligations covered by workers compensation, unemployment, or disability benefit laws .

./

P-10-35 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 NUCLEAR ENERGY LIABILITY INSURANCE Attachment 7 (Page 2 of2)

To file a claim for costs covered under Coverage D the agency must:

1. Complete a statement of all additional costs claimed for the evacuation to include:

a. Why evacuation was recommended

b. Who recommended evacuations

c. When and where evacuation occurred

2. Relate each and every cost to the evacuation.

3. Send a Proof of Loss to ANI within 12 months of evacuation.

4. Provide for examination of all records and knowledgeable persons by ANI.

P-10-36 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIJ,lECTOR Procedure 10 INITIAL EMERGENCY OPERATIONS CENTER (EOC) BRIEFING SHEET

{TYPICAL)

Attachment 8 (Page 1 of2)

Upon EOC ACTIVATION, Announce the following:

The EOC is officially activated at AM/PM. I am County Judge

_ _ _ _ _ _ and am acting in my official capacity as Emergency Management Director.

If this is a drill, say "This is a drill". Use prior to and at the conclusion of each telephone or radio transmission.

The clock on the wall is the official time. Please reset your watches.

If you have a pager or cell phone, please place in the silent mode ("on stun").

There will be hourly briefings or when there is a major change in emergency status.

When these are taking place, I ask everyone hold telephone calls and pay special attention. I also ask that when giving your briefings, do so clearly and loudly and if possible, stand up. End the briefing with "This concludes my briefing". All EOC staff shall respond "I understand".

If additional support is needed or important information needs to be known, come to me immediately. Do not wait for the hourly briefing.

The following positions will be expected to provide a briefing :

1) Emergency Management Coordinator

2) Matagorda County Sheriff

3) Commissioners

4) Mayors

5) Transportation Officer

6) Radiological Officer

7) Reception Center Coordinator

8) Hospital Representative

9) Public Information Officer

10) STPEGS Representative (If present)

11) Coast Guard (If present)

12) DSHS Representative (If present)

DPS Pierce, Disaster District Office will be contacted hourly & Disaster Summary Outline prepared at the end of each day and faxed to the Division of Emergency Management.

P-10-37 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 INITIAL EMERGENCY OPERATIONS*CENTER (EOC) BRIEFING SHEET (TYPICAL)

Attachment 8 (Page 2 of2)

Public Information Officer: Please begin work on the initial news release and be prepared to issue an Emergency Alert System (EAS) message if an SAE is declared.

Should there be a need for an EAS message, do not issue one without my signature. I will not consider the EAS message official until I sign and put the time on the document. Stamp the approved message with the word "Drill," if it is in fact a drill.

Transportation Officer: Establish and periodically maintain contact with the County School Superintendents* and provide them with the emergency status. Should the event escalate to Site Area Emergency, be prepared to evacuate Tidehaven and Matagorda School, as well as contacting the Superintendents.

Reception Center Coordinator: Determine readiness of the Reception Center or readiness to activate the facility should the South Texas Project personnel or the public require evacuations. In addition, ensure the appropriate mass care shelters (congregate care, respite care, multiply outside agencies) are available to support an evacuation.

Mayors and Commissioner: Begin organizing supplies, equipment, and personnel that can be made available to support the event.

Emergency Management Coordinator: Send initial disaster Summary Outline to DPS Pierce Disaster District Office. Ensure appropriate EOC positions are filled or replacements are assigned.

Matagorda County Sheriff: Determine if there are any unusual circumstances (i.e.

bridges out, road repair, wreck, bad weather, etc.) that may impede an evacuation.

Should this event escalate, please go at once to the appropriate section of your procedure. As time permits, go back and complete all procedure steps.

Keep the facility quiet, calm, and organized.

Reference and continually follow procedures. Record time each step was completed on the Emergency Action Log. These may become public and legal documents.

The first briefing will be in 30 minutes. I will announce hourly, 5 minutes prior to holding a briefing, to provide preparation time.

If you need to leave the EOC for any length of time, check with security, and the Emergency Management Coordinator and ensure you brief your replacement.

Contact your back-up and ensure they are prepared to relieve you: Event is estimated to last for hours. Shift and relief should be prepared to come in at _ _ _ __

(time).

P-10-38 February 26, 2019 Revision 15

EMERGENCY MANAGEMENT DIRECTOR Procedure 10 ACRONYMS LIST Attachment 9 Page 1 of 1 Acronym Applies To ACP Access Control Point DHS Department of Homeland Security J

DPS Department of Public Safety DRD Direct-Reading Dosimeter DSHS Department of State Health Services EAS Emergency Alert System EMC Emergency Management Coordinator EMD Emergency Management Director EOC Emergency Operations Center EOF Emergency Operations Facility EPA Environmental Protection Agency EPD Electronic Personal Dosimeter EPZ Emergency Planning Zone FEMA Federal Emergency Management Agency ISD Independent School District JIC Joint Information Center KI Potassium iodide NRC Nuclear Regulatory Commission ORO Offsite Response Organization PAD Protective Action Decision PAG Protective Action Guide PAR Protective Action Recommendation PIO Public Information Officer soc State Operations Center STPEGS South Texas Project Electric Generating Station TDEM Texas Division of Emergency Management TCP Traffic Control Point TLD Thermo luminescent Dosimeter P-10-39 February 26, 2019 Revision 15

STI 34809651 21808 MATAGORDA COUNTY ANNEX W IMPLEMENTING PROCEDURES RECEPTION CENTER OPERATIONS Procedure 71 Table of Contents 1.0 Purpose ....................................................................................... :............................... :....................... 2 2.0 Discussion ......................................................................................... :......................................... ;...... 2 3.0 References .......................................................................................................................................... 3 4.0 Equipment Required ........................................................................................................................... 3

5. 0 Precautions and Limitations ...,.... ;....................................................................................................... 3 6.0 Prerequisites ....................................................................................................................................... 3 7.0 Procedure ............................................................................................................................................ 3*

8.0 Attachments ..................................... :.................................................................................................. 4 Attachment 1: Reception Center Manager Checklist ...................................... :.................................. 5 Attachment 2: Reception Center Supervisor Checklist.. ................................................................... 9 Attachment 3: Entrance Staff Checklist .......................................................................................... 11 Attachment 4: Registration Staff Checklist..................................................................................... 13 Attachment 5 Assigmnent Staff Checklist ...................................................................................... 15 Attachment 6: Message Center Staff Checklist............................................................................... 1-8 Attachment 7: Bay City Reception Center Setup ............................................................................ 20 Attachment 8: Bay City Reception Center Traffic Flow Diagram ....................................... :.......... 21 Attachment 9: Palacios Reception Center Setup ............................................................................. 22 Attachment 10: Palacios Reception Center Traffic Flow Diagram ................................................. 23.

Attachment 11: Matagorda County Reception Center Volunteer Briefmg Sheet ........................... 24 Attachment 12: American Nuclear Insurance (ANI) Information Sheet for Evacuees ................... 25 Attachment 13: 24-Hour Shift Rotation Form ................................................................................ 27 Attachment 14: Host School Map ................................................................................................... 28 Attachment 15: Volunteer Inforamtion ........................................................................................... 29 Attachment 16: Matagorda County Registration Fonn ................................................................... 30 Attachment 17: Staffmg SigninBoard .................................................................................. '. ........ 31 Attachment 18: Acronyms List ................................................... ."................................................... 32 Effective Date: February 27, 2019

~~Coordinator

~~

County Judge I P-71-1 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 1.0 Purpose 1.1 This procedure specifies the actions to be completed by the Matagorda County Reception Center personnel operating the registration portion of the Reception Center during a declared emergency at the South Texas Project (STP).

1.2 This p*rocedure implements the requirements of the Emergency Management Basic Plan for Matagorda County, Bay City, and Palacios and the Emergency Management Plan, Annex W, Fixed Nuclear Fa.cility Response specific to Reception Center operations.

2.0 Discussion 2.1 The Reception Centers are activated by notification from the Matagorda County Emergency Management Director or designated alternate, to the Matagorda County Reception Center Director and Environmental Health Department.

2.2 Evacuees will be advised by the Emergency Alert System (EAS) to report to the Reception Center for registration and radiological monitoring. Emergency Workers will be instructed to report to the Reception Center for monitoring/decontamination if the potential existed for coming into contact with radioactive material in the restricted zones.

2.3 Reception Center Operations are conducted by joint efforts by the Matagorda County Reception Center staff and the Matagorda County Environmental Health Department with technical assistance from the Texas Department of State Health Services.

2.4 The Matagorda County Reception Center Director is responsible for assigning a Reception Center Manager who will coordinate the registration portion of Reception Center activities.

2.5 The Environmental Health Director is responsible for establishing radiological monitoring and decontamination at the Reception Center.

2.6 The registration portion of the Reception Center consists ofregistering all evacuees, crisis counciling, medical referral, disaster welfare services and assignment to shelter facilities.

2.7 The Matagorda County Sheriff and Chiefs of Police for Bay City and Palacios are responsible for maintaining law and order at the Reception Center and Congregate Care Facilities.

2.8 The Matagorda County Health Official is responsible for providing medical support to Reception Center and Congregate Care Facility staff as needed.

2.9 STP will dispatch a liaison to each Reception Center activated. The STP Liaison will provide assistance to" the Reception Center Managers and Monitoring and Decontamination Supervisors and provide for communications with the STP Liaison at the EOC.

References P-71-2 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 3.1 Emergency Management Basic Plan for Matagorda,County, Bay City, and Palacios.

3.2 Emergency Management Plan, Annex W, Fixed Nuclear Facility Response.

3.3 Matagorda County Chapter Disaster Plan.

4.0 Equipment Required 4.1 The Matagorda County Reception Center supplies and equipment are stored at the Matagorda Regional Medical Center (MRMC) Wellness and Rehabilitation Center in the facility as well as in a supply trailer located in the parking lot at 135 Medical Center Drive, Bay City. The combination lock code is 0690.

4.2 A Matagorda County Reception Center Supply Kit and a registration computer, if available.

5.0 Precautions and Limitations 5.1 Volunteers will be advised of any safety precautions for the event upon activation and initial briefing 6.0 Prerequisites 6.1 The declared emergency at STP has escalated to a Site Area Emergency or General Emergency and a request to activate a Reception Center has been received from the Emergency Management Director.

7.0 Procedure 7.1 Upon notification from the Matagorda County Reception Center Director to activate the Reception Center, the Reception Center Manager shall implement Attachment 1, Reception Center Manager Checklist.

7.2 Upon activation of the Reception Center, the appropriate staff shall implement Attachments 2 - 17 of this procedure, as needed.

NOTE When required by the checklists to make contact with outside individuals or agencies, refer to the STP Emergency Communications Directory.

P-71-3 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71

,'".----------------~-----------------------

8.0 Attachments 8.1 Attachment 1, Reception Center Manager Checklist 8.2 Attachment 2, Reception Center Supervisor Checklist 8.3 Attachment 3, Entrance Staff Checklist 8.4 Attachment 4, Registration Staff Checklist 8.5 Attachment 5, Assignment Staff Checklist 8.6 Attachment 6, Message Center Staff Checklist 8.7 Attachment 7, Bay City Reception Center Setup 8.8 Attachment 8, Bay City Reception Center Traffic Flow Diagram 8.9 Attachment 9, Palacios Reception Center Setup 8.10 Attachment 10, Palacios Reception Center Traffic Flow Diagram 8.11 Attachment 11, Matagorda County Reception Center Volunteer Briefing Sheet 8.12 Attachment 12, American Nuclear Insurers (ANI) Information Sheet for Evacuees 8.13 Attachment 13, 24-Hour Shift Rotation Form 8.14 Attachment 14, Host School Map 8.15 Attachment 15, Volunteer Information 8.16 Attachment 16, Matagorda County Registration Form 8.17 Attachment 17, Staffing Sign-In Board 8.18 Attachment 18, Temporary Emergency Worker Approval 8.19 Attachment 19, Acronyms List P-71-4 February 27, 2019 Revision 14

. RECEPTION CENTER OPERATIONS

~-.

Procedure 71

~

RECEPTION CENTER MANAGER CHECKLIST Attachment 1 (Page 1 of 54 Name Date ACTION TIME/LOG NOTE The Reception Center is normally opened at the General Emergency classification for members of the general public. However, STP may request the County assist with monitoring and decontamination of site employees who are evacuated at ~ Site Area Emergency.

1.0 SETUP OF RECEPTION CENTER 1.1 Receive notification to activate the Reception Center.

NOTE If it is after normal working hours or when school is otherwise not in session (i.e., summer break), notify the school superintendent or the designated alternate using the Matagorda County Shelter Plan Phone List to gain access to the building and rooms designated as part of the Reception Center.

1.2 Alert basic staff to report to the designated Reception Center.

1.3 Proceed to the Reception Center.

\

1.4 Coordinate Reception Center setup with the Monitoring and Decontamination Supervisor.

P-71-5 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 RECEPTION CENTER MANAGER CHECKLIST Attachment 1 (Page 2 of 4)

ACTION TIME/LOG 1.5 Setup Reception Center according to floor plan, Attachment 7, Bay City Reception Center Setup, or Attachment 9, Palacios Reception Center Setup. In Addition, the Registration Area floor plans are located in the Matagorda County Reception Center Supply Kit.

1.6 Check telephone to ensure operability. LOG

1. 7 Establish contact with the Emergency Management Coordinator at the EOC.

1. 7 .1 Obtain current plant status.

1. 7 .2 Obtain information regarding possible number of evacuees.

1.7.3 Arrange for beverages, snacks and meal services for workers and evacuees.

1.7.4 Report any resource shortages (i.e., equipment, supplies, personnel, etc.).

1.8 In conjunction with the Monitoring and Decontamination Supervisor, ensure Reception Center security is established using Local Law Enforcement.

1.9 Ensure key staff (i.e., Reception Center Supervisor, Message Center Staff, etc.) are assigned to the center.

1.10 Once the Reception Center has been setup to receive evacuees, declare LOG it to be operational, and notify the Emergency Management Coordinator at the EOC.

P-71-6 February 27, 2019 Revision 14

J RECEPTION CENTER OPERATIONS Procedure 71 RECEPTION CENTER MANAGER CHECKLIST Attachment 1 (Page 3 of 4)

ACTION TIME/LOG 2.0 OPERATION 2.1 Use Attachment 16, Matagorda County Registration Form, to register NIA v '*

evacuees.

2.2 Assign evacuees to shelter facilities (Congregate Care & Respite), if NIA necessary.

2.2.1 Ensure registrants are provided with directions or a route map to the designated shelter facility.

2.2.2 If the registrant's vehicle was impounded due to contamination, ensure transportation for the individual(s) is arranged as appropriate.

2.2.3 Provide information to evacuees on how to obtain ANI assistance.

2.2.4 If the registrants do not need temporary shelter, instruct the staff to complete the registration form, allow the registrant to leave, and instruct the registrant to monitor news broadcasts on Emergency Alert Stati~n(s) before attempting to return home.

2.3 If registrants appear to be suffering from stress:..related conditions, or NIA need minor medical assistance, direct the evacuees to the Disaster Behavioral Health Services area of the Reception Center.

2.4 With the exception of service animals, pets/animals are not permitted in NIA the Reception Center due to public health reasons. A pet station will be established outside of the Reception Center facility to support monitoring and decontamination of pets. Refer pet owners to the Animal Control Officer at the facility.

2.5 Relay basic information (e.g., name, temporary lodging location) to the Assignment Staff position to answer requests from relatives and friends concerning the safety and welfare of evacuees.

P-71-7 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 RECEPTION CENTER MANAGER CHECKLIST Attachment 1 (Page 4 of 4)

ACTION TIME/LOG 2.6 Periodically contact the EOC to provide and receive updates.

2.6.1 Number registered.

2.6.2 Number and type requiring special assistance.

2.6.3 Number and type of transportation assistance. LOG 2.7 Maintain the Reception Center registration operations, if necessary, to support re-entry and recovery needs.

, 2.8 Ensure Emergency Management Coordinator at the EOC provides LOG pertinent information regarding Functional Needs population that will be reporting to or have reported to the Reception Center.

-,.J.O TERMINATION 3.1 When instructed by the Emergency Management Coordinator at the LOG EOC to terminate operations, notify the Reception Center staff to cease operations and to properly dispose of materials and equipment.

3 .2 Transfer all operations over to the Emergency Management Coordinator at the EOC.

3.3 Assemble all records, forms, and other documentation generated during facility operation and forward to the EOC Administrative Assistant.

/

P-71-8 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 RECEPTION CENTER SUPERVISOR CHECKLIST Attachment 2 (Page 1 of2)

Name Date ACTION TIME/LOG 1.0 Sign in on the staffing board 2.0 Don vest with position title from your kit. NIA 3.0 Report to the Reception Center Manager for a briefing on the status of the emergency.

4.0 Supervise the setup and activation of the Reception Center.

5.0 Ensure sufficient staff and equipment are available to support facility operations.

6.0 Report any resource (i.e., personnel, equipment, etc.) shortages to the Reception Center Manager.

7.0 Brief Reception Center staff on the status of the emergency and facility operations.

8.0 When directed by the Reception Center Manager, instruct the staff to stand by LOG to receive evacuees.

9.0 Oversee staff in processing evacuees.

9 .1 Address any problems or questions staff members may encounter during evacuee processing.

9.2 If a backlog of evacuees occurs, assist setting-up additional processing areas.

P-71-9 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71

/ -, -----------------------------------------

RECEPTION CENTER SUPERVISOR CHECKLIST Attachment 2 (Page 2 of2)

ACTION TIME/LOG 10.0 If evacuee(s) appear to be suffering from stress-related conditions, or need minor medical assistance, direct them to the Disaster Behavioral Health Services area of the Reception Center and immediately notify the Reception Center Manager.

11.0 Ensure assistance is provided by Message Center staff to evacuees who need NIA help in locating family members (e.g., school children, Functional Needs individuals, etc.)

12.0 Ensure the Message Center is kept up-to-date on the emergency status and Matagorda County response activities.

13.0 Ensure the Reception Center Manager is periodically updated on the number of NIA evacuees requiring transportation to a shelter facility.

- . 14.0 Oversee staff activities and report any problems to the Reception Center NIA Manager.

15.0 If you are required to temporarily leave the center, ensure the Reception Center LOG Manager assigns another member of the staff to fill your position.

J P-71-10 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 ENTRANCE STAFF CHECKLIST Attachment 3 (Page 1 of2)

Name Date ACTION TIME/LOG 1.0 Sign in on the staffing board.

2.0 Don vest with position title from your kit. NIA 3.0 Complete the Disaster Staff Registration form if not already accomplished. NIA 4.0 Report to the Reception Center Supervisor for a briefing on the status of the emergency and facility operations.

4.1 Receive emergency assignment and instructions.

4.2 Obtain equipment and supplies from the Reception Center Supervisor.

4.2.1 Procedure(s) 4.2.2 Entrance sign

4.2.3 Flow diagram handout 4.2.4 Stanchions 4.2.5 Table/chairs 4.2.6 Administrative supplies 5.0 Upon direction from the Reception Center Supervisor, setup the Reception Center entrance desk.

P-71-11 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 ENTRANCE STAFF CHECKLIST Attachment 3 (Page 2 of2)

Name Date ACTION TIME/LOG NOTE Only evacuees who have processed through the monitoring and decontamination center and have received a green slip will be permitted to enter the Registration Area. The purpose is to control the spread of contamination.

6.0 Ensure each evacuee entering the Registration Area has a green (clean) slip.

7.0 Coordinate security needs with the Law Enforcement officer assigned to the front entrance.

NOTE

- The attached diagram (see Attachment 7, Bay City Reception Center Setup and Attachment 9, Palacios

/:R.eception Center Setup) outlines the flow path through the facility (i.e., registration services, restrooms, first aid station, message locator services, etc.).

8.0 Provide the entering evacuee with Attachment 16, Matagorda County Registration Form, and the appropriate Reception Center diagram.

9.0 Direct the evacuee to the next station, the Registration Area.

10.0 Notify the Reception Center Supervisor if additional assistance is needed to process evacuees.

11.0 If evacuee(s) appear to be suffering from stress-related conditions, or need N/A minor medical assistance, direct them to the Disaster Behavioral Health Services area of the Reception Center and immediately notify the Reception Center Manager.

12.0 Keep the Reception Center Supervisor informed of evacuee processing and NIA any problems that might arise.

13.0 If you are required to temporarily leave the center, ensure the Reception Center LOG Supervisor assigns another member of the staff to fill your position.

P-71-12 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71

.-----._\.-,-----------------------------------------

REGISTRATION STAFF CHECKLIST Attachment 4 (Page 1 of2)

Name Date ACTION TIME/LOG 1.0 Sign in on the staffing board.

2.0 Don vest with position title from your kit. NIA 3.0 Report to the Reception Center Supervisor for a briefing on the status of the emergency and facility operations.

3 .1 Receive emergency assignment and instructions.

3.2 Obtain equipment and supplies from the Reception Center Supervisor.

3.2.1 Procedure(s) 3.2.2 Registration support signs

. 3.2.3 Table/chairs 3.2.4 Stanchions 3.2.5 Registration forms 3.2.6 Administrative supplies 4.0 Upon direction from the Reception Center Supervisor, setup the registration LOG support area.

5.0 When directed by the Reception Center Supervisor, standby to receive LOG evacuees.

6.0 Process evacuees as they arrive at the Registration area table by having each NIA individual or head-of-household fill out a blank registration form .

.)

P-71-13 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71

/'-----------------------------------------

REGISTRATION STAFF CHECKLIST Attachment 4 (Page 2 of2)

ACTION TIME/LOG NOTE Head-of-household is a mother, father, or guardian who, in the presence of other fainil , would com lete one re istration form identi in famil members.

7.0 Ensure the evacuee completes the form prior to advancing to the Assignment NIA table.

7 .1 All evacuees will be registered even if they do not need temporary shelter.

7.2 Inform the evacuee not to fill in shelter facility assignment section.

This section is completed by the Assignment Staff or designee.

. 3.0 If evacuee(s) appear to be suffering from stress-related conditions, or need NIA minor medical assistance, direct them to the Disaster Behavioral Health Services area of the Reception Center and immediately notify the Reception Center Manager.

9.0 Keep the Reception'Center Supervisor informed of evacuee processing, and

NIA any problems that might arise.

10.0 If you are required to temporarily leave the center, ensure the Reception Center LOG Supervisor assigns another member of the staff to fill your position.

P-71-14 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 ASSIGNMENT STAFF CHECKLIST Attachment 5 (Page 1 of3)

Name Date ACTION TIME/LOG 1.0 Sign in on the staffing board.

2.0 Don vest with position title from your kit. NIA 3.0 Report to the Reception Center Supervisor for a briefing on the status of the emergency and Reception Center activities.

3 .1 Receive emergency assignment and instruction.

3.2 Obtain equipment and supplies from the Reception Center Supervisor.

3.2.1 Procedure(s) 3.2.2 Registration support signs 3.2.3 Table and chairs 3.2.4 Registration forms 3.2.5 Administrative supplies 4.0 Review completed Attachment 16, Matagorda County Registration Form, for accuracy and appropriate detail.

4.1 Should the Evacuee not need temporary shelter:

4.1.1 Inform the resident to monitor news broadcasts/BAS messages before attempting to return home, and 4.1.2 Provide 2 copies of the completed form to the evacuee. 1st Copy: D~ect evacuee to the Message Center (they require a copy of the form). 2nd Copy: Evacuee's records. Retain

original form in file.

P-71-15 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 ASSIGNMENT STAFF CHECKLIST Attachment 5 (Page 2 of3)

ACTION. TIME/LOG 4.2 Should the evacuee need temporary shelter:

4.2.1 Assign the evacuee to the designated shelter facility, 4.2.2 Write in the name and address of the designated center, 4.2.3 Stamp the evacuee copy of the form with SHELTER, 4.2.4 Provide a copy of the form to the evacuee, message center staff and file the original at the registration desk, 4.2.5 Provide the evacuee with a map and directions to the temporary shelter, and 4.2.6 Instruct the evacuees with impounded vehicles to proceed to the evacuee pickup (bus/van) area to wait for available transportation to the shelter facility.

NOTE Evacuees who demand to return to their impounded contaminated vehicle will be permitted to do so. They will, however, forfeit the right to temporary lodging.

5.0 Provide the evacuee with American Nuclear Insurance (ANI) information (if requested) and an explanation of how to obtain ANI assistance.

6.0 Periodically update the Reception Center Supervisor on the number of evacuees requiring transportation to the temporary shelter.

7.0 Forward any outstanding questions (i.e., prescription needs, contaminated personal items, insurance inquires, etc.) to the Emergency Management Coordinator at the EOC or Reception Center Manager.

P-71-16 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71

\,-- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

ASSIGNMENT STAFF CHECKLIST Attachment 5 (Page 3 of3)

ACTION TIME/LOG 8.0 If evacuee(s) appear tobe suffering from stress-related conditions, or need NIA minor medical assistance, direct them to the Disaster Behavioral Health Services area of the Reception Center and immediately notify the Reception Center Manager.

J 9;0 If an evacuee needs to locate the host school, provide a map and directions. LOG 10.0 If you are required to temporarily leave the center, ensure the Reception Center LOG Supervisor assigns another member of the staff to fill your position.

P-71-17 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71

)/----, -----------------------------------------

MESSAGE CENTER STAFF CHECKLIST Attachment 6 (Page 1 of2)

Name Date ACTION TIME/LOG 1.0 Sign in on the staffing board.

2.0 Don vest with position title from your kit. NIA 3.0 Report to the Reception Center Supervisor for a briefing on the status of the emergency and facility operations.

3 .1 Receive emergency assignment and instruction.

3.2 Obtain equipment and supplies from the Reception Center Supervisor.

3 .2.1 Procedure(s) 3.2.2 Framed EPZ map 3.2.3 White board 3.2.4 Table/chairs 3.2.5 Memo message sheet 3.2.6 Administrative supplies, dry board erasers 3.2.7 Posting board 4.0 Upon direction from the Reception Center Supervisor, setup the Message Center.

5.0 Maintain list of evacuees and individuals with Functional Needs (i.e., elderly, wheelchair bound, etc.).

5 .1 If information is requested on an individuaJ by other family members, relatives or friends, provide the information only if the evacuee has authorized the release.

P-71-18 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 MESSAGE CENTER STAFF CHECKLIST Attachment 6 (Page 2 of2)

ACTION TIME/LOG 6.0 Assist evacuees in communicating with each other (i.e., family members, or friends) by coordinating a message transfer system.

6.1 Record evacuee's messages on a memo message sheet and attach to magnetic board.

6.2 Assist the evacuees with determining if a message has been left for them.

7.0 Log emergency status information (i.e., Emergency Classification Level (ECL), school closings, host schools, protective actions, etc.) on the Message Center Status Board.

8.0 Tape red (evacuated areas) and/or yellow (sheltered areas) on the 10-mile Emergency Planning Zone Map (EPZ), when protective actions are recommended for Matagorda County.

9.0 If evacuee(s) appear to be suffering from stress-related conditions, or need NIA minor medical assistance, direct them to the Disaster Behavioral Health Services area of the Reception Center and immediately notify the Reception Center Manager.

10.0 Keep the Reception Center Supervisor informed of Message Center activities NIA and any problems that might arise.

11.0 If you are required to temporarily leave the center, ensure the Reception Center LOG Supervisor assigns another member of the staff to fill your position.

P-71-19 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 BAY CITY RECEPTION CENTER SETUP Attachment 7 (Page 1 of 1)

Kitchen MRMC Wellness Hospitality and Rehabilitatiion Exit to Emergency Vehicles and Buses Reception Center Storage Well ness Track ti and Equipment Com mand Wellness and and Rchabnitation Contro l Equipment M edical and Crisi s Cou nseling IStaffi rg Board J Entrance To Ctea n Vehicl e I

i I

--+- Decon Path

- *- *

Clea n Path

- St.i nch io n{bla,:k/redl St.i nch ion/Barrier Ta pe (rnagenta/yeliow}

n locked area for bag.g.,d a nd t.igged Bench P.oped Off Area 0 No Eati r\g/Drinkl ng $ Hydrant and Water Hose X)OQ()OO(XIC B.a rricade [fil RA/CA @ Station 2- Personal Monitori'I!:

c:==::::J Portal Monitor @] SOP @ Station 3- Men's & \Mim1:n's Decontamenation WWWM Ac<lOfOion Divider @] Oea n Area © Station 4- Men's& \Mi men's Green Slip lcMP4243 pB (02- 19J I P-71-20 February 27, 20 19 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 BAY CITY RECEPTION CENTER TRAFFIC FLOW DIAGRAM Attachment 8 (Page 1 of 1)

Hwy35

[I]

MRMC Wellness and Rehabilitation r ** - * **-,

Khr.hen

I I

t

Emergency Vehicles and Buses Pickup/Parking

'- ** I> - .. _.,.. - **- **--** -~

0 RemptionCln11!1" * , *,

I 0..

t;;

I

I Hospital Drive r

Table a>'lilered with canopy I I JI I J 1 It I If t I I J Ii l E,; t Medical Center Drive '*- *- **

~ TrafficFIDw A Tl3ffic:Guldts

@ Hifd'ant.ndWata""HCR

- *- ** Oon'MlldeFlow III Enl'311Cetofteo!ptbn Center(buues/ emergen~YeH'des)

- * * -* Pedestri.nFbw rn Entran::~ttoflal!:ptkrlCmtB"(ll!VlKll!ev8*:les) @ Stadml

Pw'scrlalMonil~

[!] ThilWJJ(tOthefteceptionC8Uf' @ Sarial]

Men\: a Wom<<fs Demntarna1&tton m Smal Pet De con

[i] Smal Pet Oecon © ........ ......, . -......-.... ICMP4243 p5 (02-19) I

. ........... ( b _ )

P-71-21 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 PALACIOS RECEPTION CENTER SETUP Attachment 9 (Page 1 of 1)

P-71-22 February 27, 20 19 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 PALACIOS RECEPTION CENTER TRAFFIC FLOW DIAGRAM Attachment 10 (Page 1 of 1)

PALACIOS RECEPTION CENTER u

D+WOMEN'S DEGON G)

.I FIELD HOUSE FINE ARTS BUILDING LJ G'"'"'"" II. BUS I i STOP LJ O+ MEN'S DEGON ACCESS

_.. © (l=======aa B

CJ FOOTBALL RELD

~

D ANIMAL 1I CLEAN VEHICLE PARKING FENCE CONTROL DSTORAGE I SHED AREA I

CONTAMINATED VEHICLE PARKING

~ TRAFFIC GUIDE

[TI ENTRANCE TO RECEPTION CENTER MON PATH - VEHICLES MON PATH - PEDESTRIANS m CONTAMINATED VEHICLES

- - - - ROPED OFF AREA DJ CLEAN VEHICLES

* * - - ._ CLEAN VEHICLE PATH

@ STATION2 CMP00981A Rev. 6 P-71-23 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 MATAGORDA COUNTY RECEPTION CENTER VOLUNTEER BRIEFING SHEET Attachment 11 (Page 1 of 1) 1.0 Introductions 1.1 Volunteer and Staff introductions._

1.2 The activities performed today are very helpful in administering to the health and welfare of the citizens of Matagorda County.

2.0 Pass-out identification tags.

3.0 Fill in volunteer forms. Be sure to list all work telephone numbers and email addresses.

4.0 Overview 4.1 Managing the Reception Center 4.1.1 Ensure the Matagorda County Emergency Management Plans and Annexes are administered as written.

4.1.2 Explain American Nuclear Insurers (ANI) and the role they play in a nuclear disaster.

4.1.3 Administer to the welfare of the evacuees.

5.0 Provide an overview of facility forms.

6.0 Show and explain the zone maps (i.e., population, protective response zones, evacuation routes, evacuation and shelter areas and how they are depicted, etc.). Explain how to cover the zone maps with red for the incoming victims.

7.0 Establish person(s) to perform computer data entry, if available.

8.0 Meals will be furnished for all staff and volunteers in the Reception Center. Do not eat or drink in areas roped off as contaminated areas.

9.0 You are 'in a NON- SMOKING facility. Smoking is prohibited on all facility property (both inside and outsi_de of buildings).

10.0 Refer all media to the Reception Center/Shelter Facility Manager.

P-71-24 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71

'\----------------------------------------

AMERICAN NUCLEAR INSURERS (ANI)

INFORMATION SHEET FOR EVACUEES Attachment 12 (Page 1 of2) 1.0 ENGLISH 1.1 You may be eligible for emergency financial assistance during the nuclear emergency.

You must meet the following conditions to be eligible for emergency financial assistance:

1.1.1 Live in the area evacuated.

1.1.2 Evacuate the area at the direction of the authorized government official. (You will not be eligible, if you evacuate an area that has not been ordered evacuated.)

1.1.3 Provide proof you live in the area evacuated (i.e., driver's license, utility bill, etc.).

1.1.4 Keep all receipts regarding evacuation expenses.

1.2 You must file a claim for emergency financial assistance with American Nuclear Insurers (ANI). Do not call STP Nuclear Operating Company about filing a claim. American Nuclear Insurers (ANI) claims adjusters will be coming into the area in the next few days. The location to file a claim will be published in the local newspapers and broadcast over NOAA Weather Radio, and the local radio station KKHA FM 92.5. '

2.0 SPANISH 2.1 Pueda estar eligible para recebir ayuda financiero de emergencia durante una emergencua nuclear. Para estar eligible para recebir ayunda financiero de emergencia necesita encontra las condiciones que seguen:

2.1.1 Vivir en la area de evacuacion.

2.1.2 Evacuar la area en la direcion autorizdo del gobiemo ofical. (No estar eligible se evacuva una area que no esta ordenada evacuada.)

2.1.3 Prover prueba que vive en la area evacuado (i.e, licensia de manejar).

2.1.4 Mantenga todos los recibos que pertenecen a los gastos de evacuaci6n P-71-25 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS

',, ____________________ Procedure ___________________

71 _

AMERICAN NUCLEAR INSURERS (ANI)

INFORMATION SHEET FOR EVACUEES Attachment 12 (Page 2 of2) 2.2 Necesita filar una reclamacion para recebir ayunda financiero de emergencia con American Nuclear Insurers (ANI). No habla a STP Nuclear Operating Company sobre de filar una reclamacion. ANI adjustadores de reclamaciones vienen a las areas en unos cuantos dias proximos. La colocacion para filar una reclamacion esta publicado en el periodico local y tambien sobre los estaciones de radio locales.

3.0 VIETNAMESE Qui vi co ths dugc giup da khfui dp vs tai chanh trong truong hgp co bao d9ng vs chit nguyen tu ni:ing. Qui vi dn nhfrng diSu ki~n sau day thi m6'i du9*c SlJ giup d5' nay:

/

3 .1 Cu ng1,1 trong nhfrng vung phai di tan.

3.2 Nhfrng vung di tan phai dugc cong nh~n b&i chinh quysn. (NSu qui vi ti,r y di tan ma vung qui Vi khong phai di tan thi Se khong dugc SlJ giup d5' nay.)

3 .3 Phai c6 nhfrng gi§.y to' chung minh la cu ng1,1 trong vung di tan. Thi d1,1: bang lai xe, giiy bien nh~n (bien lai) cu.a di~n nu&c, v.v ...

3.4 Luu trft tit ca nhfrng hoa don mua s~m trong thcri gian di tan.

Qui vi phai diSn don dS xin trg cip va g&i cho American Nuclear Insurers (ANI - Hang Bao HiSm Nguyen Tu Ni:ing Hoa...Ky). Xin dung g9i STP hoi:ic HL&P vS miiu don. Cac miiu don nay se dugc goi t&i khu VlJC phai di tan trong vong m§.y ngay sau. Di~ diSm cho don se dugc dang tren cac bao va cac dai phat thanh dia phuong.

P-7l.a26 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 24-HOUR SIDFT ROTATION FORM Attachment 13 (Page 1 of 1) 18T SHIFT* 2NDSH1FT START TIME: START TIME:

POSITION:

NAME TELEPHONE# NAME. TELEPHONE#

Reception Center Manager

Reception Center Supervisor

Message Center Staff Entrance Staff Entrance Staff, if needed Registration Staff Registration Staff Assignment Staff Assignment Staff Security Security Disaster Behavioral Health Services Disaster Health Professional Other, as needed:

Minimum staffing positions.

Signature Date P-71-27 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 HOST SCHOOL MAP Attachment 14 (Page 1 of 1)

Maps are maintained on file in the Matagorda County Reception Center Kit.

I Directions to each Host School are described in the Public Information Materials.

P-71-28 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS

--, Procedure 71 VOLUNTEER INFORMATION Attachment 15 (Page 1 of 1)

MATAGORDA COUNTY RECEPTION CENTER VOLUNTEER INFORMATION

Refer questions you cannot answer to the Reception Center Manager.

Do not engage in confrontations with evacuees, verbal or physical. If you have a-problem with an evacuee, ask the Reception Center Manager or Security for assistance.

Individuals should be allowed entry into the Matagorda County Reception Center registration portion of the Reception Center, after they have been deemed radiologically clean by the Matagorda County Envirorimental Health Department.

If evacuee(s) appear to be suffering from stress-related conditions, or need minor medical assistance, direct them to the Disaster Behavioral Health Services area of the Reception Center and immediately notify the Reception Center Manager.

If interpretation services are required, discuss with the Reception Center Manager.

-

Attachment 16, Matagorda County Reception Center Registration Form, will be completed at one of the Registration Tables.

When the evacuees have completed the Registration Form, they should then move to one of the Assignment tables. At the Assignment area, if they require-shelter or further assistance such as food, clothing, medicines, etc., provide them with a copy of the Registration Form. If going to a shelter facility (Congregate Care & Respite), provide them with a map to the facility. NO ONE WILL BE ADMITTED TO THE SHELTER WITHOUT THE COPY OF THE REGISTRATION FORM.

All persons with contaminated vehicles that have been held for decontamination will be bused to the shelter facility (Congregate Care & Respite). Communications systems are in place at those facilities so they may arrange for transportation to their destination. Inform them they will be notified by Matagorda County Officials as to when the vehicle will be released.

Pets/animals are not permitted in the Reception Center, unless it is a service animal. Refer pet owners to the Animal Control Officer at the facility.

The staging area for bus/van transportation is located as marked in the gym. Buses/vans will run approximately every 15 minutes to the shelter facility.

UNDER NO CIRCUMSTANCES will anyone be required to remain at the Reception Center or report'to a designated shelter facility (Congregate Care & Respite). Registration is strictly on a voluntary basis.

Provide ALL FAMILIES who process through the Reception Center with a copy of Attachment 12, American Nuclear Insurers (ANI) Information Sheet for Evacuees.

P-71-29 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 MATAGORDA COUNTY RECEPTION CENTER REGISTRATION FORM Attachment 16 (Page I of 1) 1\lfATAGORDA COUNTY REGISTRATION FORJ\i Incident/DR Number &Name /

Shelter Name:

Shetter Cify, County, State / /

------ ----------i FamilyName: (Last Name):

Total family members registered: Identification verified by (Record Document LD. number and type)

Pre-Disaster Address:

City I State/ Zip HomePhone:

Post-Disaster Address:

City/ State/ Z:ip HomePhone:

Method of Transportation:

If personal vehicle - Plate# /State (for securizy lJUJ'l}()Se onlv)

INFOR!.'1...\TION ABOUT INDIVIDUAL F.MfiL Y l\ff.l\:IBER.

Name: Last, First Age Gender R.efemi1 to DHS R.efemi1 to DMH (M'F)

(

I D do, D do not authorize release of the above information concerning my whereabouts or general condition.

Signature

/

P-71-30 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 STAFFING SIGN-IN BOARD Attachment 17 (Page 1 of 1)

POSITION NAME TIME Reception Center Manager Reception Center Supervisor Entrance Staff Registration Staff Assignment Staff Message Center Staff Hospitality Staff Disaster Behavioral Health Services Health Services Security Other P-71-31 February 27, 2019 Revision 14

RECEPTION CENTER OPERATIONS Procedure 71 ACRONYMS LIST Attachment 18 (Page 1 of 1)

Acronym Applies To ACP Access Control Point c-AEN American Emergency Notification ANI American Nuclear Insurers DBHS Disaster Behavioral Health Services DHS Department of Homeland Security DPS Department of Public Safety DSHS Department of State Health Services EAS Emergency Alert System ECL Emergency Classification Level EMC Emergency Management Coordinator EMD Emergency Management Director EOC Emergency Operations Center EOF Em~rgency Operations Facility EPA Environmental Protection Agency EPD Electronic Personal Dosimeter EPZ Emergency Planning Zone FEMA Federal Emergency Management Agency ISD Independent School District nc Joint Information Center KI Potassium Iodide MC Matagorda County NRC Nuclear Regulatory Commission PAG Protective Action Guide PAR Protective Action Recommandation PIO Public Information Officer STP South Texas Project TCP Traffic Control Point TDEM Texas Division of Emergency Management TLD Thermoluminescent Dosimeter P-71-32 February 27, 2019 Revision 14

STI 34809639 Z1808 MATAGORDA COUNTY ANNEX W IMPLEMENTING PROCEDURES RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 Table of Contents Page 1.0 Purpose ........................................................................................................................... P-72-2 2.0 Discussion ...................................................................................................................... P-72-2 3.0 References ...................................................................................................................... P-72-3 4.0 Equipment Required ...................................................................................................... P-72-3 5.0 Precautions and Limitations ........................................ :...........................................~ ...... P-72-4 6 .0 Prerequisites ................................................................................................................... P-72-4 7.0 Procedure ....................................................................................................................... P-72-4 8.0 Attachments ................................................................................................................... P-72-5 Attachment 1, Monitoring And Decontamination Supervisor Checklist .......... :.. :......... P-72-6 Attachment 2, Radiological Staff Checklist. ................................................................ P-72-13 Attachment 3, Bay City Reception Center Setup ......................................................... P-72-16

Attachment 4, Palacios Reception Center Setup .............................................. :........... P-72-21 Attachment 5, Guic;lelines For Personnel Entering Reception Center .......................... P-72-27 Attachment 6, Station 1, Vehicle Monitoring/Decontamination Checklist. ................ P-72-28 Attachment 7, Station 2, Initial Body Survey Checklist .............................................. P-72-37 Attachment 8, Station 2, Monitoring/Decontamination Accountability Form ............ P-72-43 Attadunent 9, Station 3, Shower and Decontamination Checklist .............................. P-72-44 Attachment 10, Station 3, Personal Decontamination Record Form ........................... P-72-49 Attachment 11, Station 4, Final Monitoring Checklist.. .............................................. P-72-50 Attachment 12, 24-Hour Shift Rotation Form ......................-....................................... P-72-53 Attachment 13, Reception Center Information For Temporary Emergency Worker ................................................................................................ P-72-54 Attachment 14, Temporary Emergency Worker Approval .......................................... P-72-55 Attachment 15, Acronyms List .... :............................................................................... P-72-56 Effective Date: February 27, 2019

~~~~~~ Emergency Management

~~-

County Judge Coordinator P-72-1 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 1.0 Purpose 1.1 This procedure specifies the actions to be completed by Environmental Health Department personnel operating the monitoring and decontamination cente~

portion of the Reception Center during a declared emergency at the South Texas Project (STP).

1.2 This procedure implements the requirements of the Emergency Management Basic Plan for Matagorda County, Bay City, and Palacios and the Emergency Management Plan, Annex W, Fixed Nuclear Facility Response specific to Reception Center operations.

2.0 Discussion 2.1 The Reception Centers are activated by notification from the Matagorda County Emergency Management Director or designated alternate, to the Matagorda County Reception Center Director and Environmental Health Department.

2.2 Emergency Workers and Evacuees will be monitored/decontaminated at the same Reception Center location.

2.2.1 Emergency Workers will be instructed to report to the Reception Center for monitoring/decontamination if the potential exists for coming into contact with radioactive material in the restricted zones. Emergency Workers will be given priority for monitoring/decontamination once they arrive at the Reception Center.

2.2.2 Evacuees will be advised by the Emergency Alert System (EAS) to report to the Reception Center for registration and monitoring/decontamination.

2.3 Reception Center Operations are conducted by a joint effort of the Matagorda County Reception Center staff and the Matagorda County Environmental Health Department with assistance from the Texas Department of State Health Services (DSHS). '

2.3.1 Minimum Staffing Requirements 2.3.1.1 Matagorda County Reception Center Director to support mass care operation is 12.

2.3.1.2 Environmental Health Director to support monitoring/ decontamination efforts is 10.

P-72-2 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72

)

2.4 The Matagorda County Reception Center Director is responsible for assigning a Reception Center Manager who will coordinate the registration portion of Reception Center activities.

2.5 The Environmental Health Director is responsible for establishing radiological monitoring and decontamination at the Reception Center.

2.6 A Monitoring and Decontamination Supervisor assigned by the Environmental Health Director, is located at the Reception Center and is responsible for issuing necessary dosimetry and overseeing monitoring and decontamination activities.

2.7 The Local Law Enforcement officers are responsible for maintaining law and order at the Reception Center and Shelter Facilities, as assigned by the Sheriff and Chiefs of Police for Bay City and Palacios.

2.8 The Matagorda County Health Official is responsible for providing medical support to Reception Center and Shelter Care Facility staff as needed.

2.9 The Hospital District Administrator is responsible for notifying hospitals of contaminated patients due to arrive at their facility.

2.10 DSHS representatives may be able to provide assistance at the request of the County to augment Reception Center staff and fill a second shift.

3.0 References 3.1 Emergency Management Basic Plan for Matagorda County, Bay City, and Palacios.

3.2 Emergency Management Plan, Annex W, Fixed Nuclear Facility Response.

3.3 Emergency Management Plan, Annex W, Procedure 42, 'Exposure Control for Emergency Workers.'

4.0 Equipment Required 4.1 Environmental Health Department supplies and equipment a~e stored at the Matagorda Regional Medical Center (MRMC) Wellness and Rehabilitation Center in the facility as well as in a supply trailer located in the parking lot at 135 Medical Center Drive, Bay City. The combination lock code is 0690.

4.2 Equipment inventories are attached to each kit.

P-72-3 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 5.0 Precautions and Limitations 5.1 Individuals, vehicles, equipment, supplies, and facilities shall be considered contaminated when a monitoring survey has shown the presence of gamma or beta-emitting contamination exceeding 300 cpm or 0.1 mR/hr above background using an instrument capable of measuring cpm or mR/hr.

6.0 Prerequisites 6.1 Site Area or General Emergency has been declared and a request to activate a Reception Center has been received from the Emergency Management Director.

6.2 Background radiation levels shall be maintained below 300 cpm in monitoring areas.

7.0 Procedure 7.1 Upon notification by the Environmental Health Director, a Monitoring and Decontamination Supervisor will respond to the Reception Center and establish monitoring and decontamination operations in accordance with Attachment 3, Bay City Reception Center Setup (Pg 1 of 5, Internal Drawing); Attachment 3, Bay City Reception Center Traffic Flow Diagram (Pg 5 of 5; External Drawing);

Attachment 4, Palacios Reception Center Setup (Pg 1 of 6; Internal Drawing); and Attachment 4, Palacios Reception Center Traffic Flow Diagram (Pg 6 of 6; External Drawing).

7.2 The Monitoring and Decontamination Supervisor will conduct monitoring and decontamination operations in accordance with Attachment 1, Monitoring and Decontamination Supervisor Checklist; Attachment 6, Station 1, Vehicle Monitoring/Decontamination Checklist; Attachment 7, Station 2, Initial Body Survey Checklist; Attachment 9, Station 3, Shower and Decontamination Checklist; Attachment 8, Station 2, Monitoring/Decontamination Accountability Form; Attachment 10, Station 3, Personal Decontamination Record Form; and Attachment 11, Station 4, Final Monitoring Checklist.

NOTE When required by the checklists to make contact with outside individuals or agencies, refer to the STP Emergency Communications Directory.

P-72-4

February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 7 .3 The Environmental Health Director has overall responsibility for exposure control of Reception Center workers. This is done by coordination with the Monitoring and Decontamination Supervisor located at the Reception Center. The Monitoring and Decontamination Supervisor will issue dosimetry and track exposures of workers. The Monitoring and Decontamination Supervisor will periodically brief the Environmental Health Director on the Reception Center radiological status.

8.0 Attachments 8.1 Attachment 1, Monitoring and Decontamination Supervisor Checklist 8.2 Attachment 2, Radiological Staff Checklist 8.3 Attachment 3, Bay City Reception Center Setup 8.4 Attachment 4, Palacios Reception Center Setup 8.5 Attachment 5, Guidelines for Personnel Entering Reception Center 8.6 Attachment 6, Station 1, Vehicle Monitoring/Decontamination Checklist 8.7 Attachment 7, Station 2, Initial Body Survey Checklist 8.8 Attachment 8, Station 2, Monitoring/Decontamination Accountability Form 8.9 Attachment 9, Station 3, Shower and Decontamination Checklist 8.10 Attachment 10, Station 3, Personal Decontamination Record Form 8.11 Attachment 11, Station 4, Final Monitoring Checklist 8.12 Attachment 12, 24-Hour Shift Rotation Form 8.13 Attachment 13, Reception Center Information of Temporary Emergency Worker 8.14 Attachment 14, Temporary Emergency Worker Approval 8.15 Attachment 15, Acronyms List

__ ,-/,

P-72-5 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 MONITORING AND DECONTAMINATION SUPERVISOR CHECKLIST Attachment 1 (Page 1 of7)

ACTION TIME/LOG NOTE The Reception Center is normally opened at the General Emergency classification for members of the general public. However, the STP may request the County assist with monitoring and decontamination of site employees who are evacuated at a Site Area Emergency. The Environmental Health Director is responsible for notification and assignment of members for the monitoring and decontamination portion of the Reception Center Staff.

I. Setup of Reception Center

1. Setup Reception Center according to floor plan, Attachment 3, Bay City Reception Center Internal Setup or Attachment 4, Palacios Reception Center Internal Setup.

NOTE If the Palacios Reception Center is going to be used; and if it is after normal working hours or when school is otherwise not in session (i.e., summer break), the Matagorda County Emergency Coordinator will notify the school principal or maintenance personnel to gain access to the building and areas designated as part of the Reception Center. The keys for the Bay City Reception Center can be attained from the Emergency Management Coordinator of Matagorda County.

2. Check telephones, facsimile and radio communications systems to ensure operability.

P-72-6 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

)

Procedure 72 MONITORING AND DECONTAMINATION SUPERVISOR CHECKLIST Attachment 1 (Page 2 of7)

ACTION TIME/LOG

3. Establish contact with the Radiological Officer at the EOC and request the following information.

a. Is a radioactive release in progress?

b. What should they expect to see on Evacuees/

Emergency Workers and vehicles arriving at the Reception Center with regards to radiation?

c. Obtain information regarding the estimated time of Evacuee's/Emergency W orke;' s arrival.

d. Obtain current Emergency Classification Level.

e. Ensure the EOC Radiological Officer has contacted DSHS officials to determine if state decontamination assistance teams are in route to support radiological monitoring and decontamination activities.

4. Ensure each station has sufficient personnel to process vehicles and/or Evacuees/Emergency Workers through the center.

5. Ensure appropriate dosimetry is issued to Reception Center Emergency Workers who will be involved with radiological monitoring and decontamination operations using Annex W, Procedure 42, Exposure Control for Emergency Workers; Attachment 6, Dosimetry Issue Log.

6. Fax dosimetry issue logs with monitoring and decontamination personnel listed to the EOC Radiological Officer.

7. Review equipment and supplies for each station.

a. Inventories of the equipment and supplies are located in each station's kit.

b. Report any shortages to the Environmental Health Director.

P-72-7 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

)_ _________________________________________ Procedure 72 MONITORING AND DECONTAMINATION SUPERVISOR CHECKLIST Attachment 1 (Page 3 of7)

ACTION TIME/LOG

8. Brief all personnel assigned to each station on applicable procedures.

a. Ensure personnel are aware of the radiation exposure control measures provided in Annex W, Procedure 42, Exposure Control For Emergency Workers.

b. Ensure Emergency Workers report to their designated decon station and receive priority.

c. As appropriate, ensure personnel don gloves and booties prior to processing Evacuees/Emergency Workers at their station. ~

9. In conjunction with the Matagorda County Reception Center Manager, ensure Reception Center security is established

) using Local Law Enforcement. Precinct Barn and Public Works staff will setup signs/barricades located in the outside area the Reception Center.

10. Ensure traffic cones, road blocks, and/or barriers are setup to separate contaminated from clean vehicles as shown in Attachment 3 (Page 5 of 5), Bay City Reception Center Traffic Flow Diagram, or Attachment 4 (Page 6 of 6),

Palacios Reception Center Traffic Flow Diagram.

11. If additional personnel, supplies or equipment are required to support facility operations, notify the Environmental Health Director.

12. Once the Reception Center has been setup and staffed to receive Evacuees/Emergency Workers, declare it to be operational and notify the Radiological Office at the EOC.

P-72-8 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

,,_ __________________________________________ Procedure 72 MONITORING AND DECONTAMINATION SUPERVISOR CHECKLIST Attachment 1 (Page 4 of7)

ACTION TIME/LOG II. Operation

1. If a radiological release has occurred at STP, monitor and, if NIA necessary, decontaminate the Evacuees/Emergency Workers utilizing Attachments 1 and 6 through 11 of this procedure.

2. At hourly intervals, provide the following information to the Radiological Officer at the EOC:

a. Nurr~ber of cars contaminated;

b. Number of people processed through the Reception Center decontamination station; C. Any other necessary information ( e.g., contaminated

. \ injured, medical referrals, etc.); .

)

d. Equipment, instrument or personnel needs (e.g.,

dosimetry, towels, soap, barricades, etc.).

3. Once Evacuees/Emergency Workers begin arriving, NIA evaluate the activities at each station to ensure the proper techniques are being employed, including provisions to accept Functional Needs persons (e.g., non-ambulatory, hearing/sight impaired, etc.).

4. If Evacuee/Emergency Worker arrives at the Reception Center and requires medical assistance, and they have not processed through the facility:

a. Contact the Nurse with the Matagorda County Reception Center

b. Contact the Matagorda County Emergency Operations Center (MCEOC)

c. Contact the Matagorda County Emergency Medical Services (MCEMS), if needed.

P-72-9 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72

,L------------------------------------------

MONITORING AND DECONTAMINATION SUPERVISOR CHECKLIST Attachment 1 (Page 5 of7)

ACTION TIME/LOG NIA

5. If background readings exceed >300 cpm or 0.1 mR/HR, consider moving the monitoring point.

6. If the evacuation remains in effect for a long duration, establish two 12-hour operations shifts using Attachment 12, 24-hour Shift Rotation Form of this procedure. During shift turnovers, relief personnel should be briefed on:

a. Status of current event,

b. Any unusual facility activities, and

c. Review of position responsibilities.

7. Maintain the Reception Center mon/decon operations for those Emergency Workers providing services inside the restricted zones.

P-72-10 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72

)

MONITORING AND DECONTAMINATION SUPERVISOR CHECKLIST Attachment 1 (Page 6 of7)

ACTION TIME/LOG III. Termination

1. When instructed by the Radiological Officer at the BOC to LOG terminate operations, notify the Monitoring and Decontamination staff to cease operations and to properly dispose of materials and equipment.

2. Upon termination of the event, proceed to Station 2 for personal NIA monitoring as directed by Station 2 personnel. If contaminated, follow the same procedures established for Evacuees/Emergency Workers.

3. Ensure facility Emergency Workers monitor ~ach other for NIA contamination and follow the same procedures established for Evacuees/Emergency Workers, if they are found to be contaminated.

4. Return all EHD Emergency Worker dosimetry to the Radiological Staff and ensure final dosimeter readings are recorded. Collect all TLDs and provide to Monitoring and Decontamination Supervisor.

5. As appropriate, ensure Procedure 42, 'Exposure Control for Emergency Workers' Attachment 7, Dose Tracking Form, is completed and accompanies the dosimetry for processing.

6. Ensure the monitoring**and decontamination staff secure each station at the monitoring and decontamination facilities.

a. All contaminated materials should be bagged for pickup by STP personnel or a contracted rad waste disposal company.

b. If contaminated vehicles remain (could not be decontaminated by local means), ensure they are impounded and the area appropriately designated a contamination area until DSHS and/or STP can address the situation.

P-72-11 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 MONITORING AND DECONTAMINATION SUPERVISOR CHECKLIST Attachment 1 (Page 7 of7)

ACTION TThU:/LOG NOTE The gate leading from the impoundment area at Palacios High School will be locked by the Monitoring and Decontamination Supervisor and monitored by a law enforcement officer. The Bay City impoundment area is roped off and monitored by a law enforcement officer.

c. All portal monitors, rope barriers, road blocks, etc., should be taken down and stored in their designated storage locations after being monitored for contamin~tion.

\

d. All dosimetry and survey meters (with batteries removed) should be collected and stored. Any damaged meters should be reported to the Monitoring and Decontamination Supervisor.

Batteries should be replaced immediately.

NOTE Account for all facility equipment listed in inventory.

e. Inform the Radiological Officer at the EOC that the mon/decon facilities have been de-activated and radioactive waste items have been appropriately labeled for pickup by STP personnel or a contractor waste disposal company.

7. Coordinate Radwaste pickup with the Radiological Officer at the EOC.

8. Assemble all Emergency Worker exposure records, forms, and other documentation generated during facility operation and forward to the EOC Administrative Assistant.

P-72-12 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72

) __________________________________________

RADIOLOGICAL STAFF CHECKLIST Attachment 2 (Page 1 of 3)

ACTION TIME/LOG I. Initial Actions

1. Dosimeters will be distributed to the station staff as follows:

a. Issue Electronic Personal Dosimeters (EPDs), TLDs, and Procedure 42, Exposure Control for Emergency Workers, Attachment 4, Emergency Worker Radiation Exposur~ Record form to each Emergency Worker at the station.

b. Ensure each Emergency Worker completes a Procedure 42, Exposure Control for Emergency Workers, Attachment 4, Emergency Worker Radiation Exposure Record form.

c. Ensure each Emergency Worker assigned to each station completes a Procedure 42, Exposure Control for Emergency Workers, Attachment 6, Dosimetry Issue Log.

2. Turn on and check EPD operability in accordance with Procedure 42, Exposure Control for Emergency Workers, Attachment 10, Radiological Equipment and Operational Checks. *

3. Brief Emergency Workers on the use of radiological instrumentation, exposure and dose limits, and station expectations for monitoring and communication.

4. Ensure each station has been provided a radio for communication purposes, and verifies operability.

5. Check survey meter in accordance with Procedure 42, Exposure Control for Emergency Workers, Attachment 10, Radiological Equipment and Operational Checks.

a. Ensure monitoring staff are issued gloves and booties, and

b. Cover the survey meter probe with a baggie.

6. Survey Meter Distribution is as follows.

a. Station 1 - 3 meters w/probes

b. Station 2 - 2 meters w/probes

c. Station 3 Men - 3 meters w/probes

d. Station 3 Women-3 meters w/probes

7. Ensure station personnel are familiar with reporting documentation. (i.e., Vehicle Survey form, Monitoring/Decontamination Accountability Form, Personal Decontamination Record Form)

P-72-13 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 L------------------------------------------

RADIOLOGICAL STAFF CHECKLIST Attachment 2 (Page 2 of3)

ACTION TIME/LOG II. Operations

1. If additional personnel, supplies or equipment are required to support facility operations, notify the Monitoring and Decontamination Supervisor.

2. Routinely check yourself for contamination on your hands, face, and feet. If contaminated, notify the Monitoring and Decontamination Supervisor and follow the same process for evacuees.

P-72-14 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 RADIOLOGICAL STAFF CHECKLIST Attachment 2 (Page 3 of3)

ACTION TIME/LOG III. Termination

1. When instructed by the Monitoring and Decontamination Supervisor to terminate operations, check yourself for contamination. If contaminated, follow the same procedures established for Evacuees/Emergency Workers.

2. Upon termination of the event, proceed to Station 2 for personal monitoring as directed by Station 2 personnel. If contaminated, follow the same procedures established for Evacuees/Emergency Workers.

3. Collect all EHD Emergency Worker dosimetry ensuring final dosimeter readings are recorded for each Emergency Worker before they are turned in by the workers.

4. Collect all TLDs and associated documentation and provide to Monitoring and Decontamination Supervisor for processing.

5. As appropriate, ensure Procedure 42, Exposure Control for Emergency Workers, Attachment 7, Dose Tracking Form~ is completed and accompanies the d~simetry for processing.

P-72-15 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 BAY CITY RECEPTION CENTER SETUP Attachment 3 (Page 1 of 5)

INTERNAL DRAWING Kltthen M RMC Wellness Hospitality and RehabHitation Exit to Emergency Vehicles and Buses

~

Entran<:t!

, Table Wenn=Trad(

t

and Equipment Command W~lnessand and Rehabilitation Control Equipment Medic.al and Crisis Counseling Entrance

\ Portal To Clean Veh ide Monitor

_ . DemnPath

- *- *

Cle*n Path

- Star.cihion(blaa/red)

St;ardlion/'B.rrler Tape {magento/-..,llowl r, !.oded area for

Bench ba~ and tagged

Rope<! Off Aru (6] No Eating/ Drir11:lng Hydrant aoo Wa.er HaM!

XXXICXXltXl 8-a:rrica:de [fil RA/CA @ Statfoo 2 -Peisona1Mooit<>rir,g c:::::J Porta Mm.l tar @J SOP @* Stati'on 3 - M.en"s & YAlmen's Oec:ontamenation W<M/'Mt<. Acrordion Divider [ill O&nAra © Statioo 4 - Men's & lM>-.n 's Gren Slip

!CMP4243 p8 (02~19) !

P-72-16 February 27, 201 9 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 BAY CITY RECEPTION CENTER INTERNAL SETUP Station Typical Layout Attachment 3 (Page 2 of 5)

STATION 1 - VEHICLE MONITORING

~- -

,::, t ,,,.ll_ _sid_,,.,_._1:_to_Me_dkal_

_=_t"'-~

ld To Clean Vehicle I

- - - - - - - - -- -- - ~ ~ - - ~ w ~------

Table- cow:red with canopy

- **

I i I I ! ! I I I ! I I I I i I

-* - *1

r I Clean Vehick, Parking 11*1 1* I I I I I

I I I I i i I I i I

I I

Exit I ,, Large Pet Washdown Grassy Area "I

====a,. I n d ~ PM.hwly ta Modorifc Pt*,t © Sotian 1 * \i!tllde Mot*:cr's

---,... Dam Palh Mcwt..,ri,.

i """'"""

Siadm ' . Pe'mra,I

- * - * . . Oi!anP.at:h Sanas 3

fun's: & Warnl!rl'l: Oecontamenaion

- - loped Off Aro a:ua:u:r: SMricade @; ~tandW.ier Hcae

'=i==""==ff=="'

=:::::J """=*"""."":= ==============::!. ICMP4243p2(02-19}1

EMERGENCY WORKERS WILL BE GIVEN PRIORITY, AND A SEPARATE LINE WILL BE CREATED FOR THESE INDIVIDUALS AS NEEDED.

P-72-1 7 February 27, 201 9 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 BAY CITY RECEPTION CENTER INTERNAL SETUP Station Typical Layout Attachment 3 (Page 3 of 5)

STATION 2 - PERSONAL MONITORING

~

i Welln*>> and i

i R<!habilit:a!lon

&tuiprnertt u

@]

Portal Monit or Clean Path

Emergency workers w ill be given Priority, and a separate line will be created for these individuals as needed .

===-- lodi\4dua1 Pathway to Monitoring Pomt @ Sta.tioo 2: . Penonal r\.1ooitorirc: ~

-+ DemnPath @ Sta.tioo :3 - M~n's&. \Atlmen's.Oecortt*mf!'r.ia.tion

""Eamg/Drio~r;;

I

~

- . - .... Cle*n Path c:::::J Ropoll Off Ai.*

o:.xxxnx Barrio.de Port.a.I Monitor

Sta.n:hio:n/SarrierT,ap*.{m.a~ma/ye'.liow)

[fil PA/CA Cle.anMi

~:itiindWa:~rHOS!: fi CM'"""P,,..,

4..,...

24.,.,,

3-p3,,..~

0 ,,..

2-...,.,

19=11 i

P-72-18 February 27, 20 19 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 BAY CITY RECEPTION CENTER INTERNAL SETUP Station Typical Layout Attachment 3 (Page 4 of 5)

STA TION 3 - MEN'S and WOMEN'S SHOWERS C, C, W~llnessand Entrance Table Welnei'S:Tra::k Rehobilt.xion ilnd Eq ttt,rnml Equipment 4

Emergency workers will be given Priority, and a separate line will be created for these individuals as needed.

SW10N3

~ OeconPath [tJ No hmcJD,-inorc

- *-*

Onnhr:h (!] fiA/CA

- ----- Ropod Olf ..... I£] SOP

)0001:ll)OOQ'. Barri~

~ Poru!t.tonimf

[fil OeanArH

!CMP4243 p4 (02-19) I P-72-19 February 27, 20 19 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 BAY CITY RECEPTION CENTER TRAFFIC FLOW DIAGRAM Attachment 3 (Page 5 of 5)

EXTERNAL DRAWING Hwy3S

[]

MRMC Wellness and Rehabilitation r **-

I t Emergency Vehicles and Buses Pickup/Parki ng t

I

I I

I

' I Hospital Drive r

I ;

Bl:>'i""A""A~"'A9'¥i. - *1 bit Medical Center Drive

.. Tldk: Fmw A TtafficG.ilde til Hydranti1r1dW*mHose

[i] ,,,.,_.,o....,,tbnCent"(bu""'/.........,Of-a.,)

- *- ** Oe--.MI ~ddbw ©

-OIi-Stanc:11\1-Vehidt:Monltm""s m Entranc@/E>>ttoflfnpriontffltel"{ew"aOJee~ta)

I*

- *~- * ~ttbnnow @ SQ1m2-1tanm.tMo~

[!I 1115 Wa, totM Racapion eer.., © S ~ l - Men's & Wmner1's Oecont:ammatbn 0 SnY1 Pet Dtaw1

Satb1 4 -Men's&Wamen'sGretnSlp

[!] Smal ~ Oecon !CMP4 243 SQnd,a,(blod</,,,d)

EMERGENCY WORKERS WILL BE GIVEN PRIORITY, AND A SEPARATE LINE WILL BE CREATED FOR THESE INDIVIDUALS AS NEEDED.

Bay City Reception Center MRMC Wellness & Rehabilitation 135 Medical Center Drive Bay City, TX 77414 P-72-20 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 PALACIOS RECEPTION CENTER SETUP Attachment 4 (Page 1 of 6)

INTERNAL DRAWING RECEPTION CENTER R ISTRATION RECEPTION CENTER REGISTRATION i

CMP00981D (4-15)

_ _ _ _..,.._ DECON PATH PORTAL MONITOR

-**-.. - .. _ .. _ ...,,_ CLEAN PATH STATION 2

- - - - - -

ROPED OFF AREA STATION 3 - MEN'S & WOMEN'S STATION 4

MEN'S & WOMEN 'S

EMERGENCY WORKERS WILL BE GIVEN PRIORITY, AND A SEPARATE LINE WILL BE CREATED FOR THESE INDIVIDUALS AS NEEDED.

P-72-21 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 PALA CI OS RECEPTION CENTER INTERNAL SETUP Station Typical Layout Attachment 4 (Page 2 of 6)

STATION 1 - VEHICLE MONITORING LJ EJLJ - NII.W.

tSO.Wl.)

CON'lllOl

[J]

+ ACCESS B

©-~

_- flUD -~~ FENCE CONTROL AffE.A : 1=- I I

I S!ED I

I I

A TRAFFlC GUI DE m ENTRANCE TO RECEPTION CENTER

- - - MON PATH - VEHICLES

- - **- *** MON PATH

PEDESTRIANS CD CONTAMINATED VEHICLES

- - - - ROPED OFF AREA

* * - - ,- QEAN VEHIQEPATH m GLEAN VEH IGLES

[I] RECEPTION CENTER EXIT X)OOOC BARRICADE

PORlA L MONITOR

EMERGENCY WORKERS WILL BE GIVEN PRIORITY, AND A SEPARATE LINE WILL BE CREATED FOR THESE INDIVIDUALS AS NEEDED.

P-72-22 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 PALA CI OS RECEPTION CENTER INTERNAL SETUP Station Typical Layout Attachment 4 (Page 3 of 6)

STATION 2 - PERSONAL MONITORING POSTINGS A = No Eating or Drinking B = RA/CA C = SOP WOMEN'S ROOM D = Clean Area TABLE TRASH PORTAL IS 8 TILES FROM DOOR 8

EMERGENCY WORKERS WILL BE GIVEN PRIORITY, AND A SEPARATE LINE WILL BE CREATED FOR THESE INDIVIDUALS AS NEEDED.

P-72-23 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72

/-----~-----------------------------

PALACI OS ~CEPTION CENTER INTERNAL SETUP Station Typical Layout Attachment 4 (Page 4 of6)

STATION 3 - MEN'S SHOWERS I

r I

I

-,,_( MEN'S

'1.1--.:--~--,..../

LOCKERS&

f BENCl:IES* -~--

1\611; f

I f

I I

POSTINGS

) ) -DEGON PATH IA!= NO EATING / DRINKING (g) = STATION2 (MEN'S)

-*-*>-*~> CLEAN PAlH IB]=RC/CA @ ::::- STATION. 3 (WOMEN'S)

- - --- - - ROPED AREA [Ql=,STEP OFF PAD (FRISK) @ =* STATION 4.

@ MEN'S [QI= CLEAN' ARgA

EMERGENCY WORKERS WILL BE GIVEN PRIORITY, AND A SEPARATE LINE WILL BE CREATED FOR THESE INDIVIDUALS AS NEEDED.

P-72-24 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 PALACIOS RECEPTION CENTER INTERNAL SETUP Station Typical Layout Attachment 4 (Page 5 of6)

STATION 3 - WOMEN'S SHOWERS

_POStlNG'S.

): > DECON:PATH IA!=NO' EATING'J DRINKING (2) ::: SJATIO.N Z

,_.,-,-*.:::> CLEAN:PATH

- - ---- - -; ROPED 'AREA-

~=*RC/CA . ..*.** @ = STATION 3 (VVQMEN;S)

[QI= CLEAN AREA .

EMERGENCY WORKERS WILL BE GIVEN PRIORITY, AND A SEPARATE LINE WILL BE CREATED FOR THESE INDIVIDUALS AS NEEDED.

P-72-25 February 27, 2019

Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 PALA CI OS RECEPTION CENTER TRAFFIC FLOW DIAGRAM Attachment 4 (Page 6 of6)

EXTERNAL DRAWING PALACIOS RECEPTION CENTER n 'I FIELD n

D +WOMEN'S DECON FINE ARTS ~ MEN'S G) t HOUSE BUILDING LJ GYMNASIUM

~-~

BUS

!STOP I LJ D+ DECON I m

+ ACCESS o==

FOOTBALL FIELD CLEAN VEHICLE PARKING

;::===::;--- CONTROL ANIMAL -

DSTORAGE FENCE I SHED AREA I

=CONTAMINATED lOOOO(

VEHICLE PARKING A TRAFFIC GUIDE

[I] ENTRANCE TO RECEPTION CENTER

- - - MON PATH - VEHICLES

-**-**-*** MON PATH - PEDESTRIANS m CONTAMINATED VEHICLES

- - - - ROPED OFF AREA m CLEAN VEHICLES G)

~ CLEAN VEHICLE PATH STATION 1 m RECEPTION CENTER EXIT

@ STATION2 CMP00981A

EMERGENCY WORKERS WILL BE GIVEN PRIORITY, AND A SEPARATE LINE WILL BE CREATED FOR THESE INDIVIDUALS AS NEEDED.

Palacios Reception Center Hornet Drive

, . / Palacios, TX 77465 P-72-26 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

\

I Procedure 72

/

GUIDELINES FOR EVACUEES ENTERING RECEPTION CENTER Attachment 5 (Page 1 of 1)

You are at an evacuee Reception Center. Our goal is to provide for your shelter and needs as long as the evacuation remains in effect, and to determine if you or your vehicle is contaminated with radioactive particles.

Ifymi have a pet, please stop by the Small Pet Decontamination area on your way to Station 2 so I your pet can be monitored. If they are found contaminated, you may be asked to provide assistance in washing your pet prior to placing them in a kennel for holding while you go through the monitoring and registration process.

As you enter the Reception Center, you will walk through the portal monitor. This will check you for radioactive contamination.

If you are not contaminated, you will be given a green slip and directed to the Matagorda County Reception Center Registration Area, where you will be registered and provided shelter if needed.

If you are contaminated, you will be given a red slip and directed to the shower area for

\ decontamination. At the shower area, trained staff will answer your questions, and assist you with decontamination process.

After decontamination, you will be given a green slip and directed to the Matagorda County Reception Center Registration Area where personal information will be taken. You will receive further instructions there, including transportation availability if your vehicle is contaminated.

P-72-27 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 1, VEIDCLE MONITORING/DECONTAMINATION CHECKLIST Attachment 6 (Page 1 of9)

ACTION TIME/LOG I. Initial Actions:

1. Review supplies and equipment in accordance with the

'Inventory Checklist' located in the station kit inside the lid cover.

2. Report supply and equipment shortages to the Monitoring and Decontamination Supervisor.

3. Setup Station 1 in accordance with Attachment 3 (Page 5 of 5), Bay City Reception Center Traffic Flow Diagram or Attachment 4 (Page 6 of 6), Palacios Reception Center Traffic Flow Diagram.

4. Brief station personnel as follows:

a. Maintain a professional attitude at all times.

b. The Radiological Monitor should take steps to minimize the evacuees concern. An evacuee will be concerned about his or her condition.

c. When possible, keep families together.

NOTE In accordance with Federal Guidelines, Service Animals will be allowed to remain with their owners throughout the entire Reception Center process.

d. Pets (non-service animals) are not allowed in the Reception Center. Pets can be tied to, or left in (weather dependent) the vehi~le. When possible, pets may be monitored and the owner made aware of decontamination procedures. Provide bucket and soap and make water available at a drain so pets can be decontaminated by the owner. The Animal Control Officer will direct animal care operations.

P-72-28 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 1, VEHICLE MONITORING/DECONTAMINATION CHECKLIST Attachment 6 (Page 2 of9)

ACTION TIME/LOG

e. If a question is asked that cannot be answered, inform the Monitoring and Decontamination Supervisor.

f. Emergency Worker vehicle(s) which are found contaminated, should be identified and set as a priority for decontamination to ensure expediency in returning vehicle( s) to service.

g. Report any EPD readings of~200 mR to the Monitoring and Decontaminating Supervisor.

NOTE The following represents the Emergency Worker exposure limits: 200 mR turnback. Contact your supervisor to be replaced.

h. Ensure station personnel are familiar with reporting mechanisms.

5. Ensure monitoring staff are issued gloves for survey purposes and don booties.

6. Ensure individuals, especially the drivers, remain in the vehicle until told otherwise by the staff.

P-72-29 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 1, VEIDCLE MONITORING/DECONTAMINATION CHECKLIST Attachment 6 (Page 3 of9)

ACTION TIME/LOG II. Ongoing Actions

1.

Assign two monitors. One will be assigned to the portal monitor and one will record the data.

As vehicles are being processed, periodically check the area background readings and notify the Monitoring and Decontamination Supervisor if background readings exceed 300 cpm or 0.1 mR/hr.

2. Once a driver arrives, issue the following.

a. One set of booties to the driver and to each of the

.J passengers.

b. A copy of the document titled 'Guidelines for Evacuees Entering Reception Center'.

3. Instruct driver to slowly drive through the vehicle portal monitor. (Approximately 1-2 mph; at a slow walking pace.)

Further instruct driver to immediately stop if monitor alarms.

NOTE Once contamination levels are detected, do not continue to monitor the vehicle.

NOTE If the vehicle portal monitor does not alarm or is unavailable, use manual frisking process. At this point, the monitor previously assigned to observe the portable portal contamination monitor alarm/readings will hand survey vehicles.

P-72-30 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72

)

STATION 1, VEIDCLE MONITORING/DECONTAMINATION CHECKLIST Attachment 6 (Page 4 of9)

ACTION TIME/LOG

4. Vehicle Survey NIA

a. Areas to Survey

Front Grill

Area above Air Cleaner

Wheel Wells

Door Handles

Seat

Floor Board

Steering Wheel

b. Record findings on the 'Vehicle Survey' document of this attachment. -

c\

5. If vehicle IS contaminated (greater than 300 cpm or 0.1 mR/hr above background):

LOG

a. Record the driver's name, vehicle tag number, date/time and surveyed by on the attached

'Vehicle Survey' document of this attachment.

b. Mark the vehicle with the contamination tag.

c. Fill out a Vehicle Impound Card and give it to the driver of the vehicle.

Inform the driver they will need the Vehicle Impound Card and a form of identification when picking up their vehicle.

d. Instruct the driver and passenger(s) to don booties over their shoes/boots as they are exiting their vehicle.

e. Instruct the driver to park their vehicle in the 'Contaminated Vehicles' area.

/

P-72-31 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 1, VEIDCLE MONITORING/DECONTAMINATION CHECKLIST Attachment 6 (Page 5 of9)

ACTION TIME/LOG NOTE County official and the DSHS may decide to wait until after the emergency to decontaminate Evacuee/ Emergency Worker vehicles. If the vehicles are impounded, do not implement the remaining steps under #5, skip to step #6.

f. Direct driver to the Reception Center.

g. Drive vehicle to a decontamination site car wash or wash down using water trucks and hoses.

h. After decontamination, resurvey the vehicle. If the dose rate after decon is less than 300 cpm or 0.1 mR/hr above background, the vehicle can be released.

i. If further contamination is found, repeat decontamination process.

J. If the vehicle can be released: LOG

Remove the contaminated tag from the vehicle.

Drive the vehicle back to the "Clean Vehicle" parking area at the Reception Center.

Return the keys to the vehicle owner inside the Reception Center and inform the owner the vehicle was successfully decontaminated.

P-72-32 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 1, VEIDCLE MONITORING/DECONT AMINATION CHECKLIST Attachment 6 (Page 6 of9)

ACTION TIME/LOG

k. If the vehicle'cannot be decontaminated using wash LOG down methods:

Impound the vehicle at the "Contaminated Vehicle" parking area at the Reception Center.

Inform the owner the vehicle has been impounded for further processing.

Place the vehicle keys in a clear sandwich bag labeled with the vehicle make, model, color and license number and give to the Monitoring and Decontamination Supervisor.

NOTE Assistance will be provided by the DSHS. As vehicles ~e being processed, periodically check the area background readings and notify the Monitoring and Decontamination Supervisor if background readings exceed 300 cpm or 0.1 mR/hr.

6. If monitoring staff come in contact with a contaminated vehicle:

a. Ensure staff changes their gloves,

b. Ensure staff monitors'their booties and change as needed

c. Ensure the staff replace the baggie on the survey meter probe, and;

d. Dispose of the contaminated articles in an approved container.

P-72-33 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

\ Procedure 72

/

STATION 1, VEIDCLE MONITORING/DECONTAMINATION CHECKLIST Attachment 6 (Page 7 of9)

ACTION TIME/LOG

7. If the vehicle IS NOT contaminated (less than 300 cpm or NIA 0.1 mR/hr above background):

a. Have the driver park the vehicle in the 'Clean Vehicle' area.

b. Instruct driver and passenger(s) to don booties. NIA

c. Direct the driver to the Reception Center.

8. Maintain a total count of automobiles processed in both the LOG contaminated and non-contaminated categories.

a. Provide the Monitoring and Decontamination Supervisor hourly updates.

NOTE If an evacuee is contaminated and experiencing life threatening health issues, request the Monitoring and Decontamination Supervisor assign a Matagorda County Radiological Officer or a STP Radiation Protection Technician to meet them at the Radiological Entrance (Next to Emergency Room Ambulance Bay) of the Matagorda Regional Medical Center. Immediately notify MRMC Emergency Room immediately at 979-241-3315 or 979-241-3319 and then provide this information to the Reception Center Director.

P-72-34 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 1, VEIDCLE MONITORING/DECONTAMINATION CHECKLIST Attachment 6 (Page 8 of9)

ACTION TIME/LOG III. Termination Actions:

1. Upon termination of the event, proceed to Station 2 for NIA personal monitoring as directed by Station 2 personnel. If contaminated, you will be further directed by Station 2 personnel.

2. Once you are determined to not be contaminated, NIA return to Station 1.

3. Conduct an inventory of all items denoted on the NIA Station 1 Black Box/Kit 'Inventory Checklist' (inside lid of box/kit).

a. Place inventory in either the Black Box/Kit or the RC Trailer as denoted on the checklist. If inventory not denoted on checklist, return to RC Trailer.

b. Submit completed 'Inventory Sheet' to the Environmental Health Director.

4. Submit completed 'Inventory Checklist' to the EHD Supervisor.

P-72-35 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 1, VEHICLE MONITORING/DECONTAMINATION CHECKLIST Attachment 6 (Page 9 of9)

VEHICLE SURVEY PCM Reading: . cpm Hand Frisked Readings - Denoted Below:

Name: _ _ _ _ _ _ _ _ _ _ _ _ _ Vehicle Tag# _ _ _ _ _ _ _ _ __

Date/Time: ~==

Surveyed by: - - - - - - ~CFR01186(08/28/06)

Cm RESULTS P-72-36 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

\

_,;I ____________________ _____________________ Procedure 72 STATION 2, INITIAL BODY SURVEY CHECKLIST Attachment 7 (Page 1 of 6)

ACTION TIME/LOG I. Initial Actions:

1. Review supplies and equipment in accordance with the inventory list located in the station kit. ,

2. Report supply and equipment shortages to the Monitoring and Deco,ntamination Supervisor.

3. Setup Station 2 in accordance with Attachment 3 (Page 5 of 5), Bay City Reception Center Internal Setup and/or Attachment 4 (Page 6 of 6), Palacios Reception Center Internal Setup.

4. Setup appropriate barriers, signs and ropes.

5. Position assembled portal monitor in accordance with Attachment 3 (Page 5 of 5), Bay City Reception Center Internal Setup and/or Attachment 4 (Page 6 of 6),

Palacios Reception Center Internal Setup.

a. Assemble portal monitor in accordance with Annex W Procedure 42, Attachment 9, Emergency Worker Exposure Control instructions.

b. Install batteries in portal monitor power supply or plug portal monitor into regular 110 volt outlet.

c. Tum portal monitor on and perform source check.

d. Cover the floor of the portal monitor with several layers of disposable step-off pad sheets. C P-72-37 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 2, INITIAL BODY SURVEY CHECKLIST Attachment 7 (Page 2 of6)

ACTION TIME/LOG II. Ongoing actions:

1. Portal monitor use: NIA

a. When individuals enter Station 2, instruct them to step through the portal monitor.

b. The portal monitor will determine if the individual is contaminated or not.

b. If an individual alarms the portal monitor, instruct them to back out of the monitor, wait for the alarm to clear, and step back through. Direct them to enter for a second and third recount, if an alarm is received during either recount, hand frisk to determine area(s) where individual is contaminated, complete the red slip (Name of Contaminated Individual, Area of Contamination, and sign), and then provide the individual with the completed red slip and send to Men's or Women's showers for decontamination.

c. If no alarm is received, instruct Evacuee/Emergency Worker to remove shoe covers and place in trash, present them with a green slip and direct them to the Matagorda County Reception Center Registration Area.

NOTE Two consecutive successful trips through the portal monitor without an alarm indicates no contamination is present.

d. Occasionally (or if an individual is contaminated) survey the portal monitor and the surrounding area.

Remove any radioactive material in the area of the portal monitor that may increase the background radiation levels and place materials in an approved container.

P-72-38 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 2, INITIAL BODY SURVEY CHECKLIST Attachment 7 (Page 3 of6)

ACTION TIME/LOG

Take a general area (waist level) dose rate around the portal monitor, ensure the dose rate is less than 300 cpm or 0.1 mR/br.

Using a masslin cloth, take large area wipes of the floor (100 square feet).

Monitor the masslin for contamination; if greater than 300 cpm or 0.1 mR/br, the area is considered to be contaminated. Place used masslin in an approved container.

NOTE Only contaminated individuals will be sent through for decontamination; but all family members will be registered as one unit.

2. As required, ensure station staff change gloves and booties.

Dispose of the articles in an approved container.

3. Place disposable foot covers (i.e., booties) on individuals NIA with contamination on their feet.

4. Maintain a total count of individuals processed in both contaminated and non-contaminated categories by LOG recording the results on Attachment 8, Station 2, Monitoring/Decontamination Accountability Form.

5. Provide hourly updates to the Monitoring and Decontamination Supervisor.

6. In case of a portal monitor failure, use the survey meter to NIA monitor the individuals.

a. Wear gloves and cover probe with glove or baggie.

STATION 2, INITIAL BODY SURVEY CHECKLIST P-72-39 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 Attachment 7 (Page 4 of6)

ACTION TIME/LOG

b. Survey the individual as follows:

A whole body survey should take approximately two to three minutes.

Instruct the individual to stand with arms at side, palms facing out, and legs together

Scan the individual with the survey probe held about one-half inch away from the surface, moving at a rate of about 2 to 3 inches per second

Frisk the individual's head, face, and shoulders.

Scan the front of the body from the top to bottom using a single sweep.

Frisk the elbows, hands, and buttocks.

Scan the back of the body from top to bottom using a single sweep.

Frisk the feet and soles of shoes.

c. The probe should not be allowed to come in contact with the individual. If the probe comes in contact with the individual, remove the cover and replace it. Dispose of cover in an approved

, container.

d. An individual should be considered contaminated if a meter reading is greater than 300 cpm or 0.1 mR/hr.

7. If the individual is not contaminated, present them with a NIA green slip indicating they are not contaminated, and direct them to the Matagorda County Reception Center Registration Area.

P-72-40 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72

/---------- ----------- ----------- ---------

STATION 2, INITIAL BODY SURVEY CHECKLIST Attachment 7 (Page 5 of6)

ACTION TIME/LOG

8. If the individual is contaminated, present them with a red slip NIA and direct them to Station 3.

NOTE If only one member of a family is contaminated, send that person only to Station 3. If small children will be left without a guardian, send the children with the guardian or contact the Matagorda County Registration Area for child care support if directed to do so by the guardian .

9. For each individual processing through the initial body NIA portable portal contamination monitor, document accordingly

\ on the 'Monitoring/Decontamination Accountability Form'.

10. Remain in the designated monitoring area, taking care not to NIA touch or allow the survey meter to come in contact with any object outside the designated monitoring area.

NOTE If an evacuee is contaminated and experiencing life threatening health issues, request the Monitoring and Decontamination Supervisor assign a Matagorda County Radiological Officer or a STP Radiation Protection Technician to meet them at the Radiological Entrance (Next to Emergency Room Ambulance Bay) of the Matagorda Regional Medical Center. Immediately notify MRMC Emergency Room immediately at 979-241-3315 or 979-241-3319 and then provide this information to the Reception Center Director.

P-72-41 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

\/ I _______________________________________ Procedure 72 STATION 2, INITIAL BODY SURVEY CHECKLIST Attachment 7 (Page 6 of6)

ACTION TIME/LOG III. Termination actions:

1. Upon termination of the event, process yourself through NIA the Portal Contamination Monitor for personal monitoring. If contaminated, have a Station 2 peer process you through to Station 3.

2. Once you are determined to not be contaminated, NIA return to Station 2.

3. Conduct an inventory of all items denoted on the Station 1 Black Box/Kit 'Inventory Checklist' (inside lid of box/kit).

a. Place inventory in either the Black Box/Kit or

the RC Trailer as denoted on the checklist. If inventory not denoted on checklist, return to RC Trailer

b. Submit completed 'Inventory Checklist' to the Monitoring and Decontamination Supervisor.

4. Return all EHD Emergency Worker Dosimetry and survey meters to the Radiological Staff.

P-72-42 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 2, MONITORING/DECONTAMINATION ACCOUNTABILITY FORM Attachment 8 (Page 1 of 1)

DATE: _ _ __ *OFFSITE MON/DECON ACCOUNTABILITY SIDFT _ _ __ STATION CONTAMINATED NOT CONTAMINATED

\

I P-72-43 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

I Procedure 72 I

, __ / -----------------------------------------

STATION 3, SHOWER AND DECONTAMINATION CHECKLIST Attachment 9 (Page 1 of 5)

ACTION TIME/LOG I. Initial Actions:

1. Review supplies and equipment in accordance with the inventory list located in the station kit.

2. Report supply and equipment shortages to the Monitoring and Decontamination Supervisor.

3. Setup Station 3 in accordance with Attachment 3 (Page 1 of 5), Bay City Reception Center Internal Setup or Attachment 4 (Page 1 of 6), Palacios Reception Center Internal Setup.

4. Ensure Radiological Staff have supplied each Emergency Worker with personal dosimetry and given users instructions on periodically checking/recording readings of dosimetry.

NOTE Maintain a professional attitude toward your duties at all times. The Evacuee will be concerned about his/her condition and all efforts to minimize their concern should be taken by the staff CAUTION Ensure decontaminated individuals do not come in contact with contaminated individuals.

P-72-44 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72

/-----------------------------------------

STATION 3, SHOWER AND DECONTAMINATION CHECKLIST Attachment 9 (Page 2 of 5)

ACTION TIME/LOG II. Ongoing Actions:

1. Decontaminate the individual as needed. Usually showering NIA with a mild soap and washing hair with shampoo will be sufficient.

2. Perform a whole body survey after each decontamination attempt.

3. Localized decontamination (e.g. hands or face) can be accomplished by washing in a sink.

4. Perform a localized survey after each decontamination attempt.

5. If an individual cannot be decontaminated, ensure Station 3 LOG personnel perform the following:

a. Ask individual to remain at Station 3, Shower and Decontamination.

b. Wrap area of contamination to ensure cross contamination from area does not occur and ask contaminated evacuee to don booties.

c. Request Station 4 Staff perform the following.

1. Contact EMS for transfer of contaminated evacuee to MRMC. Pickup location is South Entrance to MRMC Wellness Center.

11. Contact Reception Center Monitoring and Decontamination Supervisor to request a Matagorda County Radiological Officer or Radiation Protection (RP) Technician (STP) to accompany evacuee with EMS. Ask them to report to Station 2, wait for EMS, and upon their arrival, radio Station 3 to have contaminated evacuee return to Station 2.

d. Once Station 3 is contacted by radio from Radiological Officer or STP RP Technician, accompany contaminated evacuee back to Station 2 and release to their care.

P-72-45 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72

)

STATION 3, SHOWER AND DECONTAMINATION CHECKLIST Attachment 9 (Page 3 of5)

ACTION TIME/LOG LOG

6. Personal items

a. Survey personal articles,

b. Bag and mark contaminated articles with individual's name, and

c. Articles that are not contaminated can be returned.to the individual after personal decontamination has been completed.

7. After decontamination, direct the individual to Station 4 for a NIA green slip.

8. Occasionally survey the floor area where radioactive material may have fallen.

Remove any radioactive material in the area that may increase the background radiation levels, and place materials in an approved container.

Perform a general area dose rate survey (waist level) to ensure less than 300 cpm or 0.1 mR/hr background.

Using a masslin cloth, take large area wipes of the floor (100 square feet).

Monitor the masslin for contamination; if greater than 300 cpm or 0.1 mR/hr, the area is considered to be contaminated. Place used masslin cloth in an approved container.

Restrict access into the area until decontaminated. NIA (1) Decontaminate the area by moping with masslin until contamination is no longer detected. Place used masslin in an approved container.

If the area cannot be decontaminated, consider covering the entire area with paper, or moving the monitoring station to a low background or uncontaminated area.

P-72-46 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 3, SHOWER AND DECONTAMINATION CHECKLIST Attachment 9 (Page 4 of5)

ACTION TIME/LOG NOTE Radiological Monitors are required to remain in the designated monitoring area making sure not to touch or allow the survey meter to come into contact with any potentially radioactive material.

9. If monitoring staff come in contact with contaminated material:

a. Change the baggie on the probe;

b. Change monitoring staff gloves and as appropriate, booties, and; C. Dispose of the contaminated articles in an approved container.

/

10. If dispatching a messenger, assure the messenger is surveyed NIA prior to leaving the station.

NOTE If an evacuee is contaminated and experiencing life threatening health issues, request the Monitoring and Decontamination Supervisor assign a Matagorda County Radiological Officer or a STP Radiation Protection Technician to meet them at the Radiological Entrance (Next to Emergency Room Ambulance Bay) of the Matagorda Regional Medical Center. Immediately notify MRMC Emergency Room immediately at 979-241-3315 or 979-241-3319 and then provide this information to the Reception Center Director.

P-72-47 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

\ Procedure 72

/-----------------------------------------

STATION 3, SHOWER AND DECONTAMINATION CHECKLIST Attachment 9 (Page 5 of 5)

ACTION TIME/LOG III. Termination Actions:

1. Upon termination of the event, process yourself through NIA the Portal Contamination Monitor located at Station 2 for personal monitoring. If contaminated, have a Station 2 peer process you through to Station 3.

2. Once you are determined to not be contaminated, NIA return to support the activities of Station 3.

3. Conduct an inventory of all items denoted on the Station 1 Black Box/Kit 'Inventory Checklist' (inside lid of box/kit).

a. Place inventory in either the Black Box/Kit or the RC Trailer as denoted on the checklist. If inventory not denoted on checklist, return to RC Trailer.

b. Submit completed 'Inventory Checklist' to the Monitoring and Decontamination Supervisor.

4. Return all EHD Emergency Worker Dosimetry and survey meters to the Radiological Staff.

P-72-48 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

1______________________________________

Procedure 72 STATION 3, PERSONAL DECONTAMINATION RECORD FORM Attachment 10 (Page 1 of 1)

Time: - - - - - Date: - - - - - -

I. PERSONAL INFORMATION Name: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __

Date of Birth: _ _ _ _ _ _ _ _ _ _ _ _ __ Sex: M F Address: - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Telephone: _ _ _ _ _ _ _ _ _ _ _ _ _ __

II. RESULTS OF MONITORING FOR CONTAMINATION Explain Medical Assistance Required: [ ] YES [ ]NO Transported To: -----------~Hospital Time/Date Personal Items

Returned [] YES [] NO

Held for decontamination [] YES [] NO

Held for disposal as contaminated waste [] YES [] NO Explain P-72-49 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 4, FINAL MONITORING CHECKLIST Attachment 11 (Page 1 of3)

Name Date ACTION TIME/LOG I. Initial Actions:

1. Review supplies and equipment in accordance with the inventory list located in the station kit.

Station 4 supplies and equipment are in the Station 3 kit.

2. Report supply and equipment shortages to the Monitoring and Decontamination Supervisor.

3. Setup the station in accordance with Attachment 3 (Page 1 of 5), Bay City Reception Center Internal Setup or Attachment 4 (Page 1 of 6), Palacios Reception Center Internal Setup.

NOTE An individual should not receive more than 200 mR per shift, 1 REM per day, and not more than 5 REM per event.

4. Ensure there are adequate supplies of green slips and, Attachment 10, Station 3, Personal Decontamination Record Form documents.

P-72-50 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 4, FINAL MONITORING CHECKLIST Attachment 11 (Page 2 of3)

ACTION TIME/LOG II. Ongoing Actions:

NIA

1. Complete Attachment 10, Station 3, Personal Decontamination Record Form, for all persons requiring decontamination.

2. If the individual is not contaminated: NIA

a. Present them with a green slip indicating they are not contaminated.

b. Direct them to the Matagorda County Reception Center Registration Area of the building.

3. If the individual cannot be decontaminated: NIA

a. Contact EMS for transfer of contaminated evacuee to MRMC. Pickup location is South Entrance to MRMC Wellness Center.

b. Contact Reception Center Monitoring and Decontamination Supervisor to request a Matagorda County Radiological Officer or Radiation Protection (RP) Technician (STP) to accompany evacuee with EMS. Ask them to report to Station 2, wait for EMS, and upon their arrival, radio Station 3 to have contaminated evacuee return to Station 2.

c. Request the Monitoring and Decontamination Supervisor report all individuals sent to the hospital to the Environmental Health Director.

d. Ensure Matagorda County Reception Center, Internal Operations, Reception Center Manager/Assistant Manager receives a copy of the Attachment 10, Personal Decontamination Record Form and to which hospital the Evacuee/Emergency Worker has been transported.

P-72-51 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 STATION 4, FINAL MONITORING CHECKLIST Attachment 11 (Page 3 of3)

ACTION TIME/LOG III. Termination Actions:

1. Upon termination of the event, process yourself through NIA the Portal Contamination Monitor for personal monitoring at Station 2. If contaminated, have a Station 2 peer process you through to Station 3.

2. Once you are determined to not be contaminated, NIA return to Station 4.

3. Conduct an inventory of all items denoted on the Station 1 Black Box/Kit 'Inventory Checklist' (inside lid of box/kit).

a. Place inventory in either the Black Box/Kit or the RC Trailer as denoted on the checklist. If inventory not denoted on checklist, return to RC Trailer.

b. Submit completed 'Inventory Checklist' to the Monitoring and Decontamination Supervisor.

4. Return all EHD Emergency Worker Dosimetry and survey meters to the Radiological Staff.

P-72-52 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department) ,

Procedure 72 24-HOUR SHIFT ROTATION FORM Attachment 12 (Page 1 of 1) lSTSHIFT 2ND SHIFT START TIME: START TIME:

POSITION: NAME TELEPHONE# NAME TELEPHONE#

Mon/Decon Supervisor

Vehicle Rad Monitor Vehicle Rad Monitor Vehicle Rad Decon Vehicle Rad Decon

Body Rad Monitor Body Rad Monitor

Body Shower/Decon - Male Body Shower/Decon - Male

\)ody Shower/Decon -

Female Body Shower/Decon - Female

Final Body Monitor Final Body Monitor Mon/Decon Runner/Assistant

Reception Center Security

Traffic/Crowd Control Traffic/Crowd Control DSHS Representative DSHS Representative DSHS Representative DSHS Representative

Minimum staffing positions.

DATE: - - - - - - - - - - - - - - - - - - - -

Signature P-72-53 February 27, 2019 Revision 12

RECEPTION CENTER OPERAT10NS (Environmental Health Department)

Procedure 72 RECEPTION CENTER INFORMATION FOR TEMPORARY EMERGENCY WORKER Attachment 13 (Page 1 of 1)

To be performed by a County Emergency Worker with the assistance of the Department ofState Health Services Name of person requesting Temporary Emergency Worker status

-- Why does person need access?

-- Provide available maps and locations to DSHS.

-- Provide advice on areas to avoid.

-- Discuss procedures for exit of area, including monitoring of individual, vehicle, and/or equipment.

-- Reception Center processing hours are

-- Discuss dosimetry that will be issued.

Discuss proper disposition of dosimetry after work is complete.

-- Discuss Potassium Iodide (ifto be issued)-what is it for, how is it taken, who should not take it.

-- Discuss how Emergency Worker radiation records are maintained.

-- Discuss decontamination procedures - shower and wash hair in lukewarm water. Wash clothing.

-- Discuss where the Traffic and Access Control Point worker will be located.

Signature of Temporary Emergency Worker Signature of Reception Center Worker

- The Reception Center is to maintain a copy of the form and provide another copy to the individual Temporary Emergency Worker.

P-72-54 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 TEMPORARY EMERGENCY WORKER APPROVAL Attachment 14 (Page 1 of 1)

Temporary Emergency Worker takes a copy of this completed form to the Access Control Point.

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _., with company _ _ _ _ _ _ _ _ _ __

Name is authorized temporary access to the areas designated as re-entry areas to _ _ _ __

Reason for need to enter area They may stay for _ _ _ _ _ _ _ _ _ hours.

They must return to the issuing Access Control Point at _ _ _ _ _ _ _ _ _AM/PM.

Time Dosimetry and Potassium Iodide will be issued at the appropriate Access Control Point or at the worker's industrial location.

I have been advised of the hazards and understand the risk I am taking by entering this/these area(s). I ~lso understand the enhanced risk I may encounter ifI do not follow the instructions provided, and still desire to enter. I will not hold Matagorda County or the South Texas Project responsible for any adverse effects from work performed in the area.

Date: - - - - - - - Time In: - - - - - - - Time Out: - - - - - - -

Emergency Worker Signature: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __

- The Reception Center is to maintain a copy of the form and provide another copy to the individual Temporary Emergency Worker.

\

I P-72-55 February 27, 2019 Revision 12

RECEPTION CENTER OPERATIONS (Environmental Health Department)

Procedure 72 ACRONYMS LIST Attachment 15 (Page 1 of 1)

/

Acronym Applies To ACP Access Control Point AEM American Emergency Notification DHS Department of Homeland Security DPS Department of Public Safety DSHS-RCP Department of State Health Services EAS Emergency Alert System ECL Emergency Classification Level EMC Emergency Management Officer EMD Emergency Management Director EPD Electronic Personal Dosimetry EOC Emergency Operations Center EOF Emergency Operations Facility EPA Environmental Protection Agency EPZ Emergency Planning Zone FEMA Federal Emergency Management Agency ISD Independent School District ITC Joint Information Center KI Potassium Iodide NRC Nuclear Regulatory Commission PAG Protective Action Guide PAR Protective Action' Recommendation PIO Public Information Officer STP South Texas Project TDEM Texas Division of Emergency Management TCP Traffic Control Point TLD Thermoluminescent Dosimeter P-72-56 February 27, 2019 Revision 12

ML19067A156

Text

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