ML17055B534

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Rev 0 to Nuclear Engineering & Licensing Procedure NEL-014.G, Control & Distribution of Vendor Documents.
ML17055B534
Person / Time
Site: Nine Mile Point Constellation icon.png
Issue date: 08/22/1985
From: Gresock G, Miles K, Wilczek S
NIAGARA MOHAWK POWER CORP.
To:
Shared Package
ML17055B512 List:
References
NEL-014.G, NEL-14.G, NUDOCS 8604280282
Download: ML17055B534 (32)
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Text

Enclosure E20 NIAGARA MOHAWK POWER CORPORATION NUCLEAR ENGINEERING ANO LICEilSING PROCEOURE TITLE: CONTROL ANO OISTRI8UT'ION OF VENOOR OOCUMENTS r

Procedure No: NEL-O14.G Subject to periodic review by EAPRC Revision: Expiration Oat'e: Au9ust I987 Name Title Oate Prepared by: General Ph sics Corp. N/A 8/5/85 Reviewed by: Office Admini str ator 1 es Approved by: M r. - Nuclear Oesi n resoc M r. - Nuclear Technolo y 1 cze , r.

4r-C. 0. er M r. - Nuclear En ineerin gz/Z'5' M r. - Staff Services A/o-0

. L. Nass EAPRC Acceptance: EAPRC Chairperson 5//3/~

. J. Gresock Paae 1 of 16

'3177A August lo85 8604280282 00000410 8604i5'PDR ADDCR ',

PDR

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1.0 pURPOSE To describe methods for the control and distribution of vendor documents by Nuclear Engineering and Licensing personnel, 2.0 SCCPE/REFERENCES/SOURCE DOCUMENTS 2.1 Scooe This procedure applies to formal project-related vendor documents received by Nuclear Engineering and Licensing.

2.2 References The following documents may need to be referenced when using this

.procedure:

NEL<14 Document Control and Distribution NEL-015 Procurement of Materials/Services NEL-015.C Purchase Requisition Completion OA-014 .A Technical Library OA-014 .C Master Drawing Index FR-014 .C Control and Distribution of Drawings 2 .3 Source Documents The following documents were used in preparing this procedure:

10CFR50, Appendix 8, Criteria III and YI ANSI/ANS 3.2-1982, Section 5.2 .7 ANSI/ASME NQA-l-1983 and Addenda, Sections II-3 and II-6 and Supplements 3S-I and 65-1 NUREG-1000 Generic Implications of ATWS Events at the Salem Nuclear Power Plant 3.0 DEFINITIONS 3.1 Controlled Document - A document that specifies quality requirements or prescrs es actlv>t>es affecting quality that require special hanaling to ensure that correct documents are being employed. The document is traceable to holders at all times and is uniquely identified as controlled. Holders are kept informed of the latest available information through controlled distribution of subsequent issues and changes (i.e.,

revisions and addenda). Examples of controlled documents include approved instructions, procedures, drawings, specifications, procurement documents, calculations, system descriptions, vendor documents, and the indexes for these documents.

NEL-014.G Page 2 of 16 Revision 0 0177A August 1985

3.2 Uncontrolled Oocument - A document that may be distributed without traceabi ity to no ders. Holders of uncontrolled documents will not autOmatiCally reCeiVe SubSequent iSSueS Or ChangeS.

3.3 Vendor Oocument - Vendor-supplied information relevant to the operation are defined as drawings, technical manuals, and documentation packages.

3.4 Technical Manuals - A standard manual issued by vendors that describes maintenance. Tech Manuals should include recommended spare parts.

3.5 Vendor Or awin - A graphical representation issued by vendors that provi es in erface design information to engineering personnel such as dimensions, electrical interconnect requirements, mounting requirements, etc.

3.6 Vendor Oocumentation Packa e (Ooc. Package) - A collection of data su mi e y e ven or wi shipment of the component that is used by site personnel to perform receipt inspection.

3.7 En ineerin Orawin Control Clerk - As used in this procedut e, refers o e c er s assigne to arawing control.

4.0 RESPONSI BILITIES 4,1 The responsible engineer ensures that vendor documents receive proper reviews by project team members and other NMPC departments involvea with the project before distribution and use.

4.2 Under the direction of the Office Administr ator and guidance of responsible engineers and Lead Oiscipline Engineers, the engineering drawing control clerk orocesses vendor documents in accordance with the instructions of this orocedure.

5.0 ?REREDUISITES vendor documents are specified as part of the procurement process.

Resoonsible enqineers performing procurement must specify timely suomit-al of vendor documents ensuring appropriate cooies. The following is recommended:

a. Vendor Orawings - 1 reproducible for comment before .abrication
b. Tech Manual - 2 copies befor e shipment
c. Ooc. Package - 2 copies upon shipment (one cooy to Syracuse, one copy with the shipment) 6.0 PROCEOURE 6.1 SpeCif in Vendpr OOCumentS 6.1.1 The responsible en)i'beer shall speci y vendor document requirements during the procurement process (refer to Procedures NEL-015 and NEL-015.C) ~

NEL-014.G Page 3 of 16 Revision 0 0177A August 1985

6.1.2 The responsible engineer shall state which documents are to oe submitted for review (before fabrication) and whicn documents are to be submitted for information only.

6.1.3 The responsible engineer shall specify copy requir ements (refer to Section 5.0 for guidance).

6.2 Vendor Oocument Review C cle - Refer to Attachment NEL-014.G-1 for a owchar o is process .

6.2.1 Vendor documents submitted for review are received by the responsible engineer.

6.2 .2 The responsible engineer:

a. Reviews the submittal for completeness
b. Oetermines internal review requirements
c. Transmits the submittal to the Office Administrator/engineering clerk for distribution 6<<2.3 The Office Administrator/engineering clerk:
a. I.ogs in receipt of documents in Master Orawing Index per Procedure OA-014.C
b. Stamps original as received (Refer to Attachment, NEL-014.G-2)
c. Obtains review prints From Files and Reproduction using Attachment NEL-014.G-3
d. prepares review transmittal Assembles review packages
f. Oistributes review packages for internal review '.ndicat'.ng required completion date 6.2.4 Engineers and designers, receiving the transmittal, review vendor documents and submit comments to the Office Admini-strator/engineering clerk by the required date. If rhere are no conments the engineer/designer shall so indicate.

6<<2 <<5 ~jpon receipt of comments, the Office hdministrator/engineering clerk:

Assembles comments NE'-014 . G

?age 4 of 16 Revision 0 0177A August 1985

b. Contacts individuals not having submitted coments, if necessary
c. Transmits coaments to the responsible engineer with the vendor's original reproducible 6.2.6 The responsible engineer:
a. Reviews and resolves co+vents
b. Consolidates contents on vendor's reproducible using drafting assistance as required
c. Stamps reproducible as applicable (Refer to Attachment NEL-014.6-4)
d. Prepares transmittal letter to vendor
e. Transmits letter and original to the Office Administrator/engineering clerk for distribution 6.2.7 The Office Administrator/engineering clerk:
a. Logs the transmittal in the Haster Orawing Index per Procedure OA-014.C
b. Obtains prints for distribution from Files and Reproduction Rote: For those documents that are indicated as "Accepted" the transmittal to the vendor need not include copies of the document. For those documents indicated as "Accepted arith Changes Noted" or "Not Acceoted" a print of the document shall be included.
c. Transmits package to vendor
d. Oistribute copies of tr ansmittal internally per transmittal instructions provided by the responsible engineer 6.2.8 The vendo~, upon receiving the vendor document review transmittal:
a. Proceeds with fabrication and incorporates any comments or uEL-014.G Page 5 of 16 Revision 0 0177A August 1985
b. Ooes not proceed with fabrication and resubmits revised documents in accordance with the instructions within the transmittal. Resubmittals are treated as new drawings starting with Step 6.2.1. If the vendor has been instructed to proceed with fabrication, the next document transmittal will be the as-built transmittal.

6.3 As-Built Vendor Oocuments 6.3.1 ~0rawin s

a. The responsible engineer receives final as-built vendor drawings before shipment.
b. The responsible engineer reviews the drawings and transmits to the Offi ce Admi ni str ator/engineer ing c 1 erk for distribution.

C ~ The Office Administrator/engineering clerk:

1. Logs in receipt of final as-built drawings in the Master Orawing Index
2. Stamps the drawings as "As-Built"
3. Obtains copies for distribution
4. Prepares transmittal
5. Obtains Lead Engineer approval of transmittal
5. Oistributes transmittal to:

o Site Records 'management - reoroducible 1

o Project Personnel - as instructed o Project File - original

d. The responsible engineer shall ensur e that previous r evisions of dr awings entered into the Master Orawing Index are stamped as "superceded" upon receipt of a new revision. Ahen a vendor drawing is assigned an number the vendor drawing shall also be stamoed AMP'rawing "superceded".

5.3.2 Tech Manuals

a. The responsible engineer receives,. at a ~inimum, two (2) copies of the Tech Manual(s) before shioment.

NEL-014.G Paqe 6 of 16 Revision O 0177A August 1985

b; The responsible engineer:

1. Reviews the manual
2. Resolves any comments with the vendor
3. Prepares transmittal including any special instructions in the use of the manual such as applicablity, cautions, etc.

Note: The transmittal shall state that the manual is not to be' evised without prior review of revisions by Nuclear Engineering.

4. Transmits two copies of the manual and the transmittal to the Office Administrator.
c. The Office Administrator/engineering clerk:
1. Logs in, receipt of the manual(s) in the Master Orawing Index 2, Stamps the manuals "Controlled" in red ink
3. Oistributes the manual:

o One copy to Site Records Management o One copy to the Nuclear Engineering Libr ry Note: Revisions to Tech Manuals shal 1 be handl ed in the same fashion as original submit als.

6.3.3 Oocumentation Packa e

a. Both the Site and the responsible engineer receive a :ooy of the Oocumentation Package upon shipment or the i-.em.
b. The responsible engineer:
1. Reviews the package for completeness
2. Assists Site personnel as requested in receiot inspection
3. Transmits the package to the Office Administrator to file in the Project File 7.0 ATTACHMENTS NEL-014.G-I Vendor Oocument Control Plowchart NEL-014.G-2 Vendor Oocument Receipt Stamp NEL-014.G-3 Print Request Form NEL-014.G-4 Vendor Oocument Review Stamp NEL-014.G Page 7 of 16 Revision 0 0177A August 1985

ATTACHMENT HEL 014 ~ C-1 VENDOR DOCUNERZ COHZROL PLOWCHART Page 1 of 6 Vendor Documents Received by Responsible Eng.

Document Package Transmitted to Office Admin.

Office Admin.

Logs in Receipt Master Drawing and Stamps Index Or iginal Office Admin.

Prepares Internal Review Transmittal Office Admin.

Obtains Prints Reproduc 'on for Reviev Office Admin.

Assembles Review Package Office Admin.

Receives Comments Office Admin.

Assembles Comments

.tEL-014. 0

?age 8 of 16 Revision 0 0177A August '985

ATTACHMENT NEL 014m G-1 VENDOR DOCUMENT CONTROL FLOWCHART Page 2 of 6 Office Admin.

Transmits Cement Package to Responsible Eng.

Responsible Eng.

Resolves Comments Responsible Eng.

Consolidates Drafting Comments Reproducible is Stamped and Signed by Responsible Eng.

Responsible Eng.

Prepares Transmittal Letter to Vendor Office Admin. Master Draving Index Logs in Receipt Office Admin. Reproduction Obtains Prints Office Admin.

Transmits Comments to Vendor Office Admin.

Makes Internal NEL<<014. Q Page 9 of 16 Distr ibution Revision 0 9177A August '985

~

ATTACHMENT NEL-014m G 1 VENDOR OOCVMENT CONTROL FLOWCHART Page 3 of 6 Not Accepted Cananents Accepted wl'Comments Vendor Does Hot Proceed Accepted with Pabrication Vendor Resubaits Vendor Proceeds Vendor Proceeds Document with with Per Date Established Fabrication Pabrication Resubmitted Vendor Resubmits is treated if Requested as new in Transmittal Submittal Vendor Vendor Comple tes Completes Pabr ication Fabrication Vendor Submits As-Built Documents Pinal Tech Doc. Package Drawings Manual (see Page 4) (see Page 5) (see Page 6)

VEL-01 4. 0 Page 10 of 16 Revision 0 0177A Augus- 1985

ATACHMER'EL 014e Q-I VENDCR DOCUMENT CONTROL PLQMCHART Page 4 of 6 Final Drawings Received and (1 reproducible)

Reviewed by Responsible Eng.

Responsible Eng.

Transmits to Office Admin.

Office Admin.

Logs Master Drawing Index

'eceipt Office Admin.

Stamps Original

'As-Built'ffice Admin.

Prepares Transmittal Office Admin. Reproduc ion Obtains Prints Office Admin.

Obtains Lead Engineer Approval Office Admin. ~ Site I Repro.

Distributes ~ Others as directed Drawings ~ File - original NEL-OI4.G Pagee 11 of I16 R v 'sian 0 3177A Augus- 19B5

AT ACHNEW'EL 014m Q-1 VENDOR DOCUMENT COHZROL PLOWCNART Page 5 of 6 Tech Manuals Received by (2 copies)

Respons ible Eng.

Responsible Eng.

Reviews Tech Manual Responsible Eng.

Resolves Problems with Vendor

~ Applicability Responsible Eng. ~ Cautions Prepares Transmittal ~ 'Not to be revised without NE revie~'esponsible Eng.

Transmits Both Copies to Office Admin.

Office Admin. Master Drawing Index Logs Receipt Office Admin.

Distributes Site Records Mgmt Nuclear Engineering Library (l copy) (1 copy)

NEL 014 '

Pag e 12 1 of 16 1 Revision 0 0177A August .'985

ATTACHMENT NEL-014m G-1 VENDOR DOCJMENT CONTROL LOWCHART Page 6 of 6 Doc. Package Received by Responsible Eng.

and Site Site Site or Engineering Engineering Package?

Site QA Performs Responsible Eng.

Receipt Transmits Copy Inspection of Package to Pile Site QA Responsible Eng.

Resolves Comments Assists Site with Vendor Personnel as Requested HEL-014. 0 Page 13 of 16 Revis'on 0 0177A August 1985

hT ACCENT'EL-014+Q-2 VENMR DOCUNENT RECK&i T STAMPS NIAGARA MOHANK POVFER CORP.

REC.

PROSPECT IVED LETTER PO'2 EQ'JIP. PIECE llQ.

P.O. 0 VENDOP 0 IfiOD, M;O.

4'ag NEL-014.0 14 oZ 16 Revis1on 0 0177h Augus- 1985

ATTACHMENT NE -Q14.G-3 PRINT REQUEST FORM NlNT ra~ IS INMR

~I 0ato I~

Or le I Jl ~ la, II~ of 00Ictl Print Sane frlnta to!

Dao a Wslht IatMrn Or I ll na 1 ~

to'OIa rtnont Fra Jact t uEL-014. G Revision 3 peqe 15 of 16 August 1985 0177A

ATTACHMEÃZ NEL-014 ~ 6 4 VENDOR DOCUMENT REVIEW STAMP NUCLEAR BlGINcERING DEPT, NIAGA"A MOHAN POSER CORPORATION SYRACUSE N. Y DISPOSITION OF SUBMITTAL

~ 0:"C" PT":D Q ACCwFfc'.0 WITH CHANGES NOTED Q

NOT ACCEPTc&

Q REVISE AND RESUBMIT 8Y JIATK NKL-014. G page 16 of 16 R vision 0 0177A August, 19SS

A

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