ML20037A887
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Enclosure 2 to MC 1120 Issue Date: 6/20/80 PRELIMINARY NOTIFICATION
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September 6, 1979
[O PRELIMINARY NOTIFICATION OF SAFEGUARDS EVENT--PNS-III-79-23 This preliminary notification constitutes EARLY notice of events of POSSIBLE national security or public interest significance. The information presented i_s as initially received without verification or evaluation and is basically all that is known by the IE staff as of this date.
Facility: Cincinnati Gas & Electric Company Zimner Unit 1 Docket No. 50-358 Moscow, Ohio
Subject:
BOMB THREAT At 11:25 p.m. on September 5, 1979, a disc jockey from radio station WLW (Cincinnati, Ohio) received a telephone call from a male caller who said, "There is a bomb on the second level at the Zimer plant. You got that?" The disc jockey telephone the Moscow, Ohio village police who in turn notified site representatives.
Evacuation of the backshift construction workers was accomplished pending a search for any suspected devices. The search met with negative results, and the construction workers returned to work at 1:30 a.m. on September 6,1979.
The licensee notified the Cincinnati office of the FBI; Region III (Chicago) notified A
the State of Ohio. No press release is planned by the licensee or Region III. The i
IAT has been notified.
'N Tha Zimer plant is under construction (90-95% completed). The site has received approximately 96% of its initial fuel load.
This Preliminary Notification is issued for information only and no further action by IE is anticipated.
Region III received notification of this matter by telephone from the site security supervisor at 9:00 a.m. on September 6,1979.
Contact:
R. Blue, RI!! 387-9200 G. Wred, RIII 387-9200 Distribution:
Transmitted H St.
Chairman Ahearne Commissioner Hendrie S. J. Chilk, SECY Commissioner Gilinsky Commissioner Bradford C. C. Kammerer, CA Commissioner Kennedy ACRS (For Distribution)
Transmitted: MNBB P. Bldg.
IE:K0S W. J. Dircks, ED0 H. R. Denton, NRR (IE:HQ Dist.)
C. Michelson, AE0D R. H. Vollmer, NRR J. J. Fouchard, PA R. J. Mattson, NRR Landow (6 min /page)
N. M. Haller, MPA D. F. Ross, NRR J. J. Cummings, 0IA R. G. Ryan, OSP D. Eisenhut, NRR H. K. Shapar, ELD S. H. Hanauer, NRR MAIL Willste Bldg.
R. Minogue, SD
[D J. G. Davis, NMSS IE:X005 Q)
R. J. Budnitz, RES Document Mgt. Br. (For PDR/LPDR) i
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PRELIMINARY NOTIFICATION C
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0FFICE OF INSPECTION AND ENFORCEMENT INSPECTION AND ENFORCEMENT MANUAL M9" CHAPTER 1100 MC 1125 NRC 0FFICE OF INSPECTION AND ENFORCEMENT BULLETINS AND gg Z
CIRCULARS 1.
1125-01 PURPOSE
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To establish responsibilities, set forth criteria, and provide guidance 75h
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on the issuance of IE Bulletins and Circulars.
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5-h 1125-02 SCOPE 5:
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This chapter pertains to the issuance of IE Bulletins and Circulars.
M@3 It describes their use; provide criteria and guidance on preparation, distribution and response.
1125-03 DEFINITIONS
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031 Bulletins: The IE Bulletin is used to transmit information to, 51.-
EEF and obtain information from, licensees regarding matters of
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safety, safeguards or environmental significance.
Bulletins E=
may also be used to obtain from licensees specific actions on
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' W" a one time basis, e.g. special inspections, surveys or checks for the purpose of determining whether certain events /condi-tions may have generic applicability.
In order to respond to Bulletins, licensees may take actions over a period of time.
However, Bulletins are not intended to substitute for new or revised license conditions or requirements. l/
5 Respons'es are required for all Bulletins, but the allotted time for response may vary depending upon the significance. The responsible IE Division or Executive Officer assesses the degree of urgency and establishes an appropriate response time.
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032 Circulars: A Circular is used to transmit information to licensees or permit holders when the information is of safety, safeguards or environmental interest but replies from licensees are not necessary for IE to assess the significance of the matter. A Circular does not involve a specific response to the NRC but, rather, informs the licensees or permit homer.
A Circular is issued when it is desired to get the information EF.
to licensees or permit holders in a period of generally less
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than 30 days.
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Q 1/ If a licensee refuses to perform an action included in a Bulletin, E=
Ep-a requirement for the action may be imposed on the licensee by Order.
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1125-04 CRITERIA es.
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C41 Bulletins: The following criteria ap?ly when evaluating iz..
events, conditions or circumstances witch may warrant gL issuance of an IE Bulletin.
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The event or condition must be important to safety, safe-guards, or protection of the environment.
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b.
The event or condition must be, or have the potential for being, generic in nature.
Timely action is necessary by licensees or pennit holders
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or timely information is needed by NRC for assessment of EE the situation.
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042 Circulars: The following criterta should Be considered when deciding if information concerning an e t or condition Ef..1 warrants dissemination by IE Circular.
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The event or condition is of particular interest of 5
safety,. safeguards, or protection of the environment.
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The event or condition may have applicabiltty to other
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itcensees or permit holders.
c.
The information is desirable to licensees so that~
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believe necessary, however, the safety, safeguards or fE= =
environmental impact is not sufftetent to make necessary specific actions by the licensees or permit holders.
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Information is not needed from licensees for NRC assess-b' ment of the situation.
f2 1125-05 ORIGIN - BULLETINS AND CIRCULARS-hb.2' 051 Any organizational unit within IE may recomend the issuance
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EEL p-2f Information concerning events or conditions of lesser significance E
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than that normally included in IE Circulars, but still worthy of general distribution to reactor licensees or pennit holders, may h["
be forwarded to the Office of Management and Program Analysis (MPA)
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series. MPA (Licensee Operations Evaluations Branch) will accept items for consideration in the form of Licensee Event Reports, or other written material from which MPA can prepare a Current Event
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Report on the subject.
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o prepared in draft form in accordance with the requirements and guidance contained herein and forwarded to the appropriate HQs Division for evaluation.
052 Recomendations for Bulletins and Circulars may also originate from sources other than' groups within IE, e.g. NRR and NMSS.
In such cases, the cognizant IE Division will most likely be
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contacted directly by their counterparts or via a fonnal Rjk recommendation at the Division Director level. Appendix C
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to this Manual Chapter provides the substance of the IE/NRR/
NMSS interface agreement on Bulletins and Circulars.
1125-06 GUIDANCE - FORMAT AND CONTENT 061 Identification:
Bulletins and Circulars will be titled, dated and numbered as shown in the examples appended to this Manual Chapter.
(Appendices A and B)
Bulletins and Circulars in the a#.
draft stage remain unnumbered until approved for. issuance.
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Identification numbers for Bulletins and Circulars are controlled by XOOS and will be placed on the document at the time of 7:g transmittal to the Regions.
062 Format: The format for Bulletins and Circulars should be as sse.
shown in the examples. Enclosures to Bulletins and Circulars
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and expedite issuance.
063 Description of Circumstances:
Care should be exercised in the preparation of this section of Bulletins and Circulars.
The problem, event or circumstances must be clearly described to the extent that available information will permit. The description must be factual. Where the licensee or permit holder has identified or has assigned a cause to the event,
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that information should be provided including the source from which the information was obtained.
2; Manufacturers and model numbers may be identified in the descrjption 9
section if necessary.
The original source informatica on which the Bulletin or Circular is based (e.g., a licensee, vendor, permit holder, etc.) should be identified. Opinion and speculation statements g7 may be included when attributed to such a source. Remedial
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included and attributed to the source of information.
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The descriptive section of Circulars should provide sufficient is;;;=:
detailed information whereby a knowledgeable, concerned 57.=-
s licensee or permit holder can determine what, if any precau-t...,
4 tionary actions may be taken.
In some instances it may be p.=.._
desirable to include in the Circular several suggested items for consideration by the recipient and which will serve to emphasize certain points or' checks IE believes to be of
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particular significance and which logically follow from the
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I textual information.
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064 Request for Information/ Action - Bulletins: This section of the Bulletin must be careftrlly prepared to ensure clarity and L:s precision.
Information needs should be very specific and Er=
j limited only to that necessary.
Insofar as practicable, i=-
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information should be requested in a form ameanable for l
evaluation. Short numbered paragraphs should be used to.
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treat each separate element of the request.
This section must contain:
I a) the category, group or class of licensees / permit holders /
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vendors affected by the request 3.=.
b) the specific action (s) required
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i d) to whom their reply is to be addressed (including those EE~
to receive copies) and IE contact if oral reporting is requested.
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065 Closure - Bulletins: The following GA0 clearance information statement should appear immediately after the action request
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" Approved by GAO, B-180225(R0072), clearance expires 7/31/80.
Approval was given under a blanket clearance specifically for s.g.
identified generic problems."
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066 Closure - Circulars:
The following statement is to be included E_ _.
after the description section: 3]
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"No written response to this Circular is required.
If you
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desire additional information regarding this matter, contact
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the Director of the appropriate NRC Regional Office."
3] Note: The GA0 Clearance statement is not required since no reply is required from the licensees or permit holders on Circulars.
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067 Cover Memorandum, Transmittal and Distribution Documents:
The Bulletin / Circular package - at the time it is submitted to X005 for final processing - is to contain: a) a draft cover memorandum from the HQ Division to the Regional Director EL identifying when and to whom the documents are to be distri-buted; b) a draft transmittal letter for use/ signature by the Esf Regional Director; c) a list of all Bulletins / Circulars issued during the last 12 months J4 and d) an appropriately marked up distribution list for use by IE:HQ (Appendix D).
j 1125-07 RESPONSIBILITIES AND AUTHORITIES 071 IE Headquarters Division Directors:
serves as focal point for receipt, evaluation, and a.
coordination of all draft Bulletins and Circulars concerning matters within the Division's purview; b.
develops Bulletins and Circulars, as appropriate in response to events, requests from other offices and information available at the Headquarters level in g
accordance with requirements and guidance contained gg:g
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makes appropriate contacts to other cognizant groups within NRC, including other IE divisions, for the purpose of information and coordination rela?.ive to the pending issuance of Bulletins and Circulars; d.
evaluates the need for NRC press release coverage on r
Bulletins concerning matters of high visib!11ty or having potential for high public interest, and, where F
appropria.te, coordinates with NRC Public Affairs on the development and issuance of such releases; makes appropriate contacts with vendors, manufacturers, e.
etc., whose products may be involved and/or specifically identified in the Bulletin or Circular; f.
ensures that all draft Bulletins and Circulars receive adequate technical reviews, including assistance from other IE technical staffs and other NRC technical groups i
as needed; l
- 5I 4,/ X00S maintains a master list of all Bulletins and Circulars issued.
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provides direction to the Regions on the distribution s.
of approved Bulletins and Circulars and provides any E
special instruction, as may be necessary, on the 11l handling or evaluation of licensee replies; hi.
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determines and provides guidance'as to whether a Bulletin is to be sent to addressees other than action E=
addresses for informational purposes; f=
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reviews the actions included in a Bulletin to determine the need for change in license conditions or regulatory requirements and requests, as appropriate, action by the appropriate licensing office or by the Office of Standards Development; E
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submits to X00S final draft copies of all Bulletins and i=
Circulars for final processing and dissemination; k.
concurs in the issuance of Bulletins and Circulars within the Division's purview and obtains the concurrence ot' M-other NRC groups as appropriate, and lE E
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ensures timely implementation of the action elements detailed in the " Agreement on NRR/IE/NMSS Interface p.'
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F and Division of Responsibility" (Appendix C).
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072 Director, Regional Offices, Inspection and Enforcement:
develops draft Bulletins and Circulars for recommended a.
F' issuance in response to certain events and conditions within the Region's purview; b.
submits draft Bulletins and Circulars recommended for issuance to the appropriate Headquarters Division; c.
distributes information copies of Bulletins to addressees other than the action addressees for F
informational purposes in response to Headquarters guidance; d.
unless otherwise notified, issues all IE Bulletins and
==e Circulars to those specified addressees within the Region's purview and serves as primary contact on matters involving licensee and permit holder responses; l
evaluates all replies to Bulletins for adequacy, unless
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F otherwise notified, and provides appropriate followup
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in accordance with established requirements or special instructions; and jgi=._
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makes distribution of licensee and permit holder responses as described herein.
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Director, Region IV, will publish in quarterly issues Et =-
of the Vendor Inspection Program " White Book" all E
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Bulletins and Circulars issued during the preceding three months.
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073 ExecutiveOfficerforOperationsSuhport:
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a) reviews all draft Bulletins and Circulars for conformance 11="
b to the requirements, and guidance provided herein; b) assists the Divisions in the preparation of Bulletins
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and Circulars including dissemination of draft documents pE-~
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for review and comment; final typing and processing, electronic transmissions, control and distribution, h...
c) concurs in the issuance of all Bulletins an'd Circulars I
prior to issuance.
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=Eh 1125-08 DISSEMINATION AND DISTRIBUTION PROCEDURE 081 From IE Headquarters to Regions:
Following HQ concurrence is, and approval the Bulletin / Circular package will be trans-
- nitted to the Regions by electronic means.
p 082 IE Headquarters Distribution: At the time the Bulletin /
E Circular package is transmitted to the Regions for issuance, j=i+
X00S will make a distribution of the complete package to t
those sha on the Headquarters distribution list
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083 From Regions to Licensees and Permit Holders:
Each Region will determine the appropriate distribution from guidance provided in the Headquarter's transmittal memo Ef and dispatch the Bulletin or Circular.
(Occasionally E
two different forms of transmittal letters may be used
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for Bulletins -- one to those addressees for action and l=
one to those addressees who are receiving the Bulletin k
for information only.)
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084 From Regions to Other Groups:
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a.
A copy of the letter from the Regional Office (including E"
the Bulletin / Circular) to each addressee will be sent by
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the Region to the NRC Acc'essions Unit who will take care
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G.G of distribution to the PDR, LPDR (if appropriate) NSIC, E=
4=32 TIC and Central Files.
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b.
If the Bulletin or Circular pertains to reactor facilities,
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c" a copy of the letter sent to each addressee (in'cluding a copy of the Bulletin / Circular) is to be sent to both M
Directors HRR/DPM and NRR/ DOR.
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Each Region will develop a list of all addressees
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receiving the Bulletin / Circular and send copies of the
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of the Bulletin / Circular attached. pgdix E,with one copy list to those shown on table I, App 1125-09 REPLIES TO BULLETINS - IE ACTIONS 091 Distribution: Replies to Bulletins are to be distributed by the Region to those listed in Table II, Appendix E.
092 Adequate Replies: Each Region is to evaluate each reply for
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adequacy unless otherwise notified.
For those replies that E3:. ::=:.
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indicate adequate action and response by the licensee or permit holder and where the corrective action is not complex, Eli.
the Region should include the matter as a followup item during
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a subsequent inspection for close-out and resolution.
If prompt Regional inspection and follow-up is required, as may be the Eil....
case on some Bulletins, instructions will be provided by the f~~~
cognizant Headquarters Division.
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093 Inadequate Replies:
If a reply is determined by the Rbgion to be inadequate, the Region is to inform the licensee a,nd br attempt to obtain and adequate response. If a licensee is unwilling to provide an adequate solution the cognizant
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Headquarters Division should be informed.
l-094 Replies Involving Alteration of Existing License Conditions:
If the licensee or permit holdert reply indicates actions which appear to involve changes to his license, technical specifications, s;,.
SAR or may be an unreviewed safety question, the Region is to inform the responsible HQ Division who will interface with i=
the appropriate licensing authority in accordance with the NRR/IE/
NMSS Interface Agreement (Appendix C).
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095 Replies to Bulletins are not normally acknowledged.
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5/ Note:
If the Bulletin / Circular is addressed to ALL reactors or to j[f:)
ALL licensees in a major group, e.g. all radiographers, hospitals, J.=R =
teletherapy users etc., individual listing is not required only gg~.
a statement giving the broad categories of addressees.
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1125-10 SUPPLEMENTAL BULLETINS AND CIRCULARS i=
Efforts will be made to provide full and sufficient information in the initial issue of a Bulletin or Circular. However, because of time constraints, it may be necessary to promptly
.5.5 issue preliminary information and then provide supplementary EE-information as it becomes available.
In such cases, any supple-EF~
ments or modifications will be processed generally as described
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herein for initial issuances and will be identified using the
[5 original number followed by a capital A, B or C as appropriate if=
(78-6A,78-6B....)
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An exception to the above plan for the identification of supple-p mental Bulletins may ~ocdur when a Bulletin has been issued to one h!
class of addressees, e.g., operating power reactors, and it is i~
subsequently decided to issue the Bulletin to another class of F
addressees, e.g., power reactors under construction..To facili-i,.
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-tate collecting, sorting and reviewing licensee responses, such subsequent Bulletins will not be identified with a letter suffix but may be given a separate, unique number,
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1125-11 INFORMING NEW LICENSEES AND PERMIT HOLDERS J.5*.~.:~~'
In order to inform new licensees and applicants about IE
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Bulletins and Circulars, the Regions may select a representative (and if possible a relevant) sample of previously issued Bulletins and Circulars to be given to potential licensees and permit holders at the first IE/ Corporate Management meeting.
Assistance in developing and putting together such a sample can be obtained from the Headquarters Divisions and X005 upon request.
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