ML19350D023
| ML19350D023 | |
| Person / Time | |
|---|---|
| Issue date: | 03/25/1980 |
| From: | Barry L NRC OFFICE OF THE CONTROLLER |
| To: | Urisko J LABOR, DEPT. OF, BUREAU OF LABOR STATISTICS |
| Shared Package | |
| ML19350C990 | List: |
| References | |
| FOIA-81-108 NUDOCS 8104130096 | |
| Download: ML19350D023 (17) | |
Text
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iir. Jaces Uristo WKerr, SP Office of Productivity ana Technolo.;y WDircks, NHSS Cureau of Labor Statistics VStel10, IE 200 Cor.stitution Aver.uc, NW WDircks, Acting ED0 i?ashington, L. C.
20212 EKCornell, D/EDO I
Dear i;r. Urisko:
l Reference is i.:ade to the n.caorandun; from the Of fice of Personnel 1.cnast:..cr.t dated January 21, 1900.
This i.itto contained instructions for reportir.g FY 1579 productivity information to the Lureau cf Labor $tatistics.
In accordance with the guidance contained in the referenced i.:c:.:orar.du:a, the enclosed exhibits (C, C, and D) reflect the liuclear Reculatory Cc..:...issica's (f.RC's) suLtaission-of productivity data for FY 1979.
There are three neu rroductivity inputs fcr fRC this y:.ar.
The new inputs arc frc..i the follcuing offices:
State Prc,;rar:,s, Ir spection and Enforcen:ent, and Nuclear I.attrial l
Safety and Safeguards.
I Questions reJarding the FY 1979 data should be airected to Joseph J. Mate j
at 4S2-7251.
g Sincerely, ys'/ t.a?m~"". *arry I
Learned W. Barry Controller
Enclosures:
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Exhibit B-1 o.
Description and Definition of Organizational Elements Already in the BLS Data Base 1.
Division of Accounting i
a.
Travel Vouchers - Claims submitted by travelers, are matched to the appropriate copy of the travel authorization maintained in an open travel authorization file, and are reviewed for conformance with the tenas of the travel authorization.
Requests for refunds of unused travel tickets are issued to the airlines where applicable; travel advances outstanding are deducted from the claimed amounts and these deductions are posted to_the individual's travel advance records.
Upon completion of the review, the vouchers are scheduled and certified for payment through the U. S. Treasury Disbursing Office.
Includes all of the time required for filing, examining, scheduling, advance processing, t
as well as normal processing, and certifying efforts for travel vouchers.
b.
Commercial Invoices - Upon receipt of obligation documents such documents are reviewed for validity, and open obligation files are established.
Receiving reports are obtained for invoices which contain billings for materials and approvals of cognizant representatives of the contracting offices are obtained for billings of services.
In addition, a review is made to determine that the invoices conform to the tenns and conditions cited in the applicable obligating document.
Upon completion of this review, the invoices are scheduled and certified 2
for payment through the U. S. Treasury Disbursing Office.
Includes all of the time required for filing, examining, scheduling, processing, and certifying efforts concerned with the processing of commercial invoices.
2.
Division of Contracts a.
Request for Proposal (RFP) - A competitive RPF contract awarded.
-Excludes Basic Ordering Agreements (B0As), all tasks issued under a BOA, all ADP requirements for major hardware except maintenance i
contracts, and all Invitation for Bid (IFB) contracts.
b.
Invitation for Bid (IFB) - A competitive IFB contract awarded.
Excludes 80A, all tasks issued under a BOA, all ADP procurements except the procurement of computer programming services, and all RFP contracts.
c.
Sole Source (SS) - A SS Commercial contract awarded.
Includes unsolicited proposals from commercial firms that result in sole source awards.
~
Excludes university contract awards (solicited and unsolicited) and all Interagency / State Agreements awarded.
4 9
1
.n d.
University Contract - A Sole Source contract awarded to an educational institution.
Includes both solicited and unsolicited proposals from educational institutions which result in Sole Source awards.
Excludes Sole Source Commercial contract awards (solicited or unsolicited) and all Interagency / State Agreements awarded.
Interagency Agreement (IA) - A fully executed IA.
Excludes IAs e.
executed outside the Division of Contracts as well as State Agreements.
f.
State Agreements (SA) - A fully executed SA.
Includes only SAs executed by the Division of Contracts.
Excludes agreements executed within the NRC Agreement States Program.
g.
Basic Ordering Agreements (B0A) - A BOA awarded.
A count of one is obtained NOT for each contractor who is awarded the 80A, but rather a count of one is obtained for each B0A covering a specific general Statement of Work.
Excludes all tasks issued under a 80A.
h.
B0A Task Orders - A task awarded under B0A.
Excludes the award of the 80A itself.
i.
ADP Processing Contracts - All ADP contracts awarded.
Includes only competitive time sharing procurements and the procurement of computer hardware over $10,000 which is r:ot under a mandatory requirements contract.
J.
Purchase Orders - Small purchases (under $10,000) which are accomplished by the contracting branches.
Includes only purchase orders written to obtain consultants at a pay scale of over $150 a day to procure technical studies costing less than $10,000, and ADP hardware procurements written against a mandatory requirements contract and the procurement of small ADP hardware items such as terminals.
Excludes all other small purchases which are accomplished in the Purchasing Section.
k.
Modifications - Changes to an active contract.
3.
Division of Security a.
Classification Review - Documents and pages of material are read and evaluated as to whether based.: the documents' contents, they warrant classification as National Security Infonnation or Restricted Data or are unclassified.
b.
Declassification Review - Documents and pages of classified material are read and evaluated to detennine whether the documents (according to statutes, orders, and guides) can be declassified.
Intelligence Documents Disseminated - Material is received and receipts c.
signed.
Copies of materials are properly documented and receipts for l
distribution within NRC are prepared.
Material is reviewed and marked l
for briefing purposes and summary is prepared.
Documents and materials are wrapped for distribution.
i
n 3
d.
Process NRC Applicant and Consultant for "Q" Clearances - Security fonns are received, screened and case file is established.
A personnel security investigation is initiated.
Results are returned to NRC Division of Security where information is evaluated and personnel security detenninations are made, Process NRC Applicants and Consultants for "L" Clearances - Security e.
forms are received, screened and case file established.
A personnel security investigation (normally a NAC) is initiated. Results are returned to the NRC Division of Security where information is evaluated and personnel security deturminations are made.
f.
Process Non-NRC Personnel for "Q" Clearances -
Security forms are received, screened and case file is established.
A personnel security investigation is initiated.
Results are returned to NRC Division of Security where information is evaluated and personnel security determinations are made.
g.
Process Non-NRC Personnel for "L" Clearances - Security forms are received, screened and case file established.
A personnel security investigation (normally an NAC) is initiated. Results are returned to the NRC Division of Security where information is evaluated and personnel security determinations are made.
h.
Process Classified Visits - Incoming Visits:
The incoming visit form is reviewed and disseminated to NRC receptionist and/or person being visited.
Outgoing Visits:
The visit form is received and reviewed for completeness.
The NRC clearance information is entered onto the form, the form is signed by the security official verifying clearance and then mailed to the facility being visited.
i.
Establish a Classified Interest - Review security plan submitted by the contractor, consultant or licensee.
Conduct a physical security -
survey.
Write survey report.
Forward recommendations and determination.
Establish support files.
j.
Audio Countermeasure Inspection - Examination / inspection using sophisticated electronic equipment to detect surreptitious listening devices which may have been placed in an area or room to be used for classified discussions, meetings, or conferences.
A visual and physical search is also made.
Radio frequencies in the general area are monitored during the meeting, conferences, etc.
k.
Emanation Evaluation - Acquiring test data (emanations) from other agencies or private industry on typewriters, recording devices, etc.
Equipment being tested may be sent to a test laboratory.
Evaluation may result in establishing a control zone for the new equipment based on test data.
1.
Periodic Facility Survey Local - Review of facility file, conduct on site evaluation of security policies and procedures to safeguard i
NRC classified matter.
Prepare report.
Follow-up on recommendations.
Prepare correspondence noting survey findings and update support files.
l
-4 Periodic Facility Survey-l.ong Distance - Review of facility file, m.
conduct on site evaluation of security policies and procedures to safeguard f!RC classified matter.
Prepare report.
Follow-up on recommendations.
Prepare correspondence noting survey findings and update support files.
Process fiRC Personnel for Reinvestigations (Full Field Investigations)-
n.
Security forms are received, screened and reinvestigation is requested.
Results of reinvestigation are returned to NRC Division of Security where reports are evaluated and continuing eligibility determination is made.
o.
Process NRC Personnel for Reinvestigations (File and Fingerprint Checks) - Similar to above, except file and fingerprint check instead of full field investigation is conducted.
p.
Security Debriefings - f4RC Form 136, " Security Termination Statement" is reviewed and discussed with individual whose security clearance or access authorization is being tenninated.
Subject is advised of continuing responsibilities relative to protecting classified information.
Valuable information regarding personnel security records and foreign travel is shared.
flRC Form 136 is completed by the subject and NRC employee conducting debriefings.
q.
New Employee Security Orientation - A security orientation and education session is conducted by a Division of Security staff member for new Commission employees.
New employees are advised of the Division of Security's and their personal security responsibilities.
Pertinent NRC regulations and Executive Orders are reviewed and discussed.
Special Courier Operations Completed - In accordance with security r.
requirements the NRC Special Security Officer (SS0) transports intelligence documents to the Office of the Commissioners for their review on a daily basis.
The subject matter may require additional visits to other appropriate NRC offices in Washington, D. C., Bethesda, and Silver Spring, fiaryland.
s.
F0IA/ Privacy Act Classification / Declassification Review - Documents or pages of NRC material which are found to be the subject of F0IA or Privacy Act request are read and evaluated to determine whether they are classified or unclassified and whether they may be declassified and be disclosed in response to the request.
t.
Process NRC Applicants for Section 145b Approvals - Security forms are received and reviewed.
A personnel security investigation is initiated.
Expedite telephonic investigative agency checks are conducted along with other inquiries as appropriate.
Request for waicer of Section 145b of the Atomic Energy Act of 1954, as amended, is pre-cd for Commission i
or EDO approval.
Training Requests Processed - Coordinate and discuss training possibilities u.
with employee and/or his supervisor.
Prepare or have prepared and review for accuracy NRC Fonn 368, " Training Request and Authorization."
Obtain proper authorizations.
Post records and update division training budget.
Coordinate initial training requests and past training actions with NRC administrative and training personnel.
T A
3 Exhibit B-2 Description of new organizational unit with measurable activities (units not in the current data base).
Date Submitted:
Name of Agency: U. S. Nuclear Regulatory Commission Name of Organizational Unit:
Office of State Programs Measurable Activity Description of Activity Output Indicator Review of State Review of Agreement State Number of State Agreement Programs Programs to determine Agreements reviewed.
adequacy to protect public health and safety and compatibility with NRC and other Agreement State programs.
Reviews are conducted under mandate of Section 274, of the Atomic Energy Act, as amended.
e 4
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es i
Exhibit B-2 Description of new organizational unit with measurable activities (units not in the current data base).
Date Submitted:
Name of Agency: U. S. Nuclear Regulatory Commission Name of Organizational Unit:
Office of Inspection and Enforcement Measurable Activity Description of Activity Output Indicator Material Licensee Materials licensees are Number of inspections Inspections those licensees which are reported.
authorized to possess small quantities of nuclear material for the purposes of radiography, academic use, medical applications, industrial use and the like.
They are inspected at a frequency and depth that is consistent with their relative health and safety risk to the public.
J e
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<s Exhibit B-2 Description of new organizational unit with measurable activities (units not in the current data base).
Date Submitted:
Name of Agency: U. S. Nuclear Regulatory Commission Name of Organizational Unit:
Office of Nuclear Material Safety and Safeguards Measurable Activity Description of Activity Output Indicator Materials Licensing Actions completed on Number of licensing applications for new actions completed.
licenses, renewals, and amendments.
Material licenses provide for possession and use of byproduct material (radioisotopes) source material (natural uranium and thorium) other than in uranium mills and fuel cycle facilities, and small quantities of special nuclear material.
These materials are used for medical diagnosis and therapy, for teaching in academic institutions, and in a wide variety of industrial processes and applications.
O
ra Exhibit C-1 Input and Output Date for Information Already in the BLS Data Base Division of Accounting Personnel Manhou.rs/
Empl oyee Compensation Measured Activities Units Quantity Manyears
-fin-thousands)-
Travel Vouchers Processed 0.484 20,845 5.60 Commercial Invoices Processed 0.398 20,780 4.60 10.20.
S 333,499 Division of Contracts Request for Proposal 59.28 88 2.90 Invitation for Bid 29.64 9
0.15 Sole Source 33.74 87*
1.63 University Contract 11.25 58 0.36 Interagency Agreement 5.06 20 0.0E State Agreement 11.25 10 0.06 Basic Ordering Agreement 74.10 15 0.62 Basic Ordering Agreement Task Orders 29.64 13 0.21 ADP Processing Contracts 120.00 10 0.67 Purchase Orders 8.09 2,175 9.78 Contract Modifications 20.40 450 5.10 21.54
$ 704,271
- Forty-three of the 87 contracts listed are small purchase contracts.
Last year small purchase contracts were listed under the purchase order category.
d
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Personnel Manhours /
Empl oyee Compensation Measured Activities Ur.its
_uantity Manycars (In thousands)
Q Division of Security Classification Review 0.30 9,579 1.60 Declassification Review 0.30 7,965 1.33 Intelligence Documents Disseminated 0.37 1,010 0.21 Process NRC Applicants and Consultants for a Q Clearance 4.79 293 0.78 Process NRC Applicants and Consultants for a L Clearance 3.51 416 0.81 Process Non-NRC Personnel for a Q Clearance 4.91 77 0.21 Process Non-NRC Personnel for a L Clearance 3.60 55 0.11 Process Classified Visits 0.26 1,917 0.28 Establish a Classified Interest-15.00 6
0.05 Audio Countenr.casure Inspections 41.68 19 0.44 Emanation Evaluations 18.00 1
0.01
~
Pcriodic Facility Surveys Local 6.54 11 0.04 Long Distance 24.54 11 0.15 Process NRC Personnel for Reinvestigations:
(Full Field Invesigations) 2.51 172 0.24
< ~.
. Personnel Manhours /
Employee Compensation Measured Activities Units Quantity Manyears (In thcurandst-Process NRC Personnel for Reinvestigations:
150 0.14 (File and Fingerprint) 1.68 Security Debriefings 0.37 386 0.08 New Employee Security Orientation 3.52 46 0.09 Special Courier Operations Completed 6.76 261 0.98 F0IA/ Privacy Act Classification /
Declassification Review 0.30 6,708 1.12 Process NRC Applicants for Section 145b Approval 7.81 129 0.56 Training Requests Processed 2.15 92 0.11 9.34 5 305,381 NOTE:
Changes have occurred in the data reported for the Divisions of Contracts and Security.
With respect to the Division of Contracts, previously all of the divisions' staffyears were reported against the division's eleven output indicators.
Now a specific enployee staffyear figure is provided for each of the division output indicators.
With respect to the Division of Security, two changes have occurred.
First, the number of output indicators has been increased from 15 to 21 entries.
Second, as in the case cf the Division of Contracts, a specific employee staffyear figure is now provided for each of the division's output indicators.
Previously all of the division's staffyears were reported against only 15 of the division's output indicators.
In summary, we believe that the FY 1979 data should be used as a new baseline for the two divisions discussed above.
The data now being reported are more realistic and reflecti 2 of actual workloads.
- Hence, we believe it results in a better measure of productivity for the organizations affected as well as for the agency.
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Exhibit-C-2 Organizational Units' Reporting Data for-the First Time Date Submitted:-
Name of Agency:
U. S. flu:: lear R'egulatory Commission flame of Organizational Unit:
Office of State Programs Output Employee Personnel Measured Activities Quantity Manyears Compensation Number of State Agreements Reviewed 29 3.02
$ 98,742 t
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Exhibit C-2 Organizational Units Reporting Data for the First Time Date Submitted:
Name of Agency:
U. S. Nuclear Regulatory Commission Name of Organizational Unit:
Office of Inspection and Enforcement Output Employee Personnel Measured Activities Quantity Manyears Compensation Number of Materials Licensee Inspections Reported 1,966 20.1
$657,190 t
t
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3 5
Exhibit C-2 Organizational Units Reporting Data fcr the First Time Date Submitted:
Name of Agency:
U. S. Nuclear Regulatory Commission Name of Organizational Unit:
Office of Nuclear Material Safety and Safeguards Output Employee Personnel Measured Activities Quantity Manyears Compensation Number of Materials Licensing Actions Completed 5,120 13.75
$449,570 4
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Exhibit D
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Response to' Support Ouestions Manhours Quality Extreme Movement Activity Low High AVG AVG Time Change __
Contributed
- in Outputs or Inputs Division of Accounting a.
Travel Vouchers
.27 2,'67
.48 89 manhours 11 0 NO NO b.
Commercial Invoices
. 17 1,74
.40
.58 manhours NG NO NO
)
Division of Contracts a.
Request for Proposal 40 65 59.28 150 days 11 0 NO
'l0 b.
Invitation for Bid 25 35 29.64 60 days NO NO N0 c.
Sole Source 30.
40 33.74 75 days it0 NO tt0 d.
L'niversity Contract 10 15 11.25 30 days N0 NO NO N0 e.
Ini.eragency Agreement 3
8 5,06 30 days NO NO.-
f.
State Agreements 10 15 11.25 30 days NO NO NO g.
Basic Ordering Agreements 65 80 74.10 210 days N0 NO N0
~*
25 35 29.64 75 days NO N0 '
N0 h.
B0A Task Orders 1.
ADP Processing Contracts 100 145 120.00 210 days NO NO NO j.
Purchase Orders 6.
11 8.09 14 days N0 NO NO k.
Modifications *'
14 25 20.40 30 days NO NO YES Division of Security (Manhours for the Division of Security reflect professional hours only).
a.
Classification Review **
'.05
.25
.20
.20 manhours NO
'Nd YES b.
Declassification Review
.05
.25
.20
.20 manhours N0 N O, _,,,
NO
~~ ~
seia
.10
.50
.25 1.00 manhours NO Nb NO
'he increase in the number of contract modifications can be primarily attributed to an increase in the number of active
.ons, acts in NRC. The ratio of contract modifications to contracts has averaged 0.85 to one over the past two fiscal rears.
Hence, an increase in active contracts will yield an increase in contract modifications, rhe number of pages of mater.ial reviewed for classification increased substantially because of the following(: intelligence i
- a) The manning of the activity was augmentr.d by experienced professionals; (b) One of the other activities iupport) which put a drain on the classification activity in FY 1978 has been removed; and (c) The rer.aining staff is j
nore experienced in FY 1979 than they were in FY 1978,
Exhibit D Response to Support Questions Manhours Quality Extreme Movement Activity low High AVG AVG Time Change Contributed in Outputs or Inputs d.
Process NRC Applicants and Consultants for Q Clearance' 2.00 4.00 3.07 105 days NO N0 N0 e.
Process NRC Applicants and Consultants for L Clearance 1.00 3.00 2.23 85 days NO N0 N0
)
f.
Process Non-NRC Personnel for Q Clearance 2.00 4.00 3.07 135 days NO NO N0 g.
Process Non-NRC Personnel for L Clearance 1.00 3.00 2.23 95 days N0 NO N0 h.
Process Classified Visits 10 25
.17 0.25 manhours NO N0 N0 1.
Establish a Classified Interest 6.00 10.00 8.50 2 days NO NO NO j.
Audio Countermeasure Inspection 20.00 30.00 27.50 2 days NO N0 N0 k. Emanation Evaluation 7.00 12.00 10.00 3 days NO NO N0
- 1. Periodic Facility Survey local 2.50 5.00 4.00 2 days NO N0 N0 m.
Periodic Facility Survey Long Distance 13.00 18.00 16.00 3 days NO N0 N0 n. Process URC Personnel for Reinvestigation - Full Field 1.00 2.00 1,58 120 days NO NO N0
- c. Process NRC Personnel for Reinvestigation - File and Fingerprint 0.75 1.50 1.02 60 days N0 NO N0
- p. Security Debriefings 0.08 0.33 0.16 0.16 manhours NO NO NO q.
New Employee Security Orientation 1.50 3.00 2.50 2.50 manhour.s N0 N0 N0 r.
Special Courier Operations Compl eted 3.00 8.00 4.63 4.63 manhours NO N0 N0 s.
FOIA/ Privacy Act Classification /
Declassification 0.05 0.25 0.20 0.20 manhours NO NO N0 t.
Process NRC Applicants for Section 145b Approvals 1.00 7.00 5.00 20 days NO NO NO u.
Training Requests Processed 0.45 2.00 1.00 3 days NO NO NO
Exhibit D Response to Support Questions Manhours Quality Extreme Movement Activity Low High AVG AVG Time Chani.a Contributed in Outputs or Inputs Office of State Programs o
a.
Number of State Agreements Reviewed 1.00 5.60 2.80 6 months N0 NO N0 s
(weeks)
/
Office of Inspection and o
Enforcement a.
Number of Inspections Reported 3.60 6;00 4.80 5 days NO NO NO Office of Nuclear Material e
Safety and Safeguards a.
Licensing Actions Completed 0.50100.0 4.00 63 days NO NO
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