ML20248D696
| ML20248D696 | |
| Person / Time | |
|---|---|
| Site: | Pilgrim |
| Issue date: | 09/28/1989 |
| From: | BOSTON EDISON CO. |
| To: | |
| References | |
| NUDOCS 8910040365 | |
| Download: ML20248D696 (8) | |
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, NUCLEAR ORGANIZATION i CONTROLLED DOCUMENT -l TRANSMITTAL NOTICE RTYPE A2.21 DOCUMENT TITLE: EQ Ob\ I Pas./
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.FROM: Document Coytrol Center Supervisor: G Braintree O PNPS CONTROLLED COPY NO. ' TRANSMITTAL NO.$? ~37 DATE f c2b ki FOR DOCUMENT CONTROL USE ONLY
$1. The attached Controlled Document (s) are transmitted for your use.
Please insert / remove as indicated on the attached Change Instructions Notice. Please check Block 6 sign this form, and
); return upon receipt.
- 2. The Controlled Document (s) listed on the attached Change Instructions Notice have been retired from use. Please check Block 7.-sign this form and return upon. receipt.
- 3. This is your notice. The document (s) indicated above were transmitted to you on . Please check the status of your controlled copy, sign this document and return. If you do not have these documents, check Block 5, and a new copy will be issued.
04- Your name h'as been removed f ro= the distribution List of the Controlled Document listed above. Please check Block 7, sign this form and return it with the document to the Document Control Supervisor.
COPY HOLDER CHECK ONE
- 5. I am not currently in possession of the above documents. Please issue me another set.
- 6. I hereby certify that I have personally received from the sender the material and attachments as indicated above, and I agree to comply with the requirements set forth therein.
- 07. I am returnins the documents iisted above.
PLEASE RETURN 10: Boston Edison Co.
Controlled Document Clerk 25 Braintree Hill Office Park, Braintree, MA 02184 RFD 1, Rocky Hill Road, Plymouth, MA 02360 Date Signature of r1 older Controlled Copy No.
8910040365 890928 DR ADOCK0500{jj{3
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7 Change Instructions Notice (CIN) n ci ,
Transmittal No. MO 1&' Date: 9-M-N Please update your copy of 3E.Q A M. Vnl. T with the attachments to this transmittal 'as instructed below.
REMOVE / DISCARD INSERT Taae vR Tev.15 '?ac e. vii, Tev. 76 Sei%n 4, Tev. \ci Seib 47ev.J.to O
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BE0AM VOLUME II LIST OF EFFECTIVE PAGES l ,s SECTION PAGE NOS. SECTION REV. NO. Dall i Title Page 07/20/83 ii 3 07/16/87 iii 5 07/20/83 iv 5 07/20/83 v 10- .10/26/84 vi 7 12/30/83 vii 64 03/14/88 1 1-8 24 06/10/88 1 Figure 11-1-1 24 06/10/88 1 Figure 11-1-2 24 06/10/88 1 Figure 11-1-3 DELETED 2 1-7 27 07/31/89 2 Exhibit II-2-1 27 07/31/89 3 1-3 10 07/02/87 4 1-4 20 09/25/89 4 Exhibit 11-4-1 20 09/25/89 5 1 and 2 13 07/24/87 6' 1-2 10 02/12/88 7 1-5 15 02/17/89 8 1 and 2 6 02/17/89 9 1 and 2 5 07/20/83 10 1 and 2 11 05/05/89 11 1 and 2 9 02/12/88 12 1-3 7 02/12/88 13 1 7 09/14/88 14 1 6 02/12/88 15 1-5 14 02/12/80 16 1-3 24 06/21/89 17 1-4 9 02/12/88 18 1-6 25 07/31/89 vii Rev. 76 Date: 09/25/89
4 PROCUREMENT DOCUMENT CONTROL L -
V 4.1 PURPOSE e
This section establishes'the requirements for preparation, review, approval and control of procurement documents for Q items and Q services to assure applicable technical requirements and quality assurance requirements are included and that spare or replacement parts are subject to controls at least equivalent to those used for the original.
equipment. The definition of Q items and Q services is described in the BEQAM, Section 2, Paragraph 2.4.
4.2 PROCUREMENT PPE ESS 4.2.1 Preliminary procurement-documents prepared for quality category Q l items and services shall include appropriate technical I requirements, and 0AD-approved quality assurance requirements. i
'" Preliminary procurement documents" are there documents processed I by (1) the Plant Support Department, Materials Management Section,'l for 0 items, and (2) the Business Planr.ing & Budget Control 1 Department, Accounting Services Division, for Q services, that I result in purchase orders issued by the Purchasing Department to I suppliers. In addition, these-documents shall specify when l quality category Q applies and identify any other specific or special requirements; in particular, storage level, shelf life, and storage maintenance requirements. Additional information to be provided should include as appropriate:
.(" O) a. Applicable Specifications and Drawings
- b. Regulatory Requirements
- c. Comnonent Identification Requirements I
- d. Applicable Codes and Standards
- e. Test and Inspection Requirements
- f. Documentation Requirements (See Parat.aph 4.2.2)
- g. Special packaging, shipping, and ha.dling requirements
- h. Installation, Operating and Maintenance manuals, including Preventive Maintenance Instructions
- i. Suggest S:r " prs based on QAD's Approved Suppliers List 4.2.2 The originator of the preliminary procurement documents shall identify any documentation required to be submitted by the supplier, including documentation to be scbmitted to BECo for review and approval and documentation to be submitted for acceptance of the items or service. Required documentation shall also include documents to be provided to BECo for records retenti.on purposes.
For quality category Q items and services, supplier documentation for acceptance may be a Certificate of Conformance, unless requirements of the applicable Codes and Standards preclude this option (i.e., more specific documentation is called for). If a O II-4-1 Rev. 20 Page 1 of 4 Date: 09/25/89
4 Certificate of Conformance is required, the procurement documents shall also specify that the Certificate of Conformance must meet i the requirements given in Exhibit 11-4-1. In addition, the s' originator shall determine if additional documentation is required from the supplier to support the Certificate of Conformance, and identify any such documentation in the procurement documents.
4.2.3 Preliminary procurement documents shall be reviewed by the originating department to ensure proper identification of items and inclusion of appropriate technical requirements for items and/or services being procured. This review shall verify the quality category and the completeness of the requirements.
4.2.4 Preliminary procurement documents for quality category 0 items and services shall be submitted to QAD for review to ensure inclusion of appropriate quality assurance requirements.
4.2.4.1 If the preliminary procurement document requires the I supplier to submit a Certificate of Conformance and BECo I QA/QC does not perform a source inspection (off-site), a i surveillance inspection (on-site), or audit the supplier, I then the QAD reviewer shall identify acceptance 1 inspections and/or tests by which BECo will verify the i validity of the supplier's certificate and the I effectiveness of his certification process. l 4.2.5 The procurement documents for spare or replacement parts are subject to controls at least equivalent to those applied for original equipment.
t]o 4.3 PURCHASE ORDERS / CONTRACTS 4.3.1 The procurement documents (Purchase Order and accompanying documents) shall be issued according to corporate policies and procedures and shall contain all the technical and quality assurance requirements specified and approved by the Nuclear Organization. Any additions, deletions, or changes to the technical and quality assurance requirements of the issued Purchase Order / Contract are subject to the same review and approval as the original, preliminary procurement documents; I revision to commercial requirements need only be approved by the {
Purchasing Department and by management as required by corporate ]
policies and procedures. 4 Procurement requirements may be transmitted to a supplier in advance of the procurement documents only after all required approvals of the preliminary procurement documents are obtained.
4.4 SUPPLIER OUALITY ASSURANCE PROGRAM EVALUATION AND APPROVAL l i
4.4.1 Evaluation of the Quality Assurance Programs of potential suppliers of Q items and services shall be performed by QAD or by (n)
II-4-2 Rev. 20 Page 2 of 4 Date: 09/25/89
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others when authorized by the QA Manager. For fire protection systems and components, evidence of UL or FM approval will be J accepted in lieu of supplier evaluation. An evaluation includes .q l ]/
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review of the supplier's QA Program Description and a survey of
' " his implementation of that program before the supplier initiates
- any activities affected by the program under a BECo P.O. The supplier's 0A Program Description is reviewed to ensure inclusion of. pertinent requirements of the BEQAM and 10CFR50, Appendix B.
The evaluation must be completed and the supplier approved by QAD. The names of approved suppliers are placed on the BECo QA-Approved Suppliers List which is' maintained by QAD.
4.4.2 0 items and services lmay be procured from a supplier whose quality assurance program has not been fully approved by BECo Quality.
Assurance. =BECo Purchase Orders / Contracts to such a supplier I must, however, contain detailed supplementary quality assurance requirements to ensure the items and services meet the Purchase Order / Contract requirements. These additional quality assurance l-requirements are intended to address the reasons for non-approval of. the supplier, and may impose specific actions by the supplier or by BECo. The preliminary procurement documents are reviewed by 0AD to assure additional actions are identified as nr;cessary to provide the required assurance the quality standards have been met, and to permit planning for QAD actions, such as source inspection and augmented receipt inspection.
4.4.3 Certain Q items may be procured from a supplier without BECo QAD
[,. s approval of the supplier's quality assurance program. Such 0
( items shall be designated " commercial quality items" (CQI).
r NOTE
" Commercial quality items" is not synonymous with the term
" commercial grade," as defined in 10CFR21. Although all CQIs are commercial grade, the reverse is nat true, and the CQI process described in this paragraph is a SPECIAL CASE of " dedication," as defined in 10CFR21.
s s a s s NED shall evaluate each candidate item and justify the conclusion that, with no reliance on supplier quality assurance activities, BECo can establish the conformance of the item to the physical and functional requirements it must meet in use. NED shall identify the item's application (s) and the critical characteristics the item must possess to perform as required in service. NED shall provide detailed requirements for BECo activities and acceptance criteria to assure the item meets the specified technical requirements for the identified critical characteristics. Such activities may include source and receipt inspection and physical and functional testing. The detailed requirements are reviewed by 0'd II-4-3 Rev. 20 Page 3 of 4 Date: 09/25/89
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QAD to assure BECo actions are identified which will assure the g ..
acceptance criteria are met and to permit planning for QAD actions, t b i V In general, the NED evaluation and QAD review should precede, and be incorporated by reference in, the preliminary procurement .
documents-for the item. .It is also permissable to upgrade an item which was procured non-Q, if the item meets the tests for CQI. In this case, the NED evaluation, QAD review, and QAD receipt inspection per Section 7 shall be performed before the item is
. released from the warehouse. The evaluation shall also address the balance of stock and future procurement of that. item.
NOTE It is also acceptable to upgrade a non-Q item via the nonconformance disposition process, per Section 15. This disposition shall be completed before the item is released from the warehouse.
Items which have been evaluated and are designated " commercial quality items" are identified in individual Commercial Quality Item (COI) Evaluations and in Specification E-347, " Electrical Raceway Design / Installation, and M-547, " Lubricants and Diesel l Fuel Oil for Safety Related Applications." l 1
m 4.4.4 0 services may be procured from a supplier who does not have a
! Quality Assurance Program if the supplier is uniquely qualified as b J an expert in a particular discipline or if other extraordinary circumstances are involved. The Division Manager (or above) proposing to use such a supplier for a Q service shall provide to QAD written justification for the use of the supplier and documentation of the supplier's unique qualifications. QAD will review the request and will determine those quality assurance requirements (surveillance, audits, review of final products, etc.) necessary to ensure acceptability of the Q service.
4.5 DEVIATION REOUESTS FROM BECo PURCHASE ORDER / CONTRACT REQUIREMENTS 4 . 5.1 When a deviation request is submitted by a supplier to the BECo l Purchasing Department, the cognizant BECo Purchasing Agent sh?ll I forward the deviation to the appropriate organization for action. I Deviation requests associated with the quality assurance I requirements shall be transmitted to the Quality Assurance i Department for action. Other deviations from purchase orders for I ser ces shall be submitted to the purchase order request I or ator for action. Other deviations from material purchase I m de. shall be forwarded through the Stores and Services I ;
Department via a specification inquiry to the Materials Management i j Section for action. Deviations that are approved result in a l l revised procurement document that the Purchasing Department issues I to the supplier to document the acceptance of the deviation. I 11-4-4 Rev. 20 Page 4 of 4 Date: 09/25/89
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-6 REQUIREMENTS FOR A CERTIFICATE OF CONFORMANCE
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- w. - When a Certificate of Conformance is required by the procurement documents to be submitted by the supplier, it shall:
- 1. Identify the purchased item or services by BECo's purchase order number.
- 2. Identify the specific procurement requirements met by the item or service, either by verbatim quotation of the requirements, or by specific reference to the document (s), and location (s) with the document (s), where the requirements are specified. The requirements identified must include any changes, waivers, or deviations, approved by BECo, which apply to the item or service.
- 3. Identify any procurement requirements that have not been met, and refer'to the. document (s) which record BECo's approval of the disposition of such nonconformances.
- 4. .Be attested to by the person responsible for assuring the quality of the item or service, as described in the supplier's BECo - approved Quality Assurance Manual.
The supplier's Quality Assurance-Manual, as approved by BECo's QA Department, shall describe the system to control Certificates.of Conformance, including a procedure for completing the certificates which meets the above requirements, and a procedure for review and approval of certificates.
O EXHIBIT II-4-1 Rev. 20 Page 1 of 1 Date: 09/25/89