ML20138P155

Rev 2 to Procedure CP-QP-18.3, Permanent Plant Records Sys Organization

ML20138P155
Person / Time
Site:	Comanche Peak, 05000000
Issue date:	12/02/1980
From:	TEXAS UTILITIES ELECTRIC CO. (TU ELECTRIC)
To:
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References
FOIA-85-59 CP-QP-18.3, NUDOCS 8511060449
Download: ML20138P155 (3)

Text

. .. i l PROCEDURE REVISION l ISSUE I TEXAS UTILIT NUMBER DATE PAGE ERATING CO  ! l i C P-QP- 18. 3 2 12/2/80 1 of 3 I N PREPARED BY: /~ ,

,:, DATE: 1- @

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RMANENT PLANT' RECORDS -

SYSTEM ORGANIZATION APPROVED BY: w, DATE: n / /g.,

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1.0 REFERENCES

1-A t CP-QP-18.2, " Implementation of The Pennanent Plant Records Manage-ment System" ,

2.0 GENERAL The purpose of this Procedure is to define the personnel and functional organization of the Comanche Peak Pemanent Plant Records Management System and to describe the working documents  ;

utilized in its implementation, as required by Reference 1-A. '

The program organization is designed to approach the problems of massive infomation collection, storage, and retrievability to '

deal with the specific problems encountered in the identif t-cation, collection, processing, computer indexing, microfilming, and storage of plant construction and operating records in a coordinated manner under the direction of Texas Utilities Gener-ating Company, 3.0 PROCEDURE 3.1 PERSONNEL ORGANIZATION The personnel organization of the records management program is shown diagramatically in Figure 1.

3.1.1 Records Menacement Coordinator The Records Management Coordinator is responsible for the func-tions of the overall systen and the interfacing between specific groups. The Records Management Coordinator reports to the TUGC0 Administrative Services Supervisor and receives technical input from the TVCCO (construction) Site QA Supervisor. The duties and  ;

responsibilities of this position include the following: ,

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TEXAS UTluTIES GENERATING CC CPSES CP-QP-18.3 2 12/2/80 2 of 3 1

a. Prepare program procedures and supportive documentation and

submit procedures to the Site,QA Supervisor for approval,

b. Coordinate the index development for pemanent plant records as retained in the Automated Records. Management System (ARMS),

c. Implement the procedures contained in the Records Management Manual,

d. Control the flow of site received and site-generated pema-nent plant records through identification, ARMS input, and processing to final storage in the records vault.

e. Provide technical direction to the ARMS Computer Coordi-nator.

f. Institute and conduct a training program for pemanent plant records personnel.

g. Interface with microfilming activities as they relate to permanent plant records.

3.2 DOCUMENT RELATIONSHIPS The implementing document / manuals for the Records Management Department serve the purposes described below:

a. The Records Management Manual contains procedures that shall be used to implement the records management program.

b. The ARMS Coding Manual is a working document utilized by ARMS coding / indexing 9ersonnel which contains current logic tables for the Records Management System Index (MSI) Docu-ment Type Codes and Nster Subject Codes, and standardized coding format sheets for all document types indexed into ARMS. The Manual shall be maintained by the ARMS Index Coordinator and updated at the direction of the Records Management Coordinator.

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