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| issue date = 06/04/2010 | | issue date = 06/04/2010 | ||
| title = Purdue University - Request for Additional Information Regarding the Purdue University Reactor License Renewal (Tac No. Me 1594), Responses to RAIs Dated 24 March 2010 | | title = Purdue University - Request for Additional Information Regarding the Purdue University Reactor License Renewal (Tac No. Me 1594), Responses to RAIs Dated 24 March 2010 | ||
| author name = Jenkins J | | author name = Jenkins J | ||
| author affiliation = Purdue Univ | | author affiliation = Purdue Univ | ||
| addressee name = Hardesty D | | addressee name = Hardesty D | ||
| addressee affiliation = NRC/NRR | | addressee affiliation = NRC/NRR | ||
| docket = 05000182 | | docket = 05000182 | ||
Line 18: | Line 18: | ||
=Text= | =Text= | ||
{{#Wiki_filter:PURDUE U N I V E R S I T Y | {{#Wiki_filter:PURDUE SCHOOL OF NUCLEAR ENGINEERING U N I V E R S I T Y 4 June 2010 ORIGINAL Mr. Duane A. Hardesty Research & Test Reactors US Nuclear Regulatory Commission Mailstop 0-12 D03, One White Flint North 11555 Rockville Pike Rockville, MD 20852 | ||
==SUBJECT:== | ==SUBJECT:== | ||
PURDUE UNIVERSITY | PURDUE UNIVERSITY - REQUEST FOR ADDITIONAL INFORMATION REGARDING THE PURDUE UNIVERSITY REACTOR LICENSE RENEWAL (TAC NO. ME 1594), | ||
-REQUEST FOR ADDITIONAL INFORMATION REGARDING THE PURDUE UNIVERSITY REACTOR LICENSE RENEWAL (TAC NO. ME 1594), RESPONSES TO RAIs DATED 24 MARCH 2010, ML100820019 | RESPONSES TO RAIs DATED 24 MARCH 2010, ML100820019 | ||
==Dear Mr. Hardesty:== | ==Dear Mr. Hardesty:== | ||
Enclosed please find the responses to the Request for Additional Information regarding the Purdue University Reactor License Renewal dated 24 March 2010. Included with this submission are the following: | Enclosed please find the responses to the Request for Additional Information regarding the Purdue University Reactor License Renewal dated 24 March 2010. Included with this submission are the following: | ||
: 1. Specific responses to the questions in ML100820019 regarding financial assurance. | : 1. Specific responses to the questions in ML100820019 regarding financial assurance. | ||
: 2. A Statement of Intent (SOI) to provide decommissioning funds when necessary signed by the Treasurer of the University. | : 2. A Statement of Intent (SOI) to provide decommissioning funds when necessary signed by the Treasurer of the University. | ||
: 3. A copy of Purdue University Executive Memorandum C-10, which provides a detail of the duties of the university Treasurer, the signator of the SOI, and indicates authority to sign the SOL.4. A copy of the by-laws of the Purdue University Board of Trustees, which further details the signature authority of the university Treasurer to commit university and State of Indiana funds.5. A copy of the most recent Purdue University financial report.Should you have any questions or require further information, please don't hesitate to call me at 765.496.3573, or e-mail at jere@purdue.edu. | : 3. A copy of Purdue University Executive Memorandum C-10, which provides a detail of the duties of the university Treasurer, the signator of the SOI, and indicates authority to sign the SOL. | ||
: 4. A copy of the by-laws of the Purdue University Board of Trustees, which further details the signature authority of the university Treasurer to commit university and State of Indiana funds. | |||
: 5. A copy of the most recent Purdue University financial report. | |||
Should you have any questions or require further information, please don't hesitate to call me at 765.496.3573, or e-mail at jere@purdue.edu. | |||
I hereby certify under penalty of perjury with my signature below that the information in this submission is true and correct to the best of my knowledge. | I hereby certify under penalty of perjury with my signature below that the information in this submission is true and correct to the best of my knowledge. | ||
Attachments: | Attachments: As described. | ||
As described. | Cc: Document Control Desk; USNRC Leah Jamieson; Purdue Jim Schweitzer, Purdue Ahmed Hassanein, Purdue Aca4 School of Nuclear Engineering Nuclear Engineering Building 13 400 Central Drive 3 West Lafayette, IN 47907-2017 (765) 494-5739 0 Fax: (765) 494-9570 E3 https://engineering.purdue.edu/NE | ||
Cc: Document Control Desk; USNRC Leah Jamieson; Purdue Jim Schweitzer, Purdue Ahmed Hassanein, Purdue | |||
PUR-I: Responses to RAIs dated 24 March 2010 (ML100820019) | |||
REQUESTED ADDITIONAL INFORMATION IN RESPONSE TO RAIs DATED 24 MARCH 2010 (ML100820019) | REQUESTED ADDITIONAL INFORMATION IN RESPONSE TO RAIs DATED 24 MARCH 2010 (ML100820019) | ||
REGARDING THE PURDUE UNIVERSITY REACTOR LICENSE RENEWAL (TAC NO. ME 1594)1. | REGARDING THE PURDUE UNIVERSITY REACTOR LICENSE RENEWAL (TAC NO. ME 1594) | ||
To comply with 10 CFR 50.33(d), please provide the following | : 1. Pursuantto 10 CFR 50.33(d), certain information is requiredby the applicant,as applicable. To comply with 10 CFR 50.33(d), please provide the following additionalinformation: | ||
: 2. The NRC staff will analyze the financial statements for the current year, which are | (a) A statement of the organizationalform of Purdue (e.g., Agency of the State of Indiana, corporation,etc.). | ||
: 3. | (b) A statement on whether Purdue is owned, controlled, or dominated by an alien, foreign corporation,or foreign government, and, if so, provide details. | ||
$75,363 in overhead (benefits). | PUR-1 Response (a) Purdue University is an Agency of the State of Indiana, established by the Indiana Code Title 21, specifically IC 21-23-2. | ||
The average O&M expenditures for the preceding three years (06-07 through 08-09) for the reactor was $10,959.Using this as a basis, with the change of assuming an O&M budget of $15,000, and also assuming an annual COLA increase of 3% in salaries and overhead (Purdue employees have now gone two years without salary increases due to State and University budget constraints), the projected operating costs for the reactor are shown in Table 1 for FY 2012 through 2016. | (b) Purdue University is not owned, controlled or dominated by an alien, foreign corporation or foreign government. | ||
Table 1: Projected budget requirements for PUR-1 for the next five years.FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Salary/Overhead | : 2. The NRC staff will analyze the financial statements for the current year, which are requiredby 10 CFR 50.71(b), to determine if the applicantis financially qualified to operate the PUR-1. Since Purdue'sfinancial statements were not included with the application,please provide a copy of the latest financialstatements for the NRC staff's review. | ||
$165,188.92 | PUR-1 Response The current Purdue University financial report is included with this submission. | ||
$170,144.58 | : 3. Pursuantto 10 CFR 50.33(f (2), "[tlhe applicantshall submit estimates for total annual operatingcosts for each of the first five years of operation of the facility." Since a summary of these costs were not provided in the application,please provide the following additionalinformation: | ||
$175,248.92 | (a) Projected operatingcosts of the PUR-1 for each of the fiscal years (FY) 2012 through FY2016 (the first five-year period after the projected license renewal). | ||
$180,506.39 | (b) Purdue's source(s) of funding to cover the operating costs for the above fiscal years. | ||
$185,921.58 O&M $ 15,000.00 | PUR-1 Response (a) PUR-1 has limited operating costs, which consist of only salaries of the three staff members and a modest Operations and Maintenance budget. Based on the information from FY 08-09, The total salaries for the three staff members was $155,839, with an additional $75,363 in overhead (benefits). The average O&M expenditures for the preceding three years (06-07 through 08-09) for the reactor was $10,959. | ||
$ 15,000.00 | Using this as a basis, with the change of assuming an O&M budget of $15,000, and also assuming an annual COLA increase of 3% in salaries and overhead (Purdue employees have now gone two years without salary increases due to State and University budget constraints), the projected operating costs for the reactor are shown in Table 1 for FY 2012 through 2016. | ||
$ 15,000.00 | 3 June 2010 Page 11 of 7 Page 3 June 2010 | ||
$ 15,000.00 | |||
$ 15,000.00 Total $ 180,188.92 | PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019) | ||
$ 185,144.58 | Table 1: Projected budget requirements for PUR-1 for the next five years. | ||
$ 190,248.92 | FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Salary/Overhead $165,188.92 $170,144.58 $175,248.92 $180,506.39 $185,921.58 O&M $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 Total $ 180,188.92 $ 185,144.58 $ 190,248.92 $195,506.39 $ 200,921.58 (b) The operation budget of PUR-1 (salaries and O&M) is entirely funded by the School of Nuclear Engineering recurring budget, which is provided by the university annually. The budget funds provided for the last three years were $1,662,572, $2,111,429 and $2,018,929 for FY 07-08 through FY 09-10, respectively. Recurring budget allocations include salaries for department employees that are not paid from research grants, and are considered fixed costs. All three of the reactor staff are paid on these funds. So, the recurring budget allocations will include any salary increases for staff members. | ||
$195,506.39 | The $15,000 Operations and Maintenance estimate is conservative, and the funds either come from the recurring budget allocation Supplies and Expenses allocation, or from industrial grants. | ||
$ 200,921.58 (b) The operation budget of PUR-1 (salaries and O&M) is entirely funded by the School of Nuclear Engineering recurring budget, which is provided by the university annually. | : 4. In order for the NRC staff to complete its review of the PUR-1 decommissioning cost estimate as required by 10 CFR 50.75(d), please provide the following additionalinformation: | ||
The budget funds provided for the last three years were $1,662,572, $2,111,429 and $2,018,929 for FY 07-08 through FY 09-10, respectively. | (a) A current decommissioning cost estimate in 2010 dollars for the PUR-1 to meet the NRC's radiologicalrelease criteriafor decommissioning the facility for unrestricted use, pursuantto 10 CFR 50.75(d)(2). Accordingly, describe the basis on how the decommissioning cost estimate was developed. | ||
Recurring budget allocations include salaries for department employees that are not paid from research grants, and are considered fixed costs. All three of the reactor staff are paid on these funds. So, the recurring budget allocations will include any salary increases for staff members.The $15,000 Operations and Maintenance estimate is conservative, and the funds either come from the recurring budget allocation Supplies and Expenses allocation, or from industrial grants.4. In order for the NRC staff to complete its review of the PUR-1 decommissioning cost estimate as required by 10 CFR 50.75(d), please provide the following | (b) A summary of total decommissioning costs broken down into the categories of labor, waste disposal, other items (such as energy, equipment, and supplies) in current dollars, and a contingency factor (normally 25 percent). | ||
Accordingly, describe the basis on how the decommissioning cost estimate was developed.(b) A summary of total decommissioning costs broken down into the categories of labor, waste disposal, other items (such as energy, equipment, and supplies) in current dollars, and a contingency factor (normally 25 percent).(c) A statement of the decommissioning method to be used (i.e., DECON, or other method.)(d) A description of the means of adjusting the cost estimate and associated funding level | (c) A statement of the decommissioning method to be used (i.e., DECON, or other method.) | ||
Since the application does not provide this information, please update the application to include a full description of the method to be used as the means of adjusting the cost estimate and | (d) A description of the means of adjusting the cost estimate and associated funding level periodicallyover the life of the facility, pursuant to 10 CFR 50.75(d)(2)(iii). Since the application does not provide this information, please update the application to include a full description of the method to be used as the means of adjusting the cost estimate and associatedfunding level periodicallyover the life of the facility. | ||
Since the decommissioning of the PUR-1 reactor will most likely be anticipated, the planning and preparation portion of the Page 2 of 7 3 June 2010 PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019) activities will be performed by Purdue University staff who have detailed knowledge of the activities in use at the facility. | (e) A numericalexample showing how the 2010 decommissioning cost estimate will be updated periodicallyin the future. | ||
The availability of these staff members are based on the fact that Purdue University has operated on an uninterrupted basis since 1869 and will continue to operate for the foreseeable future, and the reactor has operated since 1962 and will continue to operate for the foreseeable future The costs for the disposal of all non-fuel related reactor materials, and waste generated as part of the decommissioning activities are included in the estimate for waste disposal.The fuel, which is on loan from the U.S. Department of Energy, is assumed to be returned and not disposed of in this estimate. | (0 Indicate which method(s) described in paragraph(e) of 10 CFR 50.75 will be used to provide funds for decommissioning the PUR-1 (e.g., statement of intent (S0l), prepayment, etc). Note: If Purdue, as a State of Indianagovernment licensee, intends to use a S01, refer to question 5 below. | ||
Costs for insurance are not included since Purdue University is self-insured and maintains additional catastrophic and liability insurance for major events. We will assume that this coverage will remain in force and cover decommissioning activities. | PUR-1 Response (a) The cost estimate for decommissioning the PUR-1 reactor is $623,000 in 2010 dollars. This estimate is based on the approved cost estimate for decommissioning under Purdue University's Radioactive Materials License, adjusted for changes in the scope of work and time and resource requirements of the project. Where they were available, recent values were utilized, e.g. the case for the transportation and disposal of the HEU fuel in the 2007 conversion of PUR-1 from HEU to LEU. | ||
In addition, as a state governmental entity Purdue is exempt from all state and federal taxes.Since Purdue University has extensive instrumentation and monitoring equipment (gamma spectrometers, liquid scintillation counters, GM meters, etc.) it will be assumed that there will be no significant costs other than time to analyze samples and verify contamination levels during the decommissioning process. The Radiation Safety Officer would remain to supervise and coordinate activities and provide the decommissioning documentation to the NRC and as an employee of Purdue University there will be no contractor profit computed on this workers' cost.The labor costs are broken down in Table 2 and Table 3. And materials and services are detailed in Table 4.Table 2: Salary Information for Decommissioning Labor Costs Position Basic Salary ($/yr) Annual Worker Cost (1)Facility Director $65,000 $97,500 Radiation Safety Officer $110,000 $165,000 Reactor Supervisor | Individuals and the associated salary levels are listed for each phase of the decommissioning process who may be necessary to provide services in order to decommission Purdue University facilities. Since the decommissioning of the PUR-1 reactor will most likely be anticipated, the planning and preparation portion of the Page 2 of 7 3 June 2010 | ||
$60,000 $90,000 SRO/Reactor Technician | |||
$50,000 $75,000 Health Physicist | PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019) activities will be performed by Purdue University staff who have detailed knowledge of the activities in use at the facility. The availability of these staff members are based on the fact that Purdue University has operated on an uninterrupted basis since 1869 and will continue to operate for the foreseeable future, and the reactor has operated since 1962 and will continue to operate for the foreseeable future The costs for the disposal of all non-fuel related reactor materials, and waste generated as part of the decommissioning activities are included in the estimate for waste disposal. | ||
$60,000 $90,000 Radiation Technician | The fuel, which is on loan from the U.S. Department of Energy, is assumed to be returned and not disposed of in this estimate. Costs for insurance are not included since Purdue University is self-insured and maintains additional catastrophic and liability insurance for major events. We will assume that this coverage will remain in force and cover decommissioning activities. In addition, as a state governmental entity Purdue is exempt from all state and federal taxes. | ||
$36,000 $54,000 Foreman $67,500 $101,250 Craft Labor $52,000 $78,000 General Labor $28,000 $42,000 ( Includes 50% overhead, in 2010 dollars Table 3: Decommissioning Labor Cost Breakdown Effort (person-year) | Since Purdue University has extensive instrumentation and monitoring equipment (gamma spectrometers, liquid scintillation counters, GM meters, etc.) it will be assumed that there will be no significant costs other than time to analyze samples and verify contamination levels during the decommissioning process. The Radiation Safety Officer would remain to supervise and coordinate activities and provide the decommissioning documentation to the NRC and as an employee of Purdue University there will be no contractor profit computed on this workers' cost. | ||
Total Labor Cost | The labor costs are broken down in Table 2 and Table 3. And materials and services are detailed in Table 4. | ||
Effort (person-year) | Table 2: Salary Information for Decommissioning Labor Costs Position Basic Salary ($/yr) Annual Worker Cost (1) | ||
Total Labor Cost Development of Work Plans, Equipment Procurement Facility Director 7.69% $7,500 Radiation Safety Officer 1.92% $3,173 Reactor Supervisor 3.85% $3,462 SRO/Reactor Technician 3.85% $2,885 Health Physicist 3.85% $3,462 Radiation Technician 0.00% $ 0 Foreman 1.92% $1,947 Craft Labor 0.00% $ 0 General Labor 0.00% $ 0 Subtotal $22,428 Development and | Facility Director $65,000 $97,500 Radiation Safety Officer $110,000 $165,000 Reactor Supervisor $60,000 $90,000 SRO/Reactor Technician $50,000 $75,000 Health Physicist $60,000 $90,000 Radiation Technician $36,000 $54,000 Foreman $67,500 $101,250 Craft Labor $52,000 $78,000 General Labor $28,000 $42,000 | ||
Subtotal | ( Includes 50% overhead, in 2010 dollars Table 3: Decommissioning Labor Cost Breakdown Effort (person-year) Total Labor Cost Preparationof Documentationfor Regulatory Agencies Facility Director 7.69% $7,500 Radiation Safety Officer 7.69% $12,692 Reactor Supervisor 3.85% $3,462 SRO/Reactor Technician 3.85% $2,885 Health Physicist 0.00% $0 Radiation Technician 0.00% $0 Foreman 0.00% $0 Craft Labor 0.00% $0 General Labor 0.00% $0 Subtotal $26,538 Page 33of7 3 June 2010 Page of 7 3 June 2010 | ||
$30,000$90,000 Materials/Equipment Decontamination/Dismantling of Facility Components Disposable Gloves, Anti-C clothes, boots $5,000 Bags, Containers, Wiping cloths, Brushes $3,500 Absorbent, Decontamination/cleaning solutions | |||
$2,000 Glove bags, filters, negative air units, respirators | PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019) | ||
$2,000 Encapsulant, tools, personal protective equipment | Effort (person-year) Total Labor Cost Development of Work Plans, Equipment Procurement Facility Director 7.69% $7,500 Radiation Safety Officer 1.92% $3,173 Reactor Supervisor 3.85% $3,462 SRO/Reactor Technician 3.85% $2,885 Health Physicist 3.85% $3,462 Radiation Technician 0.00% $0 Foreman 1.92% $1,947 Craft Labor 0.00% $0 General Labor 0.00% $0 Subtotal $22,428 Development and Presentationof Training Facility Director 0.00% $0 Radiation Safety Officer 0.00% $0 Reactor Supervisor 0.00% $0 SRO/Reactor Technician 0.00% $0 Health Physicist 3.85% $3,462 Radiation Technician 0.00% $0 Foreman 1.92% $1,947 Craft Labor 1.92% $1,500 General Labor 1.92% $808 Subtotal $7,716 Initial Characterizationof RadiologicalCondition of the Facility Facility Director 0.00% $0 Radiation Safety Officer 1.92% $3,173 Reactor Supervisor 0.00% $0 SRO/Reactor Technician 0.00% $0 Health Physicist 3.85% $3,462 Radiation Technician 3.85% $2,077 Foreman 0.00% $0 Craft Labor 0.00% $0 General Labor 0.00% $0 Subtotal $5,538 Final Characterizationof RadiologicalCondition of the Facility Facility Director 0.00% $0 Radiation Safety Officer 1.92% $3,173 Reactor Supervisor 0.00% $0 SRO/Reactor Technician 0.00% $0 Health Physicist 3.85% $3,462 Radiation Technician 3.85% $2,077 Foreman 0.00% $0 Craft Labor 0.00% $0 General Labor 0.00% $0 Subtotal $5,538 Demolition and Removal of Equipment, Closure of Facility Facility Director 1.92% $1,875 Radiation Safety Officer 1.92% $3,173 Reactor Supervisor 3.85% $3,462 SRO/Reactor Technician 1.92% $1,442 Health Physicist 1.92% $1,731 Radiation Technician 7.69% $4,154 Foreman 1.92% $1,947 Craft Labor 7.69% $6,000 General Labor 7.69% $3,231 Page 4 of 7 3 June 2010 | ||
$2,000 Rental of miscellaneous equipment | |||
$15,000 Backfill and Concrete for cap $10,000$39,500 Low Level Waste Non-fuel related reactor hardware Stainless Steel Liner (only activated parts)Waste generated during decontamination/demolition | PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019) | ||
$39,500 Transportation/Disposal of Fuel $90,000 Labor $104,019 LL-Waste Disposal $264,863 Contingency (25%) $124,595 Total $622,977 Page 5 of 7 3 June 2010 PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019)(c) The method for the decommissioning of PUR-1 will be by decommissioning without significant delay. No conceivable conditions are anticipated where delays would be required.(d) The average inflation rate for the calendar years 2004-2009 according to the U.S. Bureau of Labor Statistics was 2.58% (Excluding 2009, which was a delflationary year, the value is 3.18%). If an inflation rate of 5% is assumed, and it is assumed that the cost of labor, goods and services increases at that rate uniformly, then the projected decommissioning costs for PUR-1 will have increased to approximately | Effort (person-year) Total Labor Cost Subtotal $21,966 Defueling/Transportationof Spent Fuel Facility Director 1.92% $1,875 Radiation Safety Officer 1.92% $3,173 Reactor Supervisor 3.85% $3,462 SRO/Reactor Technician 3.85% $2,885 Health Physicist 3.85% $3,462 Radiation Technician 1.92% $1,038 Foreman 1.92% $1,947 Craft Labor 1.92% $1,500 General Labor 0.00% $0 Subtotal $14,293 Grand Total $104,019 Table 4: Material and Services Breakdown for Decommissioning Costs Transportation/Disposalof Fuel Contractor Services $60,000 Transportation $30,000 | ||
$835,000 in 2016. Since Purdue University is filing a Statement of Intent (i.e. not funds are being set aside now), and funding resources will be provided when needed by the university or the State of Indiana, and the projected cost calculated on a conservative inflation rate is still very small compared to the financial resources of the university and the State, no detailed adjustment of this funding level should be required other than reasonable assurance that the inflation rate is staying near or below the 5% used in this example.(e) Assuming a 5% inflation rate, and a cost in 2010 dollars of $623,000, the projected costs of the decommissioning in 2016 is:$623,,000xl.05 6 = $834,880 (f) Purdue University is providing a Statement of Intent (SO) from the Treasurer of the University to guarantee funds for the decommissioning of PUR-1 when they are required (see attachment). | $90,000 Materials/Equipment Decontamination/Dismantling of Facility Components Disposable Gloves, Anti-C clothes, boots $5,000 Bags, Containers, Wiping cloths, Brushes $3,500 Absorbent, Decontamination/cleaning solutions $2,000 Glove bags, filters, negative air units, respirators $2,000 Encapsulant, tools, personal protective equipment $2,000 Rental of miscellaneous equipment $15,000 Backfill and Concrete for cap $10,000 | ||
Purdue University is an Agency of the State of Indiana. See the response to Questions I and 5 for details.5. Where the | $39,500 3 | ||
Further, the | Low Level Waste Volume (M 3) Volume (ft ) | ||
This document may be a governing body resolution, management directive, or other form that provides an equivalent level of assurance. | Non-fuel related reactor hardware 10 353.15 Stainless Steel Liner (only activated parts) 10 353.15 Waste generated during decontamination/demolition 10 353.15 Total cubic feet3 1059.45 Cost assuming $250/ft $264,862.50 (b) The data in Table 5are the breakdown summary for decommissioning costs for PUR-1. | ||
As the application does not include all of the above information, please provide the following information: (a) An updated SOl which includes the current (2010 dollars) cost estimate for decommissioning, a statement that funds for decommissioning will be obtained when necessary, typed name and title of the signator, and | Table 5: Summary of Decommissioning Expenses Materials/Equipment/Supplies $39,500 Transportation/Disposal of Fuel $90,000 Labor $104,019 LL-Waste Disposal $264,863 Contingency (25%) $124,595 Total $622,977 Page 5 of 7 3 June 2010 | ||
For example, the documentation may be a copy of or complete citation to a state statute that expressly provides that, at a minimum, the decommissioning funding obligations of the | |||
For example, provide a copy of Purdue' | PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019) | ||
The existence and authority of the Board of Trustees is provided for by the State of Indiana via Indiana Code IC 21-23-3. The Treasurer of Purdue University is also a member of the Board of Trustees (see the attached bylaws) and has the authority to bind the university to the funding of the decommissioning of PUR-1 when it is required. | (c) The method for the decommissioning of PUR-1 will be by decommissioning without significant delay. No conceivable conditions are anticipated where delays would be required. | ||
This authority is also established by Executive Memorandum C-10 (attached) entitled "Delegation of Administrative Authority and Responsibility to Officers Reporting to the President of the University" | (d) The average inflation rate for the calendar years 2004-2009 according to the U.S. Bureau of Labor Statistics was 2.58% (Excluding 2009, which was a delflationary year, the value is 3.18%). If an inflation rate of 5% is assumed, and it is assumed that the cost of labor, goods and services increases at that rate uniformly, then the projected decommissioning costs for PUR-1 will have increased to approximately $835,000 in 2016. Since Purdue University is filing a Statement of Intent (i.e. not funds are being set aside now), and funding resources will be provided when needed by the university or the State of Indiana, and the projected cost calculated on a conservative inflation rate is still very small compared to the financial resources of the university and the State, no detailed adjustment of this funding level should be required other than reasonable assurance that the inflation rate is staying near or below the 5% used in this example. | ||
He is assisted by a number of administrative officers and by this memorandum, the President makes assignment of specific administrative responsibilities to members of his staff.1. Authority Retained by the President. | (e) Assuming a 5% inflation rate, and a cost in 2010 dollars of $623,000, the projected costs of the decommissioning in 2016 is: | ||
$623,,000xl.05 6 = $834,880 (f) Purdue University is providing a Statement of Intent (SO) from the Treasurer of the University to guarantee funds for the decommissioning of PUR-1 when they are required (see attachment). Purdue University is an Agency of the State of Indiana. See the response to Questions I and 5 for details. | |||
: 5. Where the applicantintends to use a SOl, the NRC staff must find that the applicant"is a Federal, State, or local government licensee." To make this finding, the applicantmust state that it is a State government organization and that the decommissioning funding obligationsof the applicantare backed by the State government, and also provide corroboratingdocumentation. Further,the applicantmust provide documentation verifying that the signatorof the SOl is authorized to execute said document that binds the University. This document may be a governing body resolution, management directive, or other form that provides an equivalent level of assurance.As the application does not include all of the above information, please provide the following information: | |||
(a) An updated SOl which includes the current (2010 dollars) cost estimate for decommissioning, a statement that funds for decommissioning will be obtained when necessary, typed name and title of the signator,and originalsignature of the signator,and the signator'soath or affirmation attesting to the information. | |||
(b) Documentation that corroboratesthat Purdue is a State Agency and a State of Indiana government licensee under 10 CFR 50. 75(e)(2)(iv). | |||
(c) A statement as to whether the decommissioning funding obligations for the PUR- I are backed by the government of the State of Indiana. The applicationmust also present documentation that corroboratesthis statement. For example, the documentation may be a copy of or complete citation to a state statute that expressly provides that, at a minimum, the decommissioning funding obligations of the applicantare backed or supported by the full faith and credit of the State of Indiana, or an opinion of the applicant'sGeneral Counsel with citations to statutes, regulations,and/or case law that, at a minimum, the obligations of the applicantare backed or supported by the full faith and credit of the State of Indiana. | |||
Page 6 of 7 3 June 2010 | |||
PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019) | |||
(d) Documentation verifying that the signator of the S0l is authorized to execute such a document that binds the applicantfinancially. For example, provide a copy of Purdue'sgoverning board or equivalent resolution or a copy of an official Purdue University delegation of authorityshowing that the signatorof the S0l has been authorized by Purdue to bind the university financially to at least the funding for the decommissioning of the PUR-1. | |||
PUR-1 Response (a) A Statement of Intent (SOl) is included with this document. | |||
(b) As stated in the answer to Question 1(a), Purdue University is an Agency of the State of Indiana, established by the Indiana Code Title 21, specifically IC 21-23-2. | |||
(c) Indiana Code IC 21-7-13-32 establishes the support of the general assembly appropriations to the operations of Purdue University. | |||
(d) A copy of the bylaws of the Purdue University Board of Trustees is included as an attachment to this document. The existence and authority of the Board of Trustees is provided for by the State of Indiana via Indiana Code IC 21-23-3. The Treasurer of Purdue University is also a member of the Board of Trustees (see the attached bylaws) and has the authority to bind the university to the funding of the decommissioning of PUR-1 when it is required. This authority is also established by Executive Memorandum C-10 (attached) entitled "Delegation of Administrative Authority and Responsibility to Officers Reporting to the President of the University" 3 June 2010 Page 77of7 Page of 7 3 June 2010 | |||
Purdue University Executive Memorandum C-10 PURDUE UNIVERSITY OFFICE OF THE PRESIDENT EXECUTIVE MEMORANDUM No. C-10 (Supersedes Executive Memorandum No. B-64) | |||
July 31, 1987 To: Deans, Chancellors, Directors, and Heads of Schools, Divisions, Departments and Offices Re: Delegation of Administrative Authority and Responsibility to Officers Reporting to the President of the University The Trustees of Purdue University, which by law are granted all powers and responsibility for the operation and management of the University, have in turn made specific delegations of authority to the President, the Treasurer, and the Faculty. (See the Bylaws of the Trustees and The University Code.) | |||
The President of the University shall be the chief executive officer of the University and, subject to the control of the Board, he shall manage, direct and be responsible for the conduct of all the affairs of the University. He is assisted by a number of administrative officers and by this memorandum, the President makes assignment of specific administrative responsibilities to members of his staff. | |||
: 1. Authority Retained by the President. | |||
A. The following authority is retained by the President of the University: | A. The following authority is retained by the President of the University: | ||
: 1. All matters involving the Trustees, except those assigned by statute or Trustees' regulations to the Treasurer. | : 1. All matters involving the Trustees, except those assigned by statute or Trustees' regulations to the Treasurer. | ||
: 2. All matters involving, and all communications with Federal and State Government, the U. S. Congress and the Indiana General Assembly, except where otherwise specifically provided by law.3. All matters pertaining to, and all communications with state agencies such as the Indiana Commission for Higher Education. | : 2. All matters involving, and all communications with Federal and State Government, the U. S. Congress and the Indiana General Assembly, except where otherwise specifically provided by law. | ||
: 4. Review and approval of all University budgets for transmittal to the Trustees.5. Recommendations to the Board of Trustees of all appointments. | : 3. All matters pertaining to, and all communications with state agencies such as the Indiana Commission for Higher Education. | ||
: 6. Selection of Vice Presidents, Chancellors and Deans and approval of all academic and administrative titles.7. Relationships with other colleges and universities, including statewide and/or inter-institutional telecommunications and radio.8. The University's Equal Employment Opportunity and Affirmative Action Programs.Page 1 of 4 3 June 2010 Purdue University Executive Memorandum C-10 B. The Vice Presidents and Chancellors shall act for and assist the President in such of the above enumerated authorities as the President shall assign and carry out such other duties as the President may direct.II. The following specific assignments of administrative authority and responsibility are hereby delegated to members of the staff of the President of the University, to assist and act for the President. | : 4. Review and approval of all University budgets for transmittal to the Trustees. | ||
A. Authority and Responsibility of the Executive Vice President for Academic Affairs.1. Assist the President in all academic matters affecting the Purdue University system including coordination and liaison for curricular and faculty affairs at the regional campuses and IUPUI.2. Serve as chief academic officer for graduate education and sponsored research for the Purdue University system.3. Coordinate continuing education for the Purdue University system.4. Serve as chief academic officer for the West Lafayette campus with responsibility for: a. Instruction | : 5. Recommendations to the Board of Trustees of all appointments. | ||
: b. Research c. Extension d. Continuing Education e. Student Services (exclusive of nonacademic student counseling in the residence halls and the Purdue Memorial Union)f. Academic Services including the libraries and academic computing facilities | : 6. Selection of Vice Presidents, Chancellors and Deans and approval of all academic and administrative titles. | ||
: g. Faculty affairs h. Coordinate academic planning for new and remodeled university facilities, and approve all assignments of space which affect the academic functions of the university B. Authority and Responsibility of the Executive Vice President and Treasurer. | : 7. Relationships with other colleges and universities, including statewide and/or inter-institutional telecommunications and radio. | ||
: 8. The University's Equal Employment Opportunity and Affirmative Action Programs. | |||
Page 1 of 4 3 June 2010 | |||
Purdue University Executive Memorandum C-10 B. The Vice Presidents and Chancellors shall act for and assist the President in such of the above enumerated authorities as the President shall assign and carry out such other duties as the President may direct. | |||
II. The following specific assignments of administrative authority and responsibility are hereby delegated to members of the staff of the President of the University, to assist and act for the President. | |||
A. Authority and Responsibility of the Executive Vice President for Academic Affairs. | |||
: 1. Assist the President in all academic matters affecting the Purdue University system including coordination and liaison for curricular and faculty affairs at the regional campuses and IUPUI. | |||
: 2. Serve as chief academic officer for graduate education and sponsored research for the Purdue University system. | |||
: 3. Coordinate continuing education for the Purdue University system. | |||
: 4. Serve as chief academic officer for the West Lafayette campus with responsibility for: | |||
: a. Instruction | |||
: b. Research | |||
: c. Extension | |||
: d. Continuing Education | |||
: e. Student Services (exclusive of nonacademic student counseling in the residence halls and the Purdue Memorial Union) | |||
: f. Academic Services including the libraries and academic computing facilities | |||
: g. Faculty affairs | |||
: h. Coordinate academic planning for new and remodeled university facilities, and approve all assignments of space which affect the academic functions of the university B. Authority and Responsibility of the Executive Vice President and Treasurer. | |||
: 1. Serve as chief financial and business officer with the authority to perform the duties usually attached to that office and as may be prescribed by federal or state statute, the policies of The Trustees and the President of the University. | : 1. Serve as chief financial and business officer with the authority to perform the duties usually attached to that office and as may be prescribed by federal or state statute, the policies of The Trustees and the President of the University. | ||
: 2. Receive, take charge of and manage all securities, properties, and funds, including trust funds, belonging to the University.. | : 2. Receive, take charge of and manage all securities, properties, and funds, including trust funds, belonging to the University.. | ||
: 3. Supervise and have responsibility for: a. All business and financial affairs, including receipt of all moneys, maintenance of books of accounts, accounting procedures, and preparation and control of all budgets.b. All business services including contract administration, purchasing, administrative data processing, business administrators, airport, and service enterprises. | : 3. Supervise and have responsibility for: | ||
: c. Establishment of policies and procedures for recruiting, testing, wage administration, employee relations, and training of clerical and service personnel for the University, and the approval of financial transactions and payroll forms related thereto.d. Physical Plant e. University Residences (including nonacademic student counseling programs within these residences). | : a. All business and financial affairs, including receipt of all moneys, maintenance of books of accounts, accounting procedures, and preparation and control of all budgets. | ||
: f. Purdue Memorial Union (including nonacademic student counseling programs within this area), Edward C. Elliott Hall of Page 2 of 4 3 June 2010 Purdue University Executive Memorandum C-1 0 Music, Slayter Center of Performing Arts, and the Black Cultural Center.g. Internal Audit h. Planning and financing of University buildings and facilities | : b. All business services including contract administration, purchasing, administrative data processing, business administrators, airport, and service enterprises. | ||
: i. Legal and legislative affairs j. Financial relationships with affiliated corporations. | : c. Establishment of policies and procedures for recruiting, testing, wage administration, employee relations, and training of clerical and service personnel for the University, and the approval of financial transactions and payroll forms related thereto. | ||
C. Authority and Responsibility of the Vice President for Development. | : d. Physical Plant | ||
: e. University Residences (including nonacademic student counseling programs within these residences). | |||
: f. Purdue Memorial Union (including nonacademic student counseling programs within this area), Edward C. Elliott Hall of Page 2 of 4 3 June 2010 | |||
Purdue University Executive Memorandum C-1 0 Music, Slayter Center of Performing Arts, and the Black Cultural Center. | |||
: g. Internal Audit | |||
: h. Planning and financing of University buildings and facilities | |||
: i. Legal and legislative affairs | |||
: j. Financial relationships with affiliated corporations. | |||
C. Authority and Responsibility of the Vice President for Development. | |||
: 1. Direct and coordinate all development and fund-raising activities for Purdue University, other than those which pertain to sponsored programs or governmental appropriations. | : 1. Direct and coordinate all development and fund-raising activities for Purdue University, other than those which pertain to sponsored programs or governmental appropriations. | ||
: 2. Coordinate alumni affairs and public relations for the University. | : 2. Coordinate alumni affairs and public relations for the University. | ||
: 3. Supervise and have responsibility for: a. The University Development office.b. Alumni and Development Information Services.D. Authority and Responsibility of the Vice President for State Relations. | : 3. Supervise and have responsibility for: | ||
: 1. Coordinate interactions with state agencies such as the Indiana Commission for Higher Education and the Indiana Higher Education Telecommunication System.2. Provide liaison with the Indiana General Assembly and the Governor's office.3. Supervise the University's Equal Employment Opportunity and Affirmative Action programs.E. Authority and Responsibility of the Director of University Relations. | : a. The University Development office. | ||
: 1. Supervise the University News Service.2. Coordinate the public relations efforts of the University. | : b. Alumni and Development Information Services. | ||
: 3. Supervise the Office of Publications, including the Purdue University Press.4. Supervise the Office of Community Relations. | D. Authority and Responsibility of the Vice President for State Relations. | ||
: 1. Coordinate interactions with state agencies such as the Indiana Commission for Higher Education and the Indiana Higher Education Telecommunication System. | |||
: 2. Provide liaison with the Indiana General Assembly and the Governor's office. | |||
: 3. Supervise the University's Equal Employment Opportunity and Affirmative Action programs. | |||
E. Authority and Responsibility of the Director of University Relations. | |||
: 1. Supervise the University News Service. | |||
: 2. Coordinate the public relations efforts of the University. | |||
: 3. Supervise the Office of Publications, including the Purdue University Press. | |||
: 4. Supervise the Office of Community Relations. | |||
: 5. Act as press secretary for the President and official spokesman for the University. | : 5. Act as press secretary for the President and official spokesman for the University. | ||
F. Authority and Responsibility of the Fort Wayne, North Central and Calumet Campus Chancellors. | F. Authority and Responsibility of the Fort Wayne, North Central and Calumet Campus Chancellors. | ||
The Chancellors of the Fort Wayne, North Central, and Calumet campuses, acting for the President of the University, shall be the chief executive officers of these regional campuses.Subject to the authority and responsibility vested in the Treasurer by law and by The Trustees of Purdue University, the financial and business affairs of each regional campus shall be managed by the Regional Campus Chief Business Officer, under the general supervision of the Chancellor and in accordance with the policies and procedures established by the Treasurer. | The Chancellors of the Fort Wayne, North Central, and Calumet campuses, acting for the President of the University, shall be the chief executive officers of these regional campuses. | ||
The Chief Business Officer shall be a joint appointment with, and report directly to, the Chancellor and the Treasurer. | Subject to the authority and responsibility vested in the Treasurer by law and by The Trustees of Purdue University, the financial and business affairs of each regional campus shall be managed by the Regional Campus Chief Business Officer, under the general supervision of the Chancellor and in accordance with the policies and procedures established by the Treasurer. The Chief Business Officer shall be a joint appointment with, and report directly to, the Chancellor and the Treasurer. He shall be a member of the Chancellor's staff with respect to the management of campus operations and a member of the Treasurer's staff with respect to the areas of responsibility of the Treasurer which are applicable to the regional campus. The Treasurer may make specific delegations of authority and responsibility to the Chief Business Officer of the regional campus from time to time. | ||
He shall be a member of the Chancellor's staff with respect to the management of campus operations and a member of the Treasurer's staff with respect to the areas of responsibility of the Treasurer which are applicable to the regional campus. The Treasurer may make specific delegations of authority and responsibility to the Chief Business Officer of the regional campus from time to time. | of 44 3 June 2010 Page 33 of Page 3 June 2010 | ||
The Director of Intercollegiate Athletics shall be in charge of intercollegiate athletics for the West Lafayette campus.I1l. The following general assignments of administrative authority and responsibility are delegated to each of the officers who report directly to the President for his specific area of administrative jurisdiction. | |||
All approvals relating to regional campus personnel in performance of Treasurer's functions, and to budgets relating to Treasurer's functions, shall be subject to coordination and concurrence by the Treasurer. | Purdue University Executive Memorandum C-10 G. Authority and Responsibility of the Director of Intercollegiate Athletics. | ||
A. Plan, organize, develop, select personnel, and operate programs and activities. | The Director of Intercollegiate Athletics shall be in charge of intercollegiate athletics for the West Lafayette campus. | ||
B. Prepare and administer budgets in accordance with instructions and controls established by statute and by the President of the University. | I1l. The following general assignments of administrative authority and responsibility are delegated to each of the officers who report directly to the President for his specific area of administrative jurisdiction. All approvals relating to regional campus personnel in performance of Treasurer's functions, and to budgets relating to Treasurer's functions, shall be subject to coordination and concurrence by the Treasurer. | ||
I C. Subject to final approval of the Board of Trustees and the President of the University, select, appoint, and promote administrative, instructional, research, and extension personnel (exclusive of graduate student staff). Approve travel reimbursement forms and payroll forms related thereto.D. Act on requests for leaves of absence from campus duty and permission to engage in outside activities and approve forms related thereto.E. Act on requests for authority to travel on University business and approve forms related thereto.F. Review and recommend, jointly with the Executive Vice President and Treasurer, for consideration and action by the President of the University and the Board of Trustees, all proposals for new programs or major revisions in existing programs which require: 1. New budgetary allotments and commitments. | A. Plan, organize, develop, select personnel, and operate programs and activities. | ||
B. Prepare and administer budgets in accordance with instructions and controls established by statute and by the President of the University. I C. Subject to final approval of the Board of Trustees and the President of the University, select, appoint, and promote administrative, instructional, research, and extension personnel (exclusive of graduate student staff). Approve travel reimbursement forms and payroll forms related thereto. | |||
D. Act on requests for leaves of absence from campus duty and permission to engage in outside activities and approve forms related thereto. | |||
E. Act on requests for authority to travel on University business and approve forms related thereto. | |||
F. Review and recommend, jointly with the Executive Vice President and Treasurer, for consideration and action by the President of the University and the Board of Trustees, all proposals for new programs or major revisions in existing programs which require: | |||
: 1. New budgetary allotments and commitments. | |||
: 2. Additional personnel. | : 2. Additional personnel. | ||
: 3. New facilities and/or equipment. | : 3. New facilities and/or equipment. | ||
G. In all instances, administration and approvals shall be in accordance with existing laws, policies, and regulations of the University as set forth in the Indiana statutes, The University Code, the Business Procedure Manual, and the Bylaws and actions of The Trustees of Purdue University. | |||
H. Any changes, temporary or permanent, in delegation of document approval responsibility to members of the staff of the President of the University as set forth in this Executive Memorandum must have | |||
LETTER OF TRANSMITTAL To the Board of Trustees of Purdue University: | LETTER OF TRANSMITTAL To the Board of Trustees of Purdue University: | ||
We are pleased to submit the 87th annual financial report of Purdue University. This report is for the fiscal year that ended June 30, 2009, and sets forth the complete and permanent record of the financial status of the University for the year. | |||
The University Financial Statements have been audited by the Indiana State Board of Accounts, and the Auditors' Report appears on page 5. | |||
'a Respectfully submitted, Respectfully submitted, FRANCE A.CORDOVA A.V.DIAZ President Executive Vice Presidentfor Business and Finance, Treasurer Approved for publication and transmission to the governor of the state. | |||
1 | |||
REPORT OF THE TREASURER This report presents Purdue University's financial position and the results of operations for the fiscal year ending June 30, 2009. We | |||
Current Liabilities: | Current Liabilities: | ||
Accounts Payable $54,727 $46,413 Accrued Salary and Wages 12,189 10,809 Accrued Compensated Absences (Current Portion) 24,658 24,644 Deferred Revenue 40,117 41,983 Deposits Held | Accounts Payable $54,727 $46,413 Accrued Salary and Wages 12,189 10,809 Accrued Compensated Absences (Current Portion) 24,658 24,644 Deferred Revenue 40,117 41,983 Deposits Held inCustody for Others 25,000 22,576 Accrued Expenses 33,080 21,275 Securities Lending Liability 137,937 125,391 Bonds (Net), Leases, and Notes Payable (Current Portion) 260,981 232,176 Total Current Liabilities $588,689 $525,267 16 | ||
$588,689 $525,267 16 STATEMENT OF NET ASSETS (CONTINUED) | |||
As of June 30 2009 2008 (Dollars | STATEMENT OF NET ASSETS (CONTINUED) | ||
As of June 30 2009 2008 (Dollars inThousands) | |||
Noncurrent Liabilities: | Noncurrent Liabilities: | ||
Accrued Compensated Absences (Less Current Portion)Other Post-Employment Benefits Funds Held in Trust for Others Bonds (Net), Leases, and Notes Payable (Less Current Portion)Advances from Federal Government | Accrued Compensated Absences (Less Current Portion) $28,464 $27,653 Other Post-Employment Benefits 12,138 6,134 Funds Held in Trust for Others 5,743 7,556 Bonds (Net), Leases, and Notes Payable (Less Current Portion) 570,090 410,914 Advances from Federal Government 19,918 20,052 Total Noncurrent Liabilities 636,353 472,309 Total Liabilities $1,225,042 $997,576 NET ASSETS: | ||
Invested in Capital Assets, Net of Related Debt $964,652 $913,478 Restricted Nonexpendable Instruction and Research 211,648 197,569 Student Aid 162,723 149,752 Other 23,654 28,043 Total Nonexpendable $398,025 $375,364 Expendable Instruction, Research, and Public Service $155,851 $139,512 Student Aid 64,208 58,990 Auxiliary Enterprises 3,799 4,584 Construction 68,832 96,893 Other (Note 1) 291,416 490,583 Total Expendable $584,106 $790,562 Unrestricted 867,200 882,387 Total Net Assets $2,813,983 $2,961,791 See Accompanying "Notes to the FinancialStatements." | |||
$1,225,042 | Niswonger Aviation Technology Building 17 | ||
$997,576 NET ASSETS: Invested in Capital Assets, Net of Related Debt $964,652 $913,478 Restricted Nonexpendable Instruction and Research 211,648 197,569 Student Aid 162,723 149,752 Other 23,654 28,043 Total Nonexpendable | |||
$398,025 $375,364 Expendable Instruction, Research, and Public Service $155,851 $139,512 Student Aid 64,208 58,990 Auxiliary Enterprises 3,799 4,584 Construction 68,832 96,893 Other (Note 1) 291,416 490,583 Total Expendable | COMPONENT UNIT Statement of Financial Position Purdue Research Foundation Statement Reported as of June 30, 2009 (Dollars in Thousands) | ||
$584,106 $790,562 Unrestricted 867,200 882,387 Total Net Assets $2,813,983 | ASSETS: | ||
$2,961,791 See Accompanying "Notes to the | Cash and Cash Equivalents $19,670 Accounts and Other Receivables 18,474 Pledges Receivable 956 Investments in Securities 587,987 Notes Receivable 493 Investment in Affiliates 10,971 Real Estate 158,410 Less Accumulated Depreciation (25,720) | ||
ASSETS: Cash and Cash Equivalents Accounts and Other Receivables Pledges Receivable Investments in Securities Notes Receivable Investment in Affiliates Real Estate Less Accumulated Depreciation Net Real Estate Other Assets and Equipment Less Accumulated Depreciation Net Other Assets and Equipment Interest in Charitable Remainder Trusts Interest in Charitable Perpetual Trusts$ | Net Real Estate $132,690 Other Assets and Equipment $11,622 Less Accumulated Depreciation (5,389) | ||
$ | Net Other Assets and Equipment $6,233 Interest in Charitable Remainder Trusts $20,496 Interest in Charitable Perpetual Trusts 12,832 Total Assets $810,802 LIABILITIES AND NET ASSETS: | ||
$ | Accounts Payable $15,948 Net Funds Held as Custodian 44,959 Bonds Payable 79,845 Mortgages and Notes Payable 5,746 Gift Annuity Payable 2,684 Other Liabilities 4,490 Total Liabilities $153,672 NET ASSETS: | ||
Operating Revenues | Unrestricted $100,171 Board Designated 3,750 Temporarily Restricted 488,028 Permanently Restricted 113,830 Unrealized Losses (48,649) | ||
$ | Total Net Assets $657,130 Total Liabilities and Net Assets $810.802 See Note 1. | ||
$ | 18 | ||
( | |||
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET ASSETS For the Year Ending June 30 2009 2008 (Dollars in Thousands) | |||
$ | Operating Revenues Tuition and Fees $641,327 $596,019 Less: Scholarship Allowance (67,233) (70,228) | ||
Net Tuition and Fees (Pledged for Repayment of Student Fee Bonds) $574,094 $525,791 Federal Appropriations 14,464 16,901 County Appropriations 9,486 7,862 Grants and Contracts 285,347 278,481 Sales and Services 56,598 60,568 Auxiliary Enterprises (Net of Scholarship Allowance of $9,438 and $8,133 Respectively) 213,044 211,676 Other Operating Revenues 3,465 5,141 Total Operating Revenues $1,156,498 $1,106,420 Operating Expenses Compensation and Benefits $1,119,862 $1,060,743 Supplies and Services 391,221 390,310 Depreciation Expense 112,244 106,652 Scholarships, Fellowships, and Student Awards 57,331 38,354 Total Operating Expenses $1,680,658 $1,596,059 Net Operating Loss (524,160) (489,639) | |||
Nonoperating Revenues (Expenses) | |||
$ | State Appropriations $393,250 $377,004 Grants and Contracts 42,978 37,567 Private Gifts 99,395 90,063 Investment Income (Loss) (169,206) 39,989 Interest Expense (22,412) (22,853) | ||
Other Nonoperating Revenues, Net 4,404 9,720 Total Nonoperating Revenues before Capital and Endowments $348,409 $531,490 Capital and Endowments State Capital Appropriations $18,889 Capital Gifts 12,190 27,882 Private Gifts for Permanent Endowments and Charitable Remainder Trusts 18,138 38,059 Plant Assets Retired and Insurance Recoveries (2,385) 518 Total Capital and Endowments $27,943 $85,348 Total Nonoperating Revenues 376,352 616,838 INCREASE (DECREASE) INNET ASSETS $(147,808) $127,199 Net Assets, Beginning of Year 2,961,791 2,834,592 Net Assets, End of Year $2,813,983 $2,961,791 See Accompanying "Notes to the FinancialStatements." | |||
19 | |||
COMPONENT UNIT STATEMENT OF ACTIVITIES Purdue Research Foundation For the Year Ending June 30, 2009 (Dollars in Thousands) | |||
$ | Revenue and Support Amount Received for Purdue University Research Projects $13,213 Less Payments to Purdue University (13,213) | ||
Administrative Fee on Research Projects Contributions $14,460. | |||
$ | Income on Investments 16,577 Net Unrealized and Realized Losses (163,214) | ||
$ | Change in Gift Annuities 465 Revenue from Pledges 143 Decrease in Interests in Charitable Trusts (14,128) | ||
Rents 8,724 Royalties 3,959 Other 4,236 Funded Endowed Chairs Net Assets Released from Restrictions Total Revenue and Support ($128,778) | |||
( | Expenses and Losses Expenses for the Benefit of Purdue University Contributions to Purdue University $17,899 Patent and Royalty 3,873 Grants 11,014 Services for Purdue University 3,187 Development Office 751 Other 2,598 Total Expenses for the Benefit of Purdue University $39,322 Administrative and Other Expenses Salaries and Benefits $8,715 Property Management 6,031 Professional Fees 3,549 Supplies 519 Interest 4,288 Research Park 616 Other 5,403 Total Administrative and Other Expenses $29,121 Change in Net Assets $(197,221) | ||
Net Assets, Beginning of Period 854,351 Net Assets, End of Period $657,130 See Note 1. | |||
$ | 20 | ||
$ | |||
Cash Flows by | STATEMENT OF CASH FLOWS For the Year Ending June 30 2009 2008 (Dollars in Thousands) | ||
$ | Cash Flows by Operating Activities Tuition and Fees, Net of Scholarship Allowances $567,491 $524,439 Federal Appropriations 14,464 16,901 County Appropriations 9,486 7,862 Grants and Contracts 288,203 274,561 Sales and Services 59,682 59,908 Auxiliary Enterprises, Net of Scholarship Allowances 213,055 207,832 Other Operating Revenues 12,110 6,526 Compensation and Benefits (1,101,248) (1,046,001) | ||
$ | Supplies and Services (382,404) (391,502) | ||
$( | Scholarships, Fellowships, and Student Awards (57,331) (38,354) | ||
Student Loans Issued (7,773) (9,659) | |||
Student Loans Collected 6,404 7,516 Cash Used by Operating Activities $(377,861) $(379,971) | |||
$( | Cash Flows by Noncapital Financing Activities State Appropriations $401,853 $385,599 Grants and Contracts 42,978 37,567 Gifts for Other than Capital Purposes 100,369 117,215 Funds Held in Trust for Others (4,587) (3,274) | ||
$( | Other Nonoperating Revenues, Net 4,736 9,307 Cash Provided by Noncapital Financing Activities $545,349 $546,414 Cash Flows by Investing Activities Purchases of Investments $(7,497,963) $(14,318,019) | ||
$ | Proceeds from Sales and Maturities of Investments 7,395,628 14,176,075 Interest and Dividends on Investments, Net 58,980 67,575 Cash Used by Investing Activities $(43,355) $(74,369) | ||
$( | Cash Flows by Capital and Related Financing Activities Debt Repayment $(122,607) $(29,541) | ||
Capital Debt Proceeds 312,186 70,037 Interest Expense (22,535) (23,173) | |||
Capital Gifts Received 17,087 19,135 State Appropriations for Capital Projects 18,889 Construction or Purchase of Capital Assets (206,616) (194,929) | |||
Cash Used by Capital and Related Financing Activities $(22,485) $(139,582) | |||
Net Increase (Decrease) in Cash and Cash Equivalents $101,648 $(47,508) | |||
Cash and Cash Equivalents, Beginning of Year 409,660 457,168 Cash and Cash Equivalents, End of Year $511,308 $409,660 21 | |||
STATEMENT OF CASH FLOWS (CONTINUED) | |||
Reconciliation of Cash Used for Operating Activities (Indirect Method) | |||
For the Year Ending June 30 2009 2008 (Dollars inThousands) | |||
Reconciliation of Net Operating Loss to Net Cash Used by Operating Activities: | Reconciliation of Net Operating Loss to Net Cash Used by Operating Activities: | ||
Operating Loss $(524,160) | Operating Loss $(524,160) $(489,639) | ||
$(489,639) | Depreciation Expense 112,244 106,652 Gifts in Kind 9,171 2,008 Changes in Assets and Liabilities: | ||
Depreciation Expense 112,244 106,652 Gifts in Kind 9,171 2,008 Changes in Assets and Liabilities: | Accounts Receivable 1,485 (6,711) | ||
Accounts Receivable 1,485 (6,711)Notes Receivable (842) (1,656)Accrued Revenues 176 (791)Other Assets (3,238) 880 Accrued Compensated Absences 6,828 17,961 Accounts Payable 2,751 (3,741)Deferred Revenue 5,097 (5,554)Deposits Held in Custody for Others 1,051 3,951 Accrued Expenses 10,330 (3,668)Accrued Salary and Wages 1,380 458 Advances from Federal Government (134) (121)Cash Used by Operating Activities | Notes Receivable (842) (1,656) | ||
$(377,861) | Accrued Revenues 176 (791) | ||
$(379,971) | Other Assets (3,238) 880 Accrued Compensated Absences 6,828 17,961 Accounts Payable 2,751 (3,741) | ||
See Accompanying "Notes to the | Deferred Revenue 5,097 (5,554) | ||
Deposits Held in Custody for Others 1,051 3,951 Accrued Expenses 10,330 (3,668) | |||
Accrued Salary and Wages 1,380 458 Advances from Federal Government (134) (121) | |||
Cash Used by Operating Activities $(377,861) $(379,971) | |||
See Accompanying "Notes to the FinancialStatements." | |||
Bindley Bioscience Center 22 | |||
NOTES TO THE FINANCIAL STATEMENTS For the Fiscal Year Ending June 30, 2009 NOTE 1 - BASIS OF PRESENTATION AND | |||
==SUMMARY== | ==SUMMARY== | ||
OF SIGNIFICANT ACCOUNTING POLICIES BASIS OF PRESENTATION: | OF SIGNIFICANT ACCOUNTING POLICIES BASIS OF PRESENTATION: | ||
The financial statements of Purdue University have been prepared in accordance with the principles contained in Governmental Accounting Standards Board (GASB) Statement No. 35, "Basic Financial Statements | The financial statements of Purdue University have been prepared in accordance with the principles contained in Governmental Accounting Standards Board (GASB) Statement No. 35, "Basic Financial Statements - and Management's Discussion and Analysis - for Public Colleges and Universities," | ||
-and Management's Discussion and Analysis -for Public Colleges and Universities," within the financial reporting guidelines of GASB Statement No. 34, "Basic Financial Statements | within the financial reporting guidelines of GASB Statement No. 34, "Basic Financial Statements - | ||
and Management's Discussion and Analysis - for State and Local Governments," and with other accounting principles generally accepted in the United States of America, as prescribed by the GASB. | |||
During fiscal year 2009, the University adopted GASB Statement No. 49, "Accounting and Financial Reporting for Pollution Remediation Obligations"; | Amounts in the notes are presented in thousands of dollars unless stated otherwise. | ||
GASB Statement No. 52, "Land and Other Real Estate Held as Investments by Endowments"; | During fiscal year 2009, the University adopted GASB Statement No. 49, "Accounting and Financial Reporting for Pollution Remediation Obligations"; GASB Statement No. 52, "Land and Other Real Estate Held as Investments by Endowments"; GASB Statement No. 55, "The Hierarchy of Generally Accepted Accounting Principles for State and Local Governments"; and. GASB Statement No. 56, "Codification of Accounting and Financial Reporting Guidance Contained in the AICPA Statements on Auditing Standards." | ||
GASB Statement No. 55, "The Hierarchy of Generally Accepted Accounting Principles for State and Local Governments"; | |||
and. GASB Statement No. 56,"Codification of Accounting and Financial Reporting Guidance Contained in the AICPA Statements on Auditing Standards." | |||
==SUMMARY== | ==SUMMARY== | ||
OF SIGNIFICANT ACCOUNTING POLICIES: General Information. | OF SIGNIFICANT ACCOUNTING POLICIES: | ||
Purdue University was established in 1869. It is the land-grant university for the state of Indiana. The responsibility for making rules and regulations to govern the University is vested in a 10-member Board of Trustees. | General Information. Purdue University was established in 1869. It is the land-grant university for the state of Indiana. The responsibility for making rules and regulations to govern the University is vested in a 10-member Board of Trustees. The selection of these trustees is prescribed in Indiana Code IC 21-23-3. Three of the trustees are selected by the Purdue Alumni Association. The other seven trustees are selected by the governor. Two of the trustees must be involved in agricultural pursuits, and one must be a full-time student of Purdue University. All trustees serve for a period of three years, except for the student member, who serves for two years. | ||
The selection of these trustees is prescribed in Indiana Code IC 21-23-3. Three of the trustees are selected by the Purdue Alumni Association. | The Internal Revenue Service has ruled that the units of Purdue University are exempt under Code sections 115(a) and 501(c)(3), and they are not "private foundations" under The Tax Reform Act of 1969. | ||
The other seven trustees are selected by the governor. | Reporting Entity. Tihe University is a special-purpose government that has elected to report as a business-type activity (BTA) using proprietary fund accounting and financial reporting. Business-type activities are those that are financed in whole or in part by fees charged to external parties for goods and services. The University is also a component unit of the state of Indiana and is one of seven pub-lic universities in the state. The University receives funding from the state for operations, repair and maintenance, and debt service. Its nonexempt employees participate in the state's public employees retirement program. (See Note 12.) | ||
Two of the trustees must be involved in agricultural pursuits, and one must be a full-time student of Purdue University. | The financial reporting entity, as defined by GASB Statement No. 14, "The Financial Reporting Entity," | ||
All trustees serve for a period of three years, except for the student member, who serves for two years.The Internal Revenue Service has ruled that the units of Purdue University are exempt under Code sections 115(a) and 501(c)(3), and they are not "private foundations" under The Tax Reform Act of 1969.Reporting Entity. Tihe University is a special-purpose government that has elected to report as a business-type activity (BTA) using proprietary fund accounting and financial reporting. | consists of the primary government and all of its component units. Component units are legally separate organizations for which the primary government is financially accountable and other orga-nizations for which the significance of their relationship with the primary government are such that exclusion would cause the financial statements to be misleading or incomplete. | ||
Business-type activities are those that are financed in whole or in part by fees charged to external parties for goods and services. | 23 | ||
The University is also a component unit of the state of Indiana and is one of seven pub-lic universities in the state. The University receives funding from the state for operations, repair and maintenance, and debt service. Its nonexempt employees participate in the state's public employees retirement program. (See Note 12.)The financial reporting entity, as defined by GASB Statement No. 14, "The Financial Reporting Entity," consists of the primary government and all of its component units. Component units are legally separate organizations for which the primary government is financially accountable and other orga-nizations for which the significance of their relationship with the primary government are such that exclusion would cause the financial statements to be misleading or incomplete. | |||
23 The University adopted GASB Statement No. 39, "Determining Whether Certain Organizations Are Component Units," which 1) provides criteria for determining whether certain university-related or-ganizations should be reported as component units based on the nature and significance of their rela-tionship with a primary government and 2) clarifies reporting requirements for these organizations. | The University adopted GASB Statement No. 39, "Determining Whether Certain Organizations Are Component Units," which 1) provides criteria for determining whether certain university-related or-ganizations should be reported as component units based on the nature and significance of their rela-tionship with a primary government and 2) clarifies reporting requirements for these organizations. | ||
Based on these criteria, the financial statements define the University as the primary government, and one entity -the Purdue Research Foundation | Based on these criteria, the financial statements define the University as the primary government, and one entity - the Purdue Research Foundation - as a discretely presented component unit. Two other entities, The Purdue Foundation and the Ross-Ade Foundation, continue to be, blended within the University's statements and are not separately presented, in accordance with GASB Statement No. 14. | ||
-as a discretely presented component unit. Two other entities, The Purdue Foundation and the Ross-Ade Foundation, continue to be, blended within the University's statements and are not separately presented, in accordance with GASB Statement No. 14.Discrete Component Unit Purdue Research Foundation. | Discrete Component Unit Purdue Research Foundation. The Purdue Research Foundation (PRF) was created in 1930. The pri-mary purpose of PRF is to promote the educational purpose of Purdue University; award scholarships, grants, or other financial assistance to students and faculty; seek, acquire, and hold gifts and endow-ments for the needs of the University; and acquire property or facilities for the future use or benefit of the University. PRF is an exempt organization under Section 501 (c)(3) of the Internal Revenue Code. | ||
The Purdue Research Foundation (PRF) was created in 1930. The pri-mary purpose of PRF is to promote the educational purpose of Purdue University; award scholarships, grants, or other financial assistance to students and faculty; seek, acquire, and hold gifts and endow-ments for the needs of the University; and acquire property or facilities for the future use or benefit of the University. | PRF provided grants, contracts, and gifts to Purdue University totaling approximately $30,187 dur-ing its most recent fiscal year. PRF's fiscal year begins July 1 and ends June 30. PRF's audited financial statements, as presented in Purdue University's financial report, were rounded to the nearest thou-sand dollars. Complete financial statements for the foundation can be obtained by writing to: Purdue Research Foundation, 1281 Win Hentschel Blvd., West Lafayette, IN 47906. | ||
PRF is an exempt organization under Section 501 (c)(3) of the Internal Revenue Code.PRF provided grants, contracts, and gifts to Purdue University totaling approximately | PRF is a private nonprofit organization that reports under Financial Accounting Standards Board (FASB) standards, including FASB Statement No. 117, "Financial Reporting of Not-for-Profit Organizations." As such, certain revenue recognition criteria and presentation features are different from GASB revenue recognition criteria and presentation features. No modifications have been made to the foundations' financial information in the University's financial report for these differences. | ||
$30,187 dur-ing its most recent fiscal year. PRF's fiscal year begins July 1 and ends June 30. PRF's audited financial statements, as presented in Purdue University's financial report, were rounded to the nearest thou-sand dollars. Complete financial statements for the foundation can be obtained by writing to: Purdue Research Foundation, 1281 Win Hentschel Blvd., West Lafayette, IN 47906.PRF is a private nonprofit organization that reports under Financial Accounting Standards Board (FASB) standards, including FASB Statement No. 117, "Financial Reporting of Not-for-Profit Organizations." As such, certain revenue recognition criteria and presentation features are different from GASB revenue recognition criteria and presentation features. | Blended Component Units The Purdue Foundation, Inc. The Purdue Foundation, Inc., was created in 1979. It is a separately incorporated, not-for-profit entity. The primary purpose of the foundation is the solicitation, receipt, and acceptance of gifts, donations, and bequests of funds and other property for the benefit of Purdue University. The foundation is an exempt organization under Section 501(c)(3) of the Internal Revenue Code. Purdue University is the sole beneficiary of The Purdue Foundation. | ||
No modifications have been made to the foundations' financial information in the University's financial report for these differences. | Ross-Ade Foundation. The Ross-Ade Foundation was created in 1923. It is a separately incorporated, not-for-profit entity organized as an affiliated organization. The Ross-Ade Foundation constructs athletic and parking facilities on behalf of the University. These assets are leased by the University and are reported as capital leases. (See Note 8.) | ||
Blended Component Units The Purdue Foundation, Inc. The Purdue Foundation, Inc., was created in 1979. It is a separately incorporated, not-for-profit entity. The primary purpose of the foundation is the solicitation, receipt, and acceptance of gifts, donations, and bequests of funds and other property for the benefit of Purdue University. | Other IPFW Foundation. The University is also the co-beneficiary with Indiana University of the Indiana-Purdue Foundation at Indiana University-Purdue University Fort Wayne. | ||
The foundation is an exempt organization under Section 501(c)(3) of the Internal Revenue Code. Purdue University is the sole beneficiary of The Purdue Foundation. | Accounting Methods and Policies The University prepares its financial statements on an accrual basis using the economic resources mea-surement focus. | ||
Ross-Ade Foundation. | Financial Accounting Standards Board (FASB). Certain pre- 1989 FASB statements apply to public colleges and universities. GASB Statement No. 35 also permits business-type activities to adopt post-24 | ||
The Ross-Ade Foundation was created in 1923. It is a separately incorporated, not-for-profit entity organized as an affiliated organization. | |||
The Ross-Ade Foundation constructs athletic and parking facilities on behalf of the University. | 1989 FASB statements unless they conflict with GASB pronouncements. The University has elected not to adopt post-November 30, 1989, FASB statements. | ||
These assets are leased by the University and are reported as capital leases. (See Note 8.)Other IPFW Foundation. | Accounts Receivable. Accounts receivable are shown net of an allowance for doubtful accounts. | ||
The University is also the co-beneficiary with Indiana University of the Indiana-Purdue Foundation at Indiana University-Purdue University Fort Wayne.Accounting Methods and Policies The University prepares its financial statements on an accrual basis using the economic resources mea-surement focus.Financial Accounting Standards Board (FASB). Certain pre- 1989 FASB statements apply to public colleges and universities. | The amount of the allowance was $3,108 for the 2008-2009 fiscal year and $2,722 for the 2007-2008 fiscal year. | ||
GASB Statement No. 35 also permits business-type activities to adopt post-24 1989 FASB statements unless they conflict with GASB pronouncements. | Pledges Receivable. Pledges receivable are accrued as of the end of the fiscal year, provided the pledge is verifiable, measurable, and probable of collection. Pledges receivable do not include gifts made in anticipation of estates, telephone solicitations, or promises of endowment funds. An allowance for uncollectible pledges is calculated based on the University's experience. The amount of the allowance was $2,771 for the 2008-2009 fiscal year and $2,418 for the 2007-2008 fiscal year. | ||
The University has elected not to adopt post-November 30, 1989, FASB statements. | Notes Receivable. Notes receivable primarily represent student loan repayments due the University and are presented net of allowance for doubtful accounts of $182 for the 2008-2009 fiscal year and $20 for the 2007-2008 fiscal year. | ||
Accounts Receivable. | Inventories. Inventories are composed of (1) consumable supplies and items held for resale or re-charge within the University, (2) fuel for consumption, and (3) livestock and grain. The inventory of coal and limestone is valued on the Last In/First Out (LIFO) basis. Oil inventory is valued using the weighted-average method. Consumable supplies and items for resale are priced on a moving-average basis. Cattle and grain inventories are valued at market. Other miscellaneous inventories are generally valued on the First In/First Out (FIFO) basis. Agricultural commodities are reported using the con-sumption method and are measured by physical count. Consumable supplies and items held for resale are reported using the purchase method and are measured using the moving average cost method. | ||
Accounts receivable are shown net of an allowance for doubtful accounts.The amount of the allowance was $3,108 for the 2008-2009 fiscal year and $2,722 for the 2007-2008 fiscal year.Pledges Receivable. | Investments. Investments, exclusive of institutional physical properties, are generally reported at fair value as of June 30, 2009. Fair value is generally based on quoted market price. Investments, exclusive of endowment funds, may be classified as cash equivalents, current or noncurrent, depending on the individual investments' maturity date at June 30. Endowment funds are primarily included in noncur-rent investments, with the exception of amounts designated for distribution. | ||
Pledges receivable are accrued as of the end of the fiscal year, provided the pledge is verifiable, measurable, and probable of collection. | Prepaid Expenses. Prepaid expenses include amounts paid for services attributable to the fiscal year beginning July 1, 2009. These services include insurance, equipment leases, services of consultants, subscriptions, and certain subcontracts. These amounts are identified at the end of the fiscal year and accrued for financial reporting purposes. | ||
Pledges receivable do not include gifts made in anticipation of estates, telephone solicitations, or promises of endowment funds. An allowance for uncollectible pledges is calculated based on the University's experience. | Capital Assets. Capital assets are stated at cost or fair market value at date of gift, less accumulated depreciation computed on a straight-line basis over the estimated useful life, as shown in the following table (in whole dollars). Capital assets are removed from the records at the time of disposal. | ||
The amount of the allowance was $2,771 for the 2008-2009 fiscal year and $2,418 for the 2007-2008 fiscal year.Notes Receivable. | The University does not capitalize works of art or historical treasures that are held for exhibition, education, research, and public service. These collections are neither disposed of for financial gain nor encumbered in any means. Accordingly, such collections are not recognized or capitalized for financial statement purposes. | ||
Notes receivable primarily represent student loan repayments due the University and are presented net of allowance for doubtful accounts of $182 for the 2008-2009 fiscal year and $20 for the 2007-2008 fiscal year.Inventories. | Property Class Threshold Useful Life Moveable Equipment (including fabricated equipment) $2,500 More than one year Software $100,000 5 years Administrative Systems $500,000 7-10 years Buildings and Related Components $100,000 10-50 years Land Improvements $100,000 Varies Infrastructure $100,000 Varies 25 | ||
Inventories are composed of (1) consumable supplies and items held for resale or re-charge within the University, (2) fuel for consumption, and (3) livestock and grain. The inventory of coal and limestone is valued on the Last In/First Out (LIFO) basis. Oil inventory is valued using the weighted-average method. Consumable supplies and items for resale are priced on a moving-average basis. Cattle and grain inventories are valued at market. Other miscellaneous inventories are generally valued on the First In/First Out (FIFO) basis. Agricultural commodities are reported using the con-sumption method and are measured by physical count. Consumable supplies and items held for resale are reported using the purchase method and are measured using the moving average cost method.Investments. | |||
Investments, exclusive of institutional physical properties, are generally reported at fair value as of June 30, 2009. Fair value is generally based on quoted market price. Investments, exclusive of endowment funds, may be classified as cash equivalents, current or noncurrent, depending on the individual investments' maturity date at June 30. Endowment funds are primarily included in noncur-rent investments, with the exception of amounts designated for distribution. | Net Assets. University resources are classified for accounting and financial reporting purposes into four net asset categories: | ||
Prepaid Expenses. | 0 Invested in capital assets, net of related debt: Resources resulting from capital acquisition or con-struction, net of accumulated depreciation and net of related debt. (See Note 8.) | ||
Prepaid expenses include amounts paid for services attributable to the fiscal year beginning July 1, 2009. These services include insurance, equipment leases, services of consultants, subscriptions, and certain subcontracts. | a Restricted-nonexpendable: Net assets subject to externally imposed stipulations that the funds be maintained inviolate and in perpetuity. Such assets include the University's permanent and term endowment funds (see Note 10) and are categorized as instruction and research, student aid, and other. | ||
These amounts are identified at the end of the fiscal year and accrued for financial reporting purposes.Capital Assets. Capital assets are stated at cost or fair market value at date of gift, less accumulated depreciation computed on a straight-line basis over the estimated useful life, as shown in the following table (in whole dollars). | a Restricted-expendable: Net assets that may be spent provided certain third-party restrictions are met. The following categories of restricted-expendable net assets are presented: instruc-tion, research, and public service; student aid; auxiliary enterprises; construction; and other. | ||
Capital assets are removed from the records at the time of disposal.The University does not capitalize works of art or historical treasures that are held for exhibition, education, research, and public service. These collections are neither disposed of for financial gain nor encumbered in any means. Accordingly, such collections are not recognized or capitalized for financial statement purposes.Property Class Threshold Useful Life Moveable Equipment (including fabricated equipment) | Approximately 88% or $256,698 of the "other" category results from undistributed gain on endowment funds and the fair value of funds functioning as endowments where the donor has restricted the use of the funds for a particular purpose. Neither component is available for gen-eral institutional use. | ||
$2,500 More than one year Software $100,000 5 years Administrative Systems $500,000 7-10 years Buildings and Related Components | 0 Unrestricted: Net assets not subject to externally imposed stipulations pertaining to their use. | ||
$100,000 10-50 years Land Improvements | Management may designate that these funds will be spent for certain projects or programs or to fulfill certain long-term goals. Management has designated substantially all unrestricted net as-sets for academic and capital purposes. | ||
$100,000 Varies Infrastructure | Operating Revenues and Expenses. Business-type activities receive financing in whole or in part by charging fees for goods and services to external users. These exchange transactions are considered part of operations. The University's operating revenues include student tuition and fees, grants and contracts, auxiliary operations (such as Intercollegiate Athletics and Housing and Food Services), sales and service operations, federal land-grant appropriations, and county appropriations. Revenues are accrued when earned and measurable. Most expenses of the University - other than interest - are considered operating expenses. Operating expenses include compensation and benefits, travel, and supplies. Graduate, staff, staff dependent, and staff spouse fee remissions are included with compensa-tion and benefits. Expenses are accrued when incurred and measurable. Expenses are reported using natural classifications in the Statement of Revenues, Expenses, and Changes in Net Assets. Functional reporting appears in Note 14. Indirect expenses, such as depreciation, are not allocated across func-tional categories. | ||
$100,000 Varies 25 Net Assets. University resources are classified for accounting and financial reporting purposes into four net asset categories: | Nonoperating Revenues and Expenses. Nonoperating revenues include state appropriations, private gifts, investment income, and certain federal financial aid. Nonoperating expenses primarily include interest on short-term and long-term borrowings. | ||
0 Invested in capital assets, net of related debt: Resources resulting from capital acquisition or con-struction, net of accumulated depreciation and net of related debt. (See Note 8.)a Restricted-nonexpendable: | Intrauniversity Transactions. Intrauniversity transactions are eliminated from the statements to avoid double counting of certain activities. Examples of these transactions are internal loans and sales and services between University departments. | ||
Net assets subject to externally imposed stipulations that the funds be maintained inviolate and in perpetuity. | Restricted and Unrestricted Resources. When both restricted and unrestricted resources are avail-able for a particular expenditure, University departments may select the most appropriate fund source based on individual facts and circumstances. The University, as a matter of policy, does not require funds to be spent in a particular order, only that the expenditure be allowable, allocable, and reason-able to the fund source selected. Restricted funds are categorized as restricted until the external stipu-lations have been satisfied. | ||
Such assets include the University's permanent and term endowment funds (see Note 10) and are categorized as instruction and research, student aid, and other.a Restricted-expendable: | 26 | ||
Net assets that may be spent provided certain third-party restrictions are met. The following categories of restricted-expendable net assets are presented: | |||
instruc-tion, research, and public service; student aid; auxiliary enterprises; construction; and other.Approximately 88% or $256,698 of the "other" category results from undistributed gain on endowment funds and the fair value of funds functioning as endowments where the donor has restricted the use of the funds for a particular purpose. Neither component is available for gen-eral institutional use.0 Unrestricted: | Student Fees. Tuition and fees assessed to students are reported net of scholarship allowances. | ||
Net assets not subject to externally imposed stipulations pertaining to their use.Management may designate that these funds will be spent for certain projects or programs or to fulfill certain long-term goals. Management has designated substantially all unrestricted net as-sets for academic and capital purposes.Operating Revenues and Expenses. | |||
Business-type activities receive financing in whole or in part by charging fees for goods and services to external users. These exchange transactions are considered part of operations. | |||
The University's operating revenues include student tuition and fees, grants and contracts, auxiliary operations (such as Intercollegiate Athletics and Housing and Food Services), sales and service operations, federal land-grant appropriations, and county appropriations. | |||
Revenues are accrued when earned and measurable. | |||
Most expenses of the University | |||
-other than interest -are considered operating expenses. | |||
Operating expenses include compensation and benefits, travel, and supplies. | |||
Graduate, staff, staff dependent, and staff spouse fee remissions are included with compensa-tion and benefits. | |||
Expenses are accrued when incurred and measurable. | |||
Expenses are reported using natural classifications in the Statement of Revenues, Expenses, and Changes in Net Assets. Functional reporting appears in Note 14. Indirect expenses, such as depreciation, are not allocated across func-tional categories. | |||
Nonoperating Revenues and Expenses. | |||
Nonoperating revenues include state appropriations, private gifts, investment income, and certain federal financial aid. Nonoperating expenses primarily include interest on short-term and long-term borrowings. | |||
Intrauniversity Transactions. | |||
Intrauniversity transactions are eliminated from the statements to avoid double counting of certain activities. | |||
Examples of these transactions are internal loans and sales and services between University departments. | |||
Restricted and Unrestricted Resources. | |||
When both restricted and unrestricted resources are avail-able for a particular expenditure, University departments may select the most appropriate fund source based on individual facts and circumstances. | |||
The University, as a matter of policy, does not require funds to be spent in a particular order, only that the expenditure be allowable, allocable, and reason-able to the fund source selected. | |||
Restricted funds are categorized as restricted until the external stipu-lations have been satisfied. | |||
26 Student Fees. Tuition and fees assessed to students are reported net of scholarship allowances. | |||
Scholarship allowances represent amounts credited to students' tuition and fees and include scholar-ships, Pell Grants, and various other types of aid. Student loans are not included in this calculation. | Scholarship allowances represent amounts credited to students' tuition and fees and include scholar-ships, Pell Grants, and various other types of aid. Student loans are not included in this calculation. | ||
Aid applied to housing is shown as an allowance against auxiliary revenues. Aid remitted directly to students is shown as scholarships, fellowships, and student awards expenses. Graduate and other em-ployment-related remissions are included with compensation and benefits expenses. | |||
Grants and Contracts. The University has been awarded grants and contracts for which the monies have not been received or expended. These awards have not been reflected in the financial statements but represent commitments of sponsors - both government and other - to provide funds for spe-cific research and training projects. | |||
The University makes commitments to share in the cost of various sponsored projects. Funds to sat-isfy these commitments are designated when grants and contracts are awarded. As sponsor dollars are spent, the University matches according to the terms of the agreement. | |||
Gifts. The University receives pledges of financial support from many different sources. Gift income is recognized when received or pledged. In-kind gifts of tangible | |||
PURDUE UNIVERSITY An equal access/equal opportunity university Produced by Purdue Marketing and Media09-ODD-10-049}} | |||
Latest revision as of 18:10, 13 November 2019
ML101620184 | |
Person / Time | |
---|---|
Site: | Purdue University |
Issue date: | 06/04/2010 |
From: | Joel Jenkins Purdue University |
To: | Duane Hardesty Office of Nuclear Reactor Regulation |
References | |
TAC ME1594 | |
Download: ML101620184 (69) | |
Text
PURDUE SCHOOL OF NUCLEAR ENGINEERING U N I V E R S I T Y 4 June 2010 ORIGINAL Mr. Duane A. Hardesty Research & Test Reactors US Nuclear Regulatory Commission Mailstop 0-12 D03, One White Flint North 11555 Rockville Pike Rockville, MD 20852
SUBJECT:
PURDUE UNIVERSITY - REQUEST FOR ADDITIONAL INFORMATION REGARDING THE PURDUE UNIVERSITY REACTOR LICENSE RENEWAL (TAC NO. ME 1594),
RESPONSES TO RAIs DATED 24 MARCH 2010, ML100820019
Dear Mr. Hardesty:
Enclosed please find the responses to the Request for Additional Information regarding the Purdue University Reactor License Renewal dated 24 March 2010. Included with this submission are the following:
- 1. Specific responses to the questions in ML100820019 regarding financial assurance.
- 2. A Statement of Intent (SOI) to provide decommissioning funds when necessary signed by the Treasurer of the University.
- 3. A copy of Purdue University Executive Memorandum C-10, which provides a detail of the duties of the university Treasurer, the signator of the SOI, and indicates authority to sign the SOL.
- 4. A copy of the by-laws of the Purdue University Board of Trustees, which further details the signature authority of the university Treasurer to commit university and State of Indiana funds.
- 5. A copy of the most recent Purdue University financial report.
Should you have any questions or require further information, please don't hesitate to call me at 765.496.3573, or e-mail at jere@purdue.edu.
I hereby certify under penalty of perjury with my signature below that the information in this submission is true and correct to the best of my knowledge.
Attachments: As described.
Cc: Document Control Desk; USNRC Leah Jamieson; Purdue Jim Schweitzer, Purdue Ahmed Hassanein, Purdue Aca4 School of Nuclear Engineering Nuclear Engineering Building 13 400 Central Drive 3 West Lafayette, IN 47907-2017 (765) 494-5739 0 Fax: (765) 494-9570 E3 https://engineering.purdue.edu/NE
PUR-I: Responses to RAIs dated 24 March 2010 (ML100820019)
REQUESTED ADDITIONAL INFORMATION IN RESPONSE TO RAIs DATED 24 MARCH 2010 (ML100820019)
REGARDING THE PURDUE UNIVERSITY REACTOR LICENSE RENEWAL (TAC NO. ME 1594)
- 1. Pursuantto 10 CFR 50.33(d), certain information is requiredby the applicant,as applicable. To comply with 10 CFR 50.33(d), please provide the following additionalinformation:
(a) A statement of the organizationalform of Purdue (e.g., Agency of the State of Indiana, corporation,etc.).
(b) A statement on whether Purdue is owned, controlled, or dominated by an alien, foreign corporation,or foreign government, and, if so, provide details.
PUR-1 Response (a) Purdue University is an Agency of the State of Indiana, established by the Indiana Code Title 21, specifically IC 21-23-2.
(b) Purdue University is not owned, controlled or dominated by an alien, foreign corporation or foreign government.
- 2. The NRC staff will analyze the financial statements for the current year, which are requiredby 10 CFR 50.71(b), to determine if the applicantis financially qualified to operate the PUR-1. Since Purdue'sfinancial statements were not included with the application,please provide a copy of the latest financialstatements for the NRC staff's review.
PUR-1 Response The current Purdue University financial report is included with this submission.
- 3. Pursuantto 10 CFR 50.33(f (2), "[tlhe applicantshall submit estimates for total annual operatingcosts for each of the first five years of operation of the facility." Since a summary of these costs were not provided in the application,please provide the following additionalinformation:
(a) Projected operatingcosts of the PUR-1 for each of the fiscal years (FY) 2012 through FY2016 (the first five-year period after the projected license renewal).
(b) Purdue's source(s) of funding to cover the operating costs for the above fiscal years.
PUR-1 Response (a) PUR-1 has limited operating costs, which consist of only salaries of the three staff members and a modest Operations and Maintenance budget. Based on the information from FY 08-09, The total salaries for the three staff members was $155,839, with an additional $75,363 in overhead (benefits). The average O&M expenditures for the preceding three years (06-07 through 08-09) for the reactor was $10,959.
Using this as a basis, with the change of assuming an O&M budget of $15,000, and also assuming an annual COLA increase of 3% in salaries and overhead (Purdue employees have now gone two years without salary increases due to State and University budget constraints), the projected operating costs for the reactor are shown in Table 1 for FY 2012 through 2016.
3 June 2010 Page 11 of 7 Page 3 June 2010
PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019)
Table 1: Projected budget requirements for PUR-1 for the next five years.
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 Salary/Overhead $165,188.92 $170,144.58 $175,248.92 $180,506.39 $185,921.58 O&M $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 Total $ 180,188.92 $ 185,144.58 $ 190,248.92 $195,506.39 $ 200,921.58 (b) The operation budget of PUR-1 (salaries and O&M) is entirely funded by the School of Nuclear Engineering recurring budget, which is provided by the university annually. The budget funds provided for the last three years were $1,662,572, $2,111,429 and $2,018,929 for FY 07-08 through FY 09-10, respectively. Recurring budget allocations include salaries for department employees that are not paid from research grants, and are considered fixed costs. All three of the reactor staff are paid on these funds. So, the recurring budget allocations will include any salary increases for staff members.
The $15,000 Operations and Maintenance estimate is conservative, and the funds either come from the recurring budget allocation Supplies and Expenses allocation, or from industrial grants.
- 4. In order for the NRC staff to complete its review of the PUR-1 decommissioning cost estimate as required by 10 CFR 50.75(d), please provide the following additionalinformation:
(a) A current decommissioning cost estimate in 2010 dollars for the PUR-1 to meet the NRC's radiologicalrelease criteriafor decommissioning the facility for unrestricted use, pursuantto 10 CFR 50.75(d)(2). Accordingly, describe the basis on how the decommissioning cost estimate was developed.
(b) A summary of total decommissioning costs broken down into the categories of labor, waste disposal, other items (such as energy, equipment, and supplies) in current dollars, and a contingency factor (normally 25 percent).
(c) A statement of the decommissioning method to be used (i.e., DECON, or other method.)
(d) A description of the means of adjusting the cost estimate and associated funding level periodicallyover the life of the facility, pursuant to 10 CFR 50.75(d)(2)(iii). Since the application does not provide this information, please update the application to include a full description of the method to be used as the means of adjusting the cost estimate and associatedfunding level periodicallyover the life of the facility.
(e) A numericalexample showing how the 2010 decommissioning cost estimate will be updated periodicallyin the future.
(0 Indicate which method(s) described in paragraph(e) of 10 CFR 50.75 will be used to provide funds for decommissioning the PUR-1 (e.g., statement of intent (S0l), prepayment, etc). Note: If Purdue, as a State of Indianagovernment licensee, intends to use a S01, refer to question 5 below.
PUR-1 Response (a) The cost estimate for decommissioning the PUR-1 reactor is $623,000 in 2010 dollars. This estimate is based on the approved cost estimate for decommissioning under Purdue University's Radioactive Materials License, adjusted for changes in the scope of work and time and resource requirements of the project. Where they were available, recent values were utilized, e.g. the case for the transportation and disposal of the HEU fuel in the 2007 conversion of PUR-1 from HEU to LEU.
Individuals and the associated salary levels are listed for each phase of the decommissioning process who may be necessary to provide services in order to decommission Purdue University facilities. Since the decommissioning of the PUR-1 reactor will most likely be anticipated, the planning and preparation portion of the Page 2 of 7 3 June 2010
PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019) activities will be performed by Purdue University staff who have detailed knowledge of the activities in use at the facility. The availability of these staff members are based on the fact that Purdue University has operated on an uninterrupted basis since 1869 and will continue to operate for the foreseeable future, and the reactor has operated since 1962 and will continue to operate for the foreseeable future The costs for the disposal of all non-fuel related reactor materials, and waste generated as part of the decommissioning activities are included in the estimate for waste disposal.
The fuel, which is on loan from the U.S. Department of Energy, is assumed to be returned and not disposed of in this estimate. Costs for insurance are not included since Purdue University is self-insured and maintains additional catastrophic and liability insurance for major events. We will assume that this coverage will remain in force and cover decommissioning activities. In addition, as a state governmental entity Purdue is exempt from all state and federal taxes.
Since Purdue University has extensive instrumentation and monitoring equipment (gamma spectrometers, liquid scintillation counters, GM meters, etc.) it will be assumed that there will be no significant costs other than time to analyze samples and verify contamination levels during the decommissioning process. The Radiation Safety Officer would remain to supervise and coordinate activities and provide the decommissioning documentation to the NRC and as an employee of Purdue University there will be no contractor profit computed on this workers' cost.
The labor costs are broken down in Table 2 and Table 3. And materials and services are detailed in Table 4.
Table 2: Salary Information for Decommissioning Labor Costs Position Basic Salary ($/yr) Annual Worker Cost (1)
Facility Director $65,000 $97,500 Radiation Safety Officer $110,000 $165,000 Reactor Supervisor $60,000 $90,000 SRO/Reactor Technician $50,000 $75,000 Health Physicist $60,000 $90,000 Radiation Technician $36,000 $54,000 Foreman $67,500 $101,250 Craft Labor $52,000 $78,000 General Labor $28,000 $42,000
( Includes 50% overhead, in 2010 dollars Table 3: Decommissioning Labor Cost Breakdown Effort (person-year) Total Labor Cost Preparationof Documentationfor Regulatory Agencies Facility Director 7.69% $7,500 Radiation Safety Officer 7.69% $12,692 Reactor Supervisor 3.85% $3,462 SRO/Reactor Technician 3.85% $2,885 Health Physicist 0.00% $0 Radiation Technician 0.00% $0 Foreman 0.00% $0 Craft Labor 0.00% $0 General Labor 0.00% $0 Subtotal $26,538 Page 33of7 3 June 2010 Page of 7 3 June 2010
PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019)
Effort (person-year) Total Labor Cost Development of Work Plans, Equipment Procurement Facility Director 7.69% $7,500 Radiation Safety Officer 1.92% $3,173 Reactor Supervisor 3.85% $3,462 SRO/Reactor Technician 3.85% $2,885 Health Physicist 3.85% $3,462 Radiation Technician 0.00% $0 Foreman 1.92% $1,947 Craft Labor 0.00% $0 General Labor 0.00% $0 Subtotal $22,428 Development and Presentationof Training Facility Director 0.00% $0 Radiation Safety Officer 0.00% $0 Reactor Supervisor 0.00% $0 SRO/Reactor Technician 0.00% $0 Health Physicist 3.85% $3,462 Radiation Technician 0.00% $0 Foreman 1.92% $1,947 Craft Labor 1.92% $1,500 General Labor 1.92% $808 Subtotal $7,716 Initial Characterizationof RadiologicalCondition of the Facility Facility Director 0.00% $0 Radiation Safety Officer 1.92% $3,173 Reactor Supervisor 0.00% $0 SRO/Reactor Technician 0.00% $0 Health Physicist 3.85% $3,462 Radiation Technician 3.85% $2,077 Foreman 0.00% $0 Craft Labor 0.00% $0 General Labor 0.00% $0 Subtotal $5,538 Final Characterizationof RadiologicalCondition of the Facility Facility Director 0.00% $0 Radiation Safety Officer 1.92% $3,173 Reactor Supervisor 0.00% $0 SRO/Reactor Technician 0.00% $0 Health Physicist 3.85% $3,462 Radiation Technician 3.85% $2,077 Foreman 0.00% $0 Craft Labor 0.00% $0 General Labor 0.00% $0 Subtotal $5,538 Demolition and Removal of Equipment, Closure of Facility Facility Director 1.92% $1,875 Radiation Safety Officer 1.92% $3,173 Reactor Supervisor 3.85% $3,462 SRO/Reactor Technician 1.92% $1,442 Health Physicist 1.92% $1,731 Radiation Technician 7.69% $4,154 Foreman 1.92% $1,947 Craft Labor 7.69% $6,000 General Labor 7.69% $3,231 Page 4 of 7 3 June 2010
PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019)
Effort (person-year) Total Labor Cost Subtotal $21,966 Defueling/Transportationof Spent Fuel Facility Director 1.92% $1,875 Radiation Safety Officer 1.92% $3,173 Reactor Supervisor 3.85% $3,462 SRO/Reactor Technician 3.85% $2,885 Health Physicist 3.85% $3,462 Radiation Technician 1.92% $1,038 Foreman 1.92% $1,947 Craft Labor 1.92% $1,500 General Labor 0.00% $0 Subtotal $14,293 Grand Total $104,019 Table 4: Material and Services Breakdown for Decommissioning Costs Transportation/Disposalof Fuel Contractor Services $60,000 Transportation $30,000
$90,000 Materials/Equipment Decontamination/Dismantling of Facility Components Disposable Gloves, Anti-C clothes, boots $5,000 Bags, Containers, Wiping cloths, Brushes $3,500 Absorbent, Decontamination/cleaning solutions $2,000 Glove bags, filters, negative air units, respirators $2,000 Encapsulant, tools, personal protective equipment $2,000 Rental of miscellaneous equipment $15,000 Backfill and Concrete for cap $10,000
$39,500 3
Low Level Waste Volume (M 3) Volume (ft )
Non-fuel related reactor hardware 10 353.15 Stainless Steel Liner (only activated parts) 10 353.15 Waste generated during decontamination/demolition 10 353.15 Total cubic feet3 1059.45 Cost assuming $250/ft $264,862.50 (b) The data in Table 5are the breakdown summary for decommissioning costs for PUR-1.
Table 5: Summary of Decommissioning Expenses Materials/Equipment/Supplies $39,500 Transportation/Disposal of Fuel $90,000 Labor $104,019 LL-Waste Disposal $264,863 Contingency (25%) $124,595 Total $622,977 Page 5 of 7 3 June 2010
PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019)
(c) The method for the decommissioning of PUR-1 will be by decommissioning without significant delay. No conceivable conditions are anticipated where delays would be required.
(d) The average inflation rate for the calendar years 2004-2009 according to the U.S. Bureau of Labor Statistics was 2.58% (Excluding 2009, which was a delflationary year, the value is 3.18%). If an inflation rate of 5% is assumed, and it is assumed that the cost of labor, goods and services increases at that rate uniformly, then the projected decommissioning costs for PUR-1 will have increased to approximately $835,000 in 2016. Since Purdue University is filing a Statement of Intent (i.e. not funds are being set aside now), and funding resources will be provided when needed by the university or the State of Indiana, and the projected cost calculated on a conservative inflation rate is still very small compared to the financial resources of the university and the State, no detailed adjustment of this funding level should be required other than reasonable assurance that the inflation rate is staying near or below the 5% used in this example.
(e) Assuming a 5% inflation rate, and a cost in 2010 dollars of $623,000, the projected costs of the decommissioning in 2016 is:
$623,,000xl.05 6 = $834,880 (f) Purdue University is providing a Statement of Intent (SO) from the Treasurer of the University to guarantee funds for the decommissioning of PUR-1 when they are required (see attachment). Purdue University is an Agency of the State of Indiana. See the response to Questions I and 5 for details.
- 5. Where the applicantintends to use a SOl, the NRC staff must find that the applicant"is a Federal, State, or local government licensee." To make this finding, the applicantmust state that it is a State government organization and that the decommissioning funding obligationsof the applicantare backed by the State government, and also provide corroboratingdocumentation. Further,the applicantmust provide documentation verifying that the signatorof the SOl is authorized to execute said document that binds the University. This document may be a governing body resolution, management directive, or other form that provides an equivalent level of assurance.As the application does not include all of the above information, please provide the following information:
(a) An updated SOl which includes the current (2010 dollars) cost estimate for decommissioning, a statement that funds for decommissioning will be obtained when necessary, typed name and title of the signator,and originalsignature of the signator,and the signator'soath or affirmation attesting to the information.
(b) Documentation that corroboratesthat Purdue is a State Agency and a State of Indiana government licensee under 10 CFR 50. 75(e)(2)(iv).
(c) A statement as to whether the decommissioning funding obligations for the PUR- I are backed by the government of the State of Indiana. The applicationmust also present documentation that corroboratesthis statement. For example, the documentation may be a copy of or complete citation to a state statute that expressly provides that, at a minimum, the decommissioning funding obligations of the applicantare backed or supported by the full faith and credit of the State of Indiana, or an opinion of the applicant'sGeneral Counsel with citations to statutes, regulations,and/or case law that, at a minimum, the obligations of the applicantare backed or supported by the full faith and credit of the State of Indiana.
Page 6 of 7 3 June 2010
PUR-1: Responses to RAIs dated 24 March 2010 (ML100820019)
(d) Documentation verifying that the signator of the S0l is authorized to execute such a document that binds the applicantfinancially. For example, provide a copy of Purdue'sgoverning board or equivalent resolution or a copy of an official Purdue University delegation of authorityshowing that the signatorof the S0l has been authorized by Purdue to bind the university financially to at least the funding for the decommissioning of the PUR-1.
PUR-1 Response (a) A Statement of Intent (SOl) is included with this document.
(b) As stated in the answer to Question 1(a), Purdue University is an Agency of the State of Indiana, established by the Indiana Code Title 21, specifically IC 21-23-2.
(c) Indiana Code IC 21-7-13-32 establishes the support of the general assembly appropriations to the operations of Purdue University.
(d) A copy of the bylaws of the Purdue University Board of Trustees is included as an attachment to this document. The existence and authority of the Board of Trustees is provided for by the State of Indiana via Indiana Code IC 21-23-3. The Treasurer of Purdue University is also a member of the Board of Trustees (see the attached bylaws) and has the authority to bind the university to the funding of the decommissioning of PUR-1 when it is required. This authority is also established by Executive Memorandum C-10 (attached) entitled "Delegation of Administrative Authority and Responsibility to Officers Reporting to the President of the University" 3 June 2010 Page 77of7 Page of 7 3 June 2010
Purdue University Executive Memorandum C-10 PURDUE UNIVERSITY OFFICE OF THE PRESIDENT EXECUTIVE MEMORANDUM No. C-10 (Supersedes Executive Memorandum No. B-64)
July 31, 1987 To: Deans, Chancellors, Directors, and Heads of Schools, Divisions, Departments and Offices Re: Delegation of Administrative Authority and Responsibility to Officers Reporting to the President of the University The Trustees of Purdue University, which by law are granted all powers and responsibility for the operation and management of the University, have in turn made specific delegations of authority to the President, the Treasurer, and the Faculty. (See the Bylaws of the Trustees and The University Code.)
The President of the University shall be the chief executive officer of the University and, subject to the control of the Board, he shall manage, direct and be responsible for the conduct of all the affairs of the University. He is assisted by a number of administrative officers and by this memorandum, the President makes assignment of specific administrative responsibilities to members of his staff.
- 1. Authority Retained by the President.
A. The following authority is retained by the President of the University:
- 1. All matters involving the Trustees, except those assigned by statute or Trustees' regulations to the Treasurer.
- 2. All matters involving, and all communications with Federal and State Government, the U. S. Congress and the Indiana General Assembly, except where otherwise specifically provided by law.
- 3. All matters pertaining to, and all communications with state agencies such as the Indiana Commission for Higher Education.
- 4. Review and approval of all University budgets for transmittal to the Trustees.
- 5. Recommendations to the Board of Trustees of all appointments.
- 6. Selection of Vice Presidents, Chancellors and Deans and approval of all academic and administrative titles.
- 7. Relationships with other colleges and universities, including statewide and/or inter-institutional telecommunications and radio.
- 8. The University's Equal Employment Opportunity and Affirmative Action Programs.
Page 1 of 4 3 June 2010
Purdue University Executive Memorandum C-10 B. The Vice Presidents and Chancellors shall act for and assist the President in such of the above enumerated authorities as the President shall assign and carry out such other duties as the President may direct.
II. The following specific assignments of administrative authority and responsibility are hereby delegated to members of the staff of the President of the University, to assist and act for the President.
A. Authority and Responsibility of the Executive Vice President for Academic Affairs.
- 1. Assist the President in all academic matters affecting the Purdue University system including coordination and liaison for curricular and faculty affairs at the regional campuses and IUPUI.
- 2. Serve as chief academic officer for graduate education and sponsored research for the Purdue University system.
- 3. Coordinate continuing education for the Purdue University system.
- 4. Serve as chief academic officer for the West Lafayette campus with responsibility for:
- a. Instruction
- b. Research
- c. Extension
- d. Continuing Education
- e. Student Services (exclusive of nonacademic student counseling in the residence halls and the Purdue Memorial Union)
- f. Academic Services including the libraries and academic computing facilities
- g. Faculty affairs
- h. Coordinate academic planning for new and remodeled university facilities, and approve all assignments of space which affect the academic functions of the university B. Authority and Responsibility of the Executive Vice President and Treasurer.
- 1. Serve as chief financial and business officer with the authority to perform the duties usually attached to that office and as may be prescribed by federal or state statute, the policies of The Trustees and the President of the University.
- 2. Receive, take charge of and manage all securities, properties, and funds, including trust funds, belonging to the University..
- 3. Supervise and have responsibility for:
- a. All business and financial affairs, including receipt of all moneys, maintenance of books of accounts, accounting procedures, and preparation and control of all budgets.
- b. All business services including contract administration, purchasing, administrative data processing, business administrators, airport, and service enterprises.
- c. Establishment of policies and procedures for recruiting, testing, wage administration, employee relations, and training of clerical and service personnel for the University, and the approval of financial transactions and payroll forms related thereto.
- d. Physical Plant
- e. University Residences (including nonacademic student counseling programs within these residences).
- f. Purdue Memorial Union (including nonacademic student counseling programs within this area), Edward C. Elliott Hall of Page 2 of 4 3 June 2010
Purdue University Executive Memorandum C-1 0 Music, Slayter Center of Performing Arts, and the Black Cultural Center.
- g. Internal Audit
- h. Planning and financing of University buildings and facilities
- i. Legal and legislative affairs
- j. Financial relationships with affiliated corporations.
C. Authority and Responsibility of the Vice President for Development.
- 1. Direct and coordinate all development and fund-raising activities for Purdue University, other than those which pertain to sponsored programs or governmental appropriations.
- 2. Coordinate alumni affairs and public relations for the University.
- 3. Supervise and have responsibility for:
- a. The University Development office.
- b. Alumni and Development Information Services.
D. Authority and Responsibility of the Vice President for State Relations.
- 1. Coordinate interactions with state agencies such as the Indiana Commission for Higher Education and the Indiana Higher Education Telecommunication System.
- 2. Provide liaison with the Indiana General Assembly and the Governor's office.
- 3. Supervise the University's Equal Employment Opportunity and Affirmative Action programs.
E. Authority and Responsibility of the Director of University Relations.
- 1. Supervise the University News Service.
- 2. Coordinate the public relations efforts of the University.
- 3. Supervise the Office of Publications, including the Purdue University Press.
- 4. Supervise the Office of Community Relations.
- 5. Act as press secretary for the President and official spokesman for the University.
F. Authority and Responsibility of the Fort Wayne, North Central and Calumet Campus Chancellors.
The Chancellors of the Fort Wayne, North Central, and Calumet campuses, acting for the President of the University, shall be the chief executive officers of these regional campuses.
Subject to the authority and responsibility vested in the Treasurer by law and by The Trustees of Purdue University, the financial and business affairs of each regional campus shall be managed by the Regional Campus Chief Business Officer, under the general supervision of the Chancellor and in accordance with the policies and procedures established by the Treasurer. The Chief Business Officer shall be a joint appointment with, and report directly to, the Chancellor and the Treasurer. He shall be a member of the Chancellor's staff with respect to the management of campus operations and a member of the Treasurer's staff with respect to the areas of responsibility of the Treasurer which are applicable to the regional campus. The Treasurer may make specific delegations of authority and responsibility to the Chief Business Officer of the regional campus from time to time.
of 44 3 June 2010 Page 33 of Page 3 June 2010
Purdue University Executive Memorandum C-10 G. Authority and Responsibility of the Director of Intercollegiate Athletics.
The Director of Intercollegiate Athletics shall be in charge of intercollegiate athletics for the West Lafayette campus.
I1l. The following general assignments of administrative authority and responsibility are delegated to each of the officers who report directly to the President for his specific area of administrative jurisdiction. All approvals relating to regional campus personnel in performance of Treasurer's functions, and to budgets relating to Treasurer's functions, shall be subject to coordination and concurrence by the Treasurer.
A. Plan, organize, develop, select personnel, and operate programs and activities.
B. Prepare and administer budgets in accordance with instructions and controls established by statute and by the President of the University. I C. Subject to final approval of the Board of Trustees and the President of the University, select, appoint, and promote administrative, instructional, research, and extension personnel (exclusive of graduate student staff). Approve travel reimbursement forms and payroll forms related thereto.
D. Act on requests for leaves of absence from campus duty and permission to engage in outside activities and approve forms related thereto.
E. Act on requests for authority to travel on University business and approve forms related thereto.
F. Review and recommend, jointly with the Executive Vice President and Treasurer, for consideration and action by the President of the University and the Board of Trustees, all proposals for new programs or major revisions in existing programs which require:
- 1. New budgetary allotments and commitments.
- 2. Additional personnel.
- 3. New facilities and/or equipment.
G. In all instances, administration and approvals shall be in accordance with existing laws, policies, and regulations of the University as set forth in the Indiana statutes, The University Code, the Business Procedure Manual, and the Bylaws and actions of The Trustees of Purdue University.
H. Any changes, temporary or permanent, in delegation of document approval responsibility to members of the staff of the President of the University as set forth in this Executive Memorandum must have advance written approval by the President of the University.
Steven C. Beering President 3 June 2010 Page of 44 Page 44 of 3 June 2010
BYLAWS OF Section 2. Special Meetings. A special meeting of the Board may be called by the Chairman THE TRUSTEES at any time. At the request of at least three Trustees of the Chairman shall call a special meeting and upon failure to do so within ten days after such request is PURDUE UNIVERSITY made, any three Trustees may call a special meeting.
The same notice shall be given of a special meeting as of a stated meeting, except that if the Chainnan or As Amended November 10, 2006 the person calling the meeting declares that an emergency exists, no written notice need be given, Definitions provided that actual notice of such meeting shall have been given at least twelve hours before the Corporation -- The body corporate created by meeting to such Trustees as are then within the State the General Assembly of Indiana under the name of Indiana and the certificate of the Secretary to that "The Trustees of Purdue University." effect is presented to the meeting.
Board -- The Board of Trustees of The Trustees Section 3. Waiver of Notice. In lieu of of Purdue University. notice, a written waiver of notice of any meeting may be signed by any member before or after such University -- The educational institution meeting. Attendance at a meeting shall constitute a managed and conducted by the Board and known as waiver of notice thereof.
"Purdue University."
Section 4. Action at Stated and Special ARTICLE I Meetings. At all stated and special meetings it shall be valid to act on any subject within the power Seal of the Corporation.
The seal of the Corporation shall be a circular disk ARTICLE III with the initial "P" in the center. The words "PURDUE UNIVERSITY" appear around the upper Procedure at Meetings circumference of the disk and the words "SEAL OF THE TRUSTEES" appear around the lower Section 1. Quorum. A majority of the circumference. members of the Board shall constitute a quorum for the transaction of business. Any number less than a ARTICLE II quorum present at a meeting duly called may adjourn from time to time until a quorum shall be in Meetings of the Board attendance.
Section 1. Stated Meetings. The Board of Section 2. Order of Business. The Trustees shall hold at least six stated meetings in business at each stated or special meeting shall be each calendar year, at such times and places as may conducted in the following order unless changed by be determined by the Board, or in the absence of a the Board:
Board determination, by the Chairman of the Board.
One of the stated meetings shall be the annual A. Roll Call meeting and it shall be held on the campus in West B. Board of Trustees Membership, Lafayette at the first stated meeting after July 1 of Meetings, and Committee each year. Other stated meetings shall be held either Assignments on the campus at West Lafayette or on a regional C. Minutes of the Board of Trustees campus. Written notice of the time and place of all and Its Committees meetings shall be given by the Secretary to each D. Reports of the President, member of the Board at least three days prior to the University Officers, Committees day of the meeting. and Representatives to the Board E. University Staff F. Educational Policy
G. Research and of any Assistant Treasurer. The Secretary shall H. University Construction record all calls for meetings of the Board and give all I. Contracts, Leases, and Purchases notices of such meetings; shall notify all committees J. Gifts, Estates, and Trusts of their appointment; and shall keep a record of the K. Tuition, Fees, and Other Charges appointment and terms of office of the members of L. Scholarships, Fellowships, and the Board. The Secretary shall attest the execution of Student Loans documents signed by the Chairman, Vice Chairman M. Related Corporations or Treasurer; shall have custody of the seal of the N. Legislation Corporation and affix it to appropriate documents;
- 0. University-Community Relations and shall have the authority and perform the other P. Resolutions duties usually attached to the office and any other Q. Other Business duties prescribed by the Board.
ARTICLE IV Section 5. Assistant Secretary. The Assistant Secretary shall have the authority and Officers perforn the duties of the Secretary in the case of the Secretary's absence or incapacity and as may be Section 1. Election. At its annual meeting in prescribed by the Board or these Bylaws.
each odd-numbered year (hereinafter called the "biennial meeting"), the Board shall elect a Section 6. Treasurer. The Treasurer shall be Chairman, Vice Chainnan, Treasurer, Secretary and the chief financial and business officer of the Legal Counsel of the Corporation, and may elect an Corporation. By virtue of the office, the Treasurer Assistant Secretary, an Assistant Treasurer, an shall also be the Treasurer of the University. The Assistant Legal Counsel and such other officers of Treasurer may be a Vice President of the University; the Corporation as it may desire. Any member of the shall attend all stated meetings of the Board and Board shall be eligible to the office of Chairman or executive sessions when requested by the Board; Vice Chairman. Neither the Treasurer, the Secretary, shall receive, take charge of and, under the directi6n the Legal Counsel, nor their assistants, shall be a of the Board, manage all securities, properties and member of the Board. All officers shall serve for a funds belonging to the Corporation or the University term of two years and until their successors are and all trusts in which the Corporation or University chosen and qualified. is interested.
Section 2. Chairman. Except as herein All officers, heads of departments, and other otherwise provided, the Chairman shall call and employees whatsoever who receive moneys on preside at all meetings of the Board; shall sign account of the Corporation or University shall (manually or by facsimile) all diplomas and all immediately pay the same to the Treasurer with a contracts and other written instruments as provided in complete description and account of such moneys; Article VII; and shall have the authority and perform and no disbursements shall be made of moneys the duties usually attached to the office and as may collected, used or disbursed in the conduct of the be prescribed by the Board. Corporation or of the University and their business, without the authorization of the Treasurer.
Section 3. Vice Chairman. The Vice Chairman shall have the authority and perform the The Treasurer shall arrange for the safekeeping of duties of the Chairman in case of the Chairman's all securities and the deposit of all funds in the name absence or incapacity and such other authority and of the Corporation or of the University. All funds duties as may be prescribed by the Board or these shall be subject to withdrawal by the Treasurer and Bylaws. by such other persons as the Board may designate.
Section 4. Secretary. The Secretary shall The Treasurer shall have the power to invest and attend all stated meetings of the Board and executive reinvest all funds, including trust funds, in sessions when requested by the Board. The Secretary accordance with the policies established by the Board shall make and have custody of a complete and or its Finance Committee. The Treasurer shall have permanent record of the proceedings of the Board the power to incur indebtedness in the name of the and shall have custody of the bonds of the Treasurer Corporation through the borrowing of money, in 2
accordance with applicable laws and the policies Audit and Insurance Committee, which shall be made established by the Board or its Finance Committee. in the presence of the Treasurer. Immediately The Treasurer shall attend the meetings of that following the completion of each oral presentation, committee and serve as its Secretary and keep a the Director of Audits shall confer with the Audit and record of its proceedings. Insurance Committee, outside the presence of the Treasurer or any other officer of the University on The Treasurer shall submit and make such reports any subject germane to the area of responsibility of as the Board or its committees may request. the internal audit office. The written annual report to the Board shall be made at a stated meeting selected The Treasurer shall be a resident of Tippecanoe by the Audit and Insurance Committee but in no County, Indiana, and shall give a fidelity bond in the event shall it be deferred beyond July I of each year sum of not less than $500,000 to the approval of the without the consent of the Chainnan. In addition, at Board. The Treasurer shall also give bond in the sum any time when in the judgment of the Director of of not less than $50,000 to the approval of the Board Audits circumstances warrant or in response to a for the faithful execution of the Treasurer's trust and request from the Chairman of the Audit and duties, with sufficient sureties, as the Board may Insurance Committee, the Director of Audits shall require, all in accordance with Indiana Code 20 make a written or oral report to the Chairman of the 38-1, as amended. The bonds so given shall be Audit and Insurance Committee without informing recorded by and placed in the custody of the the Treasurer or any other University officer.
Secretary. Subject to the foregoing, the Treasurer shall attend the meetings of the Audit and Insurance Committee Under the general supervision of the President of and serve as its Secretary and keep a record of its the University and in accordance with the policies of proceedings.
the Board, the Treasurer shall be responsible for the maintenance of proper books of account and Section 7. Assistant Treasurer. The accounting procedures, the preparation of the Assistant Treasurer shall be a resident of Tippecanoe University budget and budgetary control, the County, Indiana, and shall give a fidelity bond in the purchasing of all items of equipment and supplies, sum of not less than $500,000 to the approval of the the employment of all clerical and service personnel, Board. The bond shall be recorded by and placed in the supervision of all business and financial affairs of the custody of the Secretary. The Assistant Treasurer the University, including the Edward C. Elliott Hall shall have the authority and perform the duties of the of Music, Loeb Playhouse, the Purdue Memorial Treasurer in the case of the Treasurer's absence or Union, the Department of Intercollegiate Athletics, incapacity and any other duties prescribed by the all residence halls and other housing facilities, all Board or these Bylaws.
auxiliary and service enterprises, and the planning, development, maintenance and operation of the physical plant of the University.
Section 8. Legal Counsel. The Legal Counsel shall attend all stated meetings of the Board The Treasurer, or a representative duly authorized and executive sessions when requested by the Board, by the Treasurer, shall examine, approve and sign the and shall render such professional services as may be written instruments requiring the Treasurer's approval requested by the Board and the officers of the as provided in Article VII. The Treasurer shall have Corporation and the University.
the authority and perform the duties usually attached to the office and as may be prescribed by law, the Section 9. Assistant Legal Counsel. The Board, or these Bylaws. Assistant Legal Counsel shall assist the Legal Counsel and shall perform the duties of that officer in The Treasurer of the Corporation shall maintain an cases of absence or disability.
internal audit office independent of any other office of the Corporation or of the University. The Director ARTICLE V of Audits shall submit to the Board annually a written report on the work of the internal audit office for the Committees preceding calendar year. In addition, the Director of Audits, prior to the presentation of the written annual Section 1. Executive Committee. The report, shall make an annual oral presentation Chairman, Vice Chairman and at least one other concerning the work of the internal audit office to the member of the Board appointed by the Chairman 3
after consultation with the Board, shall constitute an the Audit and Insurance Committee's responsibilities Executive Committee which shall serve until the next generally. The Audit and Insurance Committee shall biennial meeting and until their successors are make an annual report to the Board at one of its appointed. During intervals between meetings of the stated meetings as determined,by the Committee.
Board, and subject to such limitations as may be required by law or specifically imposed by action of The Audit and Insurance Committee shall take such the Board, the Executive Committee shall have and steps as it deems necessary to be fully informed and may exercise all of the powers of the Board. The shall receive a copy of the Purdue University Annual Executive Committee shall keep a record of its Financial Report. In connection with the proceedings and report the same in full to the Board University's annual financial report, the Audit and at its next stated or special meeting, but the failure to Insurance Committee shall obtain such certifications do so or the failure of the Board to approve any from University officers as the Committee deems actions theretofore taken by the Executive Committee appropriate to insure compliance with all relevant shall not invalidate such action. Neither the creation and appropriate applicable accounting standards.
of the Executive Committee nor the delegation The Committee, through the Treasurer and the thereto of any authority of the Board shall operate to Director of Audits, shall establish procedures for the relieve the Board or any member thereof of any receipt, retention and treatment of complaints responsibility imposed upon it or upon such member received by the University regarding accounting, by law. internal controls and auditing matters, and shall implement and monitor a system that will enable Section 2. Finance Committee. After University employees and others to submit consultation with the Board, the Chairman shall infornation on such matters in a confidential, appoint a minimum of three members of the Board to anonymous manner.
the Finance Committee who shall serve until the next biennial meeting and until their successors are Section 4. Physical Facilities appointed; provided, however, that the Chairman and Committee. After consultation with the Board, Vice Chairman of the Board may not serve as the Chairman shall appoint a minimum of three Chairman of the Finance Committee. Subject to the members of the Board to the Physical Facilities control of the Board, the Finance Committee shall Committee, who shall .serve until the next biennial maintain oversight of the management of the meeting and until their successors are appointed. The investments, funds and trusts of the Corporation and Physical Facilities Committee shall maintain of the University by the Treasurer, as well as oversight of facilities construction and renovation oversight of the Corporation's debt program incurred activities of the Corporation.
through borrowing money. The Finance Committee shall make an annual report to the Board at one of its stated meetings as determined by the Committee, but Section 5. Other Committees. With the approval of the Boardi the Chairman may appoint no later than July 1 of each year.
such other special or permanent committees as the Chairman may deem advisable. Board members may Section 3. Audit and Insurance not serve on more than two committees nor be Committee. After consultation with the Board, chairman of more than one committee, except where the Chainnan shall appoint a minimum of three the number of committees or the number of available members of the Board to the Audit and Insurance Board members renders such limitations impractical.
Committee who shall serve until the next biennial meeting and until their successors are appointed. The Section 6. Conduct of Committee Chairman shall pay particular attention to the Meetings. Meetings of any Committee may be financial expertise of Board members in making conducted through the use of any means of appointments to the Committee. communication by which all members of the Committee participating may simultaneously hear Subject to the control of the Board, the Audit and each other during the Committee meeting. Any Insurance Committee shall maintain oversight of the committee member participating in a meeting by this internal audit function and shall receive and take means is considered to be present in person at the appropriate action upon the various reports made to it meeting.
by the Treasurer, the Director of Audits or by any other person as such reports may relate to the area of 4
ARTICLE VI Section 4. Relation of Faculty to Board of Trustees. All officiaf communications from the Officers and Faculty of the University Faculty to the Board shall be transmitted through the President of the University except as the permanent Section 1. President of the University. or special committees of the Board consult with, and The President of the University shall be elected by receive communications from, the heads of the the Board upon receiving not less than six affirmative respective schools or departments, and except as the votes of members of the Board. The Board shall fix Board, upon its own motion, shall invite official the length and terms of the President's employment. communications from the Faculty.
The President shall attend all stated meetings of the Board and executive sessions when requested by the ARTICLE VII Board, and report on the affairs of the University.
Contracts and Other Written Instruments The President of the University shall be the chief executive officer of the University and, subject to the Section 1. Instruments Requiring control of the Board, shall manage, direct and be responsible for the conduct of all the affairs of the Specific Approval and Authorization of University except those which by law or these the Board. Except as otherwise expressly Bylaws are made the specific responsibility of the authorized by resolution of the Board or these Treasurer or other persons. The President shall have Bylaws, the execution of the following types of the power, in the name of the University, to make contracts and other written instruments shall require and execute, or authorize the making and execution specific approval and authorization by the Board:
of, all contracts and written instruments made in the ordinary course of the operations of the University (a) All contracts and other written instruments except those which must be specifically approved relating to the acquisition or disposition of real estate and authorized by the Board or executed by the or any interests therein, except that:
Corporation, as provided in Article VII; provided, however, that all contracts and written instruments (i) leases with annual rents of $150,000 or imposing financial obligations on the part of the less may be approved and executed by the University shall first be approved by the Treasurer or Treasurer; a person duly authorized by the Treasurer.
(ii) leases with annual rents of more than
$150,000, but less than $400,000, may be Section 2. Other Officers. The Board may approved by the Physical Facilities appoint one or more Executive Vice Presidents and Committee; Vice Presidents of the University, who may exercise such powers and perform such duties under the (iii) contracts for purchase of real estate for supervision of the President of the University as the Board may approve. The Board may appoint other $500,000 or less may be approved and executed by the Treasurer; officers as it desires and prescribe their duties.
(iv) contracts for purchase of real estate for Section 3. Appointments of Faculty and more than $500,000 and up to and Staff. The President of the University shall be the including $1,000,000, may be approved by President of its Faculty. All appointments, the Physical Facilities Committee; and promotions, leaves of absence and other personnel actions with respect to the Faculty and Staff of the (v) all licenses, grants or easement and rights University shall be made by the President, except to of-way may be approved and executed by the extent that the Board may reserve the authority to the Treasurer.
ratify individually certain appointments and promotions. Those appointments ,and promotions (b) Authorization for all contracts for construction which must be ratified by the Board, shall be set forth of new buildings, additions to existing buildings, or on an official list maintained by the Secretary. The improvements, major alterations, repairs or Board may revise the official list from time to time rehabilitation of existing buildings or other capital without change in the Bylaws. plant assets the estimated cost of which exceeds 5
$5,000,000, and project budgets therefor, shall be approved by the Board. Authorization of such (e) All other contracts imposing financial contracts, the estimated cost of which is more than obligations on the part of the University or the
$2,000,000 and up to $5,000,000, and project Corporation in excess of $2,000,000. The Treasurer budgets therefor, may be authorized by the Physical may execute all other contracts imposing financial Facilities Committee. Such contracts the estimated obligations as approved by the Board, and authorize, cost of which is $2,000,000 or less, and project approve and execute such contracts imposing budgets therefor, may be authorized, by the financial obligations of $2,000,000 or less.
Treasurer. However, demolition of any significant However, any such contract of more than $1,000,000 structure shall be authorized and approved by the and up to $2,000,000 shall be reported to the Finance Board. Committee at its next meeting. No approval shall be required under this subparagraph (e) if the obligation Award of all contracts for construction of new involved has been previously approved by the Board buildings, additions to existing buildings, or through the allocations of funds or otherwise, or if improvements, major alterations, repairs, the obligation is one relating to nonnal and routine rehabilitation or demolition of existing buildings or operations, such as public utility services, equipment other capital plant assets in an amount in excess of maintenance contracts or requirements contracts.
$5,000,000 shall be approved by the Board. Award of such contracts in which the costs are more than (f) All such contracts and written instruments
$2,000,000 and up to $5,000,000 may be approved (except as otherwise authorized) in subparagraphs by the Physical Facilities Committee. The Treasurer [a], [b], [c] and [e] above shall be in form approved may execute all contracts under this subsection as by the Treasurer and shall be executed, if in the name approved for award by the Board or the Physical of the Corporation, by its Chainnan or Vice Facilities Committee. Award of such contracts which Chairman and attested by its Secretary or Assistant are in the amount of $2,000,000 or less may be Secretary, or if in the name of the University, by the approved and executed by the Treasurer. Those President or an Executive Vice President of the contracts approved by the Treasurer which are in University or a person duly authorized by the excess of $1,000,000 shall be disclosed to the President of the University.
Physical Facilities Committee at its next meeting following the award of such contracts. Section 2. Other Instruments. Instruments other than those as to which Board approval and (c) Any change orders in connection with contracts authorization are required by the provisions of of the types specified in (b) above, which increase Section 1 of this Article need not be so approved or the amount of such contracts by more than authorized by the Board, absent a specific legal
$1,000,000 shall be authorized and approved by the requirement, whether made in the name of the Board. Change orders which increase the contract Corporation or of the University.
amount by more than $250,000 and up to $1,000,000 may be authorized and approved by the Physical Such other instruments, if in the name of the Facilities Committee. The Treasurer may execute all Corporation, shall be approved by the Treasurer and change orders under this subsection as approved by shall be executed in the name of the Corporation by the Board or the Physical Facilities Committee. its Chairman or Vice Chairman and attested by its Change orders which increase the contract amount by Secretary or Assistant Secretary; and such other
$250;000 or less may be authorized, approved and instruments, if in the name of the University, shall be executed by the Treasurer, but if the increase is in executed in the name of the University by the excess of $150,000, the execution of such change President of the University, or an Executive Vice order shall be reported by the Treasurer to the President of the University, -or a person duly Physical Facilities Committee at its next meeting. authorized by the President of the University, and, Authority to approve and execute change orders of when required, by Section 1 of Article V1, shall be
$150,000 or less may be delegated by the Treasurer approved by the Treasurer or a duly authorized to the Vice President for Physical Facilities. representative.
(d) All written instruments to which the University or the Corporation is a party creating, amending and revoking trusts in which the University or Corporation is interested. ARTICLE VIII 6
to the University by the special designation of a Degrees building or a building addition.
Section 1. Degrees. Upon the All such determinations shall be made by the recommendation of the President of the University Board, except that the President shall be authorized and the Faculty, the Board may confer upon students to name rooms or other areas within buildings.
completing prescribed courses such degrees as may be deemed appropriate. The Board may further ARTICLE X confer appropriate degrees upon the completion of work by postgraduate students or upon the Conflicts of Interest completion of special advanced work by other persons under the direction and control of the 1. A Trustee shall be considered to have a University. The Board may also award honorary conflict of interest if: (a) such Trustee has existing or degrees in recognition of distinguished services potential financial or other interests which impair or within the scope of the educational objectives might reasonably appear to impair such Trustee's promoted by the University, and such degrees shall independent, unbiased judgment in the discharge of not be granted except upon the recommendation of his or her responsibilities to the University (which for the President of the University. the purposes of this Article shall include any of its subsidiaries or affiliates) or (b) such Trustee is aware ARTICLE IX that a member of his/her family (which for the purposes of this Article shall be a spouse, parents, Buildings siblings, children, and any other relative if the latter resides in the same household as the Trustee), or any Section 1. Buildings. The selection and organization in which such Trustee (or member of his employment of architects for all buildings of the or her family) is an officer, director, employee, University, the adoption of plans and specifications, member, partner, or Trustee, or has a controlling and details for such -buildings, and awards of interest, or has an existing or potential financial or contracts for the same shall be by the Board of other interest. All Trustees shall avoid such actual or Trustees, except to the extent delegated to the possible conflicts of interest, and disclose to the Physical Facilities Committee or to officers of the Board any possible conflict of interest at the earliest Corporation by the terms of Article VII. The practicable time. No Trustee shall speak on any Treasurer. may receive and review bids for all matter under consideration at a Board or Committee building projects, and to the extent all bids received meeting without first disclosing the actual or possible for a project exceed the authorized project budget conflict of interest; and no Trustees shall vote on any therefor the Treasurer is authorized to reject such matter in which there is or could be a conflict of bids without further action by the Board or Physical interest. The minutes of such meeting shall reflect Facilities Committee. The Treasurer is authorized to that a disclosure was made and that the Trustee delegate to one or more individuals the responsibility abstained from voting. Any Trustee who is uncertain for receipt and review of bids. whether a conflict of interest may exist in any matter may request the Board or Committee to resolve the Section 2. Naming of University question by majority vote.
Buildings. The University buildings shall be named in -accordance with policies established by the 2. All Trustees shall preserve and protect the Board which shall include the following: confidentiality of all 'private and proprietary information concerning the University. Such No building, or any addition to a building, of the information shall be used exclusively for the benefit University shall be designated by the name of any of the University, and never for the benefit of the particular person or persons except that (a) in cases Trustee, the Trustee's family or business, or any where testamentary gifts have been accepted by the entity or person whose interests are or might be Board for the construction of a building or an adverse to those of the University.
addition to a building and the terms of the gifts require or request that a particular name shall be used, and (b) in cases where it is desired to acknowledge conspicuous services of an individual ARTICLE XI 7
concerning the executive sessions. The Chairman Amendments shall serve as the spokesperson for the Board. Other Trustees shall avoid acting as spokesperson for the Section 1. Amendment of Bylaws. The Board unless specifically authorized to do so.
Bylaws may be changed or amended and additional Bylaws may be adopted at any stated meeting of the 8. A Trustee shall understand the role of the Board by a vote of seven members, provided that Board as a policy making and oversight body and notice of the intention to change, amend, or add to avoid active involvement in administration of that the Bylaws, in whole or in part, shall have been given policy unless specifically authorized to do so by the in the notice of the meeting or shall have been given Board.
at a preceding meeting of the Board.
- 9. A Trustee shall learn and consistently use designated institutional channels when conducting Section 2. Suspension of Bylaws. The Board business (e.g., responding to faculty and Bylaws or any of them may be suspended at any student grievances, responding to inquiries meeting by an affirmative vote of at least seven concerning the status of a presidential search).
members of the Board, and not otherwise.
- 10. A Trustee shall comply with conflict of APPENDIX A interest policies and requirements prescribed in the Bylaws and under state law. A Trustee shall refrain Trustee Code of Conduct from accepting duties, incurring obligations, accepting gifts or favors, engaging in private
- 1. A Trustee shall devote time, thought and business or professional activities when there is, or study to his or her duties as a member of the Board of would appear to be, a conflict or incompatibility Trustees of The Trustees of Purdue University. between the Trustee's private interests and the interests of Purdue University.
- 2. A Trustee shall learn how Purdue University functions - its uniqueness, strength, and needs 11.. A Trustee shall refrain from actions and and its place in post-secondary education. involvements that may prove embarrassing to Purdue University.
- 3. A Trustee shall carefully prepare for, regularly attend and actively participate in the Board 12. A Trustee shall act and make judgments meetings and committee assignments. always on the basis of what is best for Purdue University as a whole and for the advancement of
- 4. A Trustee shall accept and abide by the legal higher education in general.
and fiscal responsibilities of the Board as specified in federal and state law and the regulations, rules of Procedure for Responding to Breaches of the procedure, policies and resolutions of the Board of Code of Conduct Trustees.
- 1. Should evidence or allegations of Code of
- 5. A Trustee shall base his or her vote upon all Conduct violations by a Trustee of The Trustees of information available in each situation and shall Purdue University come to the attention of the exercise his or her best judgment in making decisions Chairman of the Board, which after further review by which affect the course of Purdue University. the Chairman appears to constitute a breach of the Code of Conduct, the Chairman and the Vice
- 6. A Trustee shall vote according to his or her Chairmen shall discuss the matter with the Trustee to individual conviction, and may challenge the obtain additional facts and perspective and to seek a judgment of others when necessary; yet a Trustee mutually agreeable resolution.
shall be willing to support the majority decision of the Board and work with fellow Board members in a 2. Should the Code continue to be violated by spirit of cooperation. the Trustee after discussion with the Chairman and the Vice Chainnan, the Chairman shall bring
- 7. A Trustee shall maintain the confidential information on the violation forward to the Board of nature of Board deliberations in executive sessions. Trustees in executive session. Should the Code This includes written and verbal communication thereafter continue to be violated, the Chairman, after 8
appropriate consultation, will place the matter on the agenda for appropriate action by the Board of Trustees. The Board shall discuss the matter in open session, allowing the Trustee whose conduct is at BYLAWS OF issue to provide an explanation of the conduct. The Board may then by majority vote censure the Trustee.
THE TRUSTEES
- 3. Should the Board censure the Trustee, formal notification of the censure shall be communicated to the Governor, and to any separate recommendatory OF or appointive authority of the Trustee, e.g., the Office of the Dean of Students or the Purdue Alumni Association. PURDUE UNIVERSITY CERTIFICATE As revised and amended I, to November 10, 2006 the duly elected, qualified and acting Secretary of The Trustees of Purdue University, hereby certify that as such officer I have custody of the corporate records, including the Bylaws, of The Trustees of Purdue University, and that the copy of the Bylaws to WEST LAFAYETTE, INDIANA which this Certificate is attached is a full, true and complete copy of the Bylaws of The Trustees of Purdue University as amended to date, as the same appear in the original records of The Trustees of Purdue University.
Date:
Secretary The Trustees of Purdue University 9
PURDU
LETTER OF TRANSMITTAL To the Board of Trustees of Purdue University:
We are pleased to submit the 87th annual financial report of Purdue University. This report is for the fiscal year that ended June 30, 2009, and sets forth the complete and permanent record of the financial status of the University for the year.
The University Financial Statements have been audited by the Indiana State Board of Accounts, and the Auditors' Report appears on page 5.
'a Respectfully submitted, Respectfully submitted, FRANCE A.CORDOVA A.V.DIAZ President Executive Vice Presidentfor Business and Finance, Treasurer Approved for publication and transmission to the governor of the state.
1
REPORT OF THE TREASURER This report presents Purdue University's financial position and the results of operations for the fiscal year ending June 30, 2009. We provide this financial report as part of the University's commitment to report annually on its fiscal affairs. These financial statements have been audited by the Indiana State Board of Accounts, whose report appears on page 5.
Purdue University, founded in 1869 and named after benefactor John Purdue, began its journey with six faculty, 39 students, and a mission to provide agricultural and mechanic arts education as one of the nation's land-grant institutions. Today, Purdue is a world-class research university, offering instruction in a wide range of disciplines and granting undergraduate and graduate degrees through four campuses. The student body across all campuses totals more than 69,000 students, who come from every county in Indiana, all 50 states, and 128 countries.
While the past fiscal year has seen difficult economic challenges, with those challenges come opportuni-ties. Purdue has reached record enrollment across the state. More than 300 faculty are collaborating on research and on addressing the social, economic, and political issues surrounding energy and the environment. Purdue was tapped as part of the federal stimulus program to develop degrees and Indiana workforce training programs for electric vehicles. Purdue also was selected by the U.S. Department of Energy to advance work in biofuels through a $20 million grant that will fund a new Energy Frontier Research Center. In addition, Purdue is help-ing Indiana business and industry become greener through services such as the Technical Assistance Program's energy efficiency services (EES) program and green specialist certificate program.
The National Science Foundation awarded $105 million to a Purdue-led team to spearhead a center that will serve as headquarters for the operations of the George E. Brown Jr. Network for Earthquake Engineering Simulation (NEES). Purdue will connect 14 NEES research equipment sites with the earthquake engineering community through groundbreaking cyber-infrastructure, education, and outreach efforts. Purdue's center began operations in October 2009 and is housed in the University's Discovery Learning Research Center in Discovery Park.
The University completed major construction projects in excess of $32 million during fiscal year 2009, in-cluding the $19.8 million Wiley Dining Court food service consolidation. The new State Street Towers residence hall was completed in August 2009 and is now fully occupied. Additional capital investments estimated at more than $600 million were under way or in design as of June 30, 2009, including the $25 million Discovery Learning Research Center, the $28.5 million Lilly Hall West Wing renovation, the $99.5 million Mackey Complex Renova-tion and Addition, and the $32.9 million Hockmeyer Hall of Structural Biology. Also in progress are additional residence halls at the Calumet and Fort Wayne campuses.
I wish to introduce and welcome three new trustees who began their service in July 2009, replacing J. Timothy McGinley, Susan B. Butler, and student Jill Steiner. McGinley had served as chairman for the last 16 years and was a member of the board for nearly 20 years. Our new trustees are Don Thompson, president of McDonald's USA; Michael R. Berghoff, founder of Lenex Steel in Indianapolis; and Tyler Teykl, a student from Texas.
The University continues to position itself as a leader in research, a provider of strong international lead-ership, and an economic engine for the state of Indiana and the United States.
A. V. DIAZ Executive Vice Presidentfor Business and Finance, Treasurer 2
BOARD OF TRUSTEES As of June 30, 2009 The responsibility for making rules and regulations to govern the University is vested in a 10-member Board of Trustees appointed by the governor. The selection of these trustees is prescribed in Indiana Code IC 21-23-3. Three of the trustees are selected by the Purdue Alumni Association. The remaining seven trustees are selected by the governor. Two of the trustees must be involved in agricultural pur-suits, and one must be a full-time student of Purdue University. All trustees serve for a period of three years, except for the student member, who serves for two years.
J.Timothy John D. Hardin Jr. Michael J. Birck JoAnn Brouillette Susan B.Butler McGinley Vice Chairman Hinsdale, Illinois West Lafayette, Tucson, Arizona Chairmanof Board of Board Chairman and CEO, Indiana Founder and CEO, Appointed July 1993 Appointed Tellabs, Inc. ManagingPartner Susan Bulkeley Indianapolis,Indiana September 2004 Term: 1999-2009 and President, Butler Institutefor President,House Danville,Indiana Demeter LP the Development of Investments, Inc. Farmer Term: 2006-2009 Women Leaders Term: 1989-2010 Term: 1992-2010 Term: 2006-2009 Keith Kracfl William S. Oesterle Mamon M. Thomas E. Jill Steiner Los Gatos, California Indianapolis,Indiana Powers Jr. Spurgeon Berne, Indiana CEO,3points, LLC CEO,Angie's List Gary,Indiana Peoria, Illinois Student Term: 2007-2010 Term: 2005-2011 President,Powers and Consultant, Term: 2007-2009 Sons Construction Lincoln Office Company, Inc. Term: 2005-2011 Term: 1996-2011 3
OFFICERS OF THE UNIVERSITY As of June 30, 2009 OFFICERS OF THE BOARD OF TRUSTEES J. TIMOTHY MCGINLEY, Chairman JOHN D. HARDIN JR., Vice Chairman JAMES S. ALMOND, Interim Treasurer ROSEANNA M. BEHRINGER, Secretary ANTHONY S. BENTON, Legal Counsel ADMINISTRATIVE OFFICERS FRANCE A. CORDOVA, President W. RANDY WOODSON, Executive Vice Presidentfor Academic Affairs and Provost JAMES S. ALMOND, Interim Executive Vice President and Treasurer A. V. DIAZ, Executive Vice Presidentfor Business and Finance, Treasurer(effective July 1, 2009)
MURRAY M. BLACKWELDER, Senior Vice Presidentfor Advancement RICHARD 0. BUCKIUS, Vice Presidentfor Research MORGAN J. BURKE, Directorof IntercollegiateAthletics PEGGY L. FISH, Director ofAudits JOSEPH B. HORNETT, Senior Vice President, Treasurer,Purdue Research Foundation WILLIAM G. MCCARTNEY, Vice Presidentfor Information Technology and CIO ROBERT E. MCMAINS, Vice Presidentfor Physical Facilities JESSE L. MOORE, MANAGER, Supplier Diversity Development RABINDRA N. MUKERJEA, Directorof Strategic Planningand Assessment THOMAS B. ROBINSON, Vice Presidentfor Student Services ALYSA CHRISTMAS ROLLOCK, Vice Presidentfor Human Relations KEN L. SANDEL, ManagingDirectorfor the Executive Vice Presidentand Treasurer TIMOTHY J. SANDERS, Associate Vice Presidentfor Governmental Relations JOHN A. SAUTTER, Vice Presidentfor Housing and Food Services SCOTT W. SEIDLE, Senior Directorof Investments JOHN R. SHIPLEY, Interim Vice Presidentfor Business Services and Assistant Treasurer TERI L. THOMPSON, Vice Presidentfor Marketingand Media GLENN F. TOMPKINS, Senior Associate Athletic Director-Business REGIONAL CAMPUS STAFF HOWARD S. COHEN, Chancellor,Purdue University Calumet JAMES B. DWORKIN, Chancellor,Purdue University North Central MICHAEL A. WARTELL, Chancellor,Indiana University-Purdue University Fort Wayne.
STEPHEN R. TURNER, Interim Vice Chancellorfor Administration, Purdue UniversityNorth Central WALTER J. BRANSON, Vice Chancellorfor FinancialAffairs, Indiana University-PurdueUniversity Fort Wayne JAMES K. JOHNSTON, Vice ChancellorforAdministrative Services, Purdue University Calumet 4
17\STATE OF INDIANA AN EQUAL OPPORTUNITY EMPLOYER STATE BOARD OF ACCOUNTS 302 WEST WASHINGTON STREET ROOM E418 INDIANAPOLIS, INDIANA 46204-2765 Telephone: (317) 232-2513 Fax: (317) 232-471 I Web Site: www.in.gov/sboa INDEPENDENT AUDITOR'S REPORT TO: THE OFFICIALS OF PURDUE UNIVERSITY, WEST LAFAYETTE, INDIANA We have audited the accompanying basic financial statements of Purdue University, a component unit of the State of Indiana, as of and for the years ended June 30, 2009 and 2008. These financial statements are the responsibility of the University's management. Our responsibility is to express an opinion on these financial statements based on our audits. We did not audit the financial statements of the component unit of the University as discussed in Note 1, which represents 100% of the assets and revenues of the discretely presented component unit. We also did not audit the trust which maintains the University's portion of trust agreements as discussed in Note 1. The University's interest in the charitable remainder trusts represents approximately .3% of the assets of the University. The financial statements of these units were audited by other auditors whose reports thereon have been furnished to us and our opinion, insofar as it relates to those units, is based upon the reports of the other auditors.
We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform
/ the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.
In our opinion, based on our audits and the reports of the other auditors, the financial statements referred to above present fairly, in all material respects, the financial position of Purdue University, as of June 30, 2009 and 2008, and the changes in its financial position and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated October 19, 2009, on our consideration of Purdue University's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. The report is an integral part of an audit performed in accordance with Government Auditing Standards, and should be read in conjunction with this report in considering the results of our audit. This report will be issued in the University's Single Audit report prepared in accordance with OMB Circular A-1 33.
The Management's Discussion and Analysis (MD&A) is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it.
STATE BOARD OF ACCOUNTS October 19, 2009 S5,.
MANAGEMENT'S DISCUSSION AND ANALYSIS Forthe Fiscal Year Ending June 30, 2009 INTRODUCTION The following discussion and analysis provides an overview of the financial position of Purdue University for the fiscal year ending June 30, 2009, the financial activities for the 2008-2009 fiscal year, and a brief description of the financial statements produced herein. This discussion should be read. in conjunction with the financial statements and the notes to the statements, which immediately follow this section.
The financial information presented in this report is designed to enable the user to review how the University managed its resources to meet its primary missions of discovery, learning, and engagement.
It should be recognized that a presentation of the financial performance of the University is not a full measure of the value of the discovery, learning, and engagement functions carried out during the year.
This report deals with the costs and sources of revenue used to provide the quality and diversity in higher education that the University believes necessary to meet its goals and objectives.
PURDUE UNIVERSITY FINANCIAL STATEMENTS Use of the Financial Statements The primary purpose of financial reporting, whether for a commercial enterprise or for a university, is to provide information that will assist (1) management in the effective allocation and use of the organization's resources and (2) the general public, investors, creditors, and others in evaluating the effectiveness of management in achieving organizational objectives. The nature of the organization, its resources, and its objectives all serve to influence the form and process by which the accounting is accomplished and information reported.
The main goal of a college or university is to provide services that fulfill societal needs without regard for financial gain. Resources are consumed to attain service objectives rather than to make a profit.
The accounting and reporting process must, therefore, address itself to accounting for resources re-ceived, used, and held rather than determining net income.
The Statement of Net Assets provides a summary view of the assets, liabilities, and net assets of the University. The Statement of Revenues, Expenses, and Changes in Net Assets, on the other hand, summarizes the yearlong financial activities that caused the changes in year-end net assets on the Statement of Net Assets. Likewise, the Statement of Cash Flows reconciles the beginning and ending balances of cash and cash equivalents and articulates sources and uses of cash. The Statement of Net Assets classifies assets and liabilities as either current or noncurrent. Current assets are available to meet the needs of the University in the short term. Similarly, current liabilities are due and payable within the next fiscal year.
Statement of Net Assets Current assets include those that may be used to support current operations, such as cash and cash equivalents, accounts and pledges receivable, and inventories. Noncurrent assets include capital assets, certain pledges receivable, and investments. Total assets were $4.04 billion as of June 30, 2009, com-pared to $3.96 billion at June 30, 2008, an increase of $79.7 million or 2.0%. Current assets as of June 30, 2009, increased $100.2 million, while noncurrent assets decreased $20.5 million, or 0.6%.
6
Figure 1 depicts the portion of total assets that were capital. Figure 1 Cash and cash equivalents increased $101.6 million to $511.3 mil- Capital vs. Other Assets (Dollarsin Millions) lion. Included, however, are $137.9 million in Security Lending assets 4,000-and $188.9 million in invested bond proceeds. The remaining $184.5 3,500-
- Capital million is available for operations as of June 30, 2009, versus $236.8 3,000- Other Assets million for the prior year. Invested bond proceeds increased $141.4 2,500-million over the prior year due to new bonds issued during the year 2,000-for construction projects.
1,500-Total Pledges Receivable increased $1.3 million from $63.2 million 1,000 at June 30, 2008, to $64.5 million at June 30, 2009. The mix between 500 Current and Noncurrent Pledges Receivable shifted as $16.7 million 0 of existing pledges are now due within the next fiscal year and there "- ° -
has been a decrease in the amount of longer-term pledges. Noncurrent Pledges Receivable decreased $13.5 million from the prior year, while Current Pledges Receivable in-creased $14.8 million.
The state of Indiana paid its remaining $8.6 million due from the June 2005 appropriation. The funds, however, were restricted to repair and rehabilitation and were not available for general institutional or operating purposes.
Marketable securities and other investments decreased $108.8 million from the previous year. This was the result of a deteriorating economy and related market instability in 2008-2009 and their im-pact on the University's endowment-related assets. Please reference a more detailed discussion in the "Statement of Revenues, Expenses, and Changes in Net Assets" section on page 11.
Current liabilities are generally expected to become due and payable over the course of the follow-ing fiscal year. These include accounts and other payables, deferred revenues, the current portion of long-term debt, liability for securities-lending activity, and salaries and related compensation payables.
Current liabilities include variable-rate demand bonds, although most of the bonds are expected to be "Gateway to the Future" arch 7
paid in future fiscal years. Noncurrent liabilities include bonds, Figure 2 notes, and leases payable. Total liabilities were $1.225 billion on June 30, 2009, and $997.6 million on June 30, 2008. Figure 2 de- Long-term Debt vs. Other Liabilities (Dollarsin Millions) picts the portion of long-term debt (noncurrent) relative to total 1200-liabilities. 1,100-Debt Lotng-term 1,000-Accrued expenses increased by $11.8 million, primarily due to 900- DtherLiabdites 800-the change in medical plan-related liabilities (incurred but not 700-600-paid) that followed the change from an insured to a self-funded 500-plan for one of the University's insurance providers on January 1, 400-300.
2009. 200-100-Securities lending liabilities increased $12.5 million from the 0.
prior year. For a detailed discussion of the University's security IS 0.00%1*
lending program, please refer to Note 4 on page 31.
Bonds, leases, and notes payable increased $188 million from the prior year. During September 2008,
$77.6 million of variable-rate demand bonds were put back to the institution, but all put bonds were subsequently remarketed by October 2, 2008. This was a result of the turmoil in the bond markets and the bankruptcy of one of the University's remarketers. A discussion of the University's capital financ-ing activities appears in the "Debt and Financing Activities" section on page 10, as well as in the notes to the financial statements.
Net assets are classified into four categories: invested in capital assets, net of related debt; restricted-nonexpendable; restricted-expendable; and unrestricted. "Invested in capital assets, net of related debt" represents the University's investment in capital assets such as movable equipment, buildings, land, infrastructure, and improvements, net of accumulated depreciation and related debt, subject to the University's policies on capitalization. "Restricted-nonexpendable" represents the University's permanent endowment funds received from donors for the purpose of creating present and future income. These funds must be held inviolate and in perpetuity and are, therefore, not expendable.
Earnings on these funds support various programs determined by donors. "Restricted-expendable" represents net assets that have purpose restrictions imposed by third parties. Examples include schol-arship funds and contract and grant funds. Unrestricted net assets do not have third-party restrictions, although management has designated these funds for a particular purpose. It is management's practice to designate unrestricted net assets for specific purposes at the close of each fiscal year. Total net assets for the University were $2.81 billion as of June 30, 2009. Figure 3 Figure3 details the composition of net assets and includes a comparison between fiscal years. Composition of Net Assets (Dollars in Millions)
Invested in capital assets, net of related debt increased $51.2 million, or 5.6%. The University added capital assets of $186.3 Unrestricted million and related accumulated depreciation of $90.4 million, SRestricted-Expeadable less disposals. Debt transferred related to expended bond and
- etitdNoepnal commercial paper proceeds, net of payments and amortization of Utnstedm Capeita Assets, Net bond premiums, accounted for $44.7 million.
8
Restricted nonexpendable increased $22.7 million, or 6.0%, related to permanent gifts to endowments received, which were offset by decreases related to market conditions for interest in charitable remain-der trusts.
Restricted expendable decreased $206.5 million, or 26.1%. This was driven by the equity markets over the past year related to the endowment pool investments. Unrestricted net assets declined $15.2 million, or 1.7%, which also was related to a decline in unrestricted pooled endowment investments.
Overall, net assets declined $147.8 million, or 5.0%.
A summarized comparison of the University's assets, liabilities, and net assets appears in Table 1.
Table 1. Summary Statement of Net Assets (Dollarsin Thousands) 2006-2007 2007-2008 2008-2009 Current Assets $681,386 $605,607 $705,765 Capital Assets 1,423,291 1,510,794 1,606,709 Other Assets 1,805,246 1,842,966 1,726,551 Total Assets $3,909,923 $3,959,367 $4,039,025 Current Liabilities $597,753 $525,267 $588,689 Noncurrent Liabilities 477,578 472,309 636,353 Total Liabilities $1,075,331 $997,576 $1,225,042 Invested in Capital Assets, Net of Related Debt $863,282 $913,478 $964,652 Restricted-Nonexpendable 335,904 375,364 398,025 Restricted-Expendable 785,084 790,562 584,106 Unrestricted 850,322 882,387 867,200 Total Net Assets $2,834,592 $2,961,791 $2,813,983 Major Construction Projects The University continues to expand its campuses and renovate existing facilities to meet the needs of its students, faculty, and staff. Significant projects completed during the 2008-2009 fiscal year are listed in Table 2.
Table 2. MajorProjects Completed during the 2008-2009 Fiscal Year (More than $2 million)
Project Total (Dollars inThousands)
Patty Jischke Early Care &Education Center (Child Care Center) $3,000 Harrison Street Aerial Line Relocation 2,500 Purdue Village Community Center 3,820 Residence Halls Food Service Consolidation, Phase IV 19,800 Stewart Center Fourth Floor Renovation for Library 3,600 Total Major Projects Completed $32,720 9
Table 3. Major Construction Projects in Progress (More than $2 million)
Project Total (Dollars inThousands)
Boiler No. 6 $53,000 Calumet-Student Housing Phase II 21,100 Campus-Wide Tunnel Repair &Waterproofing-Phase I 2,000 Discovery Learning Research Center 25,000 Discovery Park Site Development Phase VI 2,400 Energy Perf Contract-Brown, Stewart Center, &Civil Engineering 4,504 Fort Wayne Energy Management Performance 2,454 Fort Wayne Student Housing Phase 111 38,000 Fort Wayne Student Services &Library Complex 42,400 Gatewood Wing-Mechanical Engineering Building 34,500 Harrison Hall Sprinkler System and AC Renovation 11,500 High Voltage Improvement Phase II 25,100 Hillenbrand Residence Hall Dining Court Renovation 3,200 Hockmeyer Hall of Structural Biology 32,900 Krannert Building Basement &3rd Floor Renovation 3,500 Lilly Hall West Wing Renovations 28,550 Mackey Complex Renovation &Addition 99,500 McCutcheon Hall Fire Protection and Air Conditioning 11,207 Niswonger Aviation Technology Building 7,800 Replacement Student Housing (First Street Towers) 52,000 Wade Utility MACT Compliance 9,000 Wetherill Laboratory of Chemistry Electrical Upgrade 2,000 Wetherill Air Handler Units Replacement 12,000 Windsor Residence Halls Renovation 53,000 Young Hall Exterior Recladding 6,000 Young Hall Floors 9 and 10 Renovation 4,455 Total Major Projects in Progress $587,070 In addition, the University's Board of Trustees has authorized the following major projects that had not been started as of June 30, 2009, and may not have state approval.
Table 4. Major Projects Authorized but Not Started Project Budget (Dollars inThousands)
Bill &Sally Hanley Hall-Human Development $11,500 Calumet-Powers Building Infrastructure Upgrade 3,260 Total Major Projects Authorized-Not Started $14,760 DEBT AND FINANCING ACTIVITIES Bonds, Leases, and Notes (Net) obligations totaled $831.1 million as of June 30, 2009, up from
$643.1 the prior year. These obligations are nearly 68% of the total liabilities of the institution. The University's debt portfolio as of June 30, 2009, consisted of $231.1 million of variable-rate instru-ments, or 27.8%, compared to $600 million in fixed-rate obligations. The University continues to 10
maintain its excellent credit ratings by Moody's Investors Service (Aal) and by Standard & Poor's (AA). Purdue University is one of only nine public higher education institutions whose Moody's credit rating is Aal or better (Aaa). In addition, the University's variable-rate debt received short-term rat-ings by Moody's of VMIG- 1 and by Standard & Poor's of A- 1+. A brief discussion of major debt issued during the past fiscal year follows below.
On January 22, 2009, the University issued Student Facilities System Revenue Bonds Series 2009A for
$35.0 million with a $0.6 million net original issue premium. This series was issued to finance the costs for the remaining portion of the new student housing facility, First Street Towers, on the West Lafayette campus ($3.4 million); the renovation of Windsor Residence Halls ($8.7 million); Calumet Student Housing Phase II ($16.8 million); and for refunding a portion of outstanding commercial paper ($6.4 million) plus costs of issuance ($0.3 million).
On May 21, 2009, Student Facilities System Revenue Bonds Series 2009B were issued in the amount of $41.5 million with a $2.2 million net original issue premium. This series was issued to finance the costs of the Student Housing Phase III project on the Fort Wayne campus ($31.7 million), the contin-ued renovation of Windsor Residence Halls ($8.8 million), and for refunding a portion of outstanding commercial paper ($2.9 million) plus costs of issuance ($0.3 million).
On April 9, 2009, Student Fee Bonds Series X were issued in the amount of $106.9 million with a
$7.1 million net original issue premium. This series was issued to finance the replacement of a boiler in the Wade Utility Plant ($53.1 million), addition of the Roger B. Gatewood wing in the Mechanical Engineering Building ($16.4 million), Student Services and Library Complex on the Fort Wayne cam-pus ($32.7 million), repair and rehabilitation projects on the West Lafayette campus ($5.3 million),
and for refunding a portion of outstanding commercial paper ($5.8 million) plus costs of issuance
($0.7 million).
On April 1, 2008, a commercial paper agreement was negotiated with Goldman, Sachs & Company.
This agreement authorized a maximum borrowing of $50 million. The balance outstanding as of June 30, 2009, was $34.4 million. During the 2008-2009 fiscal year, $32 million of commercial paper was issued to fund the renovation of the east wing of Lilly Hall and to repair and rehabilitate electrical and air handling in the Wetherill Laboratory of Chemistry.
Figure 4 compares the composition of long-term debt (noncurrent portion) by fiscal year.
STATEMENT OF REVENUES, EXPENSES, AND CHANGES INNET ASSETS Figure 4 The Statement of Revenues, Expenses, and Changes in Net Assets Composition of Long-term Debt (Doars nMilions) provides information regarding how the results of operations, nonoperating revenues, and capital funding over the course of 600 Capital ....
550 the fiscal year affected the net assets of the University.
,
A sum- 500
~450-Bonds y.... Net NotesPayable marized comparison of the University's revenues, expenses, and 4500 changes in net assets follows in Table 5. 350 300 Revenues are classified as either operating or nonoperating. 250 200 -
Operating revenues include tuition and fees, grants and con- 150 100 tracts, auxiliary enterprises, and sales and services. Tuition and 50 fees and housing are shown net of an allowance for scholarships. 0f 'Jo If scholarships awarded to students exceed the amount owed for 1 110 TIZ9 tuition and housing, the amounts paid to students are shown 11
Table 5. Summary Statement of Revenues, Expenses, and Changes in Net Assets (Dollarsin Thousands) 2006-2007 2007-2008 2008-2009 Operating Revenues Tuition and Fees, Net $492,122 $525,791 $574,094 Grants and Contracts 251,714 278,481 285,347 Auxiliary Enterprises, Net 190,732 211,676 213,044 Other Operating Revenues 77,186 90,472 84,013 Total Operating Revenues $1,011,754 $1,106,420 $1,156,498 Operating Expenses Depreciation 97,708 106,652 112,244 Operating Expense 1,361,592 1,489,407 1,568,414 Total Operating Expenses $1,459,300 $1,596,059 $1,680,658 Operating Loss ($447,546) ($489,639) ($524,160)
Nonoperating Revenue 667,866 531,490 348,409 Capital and Endowments 81,723 85,348 27,943 Total Nonoperating Revenues $749,589 $616,838 $376,352 Increase in Net Assets $302,043 $127,199 ($147,808)
Net Assets, Beginning of Year 2,532,549 2,834,592 2,961,791 Net Assets, End of Year $2,834,592 $2,961,791 $2,813,983 as expenses. Nonoperating revenues include state appropriations, investment income, and private gifts. Because Purdue is a public university, nonoperating revenues are an integral part of its operating budget. Private gifts for capital projects and additions to the University's permanent endowment also are considered nonoperating sources of revenue but are not part of the University's operating bud-get. Figure 5 provides information about the University's sources of revenues, excluding endowments and capital, for the 2008-2009 fiscal year. Overall, the University had a net decrease in its net assets of
$147.8 million. Discussion of the major impacts to net assets and operations are outlined below.
Revenues, 2008-2009 Gifts, Noncapital 6% Other 5%
Figure5 Tuition and 34%
State -
Appropriati ons, Noncapital 23% Contracts and Grants Auxiliary Enterprises 19%
13%
12
Total operating revenues increased $50.1 million, or 4.5%, Figure 6. Five-Year Enrollment Data*
to $1.16 billion over the previous year. Net tuition and fee revenue increased $48.3 million, or 9.2%, over the previ- Fall Semester Enrollment ous year. This was the result of a student fee rate increase West Lafayetle RegonalCampuses
- Statewide Technology and record enrollment at the West Lafayette campus. 70,000 Enrollment at all campuses for 2008-2009 increased by 1,368 students. West Lafayette's enrollment increased 988 60,000-students. Enrollment patterns for the past five years are illustrated in Figure 6.
The University also changed its accounting method for 40,000 -
measuring scholarship allowance due to a new student 30,000 system implementation at the West Lafayette campus that 2 impacted the way net tuition revenue is reported. This 20,000 _0,, 110 10 "
change does not have an impact on total institutional Fiscal June30 YearEnding
!
financial aid. Grant and contract revenue increased Enrollnentfigures do not include Purdue University
$6.8 million, or 2.4%, due to increased research activity at students enrolled at the Indiana University-Purdue the West Lafayette campus. University Indianapoliscampus.
Total operating expenses increased $84.6 million, or 5.3%, from $1.60 billion for the 2007-2008 fiscal year to $1.68 billion for the 2008-2009 fiscal year. Compensation and benefits, which makes up nearly 67% of operating expenses, increased $59.1 million. While salary and wages only increased 3.2%, re-lated benefits increased 12.2% due to increased medical claims and benefits, retirement contributions, and the amortization of the other post-employment benefits obligation. Due to the fiscal measures undertaken at the University as a result of the severe recession, supplies and other services only increased 0.2%.
The University increased total financial aid (Scholarships, Fellowships and Awards, and Scholarship Allowances) to its students by nearly $16 million, or 14.7%, over the previous year. In its quest to increase academic excellence by attracting the best and brightest students in Indiana and the United States, the University offered Presidential and Trustee Scholarships to high school students achiev-ing high academic standards and SAT/ACT scores. The Trustees scholarship ($8,000 for in-state and
$10,000 for out-of-state) was awarded to 760 students (367 from Indiana) for a total of $6.9 million.
The Presidential Scholarship ($5,000 for in-state and $7,000 for out-of-state) was awarded to 609 stu-dents (358 from Indiana) for a total of $3.5 million. In addition, there was an increase of $5.5 million in Pell Grants awarded from the prior year.
McGinley Plaza at Discovery Park 13
Nonoperating revenues (expenses) decreased $183.1 million, or 34.4%, from $531.5 million in the 2007-2008 fiscal year to $348.4 million in the 2008-2009 fiscal year. While state appropriations, fed-eral government financial aid, and private gifts increased, investment income declined $209.2 million.
Although negative results are disappointing, the University's endowment decreased 20.6%, com-pared to a decline of 26.2% for the broader market as measured by the S&P 500 index for the fiscal year ending June 30, 2009. The University's endowment was invested 43% in public equities, 20%
in fixed income, and 37% in private investments. It should be noted that due to its internal controls over investing, the University did not experience any losses as a result of fraudulent money managers.
The University distributed $83.8 million from its cash pool income and endowments in support of operations.
Capital and endowment income declined $57.4 million, or 67.3%, over the previous year from $85.3 million in the 2007-2008 fiscal year to $27.9 million in the 2008-2009 fiscal year. The University did not receive its scheduled $9.9 million in capital appropriations from the state of Indiana. Capital gifts decreased $15.7 million and private gifts for endowments declined $19.9 million over the previous fiscal year. This was a result of economic conditions and a slowdown in the number of capital proje~cts requiring donations.
STATEMENT OF CASH FLOWS The Statement of Cash Flows presents sources and uses of cash and cash equivalents throughout the fiscal year. These activities are presented in four categories: operating, noncapital financing, invest-ing, and capital and related financing. Net increases or decreases in cash and cash equivalents pro-vide a reconciliation to beginning and ending balances as presented in the Statement of Net Assets.
This statement also indicates the extent to which operating activities provided or used cash. Table 6 provides a summarized comparison of the University's sources, uses, and changes in cash and cash equivalents.
Table 6. Summarized Comparison of Changes in Cash and Cash Equivalents (Dollarsin Thousands) 2006-2007 2007-2008 2008-2009 Cash Used by Operating Activities ($373,899) ($379,971) ($377,861)
Cash Provided by Noncapital Financing Activities 534,389 546,414 545,349 Cash Provided (Used) by Investing Activities 10,731 (74,369) (43,355)
Cash Used by Capital and Related Financing Activities (122,703) (139,582) (22,485)
Net Increase (Decrease) in Cash and Cash Equivalents $48,518 ($47,508) $101,648 Cash and Cash Equivalents, Beginning of Year 408,650 457,168 409,660 Cash and Cash Equivalents, End of Year $457,168 $409,660 $511,308 ECONOMIC FACTORS THAT WILL AFFECT THE FUTURE State operating appropriations to the University were cut $3.7 million, or 1.0%, in fiscal year 2009 and the state also did not appropriate $9.9 million of scheduled repair and rehabilitation funds. This was due to the severe economic recession and its impact on state revenues. Those conditions were amplified when the state for the 2009-2011 biennium cut operating appropriations by approximately
$21 million, or 8.0%, at the West Lafayette campus and did not appropriate funding for repair and rehabilitation projects for all campuses. However, due to the America Recovery and Reinvestment Act (ARRA), those cuts were backfilled on a one-time basis, including an additional $14.9 million for re-14
pair and rehabilitation. The University is expected to receive those funds over the next two fiscal years.
Also as a result of the ARRA, through September 4, 2009, the University has been awarded $46.2 mil-lion in federal research and construction grants and contracts. On September 9 under the ARRA, the University issued $42.795 million of taxable Certificates of Participation Series 2009B and will receive a 35% interest expense credit annually from the federal government.
The University set fees for the 2009-2011 biennium that resulted in a 5.0% increase for Indiana resi-dents and 6.0% increase for nonresident students at the West Lafayette campus each of the next two years. There also was a $500 fee per academic year added for new West Lafayette students, tied to stra-tegic plan improvements for academic programs, financial aid, and student success programs, and to attracting and retaining top faculty. First-time Indiana undergraduate students have had this fee re-bated for fiscal year 2009-20 10 using the stimulus funding provided to Purdue by the Indiana General Assembly. Students enrolled prior to the summer of 2009 will not be assessed the fee. The University will rebate $250 for fiscal year 2010-2011 to resident undergraduate students. Federal stimulus dollars will cover the cost of the rebate.
Enrollment reached an all-time high of 69,355 at all Purdue campuses for the fall semester of the 2009-2010 academic year - up from 67,355* the previous year. Enrollment at the West Lafayette campus was 39,697, a decline of 393 students. The academic quality of the freshman class at the West Lafayette campus increased for the fourth consecutive year. Cumulative SAT scores increased 11 points and are 24 points better than the class that came to Purdue two years ago. Total enrollment for the class was 6,171 students, down from 7,063 the previous year. Nearly 10,000 Indiana residents applied for freshman admission to the West Lafayette campus and all but 200 were offered admission within the Purdue system, whether in West Lafayette or at one of the regional campuses.
The University is positioned to maintain its strong financial position into the future.
Particularattention should be given to the "Notes to the FinancialStatements" that are an integralpart of the financial statements.
Enrollmenttfigures do not include Purdue University students enrolled at the Indiana University-PurdueUniversity Indianapoliscampus.
Hockmeyer Hall of Structural Biology 15
STATEMENT OF NET ASSETS As of June 30 2009 2008 (Dollars in Thousands)
ASSETS:
Current Assets:
Cash and Cash Equivalents $511,308 $409,660 Accounts Receivable, Net of Allowance for Uncollectible Amounts 59,980 61,615 Marketable Securities 52,929 63,492 Pledges Receivable, Net of Allowance for Uncollectible Amounts 37,421 22,586 Notes Receivable, Net of Allowance for Uncollectible Amounts 7,879 8,214 Accrued Revenues 15,977 15,014 Appropriation Receivable from the State 8,603 Other Assets 20,271 16,423 Total Current Assets $705,765 $605,607 Noncurrent Assets:
Notes Receivable, Net of Allowance for Uncollectible Amounts $46,009 $45,532 Pledges Receivable, Net of Allowance for Uncollectible Amounts 27,113 40,617 Marketable Securities and Other Investments 1,641,030 1,739,307 Interest in Charitable Remainder Trusts 12,399 17,510 Capital Assets, Net of Accumulated Depreciation 1,606,709 1,510,794 Total Noncurrent Assets 3,333,260 3,353,760 Total Assets $4,039,025 $3,959,367 LIABILITIES:
Current Liabilities:
Accounts Payable $54,727 $46,413 Accrued Salary and Wages 12,189 10,809 Accrued Compensated Absences (Current Portion) 24,658 24,644 Deferred Revenue 40,117 41,983 Deposits Held inCustody for Others 25,000 22,576 Accrued Expenses 33,080 21,275 Securities Lending Liability 137,937 125,391 Bonds (Net), Leases, and Notes Payable (Current Portion) 260,981 232,176 Total Current Liabilities $588,689 $525,267 16
STATEMENT OF NET ASSETS (CONTINUED)
As of June 30 2009 2008 (Dollars inThousands)
Noncurrent Liabilities:
Accrued Compensated Absences (Less Current Portion) $28,464 $27,653 Other Post-Employment Benefits 12,138 6,134 Funds Held in Trust for Others 5,743 7,556 Bonds (Net), Leases, and Notes Payable (Less Current Portion) 570,090 410,914 Advances from Federal Government 19,918 20,052 Total Noncurrent Liabilities 636,353 472,309 Total Liabilities $1,225,042 $997,576 NET ASSETS:
Invested in Capital Assets, Net of Related Debt $964,652 $913,478 Restricted Nonexpendable Instruction and Research 211,648 197,569 Student Aid 162,723 149,752 Other 23,654 28,043 Total Nonexpendable $398,025 $375,364 Expendable Instruction, Research, and Public Service $155,851 $139,512 Student Aid 64,208 58,990 Auxiliary Enterprises 3,799 4,584 Construction 68,832 96,893 Other (Note 1) 291,416 490,583 Total Expendable $584,106 $790,562 Unrestricted 867,200 882,387 Total Net Assets $2,813,983 $2,961,791 See Accompanying "Notes to the FinancialStatements."
Niswonger Aviation Technology Building 17
COMPONENT UNIT Statement of Financial Position Purdue Research Foundation Statement Reported as of June 30, 2009 (Dollars in Thousands)
ASSETS:
Cash and Cash Equivalents $19,670 Accounts and Other Receivables 18,474 Pledges Receivable 956 Investments in Securities 587,987 Notes Receivable 493 Investment in Affiliates 10,971 Real Estate 158,410 Less Accumulated Depreciation (25,720)
Net Real Estate $132,690 Other Assets and Equipment $11,622 Less Accumulated Depreciation (5,389)
Net Other Assets and Equipment $6,233 Interest in Charitable Remainder Trusts $20,496 Interest in Charitable Perpetual Trusts 12,832 Total Assets $810,802 LIABILITIES AND NET ASSETS:
Accounts Payable $15,948 Net Funds Held as Custodian 44,959 Bonds Payable 79,845 Mortgages and Notes Payable 5,746 Gift Annuity Payable 2,684 Other Liabilities 4,490 Total Liabilities $153,672 NET ASSETS:
Unrestricted $100,171 Board Designated 3,750 Temporarily Restricted 488,028 Permanently Restricted 113,830 Unrealized Losses (48,649)
Total Net Assets $657,130 Total Liabilities and Net Assets $810.802 See Note 1.
18
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET ASSETS For the Year Ending June 30 2009 2008 (Dollars in Thousands)
Operating Revenues Tuition and Fees $641,327 $596,019 Less: Scholarship Allowance (67,233) (70,228)
Net Tuition and Fees (Pledged for Repayment of Student Fee Bonds) $574,094 $525,791 Federal Appropriations 14,464 16,901 County Appropriations 9,486 7,862 Grants and Contracts 285,347 278,481 Sales and Services 56,598 60,568 Auxiliary Enterprises (Net of Scholarship Allowance of $9,438 and $8,133 Respectively) 213,044 211,676 Other Operating Revenues 3,465 5,141 Total Operating Revenues $1,156,498 $1,106,420 Operating Expenses Compensation and Benefits $1,119,862 $1,060,743 Supplies and Services 391,221 390,310 Depreciation Expense 112,244 106,652 Scholarships, Fellowships, and Student Awards 57,331 38,354 Total Operating Expenses $1,680,658 $1,596,059 Net Operating Loss (524,160) (489,639)
Nonoperating Revenues (Expenses)
State Appropriations $393,250 $377,004 Grants and Contracts 42,978 37,567 Private Gifts 99,395 90,063 Investment Income (Loss) (169,206) 39,989 Interest Expense (22,412) (22,853)
Other Nonoperating Revenues, Net 4,404 9,720 Total Nonoperating Revenues before Capital and Endowments $348,409 $531,490 Capital and Endowments State Capital Appropriations $18,889 Capital Gifts 12,190 27,882 Private Gifts for Permanent Endowments and Charitable Remainder Trusts 18,138 38,059 Plant Assets Retired and Insurance Recoveries (2,385) 518 Total Capital and Endowments $27,943 $85,348 Total Nonoperating Revenues 376,352 616,838 INCREASE (DECREASE) INNET ASSETS $(147,808) $127,199 Net Assets, Beginning of Year 2,961,791 2,834,592 Net Assets, End of Year $2,813,983 $2,961,791 See Accompanying "Notes to the FinancialStatements."
19
COMPONENT UNIT STATEMENT OF ACTIVITIES Purdue Research Foundation For the Year Ending June 30, 2009 (Dollars in Thousands)
Revenue and Support Amount Received for Purdue University Research Projects $13,213 Less Payments to Purdue University (13,213)
Administrative Fee on Research Projects Contributions $14,460.
Income on Investments 16,577 Net Unrealized and Realized Losses (163,214)
Change in Gift Annuities 465 Revenue from Pledges 143 Decrease in Interests in Charitable Trusts (14,128)
Rents 8,724 Royalties 3,959 Other 4,236 Funded Endowed Chairs Net Assets Released from Restrictions Total Revenue and Support ($128,778)
Expenses and Losses Expenses for the Benefit of Purdue University Contributions to Purdue University $17,899 Patent and Royalty 3,873 Grants 11,014 Services for Purdue University 3,187 Development Office 751 Other 2,598 Total Expenses for the Benefit of Purdue University $39,322 Administrative and Other Expenses Salaries and Benefits $8,715 Property Management 6,031 Professional Fees 3,549 Supplies 519 Interest 4,288 Research Park 616 Other 5,403 Total Administrative and Other Expenses $29,121 Change in Net Assets $(197,221)
Net Assets, Beginning of Period 854,351 Net Assets, End of Period $657,130 See Note 1.
20
STATEMENT OF CASH FLOWS For the Year Ending June 30 2009 2008 (Dollars in Thousands)
Cash Flows by Operating Activities Tuition and Fees, Net of Scholarship Allowances $567,491 $524,439 Federal Appropriations 14,464 16,901 County Appropriations 9,486 7,862 Grants and Contracts 288,203 274,561 Sales and Services 59,682 59,908 Auxiliary Enterprises, Net of Scholarship Allowances 213,055 207,832 Other Operating Revenues 12,110 6,526 Compensation and Benefits (1,101,248) (1,046,001)
Supplies and Services (382,404) (391,502)
Scholarships, Fellowships, and Student Awards (57,331) (38,354)
Student Loans Issued (7,773) (9,659)
Student Loans Collected 6,404 7,516 Cash Used by Operating Activities $(377,861) $(379,971)
Cash Flows by Noncapital Financing Activities State Appropriations $401,853 $385,599 Grants and Contracts 42,978 37,567 Gifts for Other than Capital Purposes 100,369 117,215 Funds Held in Trust for Others (4,587) (3,274)
Other Nonoperating Revenues, Net 4,736 9,307 Cash Provided by Noncapital Financing Activities $545,349 $546,414 Cash Flows by Investing Activities Purchases of Investments $(7,497,963) $(14,318,019)
Proceeds from Sales and Maturities of Investments 7,395,628 14,176,075 Interest and Dividends on Investments, Net 58,980 67,575 Cash Used by Investing Activities $(43,355) $(74,369)
Cash Flows by Capital and Related Financing Activities Debt Repayment $(122,607) $(29,541)
Capital Debt Proceeds 312,186 70,037 Interest Expense (22,535) (23,173)
Capital Gifts Received 17,087 19,135 State Appropriations for Capital Projects 18,889 Construction or Purchase of Capital Assets (206,616) (194,929)
Cash Used by Capital and Related Financing Activities $(22,485) $(139,582)
Net Increase (Decrease) in Cash and Cash Equivalents $101,648 $(47,508)
Cash and Cash Equivalents, Beginning of Year 409,660 457,168 Cash and Cash Equivalents, End of Year $511,308 $409,660 21
STATEMENT OF CASH FLOWS (CONTINUED)
Reconciliation of Cash Used for Operating Activities (Indirect Method)
For the Year Ending June 30 2009 2008 (Dollars inThousands)
Reconciliation of Net Operating Loss to Net Cash Used by Operating Activities:
Operating Loss $(524,160) $(489,639)
Depreciation Expense 112,244 106,652 Gifts in Kind 9,171 2,008 Changes in Assets and Liabilities:
Accounts Receivable 1,485 (6,711)
Notes Receivable (842) (1,656)
Accrued Revenues 176 (791)
Other Assets (3,238) 880 Accrued Compensated Absences 6,828 17,961 Accounts Payable 2,751 (3,741)
Deferred Revenue 5,097 (5,554)
Deposits Held in Custody for Others 1,051 3,951 Accrued Expenses 10,330 (3,668)
Accrued Salary and Wages 1,380 458 Advances from Federal Government (134) (121)
Cash Used by Operating Activities $(377,861) $(379,971)
See Accompanying "Notes to the FinancialStatements."
Bindley Bioscience Center 22
NOTES TO THE FINANCIAL STATEMENTS For the Fiscal Year Ending June 30, 2009 NOTE 1 - BASIS OF PRESENTATION AND
SUMMARY
OF SIGNIFICANT ACCOUNTING POLICIES BASIS OF PRESENTATION:
The financial statements of Purdue University have been prepared in accordance with the principles contained in Governmental Accounting Standards Board (GASB) Statement No. 35, "Basic Financial Statements - and Management's Discussion and Analysis - for Public Colleges and Universities,"
within the financial reporting guidelines of GASB Statement No. 34, "Basic Financial Statements -
and Management's Discussion and Analysis - for State and Local Governments," and with other accounting principles generally accepted in the United States of America, as prescribed by the GASB.
Amounts in the notes are presented in thousands of dollars unless stated otherwise.
During fiscal year 2009, the University adopted GASB Statement No. 49, "Accounting and Financial Reporting for Pollution Remediation Obligations"; GASB Statement No. 52, "Land and Other Real Estate Held as Investments by Endowments"; GASB Statement No. 55, "The Hierarchy of Generally Accepted Accounting Principles for State and Local Governments"; and. GASB Statement No. 56, "Codification of Accounting and Financial Reporting Guidance Contained in the AICPA Statements on Auditing Standards."
SUMMARY
OF SIGNIFICANT ACCOUNTING POLICIES:
General Information. Purdue University was established in 1869. It is the land-grant university for the state of Indiana. The responsibility for making rules and regulations to govern the University is vested in a 10-member Board of Trustees. The selection of these trustees is prescribed in Indiana Code IC 21-23-3. Three of the trustees are selected by the Purdue Alumni Association. The other seven trustees are selected by the governor. Two of the trustees must be involved in agricultural pursuits, and one must be a full-time student of Purdue University. All trustees serve for a period of three years, except for the student member, who serves for two years.
The Internal Revenue Service has ruled that the units of Purdue University are exempt under Code sections 115(a) and 501(c)(3), and they are not "private foundations" under The Tax Reform Act of 1969.
Reporting Entity. Tihe University is a special-purpose government that has elected to report as a business-type activity (BTA) using proprietary fund accounting and financial reporting. Business-type activities are those that are financed in whole or in part by fees charged to external parties for goods and services. The University is also a component unit of the state of Indiana and is one of seven pub-lic universities in the state. The University receives funding from the state for operations, repair and maintenance, and debt service. Its nonexempt employees participate in the state's public employees retirement program. (See Note 12.)
The financial reporting entity, as defined by GASB Statement No. 14, "The Financial Reporting Entity,"
consists of the primary government and all of its component units. Component units are legally separate organizations for which the primary government is financially accountable and other orga-nizations for which the significance of their relationship with the primary government are such that exclusion would cause the financial statements to be misleading or incomplete.
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The University adopted GASB Statement No. 39, "Determining Whether Certain Organizations Are Component Units," which 1) provides criteria for determining whether certain university-related or-ganizations should be reported as component units based on the nature and significance of their rela-tionship with a primary government and 2) clarifies reporting requirements for these organizations.
Based on these criteria, the financial statements define the University as the primary government, and one entity - the Purdue Research Foundation - as a discretely presented component unit. Two other entities, The Purdue Foundation and the Ross-Ade Foundation, continue to be, blended within the University's statements and are not separately presented, in accordance with GASB Statement No. 14.
Discrete Component Unit Purdue Research Foundation. The Purdue Research Foundation (PRF) was created in 1930. The pri-mary purpose of PRF is to promote the educational purpose of Purdue University; award scholarships, grants, or other financial assistance to students and faculty; seek, acquire, and hold gifts and endow-ments for the needs of the University; and acquire property or facilities for the future use or benefit of the University. PRF is an exempt organization under Section 501 (c)(3) of the Internal Revenue Code.
PRF provided grants, contracts, and gifts to Purdue University totaling approximately $30,187 dur-ing its most recent fiscal year. PRF's fiscal year begins July 1 and ends June 30. PRF's audited financial statements, as presented in Purdue University's financial report, were rounded to the nearest thou-sand dollars. Complete financial statements for the foundation can be obtained by writing to: Purdue Research Foundation, 1281 Win Hentschel Blvd., West Lafayette, IN 47906.
PRF is a private nonprofit organization that reports under Financial Accounting Standards Board (FASB) standards, including FASB Statement No. 117, "Financial Reporting of Not-for-Profit Organizations." As such, certain revenue recognition criteria and presentation features are different from GASB revenue recognition criteria and presentation features. No modifications have been made to the foundations' financial information in the University's financial report for these differences.
Blended Component Units The Purdue Foundation, Inc. The Purdue Foundation, Inc., was created in 1979. It is a separately incorporated, not-for-profit entity. The primary purpose of the foundation is the solicitation, receipt, and acceptance of gifts, donations, and bequests of funds and other property for the benefit of Purdue University. The foundation is an exempt organization under Section 501(c)(3) of the Internal Revenue Code. Purdue University is the sole beneficiary of The Purdue Foundation.
Ross-Ade Foundation. The Ross-Ade Foundation was created in 1923. It is a separately incorporated, not-for-profit entity organized as an affiliated organization. The Ross-Ade Foundation constructs athletic and parking facilities on behalf of the University. These assets are leased by the University and are reported as capital leases. (See Note 8.)
Other IPFW Foundation. The University is also the co-beneficiary with Indiana University of the Indiana-Purdue Foundation at Indiana University-Purdue University Fort Wayne.
Accounting Methods and Policies The University prepares its financial statements on an accrual basis using the economic resources mea-surement focus.
Financial Accounting Standards Board (FASB). Certain pre- 1989 FASB statements apply to public colleges and universities. GASB Statement No. 35 also permits business-type activities to adopt post-24
1989 FASB statements unless they conflict with GASB pronouncements. The University has elected not to adopt post-November 30, 1989, FASB statements.
Accounts Receivable. Accounts receivable are shown net of an allowance for doubtful accounts.
The amount of the allowance was $3,108 for the 2008-2009 fiscal year and $2,722 for the 2007-2008 fiscal year.
Pledges Receivable. Pledges receivable are accrued as of the end of the fiscal year, provided the pledge is verifiable, measurable, and probable of collection. Pledges receivable do not include gifts made in anticipation of estates, telephone solicitations, or promises of endowment funds. An allowance for uncollectible pledges is calculated based on the University's experience. The amount of the allowance was $2,771 for the 2008-2009 fiscal year and $2,418 for the 2007-2008 fiscal year.
Notes Receivable. Notes receivable primarily represent student loan repayments due the University and are presented net of allowance for doubtful accounts of $182 for the 2008-2009 fiscal year and $20 for the 2007-2008 fiscal year.
Inventories. Inventories are composed of (1) consumable supplies and items held for resale or re-charge within the University, (2) fuel for consumption, and (3) livestock and grain. The inventory of coal and limestone is valued on the Last In/First Out (LIFO) basis. Oil inventory is valued using the weighted-average method. Consumable supplies and items for resale are priced on a moving-average basis. Cattle and grain inventories are valued at market. Other miscellaneous inventories are generally valued on the First In/First Out (FIFO) basis. Agricultural commodities are reported using the con-sumption method and are measured by physical count. Consumable supplies and items held for resale are reported using the purchase method and are measured using the moving average cost method.
Investments. Investments, exclusive of institutional physical properties, are generally reported at fair value as of June 30, 2009. Fair value is generally based on quoted market price. Investments, exclusive of endowment funds, may be classified as cash equivalents, current or noncurrent, depending on the individual investments' maturity date at June 30. Endowment funds are primarily included in noncur-rent investments, with the exception of amounts designated for distribution.
Prepaid Expenses. Prepaid expenses include amounts paid for services attributable to the fiscal year beginning July 1, 2009. These services include insurance, equipment leases, services of consultants, subscriptions, and certain subcontracts. These amounts are identified at the end of the fiscal year and accrued for financial reporting purposes.
Capital Assets. Capital assets are stated at cost or fair market value at date of gift, less accumulated depreciation computed on a straight-line basis over the estimated useful life, as shown in the following table (in whole dollars). Capital assets are removed from the records at the time of disposal.
The University does not capitalize works of art or historical treasures that are held for exhibition, education, research, and public service. These collections are neither disposed of for financial gain nor encumbered in any means. Accordingly, such collections are not recognized or capitalized for financial statement purposes.
Property Class Threshold Useful Life Moveable Equipment (including fabricated equipment) $2,500 More than one year Software $100,000 5 years Administrative Systems $500,000 7-10 years Buildings and Related Components $100,000 10-50 years Land Improvements $100,000 Varies Infrastructure $100,000 Varies 25
Net Assets. University resources are classified for accounting and financial reporting purposes into four net asset categories:
0 Invested in capital assets, net of related debt: Resources resulting from capital acquisition or con-struction, net of accumulated depreciation and net of related debt. (See Note 8.)
a Restricted-nonexpendable: Net assets subject to externally imposed stipulations that the funds be maintained inviolate and in perpetuity. Such assets include the University's permanent and term endowment funds (see Note 10) and are categorized as instruction and research, student aid, and other.
a Restricted-expendable: Net assets that may be spent provided certain third-party restrictions are met. The following categories of restricted-expendable net assets are presented: instruc-tion, research, and public service; student aid; auxiliary enterprises; construction; and other.
Approximately 88% or $256,698 of the "other" category results from undistributed gain on endowment funds and the fair value of funds functioning as endowments where the donor has restricted the use of the funds for a particular purpose. Neither component is available for gen-eral institutional use.
0 Unrestricted: Net assets not subject to externally imposed stipulations pertaining to their use.
Management may designate that these funds will be spent for certain projects or programs or to fulfill certain long-term goals. Management has designated substantially all unrestricted net as-sets for academic and capital purposes.
Operating Revenues and Expenses. Business-type activities receive financing in whole or in part by charging fees for goods and services to external users. These exchange transactions are considered part of operations. The University's operating revenues include student tuition and fees, grants and contracts, auxiliary operations (such as Intercollegiate Athletics and Housing and Food Services), sales and service operations, federal land-grant appropriations, and county appropriations. Revenues are accrued when earned and measurable. Most expenses of the University - other than interest - are considered operating expenses. Operating expenses include compensation and benefits, travel, and supplies. Graduate, staff, staff dependent, and staff spouse fee remissions are included with compensa-tion and benefits. Expenses are accrued when incurred and measurable. Expenses are reported using natural classifications in the Statement of Revenues, Expenses, and Changes in Net Assets. Functional reporting appears in Note 14. Indirect expenses, such as depreciation, are not allocated across func-tional categories.
Nonoperating Revenues and Expenses. Nonoperating revenues include state appropriations, private gifts, investment income, and certain federal financial aid. Nonoperating expenses primarily include interest on short-term and long-term borrowings.
Intrauniversity Transactions. Intrauniversity transactions are eliminated from the statements to avoid double counting of certain activities. Examples of these transactions are internal loans and sales and services between University departments.
Restricted and Unrestricted Resources. When both restricted and unrestricted resources are avail-able for a particular expenditure, University departments may select the most appropriate fund source based on individual facts and circumstances. The University, as a matter of policy, does not require funds to be spent in a particular order, only that the expenditure be allowable, allocable, and reason-able to the fund source selected. Restricted funds are categorized as restricted until the external stipu-lations have been satisfied.
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Student Fees. Tuition and fees assessed to students are reported net of scholarship allowances.
Scholarship allowances represent amounts credited to students' tuition and fees and include scholar-ships, Pell Grants, and various other types of aid. Student loans are not included in this calculation.
Aid applied to housing is shown as an allowance against auxiliary revenues. Aid remitted directly to students is shown as scholarships, fellowships, and student awards expenses. Graduate and other em-ployment-related remissions are included with compensation and benefits expenses.
Grants and Contracts. The University has been awarded grants and contracts for which the monies have not been received or expended. These awards have not been reflected in the financial statements but represent commitments of sponsors - both government and other - to provide funds for spe-cific research and training projects.
The University makes commitments to share in the cost of various sponsored projects. Funds to sat-isfy these commitments are designated when grants and contracts are awarded. As sponsor dollars are spent, the University matches according to the terms of the agreement.
Gifts. The University receives pledges of financial support from many different sources. Gift income is recognized when received or pledged. In-kind gifts of tangible or intangible property are recognized at fair value on the date of gift and are capitalized, if appropriate, subject to the University's policies on capitalization. For the 2008-2009 fiscal year, revenue from gifts-in-kind of $12,247 was recognized.
Comparative data for 2007-2008 reflect $2,666 in gifts-in-kind revenue.
Student Aid. Monies are received that are restricted by donors for aid to students and are reported in the financial statements as private gifts. When aid is awarded to students, it is either reflected as a scholarship allowance or expense. Monies received from donors who have specified the recipient are reported as deposits.
Compensated Absences. Liabilities for compensated absences are recorded for vacation leave based on actual amounts earned as of the balance sheet date. Exempt employees may accrue vacation ben-efits up to a maximum of 44 days. Clerical and service staff may earn vacation up to 320 hours0.0037 days <br />0.0889 hours <br />5.291005e-4 weeks <br />1.2176e-4 months <br />. For all classes of employees, vacation is payable upon termination. Liabilities for sick leave are recorded for clerical and service staff that are eligible for, and have earned termination payments for, accumulated sick days upon termination or retirement. The accompanying statement of net assets reflects an ac-crual for the amounts earned and ultimately payable for such benefits as of the end of the fiscal year.
Purdue Research Foundation Trust Funds. The Purdue Research Foundation (PRF) Trust Funds are various revocable and irrevocable trusts established for the benefit of Purdue University, the Purdue Research Foundation, the former Purdue Alumni Foundation, and affiliates. The Purdue Research Foundation acts as trustee for these trusts. The Internal Revenue Service has determined that the PRF Trust Funds are exempt from federal income tax as defined in Sections 642 and 664 of the Internal Revenue Code.
The University records its interest in PRF Trusts' charitable remainder trusts based on the estimated present value of future cash flows. Future cash flows are estimated using an assumed investment rate of return on the underlying investments that will satisfy the trust requirements and an applicable dis-count rate at the time of contribution. The University's discrete component unit reflects its respective PRF Trust interest on the Statement of Financial Position. The fair value of funds held by PRF Trusts for Purdue University was $20,407 for 2008-2009 and $27,727 for 2007-2008. Change in fair value from one fiscal year to the next is reflective of changes in the market value of the underlying invest-ments, new trusts being added, and the maturation and liquidation of existing trusts.
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Reclassifications. Certain reclassifications have been made to the prior year statements for compara-tive purposes and do not constitute a restatement of prior year periods. Other Post-Employment Benefits in the amount of $4,880 were reclassified from Current Liabilities to Noncurrent Liabilities.
NOTE 2 - CASH AND CASH EQUIVALENTS Cash and cash equivalents include cash, revolving and change funds, cash in transit, credit card depos-its in transit, securities lending cash collateral, and certain investments with maturities three months or less as of the balance sheet date. It is the University's practice to invest operating cash balances and bond proceeds in investments of varying maturity dates. (See Note 3.) Investments, exclusive of en-dowment funds, that are included in cash equivalents represent short-term, highly liquid investments that are both a) readily convertible to known amounts of cash and b) so near their maturity date that they present insignificant risk of changes in value because of changes in interest rates. Cash purchases and sales of those types of investments are part of the University's cash management activities rather than part of its operating, capital, investing, and financing activities; details of these transactions are not reported in the Statement of Cash Flows.
NOTE 3 - DEPOSITS AND INVESTMENTS Deposits. At June 30, 2009, the bank balance of the University's deposits (demand deposit accounts) was $4,853, of which $250 was covered by federal depository insurance. The remaining balance was insured by the state of Indiana's Public Deposit Insurance Fund, which covers all public funds held in approved depositories.
Investments. Authorization for investment activity is stated in Indiana Code IC 21-29-2-1.
Additionally, the Bylaws of the Trustees of Purdue University revised and amended on November 10, 2006, authorize the treasurer of the Board of Trustees to implement investment activity. The invest-ment policy, as approved by the Board of Trustees, outlines parameters for investment activity for the University. As of June 30, 2009, and June 30, 2008, the University had the following investments:
Investment Type June 30, 2009 June 30, 2008 U.S. Agencies $91,156 $93,751 Asset-Backed Securities 35,437 50,188 Corporate Bonds 379,199 298,553 U.S. Equity 301,569 356,437 International Equity 164,108 187,295 International Fixed Income 9,025 7,365 Marketable Alternatives 151,520 169,427 Mortgage-Backed Securities 191,230 258,983 Private Equity 79,090 76,664 Real Estate 12,431 12,028 U.S. Treasuries and Securities 122,607 126,050 Securities Lending Cash Collateral 137,937 125,391 Bond Proceeds Invested 188,936 47,494 Mutual Funds and Cash 341,022 402,833 Total $2,205,267 $2,212,459 Investment Policies, Interest Rate, and Credit Risks. The University's cash management investment policy outlines the parameters for cash management investment activity for the University. The Board 28
of Trustees approved this policy on April 11, 2008. Authorized investments (exclusive of endowment funds) include obligations of the United States government, its agencies, and its instrumentalities.
Also included are commercial paper (rated AI/P 1 or better); federally insured bank obligations (rated A or better); tri-party repurchase agreements; asset-backed securities (rated at least AAA or equiva-lent); corporate notes, bonds, or securities (rated investment grade) with demonstrated liquidity and marketability; pooled funds including mutual funds and common trust funds; and high-yield bonds (minimum credit quality of BB-/Ba3). All ratings must be by a nationally recognized rating agency.
Portfolios will be invested in securities that result in a weighted average credit quality rating of at least "AA'or better as recognized by a national rating agency. The portfolio will be positioned to maintain sufficient liquidity to meet the operating needs of the University. Funds not required to meet cash needs will be invested over a longer-term horizon.
Invested bond proceeds follow investment practices in compliance with arbitrage regulations and gen-erally have maturities of three years or less. These investments are readily available to match expected construction expenditures.
The University's investment policy for endowments outlines the parameters for endowment invest-ments for the University. The Board of Trustees approved this policy on December 15, 2007. For the University's endowment pool, as a partial hedge against prolonged economic contraction, a commit-ment to intermediate and long-term bonds should be maintained. The Investment Committee has adopted a target allocation of 15% for the Fixed Income fund. Portfolios will be invested in securities that result in a weighted average credit quality rating of at least "AN' or better.
The estimated fair value of investments is based on quoted market prices except for certain invest-ments, primarily private equity partnerships, hedge funds, and similar alternative investments, for which quoted market prices are not available. The estimated fair value of these investments is based on valuations provided by external investment managers within the past fiscal year through June 30.
Because alternative investments are not readily marketable, their estimated value may differ from the value that would have been used had a ready market value for such investments existed.
Schleman Hall "green roof" 29
The University had the following fixed-income investments and maturities on June 30, 2009, and June 30, 2008:
June 30, 2009 Maturity Sector 0-1 year 1-5 years 6-10 years >10 years Totals U.S. Agencies $13,409 $27,121 $42,949 $7,677 $91,156 Asset-Backed Securities 24,283 3,748 7,406 35,437 Corporate Bonds 11,806 241,813 101,315 24,265 379,199 International Fixed Income 6,835 2,190 9,025 Mortgage-Backed Securities 5,630 7,747 177,853 191,230 U.S. Treasuries and Securities 32,443 68,885 12,495 8,784 122,607 Securities Lending Cash Collateral 137,937 137,937 Mutual Funds and Cash 393,100 54,958 44,713 37,187 529,958 Total $588,695 $429,525 $215,157 $263,172 $1,496,549 June 30, 2008 Maturity Sector 0-1 year 1-5 years 6-10 years > 10 years Totals U.S. Agencies $49,291 $29,703 $6,549 $8,208 $93,751 Asset-Backed Securities 24,652 10,778 14,758 50,188 Corporate Bonds 18,238 192,319 57,335 30,661 298,553 International Fixed Income 5,427 1,938 7,365 Mortgage-Backed Securities 4,845 19,870 10,978 223,290 258,983 U.S. Treasuries and Securities 92,836 30,251 2,963 126,050 Securities Lending Cash Collateral 125,391 125,391 Mutual Funds and Cash 308,830 50,383 65,960 25,154 450,327 Total $506,595 $415,190 $183,789 $305,034 $1,410,608 The distribution of investment securities by credit ratings for June 30, 2009, and June 30, 2008, is summarized below. The Federal National Mortgage Association and Federal Home Loan Mortgage Company debt instruments represent $83,127 (3.8%) and $77,983 (3.5%), respectively, as of June 30, 2009. This compares to $124,560 (5.6%) and $100,930 (4.6%), respectively, as of June 30, 2008.
June 30, 2009 June 30, 2008 AAA $564,498 25.6% $582,286 26.3%/
AA 93,547 4.2% 177,282 8.0%
A 191,498 8.7% 93,015 4.2%
BAA 98,657 4.5% 82,720 3.7%
BA 30,919 1.4% 17,167 0.8%
B 8,092 0.4%/ 5,160 0.2%/
CA 1,589 0.1% 0.0%/
CAA 2,020 0.10/ 1,111 0.1%
Unrated 1,214,447 55.0% 1,253,718 56.7%
Total $2,205,267 100.0%/ $2,212,459 100.0%
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Investment Custodial Credit Risk. Custodial credit risk for investments is the risk that in the event of a failure of the counterparty, the University will not be able to recover the value of the investments that are in the possession of an outside party. The University does not have a formal policy for custodial credit risk. At June 30, 2009, with the exception of $243,041 in private placements and investments in limited partnerships ($258,119 as of June 30, 2008), all investments were held in University accounts at the University's custodial banks.
Foreign Currency Risk. Endowment equity managers may invest in common stocks, preferred stocks or fixed-income instruments convertible into common stocks, and American Depository Receipts of foreign corporations. The University's endowment fixed-income managers may invest in foreign fixed-income securities equivalent in quality to permitted domestic securities, but not to exceed 20%
of the assets entrusted to the manager. All currency exposures are to be hedged into the U.S. dollar unless otherwise approved by the Investment Committee. Please refer to the Investment Type table on page 28 for the University's exposure to international investments. In addition to those investments, the University estimates $28,829 of international exposure in its alternative investments ($29,888 as of June 30, 2008).
NOTE 4- SECURITIES LENDING The treasurer of the University, in accordance with policies established by the Board of Trustees, has entered into an agreement with a trust company to participate in a securities-lending program. The market value of the cash collateral is recorded as an asset in the Statement of Net Assets along with a corresponding liability. At June 30, 2009, the University had securities with market value of $135,069 involved in loans (compared to $130,201 on June 30, 2008). These loans were supported by collateral of $137,937 ($133,064). Of this collateral amount, $137,937 ($125,391) was cash and is included in cash and cash equivalents in the Statement of Net Assets. As of June 30, 2009, none of the collateral amount was acceptable non-cash collateral (compared to $7,673 on June 30, 2008). The University does not have the ability to pledge or sell the non-cash collateral received except in the case of borrow-er default. Non-cash collateral is not included in the University's Statement of Net Assets. Securities lending of domestic securities is cash collateralized on the contract date at 102%, and foreign securi-ties are cash collateralized at 105%. Credit risk is calculated as the aggregate of the lender's exposures to individual borrowers or on individual loans. At June 30, 2009, the University had no aggregate credit risk. However, although collateralized, the University would bear the risk if the cash collateral were impaired.
The University and the borrowers of its securities maintain the right to terminate all securities-lending transactions on demand. The cash collateral received on each loan is invested, together with the cash collateral of other lenders, in a co-mingled investment pool owned by the custodian. The maximum weighted maturity of the fund is 90 days. Since the loans may be called on demand, their duration does not generally match the duration of the investment made with the cash collateral. If the University had to terminate a term loan, the lending agent has the ability to substitute the same secu-rity from a different client while returning the University's security. For the year ending June 30, 2009, income from its participation in this securities-lending program was $2,557 (compared to $9,388 on June 30, 2008), and the expense was $1,589 ($8,342). Net income to the University from this program was $968 ($1,046). Under the securities-lending agreement, the custodian remits to the University earnings less rebate fees and expenses on a monthly basis.
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NOTE 5 - DISAGGREGATION OF RECEIVABLES AND ACCOUNTS PAYABLE Accounts receivable consisted of the following:
June 30, 2009 June 30, 2008 Grants and Contracts $40,670 $43,177 Student and General 22,418 21,160 Less: Allowance for Doubtful Accounts (3,108) (2,722)
Total Accounts Receivable, Net $59,980 $61,615 Notes receivable consisted primarily of student loans as follows:
June 30, 2009 June 30, 2008 Perkins Loans $27,087 $26,991 Student Loans, Other Notes 26,983 26,775 Less: Allowance for Doubtful Loans (182) (20)
Total Notes Receivables $53,888 $53,746 Less: Noncurrent Portion (46,009) (45,532)
Current Portion $7,879 $8,214 Accounts payable consisted of the following:
June 30, 2009 June 30, 2008 Construction Payables $23,263 $19,950 Accounts Payables, Other 31,464 26,463 Total Accounts Payable $54,727 $46,413 NOTE 6 - OTHER POST-EMPLOYMENT BENEFITS Purdue University offers medical insurance for those retirees who are 55 or older whose age and years of service are equal to or greater than 70 and who have at least 10 years of service. Early retirees are given the option to continue their medical insurance if they pay the entire cost of the blended medical plan rate, which includes both active employees and early retirees. The early retirees benefit in that the cost of the benefit exceeds the cost of the plans, which creates an implicit rate subsidy. After the retiree reaches the age of 65, the program is no longer offered.
Purdue also offers a long-term disability program, which includes retirement benefit payments and medical and life insurance premium payments for a small required premium paid by the employee.
After the employee reaches the age of 65, the program is no longer available. The income benefit li-ability for employees disabled before January 1, 2004, was transferred to an insurance carrier, and all future disability income benefit liability is now fully insured.
The post-retirement medical plans are single-employer plans administered by Purdue University, as authorized by the Board of Trustees, and are financed on a pay-as-you-go basis. Purdue's annual other post-employment benefit (OPEB) cost is calculated based on the annual required contribution of the employer, an amount actuarially determined in accordance with the parameters of GASB Statement No. 45. The actuarial assumptions included are shown on page 34. The annual required contribution represents a level of funding that, if paid on an ongoing basis, is projected to cover normal costs each year and amortize any unfunded actuarial liabilities over a 20-year period.
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Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and as-sumptions about the probability of occurrence of events far into the future. Examples include as-sumptions about future employment, mortality, and the health-care cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The Schedule of Funding Progress presents trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits.
Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. The following tables show the components of the University's annual OPEB cost for the year, the amount actually contrib-uted to the plan, and changes in the University's net OPEB obligation:
Determination of Annual Required Contribution (ARC)
For Fiscal Year Cost Element Ending June 30, 2009 Amount Normal Cost $6,578 Amortization of the Unfunded Actuarial Accrued Liability 4,719 Total Annual Required Contribution (End of Year) $11,297 Schedule of Employer Contributions Annual Fiscal Year Required Actual Percentage Ending Contributions Contributions Contributed June 30, 2008 $11,014 $4,880 44%
June 30, 2009 $11,297 $5,293 47%
Schedule of Funding Progress Actuarial Actuarial Unfunded/
Value of Accrued (Overfunded) Funded Actuarial Assets Liability (AAL) AAL(UAAL) Ratio Valuation Date (a) (b) (b)-(a) (a)/(b)
January 1, 2007 $0 $72,948 $72,948 0%
Net OPEB Obligation (NOO)
Net Annual Interest on Annual Actual Increase in Required Existing ARC OPEB Cost Contribution NOD NOD as of Actuarial Fiscal Year Contribution NOD Adjustment (a)+(b)+(c) Amount (d)-(e) End of Year Valuation Date End (a) (b) (c) (d) (e) If) (g)
January 1, 2007 June 30, 2008 $11,014 $0 $0 $11,014 $4,880 $6,134 $6,134 January 1, 2007 June 30, 2009 $11,363 $307 ($373) $11,297 $5,293 $6,004 $12,138 33
Valuation Date January 1, 2007 Actuarial Cost Method Entry Age Normal, Level Percent of Pay Amortization Method 20 Years, Closed, Level Percent of Pay Remaining Amortization Period 20 Years Remaining as of January 1, 2007 Asset Valuation Method N/A, No Assets in Trust Actuarial Assumptions:
Discount Rate 5%
Projected Payroll Increases 3%
Health-Care Cost Trend Rate:
Medical 10% Graded to 5% over 5 Years Prescription Drugs 12% Graded to 5% over 7 Years Vision 3%
Administrative Costs 5%
Plan Membership: January 1, 2007 Current Retirees and Surviving Spouses 242 Current Disabled 197 Current Active Members 12,047 Total 12,486 NOTE 7 - CAPITAL ASSETS Capital asset activity for the years ending June 30, 2009, and June 30, 2008, is summarized below.
Balance Balance Capital Assets Activity July 1, 2008 Increases Decreases June 30, 2009 Capital Assets, Not Being Depreciated:
Land $22,721 $535 $23,256 Construction in Progress 137,698 188,065 88,036 237,727 Total, Capital Assets, Not Being Depreciated $160,419 $188,600 $88,036 $260,983 Capital Assets, Being Depreciated:
Land Improvements 63,194 542 63,736 Infrastructure 59,939 2,839 62,778 Buildings 1,832,159 64,857 1,897,016 Equipment 486,267 41,682 24,410 503,539 Software 59,230 59,230 Total, Capital Assets, Being Depreciated $2,500,789 $109,920 $24,410 $2,586,299 Less Accumulated Depreciation:
Land Improvements 43,885 2,680 46,565 Infrastructure 19,011 4,155 23,166 Buildings 758,936 62,716 287 821,365 Equipment 312,848 36,246 21,798 327,296 Software 15,734 6,447 22,181 Total Accumulated Depreciation $1,150,414 $112,244 $22,085 $1,240,573 Total Capital Assets, Net of Accumulated Depreciation $1,510,794 $186,276 $90,361 $1,606,709 34
Balance Balance Capital Assets Activity July 1, 2007 Increases Decreases June 30, 2008 Capital Assets, Not Being Depreciated:
Land $22,721 $22,721 Construction in Progress 168,906 84,788 115,996 137,698 Total, Capital Assets, Not Being Depreciated $191,627 $84,788 $115,996 $160,419 Capital Assets, Being Depreciated:
Land Improvements 59,055 4,139 63,194 Infrastructure 54,687 5,252 59,939 Buildings 1,674,392 159,767 2,000 1,832,159 Equipment 460,779 41,989 16,501 486,267 Software 42,487 16,743 59,230 Total, Capital Assets, Being Depreciated $2,291,400 $227,890 $18,501 $2,500,789 Less Accumulated Depreciation:
Land Improvements 41,203 2,682 43,885 Infrastructure 15,136 3,875 19,011 Buildings 701,161 59,257 1,482 758,936 Equipment 291,342 35,998 14,492 312,848 Software 10,894 4,840 15,734 Total Accumulated Depreciation $1,059,736 $106,652 $15,974 $1,150,414 Total Capital Assets, Net of Accumulated Depreciation $1,423,291 $206,026 $118,523 $1,510,794 NOTE 8 - DEBT RELATED TO CAPITAL ASSETS Short-term Debt. On April 1, 2008, a commercial paper agreement was negotiated with Goldman,-
Sachs & Company. This agreement authorized a maximum borrowing of $50,000 to finance portions of the costs of certain infrastructure, equipment, and facilities on various campuses. The interest rate is variable and reset based on market conditions. The University can set the maturity dates up to 270 days. The balance outstanding as of June 30, 2009, was $34,386.
Notes Payable. Notes outstanding of $464 at June 30, 2009, represent financing for various activities.
On March 1, 1998, an Energy Savings Loan Agreement was negotiated with Bank One, now JPMorgan Chase Bank, N.A. This agreement authorized a maximum line of credit of $10,000 to pay the costs of qualified energy savings projects through December 31, 2001. Projects included both capital and non-capital improvements to the physical plant. Individual notes may have either a fixed or floating interest rate with maturities not extending beyond 2011. The outstanding balance of these notes, all of which have floating interest rates, was $464 as of June 30, 2009. The interest rate for the notes was 1.72% as of June 30, 2009. The floating-rate notes can be reset at the University's option every one, two, three, or six months and is based on London Interbank Offered Rate (LIBOR) at the reset dates.
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Bonds Payable. Bonds payable at June 30, 2009, total $703,820, consisting of the following issues:
Outstanding Issue Issue Date Interest Rates Maturity Dates June 30, 2009 Student Facilities System Revenue Bonds:
Series 2003A 2003 4.00%-5.38% 2004-2014 $27,750 Series 2003B 2003 2.000/o-4.25% 2005-2018 5,655 Series 2004A 2004 0.18% at June 30* 2008-2033 28,000 Series 2005A 2005 0.17% at June 30* 2005-2029 21,585 Series 2007A 2007 5.00016-5.25% 2014-2029 61,865 Series 20078 2007 4.00%-5.00% 2008-2032 26,470 Series 2007C 2007 0.17% at June 30* 2009-2032 61,725 Series 2009A 2009 3.500/6-5.00% 2009-2034 35,025 Series 2009B 2009 3.00%-5.00% 2010-2035 41,525 Student Fee Bonds:
Series H 1993 2.78%-5.25% 1998-2015 8,100 Series K 1995 2.20%-5.63% 1997-2020 13,500 Series L 1995 3.00%-5.63% 1997-2020 11,800 Series N 1998 3.55%-5.50% 1998-2014 17,930 Series 0 1998 2.68%-5.63% 2000-2019 22,510 Series P 1998 4.000/o-5.25% 1999-2017 35,430 Series Q 2000 2.63%-6.00% 2002-2010 4,060 Series R 2002 3.00%-5.38% 2002-2023 14,560 Series S 2004 0.18% at June 30* 2007-2026 12,625 Series T 2004 0.33% at June 30* 2008-2027 13,990 Series U 2005 3.50%-5.25% 2006-2022 34,900 Series V 2005 0.18% at June 30* 2008-2027 58,280 Series W 2006 4.00%-5.00% 2007-2026 39,610 Series X 2009 2.000/o-5.50% 2009-2028 106,925 Total $703,820
- Variableinterest rate.
The Student Fee Bonds are secured by a pledge of mandatory student fees, and the Student Facilities System Revenue Bonds are secured by a pledge of auxiliary revenues and any other available income, ex-cept student fees and state appropriations. Student fees (net of scholarship allowance) were $574,094 for the 2008-2009 fiscal year. Variable interest rates are reset weekly and are based upon market conditions.
On January 22, 2009, Student Facilities System Revenue Bonds, Series 2009A, were issued in the amount of $35,025. This series was issued to finance the costs for the remaining portion of the new student housing facility on the West Lafayette campus, continued renovation of Windsor Residence Halls, Calumet Student Housing, and refunding a portion of outstanding commercial paper.
On May 21, 2009, Student Facilities System Revenue Bonds, Series 2009B, were issued in the amount of $41,525. This series was issued to finance the costs for the Student Housing project on the Fort Wayne campus, the continued renovation of Windsor Residence Halls, and refunding a portion of outstanding commercial paper.
On April 9, 2009, Student Fee Bonds, Series X, were issued in the amount of $106,925. This series was issued to finance the costs for a replacement boiler in the Wade Utility Plant; addition of the Roger B.
Gatewood wing of the Mechanical Engineering Building; Student Services and Library Complex on 36
the Fort Wayne campus; repair and rehabilitation projects on the West Lafayette campus; and refund-ing a portion of outstanding commercial paper.
Included in Current Liabilities for 2008-2009 is $196,205 ($199,990 for 2007-2008) of Student Fee demand bonds (Series S, Series T, and Series V), backed by student fees, and Student Facility System Revenue demand bonds (Series 2004A, Series 2005A, and Series 2007C), backed by certain auxiliary revenues and other available funds, maturing serially through July 1, 2033. The bonds were issued under Indiana Code IC 21-34 and IC 21-35. The proceeds of the bonds were used to (a) provide funds for certain capital improvements, (b) refund certain interim financing, (c) provide for construction period interest for a portion of the bonds, and (d) pay costs incurred to issue the bonds. The anticipat-ed redemption schedule for these bonds is included in the scheduled debt payments table on page 38.
The University may direct a change in the type of interest rate borne by the bonds, in whole or in part, at any time from the weekly rate to a rate determined pursuant to one of six additional interest rate modes: a daily rate, a monthly rate, a quarterly rate, a semiannual rate, or a term rate (each an "adjust-able rate"), or a fixed rate in accordance with the procedures provided in the indenture. However, if the bonds are converted in whole or in part to a fixed rate, the interest rate on the bonds so converted may not be subsequently changed to an adjustable rate.
The bonds are subject to purchase on the demand of the holder, a "put," at a price equal to principal plus accrued interest, on seven days' notice and delivery to the University's remarketing agent. The remarketing agent is authorized to use its best efforts to sell the repurchased bonds at a price equal to 100 percent of the principal amount by adjusting the interest rate.
If within one day of the put date the remarketing agent is unable to resell any bonds that are put, the University is required to provide the funds to satisfy the repurchase of the bonds at 100% par value, plus interest accrued to the settlement date of the put. With the exception of Series T, the University has chosen to provide self-liquidity in the event of a put from any holder of these bonds.
For Student Fee Bonds, Series T, the University has chosen to maintain a standby purchase agree-ment with JPMorgan Chase Bank, N.A., whereby the bank would provide liquidity in the event of a bondholder put. The University pays an annual commitment fee of 40 basis points (0.40%) for this support. If the line is drawn, interest will accrue at a defined LIBOR-based rate not to exceed 10%. The current standby purchase agreement is valid through October 23, 2009. The agreement was extended in September 2009 to October 22, 2010, with an annual commitment fee of 60 basis points (0.60%).
There were no amounts drawn as of June 30, 2009.
Capital Leases. At June 30, 2009, long-term debt included amounts relating to properties with a net book value (net of accumulated depreciation) of $87,753 leased from the Ross-Ade Foundation, a blended component unit. The outstanding balance on these leases at June 30, 2009, was $63,020. The debt payments on these properties in the 2008-2009 fiscal year totaled $7,890, consisting of $4,560 principal and $3,330 interest.
On April 9, 2004, the University entered into an $8,195 capital lease agreement with the Purdue Research Foundation (PRF), a discrete component unit. The lease took effect upon completion of the Academic Learning Center near the Calumet campus. The outstanding balance on the lease was $7,375 as of June 30, 2009, and the facility had a book value (net of accumulated depreciation) of $7,258. The debt payments on this property in the 2008-2009 fiscal year totaled $573, consisting of $220 principal and $353 interest.
37
On August 12, 2008, the University entered into a $1,133 capital lease agreement with the Purdue Research Foundation (PRF), a discrete component unit. The lease was for the Woodmar Clinic near the Calumet campus. The outstanding balance on the lease was $1,117 as of June 30, 2009, and the fa-cility had a book value (net of accumulated depreciation) of $1,110. The debt payments on this prop-erty in the 2008-2009 fiscal year totaled $150, consisting of $16 principal and $134 interest.
Scheduled bond, lease, and note payments for the fiscal years ending June 30 are as follows:
Fiscal Year Principal Interest Total 2010 $67,226 $28,647 $95,873 2011 34,550 26,892 61,442 2012 37,329 25,331 62,660 2013 39,575 23,658 63,233 2014 41,893 21,920 63,813 2015-2019 183,324 87,048 270,372 2020-2024 173,763 53,655 227,418 2025-2029 163,607 22,069 185,676 2030-2034 62,505 4,667 67,172 2035-2036 6,410 109 6,519
$810,182 $293,996 $1,104,178 Net Unamortized Premiums and Deferred Costs 20,889 20,889 Total $831,071 $293,996 $1,125,067 NOTE 9 - OTHER DEBT INFORMATION Long-term Liabilities. Long-term liability activity for the years ending June 30, 2009, and June 30, 2008, is summarized below:
Balance Balance Long-term Liabilities July 1, 2008 Increases Decreases June 30, 2009 Current Portion Advances from Federal Government $20,052 $134 $19,918 Bonds Payable, Net 564,640 $311,053 118,298 757,395 $255,776 Compensated Absences 52,297 25,469 24,644 53,122 24,658 Other Post-Employment Benefits 6,134 11,297 5,293 12,138 Funds Held in Trust for Others 7,556 3,992 5,805 5,743 Leases Payable to Affiliated Foundations 77,220 1,133 5,141 73,212 5,028 Notes Payable 1,230 766 464 177 Total $729,129 $352,944 $160,081 $921,992 $285,639 Balance Balance Long-term Liabilities July 1, 2007 Increases Decreases June 30, 2008 Current Portion Advances from Federal Government $20,174 $122 $20,052 Bonds Payable, Net 518,181 $71,725 25,266 564,640 $226,286 Compensated Absences 40,470 36,034 24,207 52,297 24,644 Other Post-Employment Benefits 11,014 4,880 6,134 Funds Held in Trust for Others 8,042 5,802 6,288 7,556 Leases Payable to Affiliated Foundations 82,150 4,930 77,220 5,124 Notes Payable 2,261 1,031 1,230 766 Total $671,278 $124,575 $66,724 $729,129 $256,820 Commercial paper of $34,386 in 2008-2009 and $10,000 in 2007-2008 are included in the Bonds Payable value in the tables above.
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Defeased Bond Issues. The University defeased bond issues by prepayment or by issuing new debt as shown below. United States Treasury obligations have been purchased in amounts sufficient to pay principal and interest payments when due, through maturity, and have been deposited in irre-vocable trusts with the trustee. Neither the defeased bonds nor the related trusts are reflected on the University's books.
Final Maturity/ Amount Outstanding Description of Bonds Call Date June 30, 2009 Student Fee and Facilities:
Building Facilities Fee Bonds 7/1/2009 $1,165 Student Fee Bonds Series Q 7/1/2010 34,955 Student Facilities System Revenue Bonds, Series 2003A 7/1/2013 48,345 Student Facilities System Revenue Bonds, Series 2003B 7/1/2013 17,950 Certificates of Participation, Issued by Ross-Ade Foundation:
Certificates of Participation, Series 2001A 7/1/2011 $57,060 Direct Financing Lease. In 1998, the University agreed to refinance the construction of the Animal Disease Diagnostic Laboratory (ADDL) Building and lease it to the Indiana Department of Administration on behalf of the Indiana State Board of Animal Health. Lease payments are equal to the University's debt service payments. Nonrecourse bonds for $10,830 were issued to the Indiana Bond Bank, secured solely by lease payments from the Indiana Department of Animal Health through annual appropriations for this purpose from the state of Indiana. The University's rights to receive lease payments have been assigned to the trustees for the Indiana Bond Bank. At June 30, 2009, the outstanding amount of these bonds was $2,435. The ADDL Building, the lease receivable, and the bonds payable are not reflected on the University's books.
In addition, the University has entered into various operating leases for buildings and equipment. Net expenses for rent under these leases for the year ending June 30, 2009, were $10,905 and are included in Supplies and Services in the Statement of Revenues, Expenses, and Changes in Net Assets.
NOTE 10 - DONOR-RESTRICTED ENDOWMENTS The University's endowment funds (including true, term, and funds functioning as endowments) are invested in a unitized pool. The unitized endowment pool purchases investments to generate present and future income in support of various programs. The University's Board of Trustees establishes the spending policy for the unitized endowment pool. The current spending policy distributes 4.5% of the average of the ending values for the prior.twelve quarters in semiannual distributions. The distribu-tion includes both income and equity components. Market appreciation of the pool was $202,154 as of June 30, 2009. Of this amount, 27.4% represents appreciation attributable to donor-restricted (true and term) endowments. The University's endowment policies are subject to the provisions of Indiana Code IC 30-2-12, "Uniform Management of Institutional Funds." Under this section, the University's Board of Trustees may authorize expenditure - consistent with donors' intent - of net appreciation in the fair value of the assets of the endowment.
NOTE 11 - CONTINGENT LIABILITIES AND COMMITMENTS Legal Actions. In the normal course of its activities, the University is a party in various legal actions.
Although it is involved in a number of claims, the University does not anticipate significant losses or costs. After taking into consideration legal counsel's evaluation of pending actions, the University believes that the outcome thereof will not have a material effect on the financial statements.
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Construction Projects. As of June 30, 2009, contractual obligations for capital construction projects were $133,633.
Natural Gas Procurement. The University has entered into various forward contracts to purchase natural gas at a specified time in the future at a guaranteed price. This activity allows the University to plan its natural gas costs for the year and to protect itself against an increase in the market price of the commodity. It is possible that the market price before or at the specified time to purchase natural gas may be lower than the price at which the University is committed to buy. This would reduce the value of the contract. The University could sell the forward contract at a loss and then buy natural gas on the open market. The University is also exposed to the failure of the counterparty to fulfill the contract.
The terms of the contract include provisions for recovering the cost in excess of the guaranteed price from the counterparty should the University have to procure natural gas on the open market.
Limited Partnership Agreements. Under the terms of various limited partnership agreements ap-proved by the University's Board of Trustees, the University is obligated to make periodic payments for commitments to venture capital, private equity, natural resources, and real estate investments over the next several fiscal years. As of June 30, 2009, the University had the following unfunded commit-ments: $55,518 to 40 private equity/venture capital managers, $15,560 to 11 private real estate manag-ers, $22,686 to 13 natural resource managers, and $618 to the Indiana Future Fund. These amounts are not included as liabilities in the Statement of Net Assets. Fiscal Year Amount Outstanding commitments are estimated to be paid based on 2009-2010 $23,596 the capital calls from the individual managers, subject to change 2010-2011 23,596 due to market conditions, as shown in the table at right: 2011-2012 23,595 2012-2013 23,595 NOTE 12 - RETIREMENT PLANS Authorization. Authorization to establish retirement plans is stated in Indiana Code IC 21-38-7.
All Employees. University employees are participants in various retirement programs, including the Federal Insurance Contributions Act (FICA). For the 2008-2009 fiscal year, the University's cost was
$49,903 under this program.
Faculty and Administrative/Professional Staff. Faculty, professional, and certain administrative em-ployees of the University participate in a defined contribution plan administered through the Teachers Insurance and Annuity Association (TIAA). Benefit provisions are established and/or amended by the Board of Trustees. The plan purchases individual annuity contracts for members and provides for immediate vesting. Faculty and management personnel participate immediately upon employment; all others must satisfy a three-year waiting period. The University contributes 11% of each participating employee's salary up to $9 and 15% of the salary above $9. Employee contributions are not required but may be made on a voluntary basis. For the 2008-2009 fiscal year, the University made contribu-tions totaling $70,846 to this plan. For the fiscal year ending June 30, 2009, there were 6,587 employees participating in TIAA with annual pay equal to $451,130.
Clerical and Service Staff. Regular clerical and service staff employed at least half-time participate in the Public Employees Retirement Fund (PERF), a retirement program administered by an agency of the state of Indiana. PERF is an agent multiple-employer public employee retirement system, which provides retirement benefits to plan members and beneficiaries. Benefit provisions are established and/or amended by the state of Indiana. There are two parts to this plan: an annuity savings plan to which the University contributes 3% of the employee's salary and a defined benefit agent multi-40
employer plan to which the University contributes 6.3% of the employee's salary. Employee contribu-tions are not required but may be made on a voluntary basis. Employees are eligible to participate in this plan immediately upon employment and are fully vested in the defined benefit plan after 10 years of employment. For the 2008-2009 fiscal year, the University made contributions totaling $13,475 to this plan. For the fiscal year ending June 30, 2009, there were 5,329 employees participating in PERF with annual pay equal to $145,394.
The required employer's contribution was determined as part of the July 1, 2007, actuarial valuation using the entry age normal cost method. The actuarial assumptions included: (a) 7.25% investment rate of return (net of administrative expenses), (b) projected salary increases of 4% per year, and (c) 1.5% per year cost-of-living adjustments. Actuarial information related to the University's portion of the plan is disclosed later in this note.
PERF issues a publicly available financial report that includes financial statements and required sup-plementary information for the plan as a whole and for its participants. That report may be obtained by writing to: Public Employees Retirement Fund, Harrison Building, Room 800, 143 W. Market Street, Indianapolis, IN 46204; by calling (317) 233-4162; or by visiting www.in.gov/perf.
Police and Firefighters. A supplemental pension program for police officers and firefighters (Police/
Fire) was authorized by the Board of Trustees on March 13, 1990, and was established on July 1, 1990.
In conjunction with other retirement plans offered by the University, this plan provides police officers and firefighters employed by Purdue with a total retirement benefit that is comparable to the benefits received by municipal police and fire personnel in Indiana. Benefit provisions are established and/
or amended by the Board of Trustees. The program is an agent single-employer defined benefit plan administered through the.Teachers Insurance and Annuity Association (TIAA). The plan provides for vesting after the completion of 10 years of covered employment, and employees are eligible for nor-mal retirement benefits after the completion of 20 years of covered employment and attainment of 55 years of age. The normal benefit payable under this plan is an amount equal to 50% of the annual base salary of a nonprobationary-level police officer at each campus, as in effect at the time of a member's retirement, reduced by the amount of any pension benefits payable under other Purdue University retirement programs, including TIAA-CREF and PERE For the fiscal year ending June 30, 2009, there were 106 employees participating in Police/Fire with annual pay equal to $5,318.
Employees covered by this plan are required to make contributions equal to 3% of the current sal-ary for a nonprobationary-level police officer. University contributions are to be in such additional amounts as needed to maintain the plan on an actuarially sound basis. Financial reports related to this plan may be obtained by writing to: Public Records Officer, Purdue University, Freehafer Hall, 401 South Grant Street, West Lafayette, IN 47907-2024.
The pension benefit obligation was computed as part of an actuarial valuation performed as of July 1, 2008. Because the plan was implemented on a retroactive basis to cover all current police officers and firefighters, the University has an unfunded actuarial liability at July 1, 2008, of $1,427, which is be-ing amortized over a 30-year period. The required contribution to the plan for the 2008-2009 fiscal year was $835, consisting of $612 normal cost, $168 amortization of the unfunded liability, and $55 interest. Of the required amount, $150 represents employee contributions, and $685 represents the University's contribution. The actual amount contributed by the University was $573. The required contribution was determined as part of the July 1, 2008, actuarial valuation using the projected unit credit actuarial cost method. The actuarial assumptions included: (a) 7% investment rate of return, (b) projected salary increases of 4% per year, and (c) 3% per year cost-of-living adjustments.
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Additional disclosures related to the University's defined benefit programs (PERF and Police/Fire) are presented in the table that follows.
Three-Year-Trend Information Total Fiscal Actuarial Unfunded Annual Net Year Value of Actuarial (Excess) Annual Liability Pension Percentage Pension Ending Plan Accrued Actuarial Funded Covered to Cost of APC Obligation Plan* June 30 Assets Liability Liability Ratio Payroll Payroll (APC) Contributed (Benefit)
PERFt 2006 $177,925 $181,268 $3,343 98.2% $127,808 2.6% $5,137 113.0% $(8,785) 2007 190,984 187,822 (3,162) 101.7% 131,341 (2.4)% 7,829 89.1% (7,932) 2008 204,286 207,956 3,670 98.2% 138,063 2.7% 7,859 106.4% (8,434)
Police/Fire 2006 17,595 19,074 1,479 92.2% 4,595 32.2% 623 135.8% (223) 2007 19,679 19,984 305 98.5% 4,854 6.3% 528 122.2% (117) 2008 20,014 21,441 1,427 93.3% 5,318 26.8% 685 83.6% 112
'Data for 2009 not availablefrom actuaries.
tIUniversityportion only.
Cooperative Extension Service. As of June 30, 2009, there were 48 staff members with federal ap-pointments employed by the Indiana Cooperative Extension Service and covered by the Federal Civil Service Retirement System.
NOTE 13 - RISK MANAGEMENT The University is exposed to various risks of loss related to torts; theft of, damage to, or destruction of assets; errors or omissions; job-related illnesses or injuries to employees; accident, health, and other medical benefits provided to employees and their dependents; and long-term disability benefits provided to employees. The University handles these risks of loss through combinations of risk reten-tion and commercial insurance. For buildings and contents, the University's risk retention is $250 per occurrence. There is $1,000 retention per occurrence or wrongful act for general, automobile, and professional and educators' legal liability coverage. The University retains the entire risk for medical benefits. The maximum liability to the University for job-related illnesses or injuries is $500 per inci-dent, with a maximum annual aggregate liability of $7,860.
Separate funds have been established to account for these risks. All departments of the University are charged fees based on actuarial estimates of the amounts necessary to pay claims and to establish reserves for catastrophic losses. For the 2008-2009 fiscal year, the University reflected $66 of insurance proceeds as nonoperating income within the Plant Assets Retired line in the Statement of Revenues, Expenses, and Changes in Net Assets.
The University accrues liabilities for claims if information indicates that a loss has been incurred as of June 30, and the amount of the loss can reasonably be estimated. The liability for medical claims incurred but not reported at June 30, 2009, is based on actuarial estimates. Changes in the balances of claims liabilities during the 2008-2009 and 2007-2008 fiscal years were as follows:
June 30, 2009 June 30, 2008 Beginning Liability $11,350 $15,093 Claims Incurred 98,275 60,388 Claims Payments (88,399) (64,131)
Ending Liability $21,226 $11,350 42
NOTE 14 - OPERATING EXPENSES BY FUNCTION Operating expenses by functional classification for the fiscal years ending June 30, 2009, and June 30, 2008, are summarized as follows:
OperatingExpenses by Function for the Year Ending June 30, 2009 Scholarships, Compensation Supplies Fellowships, and and Benefits and Services Depreciation Studeent Awards Total Instruction and Departmental Research $549,495 $93,073 $642,568 Organized Activities Related to Instruction and Research 11,415 10,267 21,682 Sponsored Research 123,157 53,377 176,534 Other Separately Budgeted Research 15,110 2,138 17,248 Extension and Public Service 70,282 41,696 111,978 Academic Support 13,640 13,889 27,529 Student Services 33,903 8,748 42,651 Physical Plant Operations and Maintenance 79,176 44,378 123,554 General Administration 76,546 22,396 98,942 General Institutional Services 45,333 11,160 56,493 Depreciation $112,244 112,244 Student Aid 787 $57,331 58,118 Auxiliary Enterprises 101,805 89,312 191,117 Total $1,119,862 $391,221 $112,244 $57,331 $1,680,658 Operating Expenses by Function for the Year Ending June 30, 2008 Scholarships, Compensation Supplies Fellowships, and and Benefits and Services Depreciation Student Awards Total Instruction and Departmental Research $517,680 $79,861 $597,541 Organized Activities Related to Instruction and Research 10,646 9,597 20,243 Sponsored Research 122,019 60,360 182,379 Other Separately Budgeted Research 21,308 2,174 23,482 Extension and Public Service 72,299 31,981 104,280 Academic Support 14,226 15,855 30,081 Student Services 30,929 8,600 39,529 Physical Plant Operations and Maintenance 73,435 54,065 127,500 General Administration 71,467 24,444 95,911 General Institutional Services 37,458 11,707 49,165 Depreciation $106,652 106,652 Student Aid 919 535 $38,354 39,808 Auxiliary Enterprises 88,357 91,131 179,488 Total $1,060,743 $390,310 $106,652 $38,354 $1,596,059 NOTE 15 - SUBSEQUENT EVENTS On September 9, 2009, $50,395 of Certificates of Participation were issued. The Certificates of Participation consist of a tax-exempt series and a taxable series. The Tax-Exempt Certificates of Participation, Series 2009A, have an original principal amount of $7,600. The Taxable Certificates of Participation, Series 2009B, (Build America Certificates Direct Pay Option) have an original prin-cipal amount of $42,795. The Series 2009B Certificates are issued under the America Recovery and Reinvestment Act and the University will receive from the federal government a credit of 35% of inter-est expense annually. These certificates were issued to provide financing for the Mackey Arena renova-tion and relocation of the two outdoor football practice fields and the F parking lot.
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IN- SI AT l EN RO1 1 NINI
( U N A 1) 1 l'H~I ))
Total In-State Enrollment by County, Fall 2008-2009 Academic Year The overall (in-state and out-of-state) enrollment at Purdue University was 67,359 students for the 2008-2009 fall semester. The breakdown was:
West Lafayette, 40,090; Calumet, 9,325; Fort Wayne, 12,338; North Central, 4,245; and Technology Statewide, 1,361. (The enrollment figures do not include 4,629 Purdue University students at Indiana University-Purdue University Indianapolis.)
Although students came to Purdue from all over the world, 73% systemwide came from within Indiana.
Statewide Statewide Statewide West Regional Technology West Regional Technology West Regional Technology County Lafayette Campuses Locations Total County Lafayette Campuses Locations Total County Lafayette Campuses Locations Total 1 Adams 68 32 1 101 32 Hendricks 561 5 24 590 63 Pike 10 10 2 Allen 964 410 1.374 33 Henry 82 3 18 103 64 Porter 762 2220 1 2,983 3 Bartholomew 246 1 88 335 34 Howard 378 5 100 483 65 Posey 56 56 4 Benton 126 6 6 138 35 Huntington 89 8 1 98 66 Pulaski 76 36 112 5 Blackford 23 36 1 60 36 Jackson 87 1 22 110 67 Putnam 56 1 3 60 6 Boone 424 1 8 433 37 Jasper 188 192 380 68 Randolph 59 1 7 67 7 Brown 17 3 1 21 38 Jay 22 59 8 89 69 Ripley 54 12 66 8 Carroll 151 5 16 172 39 Jefferson 55 8 63 70 Rush 48 3 51 9 Cass 142 2 19 163 40 Jennings 32 3 13 48 71 St. Joseph 806 94 96 996 10 Clark 100 565 52 717 41 Johnson 344 14 358 72 Scott 16 8 24 11 Clay 39 203 1 243 42 Knox 72 6 78 73 Shelby 108 5 113 12 Clinton 189 78 23 290 43 Kosciusko 214 274 2 490 74 Spencer 42 2 44 13 Crawford 5 17 1 23 44 Lagrange 28 1 29 75 Starke 55 153 1 209 14 Daviess 33 33 45 Lake 1,688 7266 3 8,957 76 Steuben 74 8 82 15
Dearborn 128 17 4 149 46 LaPorte 340 1931 3 2,
274 77 Sullivan 21 2 23 16 Decatur 98 42 40 180 47 Lawrence 76 7 2 85 78 Switzerland 9 9 17 DeKalb 94 54 1 149 48 Madison 203 5 71 279 79 Tippecanoe 8,576 8 151 8,735 18 Delaware 127 4 14 145 49 Marion 1,867 22 25 1,914 80 Tipton 69 13 82 19 Dubois 142 47 1 190 50 Marshall 162 18 12 192 81 Union 6 1 2 9 20 Elkhart 431 29 41 501 51 Martin 12 5 17 82 Vanderburgh 317 2 319 21 Fayette 29 5 22 56 52 Miami 89 228 21 338 83 Vermillion 30 5 35 22 Floyd 118 3 42 163 53 Monroe 169 1 1 171 84 Vigo 133 1 6 140 23 Fountain 87 3 90 54 Montgomery 170 3 13 186 85 Wabash 61 61 24 Franklin 95 583 9 687 55 Morgan 156 1 9 166 86 Warren 40 40 25 Fulton 74 9 3 86 56 Newton 57 36 93 87 Warrick 174 1 1 176 26 Gibson 69 1 70 57 Noble 81 338 419 88 Washington 27 9 36 27 Grant 121 19 140 58 Ohio 8 6 14 89 Wayne 130 61 191 28 Greene 61 61 59 Orange 32 450 4 486 90 Wells 78 78 29 Hamilton 1,706 6 25 1,737 60 Owen 25 11580 11,605 91 White 212 5 21 238 30 Hancock 247 4 5 256 61 Parke 33 33 92 Whitley 62 4 66 31 Harrison 39 26 24 89 62 Perry 18 1 1 20 Total 25,698 27,178 1,255 54,131 44
ACKNOWLEDGEMENTS:
The following staff members of the Department of Accounting Services, Office of the Comptroller, prepared the 2008-2009 FinancialReport and the included financial statements.
JAMES S. ALMOND - Interim Executive Vice Presidentand Treasurer JOHN R. SHIPLEY - Interim Vice Presidentfor Business Services and Assistant Treasurer KIMBERLY K. HOEBEL - Cost Accounting Manager ANTONIO L. C. MARZOLI - PropertyAccounting Administrator KAY L. PARKER - Managerof FinancialReporting KATHY ROARK - Unrestricted/RestrictedFunds Accountant STACY L. UMLAUF - Chart ofAccounts Manager KATHERINE L. VANDERWALL - Manager of Endowment, Plant,and Auxiliary Funds LESLIE M. WAMPLER - PropertyAccounting Administrator MATTHEW D. WESTHUIS - Assistant Comptroller JAMES P. WILEY - PlantAgency and Auxiliary Funds Accountant JOANN WILEY - Gift Funds Accountant KENNETH J. WILSON - Associate Comptroller
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